Executive administrative assistant jobs in Hillsboro, OR - 153 jobs

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking an Administrative Assistant III to work in Hillsboro, OR. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Pay Rate: $34.28 per hour Why you should apply to be an Administrative Assistant III : Competitive pay rate. Opportunity to work with a reputable company. Standard Business Hours, Mon-Fri What's a typical day as an Administrative Assistant III ? You'll be: Maintain department documentation and coordinate constant communication with regional management. Schedule meetings, video conferences, travel itineraries, and appointments for assigned personnel. Provide support to department members, including those traveling or working remotely. Attend meetings, take accurate notes, and distribute meeting materials. Compile, prepare, and condense reports and data for routine and special requests. Draft letters, correspondence, and create or modify presentation materials. Prepare and reconcile expense reports and process related charges. Answer phone calls, greet visitors, distribute mail and emails, and maintain office appearance. Set up and manage organized filing systems for the department. Perform other administrative duties as required. This job might be an outstanding fit if you have: 2-5 years of administrative, clerical, or secretarial experience (minimum of two years required). High school diploma or equivalent (Bachelor's degree preferred; open to new grads). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with SAP Ariba is a plus. High emotional intelligence and strong customer service skills. Ability to work well with diverse personalities and communicate across all levels. Demonstrated organizational skills, initiative, and independent decision-making ability. Proactive, detail-oriented, and adaptable to changing needs. Japanese language skills are a plus. What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be an Administrative Assistant III today!

The Port of Portland is hiring an Executive Assistant. We're looking for a highly organized and proactive Executive Assistant to provide support across the Executive office. This role would also ensure the Commissions process continues running smoothly through scheduling, documentation, and records management. From the hiring manager: This Executive Assistant position sits at the center of the Port's leadership as a trusted partner to the Executive office and Board of Commissioners. This position plays a vital role in the Board of Commissioners' meeting process - coordinating agendas, materials and communications that keep governance running smoothly. It's a role for someone who values organization, professionalism and making an impact behind the scenes. * Manage the monthly Commission process: collaborate with Port staff to ensure meeting materials are prepared in a timely manner to meet tight deadlines; maintain the four-month agenda forecast; review written materials for spelling, grammar, punctuation and syntax accuracy; proofread and edit all draft meeting documents. * Compose the agenda list and put together the dry-run packet; working with the Legal Division, proofread and finalize the agenda items; compose the final Commission packet; put together the Executive Director's report and previous month's minutes. * Provide administrative support to Public Affairs staff and act as a backup for the Public Affairs Executive Assistant. * Support the Executive office as needed, which includes providing support to the Executive Director and Staff Assistant/Commission Secretary. * Act as back-up for the Assistant/Commission Secretary, including covering out of office days; manage the Executive budget; route incoming mail, phone calls and e-mails, both internal and external. * Manage the weekly Executive Team meeting agendas: communicate with staff who request time to present to the Executive Team; oversee, create and edit the agenda forecast and final agendas to ensure meetings are run efficiently and all agenda materials are received in a timely manner. * Administer the Port's travel program: communicate program processes to Port travelers and travel arrangers; act as a liaison between corporate travel management and Port travelers and travel arrangers. * Develop educational materials and conduct group and individual training to assist travelers in understanding and navigating the travel program; lead implementation of any new processes or procedures. * Negotiate a corporate travel management contract by leveraging detailed data on company travel to secure cost savings and exceptional customer service for Port travelers. * Participate in Port initiatives on behalf of the Executive department; such as, safety committee, diversity committee and/or scholarship council. Demonstrated Skills & Abilities * Senior - Communication skills, both written and verbal, including excellent spelling, grammar, punctuation and syntax accuracy. * Senior - Attention to detail. * Senior - Time management and organization. * Senior - Skills in Microsoft Office and SharePoint. * Intermediate - Port Division operations and reporting structures. Minimum Qualifications: * Associate's degree in business practices, management, specialized support or related field. * Five (5)+ years of progressively responsible experience in managing administrative activities for a multifunctional executive work group or the equivalent combination of education and/or relevant experience. Supplemental and Selection Information: Schedule: We offer a flexible hybrid schedule to support both work-life balance and team collaboration. In-office days are determined by the organization. Remote and/or flexible work may be available on specific days of the week depending on the job and business need. We believe in fostering strong connections while also providing the balance you need to thrive both professionally and personally! Selection Process: (tentative schedule): 1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of February 2, 2026. 2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials. 3. Our goal is to schedule virtual first round of interviews with candidates who successfully passed the SME evaluation by February 9, & 13, 2026. Panel Interviews will be held February 17, & 18, 2026.

