Executive administrative assistant jobs in Hawaii

We are seeking a motivated and detail-oriented Executive Assistant Support professional to assist in the areas of corporate development, entity formation, compliance, and general administrative functions. This is an excellent opportunity for someone looking to grow their knowledge and skills in corporate operations and compliance within a supportive, fast-paced, and team-driven environment. The ideal candidate will be organized, proactive, eager to learn, and comfortable juggling multiple tasks. This role provides hands-on exposure to corporate governance, legal documentation, and administrative workflows, with the opportunity for professional development and career growth. Primary Responsibilities 1. New Entity & Venture Support • Assist with compiling and submitting documentation for new entities and joint ventures (JVs), including forms for Articles of Organization, IRS EINs, and business registration. • Support coordination with banking institutions and internal departments for new account setup and compliance. • Help maintain digital files and checklists for entity and JV documentation. • Attend internal meetings and partner calls to take notes, track follow-ups, and support task execution. • Conduct basic research on business names and competitors using online databases (e.g., DCCA, state registries). • Help update and distribute entity listings and compliance records to stakeholders. 2. System for Award Management (SAM) Assistance • Assist with inputting and updating company data within the SAM.gov portal.• Track key SAM.gov deadlines and support document preparation for renewals. • Help monitor status of active and inactive entities and perform competitor research as assigned. • Provide administrative assistance with federal reporting tasks (e.g., BioPreferred, Service Contracts). 3. Banking and Financial Documentation Support • Organize and maintain digital and physical banking records and binders. • Support preparation of bank account opening forms and user authorization documents. • Assist with internal recordkeeping related to ACH transfers and Positive Pay tracking. 4. Corporate Records and Compliance Administration • Help maintain and organize corporate binders, organizational charts, and official company records. • Update contact and registration information for registered agents across multiple states. • Assist with preparing and distributing corporate structure documents and compliance summaries. 5. General Executive and Administrative Support • Provide administrative support to the corporate development and compliance teams as needed. • Assist with document formatting, calendar scheduling, digital filing, and internal communication. • Contribute to process improvement efforts and help build best practices for compliance tracking. Preferred Qualifications • 1-3 years of experience in an administrative, executive support, or office coordination role (corporate or legal environment preferred). • Willingness and ability to learn new systems, regulatory requirements, and business processes. • Strong organizational skills, attention to detail, and follow-through. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with shared drives and file systems.• Ability to maintain confidentiality and handle sensitive corporate information with discretion. • Interest in growing within corporate development, compliance, or legal support roles. • Exposure to government contracting is a plus but not required. Work Environment & Growth This position offers direct exposure to legal, compliance, and corporate development operations within a dynamic and growing company. You'll work alongside experienced professionals and leadership, with opportunities to build technical skills and advance within the department over time. We are committed to a merit-based hiring process that values individual skills, qualifications, and performance. Our hiring practices comply with all applicable federal, state, and executive orders, including the recent Executive Order on Equal Opportunity Hiring.

The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. Our team is searching for a highly skilled and motivated Executive Assistant to support our President. If you thrive in a fast-paced environment, are highly organized, and can maintain the highest level of confidentiality, we want to speak with you! As the Executive Assistant to the President, you will play a critical role in ensuring the smooth operation of the executive office. This position requires a proactive, detail-oriented individual who can handle multiple tasks with discretion and efficiency. Demonstrating your ability to communicate effectively and serve with respect and integrity, manage schedules and navigate deadlines that can change rapidly, and handle sensitive information with the utmost confidentiality is essential to your success. If this sounds like a position that you could thrive in, we encourage you to join our team and apply for this exciting opportunity today! KEY RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT TO THE PRESIDENT Here are some of the key responsibilities you can expect in this role: Confidentiality: Handles sensitive and confidential information with the highest level of discretion and integrity. Organization: Manages the President's calendar and email account(s), schedules meetings, and coordinates travel arrangements on a timely basis. Coordinates and executes tasks related to President-hosted events, ensuring all details are handed timely and appropriately. Adapts to the changing needs and priorities of the President and the organization while also being available to handle urgent tasks as they arise. Communication: Serves as the primary point of contact between the President and internal/external stakeholders. Receives incoming correspondence and reviews outgoing communication that requires the President's response and ensures correctness. Ensures prompt and adequate action is taken on urgent matters requiring the President's attention or in their absence. Ensures the president's bio is kept updated and responds to requests for materials regarding the President and/or the Center. Hospitality: Greets visitors and guests to ascertain the nature of their visit while providing courteous accommodations. Directs inquires to the appropriate office or program in a timely and professional manner. Maintains hospitality area in a clean and orderly manner and ensures refreshments are readily available for incoming visitors. Administration: Processes travel and office expenditures including monthly credit card expenses, office supplies, and other necessary spending in compliance with the Center's financial policies and procedures. Maintains professional contact and office database lists. Prepares correspondence, reports, and presentations as needed. REQUIRED QUALIFICATIONS AND SKILLS You will need to possess the following qualifications and skills to be considered for this role: Education & Experience - Eight (8) years of professional experience managing office operations and a strong work tenure of supporting executive leadership, or a combination of post-high school education and work experience demonstrating progressively increasing responsibilities which totals eight (8) years. Previous experience should include supporting an executive or c-suite position. Previous experience working with governing boards and non-profit/educational institutions is preferred. Communication - Possesses strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability - To organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge - Of office practices and recordkeeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines and equipment including computers and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, and equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work sharing platforms; and of meeting software such as Zoom and Skype. Physical Requirements - Able to sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. SALARY AND BENEFITS The East-West Center values its employees and provides a supportive work environment for staff to excel and thrive. Here are some of the benefits you can expect when you join our team: Competitive Salary and Benefits The annual salary for this position starts at $ 69,312.32 per year with an attractive benefits package that includes health insurance, retirement savings, and paid time off. Career Growth Opportunities We believe in investing in our employees and providing opportunities for career growth and development. By joining our team, you will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY If you're interested in applying for this role, submit an electronic application by clicking the "APPLY TO THIS JOB" button below so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, worth ethic, and integrity. What these people reveal about you - both in terms of what they do and don't say - can make a difference in whether you'll be hired. So, it's extremely important that you choose wisely when deciding who to use as a reference. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside on Oahu, Hawaii. Relocation assistance is not being offered for this position.

