Executive administrative assistant jobs in Harrisburg, NC - 140 jobs

Pace Logistics prides itself on delivering exceptional service at fair rates. The company operates with a collaborative and proactive approach to ensure your supply chain is supported effectively. Known for its availability, Pace Logistics commits to being the dependable partner businesses need. A unified and solution-driven mindset defines the organization's mission to meet client needs efficiently. Role Description This is a full-time, on-site role based in Charlotte, NC, for a Personal Assistant to the Chief Executive Officer (CEO). The Personal Assistant will be responsible for managing the day-to-day administrative and organizational tasks for the CEO, including diary scheduling, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. They will also support the CEO with personal assistant tasks and maintain confidentiality while efficiently managing clerical duties. The role requires a high level of professionalism and attention to detail. Qualifications Strong Executive Administrative Assistance and Personal Assistance skills Proficiency in Diary Management and scheduling appointments Proven experience in Clerical Skills and Administrative Assistance Excellent organizational, multitasking, and time management abilities Strong written and verbal communication skills Proficiency in office software and tools such as Microsoft Office Ability to handle confidential information with discretion and professionalism Bachelor's degree or equivalent experience in a related field is a plus Prior experience in a supporting role for executive leaders is preferred

Executive Administrative Assistant Who We Are At Feetures, movement is our business. And we believe that a meaningful business begins with authentic values-and our values were forged by the bonds of family. What started as a bold idea around a kitchen table has grown into a fast-moving, purpose-driven brand redefining performance. As a family-owned company in North Carolina, we're fueled by the belief that better is always possible-and that energy drives both our products and our culture. Movement is at the heart of everything we do. From our socks to our team and to our communities, we're always pushing forward. If you're ready to grow, challenge the status quo, and help shape the next chapter of a brand that's always in stride, come move with us. Feetures is Meant to Move. Are you? Your Job and the necessary skills to succeed: The Executive Administrative Assistant will directly support the Executive Function which includes the CEO, the CMO The VP of Product and the CFO in their day-to-day functions. This role's primary focus will be to manage and maintain calendars and organize and prioritize emails. This individual must be able to multi-task and skillfully manage competing priorities. Additionally, the Executive Administrative Assistant will possess other standard administrative capabilities and excellent communication skills. This role provides a great opportunity for someone to establish working relationships with high-level executives and make a big impact at a fast-growing brand in the active lifestyle space. Your Responsibilities: Maintain the 4 Executives' calendars including prioritizing sensitive matters Manage the 4 Executives' Feetures email accounts Manage travel, both domestic and international Assist in presentations and any necessary reports needed by the Executives Maintain accurate records Organize meetings, including scheduling, sending reminders, and organizing catering when necessary Other duties as assigned Qualifications Associate degree or equivalent project management or administrative experience required 1-3 years of experience as an Executive Administrative Assistant and/or roles that have progressed in administrative duties. Proficiency in both Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as iOS Experience with event coordination and planning Excellent communication skills, both verbal and written Highly organized and aptness for attention to details and accuracy Ability to remain composed and unruffled in varying situations Proven time-management skills and ability to meet deadlines Ability to work independently and make decisions Positive attitude with a willingness to learn and adapt to change Dedicated team player Benefits Health insurance Dental insurance Vision insurance Life & Disability insurance 401(K) with company match Company Paid holidays and PTO: Feetures offers 20 PTO days which are available to you on day one of employment and are available to all employees, no matter your role. After working at Feetures for 5 years, your PTO days will increase to 25 days. These days can be used for vacations, appointments and sick days. Additionally, we offer 1 floating holiday to be used at your discretion We offer 10 company paid holidays a year Perks: Parking provided (Charlotte office and onsite at Hickory office) Employee Engagement team Monthly stipend to pursue an active lifestyle Feetures is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reasons protected by law.