Executive Assistant - Public Sector Organization About the Opportunity Our client, a respected public-sector organization serving the Vancouver community, is seeking a skilled Executive Assistant to provide high-level administrative and project support to the Executive Director's office. About the Role In this role, you'll partner with the current Executive Assistant to ensure smooth operations, manage complex scheduling, coordinate board activities, and assist with special projects and reports. This position requires strong communication skills, excellent organization, and the ability to manage multiple priorities with professionalism and discretion. Key Responsibilities: Executive Assistant Provide direct administrative support to the Executive Director and leadership team. Manage the Executive Director's calendar and coordinate meetings and events. Prepare agendas, take notes, and produce minutes for monthly board meetings. Assemble and distribute board packets and related materials. Assist with report preparation, data tracking, and light analysis for board and leadership review. Monitor project timelines, milestones, and deliverables across multiple initiatives. Maintain clear communication, documentation, and tracking systems to support efficient workflows. Qualifications: Executive Assistant Excellent communication, writing, and organizational skills. Ability to take initiative, manage competing priorities, and make sound decisions independently. Familiarity with data collection and analysis methods is a plus. Professional, friendly demeanor with the ability to interact effectively with senior leaders and board members. Compensation: $62,000 - $80,000 DOE #INJAN2026

Job Title: Sr. Administrative Assistant Company Background: Community Action is a non-profit organization that provides critical services to low-income families in the areas of housing, homeless services, economic empowerment, family development, and early childhood care and education. Community Action leads the way to eliminate conditions of poverty and create opportunities for people in the Washington County area. Be the change you want! Special Note on Central Background Registry Requirement: In order to be offered any position within our Head Start program, you must be currently enrolled in Oregon's Central Background Registry. If you are not currently enrolled, you may still be considered for this position, but no offer of employment may be extended to you until this requirement has been completed. For information on how to enroll in Oregon's Central Background Registry, please visit ************************* or call the Office of Child Care at **************. Job Position Description: Are you a compassionate and resourceful individual dedicated to helping families thrive? We're seeking a Sr. Administrative Assistant to keep Head Start moving forward-supporting meetings, data, and community connections quietly, efficiently, and expertly. Behind every great program is someone making it click. Abbreviated Duties List: Provide daily administrative support to the Director of Head Start. Provide project management support to various program and department projects to support the Director of Head Start as needed. Arrange internal department meetings and external community collaboration meetings and support meetings as needed, including scheduling, agenda distribution, taking minutes, distributing minutes, and following up on assigned action items. Support the Director of Head Start with formal presentations to staff, families, Board of Directors, and community partners as needed. As assigned, responsible for ensuring that orders, inventory and distribution of office supplies are completed and maintained. Maintain office equipment as needed. Maintain department tracking, filing, and information systems and ensure essential information is current and available to the Director of Head Start and program managers if assigned. May maintain department planning calendars. Abbreviated Requirements: High School diploma or equivalent and a minimum of three years of program operations or administrative support experience in support of upper management personnel in a non-profit or non-manufacturing environment or an equivalent combination of education and experience. Experience in working both collaboratively as part of a team and independently with little supervision. Experience coordinating with other professionals and social service agencies. Advanced level of proficiency in technology tools such as Microsoft Office applications, databases, spreadsheets (including formulas and tables), charting, etc. Must be able to successfully pass applicable background and Oregon Central Background Registry checks prior to new hire processing and beginning actual employment. Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire What Will Make You Stand Out: Bilingual English/Spanish, both written and verbal. Knowledge of Washington County social services and resources. Top Benefits or Perks: Comprehensive insurance benefits, including free dental and 90% of your medical premiums covered by the employer for single coverage plans Bilingual Pay Program 403(b) Retirement Plan with 3% employer match Generous time off benefits with paid vacation, paid sick days, and 13 holidays! How to Apply: Apply online directly at *************************************** The full job description and additional job details can be found there. Physical applications are also accepted at any of our Multi-Service Center locations. Job Posted by ApplicantPro

