Executive administrative assistant jobs in Harrisonburg, VA

The Point is hiring an Executive Assistant to the Senior Pastor. This position is responsible for assisting in a setting that requires the ability to handle a range of tasks under pressure in a dynamic environment. The ideal candidate is highly self-motivated, detail-oriented, spiritually mature, and exercises good judgment in a variety of situations. The candidacy and interview process will be conducted by a team or individual leading the job fulfillment process. To be considered for the position read through the summary below and if interested, click “Apply for this job.” We will follow up with those we believe may be a good fit for the position. For additional questions, please visit our website at The Point. QUALIFICATIONS Executive assistant experience in a professional environment is required Prior executive assistant with church experience highly desirable Proficient with Google Workspace and/or Microsoft Office products Professional experience exercising excellent written and verbal communication skills, including the use of social media Knowledge of administrative principles and best practices Must have a proven track record of being able to coordinate with high-capacity leaders and guests, exercising a high-level of professionalism, integrity, confidentiality, and relational strengths DUTIES & RESPONSIBILITIES Provide sophisticated calendar management for the Senior Pastor Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Pastor Anticipate and be proactive with what the Senior Pastor requires to be properly prepared for leadership activities and responsibilities Work closely with the Senior Pastor to keep him well informed of upcoming commitments and responsibilities, following up appropriately Provide a "gateway" role, providing a bridge for smooth communication between the Senior Staff and constituencies Manage large projects and provide supporting research to the Senior Pastor Complete a broad variety of administrative tasks that facilitate the Senior Pastor's ability to effectively lead the organization Provide executive-level support for the Senior Pastor, including general and administrative duties Represent The Point to external organizations, churches, and vendors Host guests as needed Demonstrate proactive care and concern and anticipate needs for those they work closely with Bring care and/or staff needs to the Senior Pastor Other duties as assigned ATTRIBUTES OF THE IDEAL CANDIDATE High Emotional Intelligence, spiritual maturity, and resilience Competent, task and detail-oriented individual with the propensity for process improvement and "getting the job done" Adjusts very quickly to changes without getting overwhelmed Thrives in a fast-paced, ambitious, discrete, and high-accountability work environment Plans and organizes in advance Makes sound, critical decisions under pressure Able to self-evaluate, seek and respond to constructive feedback, and maintain self-awareness Comfortable providing respectful, thoughtful, and timely feedback to team members, fostering collaboration and driving continuous improvement in church operations Is relationally warm, nurturing, and encouraging to staff, leaders, and volunteers Proven trustworthiness in character by demonstrating strict confidentiality and integrity Understands the relational complexity of church leadership Must be flexible and ready to work outside of regular work hours as necessary EMPLOYMENT STATUS Full-Time, Salaried Sunday - Thursday, or as required WORK LOCATION Charlottesville, VA (or surrounding area)

OMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment. Key Responsibilities: Front Office Operations: Provide administrative support for the executive team, ensuring smooth daily operations. Receive and screen visitors and telephone calls while maintaining a professional presence. Documentation and Reporting: Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents. Organize and manage electronic materials, databases, servers, and SharePoint sites. Maintain logs, records, and files, including organizational charts, training records, and budgets. Scheduling and Coordination: Assist with calendar management, meeting scheduling, and conference room reservations. Support the planning and coordination of meetings and special events, including logistics and accommodations. Manage travel arrangements, including travel requests, accommodations, and expense reports. Administrative Support: Process training requests, travel vouchers, conference requests, and personnel documents. Oversee inventory management and ensure the organization of office materials and equipment. Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests. Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions. Liaison and Communication: Serve as a point of contact for customer HR/Admin functions. Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents. Track and provide updates on projects involving government personnel, contractors, and DoD partners. Experience: Minimum of 8 plus years of experience supporting executive teams or management in a fast-paced environment. Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word. Experience operating standard office equipment such as telephones, copiers, scanners, and shredders. Experience managing schedules, meetings, travel arrangements, and credit card transactions. Skills: Excellent written and oral communication skills. Exceptional organizational skills and attention to detail. Ability to multi-task and manage competing priorities effectively. Proactive and flexible mindset with a task-oriented approach to completing projects. Bachelor's Degree required Top Secret is required Full-time on-site in Washington D.C Why Join OMNI? OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward, and through creative and entrepreneurial leadership OMNI maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support. As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents: Medical Coverage Dental Benefits Vision Benefits Life Insurance 401(k) Retirement Plan with Employer Matching Fully Vested on Day 1 of Employment Paid Time Off & Sick Leave Company Sponsored Social Events IS IT A MATCH? If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started. Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along. (Job code 11.25.9)

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is currently seeking an Executive Assistant to support the Deputy Athletic Director, Revenue Generation, and several senior level fundraisers. In this role, you will play a critical part in ensuring the smooth operation of fundraising activities, meeting all guidelines set by the University of Virginia, the ACC, and the NCAA, managing administrative tasks, and enabling our senior fundraisers to focus on building relationships and securing donations. Your attention to detail, excellent organizational skills, and ability to multitask will be instrumental to our success. Responsibilities include : * Organize the office and make day-to-day administrative and operational decisions. * Establish and maintain office and recordkeeping systems and procedures. * Coordinate and manage the calendars of senior fundraisers, scheduling meetings, donor visits, and fundraising events. * Manage incoming and outgoing communications, prioritizing urgent matters. * Handle all assigned communication and correspondence including sensitive and confidential matters. * Maintain an accurate and up-to-date donor database, recording donor interactions, contributions, and important notes. * Generate