Executive administrative assistant jobs in Chandler, AZ - 542 jobs

Vaco is currently assisting a client in their search for an Executive Assistant in their Phoenix, AZ office! This Executive Assistant will support multiple VP's in a fast-paced environment. This person must have 2+ years of EA experience as well as experience, planning travel, managing calendars, and managing expense reports. This is a contract to hire position that is fully onsite and hiring immediately. This position pays up to $35 per hour depending on experience. Key Responsibilities: Deliver high-level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day-to-day operations. Organize intricate domestic travel arrangements, creating efficient, cost-effective itineraries while adapting to last-minute changes as needed. Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies. Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management. Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team. Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsorships. Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client-facing events by coordinating with internal stakeholders and external vendors. Knowledge, Skills & Abilities: Skill in oral and written communications Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Ideal candidates for this role will have experience supporting executives in a large, complex organization. Candidates need to be able to work independently, problem solve, and are proficient with the MS Office Suite. This position performs administrative and advanced secretarial duties for assigned executive(s). Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned executive(s). May handle work on behalf of Board of Directors and related projects. Handles a high level of confidentiality with assigned work. May supervise the work of others. This position requires strong initiative and diplomacy. High level of autonomy. Works under very minimal supervision. Essential Functions Assists executive and relieves assigned executives and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary. May assist in supervising and coordinating the activities of at least two or more clerical staff support staff. Helps plan, establish and revise work assignments. May help settle employee problems and suggest disciplinary action. Coordinates major meetings including collection and preparation of discussion and meetings with the Board of Directors, executive staff, and outside individuals. Material is prepared within appropriate timeframes and standards of completeness for each setting as demonstrated by customer feedback and documentation. Coordinates and completes special projects in a timely manner. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation. Prepares and monitors the department administrative budget. Performs other duties as assigned. Education Bachelor's Degree - Preferred Associate's Degree or 2 years' work related experience - Required Experience 5 years experience in the field - Required 5 years plus experience in the field or in related area with at least 1 year lead or supervisory work experience. - Preferred

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Job Description Are you a Realtor that just doesn't like the hustle and bustle of getting the leads and staying in front of clients? Have you thought your skills as a Realtor were better suited for behind the desk versus out in the field? Do you love connecting with people and consider yourself extremely organized and love working off of and creating operational tasks and to-do lists? If so, we want to talk to you. Our growing real estate brokerage is looking to add a new member to our team. We are seeking a licensed Realtor with at least two years of real estate sales experience for a full-time office position. This person will be assisting Realtors with transactions, putting properties on the market, following up routinely with owners, coordinating with our maintenance team for repairs, and generally holding things down for the buyer's agents. This person will be reporting directly to the broker and have the ability to grow in the operations of the business and help contribute to our 5 Star standard of service and customer experience. Our ideal candidate will have: * An ACTIVE Arizona Real Estate License * Experience running sales and rental comps in MLS * Great follow-up * Working knowledge of the residential real estate sales process * Solid organizational skills * Good phone presence and proven customer service experience * Great problem-solving skills * Ability to work independently & pro-actively This person will be working with the Broker on a daily basis. Experience in a fast-paced environment is important. Knowledge of Follow Up Boss, Appfolio, and/or Transaction Room is a bonus. Experience with transaction coordination is a plus. Dialogue with clients will be mandatory so a good phone presence and customer service are paramount. This job is base plus bonuses based on individual and team performance. Capstone is a growing real estate brokerage that offers clients a better real estate experience through transparency, experience, and education. Our core values: Be Humble, Stay Curious, Show Up, Make The Call, and Level Up, are values our team tries to embody every day. We look forward to hearing from you!

