Executive administrative assistant jobs in Eau Claire, WI - 22 jobs

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant III - Academic Affairs / Provost's OfficeJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIIJob Duties: OVERVIEW The Administrative Assistant III (AD003) provides administrative support across multiple units, as assigned, within Academic Affairs. The assistant will be cross trained in a variety of administrative skills, to provide comprehensive support and back-up assistance within the division, as needed. The position utilizes discretion, operates with minimal supervision, makes use of varying technology systems, and collaborates extensively with stakeholders on activities including customer service and continuous improvement. Official UW Title (Code) / Job Description: AD003 / Administrative Assistant III RESPONSIBILITIES Provide comprehensive support and administrative assistance to assigned units. Serve as the first point of contact for assistance and provide basic organization information via phone, in person and through other communication mediums, routing more complex inquiries to appropriate entities. Schedule logistics and secure resources for meetings, conferences, event coordination, travel, and work operations. Maintain the unit space and monitor, stock, order, and inventory office supplies to ensure adequate materials are available for workplace operation, in coordination with direction from the Academic Affairs Accountant. Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Prepares and audits complex records, edits documents, reviews work done by others and collaborates on special projects and new initiatives Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Manage computer hardware/software/equipment purchases in accordance with campus policy/procedures; maintain computer inventory and keys audits Assist with personnel document processing Liaise for student worker hiring, training, etc. Facilitate recruitments, as needed and in accordance with HR practices and guidelines Assist with budget-related items: Reconcile purchasing: p-card, ShopUW, etc. Perform general budgeting: event planning, student worker tracking Manage the unit(s) website Assist with event planning and coordination, including workshop/speaker contracting Assist with program assessment, evaluation efforts, and end of year reporting Coordinate and maintain training records, databases and track professional development purchasing and activities RESPONSIBILITIES BREAKOUT: Multi-Modal Instructional Supports (40%): Director Administrative Support and Coordination Instructional Design (ID) Nakatani Teaching and Learning Center (NTLC) Academic Affairs Centers (35%) Other duties, as assigned 25% DEPARTMENT INFORMATION The Provost's Office and units within Academic Affairs consist of dedicated professionals to ensure that UW-Stout provides the best possible environment for teaching and learning, scholarship, research, creative activities, and student services. COMPENSATION Competitive salary commensurate with qualifications and experience. A six-month probationary period is required. QUALIFICATIONS Minimum / Required Minimum of two years of experience working in an office setting Strong organizational, administrative and resource management skills Attention to detail, proofreading and editing skills Excellent interpersonal, verbal and written communication skills Customer service experience Ability to work independently and as a part of a team Supportive of an inclusive work environment of diverse people, situations and ideas Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work Excellent judgement including sensitivity to personal and confidential information Proficient with standard business software (e.g. Microsoft Office: Word, Excel, Outlook, Adobe, the internet) Highly Desired/Preferred Associate degree or higher Three (3) or more years of recent, consecutive years of experience working in a higher education environment. Experience with web development Experience supporting multiple units APPLICATION INSTRUCTIONS Complete applications received by end of day, January, 22, 2026 are ensured full consideration. Applications submitted after January 22, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: ********************************************* Required application materials: Cover letter (* See below) Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: Tara Boyette Phone: ************ Email: ******************** If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Diane Duerst Phone: ************ Email: ******************* ADDITIONAL INFORMATION The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: ************. Key Job Responsibilities: Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits: ***************************************** To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: *********************************************************************** UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Administrative Assistant III - Academic Affairs / Provost's Office Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant III Job Duties: OVERVIEW The Administrative Assistant III (AD003) provides administrative support across multiple units, as assigned, within Academic Affairs. The assistant will be cross trained in a variety of administrative skills, to provide comprehensive support and back-up assistance within the division, as needed. The position utilizes discretion, operates with minimal supervision, makes use of varying technology systems, and collaborates extensively with stakeholders on activities including customer service and continuous improvement. Official UW Title (Code) / Job Description: AD003 / Administrative Assistant III RESPONSIBILITIES Provide comprehensive support and administrative assistance to assigned units. * Serve as the first point of contact for assistance and provide basic organization information via phone, in person and through other communication mediums, routing more complex inquiries to appropriate entities. * Schedule logistics and secure resources for meetings, conferences, event coordination, travel, and work operations. * Maintain the unit space and monitor, stock, order, and inventory office supplies to ensure adequate materials are available for workplace operation, in coordination with direction from the Academic Affairs Accountant. * Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures * Prepares and audits complex records, edits documents, reviews work done by others and collaborates on special projects and new initiatives * Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * Manage computer hardware/software/equipment purchases in accordance with campus policy/procedures; maintain computer inventory and keys audits * Assist with personnel document processing * Liaise for student worker hiring, training, etc. * Facilitate recruitments, as needed and in accordance with HR practices and guidelines * Assist with budget-related items: * Reconcile purchasing: p-card, ShopUW, etc. * Perform general budgeting: event planning, student worker tracking * Manage the unit(s) website * Assist with event planning and coordination, including workshop/speaker contracting * Assist with program assessment, evaluation efforts, and end of year reporting * Coordinate and maintain training records, databases and track professional development purchasing and activities RESPONSIBILITIES BREAKOUT: * Multi-Modal Instructional Supports (40%): * Director Administrative Support and Coordination * Instructional Design (ID) * Nakatani Teaching and Learning Center (NTLC) * Academic Affairs Centers (35%) * Other duties, as assigned 25% DEPARTMENT INFORMATION The Provost's Office and units within Academic Affairs consist of dedicated professionals to ensure that UW-Stout provides the best possible environment for teaching and learning, scholarship, research, creative activities, and student services. COMPENSATION Competitive salary commensurate with qualifications and experience. A six-month probationary period is required. QUALIFICATIONS Minimum / Required * Minimum of two years of experience working in an office setting * Strong organizational, administrative and resource management skills * Attention to detail, proofreading and editing skills * Excellent interpersonal, verbal and written communication skills * Customer service experience * Ability to work independently and as a part of a team * Supportive of an inclusive work environment of diverse people, situations and ideas * Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work * Excellent judgement including sensitivity to personal and confidential information * Proficient with standard business software (e.g. Microsoft Office: Word, Excel, Outlook, Adobe, the internet) Highly Desired/Preferred * Associate degree or higher * Three (3) or more years of recent, consecutive years of experience working in a higher education environment. * Experience with web development * Experience supporting multiple units APPLICATION INSTRUCTIONS Complete applications received by end of day, January, 22, 2026 are ensured full consideration. Applications submitted after January 22, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: ********************************************* Required application materials: * Cover letter (* See below) * Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: Tara Boyette Phone: ************ Email: ******************** If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Diane Duerst Phone: ************ Email: ******************* ADDITIONAL INFORMATION The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: ************. Key Job Responsibilities: * Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums * Prepares and audits complex records, edits documents, and reviews work done by others * Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Guidelines to ensure consideration: * Applicants must complete all required fields and attach all required application materials. * Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. * Employee Benefits: ***************************************** * To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: *********************************************************************** UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

