Executive administrative assistant jobs in Harrisonburg, VA - 63 jobs

Job DescriptionAbout Anicira: Anicira Veterinary Center is a leading nonprofit organization dedicated to improving the well-being of pets and the people who love them through providing accessible, high-quality veterinary care. Our compassionate and collaborative team drives meaningful impact across communities through a deep dedication to our mission. Position Overview: We are seeking a highly skilled and proactive Executive Administrative Assistant to provide administrative and strategic support to the CEO and Hospital Administrators. Anicira's Executive Assistant provides comprehensive, high-level administrative and operational support to the CEO and Hospital Administrators. This dynamic role involves a blend of executive assistance, office coordination, and project support. The seasoned, experienced professional will be a trusted partner who is adept at anticipating needs and initiating actions as issues arise and priorities shift. They will exercise sound judgment, discretion, and professionalism while managing sensitive information and complex priorities. They will bring exemplary organizational skills, attention to detail, poise, and discretion necessary to help streamline operations, coordinate special projects, and ensure effective execution across departments and leadership teams. Key Responsibilities: Administrative and Executive Support Provide direct administrative support to the CEO and Hospital Administrators, including scheduling, calendar management, correspondence, and document preparation. Draft, proofread, and prepare correspondence, reports, and presentations. Coordinate meetings, prepare agendas, take minutes, and track follow-up actions to ensure timely completion. Project Coordination and Operational Support Support high-level projects and organizational initiatives by coordinating tasks, tracking progress, ensuring accountability on next steps, and ensuring deadlines are met Conduct research, compile data, and prepare reports or presentations as requested by leadership. Liaise with internal departments and external partners to ensure seamless communication and the smooth execution of key initiatives. Maintain accurate digital filing systems and ensure proper document management. Event planning and attendance for company-sponsored team events. Strategic and Confidential Support Handle confidential and sensitive information with the utmost integrity and discretion. Anticipate the needs of leadership and take proactive steps to support decision-making and organizational efficiency. Serve as a trusted representative of leadership in communications with staff, partners, and external stakeholders. Qualifications: Minimum of 3-5 years of experience providing executive-level administrative support in a fast-paced, professional environment. Exceptional organizational skills with the ability to manage multiple priorities and deadlines. Strong written and verbal communication skills with meticulous attention to detail. High level of professionalism, confidentiality, and discretion. Advanced proficiency in Microsoft Office Suite, Google Workspace, and project management platforms (e.g., Asana, Monday.com). Proven ability to work independently, exercise sound judgment, and thrive in a collaborative, mission-driven environment. Exposure to HR, legal, and/or finance operations in a growth-stage or multi-site organization is a plus Additional requirements: Reliable transportation and flexibility to work occasional evenings or weekends as needed Other duties as assigned Salary Range: $70,000 - 80,000. Salary is commensurate with experience, skills, equity, and market. Compensation and Benefits: Anicira offers competitive compensation commensurate with experience, along with a comprehensive benefits package including: Top Tier Medical, Dental, and Vision Insurance Plans, covered up to 90% 401(k) retirement plan with employer match 100% Company-covered Short Term Disability & Life Insurance Medical & Dependent Care FSA Paid Time Off & Holidays Employee Assistance Program (EAP) with free mental health, legal, and financial services Professional Development Support Student Loan Assistance (Public Student Loan Forgiveness eligible) Significant discount on veterinary services for personal pets Paid Parental Leave Paid Bereavement Leave Paid Pet Bereavement Leave Optional Supplemental Insurance

