Executive administrative assistant jobs in Howell, NJ

A high-profile executive in the financial services & public relations industry is seeking an experienced Executive Personal Assistant. This position is fully on site at the executive's home office on the Upper East Side of Manhattan. Who You Are You have 5+ years of experience providing executive-level administrative support in fast-paced environments Highly organized with exceptional attention to detail and accuracy Confident managing complex schedules and logistics Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices Professional, discreet, and trusted to handle sensitive information What You'll Do Coordinate calendars and arrange meetings, appointments, and travel Ensure smooth day-to-day operations by managing household and professional logistics Provide technical support, particularly for Apple products Keep systems organized for easy access and clarity Monitor and manage incoming items and services, ensuring timely follow-up and accurate records Draft polished emails and business communications Research options for projects or purchases and present clear recommendations Capture notes and action items quickly and accurately, both digitally and by hand Provide consistent updates throughout the day to maintain alignment and accountability What Success Looks Like Scheduling is seamless and personal logistics are handled with care and confidentiality Systems are organized, making information easy to locate and tasks simple to track Needs are anticipated and issues are resolved before they escalate Salary Range: $100,000 - 125,000 annually, based on experience Location: New York, NY (Upper East Side) - On site Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

THE CLIENT Our client is a globally recognized alternative investment firm with over 40 years of industry leadership. Headquartered in New York and with offices worldwide, the firm is known for its outstanding reputation and high-performance culture. You'll be surrounded by driven and high performing colleagues in an environment that values its people and invests in their growth. With comprehensive benefits and a strong focus on professional development, this is a place where careers thrive. THE ROLE The Human Capital Coordinator provides critical administrative and operational support to the Human Capital Business Partner team. This role is ideal for a proactive, emotionally intelligent professional who thrives in a fast-paced, high-touch environment. You'll be a key player in supporting recruiting efforts, programming logistics, and internal initiatives, while also contributing to broader HC projects. This is a hands-on role requiring a “roll-up-your-sleeves” mindset and a genuine interest in learning the business of Human Capital within financial services. Key Responsibilities: Provide administrative support to the Human Capital Business Partner Manage day-to-day operations and logistics for the HC team Assist with recruiting coordination, programming, and internal initiatives Engage with internal and external stakeholders with discretion and professionalism Support event planning and cross-functional projects Contribute to process improvements and team efficiency THE CANDIDATE The ideal candidate is a high-integrity, detail-oriented professional who brings a collaborative spirit and a strong sense of ownership. You'll succeed in this role if you're a natural problem solver, a strong communicator, and someone who thrives in a structured, high-performance environment. Qualifications: 8+ years of administrative/assistant experience; Human Capital or Financial Services preferred Strong multitasking and prioritization skills High level of discretion and emotional intelligence Proficiency in Microsoft Office Suite; Experience in PowerPoint is Ideal Excellent verbal and written communication skills Entrepreneurial mindset and proactive approach Effective team player with flexibility and follow-through Event planning or operational experience is a plus A “doer” who thrives in high-pressure environments and requires minimal oversight THE COMP/BENEFITS Salary $140k Base plus OT and Bonus Hybrid - 4 days in office (core hours: 9:00 AM - 6:00 PM) Paid OT built into core hours and a generous discretionary bonus Great benefits including 100% healthcare coverage (medical, dental, vision), 401(k) plan, free breakfast, lunch, snacks daily, an on-site fitness center, and 15 vacation days + 7 sick days + public holidays (including Columbus Day and day after Thanksgiving) Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits

Investment Banking/Financial Services/Professional Services New York, NY Base $90,000-115,000 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Senior Administrative role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The Administrative Assistant will support up to five Managing Directors. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program 2 to 4 years of experience as an Administrative Assistant at an investment bank, private equity / law firm or professional services firm. Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: Manage complex calendars and coordinate all logistics for internal and external meetings Arrange detailed domestic and international travel and prepare comprehensive itineraries Track high volumes of business expenses; prepare and process expense reports Assist with planning and hosting meetings, events, and team activities Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities Provide back-up coverage for other Executive Assistants as needed Offer personal support (travel, reservations, mailings, etc.) when required Qualifications: Bachelor's degree preferred Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint Comfortable operating in a fast-paced, real-time environment with shifting priorities Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly Excellent written and verbal communication skills; able to build strong working relationships across all levels High degree of discretion in handling confidential information Location: New York, NY (Hybrid - 3 days in office) Compensation: Expected annual base salary: up to $115K + paid overtime + discretionary bonus

