Executive administrative assistant jobs in Council Bluffs, IA - 53 jobs

The General Operations Executive Assistant (EA) provides high-level administrative, operational, and analytical support to the SVP of Customer Success. This role is responsible for managing complex calendars, coordinating domestic and international travel, preparing executive-level reports, and supporting operational KPIs and business rhythms. The ideal candidate is proactive, highly organized, discreet, and capable of operating with a high degree of autonomy in a fast-paced environment. This role is a trusted partner to executive leadership, helping ensure priorities are executed efficiently and information flows accurately across the organization. *This is an Omaha, Nebraska-based position Responsibilities Executive & Administrative Support Manage and optimize executive calendars, including scheduling internal and external meetings, prioritizing conflicting demands, and anticipating scheduling needs. Coordinate all aspects of executive travel (air, lodging, ground transportation, itineraries, and expense reconciliation). Prepare agendas, materials, presentations, and follow-up action items for executive meetings. Act as a liaison between the executive and internal teams, vendors, and external partners. Operations & KPI Support Maintain, update, and distribute key performance indicators (KPIs), dashboards, and scorecards related to operations and business performance. Compile data from multiple sources to support executive decision-making and operational reviews. Track action items, milestones, and deliverables across operational initiatives and leadership priorities. Support preparation for monthly, quarterly, and annual business reviews. Communication & Coordination Draft and edit executive communications, including emails, presentations, and internal updates. Coordinate cross-functional meetings and follow-ups to ensure alignment and execution. Support special projects, process improvements, and operational initiatives as assigned. Office & Business Rhythm Support Assist with planning leadership off-sites, site visits, and company events. Support ongoing operational cadence meetings and leadership routines. Identify opportunities to streamline administrative and operational processes. Minimum Education & Experience 5+ years of experience as an Executive Assistant, Operations Assistant, or similar role supporting senior leadership. Proven experience managing complex calendars and coordinating executive travel. Knowledge, Skills & Abilities Strong organizational skills with exceptional attention to detail. High degree of professionalism and credibility. Proactive, solutions-oriented mindset. Ability to anticipate needs and act independently. Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and/or Google Workspace. Experience tracking KPIs, Dashboards, or operational metrics. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Effective written and verbal communication skills with employees and leadership. Ability to influence safe behaviors and build positive working relationships across departments. Strong organizational skills and attention to detail. Ability to exercise sound judgement, prioritize tasks, and demonstrate initiative. Ability to read, write, and speak English competently. Ability to maintain regular, reliable, and predictable attendance. Preferred Knowledge, Skills & Abilities Experience supporting operations, manufacturing, supply chain, or corporate leadership teams. Familiarity with ERP systems, BI tools, or reporting platforms. Project Management or continuous improvement experience. Travel & Working Conditions Primarily office environment - climate-controlled Annual travel requirements

Job Description Chief of Staff Compensation: $150K base + performance bonus Reports to: Chief Executive Officer Type: Full-time | High-Visibility Role | Strategic Support Sector: Professional Services About The Company This fast-growing, mission-driven company is led by a dynamic CEO who also operates as a public speaker and podcast host. With expansion and media visibility accelerating, the firm is seeking a strategic Executive Assistant to ensure the CEO's time, energy, and communication are focused on what matters most. This is not a traditional support role-it's a high-trust partnership. The Opportunity This role blends traditional executive support with project management, communications, CRM oversight, and media coordination. You'll operate as a right hand to the CEO-handling confidential matters, managing high-stakes schedules, and driving execution across internal and external initiatives. If you've ever served as an Aide-De-Camp or thrived as the operational linchpin in a high-tempo environment, this is your opportunity to shape the inner workings of a growing legal and media platform. What You'll Do CEO & Executive Operations Own and manage the CEO's complex calendar, inbox, and communication workflows Prioritize and triage CEO requests, ensuring critical follow-up and delegation Prepare agendas, materials, and briefings for meetings with leadership, clients, and partners Coordinate all domestic and international travel, itineraries, and expense tracking Handle sensitive information with absolute discretion and professional judgment Public Speaking & Media Support Coordinate speaking engagement logistics: travel, contracts, AV, and post-event wrap-up Track upcoming events, submissions, and deadlines for CEO's speaking appearances Prepare media kits, outlines, slides, and packets in coordination with content teams Manage podcast recording schedules, guest booking, and production timelines Collaborate with marketing and production teams to meet content deadlines Communication, CRM, and Project Management Act as a liaison to internal teams, external vendors, clients, and stakeholders Draft, edit, and send correspondence on behalf of the CEO Maintain CRM data accuracy and build reporting workflows Track projects, deadlines, and commitments-ensuring completion without the CEO needing to follow up Apply a “10-80-10” model for project execution: prep 10%, execute 80%, review 10% You'd Be a Great Fit If You Have: 5-10+ years supporting executive leaders, consulting, or high-visibility roles A Bachelor's degree (MBA or military Aide-De-Camp experience a strong plus) Strong project management skills; PMP certification preferred High digital fluency across email, calendar tools, Microsoft Office, Google Workspace, CRM systems Exceptional writing, judgment, and interpersonal communication skills Experience supporting public speakers, content creators, or media-facing executives A service-minded, proactive, and calm-under-pressure mindset Bonus Points For: Experience managing podcast logistics or media production workflows Confidence navigating high-profile environments with poise Why Join Us Serve as a critical force multiplier to a CEO leading a high-impact, values-driven law firm Work in a mission-centered environment that includes media, public speaking, and podcasting Gain exposure to leadership strategy and long-term firm growth Competitive comp, strong benefits, and potential to evolve into a Chief of Staff role MilSpec Talent is a boutique headhunting firm that helps our clients get connected with top talent in the industry. We work with mid-career, industry-experienced Veterans with 3-15 years of proven success in the private sector. For our contingency recruitment partners, we provide this value with minimal risk.

We are looking for an organized and well-presented executive administrative assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure.

We are looking for an organized and well-presented executive administrative assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure.

Job DescriptionSalary: $19.00-$30.00 DOE Class Title:Administrative Assistant Planning & Zoning, Permitting & Licensing Salary: $19.00 - $30.00 Hourlydependent on qualifications, payable bi-weekly, plus a benefit package which includes health, dental, vision, life and disability coverage plus employee deferred compensation plan, vacation, and holidays. The City of Valley is an equal opportunity employer. Description Perform a variety of responsible,confidentialand complex secretarial and administrative duties for the Building Inspector. Aids in the issuance of building permits and other matters;preparescorrespondenceregardingbuilding and zoning code violations; andprovidesgeneral and specific information andassistanceto the public. Essential Functions Display honest, trustworthy, and ethical behavior when dealing with internal and external customers. Establish and maintain cooperative working relationships with those contacted in the course of work. Regular attendance that is punctual and dependable isrequired Screen calls, greets and screen visitors, and mail; perform duties as assigned for Building Inspector; respond to sensitive requests for information andassistance; provide general information andassistanceto City staff and the public; research information. Provide secretarial/administrative support for the Building Inspector; aid in the preparation of various administrative reports; process and check reports for accuracy; send out reports asrequired. Process credit card payments for building permits, zoning, and subdivision applications and related fees. Compose and type correspondenceregardingbuilding code and zoning violations. Develop andmaintainan effective and efficient office filing system. Assist Building Inspector and staff in handling sensitive and confidential matters. Assistcustomers with the building permit application process by making sure the correct information and documents aresubmittedfor plan review. Receive and develop permit applications, review construction plans and specifications, evaluate and route for review andapprovals. Issue all permits for the building and zoning, track the progress of the permit, issue occupancycertificatesand closepermits outwhen they are complete. Perform a wide variety of complex, responsible, and confidential duties for the Building Inspector; compose and prepare letters, memorandums, bid specifications, travel reimbursement requests, news articles and other material asrequiredorder andmaintainoffice supplies asrequired; produce advertising or promotional materials asrequired. Maintain appointments, inspection and construction schedules and calendars; arrange meetings and conferences asrequired. Attend various meetings asrequested; may serve as Secretary to a board or commission; prepare and compile the agenda and assemble background materials; transcribe minutes of themeetings, andperform related support services. Assistin preparing,coordinatingandmonitoringthe assigned budget; compile annual budget requests for multiple divisions. Prepare monthly billing and collection for all building permits. Count and record revenues collected for the permits and fees. Prepare and issue annual licenses and registration of multiple types of contractors, along with collecting the license and registration fees. Maintain license, registration, and insurance for multiple types of contractors. Operate a variety of office equipment including a computer; perform routine maintenance on office equipment; input and retrieve data and test; organize andmaintaincomputer information storage and filing. Work with contractors to schedule inspections,maintaincalendarsand schedules for all inspectors. Perform related duties as assigned. Knowledge,Skillsand Abilities Strong verbal and written communication for effective interaction with city staff andpublic. Ability tomaintainorderly documentation and filing systems to support efficient workflow. Precision in data entry and document management to minimize errors and ensure accuracy. Skill in prioritizing tasks and managing time effectively to meet deadlines consistently. Familiarity with office software such as Microsoft Word, Excel, and other relevant applications. Training, Education and Experience Any combination of experience and training that wouldlikely providethe required knowledge and abilities is qualifying.A typical way to obtain knowledge and abilities would be: Experience: Increasingly responsible secretarial,clericaland general office procedures experience is desirable. Training:

Lewis Central Community School District is looking for full-time school-year High School Building Administrative Assistant. The position would start immediately. details and qualifications below. Lewis Central High School is a 9th-12th grade building serving approximately 1020 students and 65 full time teachers. LCHS staff and students are committed to our district vision of “Inspiring Excellence” in all we do: academics, positive staff and student relationships, parents/family involvement, as well as athletics and fine arts activities. LCHS staff utilize collaborative, innovative instructional methods and support each student in maximizing their individual potential. Job Title: Building Administrative Assistant Supervisor: Building Administrator(s) FLSA Status: Full-Time, Hourly, Non-Exempt Summary Provides complex and responsible administrative support to the Building Administrator(s), requiring collaborative and independent judgment. Manages a variety of general office activities by performing routine clerical and administrative functions for the administration, staff, students, and parents of the school such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, preparing data reports, handling information requests. Essential Duties and Responsibilities Reports to work as scheduled on a regular and reliable basis. Functions as office manager by implementing office routines and practices associated with a busy yet smoothly run office. Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters. Prepares, classifies, sorts, and files correspondence or other data and prepares appropriate response, if necessary. Ability to use a personal computer, word processing software, database, and spreadsheet software applications, including the student information system database (SIS). Make announcements and operate the school intercom system. Maintains such personnel records as shall be required. Supports daily teacher and building staffing in collaboration with the building administrator(s) and district office. Maintains substitute assignments, staff timesheets and other building payroll information. Maintains students' personal and financial records. Maintains individual and Building Administrator(s) calendars; arranges meetings, appointments, and travel arrangements. Generating requisitions and/or purchase orders for building purchases Gathering, approving and attaching invoices to appropriate purchase order Gathering of receipts for pcard reconciliation and maintain all receipts for credit card purchases Compiles data and provides budgetary input as directed. Acts as a liaison between the building staff and the Building Administrator(s). Must be willing to obtain and maintain Medication Administration Certification, CPR Certification, and First Aid Training. May be required to perform District-wide support services in case of emergency situations. Other duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High School Diploma or GED Equivalent required Associate's degree or equivalent from two-year college or technical school preferred Two years related experience and/or training; or equivalent combination of education and experience. Hours/Schedule: This position is a full-time school-year position with hours from 6:45am to 3:15pm with an expectation to be here at a minimum of all days students, teachers and administrators are in the District. Expectation for actual days worked will be determined by the Building Principal. Rate of pay: Please contact Human Resources for more information about the rate of pay for this position. Final determination of applicants individual starting pay rate will be determined by the Business Office/HR. Benefits: As a full-time school-year employee scheduled daily Monday through Friday, this position is eligible for full benefits including health, dental, and some supplemental products. All staff are automatically enrolled from day one, in the state sponsored retirement program, IPERS. The District contributes 9.44% of your wages to this. IPERS requires that you contribute 6.29% of your wages. Paid Leaves/Holidays: The District offers both paid sick leave and paid personal leave along with 7 paid holidays; Labor Day, Thanksgiving Day and the day after, Christmas Day, New Year's Day, and Memorial Day.

Springfield Platteview Community Schools Qualifications: The Elementary Administrative Intern will have a Bachelor's degree in education from an accredited college or university and hold a current Nebraska Teaching Certificate with an endorsement in a field related to elementary (K-6) education. Hold a Masters Degree in Educational Administration or in a program towards an Administrative Degree. A minimum of three years of successful teaching experience is required. Length of Contract and Hours: Will follow the length of service as outlined in the Negotiated Agreement - Plus any additional days deemed necessary. Immediate Supervisor: Building Principal General Job Description: Under the general supervision of the building principal, the Administrative Intern will provide instructional support to all certified staff members to promote student achievement. Administrative interns provide support to the building principal and other staff members in areas including, but not limited to, instruction, differentiation, assessment, classroom management, professional development, and student discipline. Specific Job Functions: The following description is illustrative of the tasks and responsibilities associated with this position. It is not meant to be an inclusive list of every task or responsibility. Assists the building principal with all aspects related to instructional and building leadership. Leads professional development activities for certified staff members, as assigned. Monitors all building, district, and state assessments as directed by the principal. Assists teachers with the implementation of instructional strategies and classroom management techniques. Assists teachers with curriculum modification and differentiation strategies to meet the needs of all children. Assists with behavior management plans and student discipline. Supports the building's school improvement efforts. Assists the principal with instructional and building leadership activities. Assists in the evaluation of classified staff as outlined by the building principal. Assists the principal with the maintenance of all curricular programs, assessments, and protocols. Attends IEP/MDT meetings, as appropriate, and may serve as the district representative as needed. Continues to acquire professional knowledge and learn of current developments in the educational field by attending seminars, workshops, or professional meetings, or by conducting research. Organizes and maintains a system for accurate and complete record-keeping and reporting as required by district procedures and applicable laws. Encourages parental involvement in students' education and ensures effective communication with students and parents. Ensures that student conduct conforms to the school's standards and school district policies and establishes and maintains standards of student behavior needed to achieve a functional learning atmosphere at school. Coordinates with other professional staff members and participates in faculty meetings and committees. Maintains a regular and predictable attendance history while employed by the district. Performs other related tasks as assigned by the principal and other central office administrators as designated by the Superintendent. Knowledge, Skills, and Abilities: Knowledge of current teaching methods and education pedagogy, as well as differentiated instruction based on student learning styles. Knowledge of elementary curriculum and concepts. Knowledge of best practices in administration, program evaluation, student discipline, and staff supervision. Knowledge of data information systems, data analysis and the formulation of action plans. Knowledge of applicable federal and state laws regarding education and students. Ability to use computer network system and software applications as needed. Ability to organize and coordinate work. Ability to communicate effectively with all stakeholders. Ability to engage in self-evaluation with regard to performance and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Physical Requirements: Employee required physical activities listed below ( N=Never; O= Occasional, 1 to 33% of the time; F= Frequent, 34-66% of the time; C= continuous of 67% or more of the time). Sitting = O Standing = F Walking = F Lifting/ Carrying (0-20 lbs.) = O Lifting/ Carrying (20+ lbs.) = O Squatting = O Bending = O Kneeling = O Crawling = N Climbing = N Balancing = N Reaching Overhead = O Reaching Forward = O Push/ Pull = O Twisting = N