Are you organized, proactive, professional, and passionate about supporting executive leadership? Join our dynamic team at Steven Nissan as an Executive Assistant! About Us Steven Automotive is the fastest-growing dealership group in the state! We've been family-owned and operated for over 30 years and have held true to the family values that set us apart. Our fast-paced work environment creates an energetic company culture. We strive to bring together warm, talented, and intelligent people who love interacting with clients and are among the best in their field. We put our customers first, making the buying experience the best. Are you ready to WANT to work every day? If the answer is yes, we want to talk to you! Key Responsibilities: Provide high-level administrative support to the CEO, managing his calendar, appointments, and meetings. Assist with day-to-day personal/business needs. Serve as the main point of contact between the CEO, employees, and other industry representatives. Follow up on behalf of the CEO to internal and external communications. Prepare reports, presentations, and correspondence with accuracy and attention to detail. Assist with project management, tracking timelines, and ensuring key initiatives stay on schedule. Coordinate travel arrangements, accommodations, and itineraries. Handle confidential information with discretion and professionalism. Organize and maintain digital and physical files to ensure efficient document management. Assist in coordinating events, meetings, and company-wide communications. Perform other administrative tasks to support executive leadership and overall business objectives. Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Strong organizational skills with the ability to multitask and prioritize tasks effectively. Excellent verbal and written communication skills. Proficiency in Google Workspace Proficiency in Google Sheets High level of professionalism, integrity, and discretion in handling confidential information. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a team in a fast-paced environment. Experience in the automotive industry (preferred but not required). Why Work With Us: Competitive salary and benefits package. Supportive and collaborative work environment. Opportunities for professional growth and development. Be part of a reputable company with a solid commitment to excellence. If you're an enthusiastic, detail-oriented professional looking to make a difference, apply today to join Steven Nissan! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Senior-Level Executive Assistant S2Technologies is seeking a Senior-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities. Responsibilities: Provides executive support to senior leadership on a full range of administrative and technical writing duties. Reviews, coordinates, and prepares staff summary sheets, memorandum of agreements, and official memos for government review. Assists in updating/developing office level standard operating procedures (SOP). Provides support to the e-Task management system. Assists in managing time and labor, as needed. Schedules conference rooms and meetings. Manages senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings. Assists in maintaining internal files and records management. Maintains read-ahead books and files for senior leadership; coordinates with elements for provision of material. Assists in the preparation of charts, graphs, and narrative information for management or program reports from material provided by higher-level employees. Screens incoming correspondence and determines appropriate actions. Reviews of outgoing correspondence and reports, ensuring proper formats, grammar, and coordination. Assists senior leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System. Monitors and tracks official travel for assigned personnel. Required Qualifications: At least seven years of administrative support experience, with a minimum of three years directly supporting high-level executives or government leadership Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Demonstrated understanding of Department of Defense processes, protocols, and terminology Required Education: Bachelor's degree (BA or BS) required Required Security Clearance: Top Secret / SCI with CI Polygraph Required Certification(s): Salary Range: $75,000 - $115,000 Location: Charlottesville, VA 22911 S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.

OMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment. Key Responsibilities: Front Office Operations: Provide administrative support for the executive team, ensuring smooth daily operations. Receive and screen visitors and telephone calls while maintaining a professional presence. Documentation and Reporting: Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents. Organize and manage electronic materials, databases, servers, and SharePoint sites. Maintain logs, records, and files, including organizational charts, training records, and budgets. Scheduling and Coordination: Assist with calendar management, meeting scheduling, and conference room reservations. Support the planning and coordination of meetings and special events, including logistics and accommodations. Manage travel arrangements, including travel requests, accommodations, and expense reports. Administrative Support: Process training requests, travel vouchers, conference requests, and personnel documents. Oversee inventory management and ensure the organization of office materials and equipment. Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests. Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions. Liaison and Communication: Serve as a point of contact for customer HR/Admin functions. Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents. Track and provide updates on projects involving government personnel, contractors, and DoD partners. Job requirements Experience: Minimum of 8 plus years of experience supporting executive teams or management in a fast-paced environment. Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word. Experience operating standard office equipment such as telephones, copiers, scanners, and shredders. Experience managing schedules, meetings, travel arrangements, and credit card transactions. Skills: Excellent written and oral communication skills. Exceptional organizational skills and attention to detail. Ability to multi-task and manage competing priorities effectively. Proactive and flexible mindset with a task-oriented approach to completing projects. Bachelor's Degree required Top Secret is required Full-time on-site in Washington D.C Why Join OMNI? OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward, and through creative and entrepreneurial leadership OMNI maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support. As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents: Medical Coverage Dental Benefits Vision Benefits Life Insurance 401(k) Retirement Plan with Employer Matching Fully Vested on Day 1 of Employment Paid Time Off & Sick Leave Company Sponsored Social Events IS IT A MATCH? If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started. Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along. (Job code 11.25.9) All done! Your application has been successfully submitted! Other jobs