Title: Executive Assistant Type: Direct Hire Compensation: $90,000-$95,000 base Schedule: Hybrid, 2-3 days onsite per week We are seeking a highly organized and detail-oriented Executive Assistant / Project Coordinator to support two senior-level consultants within a global leadership advisory firm. This individual will serve as the central point of coordination for client engagements, helping to ensure seamless execution across multiple projects in a fast-paced, professional environment. Responsibilities Manage calendars, coordinate meetings, interviews, and travel logistics. Oversee project timelines, ensuring all deliverables and milestones are met. Prepare, edit, and format client-facing materials, including reports and presentations. Serve as the liaison between clients, consultants, and internal team members. Handle billing, expense reports, and related administrative processes. Maintain accurate data and documentation within internal systems. Support consultants with business development efforts, proposals, and client correspondence. Qualifications Minimum of three years of experience in project coordination, executive support, or a client-service administrative role. Bachelor's degree Strong communication and interpersonal skills with the ability to interact effectively at all levels. Exceptional organizational skills and a proven ability to manage multiple priorities. High attention to detail and accuracy in all deliverables. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries, personal and professional Coordinate key meetings and projects and collaborate with the team and act as a conduit Handle special projects both professional and personal; experience with creative projects a PLUS Arrange special events, dinners Expense reporting, personal and professional Handle customer mailings lists Personal work; take as much off her plate as possible so she can focus on the growing business, Special ad hoc projects, personal and professional Salary Plus Discretionary Bonus, 100% Coverage of Health Benefits About You: At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

Senior Administrative Assistant - Project & Operations Support (Full-Time, Direct-Hire) Salary: $70,000-$84,000 Schedule: Monday-Friday | Full-Time | Hybrid Schedule (TBD) A faith- and community-based nonprofit organization in the Bronx is seeking a Senior Administrative Assistant - Project & Operations Support to support executive leadership and strengthen program operations across the organization. This role is ideal for an experienced administrative professional who excels in project management workflows, executive support, and high-level communication. Candidates who thrive in fast-paced environments, bring structure and clarity to complex initiatives, and are comfortable managing up to senior leadership will be especially successful here. About the Role Reporting to senior leadership, this position provides a blend of high-level administrative support, project coordination, operational oversight, and programmatic assistance. The ideal candidate is proactive, organized, and skilled at anticipating needs, streamlining processes, and keeping leadership aligned with priorities. Key Responsibilities Executive Administrative Support Manage calendars, scheduling, communications, and meeting preparation for senior leadership. Keep leadership aligned with deadlines, deliverables, and strategic priorities (“managing up”). Prepare and edit high-level correspondence, reports, and PowerPoint presentations. Maintain organized physical and electronic filing systems. Project Coordination & Workflow Management Assist with project planning, milestone tracking, and documentation of progress. Prepare agendas, facilitate meetings, take minutes, and ensure follow-through on action items. Coordinate cross-departmental communication for initiatives, audits, deliverables, and grant-related tasks. Implement or support project management tools and systems to streamline workflows. Operational Support Oversee office operations including supplies, vendor coordination, facilities requests, and event logistics. Support staff onboarding by scheduling trainings, preparing materials, and coordinating system access. Assist with expense tracking, invoice processing, and monitoring program expenditures. Programmatic Support Serve as a liaison between senior leadership and program teams to maintain communication and workflow. Collect, verify, and organize program data and reports for internal or funder purposes. Support documentation standards, compliance requirements, and audit readiness. Qualifications Required: Bachelor's degree preferred. 5+ years of administrative and/or operations experience supporting senior leadership. Strong project management skills, including timeline management and cross-functional coordination. Experience creating professional-level reports and presentations. Exceptional communication, organization, and time-management skills. Proficiency with Microsoft Office, Google Workspace, and project management software. Ability to handle confidential information with discretion. Preferred: Experience in nonprofit, community-based, or justice-related program settings. Familiarity with grants administration, budgeting, or invoicing. Ability to recommend workflow improvements and solve operational challenges.