Job Title: Executive Assistant to the Chief Operating Officer (COO) Reports To: Chief Operating Officer Employment Type: Full-Time We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to the Chief Operating Officer (COO). This role is critical to ensuring the COO's time, communications, and priorities are managed efficiently while enabling seamless coordination across internal teams and external partners. The ideal candidate brings strong executive presence, exceptional organizational skills, and the ability to operate confidently in a fast-paced, global environment. Key Responsibilities: Provide full calendar management for the COO, proactively identifying and resolving scheduling conflicts. Review, prioritize, and manage executive email correspondence; draft and send responses on behalf of the COO as appropriate. Screen and manage incoming calls, visitors, and correspondence. Coordinate complex domestic and international travel arrangements. Draft, edit, and prepare executive communications including emails, memos, reports, and correspondence. Develop high-quality presentations for executive leadership, board meetings, and company-wide audiences with minimal direction. Collaborate with internal teams to gather data and content for presentations and reports. Support contract administration by routing documents for signatures, scanning, and managing electronic execution. Prepare and process executive expense reports; review and approve expenses for direct reports as needed. Organize meetings, prepare summaries, and coordinate catering and logistics. Plan and manage executive-sponsored events in Charlotte and other U.S. locations. Manage office visitors and oversee incoming calls and emails to ensure a professional office experience. Coordinate with maintenance and service vendors to ensure the office remains clean, safe, and operational. Build and maintain relationships with travel agencies, hotels, and ground transportation providers. Provide notary services to company officers as required. Qualifications and Experience: Bachelor's degree required, with significant experience supporting senior executives in a global organization. Exceptional written and verbal communication skills with strong executive presence. Highly organized with exceptional attention to detail and follow-through. Proactive and able to manage competing priorities in a time-sensitive environment. Strong ability to translate complex information into clear, compelling presentations. Proven discretion and sound judgment when handling confidential information. Experience creating written procedures and training employees on office processes. Demonstrated project management skills with the ability to meet deadlines and take ownership. Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Microsoft Teams. Prior marketing and/or corporate communications experience strongly preferred. Certified or eligible to become a North Carolina Notary Public. Work Environment: Office-based position located in Charlotte, NC.

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Indian Trail/Charlotte, NC office. Responsibilities/Duties: RT Assistants Perform tasks as directed in order to prepare components or equipment for inspections Work alongside certified technicians to help complete projects and learn activities. Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. Help clean and organize equipment before, during, and at the completion of projects. Document on job training experience as assigned by management. Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. Set up and utilize NDT Testing Equipment for Radiographic Inspections. Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. Be able to prepare written instructions and to organize and report the results of examinations. Work independently and support team members. Perform other job related tasks as needed and assigned by supervisors. Actively participate in ATS and Client Safety Programs. Qualifications Minimum Requirements/Qualifications: RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training or OJT preferred. Level II Radiographers - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems. Documented experience with DR and/or CR X-ray imaging and processing as required. State or IRRSP card required. Additional NDT certs are a plus. High School Diploma, GED or equivalent. Completion of a 40 Hour Radiation Safety Course preferred. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Work Conditions: Must be able to wear safety equipment as required by the safety department for personal protection. Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc. Work in confined spaces which will require crawling, stooping, climbing, etc. Work in around operating equipment and industrial environments. Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc. Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time Ability to lift and carry 100 pounds. Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Industry: Commercial Construction Job Type: Full -Time, Direct Hire Are you an exceptional administrative professional who thrives on streamlining operations and supporting top -tier executives? Do you want to be a key player in a company where you have a real stake in the outcome? A premier, 100% employee -owned construction firm in Charlotte is seeking a dynamic and highly organized Executive Assistant to become a strategic partner to our senior leadership team. In this role, you are the force multiplier for our executives. You will manage complex calendars, spearhead major corporate events, and serve as a central point of communication, ensuring the entire office operates with peak efficiency. Your attention to detail and proactive mindset will directly contribute to our success and award -winning company culture. How You'll Make an Impact: Provide Strategic Support: Act as the right hand to senior leaders, preparing and finalizing high -level correspondence, reports, and presentations for both internal and external audiences. Lead Event Coordination: Take charge of planning and executing a wide range of functions, from board meetings and client -facing events to job site functions and large -scale company parties. Manage Complex Logistics: Oversee all event details including vendor selection, venue management, budgets, and timelines to ensure flawless execution. Champion Company Culture: Support division leaders with key initiatives related to employee onboarding, recognition, and appreciation programs. Master of Organization: Expertly manage executive calendars, schedule critical meetings, and maintain key operational documents with precision and sound judgment. What You'll Bring to the Table: At least two years of experience providing administrative support to senior -level executives. Exceptional organizational, project management, and multitasking skills with a passion for seeing tasks through to completion. Polished and professional verbal and written communication abilities. A detail -oriented mindset with an outstanding work ethic and impeccable judgment. The ability to work autonomously as well as collaboratively within a team. High proficiency in the MS Office Suite and a willingness to learn new technologies quickly. Your Career, Your Ownership: Our Commitment to You We believe in enriching the lives of our people. As an employee -owner, you are critical to our success, and we invest heavily in your future. We are proud to offer: True Ownership: Become an owner through our Employee Stock Ownership Program (ESOP) and share in the profits via our 401(k) profit -sharing plan. Financial Wellness: Take advantage of our unique College Student Debt Reduction Program. Exceptional Benefits: A full suite of medical, dental, and vision benefits. Time to Recharge: Generous Paid Time Off (PTO) and a paid "Stewardship Day" for volunteering. A Culture of Purpose: Join a team with clearly defined Core Values and a powerful mission. If you are a proactive and dedicated professional looking to join a thriving, employee -owned company, we invite you to apply. To Apply: Please submit your confidential resume. We look forward to hearing from you. (Our company is an Equal Opportunity Employer) Keywords: Executive Assistant, Administrative Assistant, EA, Senior Admin, Office Manager, Event Coordinator, Construction, Corporate Support, Charlotte NC Jobs, Executive Support, MS Office, Employee -Owned, ESOP.