reports and donor profiles as needed to support fundraising efforts. * Coordinate travel arrangements and itineraries. * Assist in the planning and execution of fundraising events. Provide on-site support during events as required. * Assist in tracking fundraising expenses and budgets, processing reimbursement requests, and maintaining financial records. * Conduct research on potential donors and prospects. * In collaboration with department staff, develop and implement the fundraising strategy. based on existing goals and current fundraising deck. * Coordinate and collaborate with university departments and athletics staff. * Manage pre-meeting activity, including pitch presentations and proposals. * Plan meetings and events. Coordinate arrangements with internal and/or external vendors. * Handle sensitive and confidential information with utmost discretion. * Interact with other university officers on behalf of the department to facilitate communications and critical information exchange. * Communicate and collaborate effectively with internal and external stakeholders. * Perform additional duties and tasks as directed by departmental leadership. Knowledge/Skills/Abilities: * Basic knowledge of fundraising principles and strategies, including donor cultivation and stewardship. * Experience creating and developing presentations and materials. * Capacity to handle sensitive information and maintain confidentiality. * Ability to work both independently and as part of a team to contribute to team objectives. * Interact effectively with various levels of internal and external constituencies demonstrating understanding of protocol, political environment and implications while maintaining confidentiality. * Expertise to meet deadlines; juggle multiple projects simultaneously and tolerate changing deadlines and interruptions. * Familiarity with donor management software and databases. * Strong written and verbal communication skills. * Basic knowledge of event planning and logistics. * Ability to conduct research. * Exceptional organizational skills. * Strong time-management skills. * High level of attention to detail. * Proficiency in using office software. * Tech savvy. Minimum Requirements Education: High School Diploma or equivalent required. Experience: 1+ year of relevant experience required. Licensure: None. Preferred Qualifications: Education: Associate's degree or higher. Experience: * Prior experience in administrative support roles, preferably in higher education, collegiate athletics environment, nonprofit or fundraising environment. * Prior experience within the University of Virginia (former student, student-athlete, or employee). * Familiarity with NCAA/ACC rules and regulations. * Internal UVA systems such as Chrome River, Workday, and DocuSign. Application Process: Please do not submit any application materials to the Athletics Department as only applications received through the UVA job board will be considered. Search for 'R0078030' to apply. Internal applicants must apply through their UVA Workday profile by searching 'Jobs Hub.' Complete an application online with the following documents: * CV /resume * Cover letter * Contact information for three references. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman , Academic Recruiter. The selected applicant will pass a background check. This position will not sponsor applicants for work visas now or in the future. The preferred deadline for applications is November 18, 2025. About the Position: This is a full time, benefited position with UVa benefits . Employees benefits package highlights include: * Moving and relocation assistance * 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off * Parental and Community Service Leave * Health plan with options to meet healthcare and financial needs available immediately * Retirement benefits * Tuition and professional development benefits after six months * Employee wellness program featuring activities to earn up to $500/year. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is currently seeking an Executive Assistant to support the Deputy Athletic Director, Revenue Generation, and several senior level fundraisers. In this role, you will play a critical part in ensuring the smooth operation of fundraising activities, meeting all guidelines set by the University of Virginia, the ACC, and the NCAA, managing administrative tasks, and enabling our senior fundraisers to focus on building relationships and securing donations. Your attention to detail, excellent organizational skills, and ability to multitask will be instrumental to our success. Responsibilities include: * Organize the office and make day-to-day administrative and operational decisions. * Establish and maintain office and recordkeeping systems and procedures. * Coordinate and manage the calendars of senior fundraisers, scheduling meetings, donor visits, and fundraising events. * Manage incoming and outgoing communications, prioritizing urgent matters. * Handle all assigned communication and correspondence including sensitive and confidential matters. * Maintain an accurate and up-to-date donor database, recording donor interactions, contributions, and important notes. * Generate reports and donor profiles as needed to support fundraising efforts. * Coordinate travel arrangements and itineraries. * Assist in the planning and execution of fundraising events. Provide on-site support during events as required. * Assist in tracking fundraising expenses and budgets, processing reimbursement requests, and maintaining financial records. * Conduct research on potential donors and prospects. * In collaboration with department staff, develop and implement the fundraising strategy. based on existing goals and current fundraising deck. * Coordinate and collaborate with university departments and athletics staff. * Manage pre-meeting activity, including pitch presentations and proposals. * Plan meetings and events. Coordinate arrangements with internal and/or external vendors. * Handle sensitive and confidential information with utmost discretion. * Interact with other university officers on behalf of the department to facilitate communications and critical information exchange. * Communicate and collaborate effectively with internal and external stakeholders. * Perform additional duties and tasks as directed by departmental leadership. Knowledge/Skills/Abilities: * Basic knowledge of fundraising principles and strategies, including donor cultivation and stewardship. * Experience creating and developing presentations and materials. * Capacity to handle sensitive information and maintain confidentiality. * Ability to work both independently and as part of a team to contribute to team objectives. * Interact effectively with various levels of internal and external constituencies demonstrating understanding of protocol, political environment and implications while maintaining confidentiality. * Expertise to meet deadlines; juggle multiple projects simultaneously and tolerate changing deadlines and interruptions. * Familiarity with donor management software and databases. * Strong written and verbal communication skills. * Basic knowledge of event planning and logistics. * Ability to conduct research. * Exceptional organizational skills. * Strong time-management skills. * High level of attention to detail. * Proficiency in using office software. * Tech savvy. Minimum Requirements Education: High School Diploma or equivalent required. Experience: 1+ year of relevant experience required. Licensure: None. Preferred Qualifications: Education: Associate's degree or higher. Experience: * Prior experience in administrative support roles, preferably in higher education, collegiate athletics environment, nonprofit or fundraising environment. * Prior experience within the University of Virginia (former student, student-athlete, or employee). * Familiarity with NCAA/ACC rules and regulations. * Internal UVA systems such as Chrome River, Workday, and DocuSign. Application Process: Please do not submit any application materials to the Athletics Department as only applications received through the UVA job board will be considered. Search for 'R0078030' to apply. Internal applicants must apply through their UVA Workday profile by searching 'Jobs Hub.' Complete an application online with the following documents: * CV /resume * Cover letter * Contact information for three references. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter. The selected applicant will pass a background check. This position will not sponsor applicants for work visas now or in the future. The preferred deadline for applications is November 18, 2025. About the Position: This is a full time, benefited position with UVa benefits. Employees benefits package highlights include: * Moving and relocation assistance * 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off * Parental and Community Service Leave * Health plan with options to meet healthcare and financial needs available immediately * Retirement benefits * Tuition and professional development benefits after six months * Employee wellness program featuring activities to earn up to $500/year. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Massanutten Resort The Administrative Assistant provides daily office support for sales representatives for sales representatives and indirectly support for their prospective customers by typing contracts. The Contracts Clerk performs daily tasks to ensure the efficiency of the administration office including typing and processing timeshare sales contracts; processing all aspects of sales agreements, changing any modifications on sales and handling customer service calls after the sale. Benefits: ESOP (Employee Stock Ownership Plan) Retirement Plan Paid by Employer Medical, Dental, Vision, and Life Insurance Free resort amenities & discounts RCI Exchange Vacation Plan Discounts on hotel and resort accommodations Schedule: Vary. Varying Hours: 9am-5pm, 10am-6pm, or 11am-7pm occasionally. Education: High school or equivalent (Preferred) For more information, contact Sandra at ************

Working Title: Administrative Assistant - Middle, Secondary, and Mathematics Education in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $37,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 12/01/2025 About JMU: James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The James Madison University College of Education seeks an Administrative Assistant for the Middle, Secondary, and Mathematics Education (MSME) department. This position provides administrative and clerical support for the department, Academic Unit Head, faculty, and students. Duties and Responsibilities: 1. Serve as an initial point contact for faculty, students and other visitors to the department offices, providing exceptional customer service by phone, in person, and electronically. 2. Serve as administrative assistant to the academic unit head (AUH). Provide, for example, a range of assistance with notetaking, providing transcripts, organization and archiving of files and records, calendar management, communications, orders, event logistics and reservations, and fiscal and affiliate support. * Create protocols that help the unit adhere to policies (ex. FERPA, Records Management), meet expectations, and function efficiently. * Maintain confidentiality and professionalism in handling sensitive information. * Maintain up-to-date and accurate schedules, syllabi, and textbook information. 3. Utilize JMU systems for a range of tasks, prioritizing administrative support tasks. (Required training is provided.) For example: * Review and enter approved course entries and student overrides in the student administration system(s). * Run queries and generate reports. * Track faculty hours and overload pay. * Track and support student scheduling and record keeping. 4. Support the hiring, on-boarding, supervision, and separation processes for department employees by managing required paperwork and ensuring timely and accurate processing. 5. Prepare budget documents and monitor departmental budget allocations including but not limited to the small purchase credit card (SPCC) and faculty professional development needs. 6. Provide administrative support for grant-related activities, including assisting with proposal preparation, coordinating with the Office of Sponsored Programs, and supporting budget and reporting processes as directed by Principal Investigators. 7. Remain up to date on relevant software programs, procedures, and departmental needs through professional learning and practice. 8. Complete other duties as determined by the MSME Academic Unit Head and/or Dean based on the ongoing and emerging needs of the department and College of Education. 9. Maintain inventory of supplies. 10. Corresponds with adjunct faculty and assists in assigning and supporting supervisors. Qualifications: Required: * Strong communication and interpersonal skills * Demonstrated ability to interact professionally and effectively navigate challenging conversations, with a variety of stakeholders * Exceptional attention to detail * Strong organizational and prioritization skills * Demonstrated persistence in finding answers and solving problems * Experience using digital office technologies (ex. MS Office 365, Adobe Sign) * Demonstrated ability to learn and adapt with change and innovation * Ability to interpret and apply relevant policies Additional Considerations: * Prior experience as an Administrative Assistant * Demonstrated ability to utilize emerging technologies Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Silent Falcon is searching for a new Administration Assistant r to join our sales team. In this role, you will be supporting our administrative department with company documents, inventory, finance and other company related work. The role of an office administrator is to support our administrative department with company documents as well as purchasing requested equipment, following up on convention and other emails, organizing current documents and more. Our administrative department is the back bone of the company. We insure the quality of the company by having all documents organized and be able to respond quickly and efficiently. The ideal candidate will have a strong organizational skill, attention to detail, multitasking, understanding documents, and willing to work! Typical Duties and Responsibilities Directs office activities and functions to maintain efficiency and compliance with company policies. Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files. Be able to assist HR department in applications and onboarding process. Performs other related duties as assigned. Education and Experiences High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative and clerical experience required. Skills and Qualifications Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks and to delegate them when appropriate. Ability to function well in a high-paced and at times stressful environment. Basic understanding of how to operate standard business equipment. Proficient with Microsoft Office Suite or related software.

Provides essential support to the mortgage team by preparing various reports, managing paperwork, organizing files, and handling customer inquiries, ensuring smooth and efficient operation of the department. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist the Senior VP of Retail Lending with administrative and clerical duties as assigned. Retrieve documentation for Mortgage Loan Originators when they are out of the office. Manage the pipeline report. Process commission reports for HR payout. Complete mortgage processing/underwriter incentive report. Manage requests (e.g., incomplete time entry, vacation records, etc.) from the timekeeping system for the department. Other Duties Process mortgage transactions on a limited basis (as needed due to staffing needs). Assist in working with the Marketing Department on promotional items. Keep current with mortgage guidelines to remain in regulatory compliance. Skills/Abilities Confident working with Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Provide Service Beyond Expectations to internal and external clients. Supervisory Responsibility This position does not have supervisory responsibilities. Work Environment This job operates in an office setting, the opportunity to telework is not available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Office environment with job duties conducted via telephone, face to face meetings, and on the computer. Physical Demands This position requires manual dexterity, the ability to lift files and open cabinets. This position requires bending, stooping or standing as necessary. Travel The ability to make sporadic (approximately 6 - 8) trips per year is required. Most would be local, but some may require an overnight stay. Education and Experience Two years of administrative work experience. Prior residential lending or secondary market experience preferred. Equal Opportunity/Affirmative Action Employer M/F/disability/protected veteran status Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At this level, the Administrative Assistant III within the Charlottesville Department of Social Services is independently responsible within the overall goals of the organizational unit for a comprehensive function, service or unit frequently requiring the determination of procedures, methods and policy applications; prepares reports and policy recommendations; and participates in long-range planning for administrative needs within overall goals of the organizational unit. Reports to the Deputy Director of Administration. Under limited supervision, performs paraprofessional work in several functional administrative programs; responsible for the technical administrative work of a department, division or work unit; manages various aspects of general administrative processes such as: purchasing, facilities operations, office automation, safety, human resources, customer service, public information, and other areas; and performs related duties as required. May be asked to work during emergency operations as outlined in the Social Services Department continuity of operations plan. This position may be eligible for partial telework after the successfully competition of a probationary period; certain in-person meetings, training, and other in-person job tasks will be required. The preferred hiring amount is between $27.08 - $33.28 Hourly ($56,326.40 - $69,222.40 Annually). Starting offer is based on applicable education, experience, and internal equity. This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities. * For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit ******************************************************* * The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at ************. Administrative and Clerical Support * Prepares, proofreads and edits memos, letters, reports, forms, documents and other materials, using word processing, spreadsheets, databases or presentation software; * Provides clerical support for department/unit as required; takes and posts minutes of required meetings; * Receives, opens, and sorts mail; receives, signs for, and distributes packages; may assist with bulk mailings; * Prints, collates, and assembles reports/materials for distribution; * Orders, inventories, receives, and/or shelves routine supplies, books and office equipment; * Coordinates with department vendors on the maintenance of leased and/or warrantied equipment; * Schedules meetings and rooms. Notifies all participants of meetings and other functions in advance. * Assists with development of office procedures; Accounting & Purchasing * Prepares, verifies, files, and processes a variety of accounting documents (invoices, requisitions, forms, reports, work orders) for routing and approval; * Reconciles statements; * Researches, orders, inventories, and receives special purchases as directed; * Tracks expenditures in appropriate accounting software; * Monitors department budget. May assist with budget development; * May act as a decentralized buyer; writing bid specifications and overseeing invitation to bid or request for proposal processes. Data Management and Analysis * Performs a variety of data entry tasks, including entering and updating data in appropriate administrative support systems; * Reviews completed work for accuracy and completeness; * May perform inquiries in internal and external databases to determine discrepancies; * Performs data analysis within established polices, models, and/or procedures; * May assist in the preparation of narrative and statistical reports; * Maintains a system for tracking the progress of work; * Gathers, tabulates, displays and assists in analyzing factual data; drafts reports, tables, survey questionnaires, and other documents; answers correspondence and survey questionnaires. * Maintains physical and electronic files and records; Customer Service * Meets, greets, screens in-person and telephone customers and visitors; takes messages or directs visitors appropriately; * Assists visitors in completing standard forms; may review them for completeness; * Provides accurate and appropriate information in response to routine and more advanced inquiries with ability to interpret department and City policies and procedures; * Responds to requests for more detailed services and assistance; * Follows through, resolves, and seeks feedback regarding questions, request and and/or complains in a timely manner. Seeks out ways to improved customer services; * Has an advanced understanding of departmental services and is able to assist with departmental processes. May be responsible for overseeing a departmental program or service; * Answers advanced correspondence for supervisor; Human Resources * May screen applicants; * Communicates with department employees on personnel-related programs; * Coordinates the hiring and onboarding of new employees. Processes personnel transactions; * Regularly responsible for payroll related tasks; * Trains staff on departmental and City policies, procedures