Executive administrative assistant jobs in Greensboro, NC - 93 jobs

Join a dynamic group of privately owned and integrated companies specializing in contract demolition, environmental, and site development services for both public and private sectors. Based in our Greensboro, NC Office, the Executive Assistant will play a key role in supporting the Director of Safety. This position offers the opportunity to work in a collaborative environment, providing high-level administrative support, managing sensitive information, and ensuring the smooth operation of daily activities. If you are detail-oriented, proactive, and thrive in a fast-paced setting, this is an excellent opportunity to contribute to a company committed to excellence and safety. Responsibilities * Provide comprehensive administrative support to the Corporate Director - Safety & Risk Management, including managing calendars, scheduling meetings, and coordinating travel arrangements. * Prepare routine and confidential correspondence, reports, presentations, and other documents as needed. * Coordinate events such as conferences and meetings, ensuring all logistics are handled efficiently. * Attend meetings as appropriate to stay informed on current projects and events, and develop meeting notes for management. * Screen and direct phone calls, and distribute correspondence in a timely and professional manner. * Assist the field safety team with administrative tasks and support as required. Qualifications * Bachelor's degree or equivalent combination of education and experience in an office environment. * 5-7 years of experience in an Executive Assistant or similar administrative role. * Bilingual is preferred but not required - English and Spanish * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and electronic communication tools. * Experience with Blue Beam software is a plus. * Excellent interpersonal and communication skills, with the ability to handle sensitive information with tact and diplomacy. * Strong attention to detail, organizational skills, and the ability to work independently. * Demonstrated discretion, confidentiality, and excellent writing skills. Benefits * Comprehensive health and dental insurance * Paid vacation and holidays * 401(k) with company matching * Flexible spending program * Supportive and collaborative work environment We are an Equal Employment Opportunity Employer.

Requirements High School Diploma or GED; Associates Degree preferred Valid Drivers License Minimum of 3+ years of executive assistant experience. Must have an advanced skill set and knowledge in Google Suite and Microsoft Office (Excel, Word, PowerPoint) Must have high level of interpersonal skills to handle sensitive and confidential situations and to interact with individuals at all levels of the organization. Position continually requires demonstrated poise, tact and diplomacy. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-pace environment with demonstrated ability to juggle multiple competing tasks and demands. Must have experience with budgeting, billing, and invoicing. Must be able to read, write and follow written and verbal directions. Must possess and exhibit a strong positive attitude toward customer service and have a genuine interest in geriatric care. Must possess the ability to maintain/strengthen good working relationships with staff, residents, family members and the community. Must possess a good sense of efficiency and delegation of work assignments. Must be knowledgeable and supportive of the philosophy and objectives of the community. Must be flexible and open to change and may be required to work overtime and/or rotating hours or shifts to provide appropriate coverage. Must possess good communication skills and personality conducive to excellent public relations. This position requires the use of standard office equipment (telephone, copier, fax, personal computer, calculator, and printer.) Ability to handle routine problems. Ability to know when to refer problems to supervisor.

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

The Sr. Executive Assistant is responsible a broad range of duties for the Executive Leadership team. Managing complex scheduling, detailed travel itineraries, provide proactive support to Executive Leadership, preparing agendas and meeting materials, process expense reports and assist in executing complex and sensitive projects. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities. Must be willing to be at our office in Burlington, MA office 1-2x weekly Essential Job Functions: * Carry out the administrative affairs of the, including organizing, planning and follow-through for all day-to-day activities * Determine priority of scheduling and information flow in the executive's absence * Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. * Provide administrative support to include agenda development, scheduling, attending meetings and transcription of minutes * Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and vendors * Plan and coordinate events as they arise, including the management of all meeting details (preparing agendas, prepping presentations, ordering meals, securing space, and inviting attendees). * Ability to put yourself in the executive's shoes and manage the schedule in a way promotes the most effective use of time. * Handle professional and personal appointments and travel arrangements * Interface with facilities and building maintenance. Inventory and order office materials as needed to maintain adequate supplies. * Maintain owner and organizational confidence * Perform other duties as assigned Other Job Functions: * Understand, adhere to, and implement the Company's policies and procedures. * Provide excellent customer services skills, including consistently displaying awareness and sensitivity to the needs of internal and/or external clients. Proactively ensuring that these needs are met or exceeded. * Take personal responsibility for personal growth including acquiring new skills, knowledge, and information. * Engage in excellent communication which includes listening attentively and speaking professionally. * Set and complete challenging goals. * Demonstrate attention to detail and accuracy in work product. * Highly organized * Diligence/work ethic * Ability to manage multiple complex priorities & communicate proactively * Service orientation Required Qualifications: Minimum Experience * 5+ experience supporting a C level executive * Arrangement and scheduling of complex, multi-site meetings with multiple senior executives * Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook Education/Licensure: * Bachelor's degree preferred or equivalent experience in the field. Location: Burlington - MA

The Executive Assistant will provide administrative support for the Dean of the College of Business and Economics. The Executive Assistant supports the Dean through appointment and travel scheduling. This position is involved in a variety of assignments and high impact projects requiring scheduling, creative planning, confidentiality, internal and external communication. The Executive Assistant is responsible for proactive and effective support of the Dean's activities based on a thorough understanding of priorities and internal and external relationships. Public contact is a major component, both internal and external to the College. The position's incumbent will frequently interact and coordinate College activity within the work unit with key University central offices. Work requires regular contact with the offices of the Chancellor, Vice Chancellors, Provost, Deans, and other leaders and vendors outside of the University community. This position coordinates business functions of the College that include monitoring and interpreting policies and procedures and personnel administration. In addition, the position's incumbent is responsible for providing advice on general College or operational issues and concerns, and helping to carry out strategies and plans. Primary Function of Organizational Unit North Carolina Agricultural and Technical State University (NCAT) is an 1890 land-grant doctoral research university dedicated to learning, discovery, and community engagement. It is the largest historically black college or university (HBCU) in the nation and its enrollment exceeds 11,500 students, approximately 1,500 of whom are graduate students. The students are served by more than 700 faculty, teaching at the baccalaureate, masters and doctoral levels. The University is committed to excellence in teaching and learning. Work Hours 8:00 - 5:00 Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Work Coordination/Planning Duties Coordinates logistics for internal and external meetings; coordinates internal and external vendors, (catering services, travel agencies, purchasing vendors, etc.); prepares agenda and meeting materials for meetings, conferences, and retreats; handles the mechanics for preparing meetings, attends meetings, serves as recorder and follows through on action items discussed in meetings. Organizes and assimilates documents for Deans and Direct Reports. Tracks and monitors pending issues for follow-up; coordinates and prepares travel for the Provost which includes airline/rail ticketing, conference registration, hotel reservations, and state vehicle reservations. Organizes work to meet internal target dates. Prevents scheduling conflicts or anticipates and resolves conflicts. Required Competency Communication - Verbal/Written Duties Writes, reviews, edits and distributes various correspondence; composes and formats speeches, reports and presentation materials requiring word-processing, editing and proof-reading; prepares meeting information and records and transcribes minutes for deans and administration council meetings. Researches, gathers, and compiles data for reports pertaining to all academic and administrative projects managed by the Provost and Vice Chancellor for Academic Affairs. Independently researches, develops, and composes presentation materials and speeches for the administrator in a variety of settings. Anticipates administrator's needs to initiate written communication for administrators review. Edits documents developed from outside sources to incorporate the administrator's personal style. Required Competency Budget Management Duties Manages budgets assigned to the Provost and Vice Chancellor for Academic Affairs (Foundation, State, Unrestricted, Sodexo, etc.) utilizing AggieMart and other appropriate systems. Compiles budget reports using Excel on request. Works closely with the office of budget and planning on budgetary planning and accounts reconciliation accounts assigned director to the Office of the Provost. Manages the overall budget for the Provost by reporting expenditures and allocation of funds and sources on a regular basis. Required Competency Program Knowledge Duties Provides direct administrative support to the Provost and Vice Chancellor for Academic Affairs. Applies substantive knowledge of the mission, vision, and organizational structure of the university in order to assist in the scope, diversity, and complexity of all program operations and organizational commitments. Quickly adapts to understand and apply priorities, nuances, appropriate protocol, and specific preferences of the Provost and Vice Chancellor for Academic Affairs, and constituents. Collaborates with the deans and other administrators as necessary to prepare meeting information, reports, etc. Collaborates with various internal and external constituents (Board of Governors, Cabinet, deans, administrative councils, etc.). Required Competency Problem Solving Duties Anticipates and negotiates solutions for potential problems that could impact the schedule for the Provost and Vice Chancellor for Academic Affairs and/or the responsibilities and activities of the office. Routinely coordinates and facilitates solutions with internal and external organizations and constituents, including the Executive Assistants of the direct reports; other members of the staff; the Chancellor and/or cabinet members.

Turn your calling into a career at Baptist Children's Homes of NC! OUR MISSION: Sharing hope... changing lives. OUR VISION: To provide the highest quality of Christian services to children, adults, and families in a caring culture of measurable excellence. FOUNDED: November 11, 1885 by John Mills in Thomasville, North Carolina. WHERE WE SERVE: We serve all 100 North Carolina counties and operate locations in 30 communities throughout North Carolina, South Carolina and Guatemala. Learn more about the ministries of Baptist Children's Homes of NC at bchfamily.org! Job Title: Executive Assistant to VP of Business Operations Location: Thomasville, NC Method to apply: bchcareers.org FLSA Status: Hourly, Non-exempt SUMMARY The Executive Assistant to the Vice President Business Operations manages overall office functions and works independently, serving in a variety of capacities while supporting the Vice President. Generally, this position ensures the effective day-to-day operations of the Office of the Vice President through a demonstrated excellence in professional decorum while serving as the primary point of contact for internal and external constituencies. The Vice President's position is one of organization, travel, relationship-building, revenue production, and enhancing the reputation of Baptist Children's Homes. QUALIFICATIONS: Bachelor's degree or paralegal certification desired, or an equivalent combination of education and experience of five years or more related to the duties of this position. Demonstrated high degree of professionalism, integrity, discretion, dependability and ability to work independently with minimal supervision. Exceptional written and verbal communication skills; strong command of grammar and English usage in professional business communications which includes accuracy in proofreading, composing correspondence, editing, and typing. Knowledge of office management principles and procedures. Exceptional skill in prioritizing workflow as well as managing resources and time. Acute attention to detail and accuracy in documents and in coordinating activities is required. Demonstrated ability to maintain strict confidentiality of privileged information and perform a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, and discretion. Excellent interpersonal skills and customer focus, with the ability to project a collaborative and professional demeanor with a wide range of constituencies in a diverse community. Exceptional project management skills, to include the ability to organize and lead multiple, simultaneous initiatives, and to proactively and strategically meet project needs until successful completion. Thorough knowledge of Microsoft Office and Outlook, database management, the Internet and other relevant software plus other operation of standard office equipment to effectively create documents, reports, and presentations. Ability to use good judgement and individual discretion in responding to inquiries from constituents. Self-motivated and committed to continuous improvement. Must meet the general requirements for employment with Baptist Children's Homes of N.C., Inc. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Duties: Serves as primary point of administrative contact and liaison with a wide range of individuals and constituencies in a dynamic and diverse community while maintaining strict confidentiality of privileged information. Assesses and makes suggestions on policies, procedures, and systems to enhance productive and efficient office operations. Manages the calendar of the Vice President to ensure that identified priorities are addressed in a timely fashion and usage of time is optimized. Comprehensive communications support (both verbal and written): using thorough research and analysis, as requested; prepares non-routine letters and/or reports which may be highly sensitive and confidential in nature. Responsible for managing confidential correspondence to include: responding to routine correspondence, providing resource material and/or drafts, reading, prioritizing, and referring incoming and outgoing mail. Greets visitors, responds to questions, provides information or refers visitors and phone calls to appropriate individuals. Develops, implements, and coordinates a systematic approach to managing projects while establishing realistic timetables to keep projects on schedule. Monitors progress and completion of assignments to ensure deadlines are met, documents are properly prepared, and impacted staff members are advised Files/scans documents and correspondences. Completes requisitions for payment for goods and services received. Answers phone and takes messages for Vice President and other staff as needed. Enhances public relations (i.e. warmly greeting and directing visitors at the Family Resource Center). Updates information in Outlook calendar for the Vice President. Prepares letters, faxes and emails as needed. (duplicate) Represents Baptist Children's Homes of NC, Inc. in a professional, positive manner when working with internal staff or outside contacts. Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a positive relationship within BCH.. Participates in the agency's Performance Quality Improvement (PQI) program as needed. Performs other duties as assigned for the Vice President and the President/CEO. Types correspondences necessary to maintain estate files through to completion. Keeps records (physical and computer files) of all information pertaining to properties, investments, estates, retirement and maintenance. Land/Real Estate, Investments, Estates/Trusts, Retirement and Maintenance: Keeps records of property deeds, titles and rental properties. Requisitions payment of property taxes. Prepares leases for signatures. Assists in insurance renewals, claims and payments. Receives estate beneficiary notices and follows up with obtaining information from clerks of court, attorneys and executors. Reviews wills, financial information and other documents in estate files. EQUIPMENT: Ability to operate standard office machines such as copier, computer, fax, calculator, etc. Ability to work within Outlook, Excel, Word, and Teams software programs. LANGUAGE SKILLS: Ability to read, analyze and interpret general information. Ability to effectively communicate with others, including managers, clients, customers, and the general public. CONTACT WITH OTHERS: Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner. Contacts outside of the agency where proper handling of situations is of utmost importance as the agency's image could be affected. MATHEMATICAL SKILLS: Excellent mathematical skills and the ability to use accounting software and 10-key calculator to calculate figures in order to assist with payroll and budgets. MENTAL / VISUAL / AUDITORY DEMAND: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions. Specific vision abilities required by this job include close vision, and ability to adjust focus. Must be able to talk and hear both in person and on the telephone. CONFIDENTIAL DATA: Complies with agency policies and procedures concerning confidentiality, including payroll, budgeting and HIPAA regulations involving all aspects of client information, which include day to day care of the children, case records, family information, medical information, psychological services, etc. which if disclosed, would have adverse internal and/or external effect, and could result in termination of employment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and stand, use hands and fingers, walk, reach with hands and arms, and occasionally lift 15 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; usual office working conditions.

This is a high-caliber Executive Assistant role for a professional operating at the top of their field. The Executive Assistant to the President will serve as a trusted extension of the President, responsible for executive enablement, time optimization, decision support, and high-impact execution across travel, scheduling, hospitality, office experience, and client engagement. This role is designed to replace a significant portion of the time and energy the President currently spends on logistics, coordination, planning, and execution - while maintaining quality at a minimum and ideally enhancing the President's vision, output, and impact. The Executive Assistant will have exceptional exposure to the President, clients, prospects, partners, vendors, and internal leaders. As a result, this role requires absolute trust, discretion, sound judgment, and the ability to operate independently without constant direction. This is not a reactive or task-based role. Success requires anticipation, ownership, decisiveness, and the confidence to act on behalf of the President. Key Responsibilities:Executive Enablement & Time Optimization Own and manage the President's calendar with precision and strategic intent. Proactively prioritize meetings and commitments based on business impact. Serve as the primary gatekeeper for the President's time. Anticipate needs, identify conflicts, and resolve scheduling challenges independently. Prepare the President for meetings, travel, and key interactions. Execute high-priority administrative and operational tasks without requiring oversight. Travel, Logistics & Executive Operations Design, book, and manage complex domestic travel itineraries aligned with business priorities. Anticipate travel disruptions and proactively build contingency plans. Travel with, or ahead of, colleagues when necessary to ensure flawless setup and execution. Manage travel arrangements for other employees attending client or company events. Maintain vendor relationships and manage the supplier's performance for travel, transportation, lodging, and logistics. Client, Prospect & Partner Hospitality Curate exceptional in-person experiences for clients, prospects, referral partners, and executives tailored to the audience. Proactively identify opportunities to engage clients and partners in cities where the team is traveling. Plan and execute hospitality experiences ranging from intimate 1:1 meetings to large-scale events. Select venues, restaurants, and experiences that align with brand standards and audience preferences. Purchase and manage thoughtful, on-brand client and prospect gifts. Communicate directly with clients, prospects, and partners on behalf of the President when appropriate. This includes communication with meeting or event attendees to coordinate visits and identify the overall most appropriate timing for each meeting. Events & Experiences Plan and execute company-sponsored events, including: Client hospitality events Product launches Internal gatherings Leadership and partner meetings Oversee event logistics, timelines, vendors, and on-site execution. Ensure events reflect the company's standards for professionalism, warmth, and excellence. Office Experience & Workplace Operations Own the Chapel Hill office environment and visitor experience, ensuring visitors have a pleasant experience at the office and during their stay in the Chapel Hill area. Ensure the office is welcoming, polished, and conducive to collaboration. Maintain strong relationships with building staff and facilities vendors. Coordinate food, beverages, and setup for day-to-day offerings, on-site meetings, and special events. Enforce security and visitor protocols (e.g., visitor logs) while maintaining a hospitable atmosphere. Vendor Management & Administrative Oversight Manage relationships and performance for relevant vendors and suppliers. Coordinate with corporate attorneys and CPAs to ensure compliance and timely filings (e.g., tax filings, Secretary of State filings, audits). Pay vendor bills and approve expense reports within established authority. Maintain confidentiality and discretion across all executive and business matters. Exposure, Trust & Autonomy This role operates with significant visibility and authority. The Executive Assistant will: Interact directly with senior clients, prospects, partners, and vendors. Represent the President and the company in high-stakes settings. Be trusted to make decisions independently within defined parameters. Have access to sensitive business, financial, and personnel information. As a result, integrity, discretion, judgment, and reliability are non-negotiable. About the Company: This is a multi-generational, family-owned business operating in the software industry. While the company has grown and evolved significantly over time, it remains deeply grounded in the values, relationships, and long-term perspective that come with family ownership. The organization blends high professional standards with a strong sense of care, pride, and personal responsibility. Decisions are made thoughtfully, relationships matter, and reputation is taken seriously, both internally and externally. As a family-owned business, we value: Long-term thinking over short-term wins Loyalty, accountability, and discretion Respect across generations, roles, and perspectives A warm, welcoming, and relationship-driven environment High standards paired with genuine care for people This environment is well-suited for someone who appreciates stability, trust, and influence, and who takes pride in supporting leadership in a way that is both professional and deeply human.Cultural FitThis role is best suited for an Executive Assistant who: Is comfortable working closely with senior leadership in a family-owned business Understands the nuance, discretion, and diplomacy required in multi-generational environments Can adapt their communication style to different audiences and generations Values relationships, loyalty, and long-term impact Is confident, steady, and grounded, not transactional or purely task-driven Required Experience and Qualifications: Minimum 2+ years of experience supporting a senior executive (President, CEO, Founder, or equivalent). Demonstrated ability to operate independently with minimal direction. Excellent analytical and problem-solving skills. Exceptional organizational, prioritization, and time-management skills. Strong attention to detail. Strong executive presence and professional judgment. Excellent written and verbal communication skills. Proven experience managing complex travel, scheduling, and logistics. Comfort acting as a gatekeeper and decision-maker on behalf of an executive. High level of discretion with confidential information. Proficiency with Microsoft Office Suite and related productivity tools. Valid driver's license. Preferred (but not required) Experience in hospitality, events, executive operations, or client-facing roles. Experience supporting a fast-paced, growth-oriented organization. Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA). Fluency in Spanish or French. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 45 pounds at times. Must be able to stand for extended periods of time. Working Style & Expectations: Primarily onsite role in Chapel Hill, NC (not a temporary requirement). Flexibility to support early mornings, evenings, and occasional weekends during events or travel. Willingness to adapt to fluctuating workloads tied to business cycles. Comfort managing periods of high intensity with professionalism and composure. Measures of Success: The President's time is optimized, protected, and focused on the highest-value priorities. Travel, meetings, and events run smoothly with minimal disruption. Clients, partners, and visitors consistently experience a high standard of hospitality. The office environment reflects professionalism, warmth, and attention to detail. The Executive Assistant reduces the President's operational burden while enhancing overall impact. Compensation, Relocation & Other Benefits: The anticipated starting salary range for this role is $90,000 - $115,000 annually, depending on experience, skill set, and demonstrated ability to operate at a high level of independence and impact. Compensation will be aligned with the scope, seniority, and trust required for this role. A relocation package will be offered for the successful candidate if they are not currently residing within 50 miles of the Chapel Hill, NC area. Additional Benefits Generous paid time off Paid holidays 401(k) with company match Medical, Life, and Disability Insurance Home Office Reimbursement EEO Statement: Company is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin, or any other characteristic protected under applicable federal, state, or local law. This is provided to outline what is expected of the employee in this role during their employment, and is not to be construed as an employment contract or guarantee of continued employment. This job description is not intended to be all-inclusive of the responsibilities, duties, and activities of the position; it is subject to change. Powered by JazzHR 2IChnwI2RA

About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale is seeking an Administrative Assistat to Support the North Carolina Fabrication Shop. The primary function of this role is to provide administrative support to the Fabrication Shop. This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, and data management. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Essential Duties & Responsibilities Primary duties and responsibilities include the following. Other duties may be assigned. Provide complete administrative support services for the Fabrication Shop. Data entry of weekly payroll to prep for Corporate Payroll. Match driver expense reports to credit card receipts. Enter and track fab shop and driver payroll. Enter and maintain production database. Print and assemble driver's delivery packets. Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS). Maintain contact list and addresses for shop employees and drivers. Distribute incoming mail. Review “Job Board Tracker” and update shop schedule(s) as necessary. Attend meetings, record meeting notes and update date action items. Qualifications High school diploma or GED is required. 3+ years of previous administrative experience is required. Previous experience in the construction or fleet industry is a plus. Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Salary $36,929.15 - $42,468.19 Annually Job Type Full Time Job Number 03925 Department Law Enforcement Opening Date 01/14/2026 Closing Date 1/21/2026 11:59 PM Eastern * Description * Benefits * Questions GUILFORD COUNTY GOVERNMENT Empower Successful People to thrive in a Strong Community supported by Quality Government Transparency & Communication | Equity & Inclusion | Accountability Service & Outcomes Excellence | Our People Matter Description GENERAL STATEMENT OF DUTIES Under direct supervision and with clearly defined procedures, provides general administrative and clerical support to a department within the organization or the organization as a whole. DISTINGUISHING FEATURES OF THE CLASS An employee in this class may be responsible for typing correspondence and memos; greeting visitors; coordinating schedules and/or making reservations; maintaining calendars; ordering office supplies; and other administrative services as requested. Central to the performance of duties is the operation of a personal computer or other office device for the purpose of preparing a variety of letters, forms, documents or computer database entries. Responds to routine inquiries from colleagues and visitors requiring a basic understanding of company policies and procedures. Representative inquiries may involve providing and/or obtaining information related to record keeping, supplies, schedules or equipment. More complex inquiries are escalated to higher levels within or outside of the department. Maintains records and files related to the operations of the office to which assigned. Work requires a high degree of resourcefulness than an Office Specialist. Guidance is given on matters for which no precedent is available. An understanding of the content and substances of the organization's programs and operation is required. Examples of Duties DUTIES AND RESPONSIBILITIES Essential Duties and Tasks * Complex operation of a computer to prepare correspondence, reports, forms etc. into final form. * Performs complex manipulations of the data requiring thorough knowledge of the associated hardware and software utilized. * Prepares narrative, statistical or tabular material. * Prepares, edits or coordinates development of reports or other printed materials. * Assists in the monitoring of the department or area budget. * Provides training and guidance to lower level office support staff. * Interprets policies, procedures and regulations for lower-level staff and members of the public. * Resolves problems and questions by using and interpreting established policies and procedures. * Communicated by phone, letter, memo or computer with other staff, agency clientele or members of the public. RECRUITMENT STANDARDS Knowledge, Skills and Abilities * Thorough knowledge of office practices and procedures. * Working knowledge of a variety of software packages. * Basic knowledge of accounting practices and principles. * Ability to key with accuracy at the speed required by the particular position. * Ability to use judgement in organizing and establishing arrangement and format of materials. * Ability to compose and gather a variety of materials independently. * Ability to communicate effectively both orally and in writing. * Ability to plan and organize work independently. Typical Qualifications Minimum Qualifications Bachelor's degree from an accredited college or university; OR Associates degree; OR High School diploma or GED and one year of office support experience. Supplemental Information Physical Demands Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking standing, bending, carrying of light items such as papers, books, small parts, driving an automobile or use of a PC or other devises to accomplish work objectives. No specific physical demands required. Mental demands and normal stress regarding achieving work deadlines are present. Working Conditions * Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat and ventilation; environment is organized and stable. * Hazards: Work presents no significant hazards to employees. May Require Driving This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid driver's license and that the driving record is compatible with the county's driving criteria. If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County's vehicle use policy. Special Note: This generic class description gives an overview of the job class, its job functions and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with a physical abilities checklist which can give further details about that one specific position. Those documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions. Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling ************. We are excited about the opportunity of having you as a prospective new employee! You probably already know our county is a wonderful county to live in, but did you know it is also a wonderful place to work? Below are a few of the reasons why we love working for Guilford County. We offer Health Insurance (UnitedHealthCare) to all benefitted employees working a minimum of 20 hours per week. The shared cost of the premium is based on scheduled/budgeted hours. If you are a full-time employee working 40 hours a week you can expect to pay less than $35 a month for medical coverage, dental coverage for $4 a month and vision coverage for $5 a month. That's less than $45 a month for medical, dental & vision coverage; that's unheard of. Telehealth UHC Virtual Visits are available to you with no copay or out of pocket expense. We are excited to inform you Guilford County has an Employee Wellness Center (24/7 access) with strength training equipment, cardio machines and a group exercise room with virtual or in person coaching from our Wellness Specialist! Employee Assistance Program, 100% funded by the county. A superb benefit for you and your family absolutely free. Confidential help with personal or work-related issues. 13 paid holidays, 12 sick days, and 12 vacation days a year. That's 37 paid days a year, totaling almost 2 months of paid time off. Employer contributes 5% into your 401(k) - no match required. Enrollment in the State Retirement Plan by contributing 6%. Longevity pay beginning at five years of service. We provide a $10,000 Life and AD&D benefit to eligible employees. Flexible spending accounts (FSA) allow you to set aside tax-free dollars for health care and dependent care. Voluntary Life, AD&D, Short-Term and Long-Term Disability. 01 Please select the highest level of education you have completed All education and certifications must be listed in the Education section of the employment application. Transcripts may be required to verify educational qualifications. * No formal education * Some High School, No Diploma/GED * High School Diploma or GED * Some College, No Degree * Associate's Degree (AA, AS) * Bachelor's Degree (BA, BS) * Some Graduate Coursework, No Degree * Master's Degree (MA, MS, MBA, etc.) * Professional degree (JD, MD, DVM, etc.) * Doctoral Degree (PhD, EdD, etc.) 02 Do you have a valid NC Driver's License, or the ability to obtain one? * Yes * No 03 Is your degree in administrative or office management or a related field? * Yes * No * I do not have a degree. 04 How many years of experience do you have in office support? Human Resources will not process incomplete answers. You must also clearly state your experience in the Employment/Work History section of your employment application * No experience * Less than 1 year of experience * 1 year of experience, but less than 3 years of experience * 3 years of experience, but less than 5 years of experience * 5 years of experience, but less than 7 years of experience * 7 years of experience, but less than 9 years of experience * 9 years of experience, but less than 10 years of experience * 10 or more years of experience 05 In your own words clearly describe your experience (company name, job duties, etc.) working in office support? • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application 06 I understand that all Required Competencies, Work history and Credentials and Education must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the application, "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed. * Yes * No 07 I understand that an official copy of my college transcript will be required upon conditional offer of employment. * Yes * No Required Question

An employee in this class may be responsible for typing correspondence and memos; greeting visitors; coordinating schedules and/or making reservations; maintaining calendars; ordering office supplies; and other administrative services as requested. Central to the performance of duties is the operation of a personal computer or other office device for the purpose of preparing a variety of letters, forms, documents or computer database entries. Responds to routine inquiries from colleagues and visitors requiring a basic understanding of company policies and procedures. Representative inquiries may involve providing and/or obtaining information related to record keeping, supplies, schedules or equipment. More complex inquiries are escalated to higher levels within or outside of the department. Maintains records and files related to the operations of the office to which assigned. Work requires a high degree of resourcefulness than an Office Specialist. Guidance is given on matters for which no precedent is available. An understanding of the content and substances of the organization's programs and operation is required. Examples of Duties DUTIES AND RESPONSIBILITIES Essential Duties and Tasks Complex operation of a computer to prepare correspondence, reports, forms etc. into final form. Performs complex manipulations of the data requiring thorough knowledge of the associated hardware and software utilized. Prepares narrative, statistical or tabular material. Prepares, edits or coordinates development of reports or other printed materials. Assists in the monitoring of the department or area budget. Provides training and guidance to lower level office support staff. Interprets policies, procedures and regulations for lower-level staff and members of the public. Resolves problems and questions by using and interpreting established policies and procedures. Communicated by phone, letter, memo or computer with other staff, agency clientele or members of the public. RECRUITMENT STANDARDS Knowledge, Skills and Abilities Thorough knowledge of office practices and procedures. Working knowledge of a variety of software packages. Basic knowledge of accounting practices and principles. Ability to key with accuracy at the speed required by the particular position. Ability to use judgement in organizing and establishing arrangement and format of materials. Ability to compose and gather a variety of materials independently. Ability to communicate effectively both orally and in writing. Ability to plan and organize work independently. Typical Qualifications Minimum Qualifications Bachelor's degree from an accredited college or university; OR Associates degree; OR High School diploma or GED and one year of office support experience. Supplemental Information Physical Demands Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking standing, bending, carrying of light items such as papers, books, small parts, driving an automobile or use of a PC or other devises to accomplish work objectives. No specific physical demands required. Mental demands and normal stress regarding achieving work deadlines are present. Working Conditions Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat and ventilation; environment is organized and stable. Hazards: Work presents no significant hazards to employees.

This is a generic posting: Only MSA candidates with a signed internship agreement will be considered.

About us: The Burlington Tennis Center (BTC) is a premier public facility featuring 12 lighted plexipave courts, shaded viewing areas, and a pavilion. Built in 1996, BTC was recognized as an Outstanding Tennis Facility by the USTA in 1997 and serves as a Tennis Welcome Center. Located near the Aquatics Center in City Park, BTC offers a variety of tennis programs for juniors and adults of all levels, while hosting high school, collegiate, and USTA tournaments. Burlington Parks and Recreation also maintains additional courts at Fairchild and Davidson Parks. What you will do: This is a part-time position assisting the tennis director with a number of on and off court duties, including, but not limited to, greeting and welcoming customers, clinic and camp instruction, directing junior and adult mixers, supervising and training the other part time staff, and performing cleaning and maintenance duties at the tennis court complex. A successful applicant should know the rules of tennis, have some playing and teaching experience, a level of comfort speaking to groups, a willingness to be a team player, openness to learn, ability to be tactful and courteous with the tennis center patrons, and willingness to be service-orientated to establish good public relations. Examples of Duties Tennis Instruction and Training: * Lead weekly clinics and summer camps for junior and adult players, focusing on tennis fundamentals. * Teach players the rules, proper attire, and etiquette of tennis to enhance their overall experience. * Support the Tennis Director in training staff on effective coaching methods (training provided by the Tennis Director). Facility Operations and Maintenance: * Oversee the opening and closing of the tennis center, ensuring smooth daily operations. * Set up ball machines and prepare facilities for patrons. * Assist in maintaining city tennis courts, including repairing surfaces, clearing debris, replacing nets, wind screens, and center straps. Customer Engagement: * Greet and welcome patrons to promote programs and foster a positive atmosphere. * Professionally answer phone calls, providing accurate information about tennis programs to callers and visitors. Qualifications Knowledge, Skills, and Abilities: * Reliable Transportation: Access to dependable transportation is essential. * Personality Traits: Outgoing, enthusiastic, and passionate about serving and teaching others. * Willingness to Learn: Open to training in coaching, service, leadership, and professionalism. * Skills and Abilities: Strong sense of urgency, effective time management, and organizational capabilities. * Tennis Knowledge: Familiarity with tennis rules, proper attire, and etiquette is a must. Minimum Qualifications: * Age Requirement: Applicants must be at least 15 years old. Supplemental Information Physical Requirements and Working Conditions: * Must be able to lift 30 lbs. or less of tennis related items and be physically able to perform general maintenance duties, including a leaf blower. * Work is performed mainly outdoors in varying weather conditions, including hot summer temperatures.

The Preschool Administrative Assistant plays a vital role in supporting the smooth operation of the preschool, contributing to a nurturing and educational environment for young children. This position requires someone who is organized, communicative, and passionate about early childhood education. The ideal candidate will support the Preschool Director with daily administrative tasks and assist in ensuring the preschool runs efficiently and effectively. Duties: Assist the Preschool Director in developing and implementing educational programs that meet state standards and best practices in early childhood education. Provide administrative support to teaching staff, helping coordinate professional development opportunities and encouraging a collaborative work environment. Assist with enrollment processes, including coordinating marketing efforts to attract prospective families to the preschool. Conduct tours of the preschool for prospective families. Ensure child files are properly maintained and comply with regulations, including collecting and keeping up-to-date paperwork. Ensure compliance with all licensing regulations, health, and safety standards. Serve as a liaison between parents, staff, and the community to support children's learning and development. Qualifications: Associate's degree or higher in Early Childhood Education, Child Development, or a related field (Bachelor's degree preferred). Prior experience in education administration or an administrative support role. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal, and the ability to effectively engage with a variety of stakeholders. A proactive and problem-solving attitude with the ability to work independently and as part of a team. Knowledge of early childhood education. Familiarity with budgeting and financial management in an educational setting is desirable. Job Type: Full-time Pay: $40,000.00 - $45,000.00 per year Benefits: Childcare benefits Dental, Vision and Life insurance Employee assistance program Health insurance reimbursement Paid time off Professional development assistance Referral program Schedule: 8-hour shift Monday to Friday Work Location: In-person Job Type: Full-time Benefits: Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Professional development assistance Referral program Vision insurance Work Location: In person

The UNC Division of Clinical Laboratory Science ( CLS ) is seeking a reliable and detail-oriented individual to provide support during on-campus student testing sessions and assist with administrative tasks. This role is essential to ensure a smooth testing experience for students and to help faculty manage program operations. Job responsibilities include but are not limited to the following: * Serving as a proctor during scheduled student exams (monitoring the room, distributing/collecting materials, maintaining academic integrity). * Assisting with classroom setup for testing. * Providing administrative support such as data entry, photocopying, filing, or scheduling assistance. * Helping coordinate logistics for student accommodations (e.g., ensuring correct exam timing). * Supporting faculty with general program tasks as needed * General support and execution of administrative office functions for Division Director * Recording minutes of monthly CLS faculty meetings and CLS advisory board meeting (preferably on-site) * Assistance with CLS recruitment activities and communication of recruitment activities (e.g., solicitation emails to UNC students, follow-up with attendees after recruiting events) * Assistance with NAACLS 5-year program accreditation site visit (spring 2026). Required Qualifications, Competencies, And Experience * Proficiency with Microsoft Office Software (Word, Excel, OneDrive, Teams and Outlook) * Strong organizational skills * Strong attention to detail and organizational skills. * Ability to maintain confidentiality and professionalism at all times. * Dependability and punctuality, especially for exam sessions. * Excellent written communication skills with the ability to proofread and edit text for spelling, grammar and clarity Preferred Qualifications, Competencies, And Experience Related administrative experience

Who We Are Working at Reece & Fortiline means being part of a growing global company that brings our purpose and values to life every day. We celebrate our team members living our values and provide opportunities to build a long and remarkable career. We're proud to support essential industries helping bring clean air and water to everyone. To learn more about our purpose and values, visit our career site at ***************************** Administrative Assistant THE IMPACT YOU'LL MAKE As an Administrative Assistant, you will be fundamental in keeping a positive working relationship between Reece and our customers by utilizing your excellent customer service skills. You will process returns and materials received in our system, resolve purchase order and accounts payable variances, and determine the cause of transfer discrepancies. In addition, your professionalism and aiding customers in person and via phone will help Reece create lifelong partnerships. WHAT YOU'LL BRING * A professional and accommodating attitude * Ability to multitask to complete your array of job duties * A customer-focused mindset YOUR BACKGROUND * High school diploma or equivalent * Basic understanding of Microsoft Excel and Word * Basic Accounting skills * Strong interpersonal and organization skills Following is a list of physical and mental requirements identified as necessary to achieve the essential functions of this role: * Attendance - Ability to maintain the scheduled days and hours, including onsite presence at the assigned location as specified. * Physical Capacities - Lift up to 25 pounds on occasion, sitting and standing for extended periods. * Operation of Office Equipment - Job requires operation of equipment common to office settings, including computers, copiers, and other office equipment, including Near Vision, Manual Dexterity, and working in proximity to equipment. * Oral Communication Skills - Speaking, Speech Clarity, and Speech Recognition. * Written Communication Skills - Writing, Reading and Written Comprehension, and Written Expression. * Mental Capacities - Achievement/Effort, Active Listening, Adaptability/Flexibility, Analytical Thinking, Attention to Detail, Category Flexibility, Concern for Others, Cooperation and Coordination, Critical Thinking, Deductive Reasoning, Dependability, Independence, Inductive Reasoning, Information Ordering, Initiative, Innovation, Maintenance of Relationships, Integrity, Oral Comprehension and Expression, Problem Sensitivity, Selective Attention, Self-Control, Service Orientation, Social Orientation, Social Perceptiveness, Stress Tolerance, Support, and Time Management. Our commitment to excellent customer service is just part of our story. We're also dedicated to supporting our most valuable asset, our associates! One of the ways we do this is by offering a variety of high-quality benefits for our associates and their families. All full-time associates are eligible for the following benefits: * Medical and Dental Insurance * Flexible Spending Accounts and Health Savings Accounts * Company-paid Life Insurance * Short Term Disability * 401(k) Plan * Paid Time Off (PTO) - plus paid holidays * Parental Leave Voluntary benefits: * Vision * Long-term Disability * Voluntary Life and AD&D Insurance * Additional Voluntary Benefits through Corestream We're an equal opportunity employer and we welcome diversity and inclusion! Reece USA is an Equal Opportunity Employer- Employer Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, and any other status protected by law.

Job DescriptionBenefits/Perks Competitive wages Career Growth Opportunities Fun and Energetic Environment Ongoing training Employee Discount We are seeking a friendly and service-oriented Sales Associate to join our team! As a Sales Associate, you will assist customers with their shopping needs and ensure an excellent shopping experience. Responsibilities may include working the register, stocking shelves, processing inventory, and maintaining the stores appearance. The ideal candidate will have previous experience in customer service and knowledge of cash register operation. Company Overview Vresiana is your favorite destination for high-quality, affordable perfumes for everyone. Founded in 2022 in Turkey, we have expanded operations across Jordan, Malaysia, UAE, Oman, the United States, Kuwait, Iraq, Iran, Uzbekistan, Libya At Vresiana, we create exceptional fragrance experiences that reflect individual identity. Our goal is to fuse artistic design with luxury scents, combining tradition and innovation to deliver a memorable customer journey. We are committed to excellence across product quality, customer service, and in-store experiences. Responsibilities Greet each customer with a smile and provide assistance while they are shopping Follow all safety and loss prevention procedures. Work at a register to ring up and carry out customer sales. Collect payments by cash and credit card Take added responsibility for stocking, inventory, and store maintenance. Drive sales by participating in targeted product promotions and initiatives as set forth by the company. Develop and maintain solid product knowledge in order to best help customers with their selections. High-commission pay structure Qualifications High School Diploma or equivalent Ability to read, count, write, and communicate clearly and effectively Understanding of sales techniques and best practices in customer service Willingness to work well in a team environment Ability to quickly and accurately work a register Willingness to work a flexible schedule

The Administrative Assistant to the Office Manager helps with all essential office tasks as delegated. They answer phones, assist with light production work, file, and organize. The Administrative Assistant is not only the first voice a phone contact hears, they greet customers, care for swag bags and help create a positive and upbeat atmosphere. Responsibilities: Answer phones and take proper messages Greet customers as they walk through the door Keep up with supplying swag bags Help Office Manager with office tasks File and organize Keep office clean and organized Requirements: Basic filing and office skills Basic Computer skills Telephone skills Excellent listener Positive mindset Quick learner Keep office area clean and neat Ability to take payments and convert invoices Ability to listen well and take accurate note Work with department managers, and employees About Us: We are a full service marketing company, creating true success for our clients. We specialize in event marketing, custom signage, vehicle wraps, laser engraving, and custom apparel. We offer our employees an opportunity to grow within the company and to work with multi-billion dollar brands.

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

This is a high-caliber Executive Assistant role for a professional operating at the top of their field. The Executive Assistant to the President will serve as a trusted extension of the President, responsible for executive enablement, time optimization, decision support, and high-impact execution across travel, scheduling, hospitality, office experience, and client engagement. This role is designed to replace a significant portion of the time and energy the President currently spends on logistics, coordination, planning, and execution - while maintaining quality at a minimum and ideally enhancing the President's vision, output, and impact. The Executive Assistant will have exceptional exposure to the President, clients, prospects, partners, vendors, and internal leaders. As a result, this role requires absolute trust, discretion, sound judgment, and the ability to operate independently without constant direction. This is not a reactive or task-based role. Success requires anticipation, ownership, decisiveness, and the confidence to act on behalf of the President. Key Responsibilities:Executive Enablement & Time Optimization Own and manage the President's calendar with precision and strategic intent. Proactively prioritize meetings and commitments based on business impact. Serve as the primary gatekeeper for the President's time. Anticipate needs, identify conflicts, and resolve scheduling challenges independently. Prepare the President for meetings, travel, and key interactions. Execute high-priority administrative and operational tasks without requiring oversight. Travel, Logistics & Executive Operations Design, book, and manage complex domestic travel itineraries aligned with business priorities. Anticipate travel disruptions and proactively build contingency plans. Travel with, or ahead of, colleagues when necessary to ensure flawless setup and execution. Manage travel arrangements for other employees attending client or company events. Maintain vendor relationships and manage the supplier's performance for travel, transportation, lodging, and logistics. Client, Prospect & Partner Hospitality Curate exceptional in-person experiences for clients, prospects, referral partners, and executives tailored to the audience. Proactively identify opportunities to engage clients and partners in cities where the team is traveling. Plan and execute hospitality experiences ranging from intimate 1:1 meetings to large-scale events. Select venues, restaurants, and experiences that align with brand standards and audience preferences. Purchase and manage thoughtful, on-brand client and prospect gifts. Communicate directly with clients, prospects, and partners on behalf of the President when appropriate. This includes communication with meeting or event attendees to coordinate visits and identify the overall most appropriate timing for each meeting. Events & Experiences Plan and execute company-sponsored events, including: Client hospitality events Product launches Internal gatherings Leadership and partner meetings Oversee event logistics, timelines, vendors, and on-site execution. Ensure events reflect the company's standards for professionalism, warmth, and excellence. Office Experience & Workplace Operations Own the Chapel Hill office environment and visitor experience, ensuring visitors have a pleasant experience at the office and during their stay in the Chapel Hill area. Ensure the office is welcoming, polished, and conducive to collaboration. Maintain strong relationships with building staff and facilities vendors. Coordinate food, beverages, and setup for day-to-day offerings, on-site meetings, and special events. Enforce security and visitor protocols (e.g., visitor logs) while maintaining a hospitable atmosphere. Vendor Management & Administrative Oversight Manage relationships and performance for relevant vendors and suppliers. Coordinate with corporate attorneys and CPAs to ensure compliance and timely filings (e.g., tax filings, Secretary of State filings, audits). Pay vendor bills and approve expense reports within established authority. Maintain confidentiality and discretion across all executive and business matters. Exposure, Trust & Autonomy This role operates with significant visibility and authority. The Executive Assistant will: Interact directly with senior clients, prospects, partners, and vendors. Represent the President and the company in high-stakes settings. Be trusted to make decisions independently within defined parameters. Have access to sensitive business, financial, and personnel information. As a result, integrity, discretion, judgment, and reliability are non-negotiable. About the Company: This is a multi-generational, family-owned business operating in the software industry. While the company has grown and evolved significantly over time, it remains deeply grounded in the values, relationships, and long-term perspective that come with family ownership. The organization blends high professional standards with a strong sense of care, pride, and personal responsibility. Decisions are made thoughtfully, relationships matter, and reputation is taken seriously, both internally and externally. As a family-owned business, we value: Long-term thinking over short-term wins Loyalty, accountability, and discretion Respect across generations, roles, and perspectives A warm, welcoming, and relationship-driven environment High standards paired with genuine care for people This environment is well-suited for someone who appreciates stability, trust, and influence, and who takes pride in supporting leadership in a way that is both professional and deeply human.Cultural FitThis role is best suited for an Executive Assistant who: Is comfortable working closely with senior leadership in a family-owned business Understands the nuance, discretion, and diplomacy required in multi-generational environments Can adapt their communication style to different audiences and generations Values relationships, loyalty, and long-term impact Is confident, steady, and grounded, not transactional or purely task-driven Required Experience and Qualifications: Minimum 2+ years of experience supporting a senior executive (President, CEO, Founder, or equivalent). Demonstrated ability to operate independently with minimal direction. Excellent analytical and problem-solving skills. Exceptional organizational, prioritization, and time-management skills. Strong attention to detail. Strong executive presence and professional judgment. Excellent written and verbal communication skills. Proven experience managing complex travel, scheduling, and logistics. Comfort acting as a gatekeeper and decision-maker on behalf of an executive. High level of discretion with confidential information. Proficiency with Microsoft Office Suite and related productivity tools. Valid driver's license. Preferred (but not required) Experience in hospitality, events, executive operations, or client-facing roles. Experience supporting a fast-paced, growth-oriented organization. Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA). Fluency in Spanish or French. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 45 pounds at times. Must be able to stand for extended periods of time. Working Style & Expectations: Primarily onsite role in Chapel Hill, NC (not a temporary requirement). Flexibility to support early mornings, evenings, and occasional weekends during events or travel. Willingness to adapt to fluctuating workloads tied to business cycles. Comfort managing periods of high intensity with professionalism and composure. Measures of Success: The President's time is optimized, protected, and focused on the highest-value priorities. Travel, meetings, and events run smoothly with minimal disruption. Clients, partners, and visitors consistently experience a high standard of hospitality. The office environment reflects professionalism, warmth, and attention to detail. The Executive Assistant reduces the President's operational burden while enhancing overall impact. Compensation, Relocation & Other Benefits: The anticipated starting salary range for this role is $90,000 - $115,000 annually, depending on experience, skill set, and demonstrated ability to operate at a high level of independence and impact. Compensation will be aligned with the scope, seniority, and trust required for this role. A relocation package will be offered for the successful candidate if they are not currently residing within 50 miles of the Chapel Hill, NC area. Additional Benefits Generous paid time off Paid holidays 401(k) with company match Medical, Life, and Disability Insurance Home Office Reimbursement EEO Statement: Company is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin, or any other characteristic protected under applicable federal, state, or local law. This is provided to outline what is expected of the employee in this role during their employment, and is not to be construed as an employment contract or guarantee of continued employment. This job description is not intended to be all-inclusive of the responsibilities, duties, and activities of the position; it is subject to change.