Maya Hotels Support Center | 8632 Wilkinson Blvd. Charlotte, NC 28214 Join Maya Hotels and Take the Next Step in Your Career! Are you a highly organized and hands-on individual looking for a career in executive support? At Maya Hotels, we are seeking a motivated Executive Assistant to provide strategic partnership with the Executive Leadership Team. This role provides high-level administrative, operational, and project management support requiring independent judgment, proactive problem solving, discretion, and the ability to manage confidential and time-sensitive matters. If you enjoy working with top hospitality brands, this is the opportunity for you! Why Join Maya Hotels? Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, Avid Hotel, Tru, Hilton Garden Inn, Hampton Inn, Courtyard, and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market. Learn more about us at ******************* What We Offer: Medical, Dental and Vision Insurance. 100% Employer Paid Life Insurance. Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance. Retirement Savings: 401K with Employer Contribution. Employee Perks: Employee Referral Program, hotel discounts, and more! Work-Life Balance: Paid Time Off (PTO). Competitive salary and performance-based bonuses. Career growth opportunities within the Maya Hotels family. A supportive and friendly work environment. The chance to work with well-respected hotel brands such as Hilton, Marriott and IHG. : Essential Duties and Responsibilities: Calendar, Meeting, and Travel Management Independently manage executive's business and personal calendars with the authority to make scheduling decisions based on the executive's priorities. Coordinate high-level meetings, board sessions, and strategic planning events. Oversee complex travel planning aligned with business and personal needs. When Executives are traveling: Provide day-to-day support to the VP of Operations on behalf of the executives, including meeting scheduling, follow-ups, and urgent coordination. Escalate priorities to the executives from team members and field operations, ensuring timely resolution. Support continuity by anticipating needs and ensuring communication channels remain open and efficient. Executive Communication & Representation Draft, review, and manage confidential correspondence, policy drafts, and executive-level documents. Represent executives as needed in meetings, communications, and internal coordination. Manage sensitive organizational issues with professionalism, confidentiality, and discretion. Strategic & Administrative Leadership Act as advisor to executives, using independent judgment to prioritize initiatives, resolve issues, and anticipate their business and personal needs. Manage shifting priorities and making decisions on behalf of executives when appropriate. Oversee executive workflows, ensuring alignment with organizational priorities and deadlines. Prepare executive-level presentations, reports, and strategic communications. Project & Operations Management Coordinate cross-functional projects, ensuring milestones, risks, and deliverables are effectively managed on behalf of executive management. Evaluate processes and recommend improvements to enhance efficiency and operational alignment. Conduct research, prepare summaries, and provide recommendations for business and personal decisions. Coordinate activities and projects across departments to support executive leadership initiatives and strategic goals. Professionalism & Confidentiality: Maintain strict confidentiality regarding sensitive company and personal information. Follow Maya Hotels' Grooming Policy and maintain a professional appearance. A positive attitude and a solution-oriented mindset is necessary. Represent the executive office with hospitality, poise, and professionalism in all internal and external interactions. Comply with all Maya Hotels policies, procedures, and the Code of Ethics. Embrace the Maya Hotels core values. Education, Skills and Abilities: Education: Associate's degree in business administration, Hospitality, Communications or related field preferred. Experience: 3+ years supporting senior leadership. Including project management and operations-focused responsibilities. Technical Skills: Proficiency in Microsoft Office (Excel, Word) and Google Workspace. Experience with task/project management tools (Asana, Trello) is a plus, not required. Demonstrates comfort with modern digital tools and proactive approach to using technology and AI/automation to streamline workflows and improve executive productivity. Detail-Oriented & Organized: Highly organized with ability to prioritize multiple deadlines, manage competing priorities, and ensure accuracy in a fast-paced environment. Collaboration & Teamwork: Strong interpersonal skills with the ability to work cross-functionally and collaborate with multiple departments and Executive Leadership. Able to build positive working relationships, communicate effectively, and support team goals. Communication: Exceptional written and verbal communication skills, including professional email etiquette, document preparation, and executives' correspondence. Self-Motivated & Driven: Able to work independently, exercise sound judgment, manage competing priorities, and make decisions within scope of responsibility. Confidentiality: Demonstrated integrity when handling sensitive or confidential information. License: Valid NC or SC driver's license required. Physical Requirements: Ability to sit for extended periods of time. Frequent use of hands for typing, writing, and handling office equipment. Ability to manage multi-line phones and in-office visitor interactions. Occasionally lifting or moving items up to 20lbs. Comfortable working in an office setting with extended screen time. Occasionally hotel-location based work depending on project needs and schedules of executives. Reliable transportation required for errands or off-site tasks. Able to communicate effectively in environments with potential background noise. Ready to Join the Team? Apply today by submitting your resume detailing your relevant experience to show us why you're the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family! This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.

WHY JOIN MILESTONE At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea's merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. YOU WILL BE RESPONSIBLE FOR * Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. * Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. * Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. * Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. * Supporting the marketing team by co-creating and communicating field direction for promotional materials. * Working closely with marketing for allocation and distribution of marketing materials to the sales team. * Handling event planning logistics, catering, agendas, and travel arrangements for meetings. * Discreetly handling confidential business and employees' issues, working closely with Human Resources. * Skilled in business management support including budget templates, invoicing, and PR/PO generation. * Responding to email and other correspondence to facilitate communication and enhance business processes. * Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. * Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. * Interacting and actings as a liaison to other administrative executives across the organization. ABOUT YOU * An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. * An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. * Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. * High attention to detail and the ability to prioritize projects. * Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) * Knowledge of video conferencing tools * Ability to work in a small, entrepreneurial environment with limited supervision * Excellent written and verbal communication and interpersonal skills * Technological acumen-knowledge and ability to learn new technology * Strong Attention to detail, accuracy, responsibility and ability to multi-task EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law.

Why Deephaven Mortgage? Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve homeownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan. We continuously and responsibly innovate new mortgage products and programs that put homeownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting. Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1,000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners. Deephaven's headquarters are in Charlotte, North Carolina. To learn more about our innovative loan solutions please visit ************************* or email us at **************************. Job Overview The Executive Assistant to General Counsel & Vendor Coordinator is a dual role position, providing high-level administrative and project support to the General Counsel and leading the Vendor Management program in collaboration with executives and other stakeholders across the organization. This individual will serve as a trusted partner, ensuring the Legal department operates efficiently, maintaining confidentiality in sensitive matters, and supporting vendor relationships to drive compliance, cost-efficiency, and operational excellence. This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, is adept at balancing multiple priorities, and demonstrates exceptional judgment, discretion, and organizational skills. This role is full time in office in the Ballantyne area of Charlotte, NC. What You'll Do Executive Assistant Responsibilities Provide executive-level administrative support to the General Counsel and the greater Legal and Compliance teams, including calendar management, meeting preparation, and correspondence Anticipate needs by proactively identifying priorities, scheduling requirements, and potential conflicts Serve as a liaison between the General Counsel and internal/external stakeholders Draft, edit, and prepare documents, presentations, legal correspondence, and confidential materials Support the General Counsel in board-related matters, committee meetings, and Legal project coordination Maintain confidentiality in handling sensitive company and legal information Coordinate and complete all third-party Compliance and Diligence requests Manage complex travel arrangements and logistics, ensuring seamless execution of domestic and international itineraries.Prepare and reconcile expense reports in a timely manner Vendor Coordination Responsibilities Act as the central point of contact for vendors and service providers, maintaining strong professional relationships Manage the vendor onboarding process, including collection of compliance documents, contracts, and agreements Coordinate with Finance, Legal and the business to negotiate pricing and contract terms for all new and existing vendors, ensuring proper vendor documentation, risk management, and cost control Track and monitor vendor performance, renewals, contract expirations, and service-level agreements (SLAs) Assist in negotiations, renewals, and vendor communications, ensuring alignment with company policies and standards Maintain vendor database, contracts repository, and related records in an organized, up-to-date manner General Administrative Support Handle office operations as needed, including supply management, office system upgrades, and troubleshooting equipment issues Coordinate hospitality (catering, room set up, etc.) event logistics, and meeting arrangements for internal and external gatherings Provide support to other executives and team members as needed. Support cross-functional projects requiring input from Legal and Vendor Management What We Need Minimum 3 years of experience supporting senior executives, preferably in Legal, Compliance, or Finance Prior legal experience or paralegal experience is a plus! Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with legal and vendor management platforms Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong written and verbal communication skills with keen attention to detail Ability to work independently and exercise sound judgment in a fast-paced environment Proven track record of handling highly confidential and sensitive information with discretion Bachelor's degree in Business Administration, Legal Studies, or related field preferred Ability to work in the Ballantyne area of Charlotte, NC Key Competencies Confidentiality & Integrity - Maintains the highest standards of discretion in sensitive matters. Vendor Relationship Management - Skilled at building and maintaining vendor partnerships while holding vendors accountable. Problem-Solving - Anticipates challenges and develops solutions quickly. Collaboration & Communication - Effectively partners with executives, colleagues, and external stakeholders. Organization & Initiative - Proactively manages complex schedules, contracts, and projects with minimal oversight. Privacy Policy This organization participates in E-Verify Our Perks Flexible Time to Recharge - Personalized Time Off for What Matters (because rest isn't one-size fits all) Future Finance Focused - Generous employer-matched 401(k) plan Community Connect- Philanthropy Committee that creates charitable initiatives Health from Day One - Comprehensive health insurance starting on day one of employment Family Matters - Competitive maternity and paternity leave Culture & Celebrations - Culture Committee with team-building events and celebrations Ideas Welcome - Encouraging thought leadership and innovation Guidance & Growth - Mentorship opportunities for career development Perk Up - Exclusive discounts on travel, tech, pets, legal, and more

The Executive Assistant (EA) provides comprehensive support to our COO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. Roles and Responsibilities Manage the COO's complex calendar, schedule meetings, and coordinate appointments. Prepare and edit correspondence, communications, presentations, and other documents. Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality. Coordinate logistics for meetings, including room reservations, catering, and technical setup. Coordinate logistics for large-scale international events, including venue, travel, and on-site execution Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed. Prepare travel expense reports and manage reimbursements. Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling) Assist in the planning and execution of special projects and initiatives led by the COO. Track progress and provide regular updates on project status to ensure timely completion. Maintain and organize files, records, and documentation for easy retrieval. Ensure proper filing and storage of sensitive and confidential information. Coordinate office activities and operations to secure efficiency and compliance with company policies. Support Office Manager with receptionist duties as needed Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission. Demonstrated Competencies: Accountability & Integrity Self-management Technical proficiency Business Acumen Problem solving Confidentiality Communication Adaptability Digital Fluency Qualifications Required: Bachelor's degree preferred but not required. Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities across multiple lines of business. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with travel coordination and expense reporting. High level of integrity and discretion in handling confidential information. Ability to work independently and prioritize tasks in a fast-paced environment. Professional demeanor and strong interpersonal skills. Results driven, roll-up sleeves mentality High motor/High energy Physical Demands and Working Conditions Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. External Posting Language This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Learn more at BNI.com An equal opportunity employer.

Job Level: Vice President Job Function: IT and Digital Development Employment Type: Full Time Role Description As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. Role Objectives * Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. * Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. * Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. * Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. * Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. * Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. * Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. Qualifications and Skills * Bachelor's degree in Computer Science, Information Technology, or related field. * Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. * In-depth knowledge of enterprise architecture frameworks and methodologies. * Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. * Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. * Experience with Azure cloud services and solutions, financial services or Databricks preferred. * Experience with EA tools like LeanIX, Ardoq is helpful. * Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. * Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. Additional Requirements Nearest Major Market: Charlotte

**Role Description** As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. **Role Objectives** + Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. + Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. + Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. + Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. + Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. + Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. + Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. **Qualifications and Skills** + Bachelor's degree in Computer Science, Information Technology, or related field. + Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. + In-depth knowledge of enterprise architecture frameworks and methodologies. + Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. + Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. + Experience with Azure cloud services and solutions, financial services or Databricks preferred. + Experience with EA tools like LeanIX, Ardoq is helpful. + Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. + Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. **Additional Requirements** EOE, including Disability/veterans

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include: • Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.) • Performs travel reservations, including International/Visa requirements, and process travel/expenses • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment • Event Management, including Town Halls and misc. events • Other Ad Hoc business requests / activities as necessary Qualifications Required: • 2-5+ years of experience as an Executive Assistant • Calendar and meeting management • Excellent communication skills. Ability to manage multiple phone calls in a professional manner • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience. • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio) • Proactive and anticipatory work ethic • Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis • Ability to take on new responsibilities and work effectively under pressure and time constraints • Familiarity with travel reservation process and systems Desired: • Executive-level support and/or support for multiple executives • Advanced administrative and analytical skills. • Business Support experience • Financial services support experience • Intellectually curious Additional Information CzariaAbaloyan ************/********************************

In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. This role can be held remotely from any location in the United States. Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. The Role * Enhance your knowledge of all aspects of retirement plan administration * Enjoy a well-defined career path with opportunities for growth and advancement * Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration * Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: * Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors * Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues * Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects * Manage a diverse set of pension administration services individually and through team initiatives * Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) * Review pension benefit commencement packages * Ensure that work of self and team is delivered in accordance with professional and work excellence standards * Deliver formal and informal process training to both team members and client contacts Qualifications The Requirements * Bachelor's degree or prior benefits administration experience required. * 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus * Must have experience collaborating with other colleagues in different countries * Excellent written and verbal communication skills * Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget * Experience mentoring and developing junior staff * Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients * Strong interpersonal and team skills * Flexibility and proven ability to diagnose and resolve issues; strong client service orientation * Proficient in Microsoft Office Excel * Ability to work independently and on client teams in a fast-paced environment * Sense of accountability; owning one's work and taking pride in it * Self-motivated * Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). Compensation The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. Company Benefits WTW provides a competitive benefit package which includes the following (eligibility requirements apply): * Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) * Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off * Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. EOE, including disability/vets

In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. **This role can be held remotely from any location in the United States.** Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. **The Role** + Enhance your knowledge of all aspects of retirement plan administration + Enjoy a well-defined career path with opportunities for growth and advancement + Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration + Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: + Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors + Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues + Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects + Manage a diverse set of pension administration services individually and through team initiatives + Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) + Review pension benefit commencement packages + Ensure that work of self and team is delivered in accordance with professional and work excellence standards + Deliver formal and informal process training to both team members and client contacts **Qualifications** **The Requirements** + Bachelor's degree or prior benefits administration experience required. + 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus + Must have experience collaborating with other colleagues in different countries + Excellent written and verbal communication skills + Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget + Experience mentoring and developing junior staff + Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients + Strong interpersonal and team skills + Flexibility and proven ability to diagnose and resolve issues; strong client service orientation + Proficient in Microsoft Office Excel + Ability to work independently and on client teams in a fast-paced environment + Sense of accountability; owning one's work and taking pride in it + Self-motivated + Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. **Compensation and Benefits** Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). **Compensation** The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. **Company Benefits** WTW provides a competitive benefit package which includes the following (eligibility requirements apply): + **Health and Welfare Benefits:** Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) + **Leave Benefits:** Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (*********************************************************************************************************** + **Retirement Benefits:** Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. **EOE, including disability/vets**

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Number 60058733 Grade NC02 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work This position reports to the Administrative Specialist II at a multi-custody female correctional facility and is located in the Mailroom. This position's responsibilities include, but are not limited to, the following: 1. Processing, reviewing and distributing all outgoing and incoming mail, packages, legal mail, certified mail and courier mail at this facility. 2. Maintaining security of the facility by searching and reviewing all incoming mail and when applicable all outgoing mail for unauthorized items (contraband and correspondence deemed a threat to the safe, secure and orderly function of the institution). 3. Opening, searching and distributing over 500 pieces of US mail and approximately 125 pieces of courier mail each day as well as 100 pieces of business mail delivered to both staff and offenders at this facility. 4. Possessing the ability to exert up to 10 pounds of force and to lift, carry, push, and pull mail packages and bins. 5. Possessing computer skills required to work with Text Behind and GTL programs. 6. Sorting and distributing large quantities of interoffice staff correspondence and mail. 7. Maintaining a Security Threat Group listing and utilizing this list to determine censorship of outgoing and incoming mail and packages. 8. Processing indigent offender mail accesses and maintaining the Daily Welfare Report to determine indigent eligibility. 9. Entering and recording all trust fund deposits, cashier's checks, certified checks and employee canteen deposits. 10. Requiring vast knowledge of Department of Adult Correction's institutional standard operating procedures (SOPs) and policies/procedures governing the handling of all mail and parcels, disposition of unauthorized property and the Inmate Banking System. 11. Requiring a great degree of confidentiality, honesty and trustworthiness. (Salary Range: $31, 200 - $49,340) Knowledge Skills and Abilities/Management Preferences Effective July 1, 2025, candidates now must meet the minimum qualifications of a position if they have the "Minimum Education and Experience" listed from the OSHR class specification as seen in the next section below. The Knowledge, Skills, and Abilities (KSAs) listed here in this section are now to be used as "Management Preferences" and to be used to screen for the MOST QUALIFIED pool of applicants. Management Preferences Documented working knowledge of word processing or spreadsheet programs Documented working knowledge of mail processing. Please review your application carefully before submitting it and be sure to enter a detailed description in the EDUCATION & WORK EXPERIENCE & CERTIFICATES/LICENSES sections of your application. Remember to SAVE each job entry and be thorough. Resumes are not accepted in lieu of an application. This is a full-time position (40 hours per week) with State Benefits with established working hours and may require working beyond normal work schedule to meet business need. Note to Current State Employees: The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result. About Anson Correctional Institution: Anson Correctional Institution houses female offenders in medium and close custody housing units. Anson CI offers a wide variety of educational, vocational, and training programs. Correction Enterprises operates the offender packaging operation at Anson, a partnership with Union Supply Direct through the Prison Industry Enhancement Program (PIE). Family and friends can order a package of goods from a pre-approved shopping list to send to an offender. Orders are packaged by offenders and shipped quarterly. Contact Information If there are any questions about this posting other than your application status, please contact Celeste Robinson at ***************************** or by phone at ************. (Email is preferred and more efficient.) Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High School or General Educational Development (GED) diploma AND one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Celeste Robinson Email: *********************

School Administrative Assistant/Registrar Lakeside Charter Academy Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming, efficient, and student-centered environment. The ideal candidate is detail-oriented, collaborative, and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers, staff, families, and school leadership through excellent communication and strong organizational skills. Key Qualities & Skills Familiarity with school office practices, procedures, and general administrative concepts Strong verbal and written communication skills Ability to manage multiple tasks with accuracy, timeliness, and high quality Sound judgment, creativity, and the ability to plan and accomplish goals independently Comfortable handling confidential and time-sensitive information Ability to build positive relationships with families, students, and staff Position reports to the Principal and Director of Operations School/Education experience preferred Bi-lingual (Spanish) preferred Administrative Assistant Responsibilities Office & Operations Manage supply orders, including printer ink Serve as point of contact for vendors (printers, fob system, pest control, etc.) Answer and direct phone calls; communicate with parents and visitors Welcome and greet visitors and maintain a positive front-office environment Staff Support Assist teachers in securing substitutes Support new staff onboarding (Infinite Campus access, mailbox, fob access) Recognize staff birthdays and help coordinate events (showers, celebrations, community events) Health & Safety Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies) Participate in required health training: EpiPen, diabetic care, CPR/First Aid Maintain school drill reports and scheduling Additional Duties Maintain Spirit Rock schedule Assist with website updates and content Support administration with beginning-of-year and end-of-year processes School Registrar Responsibilities Enrollment & Records Manage student enrollment and withdrawals using the SIS system and In house processes. Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner Maintain student cumulative records Complete all required state reporting (health, immunizations, homeless, etc.) Maintain medical, allergy, and legal information records Student Information & Reporting Manage daily attendance Prepare report cards, progress reports, honor roll lists and awards Maintain and update Infinite Campus Coordinate uniform orders Create and distribute annual car tags Events, Scheduling & Vendors Schedule and coordinate: Student and staff picture days Principal tours School clubs and rosters Oversee pickup lists for YMCA, Tiger King, and other after-school programs Coordinate with vendors for online course rosters Support the Yearbook team with creation and distribution Order and distribute student agendas Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

Provides support by performing a variety of administrative functions. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis Required Qualifications Required Qualifications Associate degree from an accredited institution. Skills and Abilities Ability to work effectively and collegially with others. Skill in the use of computers and commitment to use of technology. Experience with current version of MS Office or similar programs Excellent oral and written communication skills Ability to anticipate and respond to change in a fast-paced work environment. Provide exceptional customer service with people internal and external to the institution. Familiarity with and appreciation for the mission of a comprehensive community college. Flexible and adaptable to change Ability to multi-task with multiple staff projects simultaneously.