and systems; * May have responsibility for supervision of administrative support staff. Responsibility may include providing occasional direction to administrative support staff in the department and temporary staff; Procedural Development and Project Oversight * Produces and electronically distributes simple documents (e.g. procedural guidelines); * Develops improved methods, procedures, and techniques related to the job; * Develops and presents trainings, facilitates meetings, and or makes presentations to groups; * May serve on special and/or regular teams and committees; * May be responsible for coordination of a department-wide process or service (maintenance, security, awards and recognition, newsletter, annual report) Performs other duties as assigned.Minimum Qualifications: * Any combination of education or experience equivalent to a two-year degree from an accredited university or college with a focus in public administration, business administration, management, accounting or closely related courses preferred. * A minimum of five (5) years of general clerical experience related to the duties of the position required. Knowledge, Skills and Abilities: Reading comprehension to read standard business English; modern office methods and procedures, managing files and records; basic arithmetic skills; problem-solving skills to apply standard procedures to clearly defined problems; interpersonal skills to explain rules and procedure clearly; written and oral communications; database, spreadsheet and word processing applications including skilled methods of graphic presentations. Ability to establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments.Exertion level as outlined by the Department of Labor: LIGHT: work involves exerting up to 20 pounds of force occasionally, or up to 10 pounds of force frequently, or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job/occupation is rated Light Work when it requires: (1) walking or standing to a significant degree; (2) sitting most of the time while pushing or pulling arm or leg controls; or (3) working at a production rate pace while constantly pushing or pulling materials even though the weight or the materials is negligible. (The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible.) A pre-hire background check will be conducted on all candidates who are selected for employment with the Department of Social Services. It will include a criminal record check and a child abuse/neglect registry search. Additionally, a driving record check and education verification may be conducted if applicable. Please note: The Charlottesville Department of Social Services is unable to hire any applicant, intern, or volunteer if the criminal record check reveals a conviction for, or arrest awaiting final disposition of a barrier crime as set forth in § 63.2-1719 of the Code of Virginia. Please click here for the list of barrier crimes: *********************************************

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater DC / Baltimore area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Kimley-Horn is looking for a part time Administrative Assistant to join our team in Charlottesville, Virginia (VA)! This is a2 0-24 hour per week in-office position. **Responsibilities** + Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents + Assist with producing plans, project manuals, and reports + This can consist of copying, printing, binding, filing, and scanning documents + Compile meeting agendas, minutes, and other miscellaneous documents + Proactively manage Outlook calendars (meetings/call scheduling) + Book travel arrangements and manage expense reports + Support the office's monthly invoicing activities + Partner with other administrative staff firm leaders + Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors + Order supplies + Maintain and upkeep production rooms, supply rooms, and common areas + Assist with event planning and coordination + Run occasional errands **Qualifications** + 1+ years in a corporate/professional environment in an Administrative role or similar + Strong verbal and written communication skills (grammar/proofreading) + Strong proficiency in MS Office Suite + Professional, organized, client-oriented, and deadline driven + Proven ability to maintain confidentiality + Able to anticipate needs and manage competing priorities + Positive team player with commitment to quality + Self-starter who can thrive in an environment where leaders often travel off site serving clients + Contract management and billing experience preferred + Graphics and PowerPoint skills preferred **Why Kimley-Horn?** At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years! _Key Benefits at Kimley-Horn_ + Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution. + Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options. + Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays. + Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses. + Professional Development: Tuition reimbursement and extensive internal training programs. + Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources. Share this job with a friend (********************************************************************************************************************************************* Share on social media _Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._ PleaseCLICK HERE (********************************************************** to learn more about the potential Benefits you may be eligible to receive with this role. If you require an accommodation, please CLICK HERE. (*************************************************************** **Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities **Posted Date** _5 hours ago_ _(12/11/2025 5:38 PM)_ **_ID_** _2025-21092_ **_Education_** _High School Diploma/GED_ **_Discipline/Focus_** _Admin Support Production_

Pay Range: $25-32 Responsible for all administrative responsibility consisting of creating presentations/weekly reports, scheduling meetings/morale events, booking travel, submitting expense reports, managing leadership/conference room calendars, proposal tracker, and other departmental administrative tasks assigned in support of the Program Office Team. Management of departmental leadership calendars and conference room scheduling. The qualified candidate must be able to: * Proactively organize calendar schedules, email and the day-to-day support of the executives/site leadership * Assist with catering to support business meetings for site leadership and other departments * Provide comprehensive administration support to executives/leadership, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization. * Be part of a highly collaborative and supportive team member that work together across the team. * Coordinate travel and international travel arrangements, and accommodation requirements in connection with others and ensure arrangements in place. * Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, and within greater AR segment, as necessary. * Support administration when required for note taking, group meetings and general support if needed. * Support general office duties, to include ordering supplies as needed. * Assist with All Hands Meetings, Monthly Management Meetings and employee morale events. Desired Functions: * 2+ years experience with Microsoft Office Tools * Intermediate excel skills required * Excellent verbal and written communication * Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision. * Remains resilient and reliable under pressure. Education: * H.S. diploma required. Some college is a plus. Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and "Know Your Rights" Poster is available here: Applicant and Employee Notices. Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at accommodations@butler.com. #ZR