Basic Qualifications Candidates should demonstrate a thorough understanding of business principles. Security Administrative Interns must be enrolled in an accredited degree program with a preference in National Security, Emergency Management, Physical Security, Law Enforcement or a related field. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position Apply your classroom-learned skills to a program supporting the defense of our country. GDMS has an immediate opening for an Security Administrative Intern to join our team. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation's fundamental defense services. This position will support program teams supporting the efforts The selected candidate will work with collaborative teams on various projects of the GDMS organization and its clients. In addition to receiving a competitive wage, the Security Administrative Intern will enhance their skill set by working among a talented and technically accomplished group of colleagues. Interns will also enjoy a flexible work environment where contributions are recognized and rewarded. REPRESENTATIVE DUTIES AND TASKS: Perform a limited number of clerical and administrative tasks to support security department functions. Identify, prioritize and schedule work assignments that impact internal programs. Create and maintain accurate records as assigned by management. Initiate and maintain personnel security clearances for employees and consultants. Process incoming and outgoing classified visit arrangements and facility security verifications as required. Schedule security awareness briefing, indoctrinations, and educational training as required. Participate in government assessments and internal self-inspections as required. Review government and company records and report discrepancies to immediate supervisor. Gain comprehensive knowledge of the National Industrial Security Program (NISP), physical, personnel and information security requirements. This position will be onsite 5 days per week in Scottsdale, Arizona. Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $22.00 - USD $24.00 /Hr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

**Requisition ID:** 178640 **Job Level:** Senior Level **Home District/Group:** Aero Automatic Jet Pipe District **Department:** Administration **Market:** Building **Employment Type:** Full Time As an Executive Assistant you will be supporting our Pre-construction team and Senior Leadership. You will have the opportunity to work on a wide range of administrative services. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. The role necessitates collaborating across multiple projects and departments and a successful candidate must be a capable communicator, fast learner, adept at managing multiple responsibilities and able to work collaboratively. **District Overview** Aero Automatic Sprinkler Company, a subsidiary of Kiewit, is one of the largest fire sprinkler contractors in the Southwest. Founded in 1985 in Phoenix, AZ, Aero Automatic Sprinkler Company offers a variety of services including design, 3-D modeling, installation and more. We are committed to all aspects of the fire protection business: sprinklers, service inspection and testing, and fire alarm. Aero handles all sizes of work from service calls and inspections to full installations. **Location** This position is based out of our AERO Arizona office at 21605 N Central Ave, Phoenix AZ, 85024. **Responsibilities** + Manage day to day administrative needs including: Coordination of department meetings and event, Type notes and create documentation, Prepare Monthly reports on budget and other activities, Arrange travel and handle expense reporting, Answer phone and relay messages in a timely manner, Support scheduling needs. + Organize and maintain filing system (electronic and paper files) as needed to support office functions. + Prepare metrics reports for management review. + Assist with PowerPoint presentation preparation and documents for executive meetings. + Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes). + Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. + Support overall leadership needs + Perform other tasks and duties required for this position. **Qualifications** + Minimum 5+ years of Executive or Sr. Administrative experience supporting multiple senior managers. + Prior experience working in a Construction organization is highly desirable. + Must be organized. This includes time management, being task-orientated, and setting and meeting deadlines. + Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint + Good attention to detail, with the ability to recognize discrepancies + Ability to work extended hours as needed + Team player with high energy, positive personality, and a proactive/go-getter approach. + Strong ethics that will reflect positively on the company + Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of the organization + A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills + Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change + Enjoys working with all levels of the organization and supporting a variety of needs + Good listening skills + Strong written, oral, presentation and visual communication skills. + Bachelor's Degree or equivalent experience preferred \#LI-TSCOTT Other Requirements: + Regular, reliable attendance + Work productively and meet deadlines timely + Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. + Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. + Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status. Company: Aero

ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness. EXECUTIVE STAFF ASSISTANT Job Location: Address: Emergency Management & Special Operations 701 East Jefferson Street Phoenix, Arizona 85034 ************************** Posting Details: Salary: $58,197.00 Grade: 20 Closing Date: 01/16/2026 Job Summary: The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to fill the Executive Staff Assistant position that provides high-level support and technical assistance to the Emergency Management Division and the Special Operations Division. This position assists with numerous functions and requires a high level of technical skill in organizational areas such as personnel, management analysis, and daily operational functions. They will also assist in the management of rules, regulations, policies, procedures, studies, operations, information processes, program performance, resources, and administrative directives. Job