What is an Executive Administrative Assistant

Always the first person visitors greet, the executive administrative assistant is more important to the entire company, as a whole, than you may realize. In fact, the company's success is entirely dependent on the executive administrative assistant doing their job. No pressure or anything.

As executive administrative assistant, you'll complete a lot of administrative duties, but the most important part of your job will depend on your communication skills. Executive administrative assistants address client questions and concerns, schedule meetings and are even good communication resources between upper- and lower-level employees.

As you can tell, it can be a hard job. Sometimes you'll be expected to maintain long hours. That means get here as early as you can and probably stay late, too. But on top of that, the majority of your duties may not be that hard to accomplish. So other than the stress of the entire company relying on you, it's really not that stressful of a job.

What Does an Executive Administrative Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Learn more about what an Executive Administrative Assistant does

How To Become an Executive Administrative Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

What is the right job for my career path?

Tell us your goals and we'll match you with the right jobs to get there.

Average Salary
$43,554
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
113,495
Job Openings
resume document icon

Don't Have A Professional Resume?

0 selections

Executive Administrative Assistant Career Paths

Top Careers Before Executive Administrative Assistant

Top Careers After Executive Administrative Assistant

Executive Administrative Assistant Jobs You Might Like

What is the right job for my career path?

Tell us your goals and we'll match you with the rights job to get there.

Create The Perfect Resume

Our resume builder tool will walk you through the process of creating a stand-out Executive Administrative Assistant resume.

resume icon

Average Salary for an Executive Administrative Assistant

Executive Administrative Assistants in America make an average salary of $43,554 per year or $21 per hour. The top 10 percent makes over $61,000 per year, while the bottom 10 percent under $30,000 per year.
Average Salary
$43,554
Find Your Salary Estimate
How much should you be earning as an Executive Administrative Assistant? Use Zippia's Salary Calculator to get an estimation of how much you should be earning.
See More Salary Information

Calculate your salary

Use Zippia's Salary Calculator to see how your pay matches up.

Executive Administrative Assistant Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming an Executive Administrative Assistant. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

Learn How To Write an Executive Administrative Assistant Resume

At Zippia, we went through countless Executive Administrative Assistant resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Executive Administrative Assistant Resume Examples And Templates

Executive Administrative Assistant Demographics

Executive Administrative Assistant Gender Statistics

female

86.1 %

male

10.2 %

unknown

3.7 %

Executive Administrative Assistant Ethnicity Statistics

White

75.5 %

Hispanic or Latino

10.4 %

Black or African American

7.1 %

Executive Administrative Assistant Foreign Languages Spoken Statistics

Spanish

64.2 %

French

9.4 %

German

3.7 %
Job Openings

Find the best Executive Administrative Assistant job for you

0 selections
0 selections

Executive Administrative Assistant Jobs You Might Like

Show More Executive Administrative Assistant Demographics

Create The Perfect Resume

Our resume builder tool will walk you through the process of creating a stand-out Executive Administrative Assistant resume.

resume icon

Executive Administrative Assistant Education

Executive Administrative Assistant Majors

39.5 %

Executive Administrative Assistant Degrees

Bachelors

50.2 %

Associate

27.9 %

High School Diploma

9.9 %

Check Jobs That Match To Your Education

None
High School / GED
Associate
Bachelor's
Master's
Doctorate

Top Colleges for Executive Administrative Assistants

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676
Show More Executive Administrative Assistant Education Requirements
Job Openings

Find the best Executive Administrative Assistant job for you

0 selections
0 selections

Executive Administrative Assistant Jobs You Might Like

Online Courses For Executive Administrative Assistant That You May Like

Executive Assistants: Managing Client's Calendar (Beginners)
udemy
4.7
(581)

Google Calendar (2018) Setup, Strategies and Scripts...

Effective Human Resource Administration
udemy
4.6
(1,186)

Effective Human Resource Administration...

Shh! 12 Secrets Only the Best Administrative Assistants Know
udemy
4
(259)

Personal & Professional Development for Administrative and Executive Assistants...

Show More Executive Administrative Assistant Courses
Job type you want
Full Time
Part Time
Internship
Temporary

Top Skills For an Executive Administrative Assistant

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 8.8% of Executive Administrative Assistants listed Powerpoint on their resume, but soft skills such as Interpersonal skills and Organizational skills are important as well.

12 Executive Administrative Assistant RESUME EXAMPLES

Best States For an Executive Administrative Assistant

Some places are better than others when it comes to starting a career as an Executive Administrative Assistant. The best states for people in this position are New York, Connecticut, New Jersey, and Massachusetts. Executive Administrative Assistants make the most in New York with an average salary of $57,525. Whereas in Connecticut and New Jersey, they would average $55,040 and $53,978, respectively. While Executive Administrative Assistants would only make an average of $53,448 in Massachusetts, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Massachusetts

Total Executive Administrative Assistant Jobs:
2,095
Highest 10% Earn:
$78,000
Location Quotient:
1.45
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. Connecticut

Total Executive Administrative Assistant Jobs:
589
Highest 10% Earn:
$82,000
Location Quotient:
1.13
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Washington

Total Executive Administrative Assistant Jobs:
1,448
Highest 10% Earn:
$71,000
Location Quotient:
1.26
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Executive Administrative Assistants

How Do Executive Administrative Assistant Rate Their Jobs?

Working as an Executive Administrative Assistant? Share your experience anonymously.
Do you work as an Executive Administrative Assistant?
Rate how you like work as Executive Administrative Assistant. It's anonymous and will only take a minute.

Top Executive Administrative Assistant Employers

Becoming an Executive Administrative Assistant FAQs

How much does an executive assistant to a CEO make?

An executive assistant to a CEO makes between $50,000 and $95,000 per year. To attain a salary on the higher end of this range, several factors may be involved.

Although no degree is strictly necessary to become an executive assistant to a CEO, a degree in a field related to business, communications, or technology may be helpful.

More competitive job openings, which typically pay a lot more, will often prefer candidates with bachelor's degrees. Additionally, an executive assistant can expect to earn more money if they have lots of relevant proven experience.

Because assistants are a huge part of their employers' work lives, positive relationships with past employers can be important.

Learn more about this question

What's the difference between an administrative assistant and an executive assistant?

The difference between an administrative assistant and an executive assistant is the level of support that they are providing. A helpful way to think about this is that an administrative assistant provides task management, while an executive assistant is an expert in project management.

While an executive assistant can complete many of the same tasks as an administrative assistant, they can also provide additional proactivity and tactical expertise to their role. They work as a key partner, willing to have high-level conversations and research solutions to problems.

While the administrative position is primarily a clerical role, the executive assistant is primarily a strategic role. They can determine if a company is taking the right approach, suggest alternative methods or tools for executing key job responsibilities, provide accountability, and increase daily productivity.

The best way to understand the difference between an administrative assistant and an executive assistant is to consider whether they are doing basic, everyday tasks or acting in partnership with an executive to identify key opportunity areas while also working to reduce their daily workload.

Learn more about this question

Search For Executive Administrative Assistant Jobs

0 selections
0 selections