Executive administrative assistant jobs in Davenport, IA

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Position Details: Industry Manufacturing Work Location Moline IL 61265 Job Title Administrative Assistant Duration 3 Years (Strong possibility of extension) Job Description: • Manager is seeking an Administrative Assist to support upper level management in Investor Relations. • Responsibilities largely including managing calendars, booking travel, ordering supplies, and various administrative responsibilities. • Experience with booking travel highly desired. Qualifications Job Requirements: • Ability to independently perform a full range of Administrative Support duties of moderate to highly confidential in nature and complete tasks with minimal supervision is required. • At least 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in MS suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access). • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Positive attitude, willingness to positively accept and incorporate change, knowledge in file management and organization software tools would be beneficial, database and data management skills, and data analysis skills would be a plus. • 2 or 4 year degree is highly preferred. • Successful candidates will be resourceful and attentive to detail. Additional Information If interested, please contact: Monaliza Santiago ************

Recognized as a "Best Midwestern College" by the Princeton Review. Western Illinois University, accredited by the Higher Learning Commission, serves nearly 6,300 students at its traditional, residential campus in Macomb, IL and its metropolitan, non-residential branch campus in Moline, IL. Job Description: RESPONSIBILITIES: Functioning under administrative direction, employees in this classification coordinate and manage the business/financial operations of Facilities Management (FM). A Facilities Business Associate II typically: * Oversees the fiscal management of business operations for Facilities Management * Participates in the development and implementation of unit/departmental programs, objectives and long-range planning. * Provides comprehensive reports and detailed analysis for administrative use. * Provides direct supervision for Transportation Services, Storeroom/ Central Receiving and Vending departments. * Administers FM's computerized maintenance management system (CMMS), including report generation, time reporting, inventory, user accounts, etc. * Acts as Fiscal Agent on behalf of the Director. * Represents the unit on various internal/external committees as required of the position. WORK LOCATION: Macomb campus APPOINTMENT: As soon as possible MONTHLY WAGE: $4,206 - $4,626 (anticipated starting salary $4,206) Western Illinois University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Services (CMS). These benefits include: Health Insurance plans, (HMO's, OAP's, QCHP, and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long-Term Disability (LTD), Flex Spending Accounts (HAS, MCAP, and DCAP), 403(b) Supplemental Retirement Plans and 457(b) Deferred Compensation Plans. Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois. Other benefits available to eligible employees include: paid time-off, Employee Assistance Program, Tuition Waiver programs, and discounts to the local YMCA. For a full list of benefits as a WIU employee, please visit our Benefits Homepage: ************************************************** For questions on benefits, or eligibility, contact our benefits team at ******************* or by calling ************. Requirements: * Bachelor's degree in business administration, management or a field related to the position with continued related professional education. * A total of three (3) years of work experience including: A. Professional level accounting, managerial and/or business experience, two years of which were at an administrative level. B. Experience with computerized maintenance management systems (CMMS) NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience. For a degree to be considered, it must be conferred from a regionally accredited degree-granting institution of higher education (or equivalent from an international accrediting body). The degree must be conferred at the time of application. Additional Information: About WIU Since 1899, Western Illinois University has provided outstanding educational opportunities to individuals in west central Illinois and well beyond our region and state. WIU's traditional residential campus in Macomb, Illinois, is the educational, cultural and athletic center of the region, while the WIU-Quad Cities non-residential branch campus in Moline, Illinois, is the only public university in the immediate Quad Cities region. WIU-Macomb, IL: Western's traditional, residential main campus offers a comprehensive slate of undergraduate and graduate programs, including a doctorate in education, and post-baccalaureate certificates. A diverse community in west central Illinois, Macomb features a unique blend of agriculture, industry, service, retail, education, and culture. Macomb serves as the county seat, with connections across the state with Amtrak providing twice-daily service from Macomb to Chicago (and point in between). Macomb is located approximately 75 miles from the Quad Cities International Airport (Moline, IL) and 70 miles from the Greater Peoria Regional Airport (Peoria, IL). WIU-Quad Cities: Located on the banks of the Mississippi River in Moline, Illinois, the WIU-Quad Cities campus is the only public four-year regional university that serves the Quad Cities