One full-time (1.0 FTE - 40 hours per week) university staff position is available in the Center for Excellence in Teaching and Learning with an estimated start date of March 2, 2026, or as soon as possible. The official title of this position is Administrative Assistant III with a working title of Program and Operations Manager (AD003 salary grade 18). This is an assignment expected to continue that requires a six-month probationary period. The expected hourly hiring salary will be $20/hour. Full UW-System benefits apply. This position reports to the Director of the Center for Excellence in Teaching and Learning. The position's working hours are 7:45 am - 4:30 pm. The Program and Operations Manager serves as a critical strategic partner in advancing the mission of the Center for Excellence in Teaching and Learning (CETL). This position provides leadership in administrative systems, program management, and technology integration to ensure the successful delivery of high-impact instructor professional development initiatives and support. The manager oversees day-to-day office operations, optimizes workflows, and drives continuous improvement in processes supporting ongoing programming development. Minimum Qualifications * Knowledge, skills, and ability to create and maintain organizational systems related to record keeping and work processes. * Effective interpersonal and written/oral communication skills to interact professionally with diverse groups and individuals, both on and off-campus, using a customer-service mindset. * Strong analytical skills and efficient problem-solving skills, while being adaptable in different situations. * Experience managing unit budget plans with timely financial reporting. * Strong attention to detail and ability to track details through designated time periods. * Ability to work independently and prioritize tasks with limited guidance from a supervisor. * Operational knowledge of Microsoft Office: Excel, Word, PowerPoint, and the ability to learn new software. * Be able to lift 20 lbs. for occasional furniture arrangement. Preferred Qualifications * Operational knowledge of Microsoft Teams and SharePoint and the ability to learn new software. * Supervisory experience managing and delegating tasks. * Prior experience with additional computer systems including various database experience, financial management (Workday), survey creation tools (Qualtrics), eform solution (BPLogix) Student Information System (My Blugold CampS), workshop registration application (Workday Learning), and Learning Management System (Canvas). * Familiarity with UW-Eau Claire or other UW System campus administrative procedures. Duties Program Management * Partner with the CETL Director and the Associate Director to coordinate and execute faculty development programs that advance institutional teaching and learning priorities. * Serve as super user and tech lead for Workday Learning for program creation, program management, and offering registration; overseeing troubleshooting, testing, and updates about system enhancements. * Manage all program logistics, including scheduling, speaker engagement, contract administration, material preparation, and coordinating on-site support through facilities, IT technology, catering services, and travel arrangements. * Create and execute marketing strategies to promote CETL programs, leveraging digital tools and communication channels to maximize instructor engagement. * Manage all Universities of Wisconsin system requests, coordinating program logistics and budget management with the Office of Professional and Instructional Development (OPID). * Manage the Scholarship of Teaching and Learning grant process by managing all submission forms, assisting applicants with submission logistics, administering awards, and addressing inquiries to ensure clear communication and strong support. Operations Management * Direct and oversee all financial operations, including budget development and monitoring, procurement, reimbursements, and contract management, to ensure accuracy and compliance as the Cost Center Accounting Specialist in Workday. * Manage and prioritize all incoming CETL communications while providing on-site program support, including customer service and troubleshooting, to ensure timely and effective assistance for faculty and staff. * Oversee office systems and resources and implement streamlined processes and digital tools to improve efficiency and service. * Hire, train, and supervise CETL graduate assistants, delegating projects and weekly work plans that advance CETL's mission and operational goals. * Collaborate to create and prioritize instructor resources as outreach materials through internal SharePoint sites, campus-wide communications, and targeted marketing strategies. * Lead the development, upkeep, and enhancement of CETL's public website and internal platforms to ensure accessibility, functionality, and an engaging user experience. The Unit The unit of the Center for Excellence in Teaching and Learning consists of six staff members who provide programming and assistance for faculty and staff to enhance their work as educators. The unit offers an inclusive space for faculty and staff to meet for professional growth. We focus on teaching, learning, and instructional technology. This unit works collaboratively with Learning and Technology Services to provide professional development focused on teaching and learning. ********************************************************* University and Eau Claire Community UW-Eau Claire, an institution of approximately 9,000students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of sustainability, leadership, and innovation. To learn more about UWEC, visit *********************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. Application Procedure Applications are submitted electronically. Please follow instructions found on the following website: ********************************************************* Job ID # JR10007529. Please be sure you have included the following in PDF format: * Letter of application * Resume * Names and contact information for three references. Please direct requests for additional information to: Avonlea Hanson, ***************** To ensure consideration, completed applications must be received by January 26, 2026. However, screening may continue until the position is filled.