ATA Services, Inc., is looking for a full-time Executive Assistant to work with our client the Hawaii State Hospital. Please review the details listed below: Hourly Rate: $30.76 Kaneohe, HI 96744 Overview: High-level administrative support, ensuring efficient operations and effective communication. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a key liaison between executive leadership and internal/external stakeholders. What You'll Do: Manage complex calendars, schedule meetings. Prepare, edit, and proofread correspondence, presentations, and reports. Organize and archive documents, ensuring accuracy and confidentiality. Handle incoming communications (calls, emails, requests) and prioritize responses. Coordinate executive meetings, including agendas, minutes, and follow-up tasks Maintain office systems, including data management and filing. Required Qualifications: Facilitate communication between executives and departmental teams. Assist with drafting internal communications and announcements. Serve as a professional representative of the executive's office to internal and external stakeholders. Facilitate communication between executives and departmental teams. Assist with drafting internal communications and announcements.

SPECIAL INTERNAL / EXTERNAL TYPE OF APPOINTMENT ISSUED: This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a clear line appointment. A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS. Examples of Duties Under the general supervision of the Assistant Superintendent of the Office of Campus Operations and Support, the Executive Assistant: 1. Strategic Leadership and Alignment Provides executive leadership and strategic direction for the Office of Campus Operations and Support (OCOS). This includes developing and championing high-level strategies and processes for OCOS's core functions (safety and security, food services, and student transportation) to ensure alignment with the Department's overall mission, legislative mandates, and long-range goals. Coordinates and reviews official testimony, reports, and presentations to the legislature, Board of Education, or other governing bodies concerning campus operations and support. 2. Program Management & Evaluation Supports the Assistant Superintendent (AS) in managing the full lifecycle of OCOS programs and support services. This involves providing guidance in establishing short- and long-term performance objectives, developing metrics for success, and continually monitoring and evaluating operational effectiveness. Implements systemic changes required for improvement and provides data-driven recommendations to the AS. 3. Administrative Oversight & Resource Management Maintains administrative oversight of OCOS internal resources, focusing on efficiency and accountability. Specifically, formulates and manages policies related to staff utilization, operational spending priorities, procurement, and the selection and performance evaluation of OCOS personnel. Reviews and ensures staff adherence to all required internal reporting and accountability standards. 4. Policy & Best Practices Research Leads the coordination of inter-office and inter-agency projects and acts as the OCOS liaison for policy matters. Conducts ongoing executive analysis of national best practices, legislative actions, and research studies relevant to campus operations. Anticipates, interprets, and disseminates information on new DOE policies, administrative directives, and legal requirements, recommending formal policy changes as appropriate. 5. Executive Representation & Delegation Represents the OCOS AS and the Department as assigned in community groups and organizations, on task forces or committees, and at public functions or meetings related to campus operations. Serves as the acting AS in his/her absence, assuming full responsibility and authority for all decision-making, management, and administrative duties related to OCOS. 6. Performs other related duties as assigned. Minimum Qualifications Education: Graduation from an accredited college or university with a bachelor's degree in business administration, education, human resources or related fields applicable to the area of specialization. Experience: Nine (9) years of responsible professional work experience in the field of specialization of which four (4) years shall have been in an education program, agency or system. Combined Education and Experience: An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system. Knowledge: Public administration, budgeting, finance, and procurement; computer-based information systems; operations and productivity management; laws, rules, policies, regulations and administrative procedures pertinent to the area(s) of assignment; principles and practices of supervision, organizational change and effectiveness in the public sector. Desired Knowledge: Facilities management; public and labor relations; group decision making and interpersonal persuasion; social problems and change. Ability to: Plan, organize and oversee activities and services in the conduct of administrative and executive functions in the area of specialization; communicate effectively with others both orally and in writing; deal effectively with federal, state, and departmental officials in accomplishing program goals and objectives on behalf of the program executive; operate computer, and other business machines. Desired Ability to: Plan, direct, coordinate, and evaluate central staff services in the areas of campus operations and support; provide department-wide consultation and advice regarding areas of facilities and operations. Supplemental Information SALARY RANGE: EOSR-10, $128,806 to $182,341. Department of Education certificated employees will be placed on the salary range in accordance with Department regulations. All others will be placed on the first step of $128,806. NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. WORK YEAR AND BENEFITS: This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations. POSTING CYCLE: Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month. HOW TO APPLY: All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant. Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner. Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position. ***************************************************** Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804. After you submit your online application, you will receive a system generated email acknowledging receipt of your application. EDUCATIONAL OFFICER CONTRACTUAL AGREEMENT: Priority for appointments shall be given to qualified and tenured educational officers in that class who wish to move to that position through lateral transfer or a voluntary demotion and second to all other qualified educational officers with tenure." APPROVED: Sean Bacon Assistant Superintendent Office of Talent Management Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month certificated employees enjoy a range of competitive benefits: * Holidays: Employees observe paid holidays during the school year provided that all conditions under the respective collective bargaining agreement are met. * Vacation: 12-month certificated employees earn 21 days per year. * Sick Leave: 12-month certificated employees earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 INTERNAL APPLICATION QUALIFICATION: Are you a current salaried employee who is a tenured educational officer or was previously a tenured educational officer in the Hawai`i State Department of Education? * Yes * No Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job DescriptionDescriptionExecutive Assistant Pay scale: up to $56K - 72K annually, depending on experience Hire on Incentives MyTeam Medical Staffing Services seeks to fill an Executive Assistant positions. Position is full time located in Honolulu, HI. Interested candidates should have a minimum of 5 years of current executive team required. Executive Assistant provides administrative support and assistance to the CEO/Executive Director. The position also assists other members of the Executive team as needed. The Executive Assistant is expected to operate as a business partner on important matters with little oversight. Regular and reliable on-site attendance is required. Key Responsibilities Welcome guests, vendors, applicants and other visitors by greeting them and addressing inquires while maintaining excellent customer service. Protect operations by keeping information confidential. Provide historical reference by developing and utilizing filing and retrieval systems. Record meeting minutes and file accordingly. Coordinate activities for Board meetings, All-Staff meetings, Provider meetings and other meetings and training sessions. Work effectively as an individual contributor and as a member of a team on select and ongoing projects. Open, sort, and distribute incoming mail and other correspondence. Sort, stamp and otherwise process outgoing mail and other correspondence. Maintain an organized and efficient work space. Skills, Knowledge and Expertise Bachelor's degree from an accredited college or university required Minimum 5-years of experience supporting an Executive team required. Demonstrated ability to deliver desired results Proficient in Excel, Work, and Outlook High level of attention to detail Strong organizational skills Ability to prioritize key business objectives and respond quickly to changing priorities Able to multi-task and work in a fast-paced environment

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

General Administrative Support Relieves the CEO/assigned Executive(s) of majority of administrative functions and tasks, ensuring the most effective/efficient use of the Executive's attention and focus. Drafts routine and specialized correspondences on behalf of the CEO/assigned Executive(s). Receives, reviews and determines the appropriate parties to channel/direct sensitive, proprietary, and confidential matters to. Actively follows up on the status of pending issues, conducts independent research on subject matters related to Executive's business areas and corporate position, and when appropriate responds independently on behalf of the executive in a timely manner. Responsible for the inventory of supplies on the Executive floor. Internal/External Contacts Coordinates and hosts a variety of internal and external visitors. Receives, escorts, and announces internal/external visitors to the Executive offices. Resolves meeting or event conflicts. Exercises independent judgment when prioritizing communications and determining urgency, escalation needs, and appropriate contact with CEO/assigned Executive(s). Assesses situations and interrupts CEO/assigned Executive(s) schedule for issues/situations that the Executive Assistant determines require immediate action. Answers and routes phone calls appropriately. Meeting/Calendar/Travel Oversees and maintains the calendar for CEO/assigned Executive(s) in highly organized and efficient manner. Evaluates and prioritizes appointments and meetings based on urgency and business impacts, adjusting as needed. Ensures CEO/assigned Executive(s) have an appropriate amount of time to effectively meet various obligations. Books venue(s) for meetings, creates agendas, obtains relevant handouts/brochures, and procures refreshments for the meeting. Maintains a global view of scheduling, efficiently and effectively coordinates with other assistants for meetings that require multiple Executives. Arranges and books complex multi leg itineraries for executive or assigned parties as required. Corporate Communications Monitors and manages the corporate communications channel for CEO/assigned Executive(s). Ensures the timely and accurate flow of information to and from the executive offices including but not limited to marketing initiatives, policy/procedure updates, corporate communications, and any other item that have companywide impact. Prepares and modifies presentations and responses for both internal and external audiences. Acts as a liaison by planning and scheduling across various communication channels to ensure all internal and external parties are well informed. Responds independently to complex matters of significance impacting business goals and outcomes. Special Projects Lead/coordinates internal and external special projects and community engagement activities, simple to complex in nature, based on Corporate goals or initiatives. Researches and evaluates vendors, obtains and reviews RFPs, conducts cost-benefit analysis, negotiates and enters into contracts for products or services on behalf of HMSA ensuring selection of the best vendor/contractor to meet project objective. Efficiently guides vendors/contractors through the Contract Vendor Management (CVM) process. Provides direction and guidance to volunteer staff and external vendors. Also responsible for miscellaneous support tasks during projects/events. Budgeting & Purchasing Reviews and approves purchase orders and invoices within assigned signing powers/levels. Acts as a liaison with various departments to ensure financial, budgeting, and accounting procedures are being followed, and authorizations are obtained. Performs all other miscellaneous responsibilities and duties as assigned or directed.