**At Kelly Professional & Industrial, we're hiring** **Administrative Assistant** to work at **Apria,** a leading US provider of home healthcare equipment in **Charlottesville, VA** . Temp to hire Weekly pay Benefits available 1 st shift 8 am to 5 pm Monday-Friday $19 per hour **What's a typical day as an Admin Assistant? You'll be:** + Answering incoming patient and referral source calls received at the local branch related to new orders, and ongoing patient service needs such as troubleshooting, order status and other general inquiries. + Completing outbound calls to patient and referral sources regarding order receipt confirmation, documentation requirements, insurance benefits, patient scheduling, order status and patient wellness calls. + Reviewing incoming faxed orders and determine action to be taken. + Collaborating with back-office qualification teams to facilitate timely processing of orders. + Partnering with sales team to obtain complete and accurate documentation based on payor and other regulatory requirements. + Greeting and helping walk in customers. + Collecting payment and billing information as needed. + Ordering inventory or office supplies. **You may be a good fit for this position, if:** + You have at least one year similar and recent work experience. + You are ok with working 100% in office + You have a high school diploma or GED **Ready to Apply?** If you're dependable, customer-focused, and looking for your next opportunity, **apply now through Kelly Services to get started!** **\#KSO&M** As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (********************************************************************* for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Get a complete career fit with Kelly . You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

To assist the principal in achieving the school system's goal of excellent curriculum and instructional practices for optimum student achievement in maintaining the smooth and efficient operation of the school office. The employee is responsible for maintaining records on students, including but not limited to registration, special education student files, cumulative student files, class scheduling, and transfers. ESSENTIAL JOB FUNCTIONS: The minimum performance expectations include, but are not limited to, the following functions/tasks: Provide administrative and clerical assistance to the principal; Communicate openly and effectively with students, parents, community patrons, staff, and administration as a positive representative of Culpeper County School system; Maintain confidentiality of personnel and student records and matters; Receive, process, input and edit data that may be time sensitive and input it into multiple databases as necessary with accuracy and speed for the school; Collect and compile cumulative data and statistics for the school and assist with the analysis of if necessary; File and maintain data entry forms or records, including student and staff attendance. Notify appropriate personnel of output discrepancies if necessary; Point of contact for all employees in the school, as designated by the Principal; Participate in special projects and department activities as needed; Maintain inventory database and print reports; Prepare reports to reflect compliance and adherence to established goals; Assist school staff in the identification, resolution, and response situations; Participate in training classes as necessary and maintain technical skills for use of computer; Serve as the sub finder attendance administrator; Serve as the attendance clerk and registrar, includes creation of monthly attendance letters, absent calls and attendance reports; Provide copies of documents when needed; Provide coverage for the school clinic when the nurse is not available; Keep daily time reports; and Perform other duties as assigned by the principal. MINIMUM REQUIREMENTS TO PERFORM WORK: High school diploma or equivalent; Associate's degree preferred; Microsoft Office Specialist Certification preferred; Or equivalent training, education, and/or experience. KNOWLEDGE, SKILLS, AND ABILITIES: Excellent verbal and written communication skills Ability to work with accuracy and efficiency processing large volumes of data with little supervision. Flexible, extremely detail and multi-task oriented in the performance of data entry, research, working on spreadsheets, and databases and other clerical duties required. Ability to type 40 wpm. Ability to maintain good working relationships with all employees and the public. Ability to communicate openly and effectively with students, parents, community patrons, staff, and administration as a positive representative of Culpeper County School system. SPECIAL REQUIREMENTS: Must pass assessment required by Culpeper County Public Schools. PHYSICAL DEMANDS: Work is typically performed in the central office and throughout the division: frequent walking, standing, stooping, lifting, up to approximately 40 pounds, and occasional lifting of equipment weighing up to approximately 50 pounds may be required. Other limited physical activities are required. Travel to schools throughout the division and central office is required. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. WORK ENVIRONMENT: Work environment exposes the employee to inside and outside environmental conditions. Regular contact with staff members, administrators, and parents is required. Contact with parents by phone and in person is necessary. Timely and regular attendance is an expectation of performance for all CCPS employees. To ensure adequate staffing, positive employee morale, and to meet expected productivity standards throughout the organization, employees will be held accountable for adhering to their workplace schedule. EVALUATION: The supervisor will evaluate performance on the ability and effectiveness in carrying out the above responsibilities.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