Job DescriptionDescription: At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements: You'll Get a Chance To Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. Coordinate travel arrangements. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls and communicate messages and information to the executive. Prioritize emails and respond when necessary. Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. Prepare, reconcile, and submit expense reports. Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. Provide administrative support to top tier family office clients. What You Bring to the Team Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. Comfortable with ambiguity and able to learn independently and build relationships across the organization. Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. Strong written and verbal communication skills, including editing and proofreading with precision. High emotional intelligence and professionalism when handling sensitive information and confidential matters. Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite

At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements You'll Get a Chance To * Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. * Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. * Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. * Coordinate travel arrangements. * Draft, review, and send communications on behalf of company executives. * Answer and respond to phone calls and communicate messages and information to the executive. * Prioritize emails and respond when necessary. * Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. * Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. * Prepare, reconcile, and submit expense reports. * Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. * Provide administrative support to top tier family office clients. What You Bring to the Team * Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. * Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. * Comfortable with ambiguity and able to learn independently and build relationships across the organization. * Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. * A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. * Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. * Strong written and verbal communication skills, including editing and proofreading with precision. * High emotional intelligence and professionalism when handling sensitive information and confidential matters. * Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. * A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: * Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care * Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing * Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave * You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite

Job Description If you enjoy meeting challenges, solving problems, and managing multiple responsibilities, this Executive Assistant position with MacKay Sposito's Administrative Operations team could be a great fit for you! Reporting to the President/CEO, the Executive Assistant will handle complex calendar management, coordinate travel and expenses, and skillfully manage multiple tasks while fostering meaningful relationships. The role requires keen attention to detail, coordinating internal and external meetings, proactive problem-solving, and the ability to thrive in a fast-paced setting. We are looking for a friendly, proactive, relationship-focused team member who brings a continuous improvement mindset and is motivated to excel. MacKay Sposito operates across the energy and utilities, water and natural resources, transportation and public infrastructure, land development, and environmental services sectors, supporting complex infrastructure and community-driven projects. We continue to expand our footprint while deepening our capabilities to serve a broader range of clients. We offer a comfortable and collaborative work environment. We're serious about our work - but we're serious about fun, too. If you're ready to make an impact and grow your career with a collaborative and mission-driven firm, let's talk. What you will do in this role: Provide dedicated, high-level administrative and strategic support to the President/CEO, serving as a trusted partner to manage priorities, proactively anticipate needs, and ensure the efficient use of executive time. Oversee complex calendar management, scheduling, and comprehensive travel and conference planning, resolving conflicts and ensuring seamless execution across internal and external engagements. Handle highly confidential and sensitive information with absolute discretion, sound judgment, and professionalism. Plan, coordinate, and manage logistics, agendas, materials, and follow-ups for CEO meetings, board interactions, client engagements, and key internal events. Prepare, submit, and reconcile expense reports and related documentation in compliance with company policies and timelines. Act as a liaison between the CEO and internal teams, board members, and external stakeholders to facilitate clear communication and effective collaboration. Anticipate organizational and executive needs, streamline administrative processes, and drive continuous improvement to support CEO effectiveness and organizational goals. Support internal communications and contribute to a professional, positive, and high-performing workplace culture. What you will bring to us: An associate's degree is preferred but not required. A minimum of two years of experience in a similar role, supporting executive leadership across a broad range of responsibilities, preferably within the civil engineering or A/E/C industry. High proficiency in organizational and time-management skills with the ability to prioritize tasks and meet deadlines. Proven track record of managing internal meetings, scheduling, and travel arrangements. Excellent verbal and written communication skills. Ability to maintain confidentiality and demonstrate sensitivity in handling critical tasks and relationships. Proficiency in both Google Office Suite (Docs, Sheets, Meet, etc.) and Microsoft Office Suite (Word, Excel, PowerPoint) Experience with AI productivity tools Must be proactive, self-motivated, able to multitask, and work both independently and in a team environment. Skilled in communicating effectively and professionally with clients, consultants, and the broader community. Why join the MacKay Sposito team? A people-first culture - We are dedicated to our employees and their families. We want to do what's best for them, and their well-being helps drive our business decisions. An excellent reputation - Through our 50-year history, MacKay Sposito has built and maintained an outstanding reputation in our community, and with our clients and business partners. You'll be joining a team with a strong foundation and reputation that you can be proud to be part of. A focus on community - MacKay Sposito and our employees believe in giving back to the communities we serve. As a firm, we support several local organizations focused on community pillars related to veterans and youth. Our team members serve in volunteer positions as commissioners, committee and board members, youth coaches, and participate across a broad range of initiatives. Our Values At MacKay Sposito, we're serious about our work, but we don't take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other's company. In addition to having first-rate technical skills, we search out people who are friendly, honest, and dedicated to their work. We know work isn't only about who you work for, it is also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate to make great things possible. We believe firmly in the principle of constructive candor - always telling the client everything they need to know to make fully informed decisions. By creating a positive, committed, and supportive environment, we're able to challenge our people to be the best that they can be, and to celebrate every success. About MacKay Sposito With a diversified portfolio of business segments including civil engineering, landscape architecture, land surveying, construction management, environmental services, and entitlement and planning services, coupled with our strategic mix of public and private clients, we feel well-positioned for stability and growth. MacKay Sposito is all about building lasting relationships and strong communities, whether connecting public and private sectors, helping our clients put together a complex mixed-use masterplan development, getting power to a remote rural outpost, or improving a city's facilities. At our core, we're committed to honesty, dedication and relationships. These pillars make up the foundation of how we treat our people, and ultimately our clients, Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations. The wage range for this position is $31.50 - $37.50 per hour. Full-time employees receive a well-rounded benefit package including access to our company-sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage. Employees are eligible to participate in our company's 401(k) plan with up to a 4% match. Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays and can participate in employee ownership offerings. MacKay Sposito pays for expenses associated with licensure and annual bonuses. Employment requires passing a pre-employment background check and drug screen. As a federal Contractor, we participate in E-Verify and are proud to be an Equal Employment Opportunity employer Open until filled. Powered by JazzHR 8umY4MRhiE

