Executive administrative assistant jobs in Galveston, TX

Job Title: Executive Assistant Compensation: $75,000 - $90,000 total (base + quarterly bonuses) Employment Type: Full-Time About Our Client Our client is a diverse real estate equity group dedicated to improving communities across Texas, with a strong focus on Houston. They manage dynamic projects that make a meaningful impact, offering a collaborative and high-energy work environment. Role Overview We are seeking a highly organized and proactive Executive Assistant to provide full support to our leadership team. This role requires discretion, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in fast-paced environments, thinks creatively to solve problems, and has a stable work history demonstrating commitment to previous roles (minimum two years in each prior position). This is a full-time, on-site role-no remote or hybrid work options. Key Responsibilities Calendar & Time Management: Schedule and prioritize meetings according to company guidelines, ensuring smooth workflows and adequate buffer times between appointments. Communication: Send timely calendar invites and reminders, keeping executives informed and on schedule. Problem Solving: Anticipate potential challenges and proactively resolve issues with efficiency and composure. Adaptability: Respond quickly to shifting priorities, urgent needs, and last-minute changes while maintaining a calm, professional demeanor. Support Daily Operations: Manage confidential information with discretion, assist with administrative tasks, and provide organizational support to ensure seamless day-to-day operations. Qualifications Bachelor's degree in Business Administration or related field preferred. Minimum of 3-5 years of experience as an Executive or Administrative Assistant, preferably in real estate. Demonstrated stable work history with at least two years in each prior role. Excellent organizational, multitasking, and time management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, discretion, and adaptability in a fast-paced environment. 🚫 No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.

Our founder is seeking a highly organized Executive Assistant to support both her business endeavors and personal affairs to lead calendar and house management, optimize processes and provide administrative support for Lyndsey and The Avenue at large. We are seeking candidates with strong project management skills who thrive in a fast-paced environment by being resourceful, proactive and thinking critically. The candidate must have strong interpersonal and communication skills and enjoy a dynamic calendar and day-to-day workload. This role is full-time, salaried and comes with an employee discount to The Avenue. Responsibilities include but are not limited to the below. Work with Lyndsey to optimize her day-to-day schedule including workflow and personal agenda items Manage Lyndsey's various inboxes to ensure important matters are rolled up and/or delegated and facilitate responses accordingly Maintain all Avenue inventory and optimize the organization and flow of product Coordinate deliveries and household appointments and correspondence with personnel Provide regular proactive insights to support house management and scheduling efforts Prepare relevant materials for Avenue meetings Support communication efforts to the Avenue and household team Manage special projects for household and the Avenue on an as-needed basis Document comprehensive meeting notes and communicate relevant and important action items for Lyndsey with Plan and execute travel arrangements for business and personal trips Provide event assistance on an as-needed basis Shoot organic content during Lyndsey's day to support The Avenue's marketing team efforts Assist with photo shoot production: floral retrieval, prop sourcing, set-up and clean-up Requirements Must be local to Houston Bachelor's degree Experience in a project management or a prior Executive Assistant / Personal Assistant role is a major plus Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Benefits Join a growing start-up and learn the ins and outs of a scaling entrepreneurial business A significant discount to all Avenue product Potential travel opportunities domestically and international A dynamic workday An incredible resume building opportunity with learnings in marketing, retail, e-commerce, interior design, operations & more Unlimited vacation days

Contributes to the efficient operation of the firm by assisting attorneys, other legal personnel, and professional staff with administrative, technical and organizational tasks. Projects an image that reflects the professional nature of work done by the firm. Prepares and/or reviews for accuracy reports, documentation and general correspondence. Accurately drafts and/or writes routine reports and correspondence. Manages timekeeper calendar (Outlook) and assists in meeting deadlines. Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist. Prioritizes workload in an efficient and effective manner. Participates in on-going training sessions to enhance his/her technical skills. Stays informed of all firm policies and standardized procedures and applications. Interacts with clients in a way that supports great client service and relationships.

Job Description A global and top 50 Am Law firm seeks an associate to join their Executive Compensation & Employee Benefits group in any of their Dallas, Houston, or New York office. The ideal candidate must have 2-5 years of experience, preferably in a large law firm setting working on executive compensation and employee benefits matters, including in connection with a variety of transactions such as mergers, acquisitions, carve-out transactions, initial public offerings, and spin-offs. Candidates should possess a strong academic background and be ready to join a collaborative, national practice group.

Oxea Corporation Overview | World leader in Oxo Chemicals Oxo products are the core competency of Oxea coproration. We are producing more than 70 oxo intermediates and oxo derivatives for customers in a wide range of industries with various end market applications. Our chemicals are important ingredients in products that are used in daily life around the world. "We" refers to more than 1,400 Oxea Corporation employees worldwide. At our plants in Germany, the USA, China and the Netherlands, we produce intermediates and derivatives. Join Us in Shaping the Next Chapter of OXEA Are you ready to step into a role where you can bring both structure and energy to a company entering an exciting new chapter? At OXEA, we are embracing fresh leadership with our new CEO and CFO, who are driving positive change, growth, and opportunity across the organization. This is more than a support role - it's a chance to be at the center of a "new beginning" and play a key part in shaping how we work together at the executive level and across our locations. We're looking for a seasoned, confident professional who thrives at the intersection of executive partnership and office management. You'll not only keep the wheels turning with flawless executive support, but also bring the foresight, initiative, and gravitas to anticipate needs, streamline office operations, and help our leadership team make things happen. This role is ideal for someone who: * Has extensive experience supporting C-Level executives and knows how to navigate executive priorities with confidence and discretion. * Brings strong event management and project coordination skills - from leadership offsites to industry events. * Is a self-starter who understands what needs to be done, who to involve, and how to drive things forward. * Balances professionalism with energy - someone who enjoys being a trusted partner, a sounding board, and a catalyst for action. * Can oversee office operations with a steady hand while maintaining a welcoming, well-run environment. This is a rare opportunity to join a leadership team at a pivotal moment of renewal. If you're ready to put your experience, judgment, and energy to work in helping shape OXEA's future, we'd love to hear from you. Purpose The Senior Executive Assistant is a highly experienced and proactive administrative partner and project manager providing complex and diversified administrative and project support to the OXEA Executive Leadership Team primarily in the Houston, Texas office. This role requires a high degree of professionalism, independent judgment, and the ability to anticipate needs, prioritize, and manage both administrative and project responsibilities with minimal supervision. The ideal candidate will manage multiple priorities and handle high-level, confidential matters with discretion, while also driving key projects that advance priorities and organizational goals. This position also serves as a steady, professional presence in the office-someone capable of overseeing daily office operations while bringing a mature, executive assistant perspective to leadership. The successful candidate will combine strong organizational and project management skills with personal gravitas, confidence, and the ability to interact effectively with C-Level executives. They will be a self-starter, an independent thinker, and a trusted advisor who is comfortable challenging the status quo and offering forward-looking support to the leadership team. Main tasks and responsibilities * Meeting Management and Follow-up: Support executives with all aspects of meeting preparation, scheduling, materials, logistics, and follow-up actions. * Administrative Support: Manage calendars, correspondence, travel planning, presentations, reports, and office administration with discretion and accuracy. * Project Coordination/Management: Lead or support projects by developing timelines, tracking progress, facilitating communication, and ensuring deliverables. * Office Oversight: Provide a professional presence within the office, ensuring smooth day-to-day operations and serving as a central point of coordination for activities. * Event Management: Plan and execute both internal and external events, including leadership offsites, office functions, industry events, and other company-sponsored activities. * Executive Liaison: Represent executives with professionalism in dealings with internal and external stakeholders; serve as a trusted point of contact. * Strategic Support: Anticipate executive and organizational needs, offer solutions, and provide insight and foresight that enable effective decision-making. * Team Support: Partner with peers and cross-functional leaders to ensure alignment of priorities, fostering collaboration and clear communication. * Confidentiality: Handle sensitive information with the highest level of discretion Education requirements * Bachelor's Degree or equivalent experience highly preferred Experience: * Minimum of 7 years' Executive Assistant or Senior Administrative Assistant supporting multiple executive-level leaders. * Demonstrated experience in event management and/or office management is strongly preferred. * Experience working directly with C-Level leaders and senior stakeholders. * SAP is a plus and SharePoint expertise are strongly desired. Competencies: * Strategic Thinking - As Senior EA need broad understanding of the organization's goals and how projects align with those goals. * Professional Presence & Gravitas - Ability to inspire confidence, communicate effectively with executives, and represent the organization with polish and credibility. * Strategic & Analytical Thinking - Strong attention to detail with the ability to analyze information, anticipate needs, and provide data-driven recommendations aligned to organizational priorities. * Project & Event Management - Skilled at defining scope, creating timelines, coordinating resources, and executing projects and events to completion. * Interpersonal & Relationship Building - Builds and maintains strong, collaborative relationships with executives, peers, and stakeholders at all levels. * Communication - Exceptional verbal and written communication skills, with clarity, professionalism, and discretion. * Organizational & Prioritization Skills - Manages competing demands and complex schedules effectively while meeting deadlines. * Adaptability - Flexible and resilient in dynamic, fast-paced environments. * Independent Judgment - Confident decision-making, with the ability to challenge assumptions and propose improvements when needed. * Technical Proficiency - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and project management tools. Oxea Corporation is proud to be an equal opportunity employer. We do not tolerate discrimination based on race, sex, age, color, national origin, marital status, religion, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law. Check Out Our Benefits * Excellent Medical, Dental, and Vision Insurance Plans * Health Equity Health Fund for health and dependent care * Disability Benefits * Basic Group Term Life and Accidental Death and Dismemberment (AD&D) * Tuition Reimbursement * Work/Life Balance * Paid Time Off for a balanced life * Competitive salary, bonus, 401(k) plan with match and profit-sharing match Your benefits: Nearest Major Market: Houston

The Executive Admin (EA)provides executive admin support to the will provide direct support to the Chief Human Resource Officer, as well as assisting the HR department. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CHRO for administrative tasks. The EA possess a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). Will demonstrate effective communications skills, both verbally and written, and show the ability to complete complex tasks and project quickly and react with appropriate urgency to situations that require quick turnaround. The Executive Assistant - CHRO will also serve as back-up to the Executive Assistant to the CEO. Responsibilities: • Provide excellent executive administrative support • Operate, Act as the point of contact between the CHRO and internal/external stakeholders (i.e. employees, franchisees, etc.) • Routinely approve administrative request (i.e. time cards) • Responsible for handling confidential and time sensitive information • Calendar management, Management of multiple calendars (scheduling, rescheduling, and proactive management of daily schedule) • Manage travel arrangements • Support General clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes etc.) • Assistance with preparing documents and PowerPoints for executive level meeting, including board meetings • Support daily email by reviewing, filtering, prioritizing, draft and edit • Prepare meeting agendas, presentation materials, minutes and follow-up on action items • Timely Preparation of documents for meetings • prepare E-expense report-sorting • Maintain efficient documentation and filing system • Recognize when Project support isas needed • Assist HR team with admin needs as time permits • Flexibility to be available after-hours to support after-hours meeting and handling urgent issues Qualifications : • 2-5 years' experience in executive (C-suite) administrative support, preferred • HR background, preferred • Ability to prioritize, manage multiple tasks and maintain high level attention to detail, required • Excellent written and verbal communication, required • Proficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur required Skill Sets: • Strong verbal and written communication skills • Ability to work with highly sensitive and confidential information • Flexible; able to work in fast-paced environment • Strong customer service orientation • Highly organized and able to work independently • Take initiative, when need is present • Excellent time management skills • Proactive approach to problem solving with strong decision-making capability Benefits Participation Available to Regular Full-time Employees: • Bonus Program • Paid Time Off • Medical • Dental • Vision • 401k • Company Paid Holidays • ...and many more! ABOUT US TDC's business expertise spans a range of industries, solutions and geographies with core capabilities in the areas of technology management consulting, public safety & homeland security, IT project management, and systems integration. Since its inception in 1995, TDC has worked consistently in all practice areas for numerous clients including local, state and federal government, Department of Defense and the private sector. The National Capital Region government agencies depend on TDC for their success.

The Executive Assistant - Project Coordinator provides administrative support to an Executive team member and project support as needed, using knowledge of the organization, policies, and a high level of technical skill. This position operates with considerable independent judgment and initiative, and collaboration throughout the department and across the executive team. This position requires exceptional planning, calendar and email management, organizational skills, strict confidentiality, and a strong presence in all communication types. The Executive Assistant - Project Coordinator is proactive, resilient and adapts to changing business priorities. Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one's circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what's right and acting. Transparency: Doing things openly and honestly). ESSENTIAL JOB FUNCTIONS: Reliable, consistent, on-site attendance is a requirement. This position requires dependable attendance to meet the needs of the business, including attending and participating in meetings and presentations. Coordinates and accurately maintains the Executive's calendar and email to optimize time and information sharing. Proactively makes alternative arrangements for conflicts of scheduling. Coordinates all aspects of travel, meetings, and other events, including managing expenses by collecting receipts, coding expense reports, and submitting a reimbursement request. Provides Accounting with a complete and balanced copy of all statements and receipts with proper approvals. Responsible for handling all discrepancies, returns, and/or credits through the credit card website and/or NetSuite. Knowledgeable of department and organizational systems (i.e., NetSuite, Paylocity). Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders. Operates with a high level of integrity and the ability to maintain strict confidentiality. Provides data analysis and reporting as requested, such as canned reports and scorecards. Supports local employee engagement activities such as team recognition, events, etc. Submits IT requests and ensures distribution lists are accurate. Coordinates a variety of tasks, events, or special projects in support of the Executive's function and department. Provides meeting agendas, captures notes, meeting minutes, and action items as appropriate; distributes, archives, and schedules follow-up meetings as action items dictate. Assists with the preparation of presentations and materials for internal and external meetings. Drafts, proofreads, and edits mailings, correspondence, memorandums, pre-approved contract templates, and other documents as needed. Supports meetings with the Board of Directors and Committees, when needed. Coordinates and takes required steps to ensure the Executive's meetings have the required set up and preparation of agenda, invitation lists, and materials, and coordinates AV to connect remote staff and/or meeting attendees. Actively supports projects and initiatives to ensure the most efficient use of departmental resources and time. Establishes credibility throughout the organization with management and employees through responsiveness and quality of work product. Leverages knowledge and experience to identify opportunities with existing technology to further support, simplify, and automate processes and enhance the experience with an eye for innovation and continuous improvement. Develops techniques for compiling, preparing, and organizing departmental information. 20. Demonstrates behavior that is professional, ethical, responsible, composed, and in alignment with HFB policies, procedures, and expectations. SUPERVISORY RESPONSIBILITIES: This position has no direct supervisory responsibilities but may indirectly provide guidance and/or oversight to vendors and/or contractors related to special events. Carries out responsibilities following the organization's policies and applicable laws. Responsibilities include planning, assigning, and directing work, and resolving problems. Responsibilities also include sponsoring, directing, coordinating, and supporting projects and participating in and/or supporting project teams sponsored by other management team members. Requirements QUALIFICATIONS: Education/Experience: Bachelor's degree from an accredited four-year college or university in Business Management, Communications, or a closely related field (strongly preferred) or a combination of education and relevant experience. Plus 3-5 years of direct senior-level administrative support experience or extensive exposure to C-Suite protocols and executive meeting etiquette, including capturing meeting minutes. Certificates, Licenses, and Registrations: Must have reliable transportation, a valid driver's license, and insurance. Special Knowledge/Skills/Abilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) Proficient in Microsoft Office Suite, including but not limited to Excel, Word, PowerPoint, Outlook, Google Sheets, and DocuSign. Must be proactive, have meticulous attention to detail and execution of all responsibilities, strong judgment, and decision making, and be forward thinking. Ability to work effectively with situations that require tact and diplomacy. Ability to work on multiple projects simultaneously on a variable schedule based on project demand. An active listener - giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Ability to meet and work with diverse populations and the general public. Must have excellent written and verbal communication skills with the ability to effectively interact and communicate with all levels within the company in English. Ability to learn new software systems. Strong customer service skills and willingness to assist others. Strong organizational skills, including the ability to multitask, prioritize, and thrive in a fast-paced environment. Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership. Strong analytical skills and problem-solving skills. High attention to integrity, ethics, and sensitivity, particularly regarding confidential information. COMPLIANCE: Carries out responsibilities in accordance with HFB policies. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) COMPETENCIES: Action-Oriented / Customer Focus / Drives for Results / Priority Setting / Managerial Courage / Interpersonal Savvy / Creativity / Standing Alone / Time Management / Decision Quality / Self-development / Patience PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The employee must regularly move about the office and around the facility, use hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 10 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse. The employee must occasionally travel to other sites for business. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. While the job is generally performed in an enclosed office environment, the employee is occasionally exposed to freezers, enclosed and/or tight spaces, wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the employee will be occasionally exposed to loud noise levels (e.g., horns, fans). TRAVEL REQUIRED: Minimal local travel is required for this position (up to 20% of the time and on a domestic basis). Travel may occur during the evening and weekends to attend work-related activities or events. This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events). *Is legally able to work in the United States. Salary Description Starting pay: $55,000 - $68,750

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

←Back to all jobs at La Colombe d'Or Hotel and Tonight & Tomorrow Restaurant Executive Assistant/F&B Coordinator The Food and Beverage (F&B) Administrative Assistant & General Manager Support provides critical administrative support to the F&B department and serves as a dedicated assistant to the General Manager. This role ensures smooth and efficient operation of all dining and event services while managing high-level administrative tasks for the executive office. The ideal candidate is a highly organized, detail-oriented professional with strong communication skills, discretion, and a proactive approach to supporting both departmental needs and executive priorities within the hospitality industry. Key Responsibilities: Executive Assistant Duties (Supporting the General Manager): Calendar and Schedule Management: Expertly manage the General Manager's calendar, including scheduling internal and external meetings, appointments, and travel arrangements, proactively resolving conflicts. Correspondence and Communication: Handle confidential correspondence, draft emails, prepare reports and presentations, and act as a professional gatekeeper and liaison for the GM with staff, owners, vendors, and high-profile clients. Meeting Support: Coordinate executive and departmental meetings, prepare agendas, record and distribute meeting minutes, and ensure all follow-up actions are tracked and completed. Confidential Information Handling: Exercise discretion and maintain the highest level of confidentiality when handling sensitive information, including personnel records, financial data, and strategic planning details. Project Coordination: Assist the GM in tracking key strategic initiatives and projects across various departments, ensuring deadlines are met and providing administrative support for project deliverables. F&B Administrative Support: Administrative Tasks: Perform comprehensive secretarial duties, including answering phones, managing department correspondence, and maintaining organized filing systems. Financial and Inventory Support: Process F&B invoices, track expenses, assist with accounts payable/receivable, and support inventory management processes, ensuring accuracy in data entry and billing. Departmental Coordination: Act as a primary liaison between F&B management, kitchen staff, service teams, and other hotel/facility departments. Event and Menu Support: Assist the Events team with logistics, prepare banquet event orders (BEOs), and design/format menus and promotional materials. Essential Skills and Qualifications: Organizational & Time Management Skills: Exceptional ability to manage multiple tasks, prioritize workloads effectively, and meet tight deadlines in a fast-paced environment. Communication & Interpersonal Skills: Proficient in both verbal and written communication, with a professional, polished, and courteous demeanor for interacting with all levels of staff, vendors, clients, and executives. Computer Proficiency: Strong experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Familiarity with hospitality-specific software (e.g., POS systems, inventory management software) is highly desirable. Attention to Detail & Accuracy: Crucial for accuracy in all tasks, especially data entry, billing, report preparation, and executive-level communications. Discretion & Confidentiality: Proven ability to handle sensitive information with integrity and professionalism. Hospitality Knowledge: Familiarity with the operations, terminology, and culture of a food and beverage department, restaurant, or hotel setting. Problem-Solving: Proactive approach to identifying issues and finding effective solutions to ensure smooth daily operations and executive efficiency. Education and Experience: High school diploma or equivalent required; an Associate's or Bachelor's degree in Hospitality Management or Business Administration is a plus. Proven experience in an administrative support role is required; previous experience within the hospitality industry is highly preferred. Please visit our careers page to see more job opportunities.

Our Company Changing the world through digital experiences is what we are all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

Senior Executive Assistant - Generation Park PRIMARY FUNCTION: Support the work of the Provost. Provide support for Provost's activities and the College in a manner that reflects the Provost's priorities and the College's mission, goals, values and priorities. Essential Job Functions: * Provide administrative assistance and supervise daily general office duties and communications; scheduling of appointments and events; managing and maintaining electronic record filing system, retrieval, retention, and disposal; travel arrangements; registrations; expenditures and processing needs to meet deadlines effectively and efficiently. Generate, maintain and distribute reports, databases, letters, memos, e-mails, mail mergers, distribution lists, invitations, programs, announcements, newsletters, ads, awards, certificates, handouts and other requested communications as requested by the office of the Provost. * Provide administrative assistance for Provost, committee meetings and events hosted by the Provost's office. Assist with planning, scheduling, documentation collection and assembly of agenda items, recording and transcription of minutes for distribution, tracking and follow-up of actions items as needed and maintaining updates on College sites and various College drives etc. * Implement, analyze, collect and coordinate requested data for various scheduling and tracking reports in assisting the Provost (FY Budget, SOS Budget Development, Budget Development Training, Departmental Program Reviews, Expenditure Reviews, Faculty/Student Reviews, New Hires, Payroll). * Maintain financial requirements through Banner Finance (Budget FY Maintenance; Annual Development; Assembling of Special Budget Reports; Reviews; Requisitions; Purchase Orders; Journal Voucher Transfers; Encumbrances; Downloads; Purchase card expense report statements and reconciliations). * Planning and maintaining office workflow efficiency by recruiting, training, supervising and evaluating part-time staff and student assistants in scheduling and assigning office projects to expedite work tasks of the office of the Provost. * Coordinate internal and external campus sponsored events and meetings by serving as a committee or council member, planning, organizing, acquiring quote requests, budget processing and tracking, generating maps, brochures and handout for distribution, assigning of duties of office staff and others as needed. Act as Provost's liaison with various constituencies; work with college management leadership, external constituencies, administrators, faculty, staff and students to resolve inquiries, problems and complaints addressed to the Provost's office; manage and direct inquiries within capacity. * Secure arrangements necessary for meetings and events on and off campus hosted by the office of the Provost and in supporting Campus meetings and events requested by outside parties as needed, including but not limited to room reservations, parking, security, catering, entertainment, media, custodial requirements, maintenance requests, expenditures, travel arrangements, etc. Coordinate arrangements with various departments and individuals for special functions and college events, including, but not limited to annual campus College Community Week; College Community Day; December Holiday luncheon; Campus Retirement Reception; Commencement activities and events; special assigned projects and initiatives; miscellaneous receptions; council, committee, taskforce, departmental meetings; groundbreakings; building dedications, etc. * Uphold the public image of the office of the Provost. Maintain confidentiality of records and personal interactions. Project a professional, courteous, and accommodating attitude in promoting positive relationships within the College and with various community, civic organizations, and ISD's. Additional Job Functions: * Assist office/campus walk-ins, call center, other district and campus departments as needed. * Maintain supplies inventory for office, meetings and various events by reviewing stock and anticipating supply needs. * Maintain and submit maintenance requests or repairs for various buildings and office equipment (Computers, Telephones, Fax, Copier, Printers) * Maintain professional and technical knowledge by participating in educational workshops; reviewing professional publications; establishing personal networks; and participating in professional organizations such as Association of Educational Office Personnel (AEOP). Knowledge, Skills and Abilities: * Ability to demonstrate the College values * Flexibility to work outside of regular business hours or other peak periods to provide assistance as needed in representing the office of the Provost. * Advanced skill level in Microsoft Office - Word, Excel & PowerPoint * Knowledge of various office processes, policies and procedures * Professionalism and ability to handle confidential matters * Must have excellent administrative assistant skills, creative skills, organization skills, interpersonal skills and analytical thinking skills * Proficient in written and spoken English * Detailed oriented * Ability to work with minimum supervision, manage multiple priorities simultaneously and function collaboratively in a team environment * Accurate typing skills (60 wpm) * Accounting / record keeping techniques * Adding machine / calculator * Excellent planning, organizational, negotiation & technical troubleshooting skills * Must be comfortable in handling stressful situations; helpful and pleasant under difficult and unpredictable circumstances * Ability to interact with senior management and all levels of internal management leadership as well as community members * Must have office management skills and be able to delegate and prioritize Required Education: * Associate degree or equivalent coursework Preferred Education: * Associate degree in business, office administration, or related field Required Experience: * Five years of office, clerical or administrative support experience, including two years at an executive assistant level; or an equivalent combination of education and experience to successfully perform the essential duties of the job Preferred Experience: * Above requirements plus two or more years in a higher education environment. * One year of Ellucian Banner ERP experience Preferred Licenses/Certifications: * Microsoft Office Specialist NOTE: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 111 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req6157 Posting Close Date: 1/23/2026

Job Title: Executive Assistant and Office Assistant About the Role: Marathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support Office Operations and several Managing Directors in our Houston office. This role is critical to the smooth functioning of our investment banking operations and requires a candidate with exceptional organizational acumen, sound judgment, and the ability to thrive in a fast-paced, high-performance environment. As a trusted partner you will manage complex calendars, coordinate high-stakes meetings and travel, and serve as a key liaison between executives, clients, and internal teams. You will be responsible for preparing confidential communications, presentations, and reports that support strategic initiatives and client engagements. Your ability to anticipate needs, maintain discretion, and ensure seamless execution of administrative functions will directly contribute to the firm's operational excellence. Key Responsibilities: Manage daily office operations by receiving and screening communications, serving as the main point of contact for office needs, coordinating supplies and inventory, arranging catering, and liaising with building management to ensure smooth facilities support. Support staff and new hires by assisting with onboarding (virtual and in-office) and providing general IT help, including phone, internet, printing, binding and web conferencing setup and troubleshooting. Upholds the firm's high standards of excellence in both client-facing and behind-the-scenes responsibilities including meeting preparation and on-site support. Provides high-level administrative and operational support to senior executives, including highly dynamic calendar and expense management, complex travel coordination, and meeting preparation with a focus on maximizing executive productivity Serves as project manager for the executive, taking ownership of tasks, ensuring alignment with initiative priorities, and driving projects to completion Proactively relieves the executive of as much administrative detail as possible including notetaking, tracking to-do lists, and email management Handles sensitive information with the utmost confidentiality and professionalism, serving as a trusted liaison between the executive and internal/external stakeholders Anticipates the executive's needs and proactively addresses potential issues, ensuring seamless and efficient operations, prioritize commitments, manage conflicts, streamline workflows, triage requests, and ensure follow-through. Skills & Qualifications: Five plus years of related experience including organization, coordination, and performance of duties at a responsible level for executives Five plus years of customer service experience Excellent PC skills, experience using Microsoft Office applications and CRM (Deal Cloud) Outstanding organizational and time management skills Exceptional communication and presentation skills, both written and verbal Demonstrated ability to exercise discretion and maintain confidentiality at all times. Ability to work independently and handle multiple tasks in a fast-paced environment About Marathon: Marathon Capital is the largest independent investment bank dedicated to servicing the clean economy. Throughout its 25-year history, the firm has played a pivotal role in many of the groundbreaking and transformative transactions for new and emerging sectors, consistently delivering exceptional results for its clients. The firm is a leading global financial adviser across M&A, equity capital markets, debt capital markets, tax credits, offtake, and energy transition. Marathon Capital is a multi-year winner of “M&A Advisor of the Year” by Power, Finance & Risk Magazine, and was recently awarded “Financial Adviser of the Year - North America (2023)” by IJ Global. Marathon Capital is headquartered in Chicago, with offices in New York, Houston, San Francisco, San Diego, London, and Calgary and with local presence in Madrid and Seoul. *********************** Equal Employment Opportunity: Employment decisions at the Company are made without unlawful regard to race, color, religion, age, national origin, ancestry, alienage or citizenship status, sex, sexual orientation, gender identity or expression, disability, pregnancy, childbirth, and related medical conditions, military or veteran status (including unfavorable discharge from military service), marital status, conviction record, sexual and reproductive health decisions, genetic information, or any other characteristic protected under applicable law . The Company is committed to complying with all applicable laws providing equal employment opportunities . This commitment applies to all persons involved in the operations of the Company, including supervisors, co-workers, and interns.

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR s steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI s, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR s safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

Looking for a job where you're more than just a cog in the machine? Want to actually like the people you work with and feel proud of what you do every day? You're in the right place! Complete Health and Wellness in Missouri City, TX is hiring a full-time Personal Trainer - Admin Assistant who's ready to make a positive difference by inspiring others to live healthier, more active lives. We're looking for an active person with a great attitude and a real drive to help. Pay: Depending on experience, you can earn up to $35.00/hour. Schedule: You'll work flexible hours based on business needs. Perks & Benefits: Medical, dental, and vision PTO 401(k) Health benefits Continual training Professional development opportunities Have you been waiting for an opportunity like this to come along? Don't let it pass you by; apply now! YOUR IMPACT Workdays are never boring for our Personal Trainer - Admin Assistant! This dynamic role blends personal training with basic administrative and support responsibilities, making you an integral part of our success and patient well-being! You can expect to: Provide professional personal training support during all kinds of physical activities (stretching, working out, swimming, yoga, etc.) Motivate patients and provide helpful feedback regarding the appropriate form and techniques Assist with general administrative tasks such as answering phone calls, responding to emails, and updating spreadsheets Help with additional responsibilities as needed, including shopping, making smoothies, and providing general wellness tips WHAT YOU BRING TO THE TABLE If you're interested in becoming our Personal Trainer - Admin Assistant, you'll need: Proven experience with personal training, fitness coaching, or structured exercise class assistance (weights, cardio, swimming, yoga, etc.) Basic administrative experience, including calendar management, simple bookkeeping, and spreadsheet maintenance Ability to prepare healthy snacks, smoothies, and basic meals Ability to assist with other tasks as needed, including shopping, scheduling, and running errands Passion for health and wellness and a desire to help others build healthy habits Proficiency with Google and Microsoft applications, particularly Excel Organizational skills and time management abilities WHY YOU'LL LOVE IT HERE We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! Our initial application is short and easy. Apply today and make your mark as our Personal Trainer - Admin Assistant!

Administrative Associate (Obstetrician Gynecologist Administration - Galveston) - (2506017) Description Minimum Qualifications:Bachelor's degree or equivalent in related field. No experience required. Preferred Qualifications:5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Strong typing, formatting and document preparation skills. Ability to create spreadsheets, pivot tables, and charts in ExcelExperience with email/Calendar management in Outlook. Strong organizational and time management abilities Excellent written and verbal communication skills. Ability to design professional presentations in PowerPoint. Job Summary:To coordinate and directly support the administrative and business management activities of a department or large division. Job Duties:Administrative: 50%Manages the ASG IV Administrator's calendar, including scheduling, revising appointments, and coordinating meetings with faculty across the university and external agencies. Prepares meeting agendas and minutes; drafts, edits, and distributes documents, notifications, letters, memos, and email correspondence. Distributes Weekly Relay Meeting summaries and other communications on behalf of the ASG IV Administrator. Provides administrative support to the Assistant of the Chairman of OB/GYN. Serves as a liaison between internal departments and external organizations to facilitate effective communication and collaboration. Oversees timekeeping functions for the Department of OB/GYN. Provides cross-departmental support to OB/GYN, Pediatrics, and ASG IV by executing additional duties as assigned by the Administrator. Processes departmental invoices, including PO and Non-PO transactions; manages supply orders and vendor payments for OB/GYN services. Coordinates travel arrangements including booking webinars, conferences, flights, hotels, and handling cash advances, mileage, per diem, and all pre- and post-travel reimbursements. Manages payment processing for annual faculty membership renewals. Ensures smooth and efficient office operations through proactive administrative oversight. Handles incoming and outgoing mail and overnight shipments via UTMB Global Shipping. Coordinates access management, KCO setup, and onboarding procedures for new employees and faculty. Organizes and facilitates onboarding for new hires and faculty members. Plans and hosts virtual departmental meetings as needed. Manages documentation and compliance for faculty Continuing Medical Education (CME) credits in accordance with institutional and accrediting body standards. Financial: 15%Compiles and analyzes data, statistics, and relevant materials to support departmental meetings and decision-making. Participates in budget planning and financial oversight activities. Serves as the Department Procurement Card Coordinator, ensuring compliance with purchasing policies. Manages faculty parking logistics, including payment processing and coordination. Retrieves and interprets financial data from Hyperion/FMS and other reporting systems as needed. Conducts audits of departmental telephone, fax, and pager usage to identify cost-saving opportunities and reduce budget expenditures. Identifies and resolves budget encumbrances in a timely and efficient manner to ensure accurate financial reporting and resource allocation. Projects: 10%Coordinates and disseminates the Quarterly Medicare Time Study updates to all OB/GYN, Pediatrics, and ASG IV teams. Serves as a key advisor on departmental policies, procedures, and operational matters. Leads the planning and execution of quarterly team-building initiatives for departmental staff. Supports and manages logistics for departmental relocations and space planning. Oversees and ensures the successful completion of special projects within the OB/GYN department. 5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Strong typing, formatting and document preparation skills. Ability to create spreadsheets, pivot tables, and charts in ExcelExperience with email/Calendar management in Outlook. Strong organizational and time management abilities Excellent written and verbal communication skills. Ability to design professional presentations in PowerPoint. IT Computer: 25%Reviews and reconciles monthly IT-related expenses for each division within the OB/GYN Department, focusing on controllable computer and technology costs. Coordinates quarterly computer refresh cycles for the OB/GYN Department to ensure hardware remains current and efficient. Procures new computer equipment for incoming faculty and staff within the OB/GYN Department, based on departmental needs and onboarding schedules. Collaborates with Information Services (IS) to facilitate imaging, delivery, and setup of computers for new employees. Conducts regular audits of WebTrax and departmental databases to ensure data accuracy and compliance. Manages IS storage reports by reviewing departmental usage and issuing communications to reduce shared drive space where necessary. Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority. Qualifications EQUAL EMPLOYMENT OPPORTUNITY:UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location: United States-Texas-GalvestonWork Locations: 0587 - John W McCullough Bldg 301 University Blvd. John W McCullough Bldg, rm 3. 120 Galveston 77555-0587Job: Clerical & Administrative SupportOrganization: UTMB Health: RegularShift: StandardEmployee Status: SupervisorJob Level: Day ShiftJob Posting: Dec 3, 2025, 1:46:24 PM

The Admissions Administrative Assistant supports the Admissions Department through administrative and clerical assistance.This full-time position requires extensive telephone and computer use as well as a high degree of accuracy and flexibility when dealing with staff, patients, patient families, and funding sources. With traumatic brain injury, life changes in an instant. For us, there is no greater reward than easing human suffering and helping people put their lives back together. CNS helps people with brain injury find hope, independence, and return to a meaningful life - and you play a critical role in their journey. At CNS, we are a community of “Pathfinders” who work together to find every path possible for our patients to reach their maximum independence and quality of life. We create a supportive work environment through selflessness, innovation, and hard work. We take work very seriously, but we also enjoy a great atmosphere of fun and professional development, and we are committed to promoting a rich environment for each other to thrive through collaboration and empowerment. Please see our moving corporate video, "The Story of Centre for Neuro Skills “at **************************** ; Benefits: paid time off extended sick leave health, dental, life, and optional vision insurance starting the 1st of the month after hire paid holidays including a floating Personal Observance Day 401(k) continuing education assistance professional license renewal reimbursement Job Tasks: Performs data entry. Files correspondence and maintains records as directed. Requests, monitors and ensures medical records are received. Scans and post records. Assists with the organization of patient paperwork by completing patient profiles and distributing admission file information. Requirements: High school diploma or GED required. Must have basic knowledge of computers and software. Must be detail-oriented and have strong organization skills. Apply today!

This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association. Your Responsibilities: * Provides administrative support to the property management team. * Ability to work flexible hours to include weekends. * Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner. * Prepares welcome letter packages for mail out, preparation of community email updates, newsletters and etc. * Maintains, updates and coordinates home owner information in computer database on a daily basis. * Collects mail on a daily basis. * Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move- ins. * Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures. * Distributes amenity cards and guest passes as needed. * Handles reservations of amenity centers. Ensure all reservations have keys to access clubhouses for their events. * Audits and eliminates duplicates and incorrect addresses in Connect. * Help to maintain the data of the amenity system access controllers. * Assists with community events as needed. * Demonstrates FirstService Residential's values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude. * Follows safety procedures and maintains a safe work environment. * Performs other job-related duties as directed. Skills - Qualifications: Education/Training: High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus. Experience/Knowledge: Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2) years of customer service experience and a strong commitment to customer service principles and practices. A self-starter with excellent telephone skills. Good organizational skills. Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with minimum supervision. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of medical, dental, and vision plans. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $18 - $20 / hour Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #I-OS1 #LI-SC1

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software. Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with Set up and planning for Client Meetings and firm wide events Prepare meeting space for team meetings Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences Meeting Minutes and Meeting Agendas Prepare Letters, contracts and other communications Schedule and coordinate meetings Log / Prepare Client Sponsorship Requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Liaison with consultants, clients, printers and suppliers Performs internet research upon request Assists with special projects as needed All other duties as assigned Here's What You'll Need: 5+ years of administrative/professional office experience Superior client focus/service mentality Strong problem-solving and teamwork skills Creativity, integrity, and initiative Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in Adobe Acrobat Professional Strong organizational skills and excellent communication skills, both verbal and written Strong attention to details, including proofreading Ability to prioritize multiple projects and adjust work accordingly Here's How You'll Stand Out: You have experience serving C-level leadership You have previous experience in a professional services firm (architecture, engineering, law office) You have a bachelor's degree