Duties: -Provides executive-level support -Composes sensitive correspondence on behalf of the administrators, monitors e-mail communication, calendars, and procures event and travel arrangements -Facilitates telephonic and video conferences -Corresponds verbally and in writing to ADCRR departments, outside agencies, and constituents on behalf of the administrators -Coordinates with the Office of Professional Standards on investigations and employee grievances, and complaints -Facilitates office management to aid staff in the field -Exercises signature authority as an authorized representative -Serves as a point of contact for both external and internal entities -Assists in coordinating functions and coverage across multiple departments -Tracks projects and assignments to ensure completion -Oversees and manages the Emergency and Special Operations budget under the direct supervision of the administrators -Monitors and records all bureau financial activity, including processing and tracking all purchases, accounts receivable, and accounts payable -Utilizes AZ360 to track all financial expenditures and generates financial reports -Ensure staff time sheets are entered correctly and in a timely manner -Assists in resolving time sheet issues and/or discrepancies in coordination with Payroll -Manages and coordinates all employee travel -Generates a variety of reports -Assists in processing Risk Management claims -Capital Inventory Control -Coordinates HR functions with the central Office HR Liaison, such as FMLA and personnel actions -Maintains position control and updates organizational charts -Maintains personnel files -Drives on State business -Performs other duties appropriate to the assignment Knowledge, Skills & Abilities (KSAs): Knowledge of: -State and Federal rules and regulations, Arizona Department of Administration (ADOA) Personnel Rules, departmental policies and procedures -Legislative mandates and court rulings that impact the department -Personnel allocation -Organization chain-of-command -Development and implementation of operating processes and procedures -Management and supervisory principles -Program planning, detailed office practice, and procedures -Arizona Correctional Information System (ACIS) -Human Resources Information Solution (HRIS) -Local Area Network System/Wide Area Network System -High-tech computer equipment, personal computer access procedures, and various software programs Skill in: -Verbal and written communication -Establishing and maintaining interpersonal relationships -Business English -Problem-solving -Research and data collection -Organization -Systems concepts and development -Implementation and evaluation of Agency goals and objectives -Maintaining positive working relationships at all levels, including internal and external contacts Ability to: -Adapt to changing priorities and management styles -Maintain a high degree of professionalism and diplomacy in the performance of duties -Maintain confidentiality -Understand and prioritize many comprehensive or in-depth work processes -Assess or analyze situations and make sound decisions -Effectively interpret, apply, and communicate ADCRR rules, policies, and regulations -Develop and standardize processes and forms -Work in a prison environment Selective Preference(s): -Prefer at least two (2) years of responsible administrative experience working in an office environment Pre-Employment Requirements: In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees: - Vacation and sick days with 10 paid holidays per year - Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). - Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options - Exceptional retirement program - Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program - An incentivized commuter club and public transportation subsidy program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Since 1977, Child Crisis Arizona has been a symbol of hope, responding to the call of our community to prevent and intervene in child abuse and neglect. With unwavering dedication, we have nurtured and strengthened families, evolving our programs to meet the ever-changing needs of those we serve. Our mission is to provide children and youth in Arizona a safe environment, free from abuse and neglect by creating strong and successful families. The Leadership Team is ready to hire an Executive Assistant to join our team. We are looking for a compassionate, energetic, and dependable individual that is committed to supporting the needs of our CEO and our Agency as a whole. The Executive Assistant to the CEO is a trusted, strategic partner to our visionary Chief Executive Officer, supporting transformational leadership with discretion, professionalism, and anticipation of needs. This mission-critical role ensures seamless operations behind the scenes by providing high-level administrative support and serving as a bridge between the CEO and internal/external stakeholders. Qualifications To be considered you must have: High school diploma or GED required; 4-year degree preferred Minimum 5 years of experience supporting a C-Suite or executive leader (nonprofit sector preferred) Demonstrated use of AI tools and platforms to enhance workflow and productivity Typing speed of 60+ WPM Proficiency with Microsoft 365 Suite (Word, Excel, Outlook, Teams, PowerPoint), Zoom, and AI platforms Training or demonstrated competence in business operations Excellent verbal and written communication skills Must be at least 21 years of age Must possess a valid Arizona Driver's License and clean driving record for the past 5 years Must hold or be able to obtain a Level One Fingerprint Clearance Card prior to employment You are a star candidate if you have the above, and: Polished and poised with exceptional professionalism Highly organized with strong attention to detail Strong time management skills and the ability to meet tight deadlines Adaptable, proactive, and able to prioritize multiple tasks in a fast-paced environment Tech-savvy, with confidence using new tools and platforms Passionate about the mission of Safe Kids…Strong Families A warm, clear, and effective communicator across all platforms A loyal, discreet, and trusted partner who demonstrates sound judgment and confidentiality As a valued member of our team, Child Crisis Arizona will provide you: Medical, Dental, and Vision coverage Health Savings Account Flexible Spending Account 401K with company match Generous amount of PTO Quarterly Staff