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

DC is seeking a highly trusted, senior-level Executive Assistant to serve as the right-hand operator to the CEO of a growing construction, real estate, and development company. This is not a traditional administrative role. This position exists to create leverage for the CEO by owning time, priorities, communication flow, and execution rhythm, while also serving as a culture carrier and operational partner across the leadership team, with absolute discretion and professionalism. This role is ideal for someone who thrives in a fast-moving environment, enjoys solving problems before they become problems, and has the judgment and confidence to protect leadership time, drive follow-through, and keep critical workstreams moving. This is an onsite role based out of our HQ in Damascus, Oregon, and requires consistent in-office presence. This role may be eligible for a limited hybrid schedule based on performance and business needs. Duties/Responsibilities: Own and manage the CEO's calendar, including scheduling meetings, appointments, deadlines, and time blocks with precision Act as a gatekeeper for the CEO's time by prioritizing requests, managing interruptions, and protecting focus time Monitor, organize, and manage the CEO's email inbox and inbound communication flow, ensuring timely follow-up and resolution Draft, review, and respond to emails on behalf of the CEO when appropriate Flag urgent, time-sensitive, or sensitive communications and escalate only what truly requires CEO attention Serve as a liaison between the CEO and internal teams, clients, and external partners Attend meetings with the CEO as needed, take detailed notes, and track follow-up action items through completion Prepare agendas, briefing materials, reports, presentations, and pre-reads as needed Maintain decision logs, priority trackers, and task lists to ensure execution stays aligned and nothing falls through the cracks Track tasks, deadlines, deliverables, and commitments across CEO-led initiatives and leadership priorities Maintain organized digital and physical files with high confidentiality and consistency Coordinate with internal departments to support CEO-led initiatives, leadership projects, and special assignments Assist with day-to-day office coordination and operational needs related to the CEO Coordinate business travel logistics including itineraries, accommodations, and on-the-ground scheduling Prepare travel briefings and ensure smooth execution before and during travel Handle highly sensitive information with professionalism, maturity, and discretion Support ad-hoc requests and special initiatives, adjusting quickly as business priorities shift Anticipate needs and proactively solve problems before they impact schedules, deliverables, or key priorities Required Skills/Abilities: Exceptional organizational and time-management skills with the ability to manage multiple priorities independently Strong written and verbal communication skills with a high level of professionalism High level of discretion, trustworthiness, and judgment when handling sensitive information Strong attention to detail and accuracy in scheduling, documentation, and follow-up Proactive, solution-oriented mindset with the ability to anticipate needs and take initiative Calm under pressure with excellent follow-through and responsiveness Strong interpersonal skills and ability to work effectively with a wide range of internal and external stakeholders Proficiency in Microsoft Office and/or Google Workspace Education and Experience: Proven experience as an Executive Assistant, Personal Assistant, or similar one-on-one executive support role required 5-10+ years supporting a CEO or senior executive required Experience supporting in-office or hybrid teams and maintaining operational rhythm across leadership preferred Physical Requirements: Prolonged periods of sitting and performing computer-based work Ability to remain in a stationary position (sitting or standing) for extended periods of time Ability to move throughout the office and work environment as needed, including using stairs Ability to lift and carry office materials and equipment up to 25 lbs Ability to operate standard office