Parra Consulting Group (PCG) is seeking a Mid-Level Executive Assistant to support Defense Intelligence Agency (DIA) Government leadership. The position supports Government leadership in a high-tempo, mission-focused environment and performs work in accordance with contract requirements, located in Charlottesville, Virginia. This successful candidate will be responsible for the following: Assist SSO with security requirements Review/track clearances/nominations Prepare SSS/MOAs/memos Update/develop SOPs Facilitate DTS travel Maintain DARTS Coordinate in/out processing/PERSTAT Schedule rooms/appointments Manage calendars Coordinate supplies Vehicle coordination (logs/reports/maintenance) Maintain files/records IIR/Storyboard cataloging/filing/tracking SAR/WAR collection/submission Disseminate to COI Collect/prepare reports/budgets Assist presentations Maintain read-aheads Prepare charts/graphs/narratives Screen/review correspondence Assist data transfer/removable media Use APACS Ensure FCG compliance Coordinate country/theater clearances/passports/visas Maintain JTFR awareness Involves travel support and office materials handling Qualifications & Requirements: Clearance: TS/SCI required. Education: High school diploma or equivalent. Experience: 3 years administrative experience. Demonstrated ability to manage competing priorities, maintain professionalism, and communicate effectively in a classified environment. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to learn Government systems quickly. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to learn Government systems quickly. Desired Requirements: Prior DIA and/or Intelligence Community experience supporting directorate-level leadership. Experience with Government task/action tracking, correspondence routing, and executive briefing support. Experience with DTS, travel coordination, and visit/support activities (as applicable). Why Join Us? Parra Consulting Group offers a dynamic and collaborative work environment where your leadership and expertise will drive project success. This is an exciting opportunity to play a key role in a high-impact team and contribute to the company's growth and operational excellence. Benefits include 100% employer-paid medical/dental/vision for employees, life and disability insurance, a 401(k)-employer contribution, and PTO plan.

Temp The Executive Assistant to the CEO and Board is a strategic partner responsible for high-level executive support and comprehensive Board governance operations. This role serves as the primary liaison between the CEO, Board of Directors, and key stakeholders, managing executive workflows, coordinating all aspects of Board and Committee meetings, and ensuring clear communication across the organization. This position requires exceptional judgment, professionalism, and discretion, with the ability to anticipate needs and maintain impeccable accuracy in a dynamic environment. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Executive Support and Strategic Coordination • Manage the CEO's priorities, workflows, and timelines while triaging incoming requests to determine appropriate action and delegation. • Prepare executive briefings, background materials, and presentations to support the CEO's meetings and strategic initiatives. • Draft polished correspondence and materials on behalf of the CEO. • Assists in the coordination of cross-functional projects and monitors organizational developments to keep the CEO informed, aligned, and prepared. • Work closely with and facilitate communication between the CEO, senior leadership, Board members, and key stakeholders across the Foundation, University of Virginia community, and external partners. • Collaborate with the administrative team to coordinate, schedule, and track tasks. Board and Committee Governance • Serve as primary point of contact for Board members, providing responsive, professional support. • Support Board member onboarding and offboarding, including orientation materials and record updates. • Coordinate all Board and Committee meetings, including scheduling, agendas, materials preparation, logistics, and follow-up. • Manage and administer the Board portal (Diligent), ensuring timely posting of materials and seamless user experience. • Prepare, format, and finalize Board .packets and governance materials in partnership with Foundation department heads. • Maintain governance archives and documentation systems, including minutes, bylaws, policies, compliance records, and annual planning calendars. • Ensure Board and Committee operations comply with the Foundation's bylaws, governance policies, and best practices. • Develop and refine processes, templates, and checklists to enhance consistency and efficiency. Education and Experience • Bachelor's degree required; advanced degree or specialized certification preferred. • Minimum of 7 years of experience supporting senior leadership, Boards, or governance operations in a professional setting. • Demonstrated ability to exercise sound judgment, confidentiality, and professional discretion. • Exceptional organization, written communication, and interpersonal skills. • High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Experience with Board management platforms required; Diligent experience strongly preferred. • Strong project management skills and ability to manage multiple priorities in a fast-paced environment. • Familiarity with nonprofit, foundation, or higher education governance preferred. • Flexibility to work extended hours during Board and Committee cycles. Core Competencies • Integrity & Discretion • Exceptional Organization & Follow-Through • Strong Written & Verbal Communication • Service Orientation & Professionalism • Relationship Building & Collaboration • Technological Proficiency (including Diligent) • Adaptability & Calm Under Pressure BENEFITS AND COMPENSATION INFORMATION: The organization offers a professional work environment, competitive pay, and comprehensive benefits, which include: generous health, dental, and vision insurance, 403(b) retirement plan, paid time off, wellness programs, educational tuition reimbursement, flexible work accommodations, and more. REPORTS TO: This position reports directly to the organizations CEO Robbins Staffing Solutions, Inc. is an award-winning staffing and recruiting firm connecting our clients with talented candidates for over 19 years. Let us help you find your next career opportunity. Apply online at www.robbinsstaffing.com or call us today for more information. We are a proud Equal Opportunity Employer.

