Executive administrative assistant jobs in Indianapolis, IN

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks A Senior Administrative Assistant to promote our Catholic Franciscan mission and identity by supporting the Office of the President and the Marian University Board of Trustees. The Sr. Administrative Assistant will support the President of the university with scheduling, meeting preparation and follow up and other administrative needs in collaboration with the President's Executive Assistant, and will provide similar administrative support for other senior university leaders including the Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth. This position also will provide administrative support for the committees of the Board of Trustees, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details. This position will support the Cold Spring Innovation Corporation Board of Directors including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details. The administrative assistant is a self-starter with excellent executive management skills. He/she needs to present a professional demeanor and be adept at working with people from a variety of backgrounds internally and externally. This position must be exceptional at juggling multiple demands and performing at a high level in a collaborative and high stress environment. Essential Duties and Responsibilities: * Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies. * Collaborates closely with the President's Executive Assistant to support the president in office communications, scheduling, travel, meeting preparation and follow up, correspondence, donor activities and events. * Supports the smooth functioning of the Office of the President in collaboration with the President's Executive Assistant. * Provides administrative support for university senior leadership, including Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth, including scheduling, travel, office communications, meeting preparation and follow up, correspondence, document management and events. * Organizes all administrative details for Board of Trustee committee meetings, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the committee chair and staff liaison. * Coordinates and implements all administrative details for Cold Spring Innovation Corporation Board of Directors meetings, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the board chair and officers of the corporation. * Organizes all administrative details for The Jock and Penny Fortune Institute for Civic Leadership and Capitalism, including scheduling and preparation of the Board of Visitors meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, coordination of special events and communication in collaboration with the Vice President of Innovation and Growth. * Assists with administrative details related to the Riverside Education Innovation District project and the development of the former Larue Carter hospital campus, including marketing and communications, community, corporate and government engagement, event planning and execution and scheduling, preparation and follow up for meetings. * Assists with all administrative details for university boards of visitors and advisory boards, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the board of visitor's chair, staff liaison and the Executive Director for University Engagement and Events. * Additional responsibilities as assigned by the Executive Assistant to the President, the President, the Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth. * Provides support for major university activities, including Board of Trustee meetings and activities and Commencement ceremonies University Expectations: * Knowledge of and a commitment to the mission of Marian University * Adheres to Marian University's policies and procedures * Shows courtesy and respect in interactions with fellow employees, students subordinates, supervisors, and external stakeholders * Communicates regularly with supervisor about Department issues * Consistently demonstrates a high level of productivity and exceptional performance * Adheres to the department budget * Provides assistance to colleagues as needed Educational Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To be qualified for this position the candidate must have a minimum of five (5) years' experience as an administrative assistant at an executive or C-suite level. Exceptional facility with Word, Excel, PowerPoint, Board Effect, Webex and other office technologies is required. Preference will be given to those with a post-secondary degree or credential. Essential Functions: Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary. Physical Requirements: The work environment for this position is located in an historic home and requires the ability to climb stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Review of applications will begin immediately and continue until the position is filled. For Consideration All Applications Require: * Cover Letter * Current resume or CV * Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile. * Responses to the supplementary mission & identity questions. Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application: **************************** Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Are you a high-performer who wants to contribute to a mission-driven and values-based organization? If you are motivated by doing impactful work and making a difference in people's lives, then the Indiana University Foundation (IUF) is the place for you. At the IUF, we believe in making the dream of higher education attainable, providing support for life-changing research, and preparing the next generation of leaders. As a trailblazer among our peers, we provide fundraising leadership and endowment stewardship to support needs and initiatives across all of Indiana University's campuses. As part of our team, you will help make IU donors' dreams last forever. At the IUF we work hard, celebrate achievements, and foster an environment where everyone's contributions matter. We are nimble and innovative, and we want you to bring your ideas and energy to join forces with some of the best talent in our industry. In addition to being part of a meaningful mission as an IUF employee, you'll find there are many ways to connect and collaborate. Our FUNdation (see what we did there?) Committee helps us connect and unwind with food truck lunches, holiday gatherings, costume contests, free snacks, IU spirit-wear Fridays, and spontaneous gestures that surprise and delight. Our Wellness Committee ensures that the health and well-being of our employees is top of mind through outstanding benefits, mental health offerings, and activities. We encourage community leadership and service and make space for our staff to pursue their passions. Our total rewards philosophy ensures that we support employees financially, emotionally, and in their career growth. If the IUF sounds like a fit for you, we invite you to join us today. Job Description Join the Indiana University Foundation as the Executive Assistant for Advancement Marketing & Communications. In this role, you'll play a pivotal part in our Advancement Marketing & Communications team, using your expertise to enhance daily operations and influence the way we innovate, communicate, and work as a united team. In this highly visible position, you'll provide strategic, high-level administrative and project support to leadership, ensuring the VP of Marketing & Communications is always one step ahead. We're looking for someone who thrives in a dynamic, fast-paced environment and brings exceptional organization, communication, and problem-solving skills-along with a positive, proactive energy that strengthens our culture and inspires those around them. If you're highly engaged, resourceful, and excited to make a meaningful impact, this is where you belong. In this role, you'll expertly manage complex calendars, meetings, and events while anticipating needs and keeping priorities aligned as the landscape rapidly evolves. You'll draft polished reports, presentations, and communications; coordinate everything from retreats to conferences to team-building experiences; and drive special projects from initial concept to completion. Your attention to detail will support budget management, expense tracking, and overall office organization-ensuring the team operates at its highest level. More than an administrative partner, you'll be a cultural contributor and a collaborative problem-solver who helps the entire department shine. If you're ready to make an impact and grow your career, apply today! Qualifications Education & Experience: Bachelor's degree (or equivalent experience) in business administration or related field. Minimum 2 years of executive support experience (5 years preferred). Two years of experience in budget management Consulting experience, with a focus on operations management (preferred) Proven success in a project coordination role Nimble business mind, focused on developing creative solutions Strong project-reporting skills, with focus on interdepartmental communications Knowledge & Skills: Exceptional organizational and interpersonal skills Ability to work autonomously on multiple projects Strong judgment and discretion in handling sensitive information Nimble business mind with creative problem-solving skills High proficiency in English grammar and professional communication Strong organizational and time-management skills Excellent written and verbal communication abilities Ability to handle confidential information with discretion Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Skilled in managing multiple priorities and adapting to changing needs Additional Information Interviews will begin immediately. A cover letter articulating your interest in the role is highly recommended for consideration. The compensation range for this position is $50,000- $57,000 annually, commensurate with experience. This is an onsite position in our Bloomington, Indiana office. The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual's race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? * Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. * Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. * Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. * Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management * Manages various leaders' schedules, organizing meetings, conferences, and teleconferences * Coordinates travel arrangements and reconciles expense reports * Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting * Provides daily support and facilitates communication within the team and with external contacts * Prepares status reports and updates to keep the leader informed on major projects and operations within their department * Liaises with other departments and external agencies, maintaining confidentiality * Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management * Maintains filing systems, takes meeting minutes, and ensures historical reference * Develops and tracks meeting agendas and action items * Creates professional documents such as spreadsheets, charts, and visual aids * Develops presentations from data and outlines with minimal direction * Maintains organizational and corporate document accuracy Strategic, Operational & Client Support * Implements process improvements to enhance department and office operations * Enhances leadership performance by taking ownership of diverse and high-priority tasks * Provides excellent customer service and timely responses to internal and external inquiries * Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times * Takes on additional duties as assigned to support the team and organization Education: * Associates degree in business administration, human resources, communications or related field (required) Experience: * 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- * In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) * Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: * Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision * Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders * Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals * Ability to manager confidential information with discretion, trustworthiness, and sound judgement * Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools * Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings * Ability to maintain a positive, collaborative, and professional demeanor in all interactions * Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities * Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required * Ability to work at a computer screen for extended periods while maintaining accuracy and focus * Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Job Description Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management Manages various leaders' schedules, organizing meetings, conferences, and teleconferences Coordinates travel arrangements and reconciles expense reports Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting Provides daily support and facilitates communication within the team and with external contacts Prepares status reports and updates to keep the leader informed on major projects and operations within their department Liaises with other departments and external agencies, maintaining confidentiality Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management Maintains filing systems, takes meeting minutes, and ensures historical reference Develops and tracks meeting agendas and action items Creates professional documents such as spreadsheets, charts, and visual aids Develops presentations from data and outlines with minimal direction Maintains organizational and corporate document accuracy Strategic, Operational & Client Support Implements process improvements to enhance department and office operations Enhances leadership performance by taking ownership of diverse and high-priority tasks Provides excellent customer service and timely responses to internal and external inquiries Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times Takes on additional duties as assigned to support the team and organization Education: Associates degree in business administration, human resources, communications or related field (required) Experience: 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals Ability to manager confidential information with discretion, trustworthiness, and sound judgement Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings Ability to maintain a positive, collaborative, and professional demeanor in all interactions Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required Ability to work at a computer screen for extended periods while maintaining accuracy and focus Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Administrative Assistant to the Superintendent (40 Hrs) JobID: 6104 Support/Secretary Date Available: 02/02/2026 Additional Information: Show/Hide Primary Job Functions: The primary responsibilities of this role include providing comprehensive administrative and clerical support to the Superintendent. The position coordinates all activities related to meetings of the Board of School Trustees, such as preparing agendas, reports, minutes, and materials for meetings, and attending regular and special sessions to document proceedings. Salary Lane: Hourly pay starting at $27.25. FLSA Status: Non-Exempt Assigned Workday Calendar: 260 (Year-Round) Job Status: Full-Time - 40 Hours per Week Schedule: Monday - Friday, 7:30 a.m. - 4:00 p.m. (This position requires some evenings) Benefits: Full-time positions are eligible for medical, dental insurance as well as supplemental benefits such as vision, life insurance, disability, etc. Eligible for PERF Retirement. Paid Time Off Benefits: Eligible Holiday Pay: Eligible Qualifications: * Education: Bachelor's degree in business administration, or a related field is preferred. * Experience: 2-3 years general office experience required, and executive support preferred. Experience in a school setting preferred. Any combination of related experience and education considered. No special certifications are required, but workshops, seminars, and professional experiences will be considered. * Skills and Knowledge: Strong technology skills; ability to utilize multiple platforms, including Microsoft Office programs; ability to prepare and proof documents for a variety of audiences with accuracy and clarity; maintain a high level of confidentiality. Essential Functions: * Provide administrative and clerical support to the Superintendent and other district-level positions as needed to support the operations of the district. * Prepare agendas, postings, reports, minutes, and materials for meetings of the Board of School Trustees. * Attend monthly Regular meetings of the Board of School Trustees and other meetings as requested by the Superintendent to document minutes (approximately 1-2 evenings/month). * Prepare and update the policies of the Board of School Trustees and administrative guidelines. * Serve as primary contact person for public records requests and maintain files/records as prescribed. * Schedule and manage the Superintendent's calendar and appointments. * Facilitate arrangements for district-sponsored community meetings, staff recognitions, and events. * Provide leadership to coordinate coverage of the front desk at the Administration Center when necessary. * Collaborate with the Communications Coordinator on district communication, including ensuring timely updates on the district web site, district calendars, and other communication platforms. * Assume other duties as assigned by the Superintendent. Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, and use hands to handle or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus. Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, or veteran status in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The Avon Community School Corporation also does not discriminate in its hiring or employment practices. This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator. Ms. Kristin Williams Director of Human Resources 7203 E. US Highway 36 Avon, IN 46123 **************