Appreciation Activities Training and ongoing professional development opportunities PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl, talk, hear, taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Position Details: Industry Banking and Financial Job Title Executive Assistant Location: 3202 W Behrend Dr., Phoenix, AZ - 85027 Duration 04+ Months (Very High Possibility of Extension) Job Summary: • The primary function of this role is to perform as a Contract to Hire Administrator for the Technology organization. • As part of this the selected individuals will engage with an American Express Project Manager to understand and address the staffing needs that that Project Manager is responsible for. • They will need to be able to understand Technical details of the needs. It is not necessary to have Technical Expertise, but being able to learn quickly about the various technologies, in terms of aligning candidates to technical needs is essential. • They will utilize the Microsoft Office suite of tools, as well as Sharepoint. Additional tools may be added, as necessary, so an ability to come up to speed quickly on standard software applications is essential. • In additional, additional administrative functions may be assigned as necessary, ranging from Event Planning to Travel Planning. • This is a highly collaborative role, so it is essential that the candidate be able to engage in a close team of peers to accomplish aggressive goals. Additional Information How to Apply For This Position: Please contact Vishwas Jaggi on ************ for further details

Join the Agronomy team at one of the largest, most beautiful, and top private country clubs in North America, Desert Mountain Club, as an Administrative Assistant! Desert Mountain Club consists of Seven signature golf courses. We offer terrific benefits like Health Insurance, a FREE onsite medical clinic for all employees & their dependents, 401k match, Free employee meals during shifts, tuition reimbursement, and so much more! In this role, you will be responsible for administrative operations in the Agronomy Department. The ideal candidate will radiate energy and genuine friendliness. High attention to detail, and a talent for multitasking with grace under pressure. At least 3 years of administrative / coordinator, in-office experience i.e. (utilizing a computer, answering phones, filing, ordering, etc.). Hotel or private club experience preferred. Must have a Valid Driver's license. BENEFITS Join a top 10, 5-Star Platinum Club of America and be a part of an exciting, challenging, and rewarding experience PLUS enjoy excellent benefits: Competitive pay Time Off - PTO and Sick Pay Annual Education Scholarship Professional Development Scholarship Tuition Reimbursement Medical, dental, and vision coverage Medical FSA and Dependent Care FSA FREE onsite medical clinic to all employees & their dependents FREE employee meals during shifts FREE golf and tennis Rosetta Stone Matching Retirement 401K Plan Retail discounts Pet insurance Employee uniforms provided *Please note, that benefits are dependent on your DOL Status (ex. Full-Time, Part-Time, Seasonal). We believe our teammates are our greatest asset and are committed to fostering a culture of care, respect, and positivity with a sincere focus on the safety, health, and professional growth of every teammate. If you're looking to join an incredible team, then Desert Mountain is the place for you! JOB DETAILS Responsibilities: Prepare and submit purchase orders and chargebacks to the appropriate department in accordance with Desert Mountain standards. Maintain bulletin boards with updated employee information mandated by law. Process T & E's and check requests for payment. Input invoices in the computer. Monitor fuel tank storage and supplies to assure appropriate fuel inventories. Check fuel tank monitoring systems for operational accuracy. Maintain supplies and materials for the maintenance facilities and office operations. Monitor budgets/drill downs. Answer and direct telephone calls. Order supplies as directed by Agronomy management team within budgetary limitations. Prepare, compose, and distribute letters, documents and Agronomy maintenance reports as directed. Organize mandatory training with the Arizona Department of Agriculture for the Worker Protection Standard. Monitor the use of agricultural products to include fertilizer and plant protectants to ensure safety and compliance. Conduct capital improvements by coordinating with contractors and facilitating the completion of contracts as per specifications. Assist Director of Agronomy and all agronomy managers with communications to members and staff regarding agronomic operations and golf course conditions. Assist Director of Agronomy, Superintendents, Assistants, and employees as needed. Other duties as assigned by management. Physical Requirements & Working Conditions: Exposed to extreme temperatures and inclement weather - Occasionally Ability to be flexible to a fast pace, changing environment. Typical work hours - Monday-Friday, 8:30am-5:30pm, additional hours as needed. Required to sit - Constantly Required to stand and walk - Occasionally Required to lift, carry, push and/or pull up to 50 pounds - Occasionally Ability to drive a motor vehicle - Regularly Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OUR COMPANY Desert Mountain Club is one of the finest private residential communities in the world featuring world-class golf, indulgent amenities, and curated experiences. It is a private country club open to on and offsite property residents located in the elevated foothills of the beautiful Sonoran Desert in North Scottsdale, Arizona. The club spans across 8,000 acres featuring: Seven signature golf courses ( six of which are Jack Nicklaus & a par 54 championship course ) Seven distinctive clubhouses - each with its own unique restaurant plus banquets An award-winning spa and fitness center Spectacular swim and tennis facility Dozens of hiking and biking trails Keywords: (Administrative Assistant, Agronomy, Golf, Golf Course, Golf Club, Admin Assistant, Office Coordinator, Coordinator, Purchase Orders, Payment, Payments, Payment Processing, Supplies, Inventory, Inventories, Computer Skills, Organization, Organize, Office Operations, Maintenance, Maintenance Facility, Monitor, Agricultural Products, Contracts, Office, Administrative, Full Time, Scottsdale, North Scottsdale, Phoenix, North Phoenix, Carefree, Cave Creek, Arizona, Southwest, US).