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Position Overview: U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work. Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the Air Force (SAF) Employer: US Federal Solutions US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. This role is ideal for a polished professional who understands Air Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through. You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization. What You Will Do Executive & Secretariat Support Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies. Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests. Maintain daily schedules and ensure leadership priorities are executed smoothly. Correspondence & Document Management Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings. Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments. Track and manage suspenses to ensure deadlines are met and leadership is kept informed. Maintain official files and records in accordance with Air Force and organizational guidelines. Task Management & Workflow Coordination Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure. Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination. Prepare weekly status reports, suspense updates, and briefing slides for staff meetings. Check for new tasking daily and ensure timely assignment within 24 hours. Meetings, Events & Travel Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials. Distribute meeting documents, capture and post meeting minutes as required. Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities. Personnel & Program Support Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs). Support preparation of military and civilian awards and decorations requiring senior leader signatures. Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings. Collaboration & Technology Support Video Teleconferences (VTCs). Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate. Retrieve documents, conduct limited research, and support staff as needed. Office Hours: 0800 to 1700 Monday through Friday Onsite at the Pentagon What We're Looking For Must have a minimum of 4 years applicable experience. Bachelor's degree preferred. Extensive experience providing executive or secretariat support to senior government or military leadership. Familiarity with Air Force customs, courtesies, and senior leader protocols. Strong written and verbal communication skills with a high standard for quality and professionalism. Experience managing tasking systems, suspenses, and executive correspondence. Comfort interacting with general officers, senior civilians, and industry executives. Exceptional attention to detail, discretion, and organizational skills. Ability to manage competing priorities in a deadline-driven environment. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Working Title: Fiscal & Administrative Assistant in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $44,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/26/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: * Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. * Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. * Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. * Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. * Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The College of Education (CoE) is accepting applications for a full-time Fiscal & Administrative Assistant which provides support to the Offices of the Dean and the Associate Deans, as well as Education Programs. Duties and Responsibilities: * Maintains computerized accounting of CoE operating budgets. * Reconciles budgets and provides monthly summary reports. * Oversees purchasing (including via Virginia's eProcurement Marketplace), equipment requests and contracts, as well as service requests as needed. * Handles faculty and student travel-related authorizations, reservations, professional memberships, and reimbursements for personnel of the Dean's and Associate Deans' Offices. * Provides administrative support to office leadership, and assists select faculty, students, and visitors as needed. * Develops procedures to execute duties and responsibilities effectively and efficiently. * Communicates effectively with campus partners within and beyond the department. * Organizes and prioritizes work to meet established deadlines. * Demonstrates a professional commitment to the College of Education's mission: to prepare educators and leaders to thrive in a complex global environment. * Other duties as assigned. Qualifications: Required: * Familiarity with MS Office programs, including Outlook, Word, Excel, and PowerPoint. * Familiarity with or ability to learn PeopleSoft's System Administration module. * Excellent oral and written communication skills. * Ability to organize and prioritize multiple tasks. * Attention to detail and high level of accuracy. * Ability to handle confidential information appropriately. Additional Considerations: * Experience working with PeopleSoft's Finance and HRMS modules, ePAR, AIM, and the eVA online procurement system is beneficial, or a demonstrated ability to learn new systems quickly. * Experience with Chrome River or a comparable expense management system is beneficial. Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Employment Status:Full time Shift:Day (United States of America) Facility:100 Health Center Dr - BridgewaterRequisition Number:R157237 Healthcare Administrative Associate - Bridgewater Family Medicine (Open) How You'll Help Transform Healthcare:This is Carilion Clinic ... An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together. As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department. The healthcare administrative associate job duties include, but may not be limited to the following: Greets, screens, and provides service to patients and visitors. Processes mail, fax, and other documents. Maintains multi-line phone system/switchboard. Schedules, registers, and checks patients in/out. Maintains medical records. Performs data management and spreadsheets. Runs and maintains reports. Performs charge entry. Processes billing documents and researches and resolves issues. Collect co-payments, deductibles, and other self-pay amounts at time of service. Maintains cash box and receipt books. What We Require: Education: High school diploma or GED. Experience: none Licensure, certification, and/or registration: none Life Support: none Other Minimum Qualifications: Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task. Recruiter: HAYLEY OHL Recruiter Email: ************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training

Massanutten Resort The Administrative Assistant provides daily office support for sales representatives for sales representatives and indirectly support for their prospective customers by typing contracts. The Contracts Clerk performs daily tasks to ensure the efficiency of the administration office including typing and processing timeshare sales contracts; processing all aspects of sales agreements, changing any modifications on sales and handling customer service calls after the sale. Benefits: ESOP (Employee Stock Ownership Plan) Retirement Plan Paid by Employer Medical, Dental, Vision, and Life Insurance Free resort amenities & discounts RCI Exchange Vacation Plan Discounts on hotel and resort accommodations Schedule: Vary. Varying Hours: 9am-5pm, 10am-6pm, or 11am-7pm occasionally. Education: High school or equivalent (Preferred) For more information, contact Sandra at ************

Insight Global is seeking an Administrative Assistant for a client in Front Royal, VA. This will be a 6 Month contract to hire position. This role provides essential administrative and clerical support to ensure smooth workflows and efficient communication throughout the organization. The ideal candidate is a problem-solver with strong technical skills, excellent follow-through, and a friendly, team-oriented approach. Key Responsibilities Financial Support - Generate and process purchase orders, including collecting receipts, and securing manager approvals. - Prepare and submit expense and petty cash reports accurately and on time. Office & Facilities Support - Maintain inventories of office and operational supplies. - Collect, sort, and distribute mail. - Schedule and coordinate vendor visits; greet and assist visitors/vendors and arrange escorts to properties. - Serve as a point of contact for: - Company cell phone purchases and support. - VDOT road concerns, communication, and issue resolution. - Provide basic computer and IT troubleshooting for staff. Executive & Staff Assistance - Provide direct administrative support to Managers and the Principal owner as needed. - Coordinate company outings, staff events, and internal activities. - Arrange travel for managers, including itineraries and accommodations. - Help organize and maintain inventories of company storage areas. - Maintain and regularly update the internal phone directory. Administrative & Clerical Support - Answer and direct incoming phone calls professionally. - Conduct research and compile information at the request of Managers. - Create spreadsheets, reports, and documents to support operational needs. - Take notes during meetings and prepare concise written summaries. Qualifications & Requirements - Strong computer and cellphone proficiency, with the ability to learn new tools quickly. - Willingness to assist coworkers with basic technical troubleshooting. - Friendly, approachable, and supportive attitude. - A "can-do," solutions-focused mindset with eagerness to learn. - Excellent attention to detail, organization, and follow-through. - Ability to handle multiple tasks, prioritize effectively, and work independently when needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - 1+ years of experience in an admin assistant role - Highschool Diploma or GED - Willingness and excitement to learn - Experience working in the Microsoft and Google suits - Organization skills and follow through

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater DC / Baltimore area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Open Until Filled. (an index may be paid and is based upon the assignment) KNOWLEDGE, SKILLS AND ABILITIES General knowledge of standard office practices, procedures, equipment and administrative assistant techniques; thorough knowledge of business English, spelling and mathematics; ability to word process accurately and at a reasonable rate of speed; ability to make mathematical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions. EDUCATION AND EXPERIENCE Candidate must possess any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in general office practices and procedures and clerical and administrative assistant experience. EEO Job Description Salary Scale