Operations Manager & Executive Assistant Contract, 6 months Onsite- NYC Hours: 35 hours per week, Must Haves: Bachelor's Degree 3-5 years of experience Must have strong proficiency with MS Office and Google Workspace (Drive, Sheets, Docs, Forms, Slides, Calendar, etc.) Ability to prioritize and manage multiple tasks under short and changing deadlines required. Preferred Skills: Experience in higher education Familiarity with Columbia BASIC FUNCTIONS: The Operations Manager is the main representative for the Dean's Office to all stakeholders, internal and external. The Operations Manager oversees the operational activities of the office to ensure effective collaboration and management of all systems, processes and procedures, and is the Executive Assistant, providing primary administrative support, to the Vice Dean. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: (100% of total job) Coordinator: (50%) The Operations Manager helps to ensure the effective management of the Dean's office-managing independently the operations of the office, the communication function of the Dean's Office, and represents the Dean's Office to the school and external stakeholders as necessary. The Operations Manager is expected to act on behalf of the Dean, Vice Dean, and other members of the Dean's senior team with a degree of autonomy and independence. Handles critical correspondence with faculty, alumni, and other constituents on behalf of the Dean and Vice Dean of GS including writing and editing correspondence for the executive team. The incumbent is expected to be able to manage important relationships with a degree of autonomy and independence. This person is responsible for creating and maintaining processes, procedures, and systems for the Dean's Office. The Operations Manager will work on other operations tasks and activities as directed. Executive Assistant: (50%) Provides primary administrative support to the Vice Dean. Will assist in scheduling for the Vice Dean's team and on behalf of the Vice Dean with external colleagues. Daily management of budgets for the Vice Dean, including processing of expense reports, invoices and purchase requisitions for approval while ensuring that University policies and procedures are being adhered to by the Dean's Office. Responsible for the management of approximately $5MM in financial transactions for the School. Manages special projects and initiatives for the Dean's executive team. Assists with administration duties, drafts correspondence, assembles and distributes materials for meetings; assists with the preparation of visual presentations and memoranda; coordinates arrangements for special events; makes travel and other arrangements for Dean's and Vice Dean's travel. Performs other duties as assigned or requested MINIMUM QUALIFICATIONS: Bachelor's degree and/or its equivalent required. A minimum of three to five years related experience is required. Excellent analytical, communication, organizational and interpersonal skills required. Ability to prioritize and manage multiple tasks under short and changing deadlines required. Must have the initiative and ability to start and complete projects with minimum direction as well as the ability to work as part of a team. Ability to handle a variety of simultaneous activities, attention to detail and ability to follow through a must. Good interpersonal, organizational and communication skills required. Familiarity with Columbia University and the policies of the School of General Studies highly desirable.

A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm's IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours - 9am-6pm. Responsibilities: Executive & Departmental Support Manage and prioritize the IT Director's calendar, email inbox, meetings, and daily workflow Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff Maintain departmental logs and continuously monitor open items for resolution Budgeting, Purchasing & Vendor Administration Assist with IT budgeting, financial planning, and ongoing expense tracking Oversee IT purchasing, contracts, subscriptions, and renewals Maintain a calendar of renewal dates, expirations, deadlines, and deliverables Track orders, invoices, and coordinate closely with the firm's bookkeeping team Operations, Reporting & Asset Management Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination Assist with the preparation of presentations, meeting materials, and departmental reporting General Administrative Support Order supplies, support software/hardware coordination, and help manage incoming IT equipment Provide high-level administrative support as needed to ensure smooth day-to-day operations Assist with any additional IT or office-related tasks as required Qualifications: Bachelor's degree, preferred 5+ years of administrative experience, ideally in professional services or a fast-paced corporate setting Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and communicate effectively across teams Tech-savvy with a comfort level working alongside IT leadership Proactive, reliable, and able to follow through without heavy supervision Base Salary: $75k- $85k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm

Actively seeking a Legal Administrative Assistant for a FULLY ONSITE and Full-Time Position within a Top Global Law Firm . The right candidate will have experience working in Professional Services or Law Firm for 1-2+ Years, with experience supporting senior leadership or Partners of a Firm. - HOURS: Monday - Friday, 10 AM - 6 PM EST SCHEDULE | LOCATION: ONSITE | Manhattan PAY: $55 - $65K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays - IDEAL CANDIDATE REQUIREMENTS H.S. Diploma or GED REQUIRED; Bachelor's Degree PREFERRED 1-2+ Years of Experience in an Executive Assistant Capacity in a Law Firm or Professional Services Firm Experience in a Law Firm or Professional Services Firm REQUIRED Strong MS Office Suite Experience is REQUIRED, Chrome River is a PLUS Experience working with Legal Software PREFERRED - ROLE RESPONSIBILITIES Provide general in-office administrative support Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs Prepare letters and enclosures; Prepare and submit expenses using Chrome River Photocopy, scan, and print documents Review and proofread documents Scan/e-file documents and provide back-up assistance with digital mail Assist with maintaining e-files and hard copy filing Provide Notary and witness services - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This a contract to perm opportunity with the expectation of full time conversion after 3 months. During the contract period, the position will be in office every day. Upon full time conversion, it will be 4 days in office with a flex work from home day located in midtown Manhattan, very close to all major transportation hubs. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position: Administrative Assistant We are a leader in the reinsurance industry. To maintain our commitment to the highest quality service, we are seeking an Administrative Assistant. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure. Responsibilities Include: Travel Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches/Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below Manage all aspects of bookings and catering for client/broker lunches and dinners Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings Other related support Customer Relationship Management (CRM) Track client related meetings/events (including overseas meetings) in our CRM System Collect business cards and update contact details in CRM or follow up with meeting organizer for client's contact if not known; make changes to client profiles Develop working knowledge of clients/brokers and Company names Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including receipt images in Concur or gathering receipts for business travel promptly and documenting the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Coordinate visitor log requests Communicate with other Executive Assistants as to who is coming in and details of visit Arrange desk assignments for visitors General / Office / Other Provide administrative support for group meetings, whether onsite or offsite Provide back-up support for vacationing other administrative roles Assist with ad hoc projects Participate in the local and global Admin Team support team meetings Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Manage confidential affairs Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time. Professional/Technical Competency Requirements: Experience working in a matrixed global organization working across functions and geographies Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include senior management, internal clients, external clients and brokers Work efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills Receptive to new ideas and is well organized React effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner always Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms (e.g. SharePoint, Office 365, etc.). Qualifications, Skills & Experience Requirements: Bachelor's Degree; business discipline preferred 5+ years of administrative assistant experience Experience in the Financial Services industry at a minimum with industry experienced preferred Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.

