Executive Administrative Assistant jobs in Diamond Bar, CA

JRN: 2000 We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a label executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. Requirements: A minimum of 4 years of Executive Assistant experience, ideally within entertainment. Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry. Microsoft Office (particularly Outlook) experience. Bilingual in English and Spanish is a bonus, but not required. Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional). Responsibilities: Management of extensive calendar and travel planning (personal and business), Liaising with the executive's team and other high level execs at the company Draft documents and correspondence and more, track expenses (business and personal). Management of the executive's inbox. Submit deal memos for approval Handle any IT issues Handle streams for executives/partners. Track and approve travel. Coordinate with the creative team for video shoots and other creative activities. Coordinate birthdays for clients. Coordinate with staff at other studios for the executive, and more as needed. This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team! Schedule: Monday - Friday, business hours, 24/7 mentality Compensation: Up to $120K, depending on experience, and benefits Location: Beverly Hills, CA

Executive Assistant to Attorney $90,000-$110,000 + benefits + paid overtime Los Angeles Onsite, WFH Fridays Our client is seeking an experienced and highly motivated Executive Assistant to support a high-volume desk within a fast-paced legal and business affairs environment. This role requires a candidate with a strong background in the entertainment industry, preferably with prior experience supporting legal professionals and working closely with high-profile talent and their representation, including agents, managers, and business managers. Key Responsibilities: Manage a high volume of phone calls and oversee intricate and dynamic scheduling needs Maintain exceptional attention to detail and organizational accuracy in a fast-moving, sometimes unpredictable environment Learn processes and systems quickly, adapting with minimal direction Assist with reviewing, editing, and drafting legal documents and correspondence Efficiently read and interpret incoming emails, identifying key issues and required actions Interface knowledgeably with major entertainment industry contacts and stakeholders Proactively identify solutions and manage tasks independently with minimal supervision Utilize tools such as iManage, Microsoft Outlook, Word, and Excel to support daily operations Experience with in Entertainment is a strong plus Ideal Candidate Profile: Extensive knowledge of the entertainment legal landscape Comfortable navigating the complexities of working with A-list clients and their teams Self-assured, confident, and calm under pressure Demonstrates initiative, professionalism, and sound judgment in a high-demand environment You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Why Join Us We're seeking a poised, polished, and incredibly capable EA/PA to support JM and SR, two high-profile individuals with fast-moving lives and full calendars. This is a hybrid personal/professional support role where precision, confidentiality, and intuition are essential.You'll keep their business on track and their personal life effortlessly organized. What You'll Do Manage complex, ever-evolving calendars and schedules with absolute finesse Book, confirm, and track high-level travel (domestic & international) - private, commercial, and everything in between Act as liaison between principals and internal/external contacts with discretion and polish Run point on personal tasks: gifting, household coordination, errands, reservations, and special requests Provide day-to-day logistical support including meeting prep, briefing documents, and follow-up Anticipate needs before they arise - be two steps ahead at all times Coordinate with other staff (household, business, legal, etc.) and vendors What You Bring 5+ years as a top-tier EA/PA supporting high-profile or ultra-high-net-worth individuals LA-based, with strong knowledge of the city's landscape (vendors, restaurants, resources, etc.) Utmost discretion - you understand the value of trust and confidentiality Professional polish: articulate, resourceful, and composed under pressure Impeccable organizational skills and attention to detail Availability to work evenings/weekends occasionally, as needed Tech-savvy (Google Suite, Apple products, task management platforms) Why You'll Love It Be part of a team-oriented company that values creativity and innovation. We believe in an open-door policy where every voice matters, and collaboration drives our success. We foster a dynamic, inclusive environment where you can bring your authentic self to work every day. Direct access to accomplished principals who appreciate precision and loyalty A varied, never-boring role where no two days are the same Strong compensation, bonus potential, and long-term opportunity Competitive salary Hybrid flexibility due to the nature of the role Health, dental & vision insurance 401(k) options Access to exclusive industry events and networking opportunities Ready to make it all run like clockwork? Apply now and show us how you elevate excellence. Salary: $80,000 - $100,000 USD

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and contribute to the smooth operation of both our Irvine office and the CEO's personal residence. This hybrid role is vital for maintaining efficiency and organization across multiple environments, requiring someone who is equally comfortable in a fast-paced corporate setting and a dynamic personal household. The successful candidate will work closely with the Lead EPA and must exhibit discretion, initiative, and a high standard of service in all interactions. Responsibilities: Office Administration (Corporate HQ): Greet visitors and manage front desk operations with professionalism and warmth. Manage office supplies, deliveries, vendor relationships, and facility maintenance. Organize and maintain clean, functional office spaces including meeting rooms. Support HR and Events team with new hire welcomes and company celebrations. Maintain office protocols and assist in workplace safety efforts. Executive Support (Corporate HQ): Provide administrative support to the CEO, including calendar assistance, travel coordination, and confidential task handling. Assist with ordering and delivery of CEO's meals and other personal needs during office hours. Coordinate logistics for internal meetings and virtual calls. Support with client gift purchasing, toll road account maintenance, and expense reconciliation. Act as a secondary point of contact for the CEO in collaboration with the Lead EPA. Personal Assistant Duties (CEO's Residence & Offsite): Coordinate home maintenance schedules and serve as liaison with household vendors and staff. Manage calendar and payment coordination for residential vendors and service providers. Maintain organization in key areas of the home. Run personal errands, including dry cleaning pick-up, grocery shopping, and miscellaneous offsite needs. Assist with planning and executing 1-2 annual weekend events or celebrations at the CEO's residence. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Including, but not limited to: credit card reconciliation, toll roads account management, client gift purchases Supporting culture-building initiatives, and creating a welcoming office atmosphere for employees and visitors alike. Required Skills & Qualifications (must-haves): 3+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executives (PA experience is highly preferred). White-glove service mentality and a willingness to take initiative and adapt. Strong multitasking and organizational skills with a proactive mindset. Exceptional discretion, integrity, and ability to handle confidential matters. Excellent communication and interpersonal skills. Highly proficient in Microsoft Office, Google Suite, and Slack. Valid driver's license and reliable transportation for errands and home visits. Working Environment & Compensation: $70,000 - $80,000 annually (*DOE + evaluation for an increase after 90 days) Gas and mileage reimbursement for all offsite duties and errands Hybrid work environment (corporate office and CEO's residence) Occasional evening or weekend support required (minimal) Schedule: In Office (Irvine): o Mondays & Fridays: 6:00 AM - 12:00 PM o Tuesdays - Thursdays: 6:00 AM - 3:00 PM (*occasional errands or offsite support as needed) At CEO's Personal Residence: o Mondays & Fridays: 1:00 PM - 3:00 PM o (Other times as needed, including 1-2 weekends per year for special events) Benefits: PPO Healthcare Coverage Vision and Dental Insurance 401(k) plan with a 4% match Employee Assistance Program (EAP) PTO+ sick pay + paid holidays Paid Parental Leave *We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*

Confidential Executive Assistant to High-Profile Creative Executive A leading figure in the world of design and creative direction is seeking a polished, high-performing Executive Assistant to serve as a trusted right hand across both business and personal domains. This is a confidential, on-site opportunity ideal for someone with strong experience supporting high-level executives, especially in creative industries such as fashion, design, media, or entertainment. This role requires exceptional discretion, a sharp eye for detail, and the ability to anticipate needs in a dynamic, visually driven environment. The ideal candidate is fluent in creative tools, thrives under pressure, and is both a strategic thinker and a doer. Key Responsibilities Manage executive calendar, meetings, and complex travel itineraries Prepare daily briefings, meeting materials, and follow-ups Liaise between executive and internal teams to track deliverables and ensure alignment Create high-impact presentations and decks for business and creative initiatives Act as a point of contact during executive travel, maintaining clear communication flow Coordinate between business and personal assistants to ensure seamless scheduling Assist with confidential personal matters and occasional project oversight Qualifications 5+ years supporting C-level or founder-level executives Strong background in creative environments (design, fashion, media, art, etc.) Proficient in Keynote, InDesign, Figma, Canva, and Google Slides Excellent written and verbal communication skills High emotional intelligence, discretion, and attention to detail Experience working closely and collaboratively with visionary, high-output individuals Technologically savvy, with familiarity using AI tools for efficiency and creativity

Job Title: Personal Assistant to CEO Type: Full-time About Us Simplia Inc. is a cutting-edge AI-powered global tech company based in Los Angeles. We specialize in providing digital solutions for small to mid-sized businesses, helping them thrive in today's competitive market. As we continue to expand, we are looking for an exceptional Personal Assistant to support our CEO. Role Overview We are seeking a highly professional and experienced Personal Assistant (PA) to provide comprehensive support to our CEO. The ideal candidate will have a proven track record of working in a family office environment, excelling in both office management and personal assistance. This onsite role in Los Angeles requires exceptional organizational, communication, and multitasking skills, along with the ability to work in a dynamic, fast-paced environment. As a part of Initial Screening process, kindly do fill the below Google form: *********************************** Key Responsibilities Provide high-level administrative support, including calendar management, scheduling meetings, and handling correspondence. Assist with personal errands and tasks, maintaining a seamless balance between professional and personal requirements. Coordinate travel arrangements, including booking flights, accommodations, and transportation for the CEO and family members as needed. Manage confidential information with utmost discretion and professionalism. Oversee day-to-day office operations to ensure smooth functioning and alignment with the CEO's priorities. Liaise with internal teams, stakeholders, and external vendors on behalf of the CEO. Prepare reports, presentations, and documentation as required. Maintain an organized filing system and ensure timely follow-ups on action items. What We're Looking For Experience: Minimum 5 years of experience as a Personal Assistant, preferably in a family office setting or supporting C-level executives. Skills: Strong organizational and time-management skills with the ability to prioritize effectively. Professionalism: Impeccable discretion and ability to handle confidential information. Communication: Excellent verbal and written communication skills. Tech-Savvy: Proficiency in MS Office Suite, scheduling tools, and virtual collaboration platforms. Personality: A proactive problem-solver who thrives in a dynamic environment. Flexibility: Willingness to adapt to varying tasks and work hours as needed. Preferred Qualifications Previous experience working in or managing a family office. Familiarity with the tech industry or fast-paced startup environments. Bachelor's degree in Business Administration, Office Management, or a related field. Why Join Us? Be part of a fast-growing AI-powered company shaping the future of digital solutions. Work directly with a dynamic and visionary CEO. Opportunity to contribute to both personal and organizational growth in a high-impact role. Competitive compensation and benefits package. Application Process If you are an organized, resourceful, and discreet professional passionate about providing unparalleled support, we would love to hear from you! Please send your updated resume and a brief cover letter detailing your relevant experience to [insert email address] or apply directly through LinkedIn. Join us at Simplia Inc., where your skills and dedication will be valued, and your contributions will make a lasting impact.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Prepare contracts for bids Qualifications Bachelor's degree or equivalent experience Minimum of 1 year in a similar position with another small, fast growing organization Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