equipment (computer, phone, printer, etc.) Ability to drive as needed for business-related errands, meetings, and occasional travel support Ability to communicate clearly in person, over the phone, and via video meetings Benefits: Medical, Dental, and Vision coverage with low premiums for you and eligible dependents SIMPLE IRA plan with company match up to 3% Health FSA and Dependent Care FSA Paid Holidays Paid Time Off About Us: DC Structures and DC Builders are a nationwide contracting team specializing in the sale, design, and construction of one-of-a-kind wood structures. For over fifteen years, DC has delivered exceptional craftsmanship and a high level of customer service to clients across the country. This is a great place to grow your career alongside hard-working, collaborative professionals who take pride in their work and enjoy what they do. Learn more about our work: ************************ ********************** DC is an equal opportunity employer and is committed to creating an inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, or any other protected status under applicable law. Employment is contingent upon the ability to legally work in the United States. Employment offers may be contingent upon successful completion of a background check and drug screening, in accordance with applicable law.

JobID: 210698090 JobSchedule: Full time JobShift: : Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least five years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills * College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

Start 2026 with Pioneer Trust Bank! We are looking for a professional, personable and self-motivated individual for a full-time Trust Administrative Assistant position! Pioneer Trust Bank employees are known for exceptional customer service. Your main role will be assisting fellow Trust Department employees in delivering accurate and timely information and assistance to trust customers and beneficiaries. In all such dealings, you are expected to be professional, helpful, and prompt. Pioneer Trust Bank regards all customer, client and employee records as strictly confidential and obtain, use, or share such information only as authorized and absolutely necessary. Come add value to a high-performing team and assist us in providing exceptional care to our wonderful community in a fun work environment where you will be appreciated, supported, empowered, and cared for. Given our clientele and business model, we are dependent on our staff working in-office. This is not a remote position. Hours: Mon-Fri 8:00am - 5:00pm; Occasional overtime What You'll Do Assist Trust officer with the creation of new accounts, management of ongoing trust accounts, preparation of documents for closing accounts, and any other tasks assigned by the Trust Officer. General Trust Administration Department Duties Create electronic and paper files for opening and review closing accounts. Monitor and review account assets and transactions. Prepare various court documents, forms, schedules, correspondences, and committee meeting minutes Special projects as assigned. Operate all trust and banking computer software. Why You'll be Successful High School GED or equivalent Ability to complete multiple and varying client request in a timely fashion. Ability to communicate effectively in-person, via phone, and email. Microsoft Office/Computer Knowledge required, specific emphasis on Word and Excel Why You'll Love Pioneer Trust Bank We are committed to work life balance and are proud to offer a competitive salary and benefits package that includes: Medical (85% of employee coverage paid by company) Dental (85% of employee coverage paid by company) Vision Insurance (85% of employee coverage paid by company) 401(k) Life and Long-Term Disability Insurance (100% company paid) Generous Profit Sharing Health & Dependent Care Reimbursement Accounts Employee Assistance & Wellness Program (100% company paid) Vacation & Sick Leave Up to 11 Paid Holidays Tuition Reimbursement Banking Privileges Ongoing professional development Pioneer Trust Bank, N.A. is an EEO employer and is dedicated to an organizational culture of inclusivity. For more information about us, please visit *************************