ADMINISTRATIVE ASSISTANT SELF-STARTER = ACTIVELY interviewing for a high-profile, highly respected law firm with 15 offices worldwide and over 650 Attorneys. POSITION ON SITE . This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multitasking while maintaining consistent and precise attention Excellent written and verbal communication skills Ability to prioritize and multitask effectively Organized and detail-oriented Strong knowledge of Word, Outlook, and Excel Flexible attitude, enthusiastic, and self-motivated Ability to work as part of a team as well as independently Able to adapt to changing priorities Assist other teams and support departments Coverage for the front desk as needed Experience as an Administrative Assistant in a Legal firm or Banking/Financial Services. Provide general in-office administrative support, working closely with Legal Secretaries. WOULD PREFER A DEGREE. Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating PDF bill packs IMMEDIATE HIRE FULL BENEFITS

Office Management: Oversee daily office operations, manage office supplies and equipment, and maintain a clean and organized work environment. Record-Keeping and Data Entry: Organize and maintain paper and digital files, update records in databases, and ensure accurate record-keeping and labeling. Administrative Support: Help in day-to-day admin work. Inventory and Supply Management: Track office supplies, clean and manage inventory. Procedural Compliance: Ensure company policies and procedures are followed and contribute to process improvements. Support Functions: Involve in various support functions Note - VBeyond is fully committed to Diversity and Equal Employment Opportunity.

Job Title: Personal Executive Assistant to the Partner Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, support to a Partner. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support : Provide comprehensive to a Partner, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. MUST HAVE EVENT EXPERIENCE - will be the point person for large scale events both domestically and internationally Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability, limited but as needed and handle after-hours needs with discretion and professionalism. NYC-based & willing to occasionally travel to run events Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. Required to be in office when Partner is in - typically 2-3 days per week Some travel and on-site presence at events or meetings may be required.

THE CLIENT Our client is a highly respected private equity firm with decades of industry experience and a stellar reputation in the market. While headquartered in the Midwest, their Midtown Manhattan office houses a close-knit team of about 40 professionals. The firm is deeply committed to investing in its people, which is reflected in their long-tenured, collaborative, and highly valued administrative team. THE ROLE This Executive Assistant position directly supports the CEO, acting as a strategic partner and trusted right hand. The role demands a proactive, detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced, high-impact environment. You'll be instrumental in driving efficiency, managing priorities, and ensuring seamless communication across the executive office. Key Responsibilities: Calendar management across multiple time zones Coordination of domestic and international travel Expense tracking and reconciliation Handling of ad hoc administrative and project-based tasks THE CANDIDATE The ideal candidate is energetic, organized, and team-oriented, with a “no task too small” mindset. They thrive in a fast-paced, high-stakes environment and bring both warmth and professionalism to every interaction. This position requires exceptional judgment, discretion, and the ability to anticipate needs while maintaining a high level of confidentiality and poise. Qualifications: 10+ years of experience as an Executive Assistant Proven experience as an Executive Assistant to a CEO. Background in private equity, venture capital, hedge funds, or other alternative investment environments is required Ability to manage shifting priorities in a dynamic environment Strong communication skills written and verbal Proficiency in Microsoft Office (Outlook, Word, Excel) Willingness to pitch in and help wherever needed a true team player THE COMP/BENEFITS Paying up to $200k Hybrid, 4 days a week in the office Outstanding benefits: fantastic healthcare, family planning benefits, 401k, 20+ days PTO, discretionary bonus Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.