FIND PERSONALIZED JOBS
Sign up to Zippia and discover your career options with your personalized career search.
Sorry, we can't find that. Please try a different city or state.
APPLY NOW
Apply Now
×
FIND
PERSONALIZED JOBS

Sorry, we can't find that. Please try a different city or state.

CONTENT HAS
BEEN UNLOCKED
Close this window to view unlocked content
or
find interesting jobs in

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign Up

SIGN UP TO UNLOCK CONTENT

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign up to save the job and get personalized job recommendations.

Sign up to dismiss the job and get personalized job recommendations.

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Already have an account? Log in

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Company Saved

Answer a few questions and view jobs at that match your preferences.

Where do you want to work?

Job Saved

See your Saved Jobs now

or

find more interesting jobs in

Job Dismissed

Find better matching jobs in

Your search has been saved!

Become An Executive Administrative Assistant

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.

Working As An Executive Administrative Assistant

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $46,000

    Average Salary

What Does An Executive Administrative Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

Show More

Show Less

How To Become An Executive Administrative Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

Show More

Show Less

Do you work as an Executive Administrative Assistant?

Send To A Friend

Executive Administrative Assistant Jobs

NO RESULTS

Aw snap, no jobs found.

Add To My Jobs

Executive Administrative Assistant Career Paths

Executive Administrative Assistant
Executive Assistant Office Manager Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
Executive Assistant Office Manager
Business Office Manager
7 Yearsyrs
Executive Assistant Manager Office Manager
Administrative Manager
6 Yearsyrs
Owner Owner/Manager Account Manager
Client Services Manager
7 Yearsyrs
Owner Director
Administrative Director
8 Yearsyrs
Administrator Consultant Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Administrator Human Resources Generalist Senior Recruiter
Staffing Manager
5 Yearsyrs
Account Executive Assistant Store Manager Assistant Property Manager
Assistant Community Manager
5 Yearsyrs
Administrator Business Office Manager
Accounts Receivable Manager
6 Yearsyrs
Human Resources Generalist Consultant Senior Accountant
Accountant And Office Manager
6 Yearsyrs
Manager Business Manager
Business Operations Manager
8 Yearsyrs
Owner Assistant Vice President
Administration Vice President
6 Yearsyrs
Benefit Specialist Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
Account Executive Customer Service Manager Administrative Manager
Human Resources Administration Manager
6 Yearsyrs
Assistant To Executive Vice President Executive Assistant/Office Manager
Executive Office Manager
6 Yearsyrs
Team Leader Customer Service Manager Administrative Manager
Administrative Operations Manager
6 Yearsyrs
Contracts Administrator Project Administrator
Senior Project Coordinator
7 Yearsyrs
Legal Secretary Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Manager Service Manager Maintenance Manager
Special Projects Manager
7 Yearsyrs
Assistant To Executive Vice President Executive Assistant To President
Administrative Services Manager
7 Yearsyrs
Show More
Share

Do you work as an Executive Administrative Assistant?

Help others decide if this is a good career for them

Average Length of Employment
Top Careers Before Executive Administrative Assistant
Secretary 3.7%
Cashier 2.0%
Internship 1.9%
Top Careers After Executive Administrative Assistant
Cashier 2.1%

Do you work as an Executive Administrative Assistant?

Executive Administrative Assistant Demographics

Gender

Female

83.0%

Male

8.6%

Unknown

8.4%
Ethnicity

White

60.2%

Hispanic or Latino

17.8%

Black or African American

12.2%

Asian

6.3%

Unknown

3.5%
Show More
Foreign Languages Spoken

Spanish

64.2%

French

9.4%

German

3.7%

Italian

3.4%

Portuguese

3.4%

Chinese

1.9%

Arabic

1.9%

Mandarin

1.8%

Japanese

1.8%

Russian

1.7%

Polish

1.1%

Vietnamese

0.9%

Korean

0.9%

Cantonese

0.7%

Tagalog

0.6%

Swedish

0.5%

Greek

0.5%

Carrier

0.5%

Hindi

0.4%

Hebrew

0.4%
Show More

Executive Administrative Assistant Education

Schools

University of Phoenix

32.5%

Strayer University

8.3%

Kaplan University

5.4%

Ashford University

4.8%

University of Maryland - University College

4.1%

American InterContinental University

3.9%

Liberty University

3.8%

Miami Dade College

3.6%

University of Houston

3.6%

Northern Virginia Community College

3.3%

Florida International University

3.3%

Georgia State University

3.1%

Houston Community College

2.9%

Arizona State University

2.7%

Southern New Hampshire University

2.6%

New York University

2.6%

Capella University

2.5%

University of Central Florida

2.4%

San Jose State University

2.4%

University of South Florida

2.2%
Show More
Majors

Business

40.2%

Psychology

5.7%

Accounting

5.5%

Communication

4.5%

Health Care Administration

4.2%

Human Resources Management

3.9%

Management

3.9%

Legal Support Services

3.7%

Criminal Justice

3.3%

Marketing

3.3%

Liberal Arts

3.2%

English

2.7%

Education

2.6%

General Studies

2.5%

Secretarial And Administrative Science

2.2%

Nursing

1.9%

Finance

1.7%

Medical Assisting Services

1.7%

Computer Science

1.7%

Sociology

1.6%
Show More
Degrees

Bachelors

36.5%

Other

28.5%

Associate

16.2%

Masters

9.7%

Certificate

6.2%

Diploma

1.6%

Doctorate

0.7%

License

0.6%
Show More

Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$46,000
View Detailed Salary Report
$29,000
Min 10%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$72,000
Max 90%
Best Paying Company
DuPont
Highest Paying City
San Francisco, CA
Highest Paying State
California
Avg Experience Level
4.0 years
How much does an Executive Administrative Assistant make at top companies?
The national average salary for an Executive Administrative Assistant in the United States is $46,643 per year or $22 per hour. Those in the bottom 10 percent make under $29,000 a year, and the top 10 percent make over $72,000.