Executive Assistant Reports To: Executive Director Job Category: Full-time, Hour Salary: $55,000/year; Full benefits The Boyce Thompson Arboretum is seeking an Executive Assistant that is passionate about working for a nonprofit and working with a dedicated team of people. The Executive Assistant reports to the Executive Director and is responsible for providing comprehensive executive level administrative support and acting as a liaison to the Board of Directors. The incumbent will provide support, coordination and oversight of administrative processes for the Executive Director, Sr. Leadership Team and the Arboretum. The Executive Assistant prioritizes, organizes, coordinates and oversees the Executive Director's administrative and office details, tasks and functions ensuring effective and efficient office operations while maintaining confidentiality of a variety of information. This position acts as a liaison for the Board of Directors and provides administrative support for Board Committee meetings and Board meetings. In addition, the Executive Assistant serves as a liaison with Arboretum staff, board members, donors, community members, government agencies and external partners. Project Management is an important aspect of this position, and the Executive Assistant may be responsible for providing oversight and support for a variety of projects with minimal supervision ABOUT US In 1924, the Boyce Thompson Arboretum (BTA)was founded by mining magnate William Boyce Thompson. The desert landscape inspired Boyce Thompson to create the arboretum with the mission of educating people about desert plants and their uses in an arid environment. This mission continues today, and the Boyce Thompson Arboretum has grown in mission and size over its 100-year history. As an independent non-profit organization, the arboretum is in Superior, Arizona in the beautiful and stunning landscape of Picket post mountain and adjacent to the Tonto National Forest. The arboretum is located within 30 minutes of Mesa, AZ and 1 hour from downtown Phoenix. At 372 acres, BTA is the largest and oldest botanical garden in the state of Arizona. BTA holds a collection of 4,030 taxa and 30,000 plants. The Arboretum grounds provide a collection of plants from all over the world's varied desert and dry lands, displaying them alongside native Sonoran Desert vegetation. Wildlife is abundant and visitors enjoy well maintained hiking trails throughout the grounds. It is not uncommon to see javelina, bobcat and a variety of native and migratory birds while working, hiking, and enjoying the grounds. BTA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. RESPONSIBILITIES: Responsible for managing the Executive Director's calendar, correspondence and electronic communication; drafts correspondence and ensures timely response; extends invitations on behalf of the Executive Director; and serves on committees as requested. Acts as a liaison to the Board of Directors and provides administrative support to all meetings and activities. This includes meeting set up, correspondence, minutes, maintaining Board contact lists and uploading documents to the Board portal. Provides administrative support to various Executive Team members as needed. Prepares the Executive Director for meetings, speaking engagements and events. Plans events as needed that support the activities of the Executive Director and the Arboretum. Provides planning, organization, and administrative support for special projects/assignments. Performs research, analysis and report preparation. Take on special projects and drive them to completion. Make independent decisions and judgments on areas of responsibility with limited supervision, including management of vendors, representation of the company at various events, purchase of necessary department equipment, and creation and dissemination of various communications. Schedules travel for Sr. Leadership team/ staff and processes expense reports. Manage different and often conflicting schedules, projects and/or activities. Plans, organizes and provides administrative support for a variety of confidential correspondence, presentations and communications. Provides strategic assistance through participation in essential meetings, providing feedback and counsel when appropriate. Provides thorough meeting minutes and action items when needed. Sets priorities and timelines with the Executive Director and executes according to decisions. Assists the Executive Director and the Finance team with budget preparation and monitoring. Creates and monitors contracts as needed for a variety of projects and needs. Provides support for HR including but not limited to: maintaining employee data, planning employee engagement activities including events, training and communications. This list is not comprehensive, and other tasks not mentioned here may be required. BENEFITS Health Insurance, Dental Insurance PTO, 11 Paid Floating Holidays 401k, Paid Parental Leave Free BTA membership and employee discount in gift shop Employee options for Vision, Short-Term and Long-Term Disability and Life Insurance. Different eligibility requirements must be met, and employer contributions are generous, but contribution rates vary among different plan/benefits options. Requirements EDUCATION AND EXPERIENCE Bachelor's Degree from an accredited institution. Three (3) years varied and increasingly responsible office and/or administrative support experience Minimum of one (1) year experience supporting an executive level position Must have a valid AZ Driver's License or ability to obtain one. Clean driving record required. KNOWLEDGE, SKILLS, AND ABILITIES Strong verbal and written communication skills and ability to effectively work with a wide range of people. Ability to be proactive and strategic, takes initiative, and thinks strategically to align tasks with the executive's goals. Strong organization and time management skills that provide the ability to multitask, prioritize effectively, and manage the executive's time. Detail-oriented and possesses strong organizational and time-management skills to handle complex schedules and projects efficiently. Ability to solve problems, think critically, anticipate needs and resolve issues as they arise. Technical proficiency: A high level of computer literacy, especially with software like Microsoft Office (Word, Excel, PowerPoint), is required. Ability to remain composed and resourceful when managing shifting priorities and unexpected challenges. Ability to handle confidential information with integrity, discretion and trustworthiness. PHYSICAL REQUIREMENTS The physical abilities and work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to operate computer and phones. Ability to communicate with fellow staff, applicants, stake holders, visitors, and donors. Ability to communicate both written and oral in the following scenarios: one-to-one, small, and large groups. Must be able to communicate in English. Ability to work at workstation for 8 hours a day. The ability to attend meetings held throughout campus. Occasionally required to lift and move items up to 20 pounds. Salary Description $55,000/year