region. Designed as a metropolitan commuter campus, WIU-Quad Cities offers select undergraduate, graduate, and doctoral programs. Moline is located just 80 miles north of the Macomb campus and is centered within a diverse, bi-state community of 383,000 that offers a broad range of cultural, social, and entertainment amenities and experiences, as well as varied businesses and industries. Academics More than 61 undergraduate degree programs, 41 graduate programs, two doctoral programs and 16 post-baccalaureate certificate programs prepare students for a successful career after graduation. Student Resources More than 200 student organizations at Western provide social, academic, recreation, athletics, service, academic, and many other opportunities for students to grow and learn, develop leadership skills, and much more. Numerous concerts, lectures, films, dance performances, cultural events and more are presented and performed each year, along with numerous major theatrical and dance productions and studio shows, and a variety of service-oriented projects and activities. WIU Intercollegiate Athletics The University's athletics program, based on the Macomb campus, sponsors 17 NCAA Division I intercollegiate men's and women's varsity sports. All varsity sports compete at the Division I level through The Ohio Valley Conference. Application Instructions: Complete an Employment Application online by clicking APPLY NOW or by navigating to the WIU Employment page. Upload and submit supplemental application materials, including copies of official academic transcript(s) and a current resume, within the applicant portal. Note In order to upload Individual documents must be under 2 MB in size. Western Illinois University endeavors to provide a safe environment for its employees and students and requires candidates to submit to a background investigation upon offer of employment. Employment is contingent upon compliance with University policies and procedures relating to the receipt and evaluation of information contained in the background investigation. Western Illinois University is an Affirmative Action and Equal Opportunity employer. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including, but not limited to, minorities, veterans, women and individuals with disabilities. WIU has a non-discrimination policy that includes discrimination based on an individual's membership in the following classes: sex, race, color, sexual orientation, gender identity, gender expression, religion, age, marital status, national origin, disability, genetic information, veteran status, and any other classes protected by state or federal law. For assistance with the online application system contact the Office of Human Resources at ************** or via email at ******************.

Are you a detail-driven professional? Do you enjoy being the go-to person who keeps everything running smoothly? Join MWA Financial Services, Inc. (MWAFS), a registered broker/dealer, investment adviser and wholly-owned subsidiary of Modern Woodmen of America, as a Financial Services Administrative Assistant to support our President and the key departments of MWAFS Marketing, Compliance, Licensing, Accounting, and Operations with high-impact administrative and clerical support. This is more than a desk job, it's a chance to be at the heart of a dynamic financial services team, where your organizational skills and proactive mindset will make a real difference. Modern Woodmen of America is one of the nation's largest fraternal benefit societies, with over $18 billion assets. Fraternals are unique membership organizations that pair the “member-owned” characteristic of a mutual insurance company with the “social mission” characteristic of a service organization. They unite individuals with common bonds, provide a variety of life insurance and investment products, and form one of the nation's most effective volunteer networks. Responsibilities: Be the welcoming face and voice of MWA Financial Services, Inc. Greet guests, handle calls, and help resolve inquiries. Coordinate quarterly board and broker-dealer meetings, including reports, presentations, invites, and virtual logistics. Create stunning, professional presentations that tell a compelling story. Manage incoming communications (mail, email, and faxes) with precision. Support leadership with reports, agendas, correspondence, and more. Handle expense reports, travel reimbursements, and corporate credit card transactions. Order and ship supplies for field representatives and maintain office inventory. Maintain corporate files and ensure licensing records are up to date. Arrange travel and accommodation for executives and management. Oversee insurance licensing for the firm and President, including renewals and continuing education. What we need: Associate's degree and 3+ years of related experience in an administrative role. Designations: LOMA level I. Working towards FLMI. Mastery of Microsoft Office, especially Outlook, Word, Excel, and PowerPoint. Ability to juggle multiple priorities with speed and grace. A curious mind and a flexible attitude toward change. Impeccable attention to detail and time management. Discretion and professionalism in handling sensitive information. Strong collaboration skills and a customer-first mindset. Excellent written and verbal communication skills. What we offer: Pay: The hourly pay for this position is $23.75. The specific rate will depend on the successful candidate's qualifications and prior experience. Work Arrangements: This is a full-time, office focused position: 37.5 hours per week (7.5 hours per day), Monday- Friday, with flexible start time between 7 a.m.-9 a.m. Office focused positions work on-site due to the nature of the work and have limited remote days. Stability: Modern Woodmen has been Modern Since 1883 and exists for our members. We make long-term decisions that provide stability for our employees, financial representatives, and members. Respect for personal time: We offer vacation, sick leave and 11 paid holidays. We value your time outside of work and offer careers that blend work and life well. Professional growth: Benefit from our commitment to employee development which includes educational offerings to enhance your knowledge of our industry. Great culture: We build strong working relationships across our organization through collaborative work and volunteer opportunities. A beautiful office: Enjoy a beautiful view! Our home office, located in downtown Rock Island, IL, has a lovely plaza overlooking the Mississippi River. On-site Café: Our employees can purchase a variety of breakfast, lunch, and beverage options at Café 1883. A thriving local community: Not from the Quad Cities and hesitant to consider relocation? Give it some thought. The Quad Cities offers an idyllic Midwestern lifestyle along the mighty Mississippi and consistently ranks at the top of the list for quality of life and cost of living. It is home to more than our share of artists, festivals, and fun in every season. Exceptional benefits: Our comprehensive benefits package is designed to support your health and financial well-being. Benefits include: Company-paid retirement plan Matching 401(k) plan Employee Impact Bonus Medical, Dental and Prescription Drug Insurance. We pay 100% of employees' health insurance premiums and 50% of employee dependents' premiums. Group term life insurance. Long-term and short-term disability. Voluntary benefits: vision, flexible savings accounts (FSA), accident insurance Modern Woodmen is an equal opportunity employer. Modern Woodmen is committed to providing a respectful environment where each person's diverse opinions, attitudes, attributes, and feelings are respected.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Will be sorting and processing pick ticket stubs, performing data entry and serve as backup for BOL clerks tasks. Could be working at driver window or bursting tickets and distributing work or equipment. Will train as backup to cover all duties of position in the department, including BOL, customs document creation, handling will-call window and responding to requests from warehouse supervisors and other areas within the organization. Will be working mostly in the office but will have to travel out into the warehouse to deliver work or resolve issues. Acts as customer service for warehouse workers, manages 13 printers w/sense of urgency, able to quickly navigate multiple computer systems to investigate and resolve issues. Will be working in Excel occasionally, but majority of work will be in Client's mainframe/menu driven systems, DNS (Dealer Network System) and WCS. Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

Job Details Entry Davenport, IA Part Time High School Admin - ClericalDescription We're seeking an Administrative Assistant to support our evening IOP Program. This is a part-time, evening position on Monday, Wednesday and Thursday from 4:30pm-8:30pm. The Administrative Assistant assists the Executive Director and Office Coordinator with day-to-day operations of a specialized Intensive Outpatient and Partial Hospitalization behavioral healthcare practice. The Administrative Assistant is primarily responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, admission and intake and other daily tasks. Relationships and Contacts Within the organization: Initiates and maintains frequent and close working relationships with local and regional team members throughout the organization. Outside the organization : Initiates and maintains strong professional relationships with clients, families, clinical providers, referral partners and vendors, as needed. Position Responsibilities Essential Responsibilities Works closely with designated Office Coordinator to ensure all local business office activity adheres to current policy and protocol. Greets clients and visitors in a warm and welcoming manner. Performs basic administrative front desk functions. Collects payments and completes required documentation, as needed. Communicates with leadership team members and/or others regarding day-to-day situations requiring management involvement. Conducts all medical records activities of the outpatient center in a manner consistent with both clinical needs and other documentation requirements. Conducts intakes for the purpose of opening client's medical record and provides new client orientation. Tracks and maintains a variety of reports in a timely, highly accurate manner. Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. Additional Responsibilities Serves as backup to the Admissions Coordinator for inquiries directed to the facility. Communicates new admissions information with team members, as needed. Attends and participates in trainings and scheduled meetings, as needed. Performs other duties as assigned. Qualifications Experience and Education Position requires a high school diploma or equivalent, bachelor's degree in social work or a related field preferred and a minimum of two years of administrative experience in a behavioral health setting such as a hospital, outpatient clinic, or related service provider. Experience working with physicians and therapists is desirable. Must have knowledge of behavioral health terminology. Physical Requirements While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl, taste, or smell. Ability to move 25 pounds Skill Competencies Demonstrates knowledge and adherence to HIPAA guidelines related to security and documentation. Demonstrates a high level of customer service orientation. Demonstrates a high level of attention to detail and accuracy. Demonstrates the ability to navigate client relationship management software. Demonstrates comfort with computer software applications including Outlook, Word, and use of standard office equipment. Performs duties independently, responsibly and with a high level of integrity. Demonstrates alignment with company core values and treatment philosophy. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Serve as Receptionist for Administrative Building. Receive and distribute incoming mail from U.S. Postal Service and process outgoing mail. Maintain postage machine and refill the meter as needed. Receive and distribute incoming packages from private delivery companies. Monitor administrative fax, distributing information appropriately. Order office supplies and printed materials as requested. Receive packing slips and invoices for supplies and match to orders. Schedule meeting rooms and order food. Enter doctor meetings in NextGen system. Prepare and distribute doctor weekly schedule. Assist Marketing Director with inventory, assembly and distribution of marketing brochures and materials. Type, copy, and distribute other information as directed by Doctors or Management Team members. Record and keep logs of certified letters being sent to dismissed patients per the Compliance Coordinator. Collect used toner cartridges and determine shipping destination. Maintain P-card account. Prepare new employee information packets per Human Resource Director. Maintain a record of employee vehicle insurance cards and send request for insurance cards to employees when card expire. Issue employee nametags as requested. Create, laminate and issue employee vision insurance cards. Order flowers for hospitalizations, babies, funerals, etc. per request of Management Team members. Assist shareholders as requested in completing administrative tasks. Handles confidential reports, letters, memos pertaining to administrative/clinical/corporate matters. Create templates and layouts for clinical, administrative and optical forms as needed. Create letters for discharged patients per CCO and CAO. Post notifications when offices are closed, etc. Assist with the ordering and distributing of ESA t-shirts per the Marketing Director. Other duties as asigned QUALIFICATIONS: High School Diploma required Associates or Bachelors in business Administration preferred Proficient in all MS applications including Adobe Capability to handle multiple tasks simultaneously Ability to work well with physicians and all staff members Excellent phone etiquette and multi-line phone operations Excellent customer service skills for internal and external customers Strict confidentiality maintenance at all times Excellent verbal, written, and interpersonal communication skills able to work independently Office hours 7:30am-4:30pm Monday-Thursday 7:30am-12:00pm Friday We offer a full benefits package: Medical, Dental, Vision, 401K, Life, LTD and Supplemental Polices

Are you a dynamic, organized, and compassionate professional ready to make a difference? Scott County Catholic Schools is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our vibrant school community at St. Joan of Arc Catholic School. About the Role As the Administrative Assistant, you'll be the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment. Key Responsibilities Frontline Communication: Greet and assist parents, students, staff, and community members with professionalism. Office Operations: Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks. Attendance & Records: Manage student attendance, maintain accurate records in PowerSchool, and track student entry and exit throughout the day. Health & Safety: Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits. Event & Facility Coordination: Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date. Volunteer & Compliance Oversight: Ensure volunteers meet training and background check requirements, maintain records in the CMG Connect Portal, and work with the Diocese for audit compliance. State & Diocesan Reporting: Support state, NCEA, and diocesan data entry and reporting needs. Additional Support: Help with student enrollment, registration, tuition grant programs, and serve as a liaison with companies and other partners. What We're Looking For High School Diploma or GED required Experience with Microsoft Office Suite Basic first aid skills and willingness to provide care as needed Strong communication, organizational, and multitasking abilities Professional demeanor and the ability to work with a diverse range of people Attention to detail and a knack for problem-solving Ability to handle confidential information with discretion Work Environment & Physical Requirements Primarily office-based in a well-ventilated, temperature-controlled environment Moderate noise level typical of a busy school Some physical activity: walking, lifting (up to 10 lbs. frequently, 25 lbs. occasionally), standing, bending, and sitting Potential for both indoor and outdoor work, in varying weather conditions

The Iowa Department of Health & Human Services (HHS), Community Access and Eligibility Division, is seeking an Administrative Support Assistant 1 to perform clerical support duties in the Scott County office. This is a full-time opportunity, Monday - Friday with work hours being from 8:00 AM - 4:30 PM. New hires will start at the base salary of $15.92 hourly, $1,273.60 biweekly, $33,113.60 annually. Core Essential Functions * Process incoming and outgoing mail, documents, and emails. Processing includes scanning, indexing, uploading both paper and electronic mail. * Copy, collate, scan, upload, and distribute documents for workers. * Input information into various computer applications. * Answer general questions and route calls coming in on multiple phone lines in a timely, professional, and courteous manner. * Provide reception coverage, respond to questions, route customers in a professional and courteous manner. This may include coverage in other county offices. * File administrative materials, correspondence and reports. * Attend staff meetings and training sessions. * Perform back-up responsibilities for all clerical staff or as assigned. This position requires a high level of initiative, effort, and commitment toward completing assignments efficiently with the ability to: * Interact with employees and customers in a manner that is consistent with quality customer service delivery. * Comprehend and adhere to confidentiality and security provisions. * Prioritize tasks and time to meet established performance goals and critical deadlines. * Work productively in a team environment. * Navigate efficiently in a Windows environment and utilize Word, Excel and Outlook and other personal computer programs as necessary. * Maintain high attendance and report to work on time. * Use critical thinking skills, prioritize work, and work under pressure. * Use independent judgement to make sound decisions, demonstrate integrity and confidentiality and a strong work ethic. * Travel occasionally when it is necessary to cover absences/vacancies in other offices. Benefits Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth: * Health, Dental, and Vision Coverage: Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage! * Paid Time Off: Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year). * Retirement Plans: Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month). * Flexible Spending Accounts: Take advantage of flexible spending accounts for medical and dependent care expenses. * Insurance Coverage: Benefit from life insurance and free long-term disability insurance for added peace of mind. * Employee Assistance Program: Access resources and support through our Employee Assistance Program for personal and professional challenges. * Employee Discount Programs: Enjoy discounts on a variety of goods and services through our employee discount programs. For additional information on benefits click here. Click here to see how we compare with other employers or offers by using our Total Compensation Calculator. Background Checks Applicants will be required to complete a background check to be considered for this position. The State of Iowa is an EEO/AA Employer HHS values those with "lived experience" and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired - Relay Iowa ************** TDD). E-Verify and Right to Work The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit ***************** No specific education or work experience required. For more information click on this link to view the job description Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.

Job Description Part Time Bus Garage Administrative Assistant/Driver Maquoketa CSD Qualifications: Minimum High School Diploma; post-secondary training preferred Strong verbal and written communication skills Ability to work independently and collaboratively within a team Professional and friendly attitude when interacting with students, parents, staff, visitors, and transportation personnel High ethical standards and ability to maintain confidentiality Willingness to learn and assist where needed Familiarity with office technology, especially the Google Docs and Sheets Basic knowledge of school bus safety and student supervision procedures Ability to manage multiple tasks and maintain accurate records General office machine operation and troubleshooting skills Willingness to obtain necessary certifications as required Key Responsibilities: Communicate regularly and effectively with bus drivers Pull and review bus video footage as needed Contact parents regarding transportation concerns or updates Track, compile, and maintain transportation data and records Assist the Transportation Director with daily operations and administrative tasks Serve as liaison to building principals regarding transportation matters Perform other duties as assigned Preferences Preference will be given to candidates with a chauffeur license and/or CDL and willingness to sub bus drive Hours Approximately 6.5-7 hours Monday through Thursday Specific hours to be determined based on candidates skills Compensation: Based on our support staff settlement conditions: Special Education/Clerical paraeducator wage schedule. Apply online at: ************************ Postion open until filled. EEO/AA

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Qualifications Candidate Responsibilities Duties: Responds to standard inquiries from internal and external customers. Refers complex requests to appropriate staff members. Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. Prepares and maintains documentation of department processes. Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures. Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers. Files documents in accordance with defined procedures for on-site storage as well as long-term archiving. Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures. This position requires administrative responsibilities for an office group of 40 people. Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers. Candidate must have strong skills in MS Office Suite, previous administrative experience desired. SAP is highly desired. Experience can replace degree. 1st shift position, flexible schedule during day time hours. Additional Information If interested, feel free to contact me: Trixie Gular, Technical Recruiter Email: ***************************** phone: ************

Financial Administrative Assistant - Geneseo, IL Full-time | Mon-Fri | Contract-to-hire | Onsite Local, stable firm - Meaningful work - Supportive team Are you organized, good with numbers, and looking for a role where your work truly makes an impact? A respected, long-standing firm in Geneseo is looking for a Financial Administrative Assistant to support families through important life transitions. This is a great fit for someone with experience in banking, accounting, billing, mortgage processing, insurance, or any detail-heavy administrative role. If you enjoy steady work, clear processes, and a friendly, close-knit office, this could be the perfect next step. ➡️ Interested? Apply today or call Erin, Christin, or Lydia at (563) 359-3995. What You'll Do + Organize financial and asset information to help create estate inventories + Verify and document account values; maintain accurate spreadsheets + Communicate with clients, executors, and banks to gather details and documents + Prepare simple legal forms and court filings used to transfer assets + Assist with estate accountings, expenses, and beneficiary distributions + Track follow-ups with banks and third parties to keep the process moving Why This Role Is Worth Considering + Stable, family-friendly work environment with a team that values accuracy and integrity + Predictable Mon-Fri hours-no evenings or weekends + Full training provided-build a specialized skill set in trust & estate work + Small-town commute-work close to home in the Geneseo community + Contract-to-hire opportunity with long-term growth potential Why Work With Robert Half When you partner with Robert Half, you gain advocates who present your background directly to the hiring team and support you throughout your assignment. We help you find a role that fits both your skills and your life. Requirements What Makes You a Great Fit + Experience in banking, bookkeeping, accounting, billing, insurance, or other detail-oriented admin work + Strong Excel and comfortable working with numbers + Highly organized, accurate, and steady under frequent interruptions + Professional, empathetic, and able to speak clearly with clients and families + Trustworthy-confidential information is a major part of this role Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Will be sorting and processing pick ticket stubs, performing data entry and serve as backup for BOL clerks tasks. Could be working at driver window or bursting tickets and distributing work or equipment. Will train as backup to cover all duties of position in the department, including BOL, customs document creation, handling will-call window and responding to requests from warehouse supervisors and other areas within the organization. Will be working mostly in the office but will have to travel out into the warehouse to deliver work or resolve issues. Acts as customer service for warehouse workers, manages 13 printers w/sense of urgency, able to quickly navigate multiple computer systems to investigate and resolve issues. Will be working in Excel occasionally, but majority of work will be in Client's mainframe/menu driven systems, DNS (Dealer Network System) and WCS. Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. JOB DESCRIPTION Duties may include, but are not limited to: • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). • Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. • Distributes information as appropriate to department members or internal/external customers. • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution. • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf. EDUCATION/EXPERIENCE: • 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in Microsoft suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access) • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Experience with booking travel highly desired. • Database administration a plus • High School diploma/equivalent is required. 2-4yr degree in business, communications or journalism TERMS OF ASSIGNMENT: • Long-term, 3+ year contract: Tentative start date is June 2017- May 2020. Extensions based on candidate performance and client's business needs. • Full-time, 1st shift Qualifications 1. Strong Microsoft Office Suite including Excel , PowerPoint, Word, Access, Outlook , SharePoint 2. Ability to book travel 3.high level of professionalism Additional Information $15.77 per hour

Are you a detail-oriented professional who enjoys working with numbers and helping others during important life transitions? A well-established local law firm is seeking a Trust Administration Assistant to join their close-knit team. This is a great opportunity for someone who values independence, accuracy, and a supportive, family-friendly work environment. Apply today or give us a call at (563) 359-3995! Erin, Christin, and Lydia are great points of contact. Details: Position: Trust Administration Assistant Schedule: Mon-Fri Location: Onsite - Geneseo, IL Duration: Contract-to-hire Responsibilities: - Gather financial and asset information from clients and financial institutions to compile estate inventories - Confirm and document account values as of the date of death; input and maintain detailed spreadsheets - Communicate with clients, executors, and banks to collect required documentation and clarify details - Prepare court and legal documents related to transferring assets - Assist in creating distribution spreadsheets and estate accountings-calculate total assets, expenses, and beneficiary distributions - Follow up with third parties as needed to obtain required information Why Robert Half: When you work through Robert Half, you gain a partner dedicated to helping you find a role that fits your goals, skills, and lifestyle. We advocate for you every step of the way-from presenting your background to the hiring team to supporting you throughout your assignment. Let Robert Half help you take the next step in your career with a position that values both your professional strengths and personal balance. Requirements What We're Looking For: - Background in accounting, bookkeeping, or financial administration preferred - Proficient in Excel and numerical data entry - Excellent organizational skills and ability to manage multiple tasks and interruptions - Strong attention to detail-accuracy is essential for estate and tax filings - Empathy and professionalism when communicating with clients and families - High level of discretion and confidentiality Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Job Duties and Responsibilities • Verify information/Data Entry • Ability to physically file content and files within online databases • Ability to edit & create SharePoint files • Ability to organize and set-up meetings Experience with SAP and C-Project a PLUS Skills and Education • SharePoint, PowerPoint, Outlook, Word, One Note and Excel Experience • Must have high level of attention to detail and strong communication skills • High school diploma/equivalent required Term of Assignment • 1st Shift Position 8a-5p • 1 year assignment April 2017-April 2018 Qualifications 1. Strong Microsoft Office Suite including Excel, PowerPoint, Word, SharePoint, OneNote 2. Excellent written and verbal communication skills 3. Strong Administrative assistant experience Additional Information $14/Hr

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Job Duties and Responsibilities • Verify information/Data Entry • Ability to physically file content and files within online databases • Ability to edit & create SharePoint files • Ability to organize and set-up meetings Experience with SAP and C-Project a PLUS Skills and Education • SharePoint, PowerPoint, Outlook, Word, One Note and Excel Experience • Must have high level of attention to detail and strong communication skills • High school diploma/equivalent required Term of Assignment • 1st Shift Position 8a-5p • 1 year assignment April 2017-April 2018 Qualifications 1. Strong Microsoft Office Suite including Excel, PowerPoint, Word, SharePoint, OneNote 2. Excellent written and verbal communication skills 3. Strong Administrative assistant experience Additional Information $14/Hr

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Administrative Assistant II Kelly Services is currently recruiting for an Administrative Assistant II. This opportunity is with one of the world's leading equipment and manufacturing companies, at its location in Moline, Illinois. This assignment is paying $13.90 per hour and tentatively starts February 2017. It is a Part time Long Term Role Essential Duties: Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Responsibilities include but are not limited to: • Open/Close facility and Provide work direction to tour guide staff. • Receives and schedules tour requests through Guest Services, phone calls, and email. • Respond to email inquiries received through John Deere Pavilion inbox. • Provide guided tours as needed. • Ongoing training and development. •• Must be proficient with Microsoft Office (Word, Excel, Outlook). • Draft and type standard letters and memoranda from specific instructions and prepare documents for distribution. • Maintain and update established web sites with the assistance of basic web publishing software applications. • Schedule meetings, coordinate travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Qualifications TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Administrative Assistant II Kelly Services is currently recruiting for an Administrative Assistant II. This opportunity is with one of the world's leading equipment and manufacturing companies, at its location in Moline, Illinois. This assignment is paying $13.90 per hour and tentatively starts February 2017. It is a Part time Long Term Role Essential Duties: Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Responsibilities include but are not limited to: • Open/Close facility and Provide work direction to tour guide staff. • Receives and schedules tour requests through Guest Services, phone calls, and email. • Respond to email inquiries received through John Deere Pavilion inbox. • Provide guided tours as needed. • Ongoing training and development. •• Must be proficient with Microsoft Office (Word, Excel, Outlook). • Draft and type standard letters and memoranda from specific instructions and prepare documents for distribution. • Maintain and update established web sites with the assistance of basic web publishing software applications. • Schedule meetings, coordinate travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Qualifications TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!