Real Executive Administrative Assistant Salaries

Job Title Company Location Start Date Salary
Executive Assistant/Administrative Manager Christie Brinkley Inc. Bridgehampton, NY Oct 01, 2013 $82,000
Executive Administrative Assistant The Muttontown Club Inc. East Norwich, NY Dec 15, 2015 $76,232
Executive Administrative Assistant The Muttontown Club Inc. East Norwich, NY Apr 25, 2016 $76,232
Executive Assistant, International Customer Service Administration Israel Discount Bank of New York New York, NY Jul 01, 2015 $75,546 -
$81,600
Executive Administrative Assistant Sino-American Consulting, LLC Bethesda, MD Oct 08, 2016 $74,235
Executive Administrative Assistant Al Tayyar Energy-Princeton Bethesda, MD Sep 20, 2016 $73,986
Executive Administrative Assistant Overseas org To Support Humanist Movement Vietnam Falls Church, VA Apr 03, 2016 $71,200
Executive Administration Assistant Matte-Finish LLC New York, NY Jan 05, 2016 $70,000
Executive Administrative Assistant Panamerican Foods LLC Kearny, NJ Aug 18, 2016 $68,806
Executive Administrative Assistant Saeilo, Inc. PA Sep 16, 2015 $67,829
Executive Administrative Assistant Jean Dousset Jewelry LLC West Hollywood, CA Feb 24, 2016 $67,142
Executive Administrative Assistant, IPB Lloyds TSB Bank PLC Miami, FL May 18, 2011 $67,000
Executive Administrative Assistant Technicom Inc. Sterling, VA Mar 23, 2015 $66,726
Executive Administrative Assistant Shark Sushi Brea, CA Feb 24, 2016 $57,158
Administrative Assistant To Executive Director Friendship Ambassadors Foundation, Inc. Greenwich, CT Oct 25, 2016 $56,650
Executive Administrative Assistant Cobb International Farmers Market, Inc. Smyrna, GA Aug 27, 2015 $56,451
Administrative Assistant To Executive Director Friendship Ambassadors Foundation, Inc. Greenwich, CT Oct 25, 2015 $55,000
Executive Administrative Assistant Litoil Usa Inc. Miami, FL Jul 02, 2015 $54,000
Administrative/Executive Assistant Petroleum Management LLC Miami, FL Mar 17, 2015 $50,650
Executive Secr. & Administrative Assistant Konikowski Insurance Agency, Inc. Wallington, NJ Apr 01, 2010 $50,505
Administrative Assistant To Executive Director Friendship Ambassadors Foundation, Inc. Greenwich, CT Oct 17, 2014 $50,000
Executive Administrative Assistant Bilingual Capricho Inc. Downey, CA Mar 18, 2008 $42,679
Bilingual Executive Administrative Assistant Southeast Regional Center, LLC Duluth, GA Sep 14, 2014 $42,679
Administrative Assistant To Executive Director Friendship Ambassadors Foundation, Inc. Greenwich, CT Oct 17, 2011 $42,011
Executive Administrative Assistant Joel S Cohen PC New York, NY Apr 15, 2012 $41,823
Executive Administration Assistant Joel S Cohen PC New York, NY Oct 01, 2012 $41,823
Executive Administrative Assistant Yellowstone Capital LLC New York, NY Oct 15, 2011 $41,683
Executive Administrative Assistant Document Solutions Group, Inc. Malvern, PA Feb 09, 2016 $41,406

No Results

To get more results, try adjusting your search by changing your filters.

See More Salaries

How Would You Rate The Salary Of an Executive Administrative Assistant?

Have you worked as an Executive Administrative Assistant? Help other job seekers by rating your experience as an Executive Administrative Assistant.

Top Skills for An Executive Administrative Assistant

  1. Office Supplies
  2. Financial Statements
  3. Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Placed orders for office supplies and ensured inventory of specific medical equipment.
  • Prepared reports, financial statements, and payroll -Responsible for confidential personnel information -Dispatched drivers, planned and organized meetings
  • Initiated and managed communication between State and Federal agencies to meet compliance, tax W-4, payroll and insurance regulations.
  • Provided daily office functions including creating/organizing/maintaining files and data entry.
  • Prepared PowerPoint presentations and created departmental meeting reports on behalf of the Director for meetings

How Would You Rate Working As an Executive Administrative Assistant?

Are you working as an Executive Administrative Assistant? Help us rate Executive Administrative Assistant as a Career.

Rank:

Average Salary:

Embed On Your Website

Top 10 Best States for Executive Administrative Assistants

  1. New York
  2. Connecticut
  3. District of Columbia
  4. Maryland
  5. Rhode Island
  6. Nevada
  7. California
  8. Virginia
  9. Alaska
  10. Massachusetts
  • (2,236 jobs)
  • (388 jobs)
  • (413 jobs)
  • (723 jobs)
  • (96 jobs)
  • (196 jobs)
  • (4,582 jobs)
  • (1,153 jobs)
  • (89 jobs)
  • (1,566 jobs)

Top Executive Administrative Assistant Employers

Jobs From Top Executive Administrative Assistant Employers

Related to your recently viewed content