We are a dynamic growth stage startup at the intersection of technology, design, and art seeking an Executive Assistant to provide comprehensive support to our CEO. This full-time, in-office role based in Orange County requires exceptional organizational skills and the ability to manage both professional and personal responsibilities with discretion. Key Responsibilities Manage all CEO communications including emails, phone calls, and text messages Maintain complex calendar, coordinate meetings, and handle scheduling conflicts Prepare meeting agendas, take notes, and track action items Plan domestic and international travel arrangements and itineraries Track and manage CEO's daily tasks, appointments, and deadlines Handle personal errands and appointments as needed Maintain confidentiality on all professional and personal matters Requirements 5+ years executive assistant experience supporting C-level executives Experience in technology, design, or creative industries preferred Professional English proficiency required; Korean language skills a plus Familiarity with project management tools (Jira, Asana) Strong organizational, communication, and multitasking abilities Strong copywriting and editing abilities Comfortable handling both professional and personal tasks Flexible with non-traditional hours including evenings and weekends as needed Must work full-time in our Orange County office Ideal Qualities Ability to anticipate needs and work proactively Ability to interact professionally with high-level stakeholders, partners and clients Strong written communication for drafting emails/documents on CEO's behalf Quick thinking and resourcefulness when handling unexpected situations Adaptability to changing priorities and last-minute requests Discretion with sensitive/confidential information Calm under pressure with excellent stress management Exceptional attention to detail and accuracy Professional demeanor and polished presence What We Offer Competitive salary, comprehensive benefits, and the opportunity to work closely with executive leadership in an innovative environment combining technology, design, and art.

We are partnering with a respected fabrication company in Van Nuys that is seeking a highly organized and professional Executive Assistant to support senior leadership. This role involves calendar management, meeting coordination, travel arrangements, and confidential administrative support. Key Qualifications: Proven experience in an executive support or administrative role Excellent organizational and time management skills Strong written and verbal communication abilities Bilingual in Spanish and English (preferred) Discretion and professionalism in handling sensitive information This is a key position within a fast-paced and growing organization, offering the chance to work closely with executive leadership. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

IDR is excited to announce an opportunity for an Executive Assistant II to join one of our esteemed clients in Santa Monica, CA. This role is perfect for a dynamic, detail-oriented professional with a knack for organization and a passion for the entertainment industry. If you are seeking an opportunity to work within a vibrant, team-oriented culture at a growing organization, we encourage you to apply today! Position Overview/Responsibilities For The Executive Assistant II Day-to-day management of the executive's schedule, anticipating critical events and needs in a fast-paced environment Reading and routing correspondence, drafting responses, and assisting with email management as needed Planning and coordinating internal and external meetings, conferences, teleconferences, and corporate events Handling extensive travel bookings, including cars, flights, hotels, and trains Establishing and maintaining administrative procedures, working under pressure and prioritizing tasks effectively Required Skills For Executive Assistant II Minimum of 3 years of executive assistance experience, preferably supporting C-suite executives Proven ability to handle confidential information with discretion and professionalism Excellent problem-solving skills, with the ability to anticipate needs and identify solutions Strong proficiency in Outlook and other Microsoft Office Products Advanced knowledge of travel logistics and itinerary planning Experience in the music or entertainment industry is highly preferred What's in it for you? Competitive compensation package Comprehensive benefits, including Medical, Vision, and Dental Opportunity to join an industry-leading organization A close-knit, team-oriented culture Why IDR? Over 25 years of proven industry experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance Winner of ClearlyRated's Best of Staffing Client and Talent Award for 11 consecutive years

JOB BRIEF: Looking to bring your sharp eye, calm composure, and strategic thinking to a high-impact role? Our client, a premier real estate development and investment firm based in Century City, is seeking an Executive Assistant to support the CEO with precision and discretion. This is not your typical support role-it's part inbox whisperer, part light project manager, and part trusted right hand. You'll shadow the CEO's inbox, anticipate needs, and help drive forward key priorities and projects across the firm. This is a fast-paced, high-visibility role with plenty of runway for the right person to make their mark. The role is on-site five days per week and offers a base salary of $135,000-$145,000 per year, plus a 10% annual bonus. If you thrive in a structured, results-driven environment and bring real estate development or investment-side experience to the table, we'd love to hear from you. THE JOB: As Executive Assistant to the CEO, you will: Proactively manage the CEO's inbox and communications, flagging priorities and drafting response Coordinate complex calendars, meetings, and events Assist with light project management, ensuring deadlines are met and details don't fall through the cracks Coordinate occasional travel and prepare detailed itineraries Prepare briefing materials, reports, and executive-level documents Manage sensitive information with the highest level of confidentiality Collaborate cross-functionally with other team members to support firm-wide initiatives ABOUT YOU: 7+ years of executive support experience, ideally within real estate development, private equity, construction, or real estate lending Experience shadowing an executive's inbox and handling communication with tact Calm under pressure and highly organized-you manage chaos without showing it Excellent written communication and ability to draft clear, concise correspondence Resourceful, proactive, and someone who can operate one step ahead You bring a “no task too small” mindset and a high standard of professionalism PERKS AND BENEFITS: This on-site role offers a competitive base salary of $135K-$145K per year, plus a 10% annual bonus, and a comprehensive benefits package including health, dental, and vision insurance, generous PTO, and the opportunity to work with a sharp and driven team in the heart of Century City. If you love to see the far-reaching impact of your work, apply now!

Are you a highly organized and detail-oriented Administrative & Personal Assistant looking to support a dynamic and fast-paced environment? We are seeking a dedicated professional to provide top-tier administrative and personal support to a high-level executive, with responsibilities spanning both business and personal life. This is a temp-to-hire role based in Newport Beach, CA. Key Responsibilities Provide high-level administrative support as directed by the Personal Executive Assistant. Manage complex calendars, schedule meetings and calls, coordinate materials, and handle scheduling conflicts. Assist with the organization and execution of domestic and international travel, including booking flights, hotels, and car services. Support external calls and interviews through technical troubleshooting in coordination with IT. Handle confidential information with discretion and professionalism. Offer personal support including travel booking for family members, medical appointment coordination, and insurance matters. Coordinate private events and dinners, managing guest lists, seating, catering, and special accommodations. Work collaboratively with household staff and other assistants to ensure seamless support across various needs. Manage various office tasks such as scanning, copying, expense reports, and welcoming guests. Additional ad-hoc duties as assigned. Qualifications 5+ years of experience as an Executive and/or Personal Assistant, ideally at the C-suite level. Prior experience supporting family and estate management. Bachelor's degree preferred. Proficiency in Microsoft Office Suite. Strong technical troubleshooting abilities. Exceptional communication and organizational skills. Discretion, sound judgment, and reliability. Experience with high-end event planning is a plus. Appreciation for high fashion is a bonus. This is a unique opportunity to work in a multifaceted role that blends executive assistance with personal support in a highly professional setting. If you are a self-starter with impeccable attention to detail and thrive in a fast-moving environment, we encourage you to apply. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Executive Assistant. _______________________________________ NOTE- THIS IS AN ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099 *** Candidate must be authorized to work in USA without requiring sponsorship *** Position: Executive Assistant (Job Id - 2944900) Location: Los Angeles CA 90024 Duration: 5 Months + Strong Possibility of Extension ______________________________________________________ Required Experience: Past experience working as an Executive Assistant is required. Past experience in calendar management, executive support, administrative functions (e.g., travel, expense reporting, procurement, etc.) all required. Individual MUST function well on a team, be collaborative, and demonstrate excellent customer centricity and follow-through. Must have experience working in Hospitals or Healthcare Domains. _______________________________________________________________ Bhupesh Khurana Lead Technical Recruiter Email - ***************************** Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws

Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.

Ultimate Staffing is actively seeking an experienced Sr. Admin Assistant to join their client's dynamic team in Beverly Hills, CA. This role is perfect for someone who is detail-oriented and can provide excellent administrative support within a fast-paced environment. Responsibilities Provide comprehensive administrative support to senior management and other team members as required. Organize and coordinate meetings, appointments, and travel arrangements for executives. Prepare and edit correspondence, communications, presentations, and other documents. Maintain and update records, databases, and filing systems ensuring accuracy and confidentiality. Handle incoming and outgoing communications including phone calls, emails, and mail. Assist in the preparation and distribution of meeting agendas and minutes. Manage office supplies inventory and place orders as necessary. Perform general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping tasks. Assist with special projects and perform other duties as assigned by management. Qualifications Education requirement is a Bachelor's Degree. 10+ years proven experience as an administrative assistant or in a similar role. Excellent organizational and time management skills. Strong attention to detail and problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong verbal and written communication skills. Ability to work independently and collaboratively within a team. High degree of discretion and confidentiality. Required Work Hours Monday through Friday, 1st shift. Benefits Details about the benefits package will be discussed during the interview process. Additional Details Pay Range: $32 - $36 per hour All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

🎬 Exciting Opportunity: Multiple Ongoing Temp Executive Assistant Roles in Entertainment 🎬 Are you passionate about the entertainment industry and experienced in executive support? We have exciting contract opportunities with leading entertainment companies in Los Angeles! 📌 Role: Temp & Temp-to-Hire Executive Assistant 📌 Company: Confidential | Top-Tier Entertainment Firms 📌 Location: Los Angeles, CA 📌 Type: Temporary & Temp-to-Hire 📌 Schedule: On-site, Monday-Friday 📌 Pay Rate: $25-$28/hour, depending on your experience ✨ Bonus: Agency experience is a major plus! About the Role: You'll support senior executives in a dynamic, fast-paced environment. This role requires exceptional organizational skills, professionalism, and a passion for the entertainment space. Key Responsibilities: Manage busy calendars & schedule meetings Coordinate complex travel & itineraries Handle confidential information with discretion Support daily administrative needs Create reports, presentations, and assist on special projects What We're Looking For: Proven EA or high-level admin experience Strong communication & organizational skills Proficiency in Microsoft Office Suite Entertainment industry knowledge or interest is a plus Able to thrive in high-pressure, ever-changing environments About Us: Career Group is a premier, Women-Owned recruiting agency known for connecting exceptional talent with top-tier opportunities. Our personalized career guidance and extensive network make us a trusted partner for candidates nationwide. 🌟 Act Now! Submit your resume today and step into a role that could redefine your career. We value diversity and proudly comply with the Los Angeles Fair Chance Initiative for Hiring, considering qualified candidates with criminal histories. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Administrative Assistant - Human Resources Beverly Hills, onsite $50,000-$60,000 + benefits We are seeking a proactive and detail-oriented Administrative Assistant to support our Human Resources team. This role combines general administrative duties with recruitment support, ensuring smooth day-to-day HR operations and seamless candidate experience during the hiring process. Key Responsibilities: Provide general administrative assistance to the HR team (e.g., scheduling meetings, managing calendars, preparing reports). Assist with documentation, and filing (digital and physical). Schedule and confirm interviews between candidates and hiring managers, often across multiple time zones. Serve as a point of contact for candidates during the interview process, providing timely updates and a positive experience. Post job openings on internal and external platforms Assist with resume screening and routing applications to appropriate stakeholders. Qualifications: 1-3 years of administrative or HR support experience; recruiting coordination experience is a plus. Familiarity with HR processes Proficiency in Microsoft Office Suite Strong organizational and multitasking skills; ability to manage competing priorities effectively. Excellent written and verbal communication skills. High level of discretion and professionalism Experience in a fast-paced or high-growth environment. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

IDR is seeking a dynamic and dedicated Administrative Assistant to join one of our top clients in Santa Monica, CA. This role is perfect for someone who thrives in a fast-paced environment, has a keen eye for detail, and possesses exceptional organizational skills. If you are looking for an opportunity to join a large organization and work within a team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: - Provide administrative support to the EVP and SVP of A&R, including scheduling and coordination of tasks. - Conduct A&R research, generate reports, and maintain documents/databases. - Assist with audio & video archive research, asset digitization, and review. - Collaborate with A&R Producers to initiate projects through new release notifications. - Coordinate streaming playlist creation and maintenance. - Assist with weekly video release schedule tasks. - Manage departmental workflows, including test pressing shipping & approvals, tape transfers, and the movement/uploading of assets. - This is a 3-month contract with potential for extensions. Required Skills for Administrative Assistant: - Minimum of 3 years of solid Executive Assistant experience supporting high-level executives, preferably within the entertainment industry. - Proficiency in MS-Office: Outlook, Word & Excel, familiarity with PowerPoint + Canva. - Excellent typing skills (60 wpm) and strong computer organization and administration skills. - Exceptional oral and written communication skills. - Ability to multitask, prioritize, organize, establish administrative procedures, and work under pressure. - Must be a self-starter with excellent follow-through. - Ability to handle confidential information with discretion. What's in it for you? - Competitive compensation package - Full Benefits; Medical, Vision, Dental, and more! - Opportunity to get in with an industry-leading organization - Close-knit and team-oriented culture Why IDR? - 25+ Years of Proven Industry Experience in 4 major markets - Employee Stock Ownership Program - Medical, Dental, Vision, and Life Insurance - ClearlyRated's Best of Staffing Client and Talent Award winner 11 years in a row

Executive Administrative Assistant $26-$32 per hour Pasadena, CA We are seeking a highly skilled and experienced Executive Assistant to provide dedicated support. The ideal candidate must have prior experience in executive-level support, exceptional organizational skills, and the ability to manage a dynamic workload in a fast-paced corporate environment. This role requires working onsite in Pasadena, CA. Key Responsibilities: Provide high-level administrative support , including calendar management, meeting coordination, and travel arrangements. Prepare, review, and edit reports, presentations, and correspondence with a high level of accuracy and confidentiality. Coordinate and manage meetings, including preparing agendas, taking minutes, and following up on action items. Assist with initiatives and projects, ensuring timely completion of deliverables. Handle sensitive and confidential information with discretion. Manage expense reports, budget tracking, and invoice processing as needed. Perform other administrative duties as assigned to ensure seamless daily operations. Qualifications & Skills: Minimum of 3 years of experience as an Executive Assistant, preferably supporting senior leadership. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business applications. Excellent verbal and written communication skills. Exceptional organizational and time management abilities with a strong attention to detail. Ability to multitask and prioritize tasks in a deadline-driven environment. Professional demeanor with a high level of discretion and confidentiality. Strong problem-solving skills and ability to work independently. Desired Skills and Experience Executive Administrative Assistant $26-$32 per hour Pasadena, CA We are seeking a highly skilled and experienced Executive Assistant to provide dedicated support. The ideal candidate must have prior experience in executive-level support, exceptional organizational skills, and the ability to manage a dynamic workload in a fast-paced corporate environment. This role requires working onsite in Pasadena, CA. Key Responsibilities: * Provide high-level administrative support , including calendar management, meeting coordination, and travel arrangements. * Prepare, review, and edit reports, presentations, and correspondence with a high level of accuracy and confidentiality. * Coordinate and manage meetings, including preparing agendas, taking minutes, and following up on action items. * Assist with initiatives and projects, ensuring timely completion of deliverables. * Handle sensitive and confidential information with discretion. * Manage expense reports, budget tracking, and invoice processing as needed. * Perform other administrative duties as assigned to ensure seamless daily operations. Qualifications & Skills: * Minimum of 3 years of experience as an Executive Assistant, preferably supporting senior leadership. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business applications. * Excellent verbal and written communication skills. * Exceptional organizational and time management abilities with a strong attention to detail. * Ability to multitask and prioritize tasks in a deadline-driven environment. * Professional demeanor with a high level of discretion and confidentiality. * Strong problem-solving skills and ability to work independently. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.