Executive Administrative Assistant Entry Level jobs

Stand Together is a philanthropic community that helps America's boldest changemakers tackle the root causes of our country's biggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society. We are seeking an Executive Assistant to support our development (fundraising) team. The Stand Together development team brings together top business leaders to solve our country's biggest problems through financial and strategic leadership of our most cutting-edge programs and investments. Likewise, Stand Together's high-performing major gifts program helps hundreds of donor partners actively participate in the programs they support, advancing our shared priorities through robust, year-round engagement. In this role, you will connect task management to organizational priorities with a high degree of confidentiality, a sense of urgency, and customer focus. The development team is a fast-paced, collaborative group with a reliance on effective calendaring and meeting management. To be successful in this role, you will take pride in identifying and anticipating business needs, recognizing that success is determined by intentionality and your ability to execute with excellence. You enjoy being part of a team that supports and learns from each other and finds fulfillment by helping others achieve success!How You Will Contribute Calendar management. Prioritize a high volume of inquiries and requests while troubleshooting conflicts with a high level of attention to detail. Partner with other assistants to calendar meetings effectively and efficiently. Make recommendations grounded in strategic priorities to ensure smooth day-to-day engagements. General administrative support. Process invoice payments, reconcile receipts and expense reports on behalf of your leader, and book and coordinate travel, itineraries, and logistics. Identify areas to increase efficiency and innovate to improve administrative processes. Keep an eye out for opportunities to help the administrative team support the organization's goals more effectively. Identify and learn new tools and techniques to elevate the level of support and partnership the team gives. The role will be based in-person in the Ballston, VA office. What You Will Bring 5+ years of professional experience. Experience in a high-volume scheduling environment strongly preferred. Astute attention to detail and a drive to take initiative. Professional manner and strong interpersonal communication skills, written and verbal. Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative. A collaborative approach to work; give and receive feedback respectfully. Ability to think strategically about the leader's time as an allocation of resources. Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure. Ability to provide articulate and concise oral and written communications. Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook's calendar function), and PowerPoint. Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect. Standout Candidates Will Bring Proficiency with expense reporting software, such as Concur Proficiency with Salesforce What We Offer Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace. A meaningful career: Join a passionate community of over 1,300 employees dedicated to improving lives and driving innovative solutions to complex social challenges. Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop and apply their unique talents. Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive. Our Values: Working at Stand Together is different from many other organizations. Our culture is deeply rooted in Principle Based Management (PBM ), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM empowers our employees to be entrepreneurial, to innovate, and to continually drive transformation. We believe diversity fuels creativity, broadens knowledge, and helps drive success, and that is why we're proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, respect and sensitivity.

Executive AssistantLocation: Petersburg, VAType: Direct HireSalary Range: $70k-$85k Hours: Monday – Friday, 8:00 AM - 5:00 PM Lingo Staffing is seeking a detail-oriented and proactive Executive Assistant on behalf of our client in Petersburg, VA. This is an exciting opportunity to work in a dynamic environment, supporting high-level executives and contributing to the success of the organization.Key Responsibilities: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence. Perform basic bookkeeping tasks, such as processing checks and maintaining financial records. Accurately transcribe dictations and draft documents with excellent attention to detail. Coordinate travel arrangements, including booking flights, accommodations, and transportation. Maintain organized records and ensure all tasks are completed efficiently. Proactively identify opportunities to assist and stay engaged during downtime. Qualifications: Strong typing skills, with a minimum speed of 65-75 WPM. Exceptional command of the English language, both written and verbal. Highly organized and able to prioritize tasks effectively. Reliable attendance and a strong sense of accountability. College degree preferred but not required. #INDSTO

