Executive Administrative Assistant Job Openings - 37 Jobs

  • Estimated Salary

    $38,480

    NEW
    Administrative Assistant
    Robert Half

    Ashburn, VA

  • Estimated Salary

    $38,480

    NEW
    Administrative Assistant
    Officeteam

    Ashburn, VA

  • Estimated Salary

    $38,480

    NEW
    Administrative Assistant
    Randstad Holding

    Ashburn, VA

  • Estimated Salary

    $38,480

    On-Site Administrative Assistant
    Firstservice Residential

    Ashburn, VA

  • Estimated Salary

    $38,480

    NEW
    Admin Assistant
    Latitude Inc.

    Ashburn, VA

  • Estimated Salary

    $55,102

    Administrative Specialist
    NEI

    Ashburn, VA

  • Estimated Salary

    $61,570

    NEW
    Clerical Support
    Hodara Real Estate Group

    Ashburn, VA

  • Estimated Salary

    $63,182

    NEW
    On-Site Community Assistant General Manager
    Associa

    Ashburn, VA

  • Estimated Salary

    $66,975

    Administrative
    Kforce

    Ashburn, VA

  • Estimated Salary

    $63,360

    Executive Administrative Assistant III
    The Building People

    Washington, DC

  • Estimated Salary

    $63,360

    Executive Administrative Assistant
    Trustify

    Arlington, VA

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant
    One Federal Solution

    Alexandria, VA

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant
    Redhorse Corporation

    Washington, DC

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant
    Guidance Consulting

    Washington, DC

  • Estimated Salary

    $63,360

    NEW
    Executive Office Admin Assistant
    Marriott

    McLean, VA

  • Estimated Salary

    $63,360

    NEW
    Executive Assistant
    The Ravens Group, Inc.

    Springfield, VA

  • Estimated Salary

    $63,360

    Global Markets III DC
    Bank of America

    Washington, DC

  • Estimated Salary

    $52,942

    NEW
    Executive Administrative Assistant - Biopharmaceutical
    Kelly Services

    Gaithersburg, MD

  • Estimated Salary

    $52,942

    Executive Administrative Assistant
    Manhattan Strategy Group

    Bethesda, MD

  • Estimated Salary

    $63,360

    Executive Administrative Assistant
    Harris Corporation

    Washington, DC

  • Estimated Salary

    $52,942

    Executive Administrative Assistant - Biopharmaceutical
    Kelly Services

    Gaithersburg, MD

  • Estimated Salary

    $52,942

    NEW
    Executive Administrative Assistant
    Knowledgebank

    Silver Spring, MD

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant - must have active TS clearance
    NTT Data

    Washington, DC

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant IV
    Redhorse Corporation

    Washington, DC

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant (Scheduling Experience)
    Latitude Inc.

    Washington, DC

  • Estimated Salary

    $63,360

    Executive Administrative Assistant IV
    The Building People

    Washington, DC

  • Estimated Salary

    $63,360

    Executive Administrative Assistant
    Redhorse Corporation

    Washington, DC

  • Estimated Salary

    $52,942

    Executive Administrative Assistant
    Leidos

    Bethesda, MD

  • Estimated Salary

    $63,360

    Executive Admin Assistant
    Bae Systems

    McLean, VA

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant - Secret Celarance Required
    CSRA

    Fort Belvoir, VA

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant
    Irving Burton Associates

    Falls Church, VA

  • Estimated Salary

    $63,360

    Executive Administrative Assistant IV
    Redhorse Corporation

    Washington, DC

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant - Secret Celarance Required
    SRA International, Inc., A CSRA Company

    Fort Belvoir, VA

  • Estimated Salary

    $63,360

    Executive Administrative Assistant
    Patricio Enterprises

    Fort Belvoir, VA

  • Estimated Salary

    $63,360

    NEW
    Executive Admin Assistant
    Belcan

    Washington, DC

  • Estimated Salary

    $52,942

    NEW
    Executive Administrative Assistant at PharmaceuticalCompany in Gaithersburg, Maryland, United States $65K-$80K
    Green Key Resources

    Gaithersburg, MD

  • Estimated Salary

    $63,360

    NEW
    Executive Administrative Assistant
    SAIC

    Arlington, VA

Executive Administrative Assistant Jobs

average

$63,360

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting
  • Repetitive

What does an Executive Administrative Assistant do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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how to become an Executive Administrative Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Real Executive Administrative Assistant Salaries

Get paid what you deserve

Job Title Company Location Start Date Salary
Executive Administrative Assistant The Muttontown Club Inc. East Norwich, NY Apr 25, 2016 $76,232
Executive Administrative Assistant The Muttontown Club Inc. East Norwich, NY Dec 15, 2015 $76,232
Executive Administrative Assistant Sino-American Consulting, LLC Bethesda, MD Oct 08, 2016 $74,235
Executive Administrative Assistant Al Tayyar Energy-Princeton Bethesda, MD Sep 20, 2016 $73,986
Executive Administrative Assistant Overseas ORG To Support Humanist Movement Vietnam Falls Church, VA Apr 03, 2016 $71,200
Executive Administration Assistant Matte-Finish LLC New York, NY Jan 05, 2016 $70,000
Executive Administrative Assistant Panamerican Foods LLC Kearny, NJ Aug 18, 2016 $68,806
Executive Administrative Assistant Saeilo, Inc. PA Sep 16, 2015 $67,829
Executive Administrative Assistant Jean Dousset Jewelry LLC West Hollywood, CA Feb 24, 2016 $67,142
Executive Administrative Assistant, IPB Lloyds TSB Bank PLC Miami, FL May 18, 2011 $67,000

Top Skills for a Executive Administrative Assistant

Know what it takes to get the job done

DataEntryFinancialStatementsPayrollOfficeSuppliesCustomerServicePurchaseOrdersComplianceSchedulingMeetingsPhoneCallsSpecialProjectsMeetingMinutesSpecialEventsOfficeEquipmentHumanResourcesAdministrativeAssistanceSafetyStatisticalReportsEventPlanningWordProcessingBoardMeetings

Top Executive Administrative Assistant Skills

We found these skills on more job listings for executive administrative assistant jobs than any others:
  1. Data Entry
  2. Financial Statements
  3. Payroll

Companies look for Board Meetings less than other skill for executive administrative assistant jobs.

Scheduling Meetings, Word Processing, Data Entry, Board Meetings, Statistical Reports, Safety, Financial Statements, Phone Calls, Special Projects, Office Equipment, Office Supplies, Payroll, Purchase Orders, Event Planning, Customer Service, Administrative Assistance, Compliance, Human Resources, Special Events, Meeting Minutes

Top Executive Administrative Assistant Employers

Find the best employers to advance your career

Top 10 Executive Administrative Assistant Employers

There are currently 10 companies that are hiring a Executive Administrative Assistant.

The next set of companies with the Executive Administrative Assistant jobs are:
  1. Bank of America
  2. American Express
  3. IBM
  4. Hewlett Packard

Verizon Wireless, Bank of America, American Express, IBM, Hewlett Packard, JP Morgan Chase, Office Team, Randstad, Allstate Insurance, United States Army

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