Job DescriptionDescription: Ascentec Engineering is seeking a highly motivated Administrative Intern to join us at our Tualatin, Oregon facility. We are seeking someone who is currently enrolled in college or is a recent college graduate, eager to gain real-world experience in office administration, events, and executive support. This internship offers hands-on experience in a fast-paced environment while contributing meaningfully to our front office, leadership team, and company-wide operations. This part-time position (Monday through Friday, 10 a.m. to 2 p.m.) is on-site (not remote/not hybrid) at our Tualatin, Oregon headquarters and is not eligible for Visa sponsorship or transfer of Visa sponsorship. Requirements: Core Responsibilities : Support a wide range of administrative, HR, and operational activities that contribute to efficient office management and employee engagement. Company Event Support: Assist with planning and coordinating company events, including parties, sales meetings, and strategic retreats. Support event logistics and day-of execution to help create memorable, engaging experiences. Visitor & Front Desk Engagement: Greet and assist visitors, job candidates, and vendors, ensuring a warm and professional first impression. Manage incoming calls and mail with courtesy and efficiency. Employee Recognition Program: Track, organize, and distribute recognition program items. Maintain inventory and logs to ensure everything stays up to date. Office & Administrative Support: Maintain office supply inventory and ensure common areas stay organized. Assist the President and leadership team with administrative tasks and small projects. Travel Coordination: Support travel arrangements for employees and candidates. Communications Support: Help prepare and send company mailings such as holiday cards, thank-you notes, and employee anniversary recognitions. Scheduling Assistance: Assist with scheduling meetings and interviews, ensuring smooth coordination across calendars and conference rooms. New Hire & HR Support: Prepare training materials and orientation packets for new employees. Support HR and executive leadership with special short-term projects and occasional errands. General Expectations: Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, and Acts Like an Owner. Maintains regular, predictable attendance. Performs other duties as assigned. Minimum Requirements: Education/Certifications: Currently enrolled in, or a recent graduate of, an associate or bachelor's degree program. Skills and Competencies: Friendly, professional, and comfortable interacting with visitors and employees. Organized and detail-oriented with strong follow-through. Willing to learn and take initiative. Able to manage multiple tasks and maintain confidentiality. Excellent customer service and written and verbal communication skills. Ability to work independently and as part of a team. Valid driver's license and access to reliable transportation. Proficient in Microsoft Office. Working Environment & Physical/Mental Demands: Office environment with regular interaction across departments. This role is primarily office-based working on a computer and interacting with employees, with occasional responsibilities that include running errands externally and supporting company events. May occasionally walk through production areas. Prolonged sitting and computer use. Ability to navigate stairs and move through office and production areas. Must be able to lift up to 25 pounds. Fast-paced environment with frequent interruptions. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be provided to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position. Compensation: $18 to $20 per hour DOE Applicant must be able to pass a drug screen and criminal background check prior to employment. ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Requirements Core Responsibilities : Support a wide range of administrative, HR, and operational activities that contribute to efficient office management and employee engagement. Company Event Support: Assist with planning and coordinating company events, including parties, sales meetings, and strategic retreats. Support event logistics and day-of execution to help create memorable, engaging experiences. Visitor & Front Desk Engagement: Greet and assist visitors, job candidates, and vendors, ensuring a warm and professional first impression. Manage incoming calls and mail with courtesy and efficiency. Employee Recognition Program: Track, organize, and distribute recognition program items. Maintain inventory and logs to ensure everything stays up to date. Office & Administrative Support: Maintain office supply inventory and ensure common areas stay organized. Assist the President and leadership team with administrative tasks and small projects. Travel Coordination: Support travel arrangements for employees and candidates. Communications Support: Help prepare and send company mailings such as holiday cards, thank-you notes, and employee anniversary recognitions. Scheduling Assistance: Assist with scheduling meetings and interviews, ensuring smooth coordination across calendars and conference rooms. New Hire & HR Support: Prepare training materials and orientation packets for new employees. Support HR and executive leadership with special short-term projects and occasional errands. General Expectations: Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, and Acts Like an Owner. Maintains regular, predictable attendance. Performs other duties as assigned. Minimum Requirements: Education/Certifications: Currently enrolled in, or a recent graduate of, an associate or bachelor's degree program. Skills and Competencies: Friendly, professional, and comfortable interacting with visitors and employees. Organized and detail-oriented with strong follow-through. Willing to learn and take initiative. Able to manage multiple tasks and maintain confidentiality. Excellent customer service and written and verbal communication skills. Ability to work independently and as part of a team. Valid driver's license and access to reliable transportation. Proficient in Microsoft Office. Working Environment & Physical/Mental Demands: Office environment with regular interaction across departments. This role is primarily office-based working on a computer and interacting with employees, with occasional responsibilities that include running errands externally and supporting company events. May occasionally walk through production areas. Prolonged sitting and computer use. Ability to navigate stairs and move through office and production areas. Must be able to lift up to 25 pounds. Fast-paced environment with frequent interruptions. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be provided to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position. Compensation: $18 to $20 per hour DOE Applicant must be able to pass a drug screen and criminal background check prior to employment. ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Salary Description $18 to $20 per hour DOE

