Executive administrative assistant jobs in Davenport, IA

Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company! Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We're on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward. As an integral member of our team, you'll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office-join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You'll Love It Here: + Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results. + Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. + Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees. + Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes. Responsibilities: In this role, you'll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include: + Proactively managing the President's calendar, meetings, travel, and events. + Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks. + Drafting, editing, and sending professional communications on behalf of the President. + Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries. + Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics. + Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies. Requirements What We're Looking For: We're looking for someone who's ahead of the game, notices the details, and thrives in a fast-paced environment. Our ideal candidate is: + Experienced: 3+ years in a senior-level administrative support role, preferably for an executive. + Tech-Savvy: Comfortable with Google and Microsoft and willing to learn emerging tools like AI assistants and automation systems. + Organized and Proactive: You excel at managing schedules, following through on tasks, and solving problems before they arise. + Relationship-Oriented: You're warm, professional, and confident in every interaction, building rapport across all levels of the organization. + Discreet and Trustworthy: Handle sensitive information with emotional intelligence and confidentiality. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Position Details: Industry Manufacturing Work Location Moline IL 61265 Job Title Administrative Assistant Duration 3 Years (Strong possibility of extension) Job Description: • Manager is seeking an Administrative Assist to support upper level management in Investor Relations. • Responsibilities largely including managing calendars, booking travel, ordering supplies, and various administrative responsibilities. • Experience with booking travel highly desired. Qualifications Job Requirements: • Ability to independently perform a full range of Administrative Support duties of moderate to highly confidential in nature and complete tasks with minimal supervision is required. • At least 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in MS suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access). • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Positive attitude, willingness to positively accept and incorporate change, knowledge in file management and organization software tools would be beneficial, database and data management skills, and data analysis skills would be a plus. • 2 or 4 year degree is highly preferred. • Successful candidates will be resourceful and attentive to detail. Additional Information If interested, please contact: Monaliza Santiago ************

Position Title Executive Assistant Job Category Job Type Support Staff, Hourly Supervisor's Title Foundation Director and Assistant to the President Location Clinton Community College (20) Job Description Keeps accurate accounting of all financial transactions for the Foundation and Alumni Association. Performs a variety of skilled secretarial duties including gift processing, providing donor and financial reports, coordinating scholarship awarding and record keeping tasks. This individual must be able to work independently, solve problems and work effectively with internal and external constituencies. Required Qualifications Associate's degree required. Minimally 2 years of administrative assistant experience with proven increasing levels of responsibility. Technology proficiency using various software applications, including Microsoft Office Suite Applications. Knowledge of accounting and technology is necessary. Accurate record keeping, detail oriented and interpersonal skills are required. Preferred Qualifications An associate degree in administrative secretarial is desirable. Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, video conferencing and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. Salary $22.79 - $27.93/HR Typical Duties and Responsibilities 1. Processes foundation donations - prepares forms, maintains appropriate files, and sends thank-you letters. 2. Prepares "request to pay" forms for the Foundation and Alumni Association. 3. Works with bank trust department to reconcile foundation general ledger accounts monthly. Maintains up-to-date and accurate reports for annual audit. 4. Processes Alumni Association's income and sends alumni billings. 5. Use and manage general office equipment, such as computers, printers, scanners, and video conferencing. Utilizes Bloomerang software for donor identification, gift clubs, foundation accounts, mailing lists, billings, and alumni records. Maintain databases, electronic filing systems 6. Coordination of meetings. May include preparing materials for meetings, coordinating lunch/dinner menus with caterers and confirming attendance with board members. 7. Performs general and skilled administrative support for the Assistant to the President/Executive Director including the areas of foundation, alumni, and general college. 8. Prepare mailings, invitations, brochures, thank you letters and correspondence for fundraisers and special events. 9. Assists in the preparation of scholarship awarding and publicity. Monitors student records for compliance of scholarship guidelines 10. Utilizes Colleague UI system to monitor student records for scholarship awards and imputing of scholarship information. 11. Prepares requisitions and monitors development budgets including Institutional Development, Staff Development and Bickelhaupt Arboretum. 12. Performs tasks associated with Staff Development and Educational Grants such as processing requests, coordinating of meetings and preparation of required forms. 13. Maintains and oversees office supplies. 14. Assists President's/Dean's Office and provides support across departments as needed. 15. Processes bills of groups utilizing Sharar Foundation such as B-rrry Scurry Race. 17. Serves on college committees as assigned. 18. Is committed to providing quality service that meets or exceeds the expectations of internal and external customers. 19. Works with Continuing Education staff and the Associate Director of Bickelhaupt Arboretum to coordinate and assist Continuing Education events at CCC. 20. Performs other duties as assigned. EICC Non-Discrimination Statement It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, ************, *************** or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: ************. FAX: ************; TDD: ************ or Email: ***************** Posting Detail Information Posting Number S178P Number of Vacancies 1 Open Date 12/08/2025 Close Date Open Until Filled No Special Instructions Summary

