Executive administrative assistant jobs in Gloucester, NJ - 383 jobs

2065 A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $150K based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA

ABOUT THE COMPANY Design Pro Development LLC is an established real estate development company with a $90MM portfolio over 200+ units that has a need for a full time Executive Assistant. Under the supervision of the CEO, we are seeking an exceptionally organized and dedicated Executive Assistant to provide comprehensive administrative support to our dynamic CEO. The ideal candidate will be a proactive, adaptable, and discreet professional who can manage a wide range of tasks efficiently, maintain strict confidentiality, and contribute to the CEO's effectiveness in driving the company's success. We are looking for an incredible executive assistant to support our CEO drastically grow our multifamily portfolio from 400 to 1,000 units. We additionally own over 50 acres in Montgomery and Bucks County where we will be building semi-custom single family estates. Design Pro anticipates to have a large portfolio sale in the next 5 years in which key employees will be eligible for profit sharing after 3 years tenure. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an entrepreneurial environment with several competing priorities. In addition, we are looking for someone who is passionate about Real Estate Development and passionate about learning and utilizing advanced technologies and cutting-edge techniques such as AI, ChatGPT, and Asana to advance and heighten the work within the role. This position is full time in office. MISSION AND VISION Our mission at Design Pro Development is to buy, sell, rent, and develop residential mixed‐use real estate. While holding true to our Philadelphia roots, we continue to expand into other areas in Bucks and Montgomery County and maintain a primary focus on improving the value and quality of life in all neighborhoods that we develop in. We strive to work with the communities we are developing, by listening to the neighboring residents. WHO WE ARE LOOKING FOR A proven executive assistant, paralegal, or real estate agent in a similar role, with a preference for candidates who were executive assistants to a real estate CEO. A charismatic leader, inspiring excellence in your team and fostering a collaborative environment. Written and verbal communication skills are of the highest caliber. A detail-oriented professional who thrives in a dynamic, fast-paced setting. Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building. An excellent communicator, capable of translating complex financial concepts into clear, actionable insights for our management team, contractors, investors, lenders, and associates. A proactive problem-solver, always seeking innovative solutions to drive our growth. Ideal Prior Job Experience: Executive Assistant, Paralegal/Legal Assistant, Transaction Coordinator, Office Manager, Real Estate Agent EXECUTIVE ASSISTANT JOB RESPONSIBILITIES Build and support relationships throughout the organization to support, coordinate and manage the calendar and happenings related to all CEO/organizational initiatives as needed. As the primary point of contact for the CEO, you will be responsible for managing phone calls, emails, and correspondence. Your professionalism and promptness in handling communications will be crucial. Coordinate with external vendors, and Business Development teams for onsite meetings with; Contractors, architects, engineers, realtors, lenders, investors, etc. Ensure on time performance for projects and tasks and enact creative solutions to accelerate timelines. Ensure the maintenance and updating of the company's website with regular monthly content. Manage all company marketing and social media activities with weekly updates. Oversee lists of attendees, maintain meeting agendas, meeting notes, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary). Maintain the CEO's complex calendar: Calendar "gymnastics" at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some arranging of personal tasks and coordination with personal calendaring will also be required. Handle cursory review and detailed mark up of any contracts or proposals submitted to the CEO. Monitor the CEO's email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved. Prepare the CEO for all meetings and have all documents prefilled for the CEO to review prior to final submissions to clients. Anticipate the CEO's needs: Be extremely knowledgeable of individual preferences and expectations and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for meetings, handouts, and presentations for meetings and conferences. Organizing and maintaining confidential files, records, and documents is a key aspect of your role. You will also assist in data gathering and research for strategic decision-making. Maintain the Company Office and all operating systems. Be the primary point of contact for all technology-related matters and supply orders. Gather and assemble slides and create presentations and offering memorandums for key stakeholders and investors. Reconcile expense reports for the CEO, maintaining compliance with company policies. Assist in ad-hoc projects, conduct in-depth research assignments, and contribute to the creation of presentations essential for strategic decision-making. Maintaining the highest level of confidentiality regarding sensitive company information and CEO matters is paramount. Trust and discretion are core attributes of this role. BENEFITS, REQUIREMENTS & PREFERENCES Minimum of 5 years of career experience with increasing responsibilities in the multi-family and real estate operating development industry required, with at least 3 years with a Philadelphia based real estate firm. Bachelor's degree with 10+ years of overall career experience Prior experience supporting C suite level employees. Must be proficient in all G Suite applications. Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways. ChatGPT, BrightMLS, Square Space/Web Design, Asana (or similar project management software), Appfolio, Procore/Buildertrend, experience is a plus. Expected in office hours are 8am-6pm, Monday-Friday. Design Pro offers a competitive benefits package including medical benefits, long term/short term disability, life insurance and 401k. Employees also have the option to invest in select projects. Compensation for this position is a base of $80,000 with up to $20,000 in annual bonuses. Employee discounts on purchasing or leasing our exceptional range of company properties, allowing you to experience the quality of our developments firsthand. How to Apply: If you are ready to embark on this exciting journey with Design Pro Development LLC, we invite you to submit your resume and a thoughtfully crafted cover letter that highlights your qualifications and relevant experience. Please include 3 references in the body of your email, where you envision your career to be in 3, 5, & 10 years, as well as your 3 largest career accomplishments. Please send your application to ********************** and ********************** with the subject line "Executive Assistant Application - [Your Name]." Design Pro Development LLC is an equal opportunity employer, committed to fostering a diverse and inclusive workforce. We welcome applicants from all backgrounds and walks of life to apply. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.