We are seeking a motivated and detail-oriented Portfolio Administrative Assistant to join our team. The Portfolio Administrative Assistant plays a key role in supporting the overall success of our property portfolio. This position assists Portfolio Managers with a wide range of day-to-day tasks and responsibilities, helping ensure smooth operations, effective communication, and high-quality service across our communities. Full-time: 40 hours per week Monday through Friday. Compensation: $28.00 - $30.00 per hour, depending on experience Responsibilities and Duties: Provide general support to Portfolio Managers on tasks, projects, planning, and meetings Issue and review notices Research and resolve accounting questions Review major maintenance requests for completeness and follow up with Community Managers as needed Approve turnover replacements Ensure lien waivers are completed Prepare contracts for capital improvements over $10,000 Assist in approving onsite payroll and escalate issues to Portfolio Managers when necessary Communicate with Community Managers, residents, and vendors Investigate tenant complaints Prepare job orders and submit to Recruiting Review incoming mail and prepare responses as directed Attend weekly update meetings with each Portfolio Manager (10-15 meetings per week) Required Skills and Qualifications: Highly organized with strong attention to detail Excellent analytical, interpersonal, and communication skills (verbal, written, and listening) Ability to multitask and thrive in a fast-paced environment Proficiency with computers, Microsoft Office, and Outlook Ability to work effectively with individuals from diverse backgrounds and education levels Minimum of two years of property management experience Why Join Princeton Property Management? Competitive compensation and benefits Supportive and collaborative team culture Opportunities for professional growth and advancement Make a meaningful impact in a respected property management company