Job DescriptionDescription: Position Title: STEAM Programs Administrative Assistant (Part-Time) Compensation: $12-$14/hour Hours: 20-25 hours per week Schedule: Primarily Monday-Friday afternoons, with some flexibility for morning or evenings as needed. Position Summary: Pablo Center at the Confluence is seeking a highly organized and proactive STEAM Programs Administrator to support the planning, coordination, and execution of youth STEAM programs, including robotics teams and summer camps. This part-time position (20-25 hours/week) involves administrative, financial, communication, and logistical support to ensure successful programming and a smooth experience for families, instructors, and participants. Key Responsibilities: Program Administration Set up and manage programs in Coursestorm or equivalent registration platform. Track participant registrations and ensure all registration fees are accurately processed. Communicate with families regarding program logistics, reminders, and updates. Distribute and collect participant waivers, permission slips, and required documentation. Support administration and communication for after-school and summer STEAM programs. Assist with preparing thank-you cards and communications for donors, volunteers, and partners. Organize and maintain both physical and electronic files and folders related to programs, finances, and communications. Work with volunteers and interns Coordinate with volunteers, interns, and cross-departmental teams to support program planning and execution. Financial and Grant Support Assist with financial tracking, purchase orders, and expense reporting for STEAM programs. Support end-of-month reconciliations to ensure accurate financial records. Assist in reviewing and organizing grant documentation, applications, and reports. Track grant-related expenses and ensure compliance with reporting requirements. Team & Event Logistics Assist with organizing and supporting robotics teams and STEAM competitions. Coordinate hotel accommodations, transportation, and meal orders for student travel and events. Maintain communication with parents regarding travel schedules and event details. Ensure instructors and chaperones have the necessary materials and itineraries. Onsite Program Support Provide in-person support during onsite programs and events (some evenings and weekends required). Assist with preparing and distributing materials and supplies before each session. Support instructors and participants with check-in, troubleshooting, and logistics during programs. Surveys & Evaluation Create and administer post-program surveys to participants, families, and instructors. Collect and organize survey feedback for reporting and program improvement. Requirements: Qualifications: Strong organizational and time management skills with attention to detail. Excellent communication skills (verbal and written), especially with families and instructors. Comfortable using digital tools such as Coursestorm, Microsoft Outlook, Google Workspace, Excel/Sheets, Slack, and email platforms. Basic understanding of financial tracking, reconciliations, and data organization. Ability to manage multiple priorities in a fast-paced, youth-centered environment. Experience with youth programming, camps, or robotics teams is a plus. Availability for occasional travel and in-person event support (evenings/weekends). Work Environment: This is a part-time, hourly position. Must be available during key program times in the morning/afternoon, with flexibility for some evening and weekend activities. Occasional lifting of program materials (up to 25 lbs) may be required.

Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today. Scheduled Weekly Hours: 40 Emplify Health by Gundersen Tri-County is seeking an Executive Assistant to join our growing and thriving organization. This is your opportunity to provide both customer service and effective engagement to patients while doing meaningful, varied, and engaging work every day. No two days are the same, and the role offers constant opportunities to support patient care, staff, and our mission, vision, and values. We are looking for a candidate who is professional, detail‑oriented, efficient with technology/systems, and flexible - someone who brings strong judgment, integrity, and the ability to remain calm, focused, and organized even when things become busy. This position requires high confidentiality, discretion, and trust, as you will be a key partner to executive leaders, managers, staff, and community members. If you thrive in a role where relationships matter, teamwork is essential, and your work truly makes a difference, this may be the perfect fit. Apply today! What you will get: • Starting pay of $22.40/hour + more for relatable experience • Support for career growth through our Career Development Center and Tuition Investment Program • Top‑rated retirement plan and healthcare benefits • Leadership support to help you do your best work • Work/life balance to love what you do and where you live What's Available: • 1.0 FTE (40 hours/week) • Monday-Friday, primarily daytime hours • Location: Whitehall, WI • Schedule example: Monday-Friday, anywhere between 7:00 AM-5:00 PM What you will do: • Provide advanced and confidential administrative support for one or more key executives • Manage a broad range of complex responsibilities including confidential/technical information, calendar management, routine correspondence, meeting support, and liaison duties for internal and external customers • Keep operations flowing smoothly so executive leaders, managers, and staff can focus on patient care and daily operations • Serve as a trusted partner to leadership - offering stability, anticipating needs, preparing materials in a timely manner, and supporting a respectful, team‑focused environment • Deliver top‑level customer service and represent the organization professionally in interactions with community members across Whitehall, Blair, Independence, Arcadia, Mondovi, La Crosse, Eau Claire, and surrounding areas • Participate in community events in collaboration with the marketing team • Support a workplace culture that values respect, flexibility, humor, and strong working relationships What you need: • High School Diploma or equivalent, plus completion of a clerical/administrative assistant related certification required within two years of employment • 3-4 years of relevant experience supporting leaders or executives • Strong organizational skills, sound judgment, and the ability to remain calm and focused under pressure • Ability to work independently, anticipate needs, and adapt to changing priorities • Professionalism, excellent work ethic, and a commitment to integrity and confidentiality • A team‑oriented mindset and the ability to work respectfully with a wide variety of people as roles and teams evolve If you need assistance with any portion of the application or have questions about the position, please contact the recruiter listed below: Primary Recruiter: Mckenzie Beyer Recruiter Email Address: ************************* We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values - belonging, respect, excellence, accountability, teamwork and humility - our pillars set our foundation and our future. Equal Opportunity Employer

About VRSI Vocational Rehabilitation Specialists, Inc. (VRSI) is the nation's largest Homeless Veterans' Reintegration Program (HVRP) provider. We operate federally funded grants designed to help homeless and at-risk veterans successfully return to the workforce through employment services, training, and supportive resources. VRSI operates across multiple states and works closely with the U.S. Department of Labor and community partners to ensure high-quality, compliant, and mission-driven service delivery. Our work requires strong operational discipline, accurate financial tracking, and reliable administrative and programmatic support. Position Summary VRSI is seeking an Admin/Accountant to provide administrative, accounting, and organizational support to both the Program Manager (Head of Operations) and the Administrative/Accounting Lead (Head of HR, Accounting, and Administration). While the official job title is Admin/Accountant, this position functions as a high-trust support role to operational and administrative leadership. The primary purpose of this role is to support leadership by capturing, organizing, tracking, and following through on assigned work across operations, HR, and accounting. This role is execution-focused and support-driven. It does not include decision-making authority, approvals, or independent financial judgment. However, it does require a high level of attention to detail and the ability to conduct thorough, high-level reviews of information, with sufficient understanding of both HVRP operations and accounting processes to identify inconsistencies, missing information, or potential issues prior to leadership review. This position is fully in-office, based out of the River Falls or Eau Claire, WI office. Remote or work-from-home arrangements are not available. PRIMARY RESPONSIBILITY: MEETING, TASK & FOLLOW-UP SUPPORT This is a core function of the role. Attend meetings with leadership to document outcomes and assigned work. Take detailed, structured meeting notes that clearly capture: Tasks assigned Responsible parties Due dates and timelines Required follow-up or dependencies Create and maintain action-item and task lists based on meeting discussions. Track progress on assigned tasks and proactively follow up to support accountability. Provide leadership with clear written summaries after meetings outlining: Decisions made Tasks assigned Outstanding items Assist in developing and organizing meeting agendas in advance. Help keep meetings on task and on time by monitoring agenda flow and capturing next steps. Manage and coordinate meeting schedules and calendars, including scheduling follow-up and recurring meetings. HVRP Operations Support Entering data on budget narratives, Grant applications or other areas as needed Support development, formatting, and maintenance of HVRP training plans, onboarding materials, and internal guidance documents. Assist with working through and implementing operational plans by tracking progress and organizing supporting documentation. Support leadership in troubleshooting operational challenges by gathering information, documenting issues, and organizing materials for review. Gather, organize, and verify HVRP program documentation for internal monitoring, reporting, or compliance review. Operations & HR Support Researching Laws and Regulation and apply to company Support onboarding, personnel record-keeping, and HR compliance documentation as directed. Assist with documenting processes and maintaining standard operating procedures. Relay standard information or updates between leadership and program staff. Accounting Support Collect, organize, and track receipts, invoices, and supporting documentation to complete grant draws through PMS. Enter routine data into spreadsheets or accounting systems related to all grant draws. Complete in-depth reviews of draw documentation, audit materials, NICRA-related documents, or other required financial support materials. Assist with simple reconciliations under direction. Review all financial documentation for completeness and accuracy prior to submission. Continuity Support When operational or administrative leadership is unavailable, provide: Status updates Document retrieval Standard process information This role does not include approvals, policy decisions, or financial interpretation. Minimum Required Qualifications: Degree or relevant work experience that demonstrates the required knowledge and abilities for this role. High-level proficiency in Microsoft Office, with advanced Excel skills required. High level of overall computer proficiency, including the ability to learn internal systems quickly and work independently. Proven ability to take detailed notes, document assignments, track tasks, and follow through without reminders. Ability to work independently, manage priorities, and complete tasks with minimal direction. Strong administrative and organizational skills with exceptional attention to detail. Ability to produce clean, well-formatted, professional documents. Highest level of confidentiality, discretion, and professionalism when handling sensitive operational, HR, and financial information. Compensation and Benefits: Hourly Rate: $25-$30 based on experience Paid Company Holidays Sick Time: Eligible after 90 days Paid Time Off: Eligible after 90 days Healthcare: Eligible after 90 days 401k

Lutheran Social Services is seeking a full time Administrative Assistant to join our Fahrman Center. Fahrman Center is a 42-bed adult residential treatment facility that provides inpatient addictions services for men and women as well as restorative justice services for clients who are involved with various correctional entities. This role is a full time, benefits eligible opportunity. The hours are 8:00am-4:00pm This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. May have position specific administrative duties that are particular to a certain area(s) or program(s). Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Employee Assistance Program Service Awards and Recognition EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity Employer.

Dove Healthcare - West Eau Claire | 1405 Truax Blvd, Eau Claire, WI 54703 Schedule Details: full-time, days If you have strong attention to detail, excellent communication and customer service skills, enjoy multi-tasking, and have a knack for prioritizing and organizing your workload, we are looking for you! We are currently hiring a full-time administrative assistant who is self-motivated and looking to maintain an atmosphere of teamwork and continuous improvement. As an administrative assistant, you will be responsible for: greeting and assisting individuals that enter the facility answering and directing calls from a multi-phone line system ordering office supplies maintaining and ensuring accuracy of resident cash accounts assisting employees and residents assisting the administrator and other managers with clerical tasks Required Skills: excellent customer service ability to communicate effectively, verbally and in writing ability to multi-task and perform in an environment with interruptions, multiple responsibilities, and deadlines computer proficiency with Word, Excel, Publisher, Outlook, and other programs ability to use various office equipment, including copier, fax, telephone system, and keyboard ability to organize and set priorities Required Qualifications: must be age 18+ high school diploma or equivalency with additional education or work experience in a related area Health and Wellness Benefits choose your own health insurance - our benefit design offers the flexibility to choose the plan that works best for you and your family! company paid life and AD&D insurance dental and vision Insurance wellness incentives, including onsite gyms, health club reimbursement, weight loss program reimbursement supplemental benefits, including short-term disability, life insurance, critical illness, accident coverage, hospital indemnity, cancer paid time off (PTO) floating holiday employee assistance program (EAP) Financial Benefits early wage access through DailyPay childcare assistance - up to 20% 401k, with company match financial planning resources referral bonus - up to $700 per referral Career Development tuition reimbursement / scholarship opportunities continuing education career mapping All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or Veteran status. About Dove Healthcare Dove Healthcare consists of 11 skilled nursing and rehabilitation centers, six assisted living residences, and three independent living complexes in Barron, Bloomer, Chippewa Falls, Eau Claire, Fennimore, Lodi, Osseo, Rice Lake, Spooner, St. Croix Falls, and Superior. Our core services include inpatient and outpatient rehabilitation, post-hospital care, ventilator care, skilled nursing, long-term and end-of-life care, as well as senior independent living, assisted living, and memory care. As an innovative healthcare provider and community partner, we provide compassionate care and service to meet the needs of those who depend on us. We commit to excellence through adherence to high standards, disciplined leadership, and mutual respect for all. For more information, visit dovehealthcare.com.

**Job Title:** Administrative Assistant - Nutritional Services **Schedule:** Monday through Friday, 8 a.m. - 5 p.m. **Employment Type:** Full Time **Pay Rate:** $16+/hour, depending on relevant experience Kelly is seeking an organized and detail-oriented professional to provide administrative support to a Nutritional Services Department. The ideal candidate will play a vital role in ensuring efficient department operations and supporting key initiatives related to K12 nutrition programs. **Essential Duties & Responsibilities** + Maintain files associated with the Nutritional Services resource portal + Update and manage electronic customer records and contacts + Oversee content for education pages and sales support resources on department websites + Ensure nutritional information on company websites is current and accurate + Organize and assist with K12 marketing activities, including virtual and live events + Coordinate registration, billing, and materials for ServSafe classes and other marketing activities + Organize, cross-reference, and update customer files related to sales and usage commitments + Schedule and coordinate K12 bookings, collaborating with Purchasing and Marketing teams + Assist with evaluation and set-up of new products supporting the K12 program + Communicate effectively with K12 Team and Customers regarding School Services + Perform other related duties as assigned **Work Relationships & Scope** The K12 Program Assistant will interact regularly with Nutrition Services leadership, Purchasing, Marketing, Sales departments, as well as customers, vendors, and office staff. Role requirements may change over time at management's discretion. **Performance Measures** + Timely and accurate completion of duties and responsibilities + Successful execution of assigned tasks + Accurate and effective verbal and written communication + Regular, consistent, and punctual attendance per Kelly policy **Education & Experience** + High school diploma required; coursework or degree in relevant fields preferred + Clerical/administrative support experience may substitute for formal education + Prior experience in an office or administrative role is highly valued **Knowledge, Skills & Abilities** + Strong verbal and written communication skills + Knowledge of administrative, office, and data entry procedures + General accounting aptitude, including reconciliation ability + Proficiency in proof-reading, multitasking, organization, and meeting deadlines + Ability to work independently and maintain focus in a busy environment + Proficient in standard office computer software (Microsoft Outlook, Excel, Word) and internet research + Knowledge of USDA and Child Nutrition (K12), or willingness to learn **Apply today with Kelly to empower your future and help nourish tomorrow's leaders!** As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (********************************************************************* for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Trust the office staffing pioneer. Finding the right job isn't always easy. Kelly Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it! About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Lutheran Social Services is seeking a full time Administrative Assistant to join our Fahrman Center. Fahrman Center is a 42-bed adult residential treatment facility that provides inpatient addictions services for men and women as well as restorative justice services for clients who are involved with various correctional entities. This role is a full time, benefits eligible opportunity. The hours are 8:00am-4:00pm This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): * Must comply with applicable service regulations as well as agency and departmental policies and procedures. * Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. * Must support the Mission, Vision and Values of the Agency. * Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. * Deliver excellent customer service while maintaining an understanding and supportive demeanor. * Maintain an accurate information stream that meets the needs of clients and programs. * Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. * Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. * Create and edit documents (Word, Excel, PowerPoint, etc.). * Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. * Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. * Problem-solve and provide suggestions for efficiency and improvement as warranted. * Make recommendations regarding system changes that foster efficiency and quality. * General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). * Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). * Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. * Provide program specific support, which may include billing support functions, data entry, and other needed support. * Prepare and if applicable, develop/create department forms and maintain supply of paper forms. * Prepare and mail letters and packages. * Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. * Assist in planning, scheduling, and preparing for meetings and events. * Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. * May have position specific administrative duties that are particular to a certain area(s) or program(s). * Participate in other projects and other duties, as assigned and needed. PERKS: * Public Service Loan Forgiveness (PSLF) * By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. * Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. * Medical/Dental/Vision Insurance * Flex Spending for Dependent & Health Care * Mileage reimbursement * Paid Time Off * 10 Paid Holidays * Ability to Contribute to 403B * LSS makes annual raises a priority for employees * Employee Assistance Program * Service Awards and Recognition EDUCATION AND/OR EXPERIENCE: * High School Diploma or equivalent. * Associates Degree in administrative support area is preferred. * Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. * Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: * Ability to read, write, analyze and interpret to complete required documentation by established timeframes. * Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. * Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: * Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. * Ability to utilize efficiently an electronic health record(s) for documentation of direct services. * Must be able to work on computer and utilize computer applications and programs to effectively complete the job. * Ability to work within a variety of ever-changing software packages and computer systems. * Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. * Maintain records and accurate filing systems. * Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity Employer.

Performs all clerical functions such as typing, record keeping, preparing reports, preparation for meetings, and any other related work as assigned by the Plant Manager, Production Managers, Materials Supervisor, Engineers, and Department Managers. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE One year certificate from college or technical school; or Associate's degree (A.A.) or equivalent from two-year college or technical school; and three to six months related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Must be able to convert data into charts and graphs. Good math aptitude is required. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. COMPUTER SKILLS Word, Excel and Power Point. CERTIFICATES, LICENSES, REGISTRATIONS None required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following. Other duties may be assigned.) Assists Managers in carrying out their duties and responsibilities by learning all phases of the area in reports needed and department functions. Updates staffing requirements weekly. Records the production hours, etc. for both shifts in the Plant. Updates various charts daily or weekly for the Plant Managers and Production Managers Typing as requested, (reports, Department Manager Meeting Minutes, newsletter, inter-office memos, appropriation requests, etc.) Prepares unit cost projects reports and scrap projects reports monthly. Distributes morning reports to all managers. Maintains the copy machine and copy machine supplies. Establishes and maintains a central follow-up file for all managers. Coordinates maintenance calls/documentation. Runs errands to the main office - picks up checks, returns absent checks, picks up forms as needed. Orders office supplies for Plant Managers, Production Managers, Engineers and Department Managers. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.

Performs all clerical functions such as typing, record keeping, preparing reports, preparation for meetings, and any other related work as assigned by the Plant Manager, Production Managers, Materials Supervisor, Engineers, and Department Managers. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE One year certificate from college or technical school; or Associate's degree (A.A.) or equivalent from two-year college or technical school; and three to six months related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Must be able to convert data into charts and graphs. Good math aptitude is required. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. COMPUTER SKILLS Word, Excel and Power Point. CERTIFICATES, LICENSES, REGISTRATIONS None required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following. Other duties may be assigned.) Assists Managers in carrying out their duties and responsibilities by learning all phases of the area in reports needed and department functions. Updates staffing requirements weekly. Records the production hours, etc. for both shifts in the Plant. Updates various charts daily or weekly for the Plant Managers and Production Managers Typing as requested, (reports, Department Manager Meeting Minutes, newsletter, inter-office memos, appropriation requests, etc.) Prepares unit cost projects reports and scrap projects reports monthly. Distributes morning reports to all managers. Maintains the copy machine and copy machine supplies. Establishes and maintains a central follow-up file for all managers. Coordinates maintenance calls/documentation. Runs errands to the main office - picks up checks, returns absent checks, picks up forms as needed. Orders office supplies for Plant Managers, Production Managers, Engineers and Department Managers. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.

The Administrative Assistant position provides administrative support for the General Manager and department staff within the immediate work area. This position requires someone with an outstanding attitude, who is flexible, energetic, hardworking, well-organized, accurate, reliable, independent, and self-motivated. This position performs a wide variety of secretarial and administrative support duties for the General Manager as well as other department Managers. The Administrative Assistant will ensure the proper functioning of the department and enhance the productivity and effectiveness of the department staff in a busy, professional environment. Primary Responsibilities General office work, such as filing, photocopying, processing mail, and file maintenance Answering multiple line phone system with good phone etiquette, transferring calls, and taking and delivering messages quickly and accurately Tracks and schedules travel for department Team Members Monitoring incoming and outgoing faxes, routing documents to department Team Members Handling Inter-Company mail Sending/receiving emails to/from our vendors and guests Database entry and updating Order office supplies Coordinating departmental documentation for management approval and signatures Assist Accounts Payable department Other duties as requested or required Position Requirements High school graduate or equivalent 1-2+ years administrative experience supporting department personnel preferred Strong written and verbal communication skills Strong administrative and organizational skills Must be able to use calculator, PC, basic office equipment, keyboarding skills Strong knowledge of basic computer skills including Microsoft Office - Word, Excel, Outlook, PowerPoint

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Center for Excellence in Teaching and Learning: Administrative Assistant III/Prog & Operations MgrJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIIJob Duties:Position One full-time (1.0 FTE - 40 hours per week) university staff position is available in the Center for Excellence in Teaching and Learning with an estimated start date of March 2, 2026, or as soon as possible. The official title of this position is Administrative Assistant III with a working title of Program and Operations Manager (AD003 salary grade 18). This is an assignment expected to continue that requires a six-month probationary period. The expected hourly hiring salary will be $20/hour. Full UW-System benefits apply. This position reports to the Director of the Center for Excellence in Teaching and Learning. The position's working hours are 7:45 am - 4:30 pm. The Program and Operations Manager serves as a critical strategic partner in advancing the mission of the Center for Excellence in Teaching and Learning (CETL). This position provides leadership in administrative systems, program management, and technology integration to ensure the successful delivery of high-impact instructor professional development initiatives and support. The manager oversees day-to-day office operations, optimizes workflows, and drives continuous improvement in processes supporting ongoing programming development. Minimum Qualifications Knowledge, skills, and ability to create and maintain organizational systems related to record keeping and work processes. Effective interpersonal and written/oral communication skills to interact professionally with diverse groups and individuals, both on and off-campus, using a customer-service mindset. Strong analytical skills and efficient problem-solving skills, while being adaptable in different situations. Experience managing unit budget plans with timely financial reporting. Strong attention to detail and ability to track details through designated time periods. Ability to work independently and prioritize tasks with limited guidance from a supervisor. Operational knowledge of Microsoft Office: Excel, Word, PowerPoint, and the ability to learn new software. Be able to lift 20 lbs. for occasional furniture arrangement. Preferred Qualifications Operational knowledge of Microsoft Teams and SharePoint and the ability to learn new software. Supervisory experience managing and delegating tasks. Prior experience with additional computer systems including various database experience, financial management (Workday), survey creation tools (Qualtrics), eform solution (BPLogix) Student Information System (My Blugold CampS), workshop registration application (Workday Learning), and Learning Management System (Canvas). Familiarity with UW-Eau Claire or other UW System campus administrative procedures. DutiesProgram Management Partner with the CETL Director and the Associate Director to coordinate and execute faculty development programs that advance institutional teaching and learning priorities. Serve as super user and tech lead for Workday Learning for program creation, program management, and offering registration; overseeing troubleshooting, testing, and updates about system enhancements. Manage all program logistics, including scheduling, speaker engagement, contract administration, material preparation, and coordinating on-site support through facilities, IT technology, catering services, and travel arrangements. Create and execute marketing strategies to promote CETL programs, leveraging digital tools and communication channels to maximize instructor engagement. Manage all Universities of Wisconsin system requests, coordinating program logistics and budget management with the Office of Professional and Instructional Development (OPID). Manage the Scholarship of Teaching and Learning grant process by managing all submission forms, assisting applicants with submission logistics, administering awards, and addressing inquiries to ensure clear communication and strong support. Operations Management Direct and oversee all financial operations, including budget development and monitoring, procurement, reimbursements, and contract management, to ensure accuracy and compliance as the Cost Center Accounting Specialist in Workday. Manage and prioritize all incoming CETL communications while providing on-site program support, including customer service and troubleshooting, to ensure timely and effective assistance for faculty and staff. Oversee office systems and resources and implement streamlined processes and digital tools to improve efficiency and service. Hire, train, and supervise CETL graduate assistants, delegating projects and weekly work plans that advance CETL's mission and operational goals. Collaborate to create and prioritize instructor resources as outreach materials through internal SharePoint sites, campus-wide communications, and targeted marketing strategies. Lead the development, upkeep, and enhancement of CETL's public website and internal platforms to ensure accessibility, functionality, and an engaging user experience. The Unit The unit of the Center for Excellence in Teaching and Learning consists of six staff members who provide programming and assistance for faculty and staff to enhance their work as educators. The unit offers an inclusive space for faculty and staff to meet for professional growth. We focus on teaching, learning, and instructional technology. This unit works collaboratively with Learning and Technology Services to provide professional development focused on teaching and learning. ********************************************************* University and Eau Claire Community UW-Eau Claire, an institution of approximately 9,000students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of sustainability, leadership, and innovation. To learn more about UWEC, visit *********************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. Application Procedure Applications are submitted electronically. Please follow instructions found on the following website: ********************************************************* Job ID # JR1000xxxx. Please be sure you have included the following in PDF format: Letter of application Resume Names and contact information for three references. Please direct requests for additional information to: Avonlea Hanson, ***************** To ensure consideration, completed applications must be received by January 26, 2026. However, screening may continue until the position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:Special Notes:INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. ADDITIONAL INFORMATION The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today. Scheduled Weekly Hours: 40 Emplify Health by Gundersen Tri-County is seeking an Executive Assistant to join our growing and thriving organization. This is your opportunity to provide both customer service and effective engagement to patients while doing meaningful, varied, and engaging work every day. No two days are the same, and the role offers constant opportunities to support patient care, staff, and our mission, vision, and values. We are looking for a candidate who is professional, detail‑oriented, efficient with technology/systems, and flexible - someone who brings strong judgment, integrity, and the ability to remain calm, focused, and organized even when things become busy. This position requires high confidentiality, discretion, and trust, as you will be a key partner to executive leaders, managers, staff, and community members. If you thrive in a role where relationships matter, teamwork is essential, and your work truly makes a difference, this may be the perfect fit. Apply today! What you will get: * Starting pay of $22.40/hour + more for relatable experience * Support for career growth through our Career Development Center and Tuition Investment Program * Top‑rated retirement plan and healthcare benefits * Leadership support to help you do your best work * Work/life balance to love what you do and where you live What's Available: * 1.0 FTE (40 hours/week) * Monday-Friday, primarily daytime hours * Location: Whitehall, WI * Schedule example: Monday-Friday, anywhere between 7:00 AM-5:00 PM What you will do: * Provide advanced and confidential administrative support for one or more key executives * Manage a broad range of complex responsibilities including confidential/technical information, calendar management, routine correspondence, meeting support, and liaison duties for internal and external customers * Keep operations flowing smoothly so executive leaders, managers, and staff can focus on patient care and daily operations * Serve as a trusted partner to leadership - offering stability, anticipating needs, preparing materials in a timely manner, and supporting a respectful, team‑focused environment * Deliver top‑level customer service and represent the organization professionally in interactions with community members across Whitehall, Blair, Independence, Arcadia, Mondovi, La Crosse, Eau Claire, and surrounding areas * Participate in community events in collaboration with the marketing team * Support a workplace culture that values respect, flexibility, humor, and strong working relationships What you need: * High School Diploma or equivalent, plus completion of a clerical/administrative assistant related certification required within two years of employment * 3-4 years of relevant experience supporting leaders or executives * Strong organizational skills, sound judgment, and the ability to remain calm and focused under pressure * Ability to work independently, anticipate needs, and adapt to changing priorities * Professionalism, excellent work ethic, and a commitment to integrity and confidentiality * A team‑oriented mindset and the ability to work respectfully with a wide variety of people as roles and teams evolve If you need assistance with any portion of the application or have questions about the position, please contact the recruiter listed below: Primary Recruiter: Mckenzie Beyer Recruiter Email Address: ************************* We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values - belonging, respect, excellence, accountability, teamwork and humility - our pillars set our foundation and our future. Equal Opportunity Employer

About VRSI Vocational Rehabilitation Specialists, Inc. (VRSI) is the nation's largest Homeless Veterans' Reintegration Program (HVRP) provider. We operate federally funded grants designed to help homeless and at-risk veterans successfully return to the workforce through employment services, training, and supportive resources. VRSI operates across multiple states and works closely with the U.S. Department of Labor and community partners to ensure high-quality, compliant, and mission-driven service delivery. Our work requires strong operational discipline, accurate financial tracking, and reliable administrative and programmatic support. Position Summary VRSI is seeking an Admin/Accountant to provide administrative, accounting, and organizational support to both the Program Manager (Head of Operations) and the Administrative/Accounting Lead (Head of HR, Accounting, and Administration). While the official job title is Admin/Accountant, this position functions as a high-trust support role to operational and administrative leadership. The primary purpose of this role is to support leadership by capturing, organizing, tracking, and following through on assigned work across operations, HR, and accounting. This role is execution-focused and support-driven. It does not include decision-making authority, approvals, or independent financial judgment. However, it does require a high level of attention to detail and the ability to conduct thorough, high-level reviews of information, with sufficient understanding of both HVRP operations and accounting processes to identify inconsistencies, missing information, or potential issues prior to leadership review. This position is fully in-office, based out of the River Falls or Eau Claire, WI office. Remote or work-from-home arrangements are not available. PRIMARY RESPONSIBILITY: MEETING, TASK & FOLLOW-UP SUPPORT This is a core function of the role. Attend meetings with leadership to document outcomes and assigned work. Take detailed, structured meeting notes that clearly capture: Tasks assigned Responsible parties Due dates and timelines Required follow-up or dependencies Create and maintain action-item and task lists based on meeting discussions. Track progress on assigned tasks and proactively follow up to support accountability. Provide leadership with clear written summaries after meetings outlining: Decisions made Tasks assigned Outstanding items Assist in developing and organizing meeting agendas in advance. Help keep meetings on task and on time by monitoring agenda flow and capturing next steps. Manage and coordinate meeting schedules and calendars, including scheduling follow-up and recurring meetings. HVRP Operations Support Entering data on budget narratives, Grant applications or other areas as needed Support development, formatting, and maintenance of HVRP training plans, onboarding materials, and internal guidance documents. Assist with working through and implementing operational plans by tracking progress and organizing supporting documentation. Support leadership in troubleshooting operational challenges by gathering information, documenting issues, and organizing materials for review. Gather, organize, and verify HVRP program documentation for internal monitoring, reporting, or compliance review. Operations & HR Support Researching Laws and Regulation and apply to company Support onboarding, personnel record-keeping, and HR compliance documentation as directed. Assist with documenting processes and maintaining standard operating procedures. Relay standard information or updates between leadership and program staff. Accounting Support Collect, organize, and track receipts, invoices, and supporting documentation to complete grant draws through PMS. Enter routine data into spreadsheets or accounting systems related to all grant draws. Complete in-depth reviews of draw documentation, audit materials, NICRA-related documents, or other required financial support materials. Assist with simple reconciliations under direction. Review all financial documentation for completeness and accuracy prior to submission. Continuity Support When operational or administrative leadership is unavailable, provide: Status updates Document retrieval Standard process information This role does not include approvals, policy decisions, or financial interpretation. Minimum Required Qualifications: Degree or relevant work experience that demonstrates the required knowledge and abilities for this role. High-level proficiency in Microsoft Office, with advanced Excel skills required. High level of overall computer proficiency, including the ability to learn internal systems quickly and work independently. Proven ability to take detailed notes, document assignments, track tasks, and follow through without reminders. Ability to work independently, manage priorities, and complete tasks with minimal direction. Strong administrative and organizational skills with exceptional attention to detail. Ability to produce clean, well-formatted, professional documents. Highest level of confidentiality, discretion, and professionalism when handling sensitive operational, HR, and financial information. Compensation and Benefits: Hourly Rate: $25-$30 based on experience Paid Company Holidays Sick Time: Eligible after 90 days Paid Time Off: Eligible after 90 days Healthcare: Eligible after 90 days 401k

Job Description Dove Healthcare - West Eau Claire | 1405 Truax Blvd, Eau Claire, WI 54703 Schedule Details: full-time, days If you have strong attention to detail, excellent communication and customer service skills, enjoy multi-tasking, and have a knack for prioritizing and organizing your workload, we are looking for you! We are currently hiring a full-time administrative assistant who is self-motivated and looking to maintain an atmosphere of teamwork and continuous improvement. As an administrative assistant, you will be responsible for: greeting and assisting individuals that enter the facility answering and directing calls from a multi-phone line system ordering office supplies maintaining and ensuring accuracy of resident cash accounts assisting employees and residents assisting the administrator and other managers with clerical tasks Required Skills: excellent customer service ability to communicate effectively, verbally and in writing ability to multi-task and perform in an environment with interruptions, multiple responsibilities, and deadlines computer proficiency with Word, Excel, Publisher, Outlook, and other programs ability to use various office equipment, including copier, fax, telephone system, and keyboard ability to organize and set priorities Required Qualifications: must be age 18+ high school diploma or equivalency with additional education or work experience in a related area Health and Wellness Benefits choose your own health insurance - our benefit design offers the flexibility to choose the plan that works best for you and your family! company paid life and AD&D insurance dental and vision Insurance wellness incentives, including onsite gyms, health club reimbursement, weight loss program reimbursement supplemental benefits, including short-term disability, life insurance, critical illness, accident coverage, hospital indemnity, cancer paid time off (PTO) floating holiday employee assistance program (EAP) Financial Benefits early wage access through DailyPay childcare assistance - up to 20% 401k, with company match financial planning resources referral bonus - up to $700 per referral Career Development tuition reimbursement / scholarship opportunities continuing education career mapping All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or Veteran status. About Dove Healthcare Dove Healthcare consists of 11 skilled nursing and rehabilitation centers, six assisted living residences, and three independent living complexes in Barron, Bloomer, Chippewa Falls, Eau Claire, Fennimore, Lodi, Osseo, Rice Lake, Spooner, St. Croix Falls, and Superior. Our core services include inpatient and outpatient rehabilitation, post-hospital care, ventilator care, skilled nursing, long-term and end-of-life care, as well as senior independent living, assisted living, and memory care. As an innovative healthcare provider and community partner, we provide compassionate care and service to meet the needs of those who depend on us. We commit to excellence through adherence to high standards, disciplined leadership, and mutual respect for all. For more information, visit dovehealthcare.com.

Job Description Lutheran Social Services is seeking a full time Administrative Assistant to join our Fahrman Center. Fahrman Center is a 42-bed adult residential treatment facility that provides inpatient addictions services for men and women as well as restorative justice services for clients who are involved with various correctional entities. This role is a full time, benefits eligible opportunity. The hours are 8:00am-4:00pm This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. May have position specific administrative duties that are particular to a certain area(s) or program(s). Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Employee Assistance Program Service Awards and Recognition EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity Employer.

WHY JOIN OUR TEAM? Mon-Friday 8-5 No evenings, weekends, or holidays Paid Vacations & Holidays Profit sharing & 401k Team member discount On Campus coffee shop/cafeteria! Opportunity for Advancement! Position Summary: Menards is looking for a reliable and detail-oriented person to fill our Office Assistant role. This position performs a wide variety of administrative, accounting, and support duties such as filing, photocopying, processing mail and file maintenance. If this position interests you, we would like to talk to you. APPLY TODAY! PRIMARY RESPONSIBILITIES: Answering multiple line phone system with good phone etiquette, transferring calls, and taking and delivering messages Daily communication with stores and vendors regarding security and alarms Use of Microsoft Office and other software Maintaining calendars and scheduling Processing weekly payroll/time cards/time-off requests Handling account payables Processing a variety of reports Create routing templates and status reports for the manager Writing and Processing of Purchase Orders Any other duties as requested QUALIFICATIONS: Strong written and verbal communication skills Above average keyboard and 10-key skills Excellent problem-solving skills Knowledgeable in security software, Lotus and Microsoft Office Programs- Word, Excel, Outlook, and PowerPoint A Team Player- constant collaboration with others involved including Team Members, Managers and Outside Vendors Must be able to work 40 hours/week Must be willing to work overtime as needed Don't see a job that meets with your interests? Sign up for a Job Alert to get notified when a job opens near you.