We need a skilled administrative person to answer phones, process contracts, apply payments, print materials, etc. to be used for a funeral services provider. This is a very busy, fast-paced funeral home with a large staff with several moving parts. Must have the ability to learn and adapt quickly and work in a fast-paced environment. Computer skills are a must. Internal systems will be trained and taught. JOB RESPONSIBILITIES Schedules meetings. Makes travel arrangements. Plans events Completes management expense reports. Responds to inquiries in writing and or verbally. Pulls monthly reports. Enters contract details into information system and maintains other related documents. Orders and checks memorial to ensure accuracy. Processes annual funeral home and cemetery license renewals Codes and scans invoices Processes accounts payable and other accounting support transactions. Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team member. Schedules call-in appointments for Sales Files and maintains customer information. Maintains office and facility supplies as well as fax machines, copiers and network printers. Prepares daily schedules. Administers HR processes including new hire paperwork, background checks and bonus processing. Maintains processes to ensure compliance with policies and procedures including SOX administration and audit. Trains others on policies, procedures and new company initiatives. Maintains a friendly attitude offering assistance and guidance to all persons entering the location. MINIMUM REQUIREMENTS Education High school diploma or equivalent Experience 3 years of experience working in a customer-focused and fast-paced professional environment. Knowledge, Skills and Abilities Must have advanced computer, internet and word processing Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console Ability to handle confidential and sensitive information with discretion. Effective communication skills, both orally and in writing High level of compassion and integrity Ability to follow instructions and work with minimal supervision. EXECUTIVE PERSONNEL SERVICES INC is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

About Us: East Point Energy develops, builds, owns, and operates grid-scale energy storage projects. As an Equinor company and independent power producer, our team is currently developing gigawatts of energy storage projects throughout the country to build a clean, resilient, and affordable electric grid for the future. East Point hires great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If this position interests you, but you don't meet every qualification listed below, we still encourage you to apply - your unique experiences and perspectives may be just what we're looking for. Read more about our core values (driven, dependable, & collaborative) here. Title: Administrative Assistant The Administrative Assistant will perform office support duties and facilitate office productivity. The position will report directly to the VP of Talent & Administration, also working closely with the company's Marketing & Office Manager, as well as cross-departmentally throughout the company. Roles & Responsibilities: Manage incoming and outgoing mail Answering main phone line and routing calls Coordination with and greeting of office visitors Support of office systems such as phones, copier, IT hardware, and AV in conference rooms Support of relationship with landlord and office logistics such as janitorial staff, repairs or improvements to the office space, etc. Coordination of hospitality for visitors and company events Coordinate travel for team, including conference preparation Scheduling and other administrative support for leadership Supporting the requirements of and interfacing with East Point's parent company Assist development and legal teams by managing administrative activities, including, but not limited to: processing & tracking annual registration fee payments for LLCs; setting up title assessment workbooks; group mailings; filing and organizing completed contracts and related documents; option payment tracking and coordination with team; IDD report process, renewal tracking and outreach Support of the HR recruiting, onboarding, and review processes, as well as benefits administration and other miscellaneous HR support tasks Maintenance and tracking of items in HR IT platforms Support of the company's training program, including tracking completion of required trainings, supporting with the scheduling of trainings, and running of training surveys Special projects as assigned Skills: Ability to work in a fast-paced environment and manage a diverse workload Strong organizational and task management skills Ability to effectively engage with all team members, as well as with outside parties Proficiency with Microsoft products (Word, Excel, PowerPoint, OneNote, Teams, Outlook, etc.) Experience using a CRM platform like Salesforce.com, a plus Acting Notary Public, a plus Characteristics of an ideal candidate: Passion for energy development and the environment Creative problem-solving ability and solutions-oriented mindset Self-starter with a desire to succeed and a focus on creating value Team player and leader, proactive attitude Organized, attention to detail Comfortable with a fast-paced, rapidly changing environment Ability to make informed decisions quickly and a bias for action Integrity and accountability Education & Experience: 4-year university degree, BS or BA or equivalent, relevant professional experience Valid driver's license Travel & Time Commitment: Limited travel related to supporting company events and functions This is a full-time, non-exempt salaried position. Standard office hours for this position are from 8:30 AM - 5 PM EST Benefits: Health, Dental, & Vision Insurance Short-Term & Long-Term Disability Coverage Life Insurance 401(k) & Employer Match Parental Leave Paid Time Off, Sick Leave, Holidays Education, Parking, and Gym Membership Stipends Location: East Point Energy office in Charlottesville, VA This job description is not inclusive of all requirements of the position. Employees will perform any other duties as may be required by their manager. **East Point Energy is an E-Verify Employer**