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you'll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative - Respectful - Inclusive - Energetic - Brave Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves. Purpose of the Role: The Executive Assistant will provide comprehensive, one-to-one support to a senior executive, managing both professional administrative functions and select personal and household responsibilities. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment. Principal Accountabilities: * Serve as the primary point of contact for the executive, managing calls, emails, correspondence, and inquiries with professionalism and discretion. * Manage the executive's calendar-both business and personal-scheduling meetings, appointments, family activities, and coordinating all related logistics. * Prepare and organize meeting materials, book rooms, and confirm details with attendees to ensure seamless execution. * Create, update, and distribute documents, reports, presentations, and internal communications. * Coordinate all travel arrangements for the executive-business and personal-including flights, hotels, ground transportation, itineraries, and working with internal travel coordinator when needed. * Manage personal errands, deliveries, returns, and any ad-hoc tasks that arise to support the executive's daily life. * Assist with planning and supporting corporate or personal events, including invitations, attendee coordination, and on-site support. * Support the executive with both professional and personal communications, including responding to shared inboxes as requested. * Maintain strict confidentiality across all business, personal, and household matters. Job requirements Knowledge, Skills and Experience: * 3-7+ years of experience as an Executive Assistant or similar high-level support role, preferably supporting a single executive or principal. * Experience balancing both corporate administrative duties and personal/household management. * Proven track record managing complex calendars, domestic and international travel, and sensitive communications. * Experience handling confidential information and working in roles requiring a high degree of discretion and trust. * Prior experience working in a fast-paced environment with shifting priorities. Total Rewards: * Comprehensive Medical, Dental, & Vision benefits * 401(k) Retirement match * Voluntary life, short-term and long-term disability benefits * Annual bonus plan * Competitive time off plan * Company discounts, including kit apparel Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws

Become an integral part of Community & Consumer Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Community & Consumer Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job description Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: Filing, scanning and document management to mainframe system Greet new employee's, direct them to orientation, and assist with office integration Oversee delivery and transportation of packages to recipients Responsible for coordinating repairs for building and grounds maintenance with building owners “Prologis” Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination Create purchase orders for construction teams Invoicing of Time & Material and Contract jobs Perform checks and balances verifying job costs Review and analyze job cost reports for accuracy Assist with accounts receivable collections when needed Assist construction teams with project submittals, O&M manuals, etc. Request bid and job numbers as directed by construction teams Perform other related duties or special projects as assigned Job requirements High school diploma or GED equivalent preferred 1 or more years of administrative assistant experience Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred Proficiency in MS Word and Excel, etc. preferred Additional Requirements: Requires mathematical and English language skills Ability to learn and perform work in multiple mainframe system screens Ability to follow established procedures for work being performed Strong organizational skills and ability to meet deadlines Strong oral and written communication skills Maintain a positive, cooperative, and teachable attitude Complies and promotes company Safety Policy Ability to perform high work volume with minimal errors and supervision Ability to communicate courteously and proactively with all levels within the company Ability to maintain confidentiality concerning financial and customer transactions Must be proactive, self-motivated, detail oriented and reliable Must have the ability to multitask and work independently, as well as in a team environment Analytical and problem-solving skills Ability to pass a full background screening and drug screening All done! Your application has been successfully submitted! Other jobs

Job DescriptionDescription: Are you an experienced Executive Director who enjoys creating a positive work environment for your staff and having a community with happy and engaged residents? Vita of Greenfield Assisted Living facility is looking for a licensed Executive Director to oversee all operations, functions, and activities at our new assisted living and memory care community located in the Greater Indianapolis area. You will be the face of the organization, responsible for giving the proper strategic direction and implementing a high-quality vision. An excellent executive director is an influential manager with the ability to lead and motivate. They have great communication skills and take a holistic approach in managing the organization's operations. The goal is to manage and lead the organization towards the realization of its mission. Responsibilities Ensure that residents receive quality care in accordance with local regulations and service plans. Develop and implement strategies aiming to promote the organization's mission and “voice.” Build an effective team of leaders by providing guidance and coaching to subordinate managers. Ensure adherence of the organization's daily activities and long-term plans to established policies and legal guidelines. Forge and maintain relations of trust with staff, residents, family members, partners, and the community. Oversee the community's budget and ensure targets are met. Promote occupancy growth and act as a partner to the Sales team in promoting the community and creating a positive image. Skills Proven experience as executive director or in other managerial positions, 3 years minimum. Assisted Living or Nursing Home experience preferred. Experience in developing strategies and plans. Ability to apply successful networking techniques. Strong understanding of corporate finance and measures of performance In depth knowledge of corporate governance principles and managerial best practices An analytical mind capable of “out-of-the-box” thinking to solve problems. Outstanding organization and leadership abilities Excellent communication (oral and written) and public speaking skills. Bachelor's degree in relevant field preferred, but years of experience can substitute education. Must hold an RCA or HFA license Requirements: Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday On call Weekend availability Supplemental pay types: Bonus pay

The Cadillac Formula 1 Team is what happens when history, purpose and daring talent come together. Backed by TWG Global and GM, our team is uniquely positioned to disrupt Formula 1 , bringing a fresh perspective and an unrelenting drive for success. We have the energy of a start-up, with the ideas and originality of a business that always wants to lead, never wants to follow. We're building everything from the ground up, from a high-performance car to an inclusive, values-driven culture. We show bold ambition. We combine leadership in innovation with excellence in execution. We are one team. We have the freedom to think differently, the opportunity to shape process and practice, an ego-free environment where people thrive on being challenged by those around them. A historic name behind us. Career-defining moments ahead. A New Chapter Begins. Fueled by bold ambition Play your part in getting us on the grid. Closing Date: December 29th 2025 As the Executive Assistant you will provide confidential and professional executive support to key stakeholders within The Cadillac Formula 1 Team, covering time zones across the globe during race season. You will ensure smooth day-to-day functioning, effective communication, and operational efficiency for the executives while enabling them to focus on strategic and performance-critical priorities. The role requires discretion, proactivity, and the ability to manage a fast-paced, high-pressure environment typical of motorsport operations. · Provide proactive, high-level executive level administrative support including calendar management, meeting coordination, and travel planning · Manage complex scheduling across multiple time zones, prioritizing conflicting demands with sound judgment and discretion · Act as gatekeeper and first point of contact for internal and external stakeholders · Prepare briefing materials, agendas, and presentations ahead of meetings and events · Organize and coordinate internal and external meetings, including logistics, attendee communication, and follow-up actions · Handle sensitive and confidential information with the utmost integrity · Arrange logistics, travel arrangements and attend race events and other related events for each stakeholder as needed · Assist with project tracking, deadline reminders, and light project management to ensure the stakeholder are always operating at peak effectiveness with regards to The Cadillac Formula 1 Team · Liaise across departments to ensure seamless communication and collaboration on each stakeholder's behalf Requirements Driven by high performance What do you need to bring to the team? · Exceptional organizational skills and the ability to manage multiple priorities · Strong communication and interpersonal skills with professional discretion · Proactive, self-motivated, and able to work independently · High attention to detail and ability to work under tight deadlines · Experience supporting senior leadership in a high-pressure, fast-moving environment preferred · International travel experience and a global mindset is valuable · Familiarity with motorsport or commercial sports environments advantageous Please note: This role is subject to U.S. export control restrictions. Successful candidates must either be a U.S. Person (defined by U.S. law as U.S. citizen, U.S. permanent resident, asylee, or refugee) or a non-U.S. Person who is eligible to obtain any required export control authorization. A team like no other. The Cadillac Formula 1 Team challenges conventions and redefines success through bold ambition, cutting-edge innovation, and an unwavering commitment to precision and excellence-on and off the track. This includes offering 401k, generous time off and, as part of a global brand, huge potential for career development. As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. At The Cadillac Formula 1 Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices. Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.

Job DescriptionQuality Correctional Care (QCC) is a mission-driven organization that provides medical and mental healthcare and addiction recovery services to justice-involved patients. Our approach to patient care is uniquely compassionate and holistic emphasizing dignity, respect, and rehabilitation through effective healthcare. QCC changes the lives of our patients by raising the standard for correctional healthcare to promote sustainable wellness and successful reintegration following release from incarceration. We are looking for passionate and driven professionals who appreciate a commitment to an important mission. About the Role This role is ideal for someone newer to the corporate world who is passionate about gaining hands-on experience and building a long-term career in administrative leadership. You'll work closely with senior executives, gain exposure to high-level operations, and be supported with mentorship and opportunities for professional development. What You'll Do Provide administrative support to executives, including calendar management, meeting coordination, and travel arrangements Prepare documents, presentations, and reports Assist with project coordination, tracking deadlines, and following up on action items Serve as a point of contact for internal and external stakeholders Help streamline processes, improve organization, and support day-to-day business operations Handle confidential information with professionalism and discretion Contribute to company initiatives and take on new responsibilities as you grow What We're Looking For 0-3 years of professional experience (internships, part-time roles, and volunteer experience welcome) Strong organizational skills and a proactive work style Excellent written and verbal communication Ability to prioritize tasks and manage time effectively Eagerness to learn and openness to feedback A team-oriented mindset and a positive, professional attitude Flexibility to work with and for multiple departments. Proficiency with common office software (Google Workspace, Microsoft Office, etc.) Why You'll Love Working Here Clear opportunities for growth and advancement within the company Direct mentorship from experienced leaders Support for professional development, training, and certifications A collaborative, supportive team culture Competitive compensation and benefits package Location: Corporate office in Carmel, IN Schedule: Mon-Friday, 8AM-4PM or 9AM-5PM QCC's Benefits: Competitive compensation packages Paid time off Medical insurance (PPO or HSA) $1,200 annual company HSA contribution Dental Vision Short term disability Voluntary life, accident, and critical illness Pet Insurance Cancer Coverage Referral Program Employee Assistance Program Financial Wellness Program Employer paid long term disability, AD&D, and a $50,000 life insurance policy 401K with a 4% company match Powered by JazzHR fiyzfu7hx8