Executive Assistant (TS/SCI Eligible) Clearance: Active TS/SCI preferred; TS/SCI eligibility required JMark Services is seeking a high-performing, mission-focused Executive Assistant to provide direct support to an O-7 Strategic Force Initiatives Commander (SFI/CC). This role anchors the front office, drives operational rhythm, and ensures senior leadership has seamless, proactive support in a dynamic, high-tempo environment. The ideal candidate operates with precision, composure, and discretion - managing sensitive information, complex schedules, stakeholder engagements, and mission-critical administrative functions. This is a key position supporting senior military leadership, requiring impeccable judgment and the ability to anticipate needs before they arise. Key Responsibilities Executive-Level Support Serve as the primary executive assistant to the SFI/CC, enabling optimal workflow and daily operational efficiency. Support decision-making processes by prioritizing actions, preparing materials, and ensuring timely delivery of information. Calendar, Scheduling & Engagement Management Manage and deconflict the Commander's calendar with meticulous precision. Coordinate high-visibility meetings with host nation leaders, senior DoD officials, Congressional visitors, and other key partners. Prepare agendas, briefing packets, read-ahead materials, and ensure engagements run smoothly from planning through execution. Communication & Liaison Functions Act as the central conduit for information flow into and out of the Commander's office. Relay directives, decisions, and requests with accuracy, professionalism, and diplomatic tact. Build and maintain positive working relationships with internal and external stakeholders. Front Office & Administrative Management Draft, edit, route, and track official correspondence. Maintain official files, task trackers, and record-keeping systems in compliance with organizational standards. Manage day-to-day office operations and uphold an organized, efficient command environment. Battle Rhythm & Workflow Optimization Maintain awareness of operational timelines, milestones, and deliverables. Track suspenses, synchronize staff activities, and ensure timely completion of all assigned tasks. Event, Meeting & Travel Coordination Coordinate logistics for domestic and international travel, ceremonies, and senior-level events. Oversee itineraries, protocol requirements, transportation, lodging, and documentation. Confidentiality & Professional Integrity Handle classified and sensitive information with absolute discretion. Uphold the highest standards of professionalism, integrity, and trustworthiness. Required Qualifications Proven experience as an Executive Assistant or senior administrative professional supporting high-ranking leaders (military, government, or public sector strongly preferred). Exceptional organizational skills with the ability to manage complex schedules, competing priorities, and tight deadlines. Outstanding written and verbal communication skills; polished professional demeanor. Demonstrated discretion and judgment in handling sensitive or classified information. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern office management tools. Uncompromising attention to detail and accuracy. U.S. citizenship and TS/SCI eligibility required. Preferred Qualifications Previous experience supporting General Officers, SES executives, or senior DoD leadership. Familiarity with military customs, courtesies, and organizational structures. Experience coordinating high-visibility meetings, events, and senior leadership engagements. Strong interpersonal skills with the ability to foster positive relationships across diverse organizations. Proactive, solutions-oriented mindset with the ability to anticipate needs and adapt quickly. Why JMark Join a mission-driven, forward-thinking team committed to excellence in defense, national security, and strategic readiness. At JMark, we empower our people to deliver impact, innovate boldly, and serve with integrity.

PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? Location: Pearl City Industrial (near Sam's Club) Competitive pay - $14-16/hr, depending on experience Medical/dental/vision insurance Paid time off - vacation, holiday, personal Bonus opportunities available Consistent schedule: Full time (Monday-Friday, 8am-5pm) Pay frequency - weekly Responsibilities: Answer phones Provide great customer service over the phone Follow up with customers and vendors Assist with scheduling and coordination Prepare and format reports Written/verbal communication Data entry and make photo copies General office duties Administrative projects and support, as needed Qualifications: Experience: minimum of 1 year of office experience Type at least 40 wpm Proficient at Microsoft Office (Word, Excel, Outlook) Good computer skills Reliable transportation to our office in Pearl City Industrial (near Sam's Club) Willing to work some nights and weekends answering phones Ideal Qualities: Passion to serve customers and make a difference Excellent organizational skills and detail-oriented Proven track record of managing multiple priorities with time-sensitive deadlines Friendly and empathetic Skilled in taking initiative and problem-solving Effective communication skills - verbal and written Ability to work under minimal supervision Thrives in fast paced environments Knowledge of office administration, work process/flows, clerical work, use of office equipment Compensation: $15.00 - $20.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Benefits: Dental insurance Health insurance Paid time off Position OverviewSuccessful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Quickbooks Online are a must. Prefer writing and problem-solving skills. Job Responsibilities May initiates routine and non-routine correspondence May book travel and reconcile expense reports Answers telephone calls, greets visitors, and resolves routine and complex inquiries May schedule appointments & meetings May enter in new job into ServiceMaster CRM, captures relevant customer and job information May utilize the assistance of one or more support staff members on a reporting or project basis Operates a personal computer and appropriate software packages or its equivalent May follow up with customer on work performed May call customers to collect payments May assist other departments within the company Understands Quickbooks and record payments and make invoices Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required Comfortable with using multiple types of software Personal time management and organizational skills Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Physical Demands and Working ConditionsThe physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Incumbent must be prepared to: Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Compensation: $17.00 - $25.00 per hour Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? Location: Pearl City Industrial (near Sam's Club) Competitive pay - $14-16/hr, depending on experience Medical/dental/vision insurance Paid time off - vacation, holiday, personal Bonus opportunities available Consistent schedule: Full time (Monday-Friday, 8am-5pm) Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support, as needed Qualifications: * Experience: minimum of 1 year of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment

Administrative Assistant Industry: Mechanical Insulation & Firestopping Salary Range: $40,000 - $50,000 per year About the Company : Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Position Summary: The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities : Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: Five to ten years of administrative or other work experience. Familiarity with the mechanical insulation or construction industry, in general, a plus. Strong communication skills (verbal and written). Ability to organize and prioritize in a fast-paced environment. Strong problem-solving skills and attention to detail. Proficiency in MS Word, Excel, and Outlook. Knowledge of QuickBooks and Timberline preferred. Work location: In person. Education/Training: High school diploma or equivalent preferred. Microsoft Office skills (Word and Excel). Benefits: ESOP, 401k & matching, medical, dental, flex spending, group life insurance, holidays, vacation. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

Title: Administrative Support (Human Resources Specialist) 0077798 Hiring Unit: Administrative Services Band: A Salary : salary schedules and placement information Full Time/Part Time: Full Time Temporary/Permanent: Permanent Other Conditions: Excluded from collective bargaining. General funds, to begin January 2026, pending position clearance, availability of funds, and actual staffing requirements. Duties and Responsibilities (Denotes essential functions) * Serves as a resource using sound discretion and judgment in advising administrators, supervisors and employees in the areas of recruitment, position classification, compensation, employee benefits, labor relations, investigations, training, etc. * Serves as a notary public and provides assistance to employees in completing employment forms. * Reviews, audits and participates in all aspects of human resources administration, including but not limited to, EEO, Title IX, labor relations, investigations, training, staff development, classification, compensation, recruitment, selection, collective bargaining, employee benefits and accreditation/assessment activities. * Provides guidance on interpretation of compliance with collective bargaining agreements, University and Board of Regents (BOR) policies, State and Federal rules and regulations. * Prepares and reviews position classification and recruitment requests, and prepares and posts recruitment announcements in accordance with established policies and procedures. Reviews requests for accuracy and compliance. * Provides guidance to supervisors and screening committees in the use of the on-line applicant data tracking system, as well as providing supervisors with guidance in the recruitment process. * Processes and maintains employee forms required for onboarding, exiting, change of status, medical, beneficiary forms, etc. Completes and maintains Form I-9, ensuring all requirements and documents are in compliance. * Advises current and new employees of employment forms, benefits and terms and conditions of employment in accordance with University, State/Federal policies and procedures and collective bargaining agreements. * Monitors the performance evaluation processes for APT and Civil Service employees. Provides guidance to supervisors on evaluation procedures, including performance expectations and timely completion. * Operates various computerized human resources information systems to prepare payroll notification forms (PNF, Form 6, student employment) for personnel transactions in accordance with University policies and procedures, including collective bargaining agreements. * Reviews and processes requests for new appointments, salary changes, leaves with/without pay, separations and other actions requiring payroll notification. * Coordinate with campus departments and/or supervisors, as needed, when processing payroll for employees, including, but not limited to, lecturers, civil service, and student employees. * Ensures accurate preparation and processing of PNFs and Form 6s. Reviews personnel forms and supporting documents are accurate, complete and routed appropriately. * Assists in analyzing employee records to determine eligibility for overloads, overtime, stipends, probationary credit, summer prorata summer pay, leave without pay, and other comparable actions. Calculate salary adjustments or overpayment in a timely manner and process documents as required. * Monitors leave accounting system, including auditing and correcting data and ensuring accuracy and timeliness of follow-up information. * Reviews and processes leave requests such as FMLA, Leave Share, LWOP, Military Leave, Sabbatical, etc., to ensure compliance with applicable laws, policies, and union contracts. * Assists with management (archive, transfer, dispose, and/or maintain) of all confidential personnel files and records, in accordance with University, State and Federal policies, laws and regulations and union contracts. * Prepares reports and responses to requests for information to matters such as pay, classification studies, immigration, EEO, Title IX and benefits, etc., in a timely manner. * Participate in and/or conduct training in the various areas of human resources. * Provides support with organizational charts, reorganizations, vacancy reports, special projects, and in other human resources areas as needed. * Assist HR Manager with complaints and grievances, conduct complaint intake for allegations of discrimination, workplace violence, disability access, etc., involving employees, public and/or contract/vendors as needed. Maintains record of all communications. * Assists in managing claims or reports related to worker's compensation, temporary disability, and unemployment benefits, and resolve problems that may arise. * Interprets and keeps current with new and amended University policies and procedures, collective bargaining agreements and State/Federal laws ensuring consistent interpretation and application of policies and procedures. * Other duties as assigned Minimum Qualifications * Possession of a baccalaureate degree in Human Resources Management, Personnel Administration, Business or Public Administration or related field and one (1) year of progressively responsible professional experience with responsibilities for human resources management or personnel administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Functional knowledge of principles, practices and techniques in the area of human resources management as demonstrated by knowledge, understanding and ability to apply concepts, terminology. * Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources management. * Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of human resources management. * Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals. * Demonstrated ability to operate a personal computer and apply word processing, spreadsheet and presentation software. * Demonstrated ability to manage work priorities and projects, and manage employee relations. * Ability to maintain confidentiality in situations as required. * Ability to understand and follow complex oral and written instructions. * Ability to