Job DescriptionSalary: The Point is hiring an Executive Assistant to the Senior Pastor. This position is responsible for assisting in a setting that requires the ability to handle a range of tasks under pressure in a dynamic environment. The ideal candidate is highly self-motivated, detail-oriented, spiritually mature, and exercises good judgment in a variety of situations. The candidacy and interview process will be conducted by a team or individual leading the job fulfillment process. To be considered for the position read through the summary below and if interested, click Apply for this job. We will follow up with those we believe may be a good fit for the position. For additional questions, please visit our website at The Point. QUALIFICATIONS Executive assistant experience in a professional environment is required Prior executive assistant with church experience highly desirable Proficient with Google Workspace and/or Microsoft Office products Professional experience exercising excellent written and verbal communication skills, including the use of social media Knowledge of administrative principles and best practices Must have a proven track record of being able to coordinate with high-capacity leaders and guests, exercising a high-level of professionalism, integrity, confidentiality, and relational strengths DUTIES & RESPONSIBILITIES Provide sophisticated calendar management for the Senior Pastor Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Pastor Anticipate and be proactive with what the Senior Pastor requires to be properly prepared for leadership activities and responsibilities Work closely with the Senior Pastor to keep him well informed of upcoming commitments and responsibilities, following up appropriately Provide a "gateway" role, providing a bridge for smooth communication between the Senior Staff and constituencies Manage large projects and provide supporting research to the Senior Pastor Complete a broad variety of administrative tasks that facilitate the Senior Pastor's ability to effectively lead the organization Provide executive-level support for the Senior Pastor, including general and administrative duties Represent The Point to external organizations, churches, and vendors Host guests as needed Demonstrate proactive care and concern and anticipate needs for those they work closely with Bring care and/or staff needs to the Senior Pastor Other duties as assigned ATTRIBUTES OF THE IDEAL CANDIDATE High Emotional Intelligence, spiritual maturity, and resilience Competent, task and detail-oriented individual with the propensity for process improvement and "getting the job done" Adjusts very quickly to changes without getting overwhelmed Thrives in a fast-paced, ambitious, discrete, and high-accountability work environment Plans and organizes in advance Makes sound, critical decisions under pressure Able to self-evaluate, seek and respond to constructive feedback, and maintain self-awareness Comfortable providing respectful, thoughtful, and timely feedback to team members, fostering collaboration and driving continuous improvement in church operations Is relationally warm, nurturing, and encouraging to staff, leaders, and volunteers Proven trustworthiness in character by demonstrating strict confidentiality and integrity Understands the relational complexity of church leadership Must be flexible and ready to work outside of regular work hours as necessary EMPLOYMENT STATUS Full-Time, Salaried Sunday Thursday, or as required WORK LOCATION Charlottesville, VA (or surrounding area)

Job Description Mid-Level Executive Assistant S2Technologies is seeking a Mid-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities. Responsibilities: Assist the DIA Office of Security (SEC) Special Security Officer (SSO) with daily administrative operations. Review, coordinate, and track internal and external staff clearance and nomination packages. Prepare staff summary sheets, memoranda of agreement, and official memos. Update and develop office-level Standard Operating Procedures (SOPs). Facilitate travel arrangements through the Defense Travel System (DTS) for government personnel. Maintain the e-Task management system. Coordinate reporting in/out processes for new government staff and contractor personnel. Develop and distribute the office personnel status report (PERSTAT). Schedule conference rooms and appointments; support senior leadership calendar management. Coordinate office supply orders. Serve as vehicle coordinator, including maintenance of logbooks, development and distribution of required vehicle reports, and other duties as directed by the logistics coordinator. Maintain internal files and records management. Catalog, file, and track Intelligence Information Reports (IIRs) and storyboards. Collect and submit Special Access Required (SAR) and Warfighter Analysis Team (WAT) documentation. Disseminate pertinent information to the Community of Interest (COI). Required Qualifications: Minimum 3 years of administrative experience. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Working knowledge and understanding of Department of Defense processes and terminology. Education: High School Diploma required Security Clearance: Top Secret/SCI with CI Polygraph Salary Range: $75,000 - $115,000 Location: Charlottesville, VA 22911 S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.

