Executive administrative assistant jobs in Fontana, CA

In-Person | Full-Time | Field & Office Based Company: Enhaus Design Build Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable. As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward. Role Overview This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination. Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team. This is not a remote role. Key Responsibilities Executive & Administrative Execution Provide in-person administrative support to executive leadership Manage calendars, meetings, deadlines, and priorities with precision Track action items and ensure timely follow-through Draft clear, professional emails, documents, and internal communications Organize contracts, proposals, invoices, and internal documentation Maintain clean digital filing systems and task trackers Assist with expense tracking and coordination with accounting Support and enforce internal processes and SOPs Ensure no tasks, deadlines, or communications fall through the cracks Task Management, Accountability & Team Support Manage multiple tasks and priorities in a fast-paced environment Take full ownership of assigned responsibilities from start to finish Maintain organized task lists, deadlines, and progress updates Communicate status clearly and proactively Identify problems early and help drive solutions Support team members to ensure collective success Execute reliably without reminders or micromanagement Marketing, CRM & Field Coordination Execute marketing initiatives and support ongoing campaigns Maintain clean and accurate CRM records (experience with HubSpot is desired but not required) Track leads, deal stages, notes, and follow-ups Draft written marketing, email, and event communications Coordinate with designers, photographers, videographers, and vendors Travel to job sites as needed to support coordination and marketing efforts Ensure marketing timelines and deliverables are met Event & On-Site Execution Coordinate and execute logistics for client events and workshops Travel locally between project sites and event locations Communicate clearly with vendors, clients, and internal teams Manage schedules, materials, and on-site setup Provide on-site event support with professionalism and attention to detail Complete post-event follow-ups, documentation, and CRM updates Qualifications & Requirements Available full-time, in person Able and willing to travel locally from project to project Highly detail-oriented with strong organizational skills Strong verbal and written communication skills Excellent task management and prioritization abilities Responsible, reliable, and accountable Team-focused and goal-oriented mindset Creative and comfortable contributing ideas Willing to tackle new problems and adapt quickly Proactive, confident sharing opinions and asking questions Enjoys organization, structure, and clean systems Experience working in a fast-paced work environment Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with HubSpot CRM is a plus, but not required Interested in learning and supporting marketing initiatives Why Join Enhaus Direct exposure to leadership and real responsibility Clear expectations and measurable performance standards Dynamic role spanning office, field, and event environments Opportunity to grow into Operations, Office Manager, or Executive Operations roles High-performance, team-driven culture with room to grow

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity. Reporting to the Vice President for University Advancement, the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative, operational, and project management support work for the Vice President. Oversees complex, highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice President's administrative team. Provides agile, proactive, reflective, and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Vice President's Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the President's Office, other division VPs, senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee. Communicates with city officials, donors, and Chancellor's Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff, the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice President's Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies. Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees Advertised: Dec 18 2025 Pacific Standard Time Applications close: Jan 08 2026 Pacific Standard Time

At a glance Are you proactive? Do you love asking thoughtful questions, building relationships, and speaking with potential donors to set up meaningful conversations? Do you bring a strong work ethic and a commitment to excellence? Step into a high-visibility role as the Executive Assistant to the Vice President for University Relations & Development at Cal State Long Beach. In this pivotal position, you'll work closely with senior leadership and engage with departments across campus-all in a vibrant coastal environment known for its beautiful grounds and welcoming community. As Executive Assistant, you'll play a key role in moving the team and university forward. You'll coordinate high-level meetings, travel, and events; manage important donor relationships; support strategic initiatives; and contribute to efforts that strengthen fundraising and community partnerships. You'll join a collaborative, celebratory team where health, balance, and family come first-and where you'll have the opportunity to learn, grow, and advance your career. Relocation assistance is available. Description: What you'll be doing Another Source's client, California State University, Long Beach, is hiring an Executive Assistant to join their University Relations & Development team in Long Beach, CA. Here's a little about CSU Long Beach & The Executive Assistant to the VP for University Relations & Development Opportunity The University Relations & Development team at Cal State Long Beach, one of the largest universities in the CSU system, is dedicated to advancing The Beach through innovative strategies and impactful relationships. We craft and implement programs that inspire philanthropy, secure public funding, and build strategic partnerships, all while enhancing the value of a Beach degree. Our team connects alumni, friends, corporations, and foundations with transformative giving opportunities that support student scholarships, capital projects, faculty programs, and special initiatives. By fostering meaningful investments, we strengthen our university's role as a steward of place and drive organizational effectiveness. To learn more about the University Relations and Development division, please visit: ********************************************************** Did you know? California State University system is the largest public four-year university system in the world, with more than 486,000 students, and 56,000 faculty and staff. ******************************************* Why Join Us? Learn more about CSULB: ********************* At Cal State Long Beach (CSULB), you'll be part of a vibrant campus community known for innovation, collaboration, and impact. This is an exciting opportunity to work alongside senior leaders, including the Vice President and Associate Vice Presidents of University Relations & Development, providing strategic and administrative support to advance institutional priorities. Located on the Southern California coast, Long Beach offers the perfect blend of city energy and coastal relaxation. With miles of beaches, year-round sunshine, a thriving arts and food scene, and easy access to Los Angeles and Orange County, it's a community where work-life balance truly thrives. Affordable compared to nearby coastal cities, Long Beach is a place where you can build your career while enjoying the best of SoCal living. Relocation assistance is available. Key Responsibilities Reporting to the Vice President of University Relations & Development, the Executive Assistant will: Act as a strategic liaison between the VP, senior leadership, URD teams, and external stakeholders. Manage the success and coordinate high-level meetings, travel, and events for the VP and AVPs. Coordinate donor and prospect engagement, including outreach, scheduling, and presentation materials. Co-manage donor relations for the Long Beach State Foundation Board, leading high-impact projects and strategic initiatives. Ensure smooth administrative operations in partnership with the Division Administrative Coordinator, including office coverage, reception, and guest relations. What You'll Bring Equivalent to a bachelor's degree in a related field and four years of related experience. At least five years of administrative support experience preferred. Ability to manage complex calendars, balance competing priorities, and maintain discretion with confidential information. Excellent communication skills - verbal and written - with diplomacy in high-profile settings. Proficiency in Microsoft Office Suite, calendar management systems, and virtual meeting platforms. Strong project management and organizational skills with the ability to coordinate across diverse teams and stakeholders. What's in It For You: Salary: $80,000 - $90,000 Benefits: A real “wow” about Cal State Long Beach is that the employer-paid benefits that help you enjoy peace of mind - knowing that much of your health care and security is covered, so you can focus on doing your best work. Employer-paid health, dental, and vision coverage options, plus voluntary add-ons so you can tailor what works best for you. California State University Long Beach Retirement plans with CSULB and the California State University system (CalPERS/CalSTRS where applicable) to help you invest in your future. California State University Long Beach Generous wellness resources to support your mental, emotional, and physical wellbeing. California State University Long Beach Open Enrollment each fall to review and adjust your coverage so it fits your needs. California State University Long Beach Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. #AS1 #LI-SB1

Job Title Executive Assistant to the Vice President Classification Executive Assistant III AutoReqId 553907 Department Vice President, University Advancement Division Vice President, University Advancement Salary Range Classification Range $5,797 - $8,445 per month (Hiring range depending on qualifications, not anticipated to exceed $5,797 - $6,031 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity. Reporting to the Vice President for University Advancement, the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative, operational, and project management support work for the Vice President. Oversees complex, highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice President's administrative team. Provides agile, proactive, reflective, and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Vice President's Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the President's Office, other division VPs, senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee. Communicates with city officials, donors, and Chancellor's Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff, the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice President's Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies. Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Opportunity for advancement Training & development Vision insurance Are you a highly skilled tax professional with a passion for strategic financial solutions and a keen eye for detail? If you're ready to be part of a dynamic team making a meaningful impact in the lives of high-earning professionals, this is your opportunity. Company Overview: At Genwealth 360, we redefine financial planning by integrating tax planning as the cornerstone of our holistic approach. Catering to a clientele of physicians and dentists we pride ourselves on delivering innovative, forward-thinking strategies that go beyond mere compliance. Join us in our mission to empower our clients with knowledge and unparalleled financial solutions. Position Overview: As a Strategic Tax Analyst at Genwealth 360, you will be more than a tax expert; you'll be a financial innovator. In this role, you will analyze tax data, identify tax-saving opportunities, prepare tax returns for our high networth medical professionals and practice owners, and ensure compliance, all while contributing to comprehensive financial strategies that optimize our clients' overall fiscal health. Key Responsibilities: Conduct in-depth tax research and analysis, ensuring alignment with federal, state, and local laws. Prepare and review complex tax returns for high-net-worth individuals and corporate entities. Proactively identify and recommend tax-saving strategies. Collaborate with financial planners to integrate tax strategies into broader financial plans. Stay abreast of tax law changes, translating them into actionable strategies. Educate and advise clients, enhancing their understanding and engagement. Qualifications: Bachelor's degree in Accounting, Finance, or related field (Master's In Accounting, Enrolled Agent, CPA preferred). 3-5 years of experience in tax analysis/ tax preparation, with a focus on high-net-worth individuals, complex tax planning, and strategic financial management. Profound knowledge of tax laws and regulations. Proficiency in Pro Series and Microsoft Excel. Exceptional analytical, problem-solving, and organizational skills. Ability to thrive in a collaborative environment and meet tight deadlines. Benefits: Competitive salary of $105,000 per year. A comprehensive benefits package, including healthcare, dental, and retirement plans. Unique professional development opportunities, including on-going training and mentorship. A collaborative, supportive, and innovative work culture. Pathways for career growth and advancement in a pioneering financial firm. How to Apply: Are you ready to join a team where your expertise not only ensures compliance but drives financial innovation? If you're a dedicated tax professional eager to make a significant impact, we want to hear from you. Please submit your resume and a cover letter detailing your qualifications and your vision for the role to ********************** Embark on a career that transcends the ordinary. Apply today and become a pivotal part of our trailblazing team at Genwealth 360 Inc.

The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply

Job Title Executive Assistant to the Vice President Classification Executive Assistant III AutoReqId 553907 Department Vice President, University Advancement Division Vice President, University Advancement Salary Range Classification Range $5,797 - $8,445 per month (Hiring range depending on qualifications, not anticipated to exceed $5,797 - $6,031 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity. Reporting to the Vice President for University Advancement, the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative, operational, and project management support work for the Vice President. Oversees complex, highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice President's administrative team. Provides agile, proactive, reflective, and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Vice President's Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the President's Office, other division VPs, senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee. Communicates with city officials, donors, and Chancellor's Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff, the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice President's Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies. Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

Skylus Organization is the personal office of Mr. Jay Skylus. Skylus Organization exists to advance transformative technologies, long-horizon research, and mission-aligned ventures that protect humanity and build resilience for the future. Skylus provides executive and operational support across the Founder's portfolio, including Aevum, a company pioneering autonomous launch and logistics systems to deliver space access and global cargo on demand. ************** Personal Assistant to Deep Tech Founder & CEO This is an exclusive opportunity to join the inner circle of a founder building the future of aerospace, AI, and space logistics. As the Personal Assistant, you'll do more than manage schedules, you'll ensure the future runs on time. You'll move at the pace of a founder who, in the same day, designs AI architectures, engineers next-generation aircraft, leads software teams, manages space missions, and raises capital from the world's most discerning investors. You'll have a front-row seat to history in the making, from investor briefings to private dinners, from aerospace labs to institutes tackling today's greatest challenges. Your job is to orchestrate the environment around the Founder so nothing distracts him from building what matters most. This is a high-trust, high-profile, high-impact role. If you thrive on pace, precision, and presence, this is your seat. Key Responsibilities Personal & Tactical Support Manage a complex calendar, integrating personal, professional, and social commitments. Coordinate personal logistics (errands, vendor management, appointments) and ensure seamless integration between personal and professional domains. Ensure office setups, workspaces, and daily environments run smoothly. Plan and align family activities and events with the Founder's schedule. Professional & Strategic Support Act as gatekeeper, filter inbound requests and escalate only what matters. Work closely with Aevum's leadership team to ensure alignment with Founder's priorities. Prepare agendas, reminders, and briefing notes for key meetings. Track expenses and reconcile with accounting. Support small professional-social events (investor dinners, think tank engagements). Project Management & Executive Support Oversee task tracking and follow-ups across leadership, ensuring projects move forward on time. Maintain visibility into priorities, deadlines, and dependencies using workflow management tools. Create clear checklists, reminders, and workflows that keep the Founder and team aligned. Anticipate bottlenecks, flag risks early, and drive resolution by coordinating with the right people. Ensure accountability loops are closed, every task assigned is tracked through to completion. Oversee administrative staff. Travel & Logistics Plan and book complex travel (domestic + international). Anticipate issues and resolve them in real time. Ensure seamless logistics across professional, personal, and family domains. Brand & Values Alignment Provide light public-facing support - capturing content, coordinating photos, noting key moments of the Founder. Maintain awareness of context, tone, and optics to ensure alignment with the humanity-first, protector ethos of Skylus and Aevum. Uphold confidentiality and discretion at all times. Required Qualifications 3+ years of experience as a supporting high performance founders or executives in a technical or highly regulated industry. Experience supporting senior executives or founders; familiarity with startups, tech, or aerospace/defense a plus. Exceptional organizational and multitasking skills; polished communication. High discretion, loyalty, and professionalism with sensitive matters. Social fluency - able to represent the Founder and organization with elegance and composure. Comfortable working in a fast-paced, high-intensity environment. Based on Los Angeles or Orange County; flexible for irregular hours and travel (up to 50% travel may be required during crunch periods). Preferred Qualifications Bachelor's degree in relevant field 7+ years of relevant industry experience About the Founder The Founder of Skylus Organization and Aevum has been building at the frontier his entire life. At 16, he engineered a car from the ground up that was featured on magazine covers. By 20, he had graduated with dual degrees in physics and mathematics in just two years. Before he could legally drink, he had already internationally published peer-reviewed papers on nuclear rocket propulsion and autonomous spacecraft. He went on to work directly for multiple billionaires in aerospace and technology before founding Aevum at 24. By 27, he had won specific U.S. Department of Defense contracts against billionaire-backed competitors, proving that deep technologies could succeed without legacy infrastructure or billionaire patronage. He also serves on national security and presidentially appointed advisory boards, helping shape U.S. national security priorities and future legislation for commercial space. These roles place him at the intersection of policy, security, and innovation, ensuring his technologies align not just with today's missions but with the long-term needs of the nation and humanity. But what defines him most is not competition or influence, it's protection. From childhood, he has carried a deep instinct to guard and defend others. His companies are an extension of that ethos: built on the belief that technology can extend human compassion and our will to help each other. In a world too often driven by power and status, he is determined to provide a counterexample, proof that innovation can serve humanity first. This is why he continues building at the edge: to ensure the next generation inherits balance, not imbalance, so they have agency to drive and shape their own future, rather than having that future imposed upon them. Today, he leads his teams in designing unmanned aircraft, next-generation AI systems, and orbital space missions, often all in the same day. As his Personal Assistant, you will ensure the machine around him runs flawlessly, so he can focus on building the future in service of humanity's most urgent needs. ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. BENEFITS 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions SCHEDULE Weekdays; weekends as necessary EQUAL OPPORTUNITY EMPLOYER Employment with Aevum is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

CTC Relations is a premier boutique recruiting firm. We are currently working with an International premier legal firm representing companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, venture firms, private equity firms, and Fortune 500 investment banks that finance and advise them. Job Description Provides administrative support: Extensively manages calendar. Plans, negotiates and schedules meetings to accommodate executive and others. Uses discretion and judgment to determine the priority of meetings. Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps executive informed of upcoming appointments and deadlines. Coordinates meetings with internal employees and external contacts. Schedules meeting rooms, orders food, visitor passes, and equipment as required. Greet and escorts visitors, meeting attendees, and candidates. Manages complex travel arrangements. Reserves transport and accommodations taking into consideration executive preferences, cost, and timing implications. Ensures that executives have necessary paperwork for travel (e.g., tickets, confirmation numbers, visas, itineraries) and keeps an eye on delays and schedule changes to re-arrange as necessary. Completes business expense claims promptly and follows up on reimbursements if necessary. Responsible for all aspects of event planning for the overall investment strategy team, as well as assisting with the planning for Crescent's annual off-site conference. Manages incoming and outgoing correspondence (post, e-mail, etc.); handles routine issues directly and prioritizes remainder. Creates and maintains lists, files and databases to enhance efficiency and productivity. Organizes and maintains information that may be sensitive, confidential, or technical in nature. Audits records for discrepancies and reconciles issues as appropriate. Covers telephones and takes accurate written messages and notes. Arranges for back-up coverage when necessary and provides back-up coverage when other executive assistants are out of the office. Demonstrates an understanding of other executives' needs, preferences, and schedules in order to provide support when primary assistant is out of the office. Identifies opportunities to improve work processes/flow in order to leverage own and department's workload. Keeps abreast of internal administrative policies, practices, and guidelines (e.g., travel and expense guidelines, office processes). May assist with arranging and preparing food and beverage set-up for executives and visitors. May provide administrative support to projects or broader initiatives. Acts as the first point of contact for inquiries: Assesses level of urgency and determines business nature of inquiries. Uses judgment to determine what inquiries need to be put through to executive. Determines when and how to interrupt executives for urgent or time sensitive requests. Responds to internal and external queries concerning guidelines, procedures or operations. Uses knowledge of the function and executive's role to independently resolve issues for executives, escalating and redirecting more technical inquiries as appropriate. Proactively develops relationships with key internal and external contacts in order to source information or redirect calls appropriately. Assist with personal work for the executive as necessary: Assists with personal appointments, reservations, errands, household needs, special events and miscellaneous tasks. This may require interacting with family members and outside parties (e.g., house managers, hotel and restaurant staff, etc.). Coordinates personal dinners, special events and social functions. Maintains personal financial data and information. Qualifications Minimum 5-10 years of prior Executive Assistant job experience Ability to proactively anticipate needs of executive and get tasks done without direction, using formal channels and informal network as appropriate. Takes the initiative by identifying issues and recommending solutions. Uses effective written and verbal communication skills with a diverse group of employees, senior leaders, and individuals outside the organization. Professional service orientation and builds rapport with peers and internal and external contacts. Strong team player within the broader administrative function. Exhibits sound judgment in resolving matters of high complexity. Maintains the utmost level of discretion and confidentiality. Actively demonstrates commitment by maintaining a consistent, punctual and predictable work schedule. Effectively prioritizes assigned work and completes it in a timely manner. Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments. Working Conditions The responsibilities of this position may require employees to respond and/or work outside normal business hours. May be on-call at times, particularly during executive's travel schedule. Additional Information Compensation: $100,000 plus DOE

Cerritos, CA Direct Hire. 25\-30\/hr. We are seeking a highly skilled and dynamic Executive Assistant to provide exceptional support to our President. This pivotal role involves managing a wide array of executive\-level responsibilities with finesse, showcasing outstanding multitasking abilities, and thriving independently in a fast\-paced, professional setting. The ideal candidate will possess superior organizational skills, a commitment to excellent customer service, and a passion for contributing to our organization's success. Requirements Must\-Have Qualifications Over 5 years of experience providing support at an executive level Exceptional written and verbal communication skills Proven ability to manage competing priorities, multitask effectively, and follow through diligently Experience in a professional services environment is a plus Advanced calendar management expertise Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required Skills Outstanding customer service abilities Superior organizational skills Collaborative team player Proactive and initiative\-driven Leadership qualities Positive and professional attitude Reliable and dependable Accounting firm experience a plus Required Skills Outstanding customer service abilities Superior organizational skills Collaborative team player Proactive and initiative\-driven Leadership qualities Positive and professional attitude Reliable and dependable Accounting firm experience a plus Benefits Benefits Our firm offers a comprehensive benefits package designed to support the well\-being and professional growth of our employees. About Us Join our vibrant and innovative team, where your contributions will directly impact our organization's growth and success. We foster a collaborative, supportive workplace that values dedication, professionalism, and a positive mindset. This is an opportunity to grow your career in a dynamic environment that recognizes and rewards your efforts. "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"642499540","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Financial Services"},{"field Label":"Work Experience","uitype":2,"value":"4\-5 years"},{"field Label":"Salary","uitype":1,"value":"30"},{"field Label":"City","uitype":1,"value":"Cerritos"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"90703"}],"header Name":"Executive Assistant to the President","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00143030","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********11229123","FontSize":"12","google IndexUrl":"https:\/\/talentry.zohorecruit.com\/recruit\/ViewJob.na?digest=VtjcLgysU8341@TlI@93cHfzO.Ayv0MI5MupLtn82bA\-&embedsource=Google","location":"Cerritos","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"kpa3g78fecd22d77c4a778b704382770fc045"}

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Definition ) ) Coastline College Coastline College, established in 1976 as the nation's first campus-free college, has evolved from a "college beyond walls" into a leader in online, competency-based, correspondence, and in-person education. Serving diverse student populations, Coastline offers associate degrees and certificates that lead to career advancement, transfer, and personal empowerment. Committed to equity, we meet students where they are, delivering innovative instruction and services to promote success, as reflected in our College mission: Mission&Values We value and respect diversity in all its forms and seek candidates whose professional experience and service advance anti-racism, equity, and social justice. Successful candidates will help all students, regardless of background, achieve their educational goals, particularly those from historically underrepresented communities. Summary Performs a variety of technical and complex administrative support duties for a Vice President. Coordinates and performs administrative projects involving research and coordination of data and materials to meet timelines, often involving multiple organization units and outside organizations. Coordinates workflow and support activities for the office and often for programs involving other organization units and grants. Distinguishing Career Features Administrative Assistants at this level focus on applying services typically for a division having oversight of closely related functions. The Administrative Assistant to the Vice President is part of a multi-level career path encompassing administrative support. Advancement to this level of Administrative Assistant is based on need and requires at least two years at an Administrative Assistant level with a demonstrated ability to serve the executives, e.g., Vice Presidents or higher, whose functions require integrating the services of a variety of departments. Essential Duties and Responsibilities Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all the following types of duties, as assigned: 1. Provides support to a vice president of a technical and complex nature. Completes work assignments by applying in-depth understanding of the functions and procedures of the division and a basic understanding of the functions and procedures of other divisions. 2. Prepares, organizes, and maintains a variety of comprehensive and confidential files and records. Receives, handles, and stores the confidential, private, and sensitive information pertaining to the assigned executive office and division. 3. Responds to inquiries and conveys technical policies and procedures, referring and briefing extremely difficult or sensitive matters to the appropriate administrator. 4. Organizes, balances, prioritizes, and performs administrative support duties, anticipating business and academic calendars and cycles. Establishes and works within timelines for projects, activities, and required submissions. 5. Coordinates the administrative aspects of projects and events, integrating them with ongoing work routines and making assignments to other staff as necessary. 6. Assists the executive by preparing multimedia presentations for use in internal, board, and external use. 7. Provides administrative support to special processes such as, but not limited to cross functional committees, advisory boards, and special interest group meetings. Prepares forms, revisions, and final documents to support proceedings. 8. Takes notes, recollections, or transcribes proceedings, including those which are of a confidential or private nature. Prepares from rough drafts or standing instructions a variety of correspondence, reports, and statistical data. Independently composes, and reviews for legality, original correspondence and forms on routine district matters. 9. Prepares board agenda items, agreements, and contracts for services/facilities used by and/or provided by the division. Processes contract documents and sets up internal routines for monitoring performance. 10. Prepares reports for internal and external use. Sets up deadlines for other work units to submit information. 11. Receives and screens telephone calls and visitors, handling routine-to-difficult matters independently, providing information, or routing calls to administrators. 12. Schedules appointments and arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. May initiate hotel, conference, and travel reservations as directed. 13. Prepares agreements and contracts for services used by and/or provided by the division. Processes contract documents for approval and distributes executed instruments. 14. Performs special projects as assigned. Conducts research of file libraries, business transactions, official proceedings, employee and student records, industry statistics, and trends, etc., to compile reports for administration or to regulatory or governing agencies. 15. Assists the executive with development of division-level budget proposals, maintaining communications with work sections on status and information needs. Maintains approved budgets, transaction records, and audit trails, including those for contracts, capital outlay, special projects, and grant-funded activities. 16. Reconciles expenditures and initiates budget allocation changes and reassignments of funds to and from various accounts, coordinating with accounting staff to ensure compliance. Prepares requisitions and claims for reimbursement. 17. Compiles periodic analytical reports requiring research, estimates, and presentations that integrate text and presentation graphics. Prepares reports for state and local agency requirements. 18. May assign, prioritize, and review work of other staff and temporary help. 19. Performs other related duties as assigned that support the objective of the position. 20. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics. Qualifications and Physical Demands Knowledge and Skills 1. The position requires extensive knowledge of modern office practices, procedures and equipment, including filing systems, executive communications techniques, and letter and report writing. 2. Requires in-depth knowledge of District, college and divisional operations, policies, procedures, and calendars. 3. Requires a well-developed knowledge of, and skill at using personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, special applications used for decision support, and data entry onto custom databases. 4. Requires working knowledge of and skill at conducting research of education codes and legislation. 5. Requires skill at facilitating problem-solving processes. 6. Requires enough math skills to perform financial and statistical record keeping, including double entry bookkeeping. 7. Requires enough knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence. 8. Requires well-developed human relations skill to convey executive office purpose, work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts. Abilities 1. Requires the ability to perform the essential responsibilities and functions of the position. 2. Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections. 3. Requires the ability to learn, interpret, explain and apply knowledge of District, college and division organization, operations, programs, functions, special terminology used in the organization unit, to relieve an administrator of a variety of administrative details. 4. Requires the ability to learn and apply education codes and other policies and rules within a reasonable time. 5. Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases. 6. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. 7. Requires the ability to communicate with administrators, parents, students, staff, and the community using patience and courtesy, and in a manner that reflects positively on the College and District. Physical Abilities 1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 2. Essential functions will vary by position. 3. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. Desirable/preferred qualifications: * Demonstrated ability tomanage a high-volume workload,prioritize multiple deadlines, and maintain accuracy in a fast-paced executive environment. * Ability toanticipate the needs of the Vice President of Instructionand proactively prepare materials, information, and logistical support. * Strong written and verbal communication skills, including the ability to draft and formatprofessional correspondence, reports, and presentations. * Advanced proficiency with Microsoft Office Suite, Adobe Acrobat, and database or budget-tracking systems. * Experience coordinatingcomplex meetings, projects, and/or events, including preparing agendas, minutes, and follow-up documentation. * Demonstrated commitment todiversity, equity, inclusion, and culturally responsive servicewhen supporting students, employees, and community partners. * Ability to exerciseindependent judgment, handle confidential information with discretion, and resolve issues professionally. * Proven capacity to build effective working relationships and provideexceptional customer serviceacross diverse constituencies. Education and Experience The position requires an Associate's Degree and five years of progressive administrative experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. A Bachelor's degree may substitute for some experience. Licenses and Certificates May require a valid driver's license. Working Conditions Work is performed indoors where minimal safety considerations exist. Conditions of Employment This recruitment is for onepermanent, full-time, 12-months per year classified position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. (Salary Range EE-119) Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Application materials must be electronically submitted online at******************************* Incomplete applications and application materials submitted by mail will not be considered. Additional Information Applications must be received no later than the posted closing date. There are NO EXCEPTIONS.Electronic applications may be completed by visiting******************************* Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at **************. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling **************. Application Requirements: To be considered for employment you must submit a complete application packet. A complete application packet includes: * A complete online Classified/Management Employment Application. * A current resume. (Attached as a separate document.) * A cover letterhighlighting your qualifications for the desired position. (Attached as a separate document.) * Answers to Supplemental Questions. (clear and detailed responses requiredas they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A", or leave blank). To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank. All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview. Any documents that you are unable to attach can be emailed tojobs@cccd.edu.Emails must clearly indicate the job you are applying to and your name. Disability Accommodations: If you require accommodations in the Application or Examination Process, please notify Human Resources by calling ************** OR **************. Coast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline College,Golden West College,and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population. Coast Community College District Title IX: Title IX & Sex Discrimination This direct link2025 Annual Security and Fire Safety Report (ASFSR)is the 2025 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2022, 2023, and 2024 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class. SUMMARY DESCRIPTION Under general direction, performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an executive-level manager; processes administrative details not requiring the immediate attention of the executive including the coordination of functions, communication of policy, researching information, the preparation of reports, and other administrative tasks. The senior executive administrative assistant classification provides responsible administrative support to an executive-level manager. The duties of the senior executive administrative assistant involve a wide variety of diverse, complex, and sensitive/confidential administrative and secretarial tasks, requiring a substantial amount of tact, judgment, and initiative. The incumbent is required to be self-directed and to relieve the executive of various administrative duties and may provide work direction, supervision, and guidance to clerical personnel assigned to the area. REPRESENTATIVE DUTIES The following duties are typical for this classification. * Serves as senior executive administrative assistant to an executive-level manager; participates and assists in the administration of the executive's office, providing relief from a variety of technical and administrative duties; serves frequently as a liaison between the executive and the public, students, staff, and other campus/district officials; promotes and maintains positive staff, student, and community relations; exercises judgment, diplomacy, and discretion in handling matters of a difficult and sensitive nature. * Assists the executive in meeting reporting requirements, functional responsibilities, and research objectives; assists in organizing programs, functions, and activities promoted by the district, college, or program area. * Serves as receptionist for the executive's office; screens office and telephone callers; responds to sensitive questions, complaints, and requests for information from administrative, management, academic, and/or classified staff and the general public; communicates information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. * Plans and organizes office support functions for the executive's office; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends improvements in work flow, procedures, and use of equipment and forms; reviews, updates, and informs the executive and others of essential timelines; discusses and reviews calendar of events on a regular basis with the executive to assure timely coordination of office activities and status of assigned projects; develops schedules related to assigned activities and services. * Assists in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized computer formats for division reports and publications; establishes new and revised office procedures as appropriate. * Utilizes technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other departments; makes travel arrangements for assigned staff; processes conference reimbursement and other requests. * Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, recommendations, and alternatives as requested; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. * Coordinates and oversees specialized functions or projects independently as assigned; coordinates a variety of special events and district-wide activities for the executive; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate. * Responsible for compiling and coordinating the submission of board agenda items and supporting documentation for assigned area; reviews board books to assure information is accurate. * Serves as liaison between senior level executive staff, administrative and management staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or Program area policies and procedures, or referring callers to the administrator or others as necessary. * Assists in the preparation and administration of program budget(s); assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to the executive for control of expenditures; assists in resolving budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers; recommends budget revisions. * Recommends expenditures for office equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; assures proper functioning of office equipment; posts, monitors, and tracks invoices and other expenditures. * Provides staff support to standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate. * Takes and transcribes dictation of sensitive/confidential materials; prepares a variety of correspondence, memoranda, reports, proposals, and other materials; composes and edits correspondence; records and prepares minutes from a variety of meetings; distributes materials as appropriate. * Composes correspondence independently; prepares preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for the executive's approval. * Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updated resource materials. * Maintainsspecial confidential correspondence and administrative files. Has access to confidential documents, subpoenas received in person or by mail compilation of bargaining unit agreements and contracts, Skelly hearings, privy to confidential information that is discussed at the Chancellor's Executive Cabinet. * Receives and distributes mail and identifies and refers matters to the executive in order of priority. * Utilizes various computer applications and software packages; enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system. * Performs related duties as required. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: * District organization, operations, policies, and objectives. * Operational characteristics, services, and activities of the functions, programs, and operations of the executive's office. * Work organization and office management principles and practices. * Pertinent state, federal, and program policies, rules, and regulations including applicable sections of the State Education Code. * Instructional process and college environment. * Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. * Processes, procedures, and practices of budget preparation and administration. * Principles, practices, and procedures of business letter writing. * Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation. * Principles and procedures used in complex, inter-related record keeping. * Principles and practices used to establish and maintain files and information retrieval systems. * Interpersonal skills using tact, patience, and courtesy. * Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. * English usage, grammar, spelling, punctuation, and vocabulary. * Oral and written communication skills. Ability to: * Perform difficult and complex administrative and secretarial work to effectively relieve the executive of administrative detail. * Perform specialized, technical, and administrative support duties involving the use of a high level of independent judgment and personal initiative. * Understand the organization and operation of the executive's office as necessary to assume assigned responsibilities. * Understand, interpret, apply, and explain applicable rules, regulations, policies, and procedures independently, apply them with good judgment, and use judgment and discretion to act when precedents do not exist. * Effectively handle and resolve difficult and sensitive situations. * Manage multiple priorities and tasks to meet changing schedules and deadlines. * Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. * Prepare a variety of clear and concise administrative and financial reports. * Independently compose and prepare correspondence and memoranda. * Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. * Adapt to changing technologies and learn functionality of new equipment and systems. * Type at a rate of speed necessary for successful job performance. * Take and transcribe dictation at a rate of speed necessary for successful job performance. * Use sound judgment in recognizing scope of authority. * Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. * Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. * Use correct English usage, grammar, spelling, punctuation, and vocabulary. * Make arithmetic calculations quickly and accurately. * Understand and follow oral and written directions. * Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. * Work independently with very little or no direction. * Demonstrate a sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities. * Communicate clearly and concisely, both orally and in writing. * Establish and maintain effective working relationships with those contacted in the course of work. Education/Training: * A Bachelor's Degree that includes coursework in business administrator, office management, research and writing or related field. * An Associate's degree that includes coursework in business administrator, office management, research and writing or related field, with eight (8) years of experience may be substituted for the Bachelor's Degree. Required Experience: * Six (6) years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff, preferably in an administrative office in an educational environment. Desired Experience: * Two (2) years of full-time experience providing administrative or operational support to an executive-level leader. * Administrative or operational support to an executive-level leader experience must be within the last three years (must be answered/described in supplemental questions). * Demonstrated resourcefulness and ability to identify solutions independently, anticipate needs, and remove obstacles without requiring constant direction (must be answered/described in supplemental questions). The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies. Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline): FORECASTED RECRUITMENT TIMELINE Internal HR Screening: 1/5/26-1/16/26 Testing: 1/19/26-1/23/26 1st Level Interviews: 2/2/26-2/6/26 2nd Level Interviews: 2/9/26-2/13/26 Board Date: 3/12/26 Projected Hire Date: 3/2/26

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office). Minimum Required Education and Experience: High School or general education degree (GED). Two years of administrative support experience. Position/Program Requirements: Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards. Must be physically and mentally fit in accordance with the Agency's Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test. Must complete a personal background investigation conducted by the State of California. Physical Requirements: Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Employee discounts Free uniforms Health insurance Paid time off Profit sharing Company parties Procurement & Administrative Associate California Operations Who We Are At Oasis Luxury Smart Homes, our greatest strength is our people the ones who mix reliability with curiosity, and professionalism with just enough personality to make the workday feel alive. Were a team that shows up ready to collaborate, to learn, and to bring high-quality technology experiences to life for our clients. We hold ourselves (and each other) accountable, celebrate growth, and operate with a joyful, solutions-based mindset. Many of our team members have been with us for years and it shows in the upbeat, can-do energy that fills our offices and showrooms. If youre hardworking, positive, detail-oriented, and take pride in supporting a great team, youll feel right at home here. What Were Looking For Were seeking a Purchasing, Inventory & Administrative Specialist to support purchasing, inventory management, accounting data entry, and vendor logistics for our California operations. This role keeps the operational heartbeat steady: ordering accurately, receiving cleanly, reconciling faithfully, and ensuring our systems stay organized and up to date. The ideal candidate is precise, proactive, and not afraid to track down answers. If you love tidy records, clean data, and everything in its rightful place, this is your happy place. Duties & Responsibilities Purchasing & Vendor Coordination (California) Create and manage purchase orders for California projects and warehouse stock. Confirm pricing, stock availability, and delivery timelines with approved vendors. Track order status, shipments, and delivery confirmations. Reconcile received items and vendor invoices against purchase orders, quotes, and packing lists. Partner with Finance/AP to resolve discrepancies, credits, mis-shipments, or missing invoices. Record and reconcile one-off employee credit-card purchases, coding items properly and entering them into the accounting system. Maintain organized vendor, purchasing, and transaction records for clean audit trails. Light Accounting & Administrative Support Enter purchasing, inventory, and vendor data into the accounting system with accuracy and timeliness. Assist the CFO with liight accounting tasks including: Reviewing vendor statements Preparing invoices for payment Auditing credit card transactions Organizing AP documentation and digital records Support month-end administrative tasks related to purchasing and inventory, as assigned. Maintain confidentiality and accuracy in all financial-related workflows. Warehouse Operations Receive and inspect deliveries; log items accurately in the inventory system. Keep inventory records updated; conduct periodic stock counts and resolve discrepancies. Stage equipment for projects; record all outgoing equipment promptly. Keep stock and warehouse areas organized and labeled. Track equipment movement between warehouse and job sites; ensure technician check-out procedures are followed. Process RMAs and product returns per vendor/company procedures. Communicate regularly with the Purchasing Manager, Billing, Installation, and Sales teams. Service as parts runner as needed. Administrative & On-Site Support Maintain cleanliness and organization within the office and warehouse. Handle incoming calls, take messages, and route escalations to the correct team members. Receive and distribute mail, notices, and deliveries within the office. Experience & Skills 2+ years in logistics, purchasing, inventory management, or related operations. Experience with accounting data entry or light accounts payable strongly preferred. Proficiency with purchasing, inventory, or ERP softwareor demonstrated ability to learn quickly. Highly organized with strong analytical and reconciliation skills. Clear communicator and collaborative team player. Able to troubleshoot discrepancies with persistence and curiosity. Knowledge of residential home technology or low-voltage equipment is a plus. High School Diploma or GED required. Physical Requirements Ability to regularly lift 20+ lbs. Ability to bend, kneel, squat, and stand for extended periods. Perks & Benefits At Oasis Luxury Smart Homes, our success is tied to the growth and wellbeing of our people. We offer: Competitive hourly rate (DOE) Employer-covered health insurance 401(k) Bonus eligibility through a personal performance incentive plan PTO & Sick Time Deep employee discounts on the latest and greatest AV gear

Job Title Executive Assistant to the Vice President Classification Executive Assistant III AutoReqId 553907 Department Vice President, University Advancement Division Vice President, University Advancement Salary Range Classification Range $5,797 - $8,445 per month (Hiring range depending on qualifications, not anticipated to exceed $5,797 - $6,031 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity. Reporting to the Vice President for University Advancement, the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative, operational, and project management support work for the Vice President. Oversees complex, highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice President's administrative team. Provides agile, proactive, reflective, and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Vice President's Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the President's Office, other division VPs, senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee. Communicates with city officials, donors, and Chancellor's Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff, the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice President's Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies. Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

Cerritos, CA onsite Direct\-Hire, Full\-time Join a dynamic, rapidly growing accounting firm in Southern California, where you'll support top leadership in a team boasting over 125 years of collective expertise. We serve thousands of clients nationwide, delivering personalized tax and accounting solutions with unwavering professionalism and trust. We're seeking an exceptional Executive Assistant to provide high\-level support to the President. You'll handle diverse tasks independently, excel in a fast\-paced environment, and deliver exemplary client service while maintaining the highest standards of organization and communication. Key Responsibilities: Manage executive calendars with precision and foresight Coordinate priorities, multitask efficiently, and ensure seamless follow\-through Provide outstanding administrative support, including document preparation and correspondence Foster positive client interactions with superior customer service Collaborate with a team of experts in a professional setting Requirements Must\-Have Qualifications: 5+ years of experience supporting executives Expert written and verbal communication skills Proven ability to manage competing priorities and multitask Excellent calendar management expertise Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) CPA firm experience is a plus Essential Skills: Exceptional customer service orientation Superior organizational abilities Team player with a proactive approach Leadership qualities and positive attitude Dependable and professional in high\-pressure scenarios Benefits This full\-time role offers an excellent benefits package, opportunities for growth, and the chance to make a meaningful impact. Work in\-person at our Southern California office. If you're a polished professional ready to thrive in a supportive, client\-focused environment, apply now! "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"642499540","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Financial Services"},{"field Label":"Work Experience","uitype":2,"value":"5+ years"},{"field Label":"Salary","uitype":1,"value":"30\/hr."},{"field Label":"City","uitype":1,"value":"Cerritos"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"90703"}],"header Name":"Executive Assistant to the President","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00143030","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********12327403","FontSize":"12","google IndexUrl":"https:\/\/talentry.zohorecruit.com\/recruit\/ViewJob.na?digest=VtjcLgysU8341@TlI@93cIB.aY3ITfJA@MyIvh9cFtg\-&embedsource=Google","location":"Cerritos","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"kpa3g78fecd22d77c4a778b704382770fc045"}