Executive administrative assistant jobs in Chesapeake, VA

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

CTR Group is seeking an Executive Assistant - DoD for a Company involved in Research, Development &Testing for Aerospace and Defense Programs with offices in the Arlington, VA area. Immediate opening and urgently hiring! with some trips to the Arlington office required. Salary Range: $75K - $85K plus Benefits. SUMMARY:The Executive Assistant will perform the following tasks: Provide high-level administrative support to C-Suite executives, including managing email / telephone communications and executive calendars, coordinate travel arrangements, greeting and assisting visitors, and resolving a wide range of complex administrative matters and inquiries Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Work with various staff for operational support activities of the department; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems Support staff in project-based work. REQUIREMENTS: Associate's degree in a related field, or an equivalent combination of education and experience Minimum of 2 years of relevant professional experience Prior experience as an Executive Assistant supporting multiple leaders Experience working within the Department of Defense (DoD) environment Proven experience in office management, executive support, or administrative coordination Strong organizational and multitasking abilities with excellent attention to detail. Proficiency with calendar management tools, Microsoft Office Suite, and collaboration platforms (e.g., Teams, Zoom, Slack) Excellent communication and interpersonal skills with the ability to interact at all levels of the organization Ability to handle confidential information with discretion and professionalism Proactive problem solver with a high degree of initiative and adaptability Preferred Knowledge / Ability: General administration Problem solving skills Microsoft Office Work with all levels of positions in company Handle confidential matters Communicate effectively Problem-solving skills with a proactive mindset Excellent organizational and multitasking abilities CTR Group has been a leader in its industry for over 35 years and is rated highly on Google, Indeed and Facebook for being a great company to work for. If you enjoy being a part of a great team, Apply today and Check out our website for more information.CTR Group is an equal employment opportunity employer. Candidates are selected based on qualifications and defined requirements of the job, not on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin or any other protected status. Further, CTR Group encourages United States' Veterans and persons with disabilities to apply for positions for which they are qualified.

Gate Way is Looking For an Administrative Assistant! Top healthcare and retirement benefits, life/disability, paid time off, and more available The Administrative Assistant will be Responsible For providing quality clerical support by: overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed. Applicants for the Administrative Assistant should have exceptional customer service and organizational skills. Responsibilities • The Administrative Assistant will be Responsible For providing quality clerical support by: • overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed Benefits • Top healthcare and retirement benefits, life/disability, paid time off, and more available!

Legal - Virginia Beach, VA The Christian Broadcasting Network (CBN) is seeking a highly organized and dedicated Administrative Assistant to provide essential support to the Office of the General Counsel. This role involves a variety of clerical tasks including answering calls, managing correspondence, performing data entry, and maintaining document systems. Serving in this position facilitates ministry activities and contributes to CBN's Biblical mission to advance the Gospel of Jesus Christ worldwide. The successful candidate will have the following qualifications: * Minimum of 4 years of experience as an Administrative Assistant in a fast-paced environment * Basic understanding of legal terminology and processes is preferred * Strong ability to manage tasks in a structured, high-volume setting * Exceptional typing skills (50-80 words per minute) with a high level of accuracy * Proficient in transcribing audio recordings and written notes * Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Teams) * Excellent oral and written communication skills * Strong organizational and time management skills with the ability to prioritize tasks and multitask effectively * Demonstrated ability to handle confidential information with discretion and integrity * Self-motivated, able to work independently with minimal supervision as well as be an effective member of a small team * Adaptable with ability to remain calm under pressure to meet deadlines * Strong interpersonal skills with the ability to build rapport with colleagues, management, donors, and outside public * Comfortable with sitting for long periods and manual tasks * Demonstrated life application of Biblical principles and practices in alignment with CBN's non-profit Christian mission CBN is a global nonprofit ministry demonstrating the love of God by sharing the Gospel through digital content, traditional media, and humanitarian aid. Headquartered in beautiful Virginia Beach, VA, CBN offers a professional and rewarding work environment, competitive salary, and benefits package to include healthcare for full time positions. If you meet the listed qualifications and are in agreement with CBN's mission and purpose, please click apply or visit our CBN Job Board at *********** for application and benefit information. We are unable to give full consideration to resumes without applications.

Job DescriptionLocation: Naval Consolidated Brig Chesapeake, Virginia Employment Type: Full-Time, On-Site (40 hours per week) Company: Lucayan Technology Solutions LLC Clearance Required: Active or Interim Secret Clearance Employment Type: Full-Time, On-Site Join Our Team! Lucayan Technology LLC is seeking a skilled Administrative Assistant to support the Naval Consolidated Brig. This role provides essential administrative, clerical, and operational support to the Parole and Release Department Head. The position plays a vital role in maintaining prisoner records, preparing reports, and ensuring compliance with federal inspections, while serving as a trusted point of contact for administrative processes within the command. What You'll Do Provide executive and operational support to staff and management. Maintain prisoner case files, disciplinary proceedings, and confinement records. Prepare and analyze reports using Microsoft Word, Excel, Access, and other systems. Support federal inspections, including ACA, PREA, ORI, and IG compliance reviews. Serve as the Command Pay and Personnel Administrator (CPPA) representative. Develop recommendations for improving administrative workflows and recordkeeping. Prepare oral/written presentations and assist in logistics and training support. Work Environment On-site at Naval Consolidated Brig Full-time, Monday-Friday, 40 hours per week, excluding federal holidays. May require 1-3 days of quarterly travel. Must comply with Navy correctional facility rules, training, and standards of conduct. Qualifications Required: U.S. Citizenship. Active Secret Clearance (must be maintained) High School Diploma or GED. At least 2 years of administrative experience with strong clerical and analytical skills. Proficiency in Microsoft Office Suite (Word, Excel, Access). Strong communication skills, both written and oral. Ability to pass and maintain criminal background checks. Completion of mandatory Navy contractor training (AT, OPSEC, Cyber, PREA) within 30 days of hire. Preferred: Associate degree in Business Management or related field. Experience with Federal Purchase Card and Defense Travel System (DTS). Knowledge of federal corrections, military administrative procedures, and MOUs/IAAs. Prior work with Department of Treasury or federal financial systems. Clearances & Certifications Eligible for Common Access Card (CAC). Mandatory trainings (within 30 days of hire; annual refreshers required): Cyber Awareness / Information Assurance Training OPSEC Level I Training Anti-Terrorism (AT) Level I Training iWATCH Army Training Additional command-directed or DoD compliance training as required Subject to recurring criminal record checks. Why Join Lucayan Technology LLC? Contribute to a mission-critical Navy corrections program. Support compliance, accountability, and operational readiness. Work in a professional environment with government and military leadership. Gain opportunities for career advancement and professional development. Apply today to become a trusted member of the Naval Consolidated Brig Charleston support team! Powered by JazzHR JLLp3ssqUC

Primary Purpose: To learn various aspects of commercial credit by assisting the commercial credit administration team with daily/weekly/monthly tasks and assignments. The intern program focuses on the essential roles within an independent insurance agency. Commercial Insurance is the primary focus, yet the Agency's multiple capabilities will also provide exposure to Personal Insurance and Employee Benefits Insurance. Essential Responsibilities: Opportunity to assist Credit Administration with various tasks related to overall policy and portfolio management, as well as regulatory, compliance, and audit related tasks. Assist as needed in monthly and quarterly report preparation and review. Assist as needed with the bank's periodic Commercial Real Estate portfolio stress testing. Assist as needed with ongoing Credit Monitoring tracking and reporting. Assist as needed with ongoing performance monitoring of the bank's newly developed risk rating scorecards. Complete other ad hoc projects as needed to assist the department. Actively participate in the 10-week program outlined to include an office project to present to senior management during the final week of the program. The office project is an opportunity to share your legacy by sharing a product or improvement that will better the operation. Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA). Other duties as assigned. Summer Internship Minimum Required Skills and Competencies: Must be at least 18 years of age or older Must have completed at least two years of college and be a rising junior or above studying Finance, Accounting, Business Mgmt, Economics or similar. Attention to detail. Strong communications skills Outgoing and helpful personality Dependability and punctuality Willingness to try new tasks to grow. Proficiency in Excel, Word and PowerPoint Desired Skills and Experience: Completed at least three years of college and be a rising senior enrolled in a 4-year university studying Finance, Accounting, Business Mgmt, Economics or similar. Experience in banking or finance. Basic understanding of commercial lending concepts. Physical Requirements: Express or exchange ideas by means of the spoken word via email and verbally. Exert up to 5 pounds of force occasionally, use your arms and legs, and sit most of the time. Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation. Not substantially exposed to adverse environmental conditions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

Headquartered in Herndon, Virginia, LanceSoft is one of the fastest growing IT services Company. We are geographically spread to cover all the 50 states in the US and our global software development centers have the capability and capacity to cater to our global client's requirements in the most efficient manner. We have experienced exponential growth over the last few years and anticipate continuing to do so in the future as well. We have won numerous national, regional and state awards for being one of the fastest growing companies in the US. Our prestigious client base comprises of a number of Fortune 500 companies. LanceSoft dynamic work environment and culture constantly nurtures innovation, strategic thinking, and creativity and is complemented by strict process controls across our delivery centers globally. With attractive compensation packages, positive and productive work environments and challenging assignments to offer, LanceSoft is committed to being the employer of choice. We are committed not only to attracting and hiring top talent in the industry, but also developing and maintaining long-term relationships. LanceSoft recognizes true potential and provides people with the right opportunities. We offer a complete range of benefit packages to our employees which includes but is not limited to paid vacations, holidays, personal days, medical, dental and vision insurance, 401K savings plan, life insurance, disability insurance and many other attractive benefits. I look forward to work with you and encourage you to visit our website ***************** to learn more about LanceSoft as an organization. Job Description Position : Process Assistant III Location : 4901 princess Anne road Virginia beach, VA Duration : 1+ year Job Responsibilities : Comprehensive knowledge of company or department procedures associated with business process or function. Ability to prioritize work and exercise considerable discretion in performance of duties. Strong oral and written communication skills.2 - 4 years general office experience. Strong skills using spreadsheet, word processing and must have the ability to understand electrical circuit drawings. Ability to manage multiple activities and resources. Strong personal computer skills. Strong analytical and problem solving skills. Resolves discrepancies and may communicate with variety of administrative and professional employees within and outside the company. Education High School or GED preferred Responsibilities : Under general supervision, this role performs a full range of moderately complex clerical and administrative duties that support a specific workflow or phase within a business process. Accountable for transaction of part(s) of a business process. Performs diverse clerical tasks requiring analysis, judgment and detailed knowledge of department and/or company policies and procedures including: selecting and compiling data and making necessary calculations to translate data and information into required results, investigating and providing routine explanations of variations from generally expected results. Utilizes computerized equipment and other related equipment to record and enter, store and retrieve information. Comments/Special Instructions Must have a valid driver's license to perform weekly trips to the courthouse and to job sites. Must be able to read and understand electrical diagrams in order to perform duties. Technical background is preferred. Additional Information If you are interested in this position please give me a call at ************ or please share your updated copy of your resume.

Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance 401(k) Summary: This position is responsible to assist the compliance inspector in Duties and Responsibilities include the following. Other duties may be assigned. Learns the communities Covenants, Conditions and Restrictions and the Architectural Rules and Regulations to properly apply enforcement.. Closes out violations that have been corrected and passes to the Compliance Manager any violation that has not complied. Receives and returns calls to residents to assist them in complying with compliance violations and complaints. Directs residents to the proper city division for complaints that are not handled by the association. Generates and mails various letters. Responsible for preparing all letters and notices generated by this position. Responsible for all filing, logging, documenting and closing of all violations. Interacts professionally with the members, real estate agents, builders, etc.). Respond to customer calls timely and follow up where applicable to ensure issues are resolved. Coordinate with volunteer groups as applicable (Architectural Review Committee, Due Process Hearing Panel) Assists with issuing and maintaining parking decals on areas that are maintained by the association. Assists office staff with answering phone calls and resident accounts. Work will include occasional Saturdays or evenings to assist with association events. Must have exceptional customer service skills. Performs other duties as need to ensure the smooth operation of the association. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to operate standard office equipment Ability to interact with all types of individuals Detail-oriented Exercise good judgment Physical Requirements/Work Environment 90% of the work is conducted inside. Must be able to walk, sit and stand for long periods. Fulltime position, employee is expected to work 40 hours a week. Language Ability: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to management. Math Ability: Ability to calculate figures using addition and subtraction. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Computer Skills: To perform this job successfully, an individual must have knowledge of Microsoft Office Suite, email, spreadsheet software and database software. Education/Experience: High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Certificates and Licenses: Valid driver's license with ability to be placed on company insurance. Additional Information: This does not list all the duties of the position, just the highlights. Additional duties may be assigned. This may be revised at any time. This job description is not a contract from employment and either you or the employer may terminate employment at any time.

Job Description BugMasters, located in Virginia Beach, VA has an immediate opening for a full-time Administrative Assistant. We are seeking a detail-oriented and proactive professional to join our team. The ideal candidate will play a crucial role in coordinating service and inspection timelines and ensuring all activities are scheduled efficiently. This position requires strong organizational skills and the ability to manage multiple clients simultaneously. Responsibilities include but not limited to: Communicating with customers, tracking activities and documenting interactions Planning and scheduling regular maintenance and service for customers Scheduling and Routing employees to different jobs: must be able to calculate the required field service capacity to fulfill all maintenance and service requests and plan the appropriate route. Handle last-minute changes in customer requirements and emergencies, technician availability and unforeseen delays Manage all customer requests and concerns by responding quickly and accurately to inquiries Monitor customer requests, feedback and expectations and identify areas for improvement Managing product inventory and availability. Ordering items as required Office duties include activities such as answering phones, greeting clients, printing, filing, managing product inventory and availability. Skills: Must be very detailed oriented. Organizational and planning skills are essential Ability to plan, track, and delegate tasks effectively Excellent problem-solving and multitasking skills Ability to quickly assess situations and determine the best course of action Ability to use a variety of software and applications to manage scheduling, record customer activities, and produce reports Able to work independently Requirements: Prior experience in scheduling preferred Familiar with Apple Operating System Prior office experience Multi-line phone experience Benefits: Base pay (based on experience) Medical, Dental, Vision PTO/Vacation (eligible after 1 year) About Us: Bug-Masters LLC, has been serving the Tidewater and Peninsula areas since 2000, dealing with all types of pest control situations. We provide our customers with reasonable pricing, quality workmanship, and professional service. Educating our clients about their situation and all possible solutions so they can choose the option that best suits their individual needs. Bug-Masters takes pride in assuring that our clients' needs are taken care of. Built on Integrity Doing the right thing when no one else is looking.

primarily provides administrative support for business and media programs. Responsibilities Provides dynamic customer service and business program support services for work unit. May perform a variety of administrative and business tasks as assigned and may assist with program specific tasks. Assists with records management to include data entry and quality control. Communicates effectively both in writing and verbally to internal and external parties. Qualifications Experience utilizing computer systems and applications in a business setting. Experience in customer service or professional office environment is a plus. Experience utilizing Microsoft applications and databases. Ability to collect and record data in accordance with agency policies and procedures. Demonstrated ability to effectively communicate with the public, peers, and co-workers courteously and professionally. Basic knowledge of standard office procedures. Ability to perform assigned tasks within established deadlines with minimal supervision.

Morris Multimedia, Inc, parent company of Morris Newspaper Corporation and Morris Television Network, is one of the largest, privately held media companies in the U.S.Morris Network acquired its first television station in 1979 with the purchase of WMGT- TV, an NBC affiliate in Macon, GA. Today, Morris Network owns and operates sixteen CBS, ABC, NBC, FOX, CW, and My Network affiliated television stations as well as ten other digital affiliated stations which include Bounce, Escape, LAFF, The Justice Network, and Quest TV in Georgia, Kentucky, Mississippi, North Carolina and Tennessee.Headquartered in the historic Oliver Sturges House in Savannah Georgia, Morris Multimedia, Inc. continues to grow and build on its reputation as a leader in community journalism. Job Description The Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This person must maintain calendars/meetings schedules and travel plans for supervisor. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask, and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem solving skills.Organizational skills, computer proficiency, and communication We Offer A Variety Of Benefits: Career Growth and Advancement Opportunities Medical/Dental/Prescription/Vision Insurance Complimentary Downtown Parking & Heavily Reduced Bus Passes Discounted Room Nights Free Meals in the Staff Cafeteria Free Uniforms Paid Time Off Flexible Schedules 401(k) Qualifications Job Qualification A true desire to satisfy the needs of others in a fast paced environment Refined verbal and written communication skills Proficient knowledge of computer applications Previous administrative or applicable experience desired Must be able to work flexible schedule including weekends and holidays. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description: Will be providing clerical work to support the Social Services Department Needs to have strong administrative skills Work will include: Ability to interpret and apply Library of Virginia policy from a records management perspective Ability to use computer based systems Involves creating, reviewing, and merging case records Scanning documents Compiling records Filing Perform other related tasks Hours: Both full and part time available Monday - Friday 9-5PM Pay: $20/hour

Job Details Entry Pasadena Villa Norfolk OP - Norfolk, VA Part Time High School Admin - ClericalDescription Why You Will Love Working With Us! At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions. Our team's foundation is client centered care and clinical excellence through our 5-star service commitment - Respect, Accountability, Integrity, Flexibility, Collaboration and Service. We are committed to our team and our team is committed to our clients! We are seeking a PT Administrative Assistant to join our team in Norfolk, VA! Centrally located in the heart of the Hampton Roads area, Pasadena Villa Outpatient Norfolk specializes in treating adults with anxiety disorders, bipolar disorders, major depressive disorders, personality disorders, and PTSD. We are dedicated to delivering compassionate, comprehensive, and high-quality individualized psychiatric and psychotherapeutic care for those struggling with severe and persistent mental illness while enhancing social functioning in everyday life. Pasadena Villa Outpatient is a leading provider of mental health treatment services across the region. With 24 Outpatient locations across eight states, we are on a mission to improve mental wellness in the communities we serve. We are a part of Odyssey Behavioral Healthcare Network which offers a continuum of care within our Psychiatric Network, Eating Disorder Network, including inpatient, intensive residential, partial hospitalization, and intensive outpatient services nationwide. Join our team! Be part of our amazing vision of changing lives empowering each client's inherent strengths making a difference in countless lives, while being part of a larger nationwide network that is growing each day! What we offer Collaborative environment dedicated to clinical excellence Multiple Career Development Pathways 100% Company Paid EAP Emotional Well-Being Support 401K with Company Match Generous Team Member Referral Program Position Summary We're seeking an Administrative Assistant to support our evening IOP Program. This is a part-time, evening position on Tuesday, Wednesday and Thursday. The Administrative Assistant assists the Executive Director and Office Coordinator with day-to-day operations of a specialized Intensive Outpatient and Partial Hospitalization behavioral healthcare practice. The Administrative Assistant is primarily responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, admission and intake and other daily tasks. Relationships and Contacts Within the organization: Initiates and maintains frequent and close working relationships with local and regional team members throughout the organization. Outside the organization : Initiates and maintains strong professional relationships with clients, families, clinical providers, referral partners and vendors, as needed. Essential Responsibilities Works closely with designated Office Coordinator to ensure all local business office activity adheres to current policy and protocol. Greets clients and visitors in a warm and welcoming manner. Performs basic administrative front desk functions. Collects payments and completes required documentation, as needed. Communicates with leadership team members and/or others regarding day-to-day situations requiring management involvement. Conducts all medical records activities of the outpatient center in a manner consistent with both clinical needs and other documentation requirements. Conducts intakes for the purpose of opening client's medical record and provides new client orientation. Tracks and maintains a variety of reports in a timely, highly accurate manner. Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. Additional Responsibilities Serves as backup to the Admissions Coordinator for inquiries directed to the facility. Communicates new admissions information with team members, as needed. Attends and participates in trainings and scheduled meetings, as needed. Performs other duties as assigned. Qualifications Experience and Education Position requires a high school diploma or equivalent, bachelor's degree in social work or a related field preferred and a minimum of two years of administrative experience in a behavioral health setting such as a hospital, outpatient clinic, or related service provider. Experience working with physicians and therapists is desirable. Must have knowledge of behavioral health terminology. Physical Requirements While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl, taste, or smell. Ability to move 25 pounds Skill Competencies Demonstrates knowledge and adherence to HIPAA guidelines related to security and documentation. Demonstrates a high level of customer service orientation. Demonstrates a high level of attention to detail and accuracy. Demonstrates the ability to navigate client relationship management software. Demonstrates comfort with computer software applications including Outlook, Word, and use of standard office equipment. Performs duties independently, responsibly and with a high level of integrity. Demonstrates alignment with company core values and treatment philosophy. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

Job Description ➢Who We Are Avenues Recovery Center is a nationwide network of drug and alcohol rehab centers with fourteen locations across five states. We offer highly individualized treatment in a clean, modern, comfortable setting, spanning every level of care, including detox, residential, PHP, IOP, and outpatient services. The secret to our success is our people - merged with a premier clinical program, it's allowed us to transform the lives of thousands of people to date. If you're passionate about recovery and want to impact others in a meaningful way - we warmly invite you to join our growing family! Now Hiring an Administrative Assistant for our Detox and Residential treatment facility, located in Norfolk, VA. ➢ What You'll Do • Perform all standard clerical duties (emailing, filing, photocopying, faxing, transcribing etc.) • Monitor phones and voicemail, and route all calls and messages appropriately • Handle all incoming and outgoing mail, as well as all UPS and Amazon shipments • Maintain inventory and cleanliness of reception area, and re-stock office supplies as necessary • Maintain pharmacy copay log and record all payments • Perform administrative errands as necessary, and any other duties as assigned ➢ What We're Looking For • High School Diploma/ GED preferred • Min. 1 year experience in treatment industry preferred • If in recovery, a minimum one-year period of sustained sobriety is required. • Strong communication, organization, and multitasking skills • Ability to maintain confidentiality and accountability at all times ➢ Why Join Us? Avenues features a rich, fulfilling workplace culture where each person is valued and greatness is pursued. We support our employees unconditionally, and work to provide them with every resource they need to excel! Aside from generous PTO and compensation, when you join the Avenues family, you'll be eligible for the following benefits package: • 401K with employer match• Medical Insurance • Dental • Vision • Accident • Critical Illness • Hospital Indemnity • Voluntary Short-Term Disability • Voluntary Long -Term Disability • Employer-Paid Life and AD&D • LifeTime Benefit Term Insurance with Long Term Care • Legal Coverage • Pet Insurance • Identity Theft Protection • Employer-Paid Employee Assistance Program • Flexible Spending Account (FSA) - Medical • Dependent Care FSA (DCF) • Eligible for HRSA STAR federal student loan repayment Join our team! Apply today! Job Posted by ApplicantPro

Job Description Administrative Assistant - Charity Care Group The Administrative Assistant at Charity Care Group plays a key role in supporting the executive team and advancing the organization's mission. This position requires strong administrative skills, excellent communication abilities, and a commitment to nonprofit work. Below are the primary job duties for this role. Administrative Support Manage calendars for the executive team, including scheduling meetings, appointments, and travel to ensure efficient use of leadership time. Draft, review, and organize correspondence, reports, and presentations, handling confidential information with discretion. Prepare meeting agendas, record minutes, and track action items to ensure timely follow-up and accountability. Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the executive team, acting as a gatekeeper for critical matters. Program Oversight Assistance Coordinate with program leads and directors to align activities with organizational goals and track progress on grant-funded projects, including monitoring reporting deadlines and deliverables. Assist in preparing materials for board meetings, donor presentations, and other key events, ensuring all documentation is accurate and timely. Support the executive team in managing special projects from conception to completion, often working independently. Community Engagement Serve as a liaison between the executive team and external stakeholders, including donors, partners, and government officials, representing the organization professionally. Attend community events or meetings as needed, sometimes representing the executive team to promote the organization's mission and initiatives. Foster positive relationships with internal and external contacts, acting as a primary point of contact for the executive team's office. Operational Efficiency Maintain organized records of nonprofit activities, including grant applications, budgets, compliance documents, and board materials. Oversee logistical arrangements for meetings, events, and travel, ensuring all details are managed efficiently. Support the executive team in maintaining compliance with organizational policies and relevant regulations, especially regarding board and grant activities. Anticipate the needs of the executive team and proactively address potential issues to ensure seamless daily operations. Key Attributes and Skills Demonstrated discretion and confidentiality in handling sensitive information. Exceptional organizational and multitasking abilities, with strong attention to detail. Excellent written and verbal communication skills, with the ability to interact effectively with diverse stakeholders. Proficiency in Microsoft Office Suite and project management tools. Ability to work independently, prioritize tasks, and adapt to changing priorities in a fast-paced, mission-driven environment. This position is central to the effectiveness of the executive team and the overall success of Charity Care Group's programs, requiring a proactive, detail-oriented, and mission-driven professional.

will work at ECPI University's Newport News, VA campus. Pay Rate Range- $17.00 - $22.00/hour Working hours Monday - Friday 8am-5pm or 9am-6pm Transform your Career at ECPI University Since 1966, the dedicated employees at ECPI University have helped students achieve their goals via practical training and career-focused education with over 50 Associates, Bachelor's and Master's Programs. Our culture is to prioritize our students' success through the support of our dynamic team and industry focused curriculum. Visit *********************** to learn more about how you can help people improve their lives through education. Position Summary Are you seeking a career at a university that promotes the enhancement of each student's professional and personal life through education? Then a career as an Administrative Assistant with ECPI University may be for you!! ECPI University is looking for an energetic, friendly, organized individual to provide exceptional customer service to students and visitors to our campus. Responsibilities * Greet and assist students and visitors in a friendly, professional manner * Perform a variety of administrative tasks to support the efficient daily operation of our campus * Pitch in to support student/campus initiatives, events and other campus departments as needed Qualifications Education/Experience * High school diploma required; college degree preferred * 1-3 years of customer service experience in an office setting Skills/Abilities * Strong customer service, communication and interpersonal skills * A team player that is flexible and enjoys helping others * Ability to quickly master new computer applications with strong, accurate data entry skills * Ability to organize, multitask, prioritize and work under pressure at times * Polite and professional phone manner with knowledge of phone systems and call handling procedures * Ability to use MS Word, Excel and Outlook for basic/moderate level functions Benefits of Employment ECPI University provides a comprehensive benefits program designed to help our faculty and staff stay healthy, feel supported, and maintain a work/life balance. To learn more about benefits at ECPI University, click HERE. Committed to excellence and innovation, ECPI University is proud to be an equal opportunity employer.

Under the direction of the Principal, the Administrative Assistant is responsible for assisting the school principal in the planning, organization, coordination, administration, and management of an assigned school's activities and programs, including curriculum, instruction, assessment and student conduct and attendance. Position assists with the supervision and evaluation of assigned staff, creating a safe environment, monitoring budget development and other duties associated with the successful operation of a school. Essential Duties: 1. Coordinates and supervises the daily operation of the school's attendance program, security functions, transportation, in-school suspension, detention operations and works in cooperation with school board office administrators/supervisors who have division wide responsibility for these operations. 2. Works with school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations in collaboration with other administrators, staff and public safety agencies. 3. Assists in establishing and administering the school's student discipline. 4. Assists the school principal in ensuring that the school's policies and procedures related to student discipline referrals and discipline action plans meet state, federal, and division requirements. 5. Supervises and coordinates the preparation of student discipline review documents as required by School Board policy. 6. Conferences with parents/guardians of students concerning discipline, attendance, and student behavior. 7. Conferences with students referred for violations of the Rights and Responsibilities Handbook, administers disciplinary action as necessary, and notifies parents/guardians of action taken. 8. Provides staff development for the instructional staff and other assigned personnel regarding school security, effective discipline strategies and current knowledge of the school divisions adopted curriculum. 9. Supervises and evaluates the daily activities of assigned personnel. 10. Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families. 11. Monitors halls, school grounds, and pupil movement to ensure a safe and orderly environment at the assigned school. 12. Attends and supervises after-school, evening, and weekend school sponsored events and activities as assigned. 13. Articulates and supports school safety initiatives to the faculty and school community. 14. Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school. 15. Prepares related reports and records as required by the school division, local, state, or federal government. 16. Models nondiscriminatory practices in all activities. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: 1. Stays informed of developments and research pertaining to safe and orderly schools. 2. Performs any other related duties as assigned by the Principal or other appropriate administrator. Minimum Qualifications (Knowledge, Skills and/or Abilities Required): Must possess a Master's degree and be eligible for a Virginia Postgraduate Professional License in administration and supervision. Must possess at least three years of successful experience as a teacher with some experience appropriate school level experience. Must demonstrate excellent classroom management skills and effective disciplinary strategies and techniques. Must possess a comprehensive knowledge of the current issues, principles, and practices in public school education and the ability to apply them to the needs of a school. Must possess knowledge and effective skills in curriculum development, instructional practices, interpretation of test data, and budget development. Must possess the ability to assist with administering and managing the operation of a secondary school. Must possess the ability to plan and supervise the work of others. Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and the public. In order to review the full , please view the following job description: **************************************************************

Amentum is seeking an Administrative Assistant-EC located in the Williamsburg area of Virginia. The Administrative Assistant assists the customer in administrative duties as outlined below and other ad hoc duties as required: Job Requirements: * Secretarial duties to include answering phones, making copies, receiving and dissemination of administrative information to staff and visitors * Serve as the key custodian and ensure proper tracking of access to sites * Compile and maintain class statistics and metrics * Assist course program managers with support of their classes, including managing and processing course registration * Perform ad hoc administrative support to training exercises as necessary * Prepare, update, and disseminate the training schedule forecast * Organize the file room and the supply/copy room * Prepare and submit work orders as needed Minimum Requirements: * Must have a U.S. government security clearance at time of application * High school diploma or GED * Two (2) years general administrative support work with demonstrated experience that provides the required knowledge, skills and abilities * A valid driver's license * Proficient in Microsoft Windows applications including Microsoft Office Suite, Outlook, and SharePoint * Strong interpersonal skills and professional demeanor * Ability to lift 10 or more pounds * US citizen Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.

Commonwealth Senior Living is seeking early career applicants for our Spring 2026 Internship Program. The healthcare administration intern will be exposed to all areas of operations at the community level and will have an opportunity to interact 1:1 with each department leader. This internship prepares candidates to manage an assisted living facility, working side by side with the administrator in a long-term care setting while learning the ins and outs of each department and receiving mentorship from department heads and experienced leaders in the industry. Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification! We provide numerous opportunities for career growth by investing in creating a culture of great leaders. Some of our signature programs include The Developing Leaders Program, The Center of Excellence, and the Executive Director in Training Program. This is a paid internship and candidate must be available to work on site. Hours: 20-40 hours week. Pay Rate: $13/hour Here is what to expect during your 10-week rotation: You will rotate and work 1:1 with each department including front office and executive administration, resident care, programming, dining, sales, and maintenance. Meet weekly with different members from Senior Leadership in our Home Office to gain an understanding and a high-level overview of each department. Participate in meetings with department leaders and staff to further understand operations management and all aspects involved in creating a home like atmosphere for our residents Assist with various operational projects as directed by the Executive Director and Business Office Manager Develop relationships with various personnel to understand organizational structure Responsibilities: Business Office: Gain knowledge of general HR policies, procedures, FMLA, and the Worker's Compensation process. Develop recruitment strategies and interviewing techniques. Organize and assist with the facilitation of Jump Start and other employee trainings. Resident Care: In keeping with our community theme, Commonwealth Senior Living refers to our individuals in the communities as residents. You will work with the Resident Care Director to help organize charts and paperwork. Assist with archiving records, disposal of expired medicines if applicable, and reaching out to families to schedule care conferences. Resident Programs: Assist with outings and events. Offer any unique talents you might have to coordinate resident programs. Sales: You will shadow the Sales Director to gain an understanding of the customer journey experience (relationship building through phone calls, community experiences, etc.). Dining Services: Develop an understanding of the menu creation process (how to order, prepare, serve, post service), and gain an understanding of the financials of PRD's and budgeting. Maintenance & Capital Programs: Understanding emergency systems and their functions. Develop knowledge in housekeeping standards, MEPs (Mechanical, Electrical and Plumbing) processes, and Operational Maintenance budget. Qualifications: Seeking a degree in Healthcare Administration, Human Services, Business Administration, or related field. Must possess a spirit of cooperation and enthusiasm. Must maintain confidentiality. Must use tact and courtesy in dealing with staff, residents, their families, and visitors. Demonstrate a warm, outgoing, and compassionate personality. Demonstrated integrity, maturity, and leadership skills. Able to live out Commonwealth Senior Living's Noble selling purpose - “We improve the lives of seniors, their families, and each other.” Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification!