Executive administrative assistant jobs in Greece, NY - 75 jobs

Hours: 40 Schedule: This position is hybrid and remote eligible for up to 40% of the time. The office location for this position is at ESL Corporate Headquarters in Rochester, NY. Hours are Monday - Friday 8:00 a.m. - 5:00 p.m. Must be flexible to meet current and future business needs. Comprehensive Benefits: ESL offers a competitive benefits package which focuses on providing a work life balance for all employees. Our benefits include robust options such as our wellness program, family assistance plan, 401k with match, paid volunteer time and Learning & Development training among many others. Pay and Incentive Plan: $27.62 In addition to competitive pay and benefits, we offer an annual performance-based incentive that rewards eligible employees for their contributions to our success. Purpose of Position: As an Executive Assistant to our Senior Leadership team at ESL, you'll play a key role in driving meaningful impact within the organization. Acting as a trusted partner, you'll ensure they can focus on high-level goals by expertly managing schedules, coordinating meetings, and handling critical tasks. Your proactive approach will help streamline operations and foster seamless communication across departments. This position is part of our AST team currently supporting the Community Impact, Purpose and Financial Wellness departments. Accountabilities: Support assigned senior manager's organization with a broad range of administrative and executive assistant duties. * Prioritize competing tasks to ensure time is managed effectively * Support senior leadership with internal and external corporate committees; including but not limited to creating agendas, preparing documentation, and distributing information. * Coordinate and schedule internal and external meetings and presentations. Resolve scheduling conflicts as appropriate. * Plan, coordinate, and prepare travel, travel itineraries and expense reports. * Plan and execute committee, management and employee activities. * Liaise with vendors and manage records. * Manage employee information as appropriate. * Support departmental budget reporting for senior managers. Proactively anticipate business and administrative needs * Takes initiative and creatively problem-solves tasks and deliverables. * Order supplies and manage inventories for assigned department or organization. * Maintain electronic and paper filing systems critical to department operations. * Maintain up-to-date electronic documentation of critical organizational administrative tasks. * Recommend efficiency changes and maintain a mindset of continuous improvement. * Develop specialized knowledge or skill in supported organization practices and systems when required to support organizational needs and changes. Increase knowledge and skill set to provide increasing value to ESL. * Evolve technical adaptability and knowledge of various departments and systems across the company to support changes. * Provide back-up support to fellow team members. * Stay abreast of administrative industry trends and apply best practices. Qualifications: * High School diploma or High School equivalency diploma required. * AAS degree or 2 years equivalent experience required. * A minimum of 5 years' experience in an Administrative Assistant position or office environment role supporting Senior Management is required. * Strong experience in Microsoft Office, including Word, Excel, PowerPoint and Outlook. * Must possess the ability to learn and integrate new software applications into business practices. * Proven ability to communicate clearly at multiple levels and with diverse audiences. * Ability to prioritize, plan, schedule and organize multiple projects simultaneously. * Ability to pinpoint problems and find creative solutions. * Acute attention to accuracy, consistency and quality of work. We're committed to diversity, equity, and inclusion. We believe we are a stronger, more successful organization because of this commitment. We strive to ensure a robust talent pool of qualified candidates with a variety of skillsets and capabilities for all our openings. We hire great people and welcome all new hires to our award-winning work environment, which has been recognized by the Great Place to Work Institute since 2010. #LI-KZ1

Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** We are looking for a new executive assistant to support an executive team of three (3). This role will manage mostly business related tasks for the team such as coordinating calendars, planning meetings, organizing travel, and other supporting tasks. The successful candidate will be high energy and motivated to truly be an integral team member, ensuring day to day activities run smoothly. Duties: Coordinate and prioritize executive daily schedule; arrange meetings and conferences, act as a liaison between employees, clients, and executives. Lead planning and coordination of on and off-site team meetings and special events, Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports. Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters. Prepare invoices, budget reporting, and other status documents, using Word, Excel spreadsheets, or presentation software. Contributes to a team effort by undertaking special projects as requested, including tasks such as background research or team event coordination. Skills/Qualifications: Bachelor's Degree and 3-5 years of prior experience supporting senior-level executives. Highly proficient in Microsoft Office Suit: Outlook, Excel, Word, Power Point, Adobe Reader, and standard office equipment. Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative. Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills. Ability to work independently and as a team, under pressure, and to meet tight deadlines. Polished, confident, and upbeat personality. Ability to collaborate and build credibility across different levels of the organization. Proven track record of successfully managing upwards. Base salary range: $80-90K, plus bonus potential if applicable for role. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

(Hiring) Executive Administrative Assistant We are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and order supplies Qualifications: Previous experience as an executive secretary, administrative assistant, or in other related fields Strong organizational skills Ability to prioritize and multitask Strong attention to detail Email Resumes To: Admin@viperstaffing.com

This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments. Key Responsibilities: Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings. Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes. Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed. Compose and edit correspondence; perform research for projects, surveys, and applications. Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings. Track and maintain Business Associate Agreements. Manage schedules for the CFO and other Directors in the Finance Division. Analyze and prioritize incoming mail and emails for significance and appropriate follow-up. Develop and maintain department records to ensure timely access to financial information. Answer and direct phone calls promptly and professionally. Perform other duties as assigned. Qualifications: Education: Associates Degree (minimum) Experience: 2+ years of relevant administrative support experience Skills: Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly. Proficiency in Microsoft Word and PowerPoint. Excellent organizational skills and attention to detail. Strong interpersonal and customer service skills. Ability to manage multiple schedules and prioritize tasks effectively. Experience in corporate compliance is beneficial but not required.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities This position will support the Office of the Provost. Tasks include: * Provide administrative support to the Office of the Provost and ensure efficient day-to-day operations of the office * Screen incoming calls and receive visitors for the Office of the Provost. * Manage the budgets and expenses for the Office of the Provost, Faculty Development, Special Projects and manage the invoice and PO approval process. * Coordinate calendars for the Office of the Provost which includes scheduling appointments, assigning meeting rooms, and ensuring other necessary logistic arrangements are made. * Manage and respond to incoming emails in a timely and professional manner. * Manage communication workflows. * Manage expense reports. * Oversee budgets for faculty development. * Produce data reports and provide initial analysis as needed. * Provide support for the Faculty Load and Compensation (FLAC) system as needed. * Create and distribute surveys as requested. * Oversee website updates. * Oversee ordering of supplies and equipment as needed by the Office. * Maintain filing system for the Office of the Provost. * Provide Support for Special Projects (reserve venues, manage budgets, place catering orders, etc.). * Schedule travel arrangements for the Office of the Provost. * Other duties as assigned. Education / Experience Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in a higher education environment is highly desirable. Competencies / Skills * Excellent communication and interpersonal skills * Ability to work independently and be self-motivated * Excellent time management and organizational skills * Familiarity with Microsoft suite of products * Ability to problem solve * Manage sensitive data with discretion and integrity * Familiarity with Qualtrix (preferred) * Familiarity with Banner (preferred Physical Demands * Ability to remain in a stationary position for extended periods (e.g., sitting at a desk, working on a computer). * Ability to communicate clearly and effectively in person, by phone, and via email. * Occasional lifting or moving of items up to 10-20 pounds (e.g., office supplies, files). * Ability to navigate office environment, including walking short distances and bending or reaching as needed. Supervision of Employees None Work Environment Traditional office environment Equipment to be Used Computers and peripherals, copier, printer, telephone, A/V equipment Job Type Full-time Work Hours Typically 8:30-4:30 with infrequent support for evening/weekend events Full time/12 month/35 hours weekly Special Conditions for Eligibility Minimum Number of References Requested 2 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location FLSA Non-Exempt Salary / Hourly Range $25.50-$30.00 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00777P Desired Start Date 03/01/2026 Open Date Open Until Filled Yes Special Instructions to Applicant

Job Description As a full-time Executive Assistant at Great Lights Electric in Rochester, NY, you'll play a pivotal role in supporting leadership and ensuring smooth operations across the business. This is an opportunity to join a trusted family-owned company where your reliability, professionalism, and attention to detail truly make a difference. Pay: $18-$20 hourly ABOUT US: Great Lights Electric is more than just an electrical service provider; we are a devoted, family-owned business committed to delivering exceptional service to the Greater Rochester area and Monroe County since 2012. Our steadfast dedication to superior craftsmanship and excellent customer care distinguishes us from the rest. When you join our team, you become part of a supportive environment that values every individual, promoting collaboration and celebrating each contribution. We prioritize fair treatment and offer competitive compensation because we believe that your hard work should be rewarded. At Great Lights Electric, you'll have the chance to truly make a difference. We strive to create win-win-win scenarios for our customers, employees, and the wider community. When you become part of our team, you join a mission that positively impacts lives through quality installations, repairs, and upgrades. If you're eager to advance your career in a dynamic, enjoyable, and fulfilling setting, we would love to hear from you! Light up your future with Great Lights Electric. YOUR RESPONSIBILITIES: Collaborate effectively with clients, vendors, and internal team members Maintain discretion and professionalism when handling confidential information Support scheduling, project coordination, and day-to-day operations Ensure organizational tasks are completed accurately and on time Serve as a dependable and trustworthy liaison for leadership's needs OUR IDEAL EXECUTIVE ASSISTANT: High school diploma or equivalency, possessing an associate's or bachelor's degree is preferred 1+ years of experience in an administrative, customer service, or support role Excellent organization and time management Strong written and verbal communication skills Problem-solving mindset and resourcefulness Strong interpersonal skills Reliable, self-motivated, and able to work independently Professional and friendly Flexible and adaptable High attention to detail and accuracy Dependable and trustworthy Ability to handle confidential and sensitive information with discretion If you think this Executive Assistant job aligns with your requirements, then applying is simple. In fact, you can complete the initial application in about three minutes. Good luck! Must have the ability to pass a background check and drug screening test.

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Administrative Assistant (Full-Time) Bristol Mountain | Sodexo Live! Looking for a fun, fast-paced role in hospitality where no two days are the same? You've found it. At Sodexo Live!, we don't just support events - we help create unforgettable experiences at some of the most iconic venues in the world. From sports and entertainment to travel and recreation, our teams bring energy, creativity, and care to everything they do. Working with Sodexo Live! means more than just having a job. It's an opportunity to grow your career, bring your personality to work, and be part of a team that values collaboration, service, and pride in what we do. Every day is different, and every role plays a part in creating memorable moments for our guests and teammates alike. We are currently seeking a Full-Time Administrative Assistant to support operations at Bristol Mountain. About Bristol MountainBristol Mountain (formerly Bristol Mountain Winter Resort) is located in the beautiful Finger Lakes region of New York, just 30 miles south of Rochester and about 10 miles from Canandaigua. It's a vibrant, seasonal destination known for outdoor adventure, teamwork, and a strong sense of community. Position SummaryThe Administrative Assistant plays a key role in keeping our operations running smoothly. This position supports day-to-day administrative functions, serves as a reliable resource for internal and external partners, and helps ensure accuracy, organization, and efficiency across the operation. You'll handle a variety of responsibilities including correspondence, recordkeeping, coordination with vendors and clients, and general office support - all while upholding Sodexo Live!'s standards of quality and professionalism. Key ResponsibilitiesCoordinate and execute administrative processes to support overall business operations Serve as an information resource for staff, vendors, and outside partners Maintain office records and generate routine correspondence Answer phones and provide general administrative support Process expense reports and assist with clerical tasks Collaborate across departments and support business needs beyond finance when needed Uphold Sodexo Live!'s standards for accuracy, efficiency, and service excellence Qualifications & SkillsStrong interpersonal skills with the ability to work effectively at all levels of the organization Self-motivated and able to manage multiple tasks and priorities independently Strong written and verbal communication skills Demonstrated initiative and problem-solving ability High level of proficiency with Microsoft Office (Word, Excel, Outlook, etc. ) Team-oriented mindset with flexibility to support various functional areas Schedule & Work EnvironmentFull-time position Hours may include evenings, weekends, and holidays as business needs require Physical Requirements (with reasonable accommodation):Ability to multitask in an office environment Ability to sit, stand, walk, bend, squat, kneel, twist, and climb intermittently Ability to grasp, push, pull, and reach overhead Ability to operate office equipment including phones and computers Ability to lift up to 50 lbs. (primarily file boxes) Ability to walk approximately ¼ mile and around the facility multiple times per day Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days. Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: Schedule biopsies and MRIs Check Mammography and ultrasound schedules and requisitions for accuracy Respond to requests and questions efficiently, effectively, and in a positive fashion Remain aware of appointment delays and changes to schedules Communicate with patients, referring physicians, etc. professionally over the phone Obtain and follow up on Pathology reports Call stat reports Obtain prior imaging and ensure the images are moved into our system Obtain patient information and conduct interviews needed to schedule biopsies Administrative duties; charts, files, etc. Other tasks to support the Radiologists when they are reading images You Are: Experienced in a healthcare setting Knowledgeable of computers and Microsoft Office software Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: Intermediate computer skills Effective organizational skills and attention to detail A high-level of integrity, confidentiality, and business ethics Medical terminology knowledge Recent work experience in a medical/radiology office (preferred) We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.

Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The primary responsibilities of this job are to manage the paperwork flow of the business, file and maintain all pertinent documents, and provide business information to customers and staff as requested. Milton Rents offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under our reputation for excellence. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton Rents can meet your needs! We offer excellent benefits and supply you with the tools you need to maximize your potential. Pay: $17-20 per hour (based on education and experience) Hours: Monday-Friday, 8am-5pm Benefits include: Paid Time Off + 8 company paid holidays Medical, Dental and Vision insurance options for Employee and Family Disability & Life Insurance Packages Competitive Retirement Plan Tuition Reimbursement - available to FT employees with 1 year+ of service Employee Assistance program (EAP) Additional supplemental offerings and discount programs Employee Referral Program Responsibilities Office supply ordering Daily filing and organization of paperwork Daily bank run and post office run Maintaining Customer insurance records Maintaining Vendor/subcontractor insurance files Any errands needed from management Assist with department mailings Taking customer phone payments Any miscellaneous accounting data entry Qualifications Excellent phone, verbal and written skills Working knowledge of office equipment such as computers, copiers, fax machine Working knowledge of Microsoft Word and Excel Preferred Education and Experience A high-school diploma or Grade Equivalency Diploma (GED) is required for this job Two years of experience in an office/clerical position This job description is not intended to be all-inclusive. Your supervisor may request and assign similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. A background check and drug test are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 60 Corporate Woods, Brighton, New York, United States of America, 14623 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 100923 HR Admin Svc-Leave Admin Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: GENERAL PURPOSE Develops, implements and administers leave programs. May identify and incorporate diversity, equity and inclusion (DEI) in benefits programs. Identifies key issues and patterns from partial/conflicting data. Counsels University staff, faculty, supervisors, and business partners concerning University leave programs. Provides administrative and customer service related to the leave process for all employee types across the University. JOB RESPONSIBILITIES Counsels all levels of faculty and staff including Sr. Leaders, managers, and Human Resource Business Partners as to the University's leave plans and practices, and related problems and possible options. Interprets and communicates leave policies and procedures and advises as to eligibility, alternative options, taxation implications, etc. Discusses personal or other special problems related to leaves and resolves routine and non-routine issues. May research information to assist legal counsel Produces reports, audits claim, evaluates eligibility and entitlements and considers multiple leave options to determine outcomes. Performs audits comparing vendor systems information, pay check information and time and labor information to ensure payment accuracy. Researches and resolves pay issues. Initiates, implements, and processes remittance payments. Exercises discretion and independent judgement when identifying claim discrepancies and recommends resolution processes. Directs vendors related to errors discovered and ensures fixes are appropriate per policy and procedure or contracts. Prepares, processes, and reviews forms for compliance, accuracy, and completion including medical documentation. Determination of how to classify claims (WC- determine OSHA recordable, medical only or loss time or if multiple claims how to address concurrent DBL and WC claims). Monitors, tracks, and maintains data for reporting requirements. Utilizes multiple systems to analyze claims, trends and desired outcomes including HRMS, Vendor Systems, Excel. Provides routine and ad hoc reporting as required. Oversees vendor performance and services. Participates on weekly vendor calls, identifies issues, directs vendor in the appropriate resolution and escalates severe issues to manager. Customer Service- performs duties such as but not limited to: Providing timely response to telephone requests, explains disability reporting process to supervisors and employees including T&L in HRMS, follows up with employee/supervisor to secure appropriate documentation, provides assistance with data collection associated with compliance, audits, and general process flows. Evaluates ongoing the effectiveness of program, reports observations, and makes recommendations for improvements in leave plans, policies and procedures and vendor contracts. Assists with project work such as benchmarking, file reorganization, transitional work assignment documentation. REQUIREMENTS Associates degree and 3 years' experience in Human Resources or related field; or an equivalent combination of education and experience. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

asic Skills Back to top Communicating effectively in writing as appropriate for the needs of the audience. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Understanding written sentences and paragraphs in work related documents. Talking to others to convey information effectively. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Social Skills Back to top Actively looking for ways to help people. Adjusting actions in relation to others' actions. Being aware of others' reactions and understanding why they react as they do. Bringing others together and trying to reconcile differences. Teaching others how to do something. Complex Problem Solving Skills Back to top Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Technical Skills Back to top Conducting tests and inspections of products, services, or processes to evaluate quality or performance. Analyzing needs and product requirements to create a design. Watching gauges, dials, or other indicators to make sure a machine is working properly. Writing computer programs for various purposes. Controlling operations of equipment or systems. System Skills Back to top Considering the relative costs and benefits of potential actions to choose the most appropriate one. Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes. Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system. Resource Management Skills Back to top Managing one's own time and the time of others. Motivating, developing, and directing people as they work, identifying the best people for the job. Determining how money will be spent to get the work done, and accounting for these expenditures. Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. Desktop Computer Skills Back to top Databases - Using a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information. Graphics - Working with pictures in graphics programs or other applications, including creating simple graphics, manipulating the appearance, and inserting graphics into other programs. Internet - Using a computer application to create, manipulate, edit, and show virtual slide presentations. Navigation - Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest. Presentations - Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail). Spreadsheets - Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs. Word Processing - Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents Tasks Back to top Use computers for various applications, such as database management or word processing. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Create, maintain, and enter information into databases. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Complete forms in accordance with company procedures. Maintain scheduling and event calendars. Schedule and confirm appointments for clients, customers, or supervisors. Make copies of correspondence or other printed material. Locate and attach appropriate files to incoming correspondence requiring replies. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Open, read, route, and distribute incoming mail or other materials and answer routine letters. Provide services to customers, such as order placement or account information. Work ActivitiesBack to top Interacting With Computers Getting Information Performing Administrative Activities Communicating with Supervisors, Peers, or Subordinates Establishing and Maintaining Interpersonal Relationships Organizing, Planning, and Prioritizing Work Documenting/Recording Information Performing for or Working Directly with the Public Processing Information Identifying Objects, Actions, and Events Detailed Work ActivitiesBack to top Answer telephones to direct calls or provide information. Collect deposits, payments or fees. Coordinate operational activities. Develop computer or online applications. Develop organizational policies or programs. Discuss account status or activity with customers or patrons. Distribute incoming mail. Distribute materials to employees or customers. Enter information into databases or software programs. Execute sales or other financial transactions. Greet customers, patrons, or visitors. Issue documentation or identification to customers or employees. Maintain current knowledge related to work activities. Make travel, accommodations, or entertainment arrangements for others. Manage clerical or administrative activities. Operate communications equipment or systems. Operate computers or computerized equipment. Operate office equipment. Order materials, supplies, or equipment. Prepare documentation for contracts, transactions, or regulatory compliance. Prepare employee work schedules. Prepare informational or reference materials. Proofread documents, records, or other files to ensure accuracy. Record information from meetings or other formal proceedings. Record personnel information. Refer customers to appropriate personnel. Report maintenance or equipment problems to appropriate personnel. Route mail to correct destinations. Schedule appointments. Schedule operational activities. Search files, databases or reference materials to obtain needed information. Select resources needed to accomplish tasks. Send information, materials or documentation. Supervise clerical or administrative personnel. Train personnel.

We arguably have the most in demand roster in the business and the company as a whole has never been this hot. Join a winning team and work with some of the best songwriters in the business on their never a dull moment journey to a #1, or #1s for that matter! Here youll get to: You will welcome visitors, screen and direct phone calls/inquiries, book sessions and manage songwriters calendar, processes expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly. You will work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions. You will proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and makes corrections as needed. You will maintain and update department files, records and publications. You will screen all correspondence and publications, bringing those of significance to the Companys attention. You will be responsible for obtaining splits, co-writer, and publisher information for new releases / songs and delivering information to copyright department for processing via the AS/400 system. You will maintain show and event calendar. About you: A high school level education required, Bachelors degree preferred; preferably augmented by course work in music publishing, business administration and related fields. One (1) to two (2) years of highly responsible experience in an administrative supportive role preferably in a music publishing or related business, or: A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position. Interest and knowledge of contemporary music and current music trends. Knowledge of general business practices. Possess a strong work ethic. A team contributor. Strong organization skills and pay high attention to detail. Strong communication skills (written and verbal). Wed love it if you also had: The ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments. Great time management Ability to work well in team. Demonstrated ability to be innovative and suggest change/improvements within scope of work. Foresight to anticipate needs and create efficient and effective processes. Motivation - Self-starter, self-motivated and takes responsibility/ownership of tasks. Innovation - Thinks outside the box proactively, strategically and analytically. Consistency - takes initiative. Demonstrated flexibility and adaptability to changing situations. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Full-time Description The Administrative Assistant is responsible for overseeing the day-to-day operations of the office environment while providing cross-functional administrative, facilities, and systems support to internal teams. This role ensures that offices operate efficiently, employees are supported with the tools and resources they need, and vendors, facilities, and office systems are effectively managed. In a fast-paced staffing environment, the Administrative Assistant serves as a central point of coordination across People Operations, Operations, and Production, supporting internal employees through onboarding, offboarding, events, and daily office needs. Key Responsibilities Office Operations & Facilities Management Oversee daily office operations across multiple location, ensuring a professional, organized, and fully stocked work environment Manage office supply ordering, inventory tracking, and distribution (including groceries and shared supplies) Coordinate office services such as cleaning, maintenance, security systems, and building access Serve as the primary point of contact for office-related issues, repairs, and emergencies Maintain office seating plans, desk assignments, and workspace readiness Track and manage office keys, badges, fobs, and access cards Front Desk, Communication & Mail Management Monitor and manage the main office phone line and shared inboxes Greet visitors, candidates, and vendors as needed Receive, distribute, and track incoming mail and packages Coordinate outgoing shipments and deliveries (UPS, FedEx, etc.) Maintain conference room scheduling, readiness, and supplies IT, Devices & Systems Support (Light IT) Manage company device inventory, including laptops, phones, and any other leased equipment Coordinate device setup, swaps, returns, and shipping Wipe, reset, and reassign devices during onboarding and offboarding Maintain device and asset tracking spreadsheets Support basic troubleshooting and user access issues for internal systems Coordinate with external vendors for escalated IT issues Track and manage software access and licenses (e.g., LinkedIn, ZipRecruiter, Dice, ZoomInfo, Bullhorn, ZoomInfo, Zoom) Maintain standard checklists for device setup, returns, and loaner equipment Onboarding & Offboarding Support Support internal employee onboarding by: Setting up devices (Microsoft 365, Apple Business, Jamf Pro) Adding employees to required software platforms per manager direction Coordinating building access, parking access, and desk setup Ordering business cards and office supplies Support internal employee offboarding by: Removing access from systems and software Collecting and documenting returned equipment Coordinating shipment of devices when necessary Updating internal tracking documentation Vendor & Contract Management Serve as liaison with office-related vendors, including cleaners, security providers, maintenance vendors, and building management Maintain vendor contact lists, contracts, renewal dates, W-9s, and Certificates of Insurance (COIs) Request insurance certificates from brokers as needed Review vendor invoices for accuracy and submit for payment Assist with vendor comparisons, renewals, and cost-saving initiatives Event Planning & Employee Engagement Plan and execute internal events, including holiday parties, team lunches, celebrations, and employee recognition initiatives Coordinate all aspects of events including venue selection, vendor communication, food, decorations, raffles, setup, and breakdown Manage company swag and promotional inventory Support People Operations with employee anniversary and recognition programs, including gift coordination Ad Hoc & Cross-Functional Support Support recruiting and sales teams during periods of high internal activity Assist with office expansions, relocations, or new office setup Coordinate workspace needs for visiting employees or leadership Act as a liaison across People Operations, Accounting, and Production Qualifications 2-5+ years of experience in office management, operations, or administrative support Experience in a staffing, recruiting, or fast-paced professional services environment preferred Strong organizational skills with the ability to manage competing priorities High attention to detail and follow-through Comfortable supporting technology, devices, and software platforms Strong communication and interpersonal skills Ability to handle sensitive information with discretion Proficiency in Microsoft Office and administrative systems Key Competencies Organization & Time Management Problem Solving & Initiative Vendor & Relationship Management Cross-Functional Collaboration Process Improvement Customer & Employee Service Mindset Role Scope & Expectations This role partners closely with People Operations, IT vendors, and Operations leadership. While the Administrative Assistant supports onboarding, systems access, and devices, this role does not replace Human Resources or IT functions but serves as a key operational connector across teams.

Hours: 40 Schedule: This position is hybrid and remote eligible for up to 40% of the time. The office location for this position is at ESL Corporate Headquarters in Rochester, NY. Hours are Monday - Friday 8:00 a.m. - 5:00 p.m. Must be flexible to meet current and future business needs. Comprehensive Benefits: ESL offers a competitive benefits package which focuses on providing a work life balance for all employees. Our benefits include robust options such as our wellness program, family assistance plan, 401k with match, paid volunteer time and Learning & Development training among many others. Pay and Incentive Plan: $27.62 In addition to competitive pay and benefits, we offer an annual performance-based incentive that rewards eligible employees for their contributions to our success. Purpose of Position: As an Executive Assistant to our Senior Leadership team at ESL, you'll play a key role in driving meaningful impact within the organization. Acting as a trusted partner, you'll ensure they can focus on high-level goals by expertly managing schedules, coordinating meetings, and handling critical tasks. Your proactive approach will help streamline operations and foster seamless communication across departments. This position is part of our AST team currently supporting the Community Impact, Purpose and Financial Wellness departments. Accountabilities: Support assigned senior manager's organization with a broad range of administrative and executive assistant duties. •Prioritize competing tasks to ensure time is managed effectively •Support senior leadership with internal and external corporate committees; including but not limited to creating agendas, preparing documentation, and distributing information. •Coordinate and schedule internal and external meetings and presentations. Resolve scheduling conflicts as appropriate. •Plan, coordinate, and prepare travel, travel itineraries and expense reports. •Plan and execute committee, management and employee activities. •Liaise with vendors and manage records. •Manage employee information as appropriate. •Support departmental budget reporting for senior managers. Proactively anticipate business and administrative needs •Takes initiative and creatively problem-solves tasks and deliverables. •Order supplies and manage inventories for assigned department or organization. •Maintain electronic and paper filing systems critical to department operations. •Maintain up-to-date electronic documentation of critical organizational administrative tasks. •Recommend efficiency changes and maintain a mindset of continuous improvement. •Develop specialized knowledge or skill in supported organization practices and systems when required to support organizational needs and changes. Increase knowledge and skill set to provide increasing value to ESL. •Evolve technical adaptability and knowledge of various departments and systems across the company to support changes. •Provide back-up support to fellow team members. •Stay abreast of administrative industry trends and apply best practices. Qualifications: High School diploma or High School equivalency diploma required. AAS degree or 2 years equivalent experience required. A minimum of 5 years' experience in an Administrative Assistant position or office environment role supporting Senior Management is required. Strong experience in Microsoft Office, including Word, Excel, PowerPoint and Outlook. Must possess the ability to learn and integrate new software applications into business practices. Proven ability to communicate clearly at multiple levels and with diverse audiences. Ability to prioritize, plan, schedule and organize multiple projects simultaneously. Ability to pinpoint problems and find creative solutions. Acute attention to accuracy, consistency and quality of work. We're committed to diversity, equity, and inclusion. We believe we are a stronger, more successful organization because of this commitment. We strive to ensure a robust talent pool of qualified candidates with a variety of skillsets and capabilities for all our openings. We hire great people and welcome all new hires to our award-winning work environment, which has been recognized by the Great Place to Work Institute since 2010. #LI-KZ1