analyze, interpret and use sound logic and judgment in the application of a variety of personnel/administrative rules and regulations. * Knowledge of a computerized human resources information system. * Detail oriented and ability to prioritize multiple duties with demanding deadlines. Desirable Qualifications * Experience working with PeopleSoft. * Some knowledge of UH policies and procedures. * Demonstrated experience providing excellent customer service. * Ability to conduct training workshops To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents: * Resume; * Cover letter indicating how you meet the minimum and desirable qualifications of the position; * Transcript(s) verifying degree and coursework to date appropriate to the position. (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant; and * Transcript(s) must be attached to receive credit for degree(s). To upload transcript(s), click on "+ Add supplemental attachment" after uploading required attachments. Applications submitted without transcripts will be reviewed based on related professional level experience and/or training. Please REDACT references to birth date and Social Security number on submitted documents. Letters of recommendation attesting to job performance and personal character are optional. Incomplete applications will not be considered. Applications are deemed incomplete if materials are unreadable. Materials submitted become property of the College and will not be returned. Note: If you have not applied for a position before using NEOGOV, you will need to create an account. Inquiries: Windward Community College Human Resources Office, ************. EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Administrative Assistant Industry: Mechanical Insulation & Firestopping Salary Range: $40,000 - $50,000 per year About the Company: * Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. * The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. * Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. * Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Position Summary: The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities: * Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). * Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: * Five to ten years of administrative or other work experience. * Familiarity with the mechanical insulation or construction industry, in general, a plus. * Strong communication skills (verbal and written). * Ability to organize and prioritize in a fast-paced environment. * Strong problem-solving skills and attention to detail. * Proficiency in MS Word, Excel, and Outlook. * Knowledge of QuickBooks and Timberline preferred. * Work location: In person. Education/Training: * High school diploma or equivalent preferred. * Microsoft Office skills (Word and Excel). Benefits: * ESOP, 401k & matching, medical, dental, flex spending, group life insurance, holidays, vacation. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

Job Posting Title Administrative Assistant, Hoomakaikai Employee Type Temporary Seasonal (Fixed Term) (Seasonal) Recruiting Start Date 11-03-2025 Job Exempt? No Recruiting End Date Open Until Filled Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools is searching for an Administrative Assistant to support our Ho'omāka'ika'i Summer Program! This program hosts 5 week-long overnight sessions for rising 6th graders to support connecting with and exploring Hawaiian culture. This position will provide clerical/administrative support for this program, including Sundays. Hire Dates: March 2 (Monday) - July 17 (Friday) * Weekly Training: March 2 - June 6 * Program Dates: June 7 - July 10 * Closeout: July 13 - July 17 Shift Types: Day Shift * Sunday: 11am-5pm * Monday - Thursday: 6am-3:30pm * Friday: 6:30am-5pm Evening Shift * Sunday: 11am-8pm * Monday - Thursday: 12pm-8pm * Friday: 10am-5pm Learn more about Ho'omāka'ika'i here: ********************************************************************* Job Summary Provides administrative and office support for the summer school program. Responsible for filing, phones, email, processing documents, assisting with budgeting and purchasing activities (field trips, supplies, etc.), copying, distribution, data entry, compiling of various documents. Participates in the registration process for students to include but not limited to: registration, filling waitlist, mailouts, fee collection, withdrawals, etc. Serves as office manager for an assigned unit during the summer session. Essential Responsibilities * Provides administrative and office support for the Summer School Program including but not limited to: handling routine correspondences, transmitting, faxing, copying, filing, distributing, data entry and organizing as needed. Answers/directs phone calls assisting parents, students, counselors etc. with summer school attendance, questions, concerns and issues. Works in collaboration with other KS departments (admission, client services, financial aide) to assist families through the summer school process. * Assist with the registration students in a short period of time to include but not limited to: registering students in classes, bus and lunch; filling waitlist, mailouts, fee collection, document collection, withdrawals, etc. May include registration of new invitees who are required to attend summer school. * May serve as an office manager that assists the unit coordinator and assistant unit coordinator to ensure a safe, nurturing and stimulating learning environment in the unit. Maintains daily logs of all incoming visitors and students, transportation changes, medical services, early releases, etc. Maintains files, many confidential in nature that may include personnel, timesheets and attendance records for students and staff. Assists with budgeting and purchasing activities that correlate to the unit needs (field trips, supplies, etc.) Provides SMS and KS Connect support for the office to include but not limited to: running reports and rosters, finding student and parent demographic information, schedules, etc. May be assigned to bus duty, terminal duty, recess supervision, monitoring of students, etc. * Responsible for an end of summer report to include all duties through-out employment. Position Requirements Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed. * High school diploma or GED. * Minimum 2 years of related work experience. * Ability to manage multiple tasks and complex projects and meet competing deadlines * Ability to work in PC applications including word processing, spreadsheets, database, multimedia presentations, electronic mail and internet. * Strong written and verbal skills. * Ability to manage multiline phone system. * Excellent interpersonal skills to communicate effectively with various levels within and outside of KS to include administrators, faculty/staff, students, parents, vendors and to interact and work effectively with others in the Summer School program. * Ability to establish and maintain good relationships with various KS departments and divisions and work well within a team approach concept. * Ability to keep confidential information and data * Ability to work independently with little supervision, self motivated with the ability to take appropriate initiative, establish work priorities and balance competing priorities and deadlines. * Ability to work flexible hours. Preferred Qualifications * Familiar with KS programs, policies and procedures * Knowledge of Hawaiian Culture (i.e. values, programs, etc.) Physical Requirements * Frequently sit, perform desk based computer tasks and grasp light/fine manipulation. * Occasionally stand/walk, write by hand, and lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel, crawl, climb, reach/work about shoulder, grasp forcefully. Working Conditions * Hours during program: 6:30 a.m. - 3:15 p.m. Monday - Friday. * Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at *********** or ************ if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS. Work Year Pay Range 20.00 Hourly Compensation and Benefits At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information. Primary Location Kapalama Campus City, State Honolulu, Hawaii Additional Locations

Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, and Professionalism. We offer a vibrant, inclusive culture and workplace experience for individuals who want a career that makes them feel accomplished and engaged. RNDC values the health and well-being of our associates, inside and outside the office, offering dynamic health and wellness benefits that supply exceptional care and value. RNDC is geared toward growing our footprint and our people. Join our team of energetic professionals who believe in many happy hours and are experts in our craft. Summary RNDC is looking for talented and energetic Administrative Assistant to join our growing General Administration team. The Administrative Assistant will provide administrative support to a manager or group of managers to facilitate the efficient use of time and resources. In this role, you will * Provides a variety of secretarial, clerical, and administrative duties.? * Answers telephone and e-mail communications as requested, takes diction, or composes routine correspondence for department personnel and files and maintains correspondence and other information.? * Assists in duties to plan meetings, company dinners, and other Company-related functions.? * Prepares reports, performs special projects, or may develop materials as assigned.? * Other duties and responsibilities may be assigned.? What you bring to RNDC One year certificate from college or technical school; three to six months related experience and/or training; or equivalent combination of education and experience; ability to work overtime. The employee must occasionally lift and/or move up to 10 pounds.? Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.? * Requires advanced knowledge of Microsoft Office Suite software (such as Outlook, Word, Excel, Power Point, etc.) or the aptitude to learn.? * Requires the ability to operate all office equipment.? What's in it for you * 401(k) with company matching * Medical, dental and vision benefits* * Generous paid time off program - work your way up to 5 weeks of PTO a year with the ability to carryover unused PTO * Paid volunteer time * Paid parental leave * Paid caregiver leave * Fertility benefits * Paid training * Company paid life insurance, short-term disability, and company-paid holidays * Associate resource groups, and diversity, equity, and inclusion programs available for all associates * Participation in these programs are subject to applicable wait periods and all plan and program terms and eligibility COVID-19 considerations: We follow CDC Guidelines and have a fun and safe environment for our teams. Bonus if you bring * Bachelor's degree * Previous experience in the Wine and Spirits industry * WSET certifications Compensation This compensation information is a good faith estimate and provided in accordance with Hawaii state law. Similar positions located outside of this jurisdiction may not necessarily receive the same compensation. The hourly rate generally starts at $22.75 up to $24.10. The hourly wage is an estimate based on an applicant's skills and experience. This is a non-exempt, hourly position. Republic National Distributing Company and National Distributing Company are Equal Opportunity/Affirmative Action employers. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment. RNDC is committed to providing reasonable accommodation to people with disabilities throughout the job application and interview process, to the point of undue hardship. If you require an accommodation during the application or interview process, please email applicantaccommodation@rndc-usa.com. Nearest Major Market: Hawaii

Interested in putting your talents to work reimagining the way the world experiences healthcare? Look no further, the Administrative Assistant, Early Intervention is a key member of our team, who provides administrative support to ESH Early Intervention Program, including assisting with reports, data collection and general administrative tasks. ensuring an efficient, thorough, and compassionate experience. Besides being a people person, hyper-organized, and wanting to go the extra mile, successful multi-tasking is also part of the magic for this role, as you will utilize your agility and effectiveness in connecting with our staff and the families we serve. The ideal candidate will focus on excellence, be highly collaborative, voraciously curious, innovative by nature, and passionate about transforming healthcare. Joining our team also means that you want to be part of a culture that celebrates diversity, demands inclusion, and wants you to be authentically you. JOIN US! ESSENTIAL JOB FUNCTIONS * Provides general administrative/project support for the Early Intervention (EI) Program Manager and staff. * Compiles and maintains records and forms for all participants. * Drafts and distributes correspondence for the Program Manager and professional staff. * Coordinates incoming and outgoing mail. * Coordinates and maintains the storage and destruction of records. * Inputs and maintains participants' information into the Program and Department of Health-Early Intervention Section (DOH-EIS) databases. * Compiles and prepares information for all reporting periods. * Provides information and assistance to callers and visitors. * Attends, participates in, and takes minutes for meetings. * Creates and modifies forms for program operations/events. * Maintains office and program supplies and equipment. This includes scheduling repairs, ordering supplies, and conducting an annual inventory. * Serves as Petty Cash Fund Custodian as outlined by ESH. * Prepares and submits invoices and request for payment forms. * Processes forms/documents from employees, including timesheets, mileage reimbursements and annual requirement documents. * Serves as back-up for Data Clerk. * Attend, participate and collaborate in organization as well as department meetings, training, volunteer (and practicum) programs and events * Assists with other department duties as outlined by manager * Assists in maintaining a clean, hygienic, safe and "childproof" environment. Reports any safety concerns to the Program Manager. * Must report in person to assigned office location a minimum of 3 days per week, up to 5 days per week, dependent on program needs as directed by management team. * Must report in person to assigned office location within 24 hours as directed by EIS. QUALIFICATIONS Minimum Education, Experience & Training Equivalent to: * High School diploma or GED required. * Minimum one (1) year experience in administration. * Associate's degree from an accredited college or university preferred. Knowledge & Skills: * Understanding and compatibility to interact with families, professionals, and paraprofessionals. * Understanding of, and respect for children with special needs and their families. * Positive public relations attitude and approach when interacting with those served and the general public. * Exercises confidentiality and discretion pertaining to the work environment and maintain all HIPAA requirements. * Appropriately interprets and implements policies, procedures, and regulations of ESH; training provided. * Works independently and takes initiative to complete assignments. * Operating knowledge of a computer, applications and software, standard office and Microsoft (Outlook, Word and Excel). * Typing at a minimum of 60 word per a minute. * A commitment to the values of the organization while demonstrating good judgment, decision-making, flexibility, patience and discretion when dealing with confidential and sensitive matters. * Work comfortably with individuals at all levels within the organization. * Handles multiple tasks, adheres to timelines, and processes urgent projects while maintaining an attention to detail. * Responds appropriately and immediately to emergencies as defined by ESH Emergency Procedure Guide/Safety Manual. Physical Requirements: * Stand or sit for extended periods of time, stand for up to 6-8 hours a day. * Frequent speaking and listening to clients, staff, and others in the workplace. * Utilize computer, cell phone or desk phone and scanner/printer. * Frequent proofreading and checking documents for accuracy. * Must be able to communicate effectively within the workplace, read and write using the primary language within the workplace. CONDITIONS OF EMPLOYMENT * Must obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. * Must pass health screenings, obtain vaccinations and clear TB testing based on company policies. * Must obtain and maintain clearance through the Office of Inspector General. * Must attend all required training. Time Type: Full time Compensation: $19-20 Hourly The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Easterseals Hawaii is an equal opportunity employer.

The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. Our team is searching for a highly skilled and motivated Executive Assistant to support our President. If you thrive in a fast-paced environment, are highly organized, and can maintain the highest level of confidentiality, we want to speak with you! As the Executive Assistant to the President, you will play a critical role in ensuring the smooth operation of the executive office. This position requires a proactive, detail-oriented individual who can handle multiple tasks with discretion and efficiency. Demonstrating your ability to communicate effectively and serve with respect and integrity, manage schedules and navigate deadlines that can change rapidly, and handle sensitive information with the utmost confidentiality is essential to your success. If this sounds like a position that you could thrive in, we encourage you to join our team and apply for this exciting opportunity today! KEY RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT TO THE PRESIDENT Here are some of the key responsibilities you can expect in this role: Confidentiality: Handles sensitive and confidential information with the highest level of discretion and integrity. Organization: Manages the Presidents calendar and email account(s), schedules meetings, and coordinates travel arrangements on a timely basis. Coordinates and executes tasks related to President-hosted events, ensuring all details are handed timely and appropriately. Adapts to the changing needs and priorities of the President and the organization while also being available to handle urgent tasks as they arise. Communication: Serves as the primary point of contact between the President and internal/external stakeholders. Receives incoming correspondence and reviews outgoing communication that requires the Presidents response and ensures correctness. Ensures prompt and adequate action is taken on urgent matters requiring the Presidents attention or in their absence. Ensures the presidents bio is kept updated and responds to requests for materials regarding the President and/or the Center. Hospitality: Greets visitors and guests to ascertain the nature of their visit while providing courteous accommodations. Directs inquires to the appropriate office or program in a timely and professional manner. Maintains hospitality area in a clean and orderly manner and ensures refreshments are readily available for incoming visitors. Administration: Processes travel and office expenditures including monthly credit card expenses, office supplies, and other necessary spending in compliance with the Centers financial policies and procedures. Maintains professional contact and office database lists. Prepares correspondence, reports, and presentations as needed. REQUIRED QUALIFICATIONS AND SKILLS You will need to possess the following qualifications and skills to be considered for this role: Education & Experience Eight (8) years of professional experience managing office operations and a strong work tenure of supporting executive leadership, or a combination of post-high school education and work experience demonstrating progressively increasing responsibilities which totals eight (8) years. Previous experience should include supporting an executive or c-suite position. Previous experience working with governing boards and non-profit/educational institutions is preferred. Communication Possesses strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability - To organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge Of office practices and recordkeeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines and equipment including computers and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, and equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work sharing platforms; and of meeting software such as Zoom and Skype. Physical Requirements Able to sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. SALARY AND BENEFITS The East-West Center values its employees and provides a supportive work environment for staff to excel and thrive. Here are some of the benefits you can expect when you join our team: Competitive Salary and Benefits The annual salary for this position starts at $ 69,312.32 per year with an attractive benefits package that includes health insurance, retirement savings, and paid time off. Career Growth Opportunities We believe in investing in our employees and providing opportunities for career growth and development. By joining our team, you will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY If you're interested in applying for this role, submit an electronic application by clicking the "APPLY TO THIS JOB" button below so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, worth ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside on Oahu, Hawaii. Relocation assistance is not being offered for this position.