GFT is seeking a Exectutive Administrative Assistant to join our Team! This role follows a remote work model, allowing our team members to report remotely into any one of our GFT offices. GFT's professionals bring unparalleled expertise to tackle the most challenging geotechnical assignments. We deliver innovative solutions for foundations, earth structures, groundwater resources, dams, underground construction, and building sites. We excel in designing building and transportation infrastructure, addressing landslides, sinkholes, mine subsidence, slope stability, and seepage issues. What you'll be challenged to do: The Executive Administrative Assistant provides high-level administrative and organizational support to senior leadership, ensuring efficient operations and seamless communication. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. In this capacity, the successful candidate will be responsible for the following: * Manage executive calendars, travel & meetings schedules, and coordinate logistics. * Prepare and edit correspondence, reports, presentations, and other documents. * Handle confidential information with integrity and professionalism. * Arrange domestic and international travel, including accommodations and itineraries. * Serve as a liaison between executives and internal/external stakeholders. * Organize and support high-profile events, conferences, and client engagements. * Monitor and manage expense reports and budget tracking. * Perform additional administrative tasks as assigned. What you will bring to our firm: * High School diploma * Minimum 4 years of administrative experience supporting senior executives. What we prefer you bring: * Excellent verbal and written communication skills. * Strong organizational and time management abilities * Proficiency in Microsoft Office Suite and virtual collaboration tools. * Ability to work independently and maintain confidentiality. Compensation:The salary range for this role is $75,000 - $95,000. Salary is dependent upon experience and geographic location. Featured Benefits: • Remote work environment.• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.• Tax-deferred 401(k) savings plan.• Competitive paid-time-off (PTO) accrual.• Tuition reimbursement for continued education.• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations• Incentive compensation for eligible positions. #LI-JM1 #LI-Remote At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property GFT. Location: REMOTECore Business Hours: 8:00 AM - 5:00 PMEmployment Status: Full-Time Salary Range: Salary dependent upon experience and geographic location GFT does require the successful completion of a criminal background check for all advertised positions. "California Applicants"Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

The Senior Administrative Assistant provides advanced administrative support for the Occupational Therapy (OT) Program within the College of Health Sciences. This position serves as the point of contact for program operations and supports the Program Director and Assistant Program Director. The Senior Administrative Assistant is responsible for organizing program logistics, managing communication, coordinating schedules and events, and ensuring the efficient functioning of daily program activities. The position reports directly to the Program Director, Occupational Therapy Program. Essential Duties and Responsibilities Program Operations Maintain the scheduling for the Simulation Center, exams, and classroom reservations. Coordinate quarterly academic schedules in collaboration with faculty and finalize room assignments. Submit and track work orders, access requests, and other campus service requests. Support coordination of the OT Catalog with the Program Director. Prepare, upload, and maintain official meeting notes (e.g., Faculty Meetings, Academic Review Committee). Maintain shared files and program calendars for faculty and students. Assist with onboarding processes related to fieldwork, including organizing documentation, tracking student compliance with onboarding requirements, coordinating communication between students and the fieldwork office, and supporting administrative tasks associated with site readiness. Access and Academic Support Process access and permissions requests for systems and facilities as needed. Monitor quarterly textbook lists, textbook adoption forms, and course section information. Track and document course-related administrative submissions, including syllabi coordination with the library. Financial and Purchasing Support Process expense reports and reimbursements for faculty and guest speakers. Prepare and route Letters of Agreement (LOAs) for adjuncts and guest speakers in accordance with university procedures. Coordinate purchasing requests through approved vendors (e.g., GOS, Amazon, specialized equipment orders). Process honoraria payments and ensure timely submission of all related documentation. Admissions and Recruitment Schedule and coordinate admissions interviews and related applicant communications. Organize faculty participation in recruiting and admissions events. Support online recruitment sessions and maintain communication with prospective students. Student Communication and Engagement Serve as the first point of contact for student inquiries. Communicate program announcements and updates to OT I and OT II cohorts. Direct student concerns or requests to the Program Director or appropriate faculty member. Support faculty in managing work-study students and communicate with social media or marketing work-study assistants regarding program needs. Supporting student communication on various technology and media platforms. Events and Program Activities Coordinate logistics for OT Program events, including room setup, catering, materials, and communication. Collaborate on grant-funded or university-hosted events as needed (not the responsible party for full planning/execution). Work-Study Student Support Assist faculty with onboarding and oversight of work-study students. Provide guidance on timesheet submission and general work-study processes. Program Director Support Provide administrative support directly to the Program Director for scheduling, communication, and special projects. Assist with report preparation, data collection, and documentation required for program accreditation or university reporting. Maintain confidentiality and professionalism in handling sensitive program and student information. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or GED required; Bachelor's degree preferred. Minimum 3-5 years of administrative support experience, preferably in an academic or healthcare education environment. Must have strong interpersonal and communication skills with a customer service-oriented approach. Demonstrated ability to coordinate multiple priorities, meet deadlines, and work independently. Computer Skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience with database management and learning management systems (e.g., Blackboard) preferred. Ability to learn and utilize internal university systems (Concur, CARS, etc.). Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is regularly required to sit, talk and hear. The employee must occasionally lift and /or move up to 10 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth. We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday's, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

Company Details Vela Insurance Services provides specialized Excess and Surplus Lines Casualty and Professional Liability insurance solutions in the following four market segments.: Construction, Specialty Casualty, Velocity Smal Business & Professional Liability. We offer national service and local knowledge to our exclusive wholesale broker network and the businesses they serve. The Company is an equal employment opportunity employer. ************************* Responsibilities The Executive Assistant to C‑Level leadership provides high‑level administrative, operational, and strategic support to senior executives. This role ensures the executive's time, priorities, and communications are managed with precision, confidentiality, and proactive judgment. The EA acts as a trusted partner, enabling the executive to focus on organizational strategy and high‑impact initiatives. The role includes: Executive Support & Calendar Management: Manage complex calendars, prioritize meetings, coordinate cross‑functional schedules, and ensure the executive is fully prepared for all engagements. Communication & Correspondence: Draft, review, and manage correspondence, presentations, and reports; act as a liaison between the SLT and President - Serve as a Brand Ambassador of the President and Vela to Corporate and external constituents. Confidential Information Handling: Manage sensitive information with absolute discretion and maintain a high level of professionalism. Travel & Logistics for President and SLT: Coordinate domestic travel, itineraries, accommodations for Team Expense Management for President and SLT - Prepare and Process all expense reports, receipt gathering and approvals for SLT and team members reporting into the SLT Operational Efficiency: Identify opportunities to streamline processes, improve communication flow, and enhance executive productivity. Scottsdale Office Management: Manage supplies and consumables for staff, coordinate Scottsdale SLT lunch, dinner and meeting space reservations and partner with onsite team for holiday events and team-building functions. Demonstrate Leadership Values: Model and uphold the principles and behaviors exemplified by the Senior Leadership Team (SLT); foster a culture of integrity, collaboration, and accountability across office operations and serve as a role model in aligning daily practices with organizational vision and leadership standards. Qualifications 5-10+ years of executive-level support experience, ideally supporting C‑suite leaders Exceptional communication skills, both written and verbal Advanced proficiency in productivity tools (Microsoft 365, Teams, PowerPoint, Excel, etc. Strong organizational and multitasking abilities with a proactive, resourceful mindset High emotional intelligence and the ability to navigate complex interpersonal dynamics Ability to work under pressure, manage shifting priorities, and maintain composure Bachelor's degree preferred or equivalent experience Microsoft Products including Word, Excel, PowerPoint Egencia Travel or online Travel booking experience Chrome River or Similar Online Expense Reporting Tool The Company is an equal employment opportunity employer. Additional Company Details We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role include: • Base Salary • Benefits: Health, Dental, Vision, Life, Disability, Wellness, Paid Time Off, 401(k) and Profit-Sharing plans The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Sponsorship Details Sponsorship not Offered for this Role

SonSoft is an IT Staffing and consulting firm and duly organized under the laws of the Commonwealth of Georgia. We are growing at a steady pace specializing in the fields of Software Development, Software Consultancy and Information Technology Enabled Services. Job Description Strong domain understanding and consultation of Banking and Regulatory Compliances At least 4 years of experience with OFSAAI E2E architecting and implementing OFSAA FSDW solution At least 4 years of experience in Business consulting in Indian Regulatory Reporting and Indian Banking Sector. Experience in defining solution fitment and ability to drive an independent project from a Consulting stand point Analytical skills and capabilities to conduct fit gap assessment Ability to liaise with technical team to convert requirements to Technical Specification At least 2 years of experience in thought leadership, white papers and leadership/mentoring of staff and internal consulting teams Strong understanding in Banking Domain , Financial Statement Analysis, Certification in FRM would be added advantage Excellent Analytical and Communication skills Customer orientation and customer facing skills Ability to interact at all levels of clients' organizations Qualifications Bachelor's degree or foreign equivalent required from an accredited institution. Will also consider three years of progressive experience in the specialty in lieu of every year of education. Additional Information ** U.S. Citizens and those who are authorized to work independently in the United States are encouraged to apply. We are unable to sponsor at this time. Note:- This is a Full-Time & Permanent job opportunity for you. Only US Citizen, Green Card Holder, GC-EAD, H4-EAD & L2-EAD can apply. No OPT-EAD, H1B & TN candidates please. Please mention your Visa Status in your email or resume.