About the Company Mini Melts is a premium novelty ice cream brand redefining frozen fun through innovation, hospitality, and operational excellence. We serve millions through entertainment venues, retail stores, and foodservice partners. We're on a mission to scale our white-glove experience while ensuring best-in-class performance across every customer touchpoint. At Mini Melts, you'll join a team that values creativity, accountability, and collaboration. We offer a vibrant and supportive work culture where your expertise can directly influence company growth. Here, your leadership won't just be recognized - it will shape the next chapter of our success story. This role will require in-office presence in our Trevose, PA (Philadelphia) office (4 Days in/1 Remote). About the Role Reporting directly into the CEO, this Executive Assistant will manage everything from calendaring, travel, and expenses to IT support, team meetings and events. This highly organized, endlessly resourceful person will ensure that nothing falls through the cracks for this fast-moving company. This person must also possess strong business judgment and the communication skills needed to interact with a variety of people and job functions, internally and externally. This is a unique role that allows you to work directly with leadership, and gain visibility into key initiatives and projects across all areas of the business. Responsibilities (include but are not limited to): · Anticipate needs and provide proactive support to the CEO and larger Mini Melts team. · Expertly manage day-to-day scheduling, coordination, and meeting logistics and materials. · Help run effective meetings; creating agendas, making reservations, printing materials, taking great notes, ensuring action items are followed up on appropriately. · Coordinate complex travel itineraries and manage expense reports. · Support internal and external communications; interact regularly and build relationships with colleagues across all departments and management levels. · Facilitate company culture initiatives and team-building activities weekly, monthly, quarterly and annually. · Oversee office operations. · Assist with IT support, working with external IT team & new hire onboarding. · Think creatively to solve problems and suggest and implement new ideas. Qualifications · You have 2+ years of similar professional experience administration or similar roles. · Exceptional attention to detail and organizational skills. · You are proactive, auditing calendars and ensuring days run smoothly in advance. · You are solution oriented and come to the table with creative ways to fix problems. · You are highly organized, thoughtful and structured in your verbal and written communication - whether that is taking great notes that summarize information effectively or writing clear and concise emails. · You are naturally able to build trust and great relationships with people within and outside the organization. · You are reliable, trustworthy, and consistent in your ability to produce the highest quality work, even outside the confines of a 9-5 job. · You can be trusted with highly confidential information. · You have high energy and a can-do attitude. · You're adaptable and flexible and thrive working in a fast-paced, dynamic environment. · You're results-oriented, with an ability to manage multiple projects simultaneously and expeditiously. · You're proficient with Microsoft Office365: Outlook, Teams, SharePoint, PowerPoint & Excel. · Familiarity with Ramp is preferred.

At Nouryon, our global team of Changemakers takes positive action every day, to reach higher collectively and individually. We create innovative and sustainable solutions for our customers to answer society's needs - today and in the future. As an Executive Assistant, you will be responsible for supporting several high-level executives at Nouryon's corporate office in Radnor. This position will require excellent communication, organizational, technology and time management skills to coordinate competing tasks for the leadership team. Principle Duties & Responsibilities: Plan and arrange global business travel and complete monthly expense reports Manage calendar, agenda and arrange meetings Manage distribution lists Plan and help arrange departmental and office-wide in-person and virtual meetings Create, proofread and format PowerPoint presentations Utilize SAP SRM to issue Purchase Orders and process invoices Special project coordination as needed Requirements: Highly skilled in office software programs (Microsoft PowerPoint, Excel, and Word) Solid written and verbal communication skills Ability to be resourceful and proactive Self-starter that is eager to learn new skills and accept new challenges Excellent organizational skills Multitasking and time-management skills College Degree; 2-year degree required; 4-year degree strongly preferred. Business or Communications degree a plus About Nouryon We're looking for tomorrow's Changemakers today. If you're looking for your next career move, apply today and join Nouryon's worldwide team of Changemakers in providing essential solutions that our customers use to manufacture everyday products such as personal care, cleaning, paints and coatings, agriculture and food, pharmaceuticals, and building products. Our employees are driven by the wish to make an impact and actively drive positive change. If that describes you, we will gladly make way for your ambitions. From day one we support you with your personal growth, through challenging positions and comprehensive learning and development opportunities, in a dynamic, international, diverse, and proactive working environment. Visit our website and follow us on LinkedIn. #WeAreNouryon #Changemakers We have already chosen our sourcing channels for this recruitment and kindly ask not to be contacted by any advertisement agents, recruitment agencies or staffing companies. Nouryon is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. #LI-Onsite

We are seeking an Executive Office Administrator for a part-time role with our client in Wilmington, Delaware. This is a part-time contract opportunity Hybrid schedule - 30 hours per week (on average - will fluctuate) Key Responsibilities: Manage executive calendars and prioritize CEO communications. Primary administrator for Board Governance (scheduling, materials, minutes, compliance). Oversee daily Office Operations and administrative systems, including compliance. Manage HR Administration (onboarding/offboarding, records, performance reviews). Serve as the main contact for IT Support and equipment oversight. Required Qualifications: 4+ years in C-suite administrative support or office management. Exceptional organizational skills and attention to detail. High proficiency in MS Office 365, Adobe, SharePoint, and TEAMS. Experience in Board support and HR administrative processes. Demonstrated discretion with confidential information.

Mid-level administrative assistants may also be responsible for preparing reports, presentations, and correspondence, as well as handling incoming and outgoing communications. They may assist with budget tracking, invoice processing, and other financial tasks, and may also be involved in coordinating office events and projects. This role requires strong organizational and time management skills, as well as excellent communication and interpersonal abilities. Mid-level administrative assistants should be proficient in office software applications such as word processing, spreadsheet, and presentation software, and may be required to have experience with database management and other specialized software. Release Comments: Please refer to General Information in request. PT, 24 hours per week, 6 months assignment. Admin Assist in legal capacity preferred. Please use the below link to begin submitting Candidates.

Arnold & Phillips is defined by the values and the vision of its founders. We are a Real Estate agency that is committed to putting service first, and doing the best for each client. With this in mind, a commitment to service, our unique application of communications technology and our individual style of marketing, we have becoming one of the leading agencies both in Uk and USA. Arnold & Phillips has an immediate opportunity for an Administrative Assistant/Executive Assistant supporting one of our Real Estate agencies. The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare and create PowerPoint presentations for managers to present to their teams. • Prepare invoices, reports, memos, letters, financial statements, and other documents. • File and retrieve corporate documents, records, and reports. • Open, sort and distribute incoming correspondence, including faxes and emails. • Prepare responses to correspondence containing routing inquiries. Skills: • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Ability to work independently and manage one's time. • Ability to keep information organized and confidential. • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: • High school diploma or GED required. • 2-4 years' experience required. • This position required heavy experience with MS PowerPoint!

Our Client in Camden, New Jersey is seeking an experienced Corporate Coordinator to join their team. This is a 1-year temporary position, offering $25-$30 per hour. This role is ON-SITE, Monday through Friday, 8:30 AM - 5:00 PM. Job Responsibilities: Administer day-to-day test fleet operations, including department pool cars and tech training centers, ensuring timely and accurate ordering, delivery, and assignment with minimal supervision Assist with Employee Sales and Leases by preparing packets and advising retailers on vehicle deliveries Deliver high-quality and timely customer service to internal customers, including current and former employees and executives Coordinate Requests for Service for vehicles requiring repair shop attention Respond promptly and efficiently to customer and retailer calls, letters, and emails Perform daily review and management of the corporate vehicle email inbox Serve as backup to the delivery specialist to assist with employee deliveries when needed Qualifications: MUST have a valid Driver's License and CLEAN driving record Ability to provide a high level of service to customers and retailers Strong organizational skills and ability to stay up to date during high workload periods Creative thinking skills with a focus on improving workflow processes Ability to operate within corporate vehicle procedure guidelines to ensure accuracy and compliance Team-oriented mindset with the ability to work well with management and peers Automotive industry experience is a plus Excellent verbal and written communication skills, with the ability to influence others outside the team, department, retailers, and company Proficiency in Microsoft Office tools, including Word, PowerPoint, and Excel Transferable experience in office staff or administrative roles within a dealer or retailer environment

Ad Prima Charter School is a Blue Ribbon K-8 school in Philadelphia. Ad Prima is seeking an Administrative Assistant. Responsibilities include, but are not limited to: Coordinates and schedules meetings, meeting rooms, and required equipment for meetings. Answer, screen, and forward all incoming calls and emails. Performs clerical duties for administrative staff including but not limited to filing, data entry, and scanning. Distributes all incoming mail. Greets visitors and directs them appropriately. If you are interested in learning more about Ad Prima Schools, please visit our website at ************************************

The Administrative Assistant supports and assists general office activities and projects withadministrative tasks. Provides customer service support. Under moderate supervision, work mayinvolve contact with homeowners and board members. Job Duties an Administrative Assistant, Administrative, Office Manager, Community Manager, Assistant, Property Management

The Administrative Assistant II is responsible for various administrative duties and ad-hoc projects which will take place at each market center location. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments. Job Responsibilities Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner Coordinate and lead special projects Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function. Recommend methods to improve operation processes, efficiency, and service to both internal and external customers. Serve as a resource for other departments on matters pertaining to functional area. Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s). Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed. Review and maintain the time and attendance system. Implement new administrative procedures and forms as directed Support the daily office functions by ordering supplies. Support inventory process Generating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily Maintaining our POS database which may include writing POs and pulling in weekly sales and inventory results At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications 3-5 years of work experience preferred. High School Diploma required. Associates Degree in a related field preferred. MS Office Experience with proficiency in Excel required. Effective communication skills. Excellent customer service and administrative skills required. Ability to develop and maintain a positive working relationship with others. Detail oriented, ability to multi-task, with strong organizational skills are required. Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook, Instagram and Twitter. Nearest Major Market: Philadelphia

For description, visit Google Docs: ************* google. com/document/d/1HC5hi1rEXw5XJuJFcVWVNCRvXXlV0crhmc3AsmqShSk/edit?usp=drive_link

Location: ☒ Office-based Full-time The Senior Executive Assistant provides senior-level executive support to the President and serves as Secretary of the Board. The Senior EA serves as a primary point of access to the President for internal and external stakeholders, exercising sound judgment and discretion in managing priorities and information flow. The role includes proactive management of the President's correspondence, calendar, and task lists, coordination of agendas, materials, and follow-up for the Board, Standing, and Advisory Committees, and overall administration of the President's Office. This position requires a highly organized, proactive self-starter with strong executive judgment, project coordination skills, and exceptional communication and customer service abilities. The Administrator is expected to anticipate needs, prioritize competing demands, manage up as appropriate, and independently drive work to completion while maintaining close alignment with the President. Some evening and weekend hours are required, including the annual Philadelphia Flower Show. Primary Responsibilities: Gateway to the President for internal and external stakeholders and manager of the President's correspondence, calendar, and to do lists. Specific responsibilities include: Handle all incoming telephone, email, mail, and in-person requests; establish and operate inbox management systems; prioritize, determine next steps, resolve or delegate where appropriate, and see requests through to completion; keep requestors informed and satisfied. Maintain the President's calendar; establish calendar management guidelines; schedule appointments; send reminders; coordinate meeting logistics; collect and share agendas and preparation required; document meetings and handle thank yous and follow up; track meeting frequency for Direct Reports, Board Chair, and key contacts. In conjunction with the President, maintain the President's “To Do List” including identifying must do items each week with an eye towards critical path timelines for events in the coming weeks; send reminders; ensure completion. Manages administration for the President's Office, including: Set and manage President's Office budget; process expense reports, timecards, and HR requests; maintain paper and digital files. Plan meetings and events; handle special projects at the President's request. Prepare written correspondence; edit and proofread written materials. Coordinate and keep records for the work of Board, Standing, and Advisory Committees Set meeting calendars; plan agendas and manage collection of materials; manage BoardEffect portal; handle RSVPs; plan food and beverage and meeting space; write minutes; keep records. EA directly manages some committees and provides oversight for staff who manage others. EA keeps records for all. Commit to PHS's success and culture: Provide excellent customer service to all constituents; represent PHS's mission, values, and DEI commitment in all arenas. Participate in cross-PHS events and initiatives, including All Staff meetings, training, the Philadelphia Flower Show, and other initiatives. Stay current and comply with the organization's policies and procedures, including emergency and safety procedures. This job description is not designed to cover or contain a comprehensive listing of responsibilities. Duties may change at any time with or without notice. Supervisory Responsibility: This position has no direct reports. Qualifications/Specifications: Minimum degree required: Bachelor's degree Years of experience: 5+ years success supporting a senior executive's calendar, communication, and administration. Licenses/Certifications: N/A Driver's License: Required Knowledge, Skills, Abilities required for success: Proven oral and written communication skills; problem-solving ability; customer service commitment. Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required and proficiency in Raisers' Edge and BoardEffect preferred. Must enjoy self-directing and working independently and collaboratively with a variety of internal and external stakeholders. Physical Demands: Must be able to sit at a desk and looking at a computer screen for up to 8 hours per day. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing, and visual acuity. Must have finger dexterity to be able to operate office equipment such as computers, printers, filing cabinets, photocopiers, dolly and other office equipment as needed. Working Hours: 8:30 AM - 4:30 PM with flexibility to work earlier or later as required by business needs. Standard Hours: 40 Flower Show requirements: Excellent customer service skills must be maintained at all times to ensure the optimal attendee, PHS member, and volunteer experience. Both in person and telephone interpersonal skills are necessary in order to provide information and assistance to attendees, PHS members, Flower Show volunteers and staff. Willingness to be flexible about work assignments. This position will likely work in the Flower Show finance office or the back office providing administrative support. If there is a need, this position may be asked to work directly with the public or assist with Flower Show setup or breakdown. EEO Notice: At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The AACR is a non-profit organization with an international outreach. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO's schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. Responsibilities • Efficiently manage and organize the CEO's complex calendar and daily schedule, ensuring optimal time for allocation and prioritization of meetings, appointments, and commitments • Prepare the CEO for meetings by conducting thorough research and collaborating with internal and external staff liaisons to prepare meeting files (including meeting agendas, relevant materials, and comprehensive briefings), thus ensuring that the CEO is well prepared for each engagement • Draft emails, letters, memos, and other correspondence on behalf of the CEO as directed • Coordinate travel arrangements for the CEO (major tasks include: preparing in-depth travel itineraries and comprehensive travel packets, updating the CEO's calendar with travel and meeting details, coordinating with the AACR Meetings staff on travel and accommodation arrangements, communicating with internal and external staff liaisons to finalize travel logistics, and completing travel expense reports) • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors • Act as a primary point of contact among the internal staff and external stakeholders, demonstrating professionalism, discretion, and good judgment in all interactions • Prepare notes, emails, documents, and reports of internal and external meetings as directed • Facilitate effective communications within the organization by distributing critical information, decisions, and action items resulting from CEO meetings, as directed • Contribute to the overall success of the Executive Office team by collaborating with colleagues and providing backup support as needed • Perform other tasks as assigned Qualifications • Bachelor's degree required; Master's degree a plus • Degree in English or Communications a plus • Minimum 10 years of experience in the management of a C-level office or Executive Office environment • Experience providing administrative assistance in a non-profit organization • Experience working in a scientific institution, especially cancer-related, a plus • Excellent written and oral communication skills • Exceptional time management and multitasking abilities • Excellent interpersonal skills • Superb attention to detail • Strong organizational skills, including managing, tracking, and retaining important documents • Ability to function well in a fast-paced environment • Ability to travel for business • Solid knowledge of Microsoft Office Suites

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future. Weston Solutions is seeking a detail-oriented and highly organized Administrative Associate to provide comprehensive support to our managers and teams. This role is critical in ensuring smooth day-to-day operations, from managing schedules and preparing reports to coordinating communications and maintaining essential records. The ideal candidate is proactive, resourceful, and committed to delivering excellence in a fast-paced, team-oriented environment. Location: West Chester, PA (on-site) Expected Outcome: Administrative Support & Documentation * Prepare and edit correspondence, memos, forms, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe; create non-standard reports as needed. * Excellent written and verbal communication skills. * Schedule and coordinate report production timelines, meetings, and review sessions. * Report production using internal copy machines. * Track and monitor deadlines to ensure on-time delivery. * Draft and proofread documents with excellent grammar and attention to detail. * Maintain accurate records through organized filing, storage, retrieval, and retention systems. Scheduling & Coordination * Coordinating meetings and travel to avoid scheduling conflicts. * Review, route, and follow up on incoming mail, screen and direct calls to appropriate personnel. * Coordinate and assist with special projects under tight deadlines. Data Management & Reporting * Collect and compile information from multiple sources to produce standard reports, logs, and records. * Enter and review timesheet data in Time Track and verify employee expense reports. Monitor weekly/monthly expenditures, resolving discrepancies with manager approval. * Assist with WESTON "track" systems and other applications (e.g., Expense Track, Corp Track). General Office Support * Operate personal computer to access email, calendars, and office software. * Prioritize workload independently and seek guidance when necessary. * Maintain flexibility and adaptability in managing multiple priorities. * Apply knowledge of WESTON's policies, procedures, and technical standards. Knowledge, Skills & Abilities: * High School Diploma or equivalent with 4-6 years of general clerical/administrative experience. * Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook. * Excellent grammar and spelling. * Basic math skills: addition, subtraction, multiplication, and division. * Strong interpersonal skills; a team player. * Commitment to providing excellent customer service. * Dedication to continually updating skills. We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families. * Medical, Dental, Vision, 401K with base and matching employer stock contributions. * Paid time off includes personal, holiday and parental. * Life and disability plans. * Critical illness and accident plans. * Work/Life flexibility. * Professional development opportunities. Compensation will vary based upon experience, education, skill level, and other compensable factors.

JobID: 210699822 JobSchedule: Full time JobShift: Base Pay/Salary: New York,NY $41.11-$57.69 Become an integral part of our Corportate Sector team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in the Corporate Sector, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least five years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills * Experience supporting at the Managing Director level (or equivalent) or above * College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Experimental Station - Security Administrative Assistant GENERAL DESCRIPTION: The Security Administrator Assistant provides administrative and operational support to the Security Leader and Contract Administration team. This role is responsible for managing access control systems, maintaining security-related data, and ensuring compliance with site security procedures. The ideal candidate is detail-oriented, highly organized, and capable of working independently while collaborating effectively with cross-functional teams. SKILLS: Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system). Good planning and organizational skills. Able to get results. Good problem-solving skills. Be self-motivated and self-managed, multi-tasker. Able to work independently. Excellent people skills, able to partner with individuals / teams. Excellent written and verbal communication skills, be clear and concise. Able to adapt to change as it occurs. Detail oriented Ability and Willingness to learn new systems Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint

Our Jobologi team is seeking an Entry Level Healthcare Administration Associate for a part time role between the hours of 8:00 AM and 5:00 PM, Monday through Friday. The Healthcare Administrative Associate is a component of the Laboratory Department of our Healthcare client. This position will be instrumental in helping reconcile and ensure correct billing of insurance for patient procedures through maintaining a smooth and efficient workflow. In this role, you will work closely with healthcare administration staff, vendors and patients, both inside and outside of the hospital system. You will gain experience in numerous healthcare related technologies such as the EHR (Electronic Health Record) System. Job Responsibilities: Healthcare Administration Experience Review laboratory billings Interact with Healthcare staff to ensure complete and updated records Reconciliation of billings, payments and patient records Create required reconciliations and forms to ensure laboratory billings are complete Interact with patients and 3rd party insurance representatives for completion of payments Teamwork: Build positive relationships with colleagues Coach and/or mentor peers, formally or informally Assist others in acquiring department specific knowledge, skills, and abilities Required Skills: Good verbal and communication skills; accurate documentation skills; ability to read and correctly pronounce medical terminology; must have excellent phone etiquette. Must have good computer skills to understand, navigate, and enter data on multiple IT systems and Healthcare-centric systems. Must be able to multitask and handle acute, stressful and busy periods. Task completion with accuracy is critical. Ability to function efficiently and professionally with minimum supervision. Ability to quickly learn new procedures. Strong computer skills. Strong customer service skills. Ability to display compassion and empathy Work Hours: 20 hours per week between the business hours of 8 AM and 5 PM. Location: Philadelphia, PA and/or Malvern, PA

COMPANY Graham Partners is a private investment firm based in Newtown Square, PA focused on investing in technology-driven companies that are spurring innovation in advanced manufacturing, resulting in product substitutions, raw materials conversions, and disruptions to traditional end markets. Since the firm's founding in 1988 by Steven Graham, Graham has closed over 160 acquisitions, joint ventures, financings, and divestitures. The committed capital raised since inception through the Graham funds together with Graham-led co-investments totals approximately $6.2 billion, which differs from Regulatory Assets Under Management. Investors include university endowments, charitable foundations, financial institutions, and private investors. JOB DESCRIPTION To support the continued growth of Graham Partners as it deploys capital, the team is seeking to add an Executive Assistant, supporting the Business Development team and members of the Investment Team. The candidate must have extremely high attention to detail, be well-organized, and be an exceptional communicator with a keen interest in providing reliable and accurate hands-on support. Top candidates will possess incredible problem solving and office coordination skills and exhibit excellent time management. Specific responsibilities include: Supporting 8 executives on the business development, investment, and talent management teams with various tasks including: Calendar management: This includes scheduling / coordinating calls and meetings (in-office and out). Travel coordination: This includes scheduling flights, hotels, dining reservations, rental cars, conference registrations, and other logistics associated with business travel. High articulation of details is provided to all meetings/events no matter the level of importance. Logging and maintaining the team's expenses in a timely manner. Database entry and management in the firm's CRM is a mission critical daily task. This includes logging calls, meetings, emails, etc. in addition to conflict checking potential acquisition targets. Create and manage internal Business Development reports in the firm's CRM. Create and maintain marketing blasts for the Business Development team. Maintain and distribute materials for the weekly Business Development meeting, including a list of all tasks by the BD team. Responsible for managing all teaser tracking in the CRM via our 3rd party administrative resource, SG Analytics. Assist in managing the firm's internship program, which is primarily overseen by the current Business Development Analyst. QUALIFICATIONS At least five years of experience in professional services is required. Undergraduate degree from a four-year institution is required. Strong project management skills. Experience in private equity, investment banking, commercial banking, consulting, wealth management or private equity services is not required, but is a plus. Strong organizational skills, including the ability to manage large quantities of information via Graham's CRM and other database tools. Prior experience working with and maintaining a CRM is preferred. Experience with M&A data / software platforms (e.g. Pitchbook, SourceScrub, Grata, Cyndx, CapIQ, Sutton Place, Axial, etc.) is not required but is a plus. START DATE Expected start date January 2026. COMPENSATION Graham will offer a competitive compensation package that reflects the experience and seniority of the candidate. Job Posted by ApplicantPro