Job DescriptionDescription: Greet and sign in all visitors in a friendly and professional manner; issue visitor badges and ensure compliance with site access requirements. Control access to the administrative building and coordinate visitor notifications with appropriate staff. Manage calendars, schedule meetings, and coordinate conference room usage. Assist with planning and coordinating corporate events, meetings, trainings, and employee functions. Respond to incoming emails and phone calls and route inquiries to appropriate departments. Perform filing, scanning, document organization, and records management in accordance with company policies. Assist departments with pulling data, reports, and information as requested. Support data entry, spreadsheet maintenance, and basic reporting activities. Maintain professionalism and confidentiality when handling sensitive, proprietary, or personnel-related information. Provide administrative support to multiple departments including Administration, Operations, Finance, and Commodities. Sustain frequent and effective communication with internal staff and external visitors. Other duties as may be assigned to support safe, efficient, and timely administrative operations. Complete all assigned tasks in a responsible and ethical manner Requirements: Qualifications Previous administrative, office support, or receptionist experience preferred. Excellent verbal and written communication skills. Strong attention to detail and organizational skills. Ability to handle multiple tasks and prioritize work effectively. Ability to work with all levels of staff, including management and external visitors. Proficiency with Microsoft Office, including Outlook, Excel, and Word. Ability to maintain confidentiality and exercise sound judgment. Exemplify the high standards of professionalism necessary to support the goals of the Company. Education and Experience High school diploma or equivalent required. Associate degree or equivalent administrative experience preferred. 1-3 years of relevant administrative or office experience preferred.

Substitute Administrative Assistant JobID: 8259 Substitute/Substitute Additional Information: Show/Hide Substitute Administrative Assistants $14.00/hour Work in our school offices and/or our district office. We need substitutes to cover when our administrative assistants are out of the office. ESSENTIAL DUTIES and RESPONSIBILITIES: * Answers the telephone, takes messages and directs callers as appropriate daily. * Ensures people visiting the building are appropriately signed in/out. * Assists parents and students as needed. * Prepares daily routine correspondence as needed. * Sorts mail, schedules appointments and maintains calendars daily for staff. * Maintains student files and records and/or attendance information daily. * Orders supplies, prepares print orders, compiles new student files as needed daily. * Assists in processing Chromebook repair tickets. * Organizes daily office routines and performs general office duties. * Collects and enters student data into PowerSchool (student information management systems) SUPERVISORY RESPONSIBILITIES: May be required to supervise students. EDUCATION and/or EXPERIENCE: High school diploma, general education degree (GED), or equivalent and related experience. Experience as an administrative assistant preferred but not required. APPLY AS SOON AS POSSIBLE THIS POSITION IS OPEN UNTIL FILLED. If you need asssitance or have questions, please contact Tammy at ***********************. Questions? Contact Tammy at ************ It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact Human Resources at ************ or ************.

America's Fence Store is looking for an organized, detail-oriented, high energy Part-Time Administrative Assistant to support the Director of National Material Sales/Branch Manager and other AFS team members, as needed. This part-time position is approximately 25 hours per week/5 hrs. per day, M-F, and is not benefits-eligible. The person in this role must work well in teams and competently perform work independently. Must be familiar with scheduling and escorting contractors for building maintenance and repairs, as assigned by the Director of National Sales. America's Fence Store is a drug free workplace. If offered employment, the candidate must successfully complete criminal background and drug screening. RESPONSIBILITIES: * Perform administrative and office support activities. * Field telephone calls. * Schedule building repairs and routine maintenance and liaise with contractors and inspectors, as assigned. * Data and order entry. * Generate task lists and work to be completed by others. * Generate Word documents and Excel spreadsheets; file, scan, and fax, as needed. * Maintain electronic and physical filing system. * Enter data to spreadsheets. * Schedule appointments, meetings, and maintain the Director's calendar. * Facilitate new employee onboarding and documentation. * Process employee termination documentation. * Process enrollments and changes in employee benefits. * Create, locate, print, and distribute reports as requested. * Assist team members to disseminate information verbally and in writing, as needed. * Open, sort, and distribute correspondence, including mail, e-mail, and faxes. * Other duties as assigned. Qualifications * Associate degree or two (2) years of college required; related experience may be substituted. * High proficiency in use of Excel, Word, Outlook, and other productivity programs. * Excellent interpersonal skills; professional and courteous to others in all situations. * Strong verbal and written communication skills; familiarity with business communication. * Knowledge of general records management and office procedures, including equipment. * Effectively perform work both collaboratively and independently. * High-level organization strategies to manage work and time effectively; ability to remain flexible as daily priorities change. * Adept in critical thinking and innovative problem solving. * Flexibility to multitask with frequent interruptions.

Join our Team at the Omaha Housing Authority! Are you passionate about making a real difference in the community? Do you thrive in a collaborative and supportive environment? The Omaha Housing Authority (OHA) is looking for a dynamic administrative professional to assist our property management department and help us fulfill our mission of providing safe and affordable housing. About Us Founded in 1935, the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2,700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers, we work diligently to ensure our residents have access to safe, sanitary, and affordable housing. Why Work with Us? We offer a comprehensive benefits package that includes: 17 paid holidays, including your birthday, a floating holiday, and a self-care day 12 days of vacation and 12 days of sick leave per year Medical, dental, and vision benefits start the 1st of the month following date of hire Life Insurance, Health & Dependent Care FSA, Allstate Voluntary Insurance, and Pet Insurance 401(a) retirement plan with a 5.5% match and 457 compensation plan Our Core Values Teamwork: We work together to achieve our goals. Welcoming: We create a supportive and inclusive environment. Actively Listen: We focus, clarify, and communicate next steps. We Build Trust: We do what we say we will do and assume good intent. Diverse, Inclusive & Equitable: We embrace all identities and backgrounds. De-Escalation: We manage conflicts calmly and effectively. Exceptional: We strive for excellence in all we do. Self-Care: We believe in the well-being of our team and ourselves. Share Power: We empower each other and our community. Salary Range $17.53 - $23.67 per hour. Job Function The Administrative Assistant provides administrative support and customer service related to the operations of the Scattered Sites and Property Management Department. Essential Functions Answer phones, direct calls and assist residents and the public that come into the office. Process a variety of correspondence, tenant notices, reports and other materials for the Senior Property Manager and Scattered Sites Property Management staff. Develops and maintains department file/records system. Assist with work order creation, closure, organization, or data entry. Assist with the preparation of budget reports, vacancy and month end reports, and work order productivity reports. Process and apply rents, prepare 30-day violation notices and Tenant Accounts Receivable (TARS) reports, and assist with collection processes. Assist with the scheduling and coordination of vendors with Property Management and Maintenance staff. Maintain adequate supply of office supplies. Maintain confidentiality of tenants, files, correspondence, etc. per OHA policies. Must clearly understand all aspects of the policies and procedures of OHA, including, OHA admissions and continued occupancy policies. Must have the ability to effectively communicate this to applicants, residents, and visitors. Prepares appropriate information necessary for meetings with directors, applicants, residents, and/or staff members. Schedule meetings for Scattered Sites Property Management staff and Senior Property Manager with applicants, residents, or visitors when applicable. Provide appropriate forms and direction to applicants, residents, or visitors, as necessary. Additional Responsibilities May respond to telephone and email inquiries concerning the Scattered Sites. May assist with special projects. May occasionally work evening and weekend hours, especially in emergency situations. May work in other areas of the Property Management Department as directed. Perform other duties as required or assigned. Qualifications High School graduate and an Associates degree in a related field. The position requires three (3) years of office experience to include administrative experience. Customer service experience required, and excellent computer skills required. Must have a thorough knowledge of Business English, spelling, and punctuation. Must be proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Ability to understand oral and written instructions. Must possess and maintain a driver's license and a good driving record. Must be insurable under the OHA auto insurance policy. Ability to establish and maintain effective working relationships with residents, co-workers, consultants, and contractors; ability to communicate with people from a broad range of socio-economic backgrounds. Working Conditions Work is performed in an office setting amid normal conditions of dust, odors, fumes, and noises and involves considerable public contact. Abilities Ability to sit, stand, and walk up to 100% of the time; and reach stoop, squat, push, pull, and type up to 25% of the time. Ability to move objects weighing up to ten (10) pounds up to 33% of the time. The noise level in the work environment is usually moderate. Equipment Operation Any one position may not use all the tools and equipment listed nor do the listed examples comprise all the tools and equipment that may be used in positions allocated to this classification) Computer Telephone Copier Calculator Facsimile Machine OHA is Committed to Equal Opportunity Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws. Omaha Housing Authority is actively seeking diverse candidates and affirming of all identities. If you need a reasonable accommodation to complete the online application or have a question about your application, please contact the Human Resource Department at ***********************.

Join our Team at the Omaha Housing Authority! Are you passionate about making a real difference in the community? Do you thrive in a collaborative and supportive environment? The Omaha Housing Authority (OHA) is looking for a dynamic administrative professional to assist our property management department and help us fulfill our mission of providing safe and affordable housing. About Us Founded in 1935, the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2,700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers, we work diligently to ensure our residents have access to safe, sanitary, and affordable housing. Why Work with Us? We offer a comprehensive benefits package that includes: 17 paid holidays, including your birthday, a floating holiday, and a self-care day 12 days of vacation and 12 days of sick leave per year Medical, dental, and vision benefits start the 1st of the month following date of hire Life Insurance, Health & Dependent Care FSA, MetLife Voluntary Insurance, and Pet Insurance 401(a) retirement plan with a 5.5% match and 457 compensation plan Our Core Values Teamwork: We work together to achieve our goals. Welcoming: We create a supportive and inclusive environment. Actively Listen: We focus, clarify, and communicate next steps. We Build Trust: We do what we say we will do and assume good intent. Diverse, Inclusive & Equitable: We embrace all identities and backgrounds. De-Escalation: We manage conflicts calmly and effectively. Exceptional: We strive for excellence in all we do. Self-Care: We believe in the well-being of our team and ourselves. Share Power: We empower each other and our community. Salary Range $17.53 - $23.67 per hour. Job Function The Administrative Assistant provides administrative support and customer service related to the operations of the Scattered Sites and Property Management Department. Essential Functions Answer phones, direct calls and assist residents and the public that come into the office. Process a variety of correspondence, tenant notices, reports and other materials for the Senior Property Manager and Scattered Sites Property Management staff. Develops and maintains department file/records system. Assist with work order creation, closure, organization, or data entry. Assist with the preparation of budget reports, vacancy and month end reports, and work order productivity reports. Process and apply rents, prepare 30-day violation notices and Tenant Accounts Receivable (TARS) reports, and assist with collection processes. Assist with the scheduling and coordination of vendors with Property Management and Maintenance staff. Maintain adequate supply of office supplies. Maintain confidentiality of tenants, files, correspondence, etc. per OHA policies. Must clearly understand all aspects of the policies and procedures of OHA, including, OHA admissions and continued occupancy policies. Must have the ability to effectively communicate this to applicants, residents, and visitors. Prepares appropriate information necessary for meetings with directors, applicants, residents, and/or staff members. Schedule meetings for Scattered Sites Property Management staff and Senior Property Manager with applicants, residents, or visitors when applicable. Provide appropriate forms and direction to applicants, residents, or visitors, as necessary. Additional Responsibilities May respond to telephone and email inquiries concerning the Scattered Sites. May assist with special projects. May occasionally work evening and weekend hours, especially in emergency situations. May work in other areas of the Property Management Department as directed. Perform other duties as required or assigned. Qualifications High School graduate and an Associates degree in a related field. The position requires three (3) years of office experience to include administrative experience. Customer service experience required, and excellent computer skills required. Must have a thorough knowledge of Business English, spelling, and punctuation. Must be proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Ability to understand oral and written instructions. Must possess and maintain a driver's license and a good driving record. Must be insurable under the OHA auto insurance policy. Ability to establish and maintain effective working relationships with residents, co-workers, consultants, and contractors; ability to communicate with people from a broad range of socio-economic backgrounds. Working Conditions Work is performed in an office setting amid normal conditions of dust, odors, fumes, and noises and involves considerable public contact. Abilities Ability to sit, stand, and walk up to 100% of the time; and reach stoop, squat, push, pull, and type up to 25% of the time. Ability to move objects weighing up to ten (10) pounds up to 33% of the time. The noise level in the work environment is usually moderate. Equipment Operation Any one position may not use all the tools and equipment listed nor do the listed examples comprise all the tools and equipment that may be used in positions allocated to this classification) Computer Telephone Copier Calculator Facsimile Machine OHA is Committed to Equal Opportunity Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws. Omaha Housing Authority is actively seeking diverse candidates and affirming of all identities. If you need a reasonable accommodation to complete the online application or have a question about your application, please contact the Human Resource Department at ***********************.

Part-Time Administrative Assistant Hillcrest Health & Rehab (HHR) Location: Bellevue, NESchedule: Part-Time About the Role Hillcrest Health & Rehab is seeking a Part-Time Administrative Assistant to support day-to-day operations and help keep things running smoothly for our team and residents. This role is ideal for someone who enjoys organization, helping others, and being a steady presence in a fast-paced healthcare environment. What You'll Do Provide administrative and clerical support to leadership and team members Answer phones, greet visitors, and assist with general office needs Support scheduling, data entry, filing, and document management Assist with onboarding paperwork, forms, and basic HR-related tasks Communicate professionally with team members, residents, and families Help maintain an organized, welcoming office environment What We're Looking For Strong organizational and communication skills Comfortable with basic computer systems (email, Word, Excel, EMR exposure a plus) Detail-oriented, dependable, and able to manage multiple priorities Professional, friendly, and team-oriented attitude CNA license Social services, healthcare, or long-term care background Experience working in a skilled nursing or healthcare setting Why Hillcrest Supportive, mission-driven organization Flexible part-time schedule Opportunity to work in a meaningful healthcare environment Team culture that values compassion, respect, and collaboration

Interstates is looking for an experienced Administrative Assistant to support key business leaders as a trusted partner. This role goes beyond task execution-you'll help think through priorities, processes, and decisions while keeping work moving efficiently and consistently. You'll collaborate closely with cross‑functional teams to coordinate priorities and ensure initiatives continue to move forward. If you enjoy juggling details, supporting multiple efforts at once, and bringing calm and clarity to a fast‑paced environment, this could be a great fit. This is a highly collaborative, in‑person role based in our Omaha office. What You'll Do Support Leaders & Teams * Manage leader calendars, schedules, and meeting coordination * Coordinate travel arrangements and expense reporting * Assist with day‑to‑day administrative and operational needs * Provide first‑pass support on reports, presentations, and business documents * Help organize information, improve clarity, and ensure materials are ready for use Keep Work Moving * Coordinate recurring meetings (weekly, quarterly, and planning sessions) * Prepare agendas, capture meeting notes, and track follow‑up actions * Help maintain accountability across teams and initiatives Systems & Documentation Support * Help track and update project opportunities * Maintain documentation and standards, ensuring consistent formatting, clear structure, accountability for follow‑through What We're Looking For * 3+ years of experience in an administrative, assistant, or coordinator role * Strong administrative experience supporting key leaders * Ability to think critically, ask good questions, and offer input * Highly organized with excellent follow‑through * Comfortable managing frequent calendar changes and shifting priorities * Clear communicator-written and verbal * Ability to multitask, prioritize work, and operate independently * Proficient with Microsoft tools (Outlook, Word, PowerPoint, Excel)

ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations. Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur. ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ****************** Job Description ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Omaha, NE and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Nebraska Field Office 111 South 18th Plaza Omaha, Nebraska, 68102. In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature. The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-5005 Revision 5 Omaha, NE. In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of Administrative Assistant (SCLS Equiv: 01020) must be in attendance. Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting. Administrative Assistant (SCLS Equiv: 01020) - Omaha, NE Duties Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office. Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office. Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person may also be responsible for management and input of the time cards for approximately 30-50 associates. The Omaha, NE Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures. The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization. May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director. Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed. Qualifications Minimum Qualifications: Three or more years in an administrative capacity, preferably with a Government Agency or Government Contract. SCLS Equivalent: 01020 - Administrative Assistant Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

Job DescriptionDescription: AlffCo, a premier provider of comprehensive facility management solutions nationwide, is dedicated to delivering innovative, sustainable, and client-focused services. As we continue to grow, we are seeking a highly organized and proactive Administrative Assistant to provide essential support to the team and ensure seamless day-to-day operations. This role involves managing schedules, coordinating meetings, handling administrative tasks, and supporting internal departments to maintain efficiency. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to maintain confidentiality while fostering a collaborative and professional work environment. Essential Functions of the Role Administrative Support: Answer phone calls, respond to emails, and provide timely assistance to clients and vendor managers with questions. Perform data entry and administrative tasks across Accounting, Human Resources, and Operations departments. Draft, edit, and distribute correspondence, reports, and presentations. Scheduling and Coordination: Manage calendars, schedule meetings, and resolve scheduling conflicts efficiently. Coordinate shipping, mailings, meetings, and other internal and external correspondence. Operational Tasks: Manage and source office supplies, equipment, and inventory to support smooth office operations. Support department leaders with special projects as needed. Client and Vendor Interaction: Serve as a point of contact for clients and vendor managers, addressing questions and concerns promptly. Professionalism and Confidentiality: Handle sensitive information with discretion and professionalism. Represent the company's values through all communications and interactions. Additional Support: Assist in organizing internal meetings and events, including preparing materials and coordinating logistics. Perform other related duties as assigned to support team and organizational needs. Complete any other tasks or responsibilities as assigned by leadership. Other Responsibilities Perform additional duties as assigned. Adhering to AlffCo values and professionalism Weekends/nights may be required Requirements: Required Skills and Knowledge Communication and Interpersonal Skills: Strong verbal and written communication skills, with the ability to greet visitors, clients, vendors, and colleagues in a friendly and outgoing manner. Ability to proofread documents for accuracy and professionalism. Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, SharePoint) or similar software. Basic understanding of office equipment, including printers, scanners, and phone systems. Clerical and Organizational Skills: Basic understanding of clerical procedures and systems, such as recordkeeping and filing. Ability to type at least 50 words per minute (WPM) with accuracy. Strong organizational and prioritization skills, with the ability to manage multiple tasks efficiently. Problem-Solving and Independence: Ability to work independently with minimal supervision and identify, analyze, and solve problems proactively. Professionalism and Adaptability: Ability to adapt to changing priorities and deadlines while maintaining a high level of professionalism and confidentiality. Ability to work in an office setting; this is not a remote position. Time Commitment: Ability to work full-time, Monday through Friday, with office hours of 8:00 AM to 4:30 PM. Attention to Detail: Strong focus on accuracy and thoroughness in all tasks, including data entry and document preparation. Customer Service Orientation: Demonstrated ability to provide responsive and professional support to clients, vendors, and team members. Desired Qualifications High school diploma or equivalent required; an associate's degree in business administration, Office Management, or a related field is preferred. 2+ years of experience in an administrative support role, preferably in a professional office setting. Previous experience working with clients, vendors, or multiple departments is a plus. Experience using office equipment, including multi-line phone systems, printers, and scanners. Basic understanding of facility management, construction, or related industries is advantageous. Proven ability to manage multiple priorities while meeting deadlines. Strong problem-solving skills and a proactive approach to tasks and challenges. Strong customer service orientation with a collaborative and approachable demeanor. Demonstrated ability to adapt to evolving work environments and responsibilities. Computer Skills Extensive knowledge of database programs, proficient navigation of communication such as basic knowledge of Salesforce and proficient in Microsoft Office applications, Teams, and SharePoint. Why Join AlffCo? At AlffCo, we value leadership, innovation, and attention to detail. As part of our team, you'll have the opportunity to work with a company that cares about its clients and employees, while enjoying the freedom to grow professionally in a dynamic and supportive environment. EEO/AA/Vets/ADA

Executive Administrative Assistant High-Level Support - Fast-Paced - Multi-Executive Environment We're seeking a highly experienced Executive Administrative Assistant to serve as a trusted partner to company ownership in a growing, multi-location organization. This role is ideal for someone who thrives in a fast-paced environment, can juggle competing priorities with ease, and excels at supporting multiple senior leaders simultaneously. You'll be at the center of executive operations-anticipating needs, managing complex schedules, and ensuring leadership stays focused on what matters most. What You'll Do: Provide high-level administrative support to multiple owners/executives Manage complex calendars, scheduling, travel, and meeting logistics Anticipate executive needs and proactively manage shifting priorities Prepare agendas, presentations, reports, and executive communications Serve as a key liaison between executives, leadership teams, and external partners Track action items, deadlines, and follow-ups across multiple initiatives Handle sensitive business and personnel information with absolute discretion Support company-wide projects, leadership meetings, and special events What We're Looking For: 5+ years of experience supporting senior executives or ownership teams Proven ability to multitask, prioritize, and stay organized in a fast-moving environment Experience working with multiple executives and competing demands Exceptional attention to detail and follow-through Strong written and verbal communication skills High emotional intelligence, professionalism, and sound judgment Proficiency in Microsoft Office, Microsoft Teams, and other computer programs Bonus Experience (Nice to Have): Experience in a multi-unit, hospitality, or restaurant organization Background supporting executive teams in growth-oriented businesses Familiarity with coordinating events, meetings, or community initiatives What We Offer: Competitive compensation based on experience Comprehensive benefits package A people-first culture where your work directly supports leadership and growth

Chief of Staff Compensation: $150K base + performance bonus Reports to: Chief Executive Officer Type: Full-time | High-Visibility Role | Strategic Support Sector: Professional Services About The Company This fast-growing, mission-driven company is led by a dynamic CEO who also operates as a public speaker and podcast host. With expansion and media visibility accelerating, the firm is seeking a strategic Executive Assistant to ensure the CEO's time, energy, and communication are focused on what matters most. This is not a traditional support role-it's a high-trust partnership. The Opportunity This role blends traditional executive support with project management, communications, CRM oversight, and media coordination. You'll operate as a right hand to the CEO-handling confidential matters, managing high-stakes schedules, and driving execution across internal and external initiatives. If you've ever served as an Aide-De-Camp or thrived as the operational linchpin in a high-tempo environment, this is your opportunity to shape the inner workings of a growing legal and media platform. What You'll Do CEO & Executive Operations Own and manage the CEO's complex calendar, inbox, and communication workflows Prioritize and triage CEO requests, ensuring critical follow-up and delegation Prepare agendas, materials, and briefings for meetings with leadership, clients, and partners Coordinate all domestic and international travel, itineraries, and expense tracking Handle sensitive information with absolute discretion and professional judgment Public Speaking & Media Support Coordinate speaking engagement logistics: travel, contracts, AV, and post-event wrap-up Track upcoming events, submissions, and deadlines for CEO's speaking appearances Prepare media kits, outlines, slides, and packets in coordination with content teams Manage podcast recording schedules, guest booking, and production timelines Collaborate with marketing and production teams to meet content deadlines Communication, CRM, and Project Management Act as a liaison to internal teams, external vendors, clients, and stakeholders Draft, edit, and send correspondence on behalf of the CEO Maintain CRM data accuracy and build reporting workflows Track projects, deadlines, and commitments-ensuring completion without the CEO needing to follow up Apply a “10-80-10” model for project execution: prep 10%, execute 80%, review 10% You'd Be a Great Fit If You Have: 5-10+ years supporting executive leaders, consulting, or high-visibility roles A Bachelor's degree (MBA or military Aide-De-Camp experience a strong plus) Strong project management skills; PMP certification preferred High digital fluency across email, calendar tools, Microsoft Office, Google Workspace, CRM systems Exceptional writing, judgment, and interpersonal communication skills Experience supporting public speakers, content creators, or media-facing executives A service-minded, proactive, and calm-under-pressure mindset Bonus Points For: Experience managing podcast logistics or media production workflows Confidence navigating high-profile environments with poise Why Join Us Serve as a critical force multiplier to a CEO leading a high-impact, values-driven law firm Work in a mission-centered environment that includes media, public speaking, and podcasting Gain exposure to leadership strategy and long-term firm growth Competitive comp, strong benefits, and potential to evolve into a Chief of Staff role MilSpec Talent is a boutique headhunting firm that helps our clients get connected with top talent in the industry. We work with mid-career, industry-experienced Veterans with 3-15 years of proven success in the private sector. For our contingency recruitment partners, we provide this value with minimal risk.

Part-Time Administrative Assistant Hillcrest Health & Rehab (HHR) Location: Bellevue, NESchedule: Part-Time About the Role Hillcrest Health & Rehab is seeking a Part-Time Administrative Assistant to support day-to-day operations and help keep things running smoothly for our team and residents. This role is ideal for someone who enjoys organization, helping others, and being a steady presence in a fast-paced healthcare environment. What You'll Do Provide administrative and clerical support to leadership and team members Answer phones, greet visitors, and assist with general office needs Support scheduling, data entry, filing, and document management Assist with onboarding paperwork, forms, and basic HR-related tasks Communicate professionally with team members, residents, and families Help maintain an organized, welcoming office environment What We're Looking For Strong organizational and communication skills Comfortable with basic computer systems (email, Word, Excel, EMR exposure a plus) Detail-oriented, dependable, and able to manage multiple priorities Professional, friendly, and team-oriented attitude CNA license Social services, healthcare, or long-term care background Experience working in a skilled nursing or healthcare setting Why Hillcrest Supportive, mission-driven organization Flexible part-time schedule Opportunity to work in a meaningful healthcare environment Team culture that values compassion, respect, and collaboration