Job DescriptionSalary: The Point is hiring an Executive Assistant to the Senior Pastor. This position is responsible for assisting in a setting that requires the ability to handle a range of tasks under pressure in a dynamic environment. The ideal candidate is highly self-motivated, detail-oriented, spiritually mature, and exercises good judgment in a variety of situations. The candidacy and interview process will be conducted by a team or individual leading the job fulfillment process. To be considered for the position read through the summary below and if interested, click Apply for this job. We will follow up with those we believe may be a good fit for the position. For additional questions, please visit our website at The Point. QUALIFICATIONS Executive assistant experience in a professional environment is required Prior executive assistant with church experience highly desirable Proficient with Google Workspace and/or Microsoft Office products Professional experience exercising excellent written and verbal communication skills, including the use of social media Knowledge of administrative principles and best practices Must have a proven track record of being able to coordinate with high-capacity leaders and guests, exercising a high-level of professionalism, integrity, confidentiality, and relational strengths DUTIES & RESPONSIBILITIES Provide sophisticated calendar management for the Senior Pastor Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Pastor Anticipate and be proactive with what the Senior Pastor requires to be properly prepared for leadership activities and responsibilities Work closely with the Senior Pastor to keep him well informed of upcoming commitments and responsibilities, following up appropriately Provide a "gateway" role, providing a bridge for smooth communication between the Senior Staff and constituencies Manage large projects and provide supporting research to the Senior Pastor Complete a broad variety of administrative tasks that facilitate the Senior Pastor's ability to effectively lead the organization Provide executive-level support for the Senior Pastor, including general and administrative duties Represent The Point to external organizations, churches, and vendors Host guests as needed Demonstrate proactive care and concern and anticipate needs for those they work closely with Bring care and/or staff needs to the Senior Pastor Other duties as assigned ATTRIBUTES OF THE IDEAL CANDIDATE High Emotional Intelligence, spiritual maturity, and resilience Competent, task and detail-oriented individual with the propensity for process improvement and "getting the job done" Adjusts very quickly to changes without getting overwhelmed Thrives in a fast-paced, ambitious, discrete, and high-accountability work environment Plans and organizes in advance Makes sound, critical decisions under pressure Able to self-evaluate, seek and respond to constructive feedback, and maintain self-awareness Comfortable providing respectful, thoughtful, and timely feedback to team members, fostering collaboration and driving continuous improvement in church operations Is relationally warm, nurturing, and encouraging to staff, leaders, and volunteers Proven trustworthiness in character by demonstrating strict confidentiality and integrity Understands the relational complexity of church leadership Must be flexible and ready to work outside of regular work hours as necessary EMPLOYMENT STATUS Full-Time, Salaried Sunday Thursday, or as required WORK LOCATION Charlottesville, VA (or surrounding area)

The Executive Assistant is responsible for a variety of support and high-level assistance across a composite of administrative service areas in the Center for Diabetes Technology (the "Center") including management assistance, procurement, HR support, student support and services, Center communications, VISA management services, space and facilities management. The position, in addition to providing support to all faculty and staff, will provide principal assistance to the Chief Operating Officer. The planned responsibilities and authority are equivalent to other Executive Assistants across Grounds. The Executive Assistant is distinguished by their experience in performing the essential functions of the position. The primary focus is to support professional services, which may include project management, administrative program creation, support and oversight. This position may also serve in a lead role for certain administrative projects. Job Responsibilities: * Operate with the authority to affect, interpret, or implement operating practices as directed by the Chief Operating Officer. * Support business operations and planning, working closely with the Chief Operating Officer. * Perform a variety of operational duties that facilitate the day-to-day operations at the Center. * Interpret Center policies and procedures, assisting with decisions on specific operating processes at the Center. * Advise Chief Operating Officer, faculty and staff members on administrative requirements and issues. * Support the Chief Operating Officer with the coordination of confidential personnel matters. * Control and maintain personnel records of the Center and inform appropriate staff members of various HR matters. * Resolve problems that have a significant impact on the operational and administrative goals of the Center. * Represent the Center in meetings and serve on committees representing the interests to the Center. * Identify areas for additional opportunities for improvements in administrative operational matters through networking with colleagues and other UVA schools/units. * In addition to the above job responsibilities, other duties may be assigned. Other Key Activities: Executive Assistance * Support the leadership/executive team/Faculty * Scheduling - meetings, conferences, travel, visitors * Expense report - process leadership team expense and reimbursements * Special Events - organize and manage department events, including logistics, invitations, and onsite coordination * Communication of Center Wide Directives and scheduling of annual performance reviews Research Activities * Assist with organizing Distinguished Speaker Series Logistics * Conferences Planning and Scheduling Operations * Full Support to the Chief Operating Officer for all administrative matters * Visa Administration support - J1 & H1-B, TN, F1, etc. * Assist UVA HR in the recruitment and onboarding of new hires Office Management * Day to day operations of the 3rd floor research center Purchasing * Assist Finance with Procurement and Disbursement Activities MINIMUM REQUIREMENTS: Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required. Experience: 4+ years of relevant experience required. Licensure: None. Preferred Qualifications: * Experience using Workday * 2+ years of work experience as an Executive Assistant PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. Salary will be commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site. Background checks and pre-employment health screenings will be conducted on all new hires prior to employment. HOW TO APPLY Please apply online, by searching for requisition number R0078593. Complete an application with the following documents: * Resume * Cover Letter Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. For questions about the application process, please contact Jeremy Brofft, Senior Recruiter at ******************* . The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is currently seeking an Executive Assistant to support the Deputy Athletics Director, Chief Financial Officer/Chief Operation Officer and the Deputy Athletics Director, Chief Strategy Officer and General Manager, and several senior staff. In this role, you will play a critical part in ensuring the smooth operation of fundraising activities, meeting all guidelines set by the University of Virginia, the ACC, and the NCAA, managing administrative tasks, and enabling our executive staff to focus on building relationships and strategic priorities. Your attention to detail, excellent organizational skills, and ability to multitask will be instrumental to our success. Responsibilities include: * Assist with organizational, administrative, and operational support. * Establish and maintain office and recordkeeping systems and procedures. * Coordinate and manage the calendars of executive staff, scheduling meetings and special events. * Manage incoming and outgoing communications, prioritizing urgent matters. * Handle all assigned communication and correspondence including sensitive and confidential matters. * Coordinate travel arrangements and itineraries. * Assist in the planning and execution of special events. Provide on-site support during events as required. * Assist in tracking expenses and budgets, processing reimbursement requests, and maintaining financial records. * Manage pre-meeting activity, including pitch presentations and proposals. * Plan meetings and events. Coordinate arrangements with internal and/or external vendors. * Handle sensitive and confidential information with utmost discretion. * Interact with other university officers on behalf of the department to facilitate communications and critical information exchange. * Communicate and collaborate effectively with internal and external stakeholders. * Perform additional duties and tasks as directed by departmental leadership. Knowledge/Skills/Abilities: * Experience creating and developing presentations and materials. * Capacity to handle sensitive information and maintain confidentiality. * Ability to work both independently and as part of a team to contribute to team objectives. * Interact effectively with various levels of internal and external constituencies demonstrating understanding of protocol, political environment and implications while maintaining confidentiality. * Expertise to meet deadlines; juggle multiple projects simultaneously and tolerate changing deadlines and interruptions. * Strong written and verbal communication skills. * Basic knowledge of event planning and logistics. * Ability to conduct research. * Exceptional organizational skills. * Strong time-management skills. * High level of attention to detail. * Proficiency in using office software. * Tech savvy. MINIMUM REQUIREMENTS: Education: High School Diploma or equivalent required. Experience: 1+ year of relevant experience required. PREFERRED REQUIRMENTS: Education: * Associate's degree or higher. Experience: * Prior experience in administrative support roles, preferably in higher education, collegiate athletics environment, nonprofit or fundraising environment. * Prior experience within the University of Virginia (former student, student-athlete, or employee). * Familiarity with NCAA/ACC rules and regulations. * Internal UVA systems such as Chrome River, Workday, and DocuSign. TO APPLY: Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered. This position is open until filled, and the priority deadline for applications is December 5, 2025. This position will not sponsor applications for immigration now or in the future. Please apply through the UVA job board, search for R0078510 and complete an application online. Requested application materials include a letter of interest or cover letter, resume, and contact information for three professional references. Applications that do not contain all of the required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman, Academic Recruiter. PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Kimley-Horn is looking for a part time Administrative Assistant to join our team in Charlottesville, Virginia (VA)! This is a2 0-24 hour per week in-office position. Responsibilities * Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents * Assist with producing plans, project manuals, and reports * This can consist of copying, printing, binding, filing, and scanning documents * Compile meeting agendas, minutes, and other miscellaneous documents * Proactively manage Outlook calendars (meetings/call scheduling) * Book travel arrangements and manage expense reports * Support the office's monthly invoicing activities * Partner with other administrative staff firm leaders * Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors * Order supplies * Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands Qualifications * 1+ years in a corporate/professional environment in an Administrative role or similar * Strong verbal and written communication skills (grammar/proofreading) * Strong proficiency in MS Office Suite * Professional, organized, client-oriented, and deadline driven * Proven ability to maintain confidentiality * Able to anticipate needs and manage competing priorities * Positive team player with commitment to quality * Self-starter who can thrive in an environment where leaders often travel off site serving clients * Contract management and billing experience preferred * Graphics and PowerPoint skills preferred Why Kimley-Horn? At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years! Key Benefits at Kimley-Horn * Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution. * Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options. * Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays. * Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses. * Professional Development: Tuition reimbursement and extensive internal training programs. * Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources. Responsibilities - Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents - Assist with producing plans, project manuals, and reports - This can consist of copying, printing, binding, filing, and scanning documents - Compile meeting agendas, minutes, and other miscellaneous documents - Proactively manage Outlook calendars (meetings/call scheduling) - Book travel arrangements and manage expense reports - Support the office's monthly invoicing activities - Partner with other administrative staff firm leaders - Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors - Order supplies - Maintain and upkeep production rooms, supply rooms, and common areas - Assist with event planning and coordination - Run occasional errands