Our client, a mission-driven organization serving the Vancouver community, is seeking an experienced Executive Assistant to provide high-level, confidential support to executive leadership and a governing board. This role is ideal for a polished administrative professional who excels in executive coordination and board support. Key Responsibilities Provide direct administrative support to the Executive Director and Board, including calendar management, scheduling, and meeting coordination Manage all aspects of board and committee meetings: agendas, packets, minutes, communications, and logistics Draft, edit, and distribute executive correspondence, reports, and public-facing documents Serve as a liaison between executives, board members, internal teams, and external partners Maintain official records, contracts, and documentation in compliance with public records and retention requirements Coordinate travel, training, and meeting attendance in partnership with HR and Finance Prepare reports, data summaries, and analysis for leadership and board review Support procurement, contracting, insurance coordination, and special projects as assigned Qualifications Bachelor's degree or equivalent experience 3+ years of executive or senior administrative experience (board support preferred) Advanced proficiency in MS Office, Google Workspace, and meeting management tools Excellent writing, organizational, and communication skills Proven ability to manage sensitive information with discretion and professionalism 75,000 - 90,000 Please email your resume for immediate consideration. Tia McKeen, Senior Managing Director - Staffing Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities. #INJAN2026

Job Title: Sr. Administrative Assistant Company Background: Community Action is a non-profit organization that provides critical services to low-income families in the areas of housing, homeless services, economic empowerment, family development, and early childhood care and education. Community Action leads the way to eliminate conditions of poverty and create opportunities for people in the Washington County area. Be the change you want! Special Note on Central Background Registry Requirement: In order to be offered any position within our Head Start program, you must be currently enrolled in Oregon's Central Background Registry. If you are not currently enrolled, you may still be considered for this position, but no offer of employment may be extended to you until this requirement has been completed. For information on how to enroll in Oregon's Central Background Registry, please visit ************************* or call the Office of Child Care at **************. Job Position Description: Are you a compassionate and resourceful individual dedicated to helping families thrive? We're seeking a Sr. Administrative Assistant to keep Head Start moving forward-supporting meetings, data, and community connections quietly, efficiently, and expertly. Behind every great program is someone making it click. Abbreviated Duties List: Provide daily administrative support to the Director of Head Start. Provide project management support to various program and department projects to support the Director of Head Start as needed. Arrange internal department meetings and external community collaboration meetings and support meetings as needed, including scheduling, agenda distribution, taking minutes, distributing minutes, and following up on assigned action items. Support the Director of Head Start with formal presentations to staff, families, Board of Directors, and community partners as needed. As assigned, responsible for ensuring that orders, inventory and distribution of office supplies are completed and maintained. Maintain office equipment as needed. Maintain department tracking, filing, and information systems and ensure essential information is current and available to the Director of Head Start and program managers if assigned. May maintain department planning calendars. Abbreviated Requirements: High School diploma or equivalent and a minimum of three years of program operations or administrative support experience in support of upper management personnel in a non-profit or non-manufacturing environment or an equivalent combination of education and experience. Experience in working both collaboratively as part of a team and independently with little supervision. Experience coordinating with other professionals and social service agencies. Advanced level of proficiency in technology tools such as Microsoft Office applications, databases, spreadsheets (including formulas and tables), charting, etc. Must be able to successfully pass applicable background and Oregon Central Background Registry checks prior to new hire processing and beginning actual employment. Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire What Will Make You Stand Out: Bilingual English/Spanish, both written and verbal. Knowledge of Washington County social services and resources. Top Benefits or Perks: Comprehensive insurance benefits, including free dental and 90% of your medical premiums covered by the employer for single coverage plans Bilingual Pay Program 403(b) Retirement Plan with 3% employer match Generous time off benefits with paid vacation, paid sick days, and 13 holidays! How to Apply: Apply online directly at *************************************** The full job description and additional job details can be found there. Physical applications are also accepted at any of our Multi-Service Center locations.

Full-time Description At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements You'll Get a Chance To Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. Coordinate travel arrangements. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls and communicate messages and information to the executive. Prioritize emails and respond when necessary. Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. Prepare, reconcile, and submit expense reports. Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. Provide administrative support to top tier family office clients. What You Bring to the Team Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. Comfortable with ambiguity and able to learn independently and build relationships across the organization. Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. Strong written and verbal communication skills, including editing and proofreading with precision. High emotional intelligence and professionalism when handling sensitive information and confidential matters. Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite Salary Description $70,000-$110,000