Angott Search Group is pleased to partner with an $850 million Indiana Bank in their search for an Executive Secretary. This position is responsible for supporting the Chief Executive Officer (CEO) and the leadership team with professional-related logistics and coordination enabling the group to work as efficiently as possible. This role will coordinate, plan, and organize the CEO's calendar and schedule, produce reports, make travel arrangements, and streamline communications and tasks. Organizing meetings, events, and maintaining records are important tasks of this position as well as effective communication, both written and verbal. High school diploma or equivalent is required. A Bachelor's degree is a plus. At least five years of administrative assistant experience with at least three years of experience supporting executives is required. This is an onsite position.

The Executive Assistant will support our President. The ideal candidate is an experienced, self -motivated, proactive, and detail -oriented professional who can multitask and enjoy a variety of responsibilities. This role requires both traditional administrative support functions and unique responsibilities such as project coordination, light video editing, graphic design, and social media management in an entrepreneurial and retail technology environment. The position is a structured hybrid schedule of approximately 25 hours per week. The Executive Assistant is a vital link in the organization, providing support to the President/ in a one -on -one working relationship. This role involves high -level administrative tasks, project coordination, and participation in special assignments. The Executive Assistant will also manage the President's schedule, coordinate meetings, and be responsible for internal and external communication and, on occasion, may be the face of the company. Demonstrate leadership to maintain credibility, trust, and support within the company. Manage, create, and distribute internal and external communications. Facilitate smooth internal communication, acting as a bridge between the President's office and internal departments. Prepare agendas, reports, presentations, and other necessary documentation for meetings. Coordinate the President's daily scheduling, travel arrangements, and meeting logistics. Assist in coordinating and managing projects led by the President, ensuring deadlines and milestones are met. Manage and curate the company's social media presence under the guidance of the President Light video editing and graphic design tasks for presentations and social media posts. Maintain discretion and confidentiality in relationships with all board members. Other duties as assigned. Requirements Bachelor's degree or equivalent experience in Business Administration or a related field. Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to learn task related and firm -specific programs and software. A team mindset with a proficiency for collaboration, accepting and utilizing delegation of duties. Strong organizational, project management, attention to detail, and problem -solving skills Benefits

Business Administrative Assistant I Division Healthcare Pharma Contract 6 Months Qualifications DESCRIPTION Responsible for providing administrative support to an individual or department. MAJOR JOB DUTIES AND RESPONSIBILITIES · Primary duties may include, but are not limited to: Maintains general files, orders supplies, screens phone calls and coordinates meetings. · Compiles and distributes meeting minutes. · Coordinates travel plans and submits expense reports. · Compiles, collates, and assembles meeting/presentation materials. · Utilizes various software packages to produce professional quality reports, letters, presentations and other documents. · Performs various technical support duties such as information gathering, reporting, tracking and researching. · Organizes chart up-dates. Receives and responds to routine correspondence following established procedures. EDUCATION/EXPERIENCE · Requires a HS diploma, 2 years administrative experience, or any combination of education and experience, which would provide an equivalent background. Proficiency with personal computer and appropriate software required. Minimum typing skills of 45 wpm and good proof reading skills required. Additional Information Thanks & Regards, Ranadheer Murari | Team Recruitment | Mindlance, Inc. | W : ************ *************************

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Assist Corporate departments in their functions by providing administrative support. Essential Duties and Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. * Provide support to assigned area, serving as first point of contact for incoming/overflow calls, messages, and visitors. * Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting. * Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. * Use judgment to determine which require priority attention. * Act as backup to receptionist. * Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development. * Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. * Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment. * Monitor and stock supplies, kitchens, and other areas as needed. * Establish and maintain files relevant to the department. * Undertake special assignments as designated by management. * Carry out other duties within the scope, spirit, and purpose of the job. * Take reasonable care for the safety and health of yourself and others. * Report workplace hazards, injuries, or illness immediately. Education, Experience & Ability Requirements Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. * High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. * Demonstrates proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook. * Demonstrates ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality. * Ability to work overtime as needed, to include holidays and weekends. Additional Qualifications * Must have the ability to provide documentation verifying legal work status. * Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries. * Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. Working Conditions * For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. * Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice

PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]