Job DescriptionSalary: Parra Consulting Group (PCG) is seeking an Operations Executive Assistant to support Defense Intelligence Agency (DIA) Government leadership. The position supports Government leadership in a high-tempo, mission-focused environment and performs work in accordance with contract requirements, located in Charlottesville, VA. This successful candidate will be responsible for the following: DoW processes terminology Travel and theater requirements knowledge Data Management Expert handling of budgets/reports Manage time and labor Potential SAP access Higher Level document preparation and review Assist SSO with security requirements Review/track clearances/nominations Prepare SSS/MOAs/memos Update/develop SOPs Facilitate DTS travel Maintain DARTS Coordinate in/out processing/PERSTAT Schedule rooms/appointments Manage calendars Coordinate supplies Vehicle coordination (logs/reports/maintenance) Maintain files/records IIR/Storyboard cataloging/filing/tracking SAR/WAR collection/submission Disseminate to COI Collect/prepare reports/budgets Assist presentations Maintain read-aheads Prepare charts/graphs/narratives Screen/review correspondence Assist data transfer/removable media Use APACS Ensure FCG compliance Coordinate country/theater clearances/passports/visas Maintain JTFR awareness Involves travel support and office materials handling Qualifications & Requirements: Clearance: TS/SCI required. Education: Not specified. Experience: 7 years administrative experience (min. 3 years supporting directorate-level operations). Demonstrated ability to manage competing priorities, maintain professionalism, and communicate effectively in a classified environment. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to learn Government systems quickly. Desired Requirements: Prior DIA and/or Intelligence Community experience supporting directorate-level leadership. Experience with Government task/action tracking, correspondence routing, and executive briefing support. Experience with DTS, travel coordination, and visit/support activities (as applicable). Why Join Us? Parra Consulting Group offers a dynamic and collaborative work environment where your leadership and expertise will drive project success. This is an exciting opportunity to play a key role in a high-impact team and contribute to the companys growth and operational excellence. Benefits include 100% employer-paid medical/dental/vision for employees, life and disability insurance, a 401(k)-employer contribution, and PTO plan.

Working Title: Fiscal & Administrative Assistant in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $44,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/26/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: • Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. • Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. • Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. • Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. • Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The College of Education (CoE) is accepting applications for a full-time Fiscal & Administrative Assistant which provides support to the Offices of the Dean and the Associate Deans, as well as Education Programs. Duties and Responsibilities: Maintains computerized accounting of CoE operating budgets. Reconciles budgets and provides monthly summary reports. Oversees purchasing (including via Virginia's eProcurement Marketplace), equipment requests and contracts, as well as service requests as needed. Handles faculty and student travel-related authorizations, reservations, professional memberships, and reimbursements for personnel of the Dean's and Associate Deans' Offices. Provides administrative support to office leadership, and assists select faculty, students, and visitors as needed. Develops procedures to execute duties and responsibilities effectively and efficiently. Communicates effectively with campus partners within and beyond the department. Organizes and prioritizes work to meet established deadlines. Demonstrates a professional commitment to the College of Education's mission: to prepare educators and leaders to thrive in a complex global environment. Other duties as assigned. Qualifications: Required: Familiarity with MS Office programs, including Outlook, Word, Excel, and PowerPoint. Familiarity with or ability to learn PeopleSoft's System Administration module. Excellent oral and written communication skills. Ability to organize and prioritize multiple tasks. Attention to detail and high level of accuracy. Ability to handle confidential information appropriately. Additional Considerations: Experience working with PeopleSoft's Finance and HRMS modules, ePAR, AIM, and the eVA online procurement system is beneficial, or a demonstrated ability to learn new systems quickly. Experience with Chrome River or a comparable expense management system is beneficial. Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.