The Branch Operations Assistant addresses all customer and branch inquiries under the direction of the Branch Supervisor and assigned Branch Manager including all clerical duties needed in the office, performing various yard functions, including Loader Operation, to ensure that all key information is recorded on incoming vehicles and assist with upkeep and maintenance of these vehicles throughout the sale process. Responsibilities Provide various customer support services through mail, telephone, and direct personal contact. Process orders and assignments and enter data into the computer system. Reference pricing and delivery information. Respond to customer questions, complaints, and requests. Perform word processing assignments, filing, and related clerical duties. Process all necessary paperwork for auction day, securing necessary approvals. Follow well-established procedures and under the close direction of the supervisor. Open to learning automobile titling. Assist with other office functions as needed. Vehicle check-in by recording and filing information on vehicles being assigned to the facility. Detail (thoroughly clean) vehicles to improve their appearance to enhance their value at auction. Safely operate passenger vehicles to move the vehicles around the facility and store them in the appropriate locations at the branch. Assist visitors by providing appropriate guidance and/or directing them to the appropriate person for additional assistance. Experienced loader operation. Able and willing to report all violations of company policy to a supervisor or manager, immediately. Subject matter expert for Yard Attendants, Loader Operators, and Customer Service Representatives Other duties as assigned per business needs. Qualifications Strong leadership skills. Superior time management skills. Ability to work independently. Strong proficiency in problem resolution. Excellent professional communication skills to interact effectively with customers & towers - both verbal and written. Willing to learn how to operate a forklift (Within 90 days of starting position). General mechanical knowledge of makes and models of vehicles required. Experience in the equipment rental or construction industry and/or related field preferred. Basic automotive repair skills preferred. Previous forklift operating experience. Strong Microsoft Office skills are required with above-average proficiency in Excel and PowerPoint Must remain alert to potential hazards associated with heavy equipment and other vehicles operated in their work area. This position involves outdoor work in all types of weather.

Full Time, Staff Assistant Day Shift, $24/hour Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at East Moline Correctional Center in East Moline, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access.

Performs a variety of duties related to the delivery of Continuing Education classes. Data entry of courses and classes, program support for CE Professional Staff, maintains records and files, prepares reports, and other clerical tasks. This position is in-person at the Blong Tech Center, Davenport, IA Benefits package Starting annual PTO : 84 hrs vacation, 112 hrs sick and 16 hrs personal time (prorated if starting mid-year) 11 Paid Holidays off, Summer additional time off with 36 hour work week Retirement plan ( TIAA or IPERS (pension)) with 9.44% employer contribution Early retirement option after 10 years of service and age requirement - starting at 50% of salary paid in 1st yr of retirement EICC Tuition reimbursement for employees and their dependents State employee discounts for phone, hotels, museums, etc. Employer paid & voluntary Life insurance Employer paid Long Term Disability insurance YMCA membership discount as low as $7/month for single plans Employee Assistance Program Medical, Dental, and Vision coverage Additional retirement options Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. Required Qualifications Associate's degree required Two years successful related job experience. Demonstrated ability to organize data, work independently and meet deadlines, and work accurately under pressure. Ability to communicate and relate well with faculty, administrators, students and the public is critical. Must possess computer proficiency using various software applications, including Microsoft Office Suite Applications. Experience with Enrollment Management Software systems helpful.

This paid internship offers flexible hours and a great opportunity to gain hands-on experience in a progressive public sector organization. Interns will gain a further understanding of organizational policies and practices. Candidate must be able to work variable hours per week. During your tenure at the City of Davenport, you will have the opportunity to develop transferable skills, including problem-solving, customer service, effective communication, teamwork, leadership, attention to detail, time management, personal empowerment, self-confidence, and responsibility. This position will be open until filled. * Coordinating and preparing the bi-annual community survey. * Assisting with summer events coordination and implementation. * Drafting and preparing communications content. * Researching and preparing memorandums as assigned. * Assist the City Administrator, Department Directors, and Managers with daily office operations. * Assist in the development of potential and current programs. * May participate in departmental meetings and agendas. * Assist staff in other related special projects. Masters student in Public Administration, Business, Communications, Public Policy, or a related field of study. Must pass a background check as prescribed by the City of Davenport. * Desire to learn and apply education. * Must have critical thinking, writing, and organizational skills. * Ability to make presentations to large groups. * Skills and experience with Microsoft Word, Excel, and PowerPoint are highly desirable. * Must also be independent and self-reliant, a motivated individual with attention to detail and timeliness.

We are currently seeking a dedicated and proactive individual to join our team as an Administrative Support. If you are dynamic and passionate about providing exceptional service and resolving customer and sales inquiries, we invite you to apply. You will play an integral role in ensuring the prompt and efficient handling of customer orders, inquiries, and concerns. Your strong communication skills and ability to deliver outstanding service will contribute to our continued success in serving our valued customers and sales team. Responsibilities + Provide exceptional administrative support to the team. + Handle customer orders, inquiries, and concerns promptly and efficiently. + Collaborate with the sales team to resolve customer inquiries. + Utilise communication skills to deliver outstanding service. Essential Skills + Administrative support experience + Customer service experience + Proficiency in Microsoft Outlook + Ability to support sales team Additional Skills & Qualifications + 2+ years of administrative or customer service experience + Bi-lingual in Spanish for one of the openings + 1+ year of experience working with Excel + Excellent verbal and written communication skills Why Work Here? Join a company that, despite having 500 employees, maintains a small family business feel with outings and team events. This position offers a great opportunity to learn the business and advance internally with growth into new roles. Enjoy competitive wages, paid time off, and holidays. Benefit from health, dental, and vision insurance plans, as well as short-term and long-term disability insurance. The company also offers life insurance, a holiday pay plan, a 401K plan with company match, and an employee merchandise discount. Work Environment Join a team of 10-12 people, including the team lead and manager, who work in their own designated area. The work environment is collaborative and supportive, providing a conducive space for professional growth. Job Type & Location This is a Contract to Hire position based out of Milan, IL. Pay and Benefits The pay range for this position is $19.23 - $19.23/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Milan,IL. Application Deadline This position is anticipated to close on Dec 28, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Part-time Description Administrative Assistant (Part-Time) St. Mary's School is a PK-8 Catholic school dedicated to providing a high-quality education rooted in faith and service. We strive to create a warm, welcoming, and safe learning environment that supports the spiritual, academic, and social development of every student. Position Summary The Administrative Assistant serves as the primary point of contact for the school community and plays a crucial role in supporting the daily operations of the main office. This position provides essential clerical and administrative support to the Principal, faculty, and staff, ensuring an efficient and welcoming atmosphere for students, parents, and visitors. The ideal candidate is highly organized, proficient with spreadsheets, and experienced in school safety protocols and marketing communications. This role requires a friendly and professional demeanor, combined with firmness and diligence in managing school security. Compensation: $16.00 per hour Schedule: Part-time, 4 days per week (25-28 hours/week) Benefits Overview: Summary of Benefits Reports to: Principal Essential Duties and Responsibilities Front Office and Communication: Serve as the primary receptionist, greeting and assisting all visitors, students, and parents with a positive and welcoming demeanor. Answer and direct incoming phone calls, emails, and other correspondence in a timely and professional manner. Ensure the front office operates smoothly by managing daily office tasks, including mail, deliveries, and maintaining a neat reception area. Prepare and distribute school-wide communications, such as newsletters, memos, flyers, and event programs. Serve as a school nurse for minor accidents and illnesses for students Administrative Support and Organization: Maintain and manage student records, including attendance, health records, and emergency contact information, with strict adherence to confidentiality. Utilize spreadsheet software (e.g., Microsoft Excel, Google Sheets) to track and analyze data for administrative reports, student enrollment, and attendance records. Assist the Principal and staff with administrative tasks, scheduling, and preparing documents, reports, and presentations. Manage school records and update the school's online calendar with events and deadlines. Order and maintain inventory of office supplies and other essential classroom materials. School Safety and Security: Diligently manage building security by monitoring the main entrance and ensuring all visitors follow established check-in procedures. Maintain a firm and consistent approach to safety protocols while remaining calm and reassuring during emergencies. Assist in coordinating and communicating emergency procedures and drills with staff and students. Work with the Principal to ensure compliance with diocesan and local safety regulations. Marketing and Outreach: Support the school's marketing and enrollment efforts by assisting with the creation and distribution of promotional materials. Help facilitate school events and open houses by preparing materials, coordinating logistics, and engaging with prospective families. Update and maintain the school's website and social media presence with approved content. Working Conditions This is a part-time, hourly position working primarily in a standard school office environment. The role may require the ability to sit, stand, bend, and lift up to 25 pounds. The candidate must be able to manage high levels of stress calmly and respond effectively during emergencies. Requirements Qualifications and Skills Prior administrative or office experience, preferably in an educational setting. Proficiency in Microsoft Office Suite, especially Excel, and Google Workspace. Exceptional organizational skills and a strong attention to detail. Excellent written and verbal communication skills, with a positive and professional demeanor. Ability to maintain confidentiality and discretion in all matters involving students, staff, and families. Familiarity with Catholic teachings and a willingness to support the mission of a Catholic school. Experience with school safety procedures and a commitment to upholding a secure environment. Salary Description $16.00 per hour

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Will be sorting and processing pick ticket stubs, performing data entry and serve as backup for BOL clerks tasks. Could be working at driver window or bursting tickets and distributing work or equipment. Will train as backup to cover all duties of position in the department, including BOL, customs document creation, handling will-call window and responding to requests from warehouse supervisors and other areas within the organization. Will be working mostly in the office but will have to travel out into the warehouse to deliver work or resolve issues. Acts as customer service for warehouse workers, manages 13 printers w/sense of urgency, able to quickly navigate multiple computer systems to investigate and resolve issues. Will be working in Excel occasionally, but majority of work will be in Client's mainframe/menu driven systems, DNS (Dealer Network System) and WCS. Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

Are you a dynamic, organized, and compassionate professional ready to make a difference? Scott County Catholic Schools is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our vibrant school community at St. Joan of Arc Catholic School. About the Role As the Administrative Assistant, you'll be the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment. Key Responsibilities Frontline Communication: Greet and assist parents, students, staff, and community members with professionalism. Office Operations: Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks. Attendance & Records: Manage student attendance, maintain accurate records in PowerSchool, and track student entry and exit throughout the day. Health & Safety: Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits. Event & Facility Coordination: Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date. Volunteer & Compliance Oversight: Ensure volunteers meet training and background check requirements, maintain records in the CMG Connect Portal, and work with the Diocese for audit compliance. State & Diocesan Reporting: Support state, NCEA, and diocesan data entry and reporting needs. Additional Support: Help with student enrollment, registration, tuition grant programs, and serve as a liaison with companies and other partners. What We're Looking For High School Diploma or GED required Experience with Microsoft Office Suite Basic first aid skills and willingness to provide care as needed Strong communication, organizational, and multitasking abilities Professional demeanor and the ability to work with a diverse range of people Attention to detail and a knack for problem-solving Ability to handle confidential information with discretion Work Environment & Physical Requirements Primarily office-based in a well-ventilated, temperature-controlled environment Moderate noise level typical of a busy school Some physical activity: walking, lifting (up to 10 lbs. frequently, 25 lbs. occasionally), standing, bending, and sitting Potential for both indoor and outdoor work, in varying weather conditions

Belmont Administration Center Administrative Assistant to the Superintendent/PV Educational Foundation Secretary 7:30 a.m.- 4:00 p.m. (8 paid hrs/day) Year-Round Letter of Assignment Excellent Benefit Package $25.66/hour after a 60-day probationary period Start Date: January 12, 2026 Administrative Assistant to the Superintendent/PV Foundation Secretary Job Description

The Iowa Department of Health and Human Services (HHS), Division of Community Access, Bureau of Eligibility Determination is seeking an Administrative Support Assistant 2 to join our team! This is a full-time opportunity, Monday - Friday with work hours being from 8:00 AM - 4:30 PM. New hires will start at the base salary of $17.29 hourly, $1,383.20 biweekly, $35,963.20 annually. Core Essential Functions * Administrative Support * Coordinate office operations in conjunction with direct supervisor and other management. * File administrative materials, correspondence and reports. * Order and maintain supply and forms inventory, complete and process invoices to ensure timely payment of expenses. * Work with supervisor to determine operational needs in imaging/scan center, business office and support staff. * General Support * Answer general questions and route calls coming in on multiple phone lines in a timely, professional, and courteous manner. * Provide reception coverage, respond to questions, route customers in a professional and courteous manner. This may include coverage in other county offices. * Process letters and other documents, copy, scan, collate, upload, and distribute documents for workers. * Process incoming and outgoing mail, documents, and emails. Processing includes scanning, indexing, and uploading both paper and electronic mail. * Perform back-up responsibilities for all clerical staff or as assigned. * Attend staff meetings, training sessions and core courses. * Review manual and other sources of communication to keep current on policy and procedure. * Other duties as assigned. This position requires a high level of initiative, effort, and commitment toward completing assignments efficiently with the ability to: * Interact with employees and customers in a manner that is consistent with quality customer service delivery. * Comprehend and adhere to confidentiality and security provisions. * Prioritize tasks and time to meet established performance goals and critical deadlines. * Work productively in a team environment. * Navigate efficiently in a Windows environment and utilize Word, Excel and Outlook and other personal computer programs as necessary. * Maintain high attendance and report to work on time. * Use critical thinking skills, prioritize work, and work under pressure. * Use independent judgement to make sound decisions, demonstrate integrity and confidentiality and a strong work ethic. * Travel occasionally when it is necessary to cover absences/vacancies in other offices. Benefits Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth: * Health, Dental, and Vision Coverage: Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage! * Paid Time Off: Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year). * Retirement Plans: Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month). * Flexible Spending Accounts: Take advantage of flexible spending accounts for medical and dependent care expenses. * Insurance Coverage: Benefit from life insurance and free long-term disability insurance for added peace of mind. * Employee Assistance Program: Access resources and support through our Employee Assistance Program for personal and professional challenges. * Employee Discount Programs: Enjoy discounts on a variety of goods and services through our employee discount programs. For additional information on benefits click here. Click here to see how we compare with other employers or offers by using our Total Compensation Calculator. Background Checks Applicants will be required to complete a background check to be considered for this position. The State of Iowa is an EEO/AA Employer HHS values those with "lived experience" and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired - Relay Iowa ************** TDD). E-Verify and Right to Work The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit***************** Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification: * One year of full-time work experience in general office, clerical, data entry/processing, or related work. * A total of one year of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience. * Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1. For more information click on this link to view the job description Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good. Ag View FS, Inc. Job Description Position: Sales Support / Plant Secretary Reports To: Plant Manager Hourly Range: $18-$22/hour

Job Description Part Time Bus Garage Administrative Assistant/Driver Maquoketa CSD Qualifications: Minimum High School Diploma; post-secondary training preferred Strong verbal and written communication skills Ability to work independently and collaboratively within a team Professional and friendly attitude when interacting with students, parents, staff, visitors, and transportation personnel High ethical standards and ability to maintain confidentiality Willingness to learn and assist where needed Familiarity with office technology, especially the Google Docs and Sheets Basic knowledge of school bus safety and student supervision procedures Ability to manage multiple tasks and maintain accurate records General office machine operation and troubleshooting skills Willingness to obtain necessary certifications as required Key Responsibilities: Communicate regularly and effectively with bus drivers Pull and review bus video footage as needed Contact parents regarding transportation concerns or updates Track, compile, and maintain transportation data and records Assist the Transportation Director with daily operations and administrative tasks Serve as liaison to building principals regarding transportation matters Perform other duties as assigned Preferences Preference will be given to candidates with a chauffeur license and/or CDL and willingness to sub bus drive Hours Approximately 6.5-7 hours Monday through Thursday Specific hours to be determined based on candidates skills Compensation: Based on our support staff settlement conditions: Special Education/Clerical paraeducator wage schedule. Apply online at: ************************ Postion open until filled. EEO/AA

As a Administrative Assistant for Operations, you are responsible for coordinating maintenance services and contractors for branch store locations. You will partner with stores, vendors, and contractors on solutions that impact daily operations. WHAT YOU'LL DO: Coordinate response to store requests for maintenance services and contractors Inspect and maintain cleaning equipment; purchase equipment, and take necessary steps to resolve problems as they occur Purchase lighting and ballast supplies for store locations Manage trash removal and pest control services for all locations Maintain up-to-date OSHA and MSDS maintenance binders for stores Complete paperwork, and maintain necessary records including invoices, maintenance records, product and service information, safety information, etc. Work on-site in Davenport, Iowa. WHAT YOU CAN EXPECT: We're committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support for you and your family. Competitive salary Generous merchandise discount Comprehensive benefits including health, dental, vision, disability, term life insurance and flexible spending account 401(k) retirement plan Promote from within philosophy - creates endless career opportunities! ABOUT US: Von Maur's reputation as a company is directly tied to our legendary customer service. Still family owned today, our culture is built on supporting and valuing our employees who make it all possible. We're committed to being a great place to work, where you can take pride in your work and grow professionally.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Qualifications Candidate Responsibilities Duties: Responds to standard inquiries from internal and external customers. Refers complex requests to appropriate staff members. Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. Prepares and maintains documentation of department processes. Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures. Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers. Files documents in accordance with defined procedures for on-site storage as well as long-term archiving. Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures. This position requires administrative responsibilities for an office group of 40 people. Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers. Candidate must have strong skills in MS Office Suite, previous administrative experience desired. SAP is highly desired. Experience can replace degree. 1st shift position, flexible schedule during day time hours. Additional Information If interested, feel free to contact me: Trixie Gular, Technical Recruiter Email: ***************************** phone: ************

Financial Administrative Assistant - Geneseo, IL Full-time | Mon-Fri | Contract-to-hire | Onsite Local, stable firm - Meaningful work - Supportive team Are you organized, good with numbers, and looking for a role where your work truly makes an impact? A respected, long-standing firm in Geneseo is looking for a Financial Administrative Assistant to support families through important life transitions. This is a great fit for someone with experience in banking, accounting, billing, mortgage processing, insurance, or any detail-heavy administrative role. If you enjoy steady work, clear processes, and a friendly, close-knit office, this could be the perfect next step. ➡️ Interested? Apply today or call Erin, Christin, or Lydia at (563) 359-3995. What You'll Do + Organize financial and asset information to help create estate inventories + Verify and document account values; maintain accurate spreadsheets + Communicate with clients, executors, and banks to gather details and documents + Prepare simple legal forms and court filings used to transfer assets + Assist with estate accountings, expenses, and beneficiary distributions + Track follow-ups with banks and third parties to keep the process moving Why This Role Is Worth Considering + Stable, family-friendly work environment with a team that values accuracy and integrity + Predictable Mon-Fri hours-no evenings or weekends + Full training provided-build a specialized skill set in trust & estate work + Small-town commute-work close to home in the Geneseo community + Contract-to-hire opportunity with long-term growth potential Why Work With Robert Half When you partner with Robert Half, you gain advocates who present your background directly to the hiring team and support you throughout your assignment. We help you find a role that fits both your skills and your life. Requirements What Makes You a Great Fit + Experience in banking, bookkeeping, accounting, billing, insurance, or other detail-oriented admin work + Strong Excel and comfortable working with numbers + Highly organized, accurate, and steady under frequent interruptions + Professional, empathetic, and able to speak clearly with clients and families + Trustworthy-confidential information is a major part of this role Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Position Title Admin Assistant I Job Category Job Type Support Staff, Hourly Supervisor's Title Assistant Director of Financial Aid Location Scott Community College (10) Job Description Primary contact for the Financial Aid Office, providing information on the financial aid process to students, parents, faculty, staff, and external customers. Support Assistant Director in all financial aid functions and provide quality customer service to all internal and external customers . Work location: Scott Community college Required Qualifications Associate's degree required. Attention to detail, strong organizational abilities, and effective interpersonal and communication skills are essential. Display proficiency in managing multiple tasks, prioritizing responsibilities, and safeguarding confidential information within a complex environment. Technology proficiency using various software applications, including Microsoft Office Suite Applications. Preferred Qualifications Previous financial aid experience or similar work experience in a highly regulated environment preferred. Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. Salary $19.23/HR - $23.08/HR Typical Duties and Responsibilities Receptionist responsibilities within the Financial Aid Office encompass welcoming students and visitors, offering comprehensive information about financial aid, and directing them to the relevant office, staff member, or online resources as needed. Responsible for electronically processing incoming paperwork and aiding in the distribution of correspondence to students to facilitate the financial aid process. Assist students directly with navigating web resources (Free Application for Federal Student Aid, Master Promissory Note) to complete financial aid application or loan counseling. Ability to understand and interpret complex Federal regulations regarding student eligibility for financial aid. Assist with generating new student financial aid files. Prepare prior-year financial aid files for scanning and indexing into the document storage system. Responsible for ordering office supplies, generating purchase orders, and the financial aid inventory. Provide clerical support and manage special projects for the Financial Aid Office Leadership Team, which may include planning, coordinating, researching, creating, or recording information. Handles confidential or sensitive information with discretion while working with students, student records, and other communications, and when preparing documents or recording minutes for meetings. Responsible for monitoring, returning or forwarding voicemail and email messages. Dedicated to delivering high-quality service that consistently surpasses the expectations of both internal and external customers. Schedules and organizes complex activities, and prepares professional general correspondence, reports, spreadsheets, charts, tables, records, files, marketing materials, as needed, for members of the department. Works independently to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures to improve overall process efficiencies. Performs other duties as assigned. EICC Non-Discrimination Statement It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, ************, *************** or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: ************. FAX: ************; TDD: ************ or Email: ***************** Posting Detail Information Posting Number S182P Number of Vacancies 1 Open Date 12/16/2025 Close Date Open Until Filled Yes Special Instructions Summary