Job DescriptionBenefits: Competitive salary Free food & snacks Free uniforms Health insurance Opportunity for advancement Paid time off Training & development **NO RECRUITERS** Company Overview: Field Calibrations, Inc., a leading ISO/IEC 17025-accredited calibration laboratory in Phoenix, Arizona, is a subsidiary of Emmonak Corporation, an Alaska Native village corporation based in Emmonak, Alaska. Position Summary: We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to our executive who serves as Chief Operating Officer of Field Calibrations, Inc. and President/Chief Executive Officer of Emmonak Corporation. This role will support the executive across both organizations, handling a wide range of responsibilities in a dynamic, multi-company environment. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones (Arizona and Alaska). Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries. Prepare correspondence, reports, presentations, and other documents; handle confidential information with the utmost discretion. Serve as the primary point of contact for internal and external stakeholders, including board members, shareholders, customers, vendors, and tribal/community representatives. Assist with financial tasks such as expense reports, invoice processing, basic bookkeeping support, and coordination with accounting teams. Organize and maintain files, records, and documentation for both companies, ensuring compliance and easy retrieval. Support board meetings, shareholder communications, and corporate governance activities for Emmonak Corporation. Coordinate projects, track action items, and follow up on deliverables across operations, quality, and administrative functions. Handle personal administrative tasks for the executive as needed, while maintaining professional boundaries. Assist with special projects and ad-hoc requests in all areas of the businesses, including operations, quality management, and strategic initiatives. Qualifications: Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives (minimum 5+ years preferred). Exceptional organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools. Excellent written and verbal communication skills; professional and polished demeanor. High level of integrity and discretion when handling sensitive and confidential information. Ability to work independently with minimal supervision, while being a collaborative team player. Experience in a multi-company or remote-support environment is a plus; familiarity with Alaska Native Corporations (ANCs) or regulated industries is advantageous. Associates degree or equivalent experience preferred. Flexibility to occasionally work outside standard hours to accommodate executive needs or time zone differences. This full-time position is based in our Phoenix, Arizona office and offers the opportunity to play a pivotal role supporting leadership across two distinct but interconnected organizations. Competitive compensation and benefits package provided. Please submit your resume and a brief cover letter detailing your executive support experience, and salary expectations. Field Calibrations, Inc. and Emmonak Corporation are equal opportunity employers. We encourage applications from shareholders, descendants, and members of federally recognized tribes.

Job Description Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. . Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail. Maintaining data integrity, completion of required data and clear communication with Bristol's clients and internal teams. Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees. Tracking and documenting real estate transactions as needed Conducting audits of data and general reporting and distribution responsibilities for Operational functions Assisting Mobility Advisors, being a backup when needed, participating in team meetings, training and assistance in all areas to help Bristol succeed. Various office administration functions throughout the day, clerical and administrative duties along with training and learning relocation industry related business aspects. Backup to Service Delivery Support Specialist All other duties, as assigned Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Benefits We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. Compensation & Benefits Unlimited paid time off Medical, Dental and Vision Benefits FSA & HSA accounts 401k with 50% match Life and personal accident insurance Adoption assistance Tuition reimbursement Employee assistance program Marketplace for personal shopping discounts Connection and belonging at Bristol At Bristol Global Mobility, we are committed to leading a diverse and inclusive workplace where all our people are empowered to succeed. As a committed signatory of the UN Women's Empowerment Principles (WEPs), CEO Action! and member of Includability, we are passionate about equal opportunities and actively encourage applicants from all backgrounds. If you have a disability or condition which may affect your ability to take part in our application process, please let us know and we will make reasonable adjustments for you.

Become an integral part of Chase Auto Dealer Services team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Dealer Services Credit, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.