MAG Aerospace is hiring for a **Executive Level Administration Support, Junior** with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in **Arlington, VA** Provide high-level executive administrative support to senior leaders within the F-35 Joint Program Office (JPO). This role requires individuals capable of working independently in a fast-paced, high-pressure environment. Successful candidates must demonstrate exceptional communication skills, the ability to manage complex schedules, and experience working with senior leadership in Department of Defense (DoD) Headquarters. **Essential Duties and Responsibilities** **Duties include, but not limited to:** + Serve as a point of contact for senior executives, managing their schedules, appointments, and correspondence. + Coordinate and prepare meeting materials, briefings, and executive-level presentations using Microsoft Office products. + Organize and manage executive travel arrangements, including travel orders, vouchers, and expense reports, in accordance with DoD policies. + Act as a liaison Senior Level Support, senior leadership, internal teams, and external stakeholders to ensure seamless communication. + Maintain and track classified and unclassified documentation, ensuring adherence to DoD security protocols. + Support senior leaders with administrative requirements such as managing taskers, correspondence, and official reports. + Anticipate the needs of senior leaders to ensure smooth operations and efficient decision-making. + Perform additional duties as required to support F-35 JPO priorities. + This position requires consistent interaction with the most senior leaders in the F-35 JPO. Professionalism, discretion, and attention to detail are critical. + Flexibility and adaptability are key to supporting the ever-changing needs of senior executives. **Requirements** + At least three (3) years of experience working in a DoD Headquarters performing similar tasks. + Strong working knowledge of DoD operations and protocols. **Skills and Competencies** : + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint). + Outstanding written and verbal communication skills. + Proven ability to work independently with minimal supervision in a fast-paced environment. + Strong organizational and multitasking skills. + Familiarity with handling classified material and compliance with security regulations **Clearance Requirement** : + Active Secret clearance. **Preferred Qualifications** : + Five (5) years of experience supporting military senior leaders or civilian equivalent. + Strong familiarity with F-35 JPO mission objectives and priorities. + Demonstrated ability to manage and prioritize competing demands in a dynamic environment. **Education:** + **Preferred:** Associate's degree or higher. **Special Note** The position is contingent upon candidate's ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements. Government or customer site-specific requirements may include, but are not limited to, proof of full COVID-19 vaccination status, except in circumstances where a candidate is legally entitled to an accommodation. **Company Policy** _MAG Aerospace (MAG) is an Equal Opportunity/Affirmative Action Employer and is committed to Diversity and Inclusion. We encourage diverse candidates to apply to our positions._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status._ _Click below for the "Know Your Rights" and "Pay Transparency Nondiscrimination" supplement posters._ _******************************************* _MAG Aerospace (MAG) is committed to providing an online application process that is accessible to all, including individuals with a disability, by offering an alternative way to apply for job openings. This alternative method is available for those who cannot otherwise complete the online application due to a disability or need for accommodation._ _MAG provides reasonable accommodation to applicants under the guidance of the Americans with Disabilities Act (ADA), Section 503 of the Rehabilitation Act of 1973, the Vietnam-Era Veterans' Readjustment Assistance Act of 1974, and certain state and/or local laws._ _If you need assistance due to a disability, please contact the MAG Aerospace Recruiting email:_ _***********************_ _or call **************._ **Benefits and Compensation** At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: ********************************** Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $65,000 to $85,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees. **Need help finding the right job?** We can recommend jobs specifically for you! **Job Locations** _VA-Arlington_ **ID** _2024-7501_ **Work Region** _CONUS_ **Clearance** _Secret_

TSC is seeking a System Administrator I in Arlington, VA. This position supports the TSC Corporate IT Department. This position will provide in-office and remote technical support to employees for computer systems, networks, and hosted IT resources. TSC offers a professional working environment, a competitive salary, and an excellent benefits package. Come and join our team! Responsibilities: Troubleshoots and resolves widely varying technical issues as part of an IT team of ten people supporting laptops, desktops, servers, application software, network equipment, directory systems, circuits, software, telephones, and hosted tenant applications. Provides personal computer, hardware, and software support. Resolves problems or contacts additional technical support as necessary. Provides user instruction for IT systems and networks. Implements and manages security protocols and procedures. Required Qualifications: Minimum two years (2) years IT experience working IT support Experience with Microsoft Windows Desktop Operating systems Experience with MS Office Suite Experience with SharePoint Ability to multi-task Highly organized Detail oriented Willing to learn Preferred Qualifications: AS/BS in Computer Science, Computer Information Systems, IT related field Experience managing and configuring MS Exchange Experience with MacOS Experience managing and configuring MS Active Directory & Group Policy Comp TIA A+ Certification Network+ Certification U.S. Citizenship Required: Yes Eligibility to Obtain a DoD Security Clearance Required for this Position: Yes, Secret clearance. Travel: Minimal Relocation Assistance Available: Negotiable TSC Benefits: TSC offers a stable work environment, a competitive salary, and a comprehensive benefit package for full-time employees; including ESOP participation, 401k Plan, Flexible Work Schedules, Tuition Reimbursement, Co-Sponsored Health Plan, Paid Leave and much more. Applying to TSC: Only those candidates invited for an interview will be contacted. Employment at TSC is contingent upon the successful completion of a comprehensive background check, security investigation, and a drug screening. TSC is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class . This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Savvee Consulting is seeking to hire an Executive Administrative Assistant to support our federal client located in Arlington, VA. Candidates must be able to support executive staff by demonstrating strong communication and organizational skills and be able to work onsite based on the need of the client. Essential Functions Conducting various administrative duties to include: Performing Clerical Functions Preparing correspondences, briefing material, reports, and daily binders Managing calendars to include arranging/scheduling meetings and deconflicting as needed Taking meeting minutes, preparing action items, and producing summaries after each meeting Coordinating and preparing travel arrangements including flights, hotel, and auto rental by using the Concur travel system Providing logistics support for on and offsite meetings including coordinating teleconferences, video teleconferences, meeting registration, and room reservations Preparing visitor requests and escorting visitors Reviewing all documents for grammar, spelling, punctuation, and clarity Coordinating, responding, and monitoring of document requests from external entities and correspondence for in accordance with CISA policies and procedures Being detail-oriented and a flexible managing complex tasks and prioritizing competing demands Multi-tasking a in a fast-paced environment Understanding the organizational policies and procedures for the accuracy of solutions and deliverables to client Demonstrating a commitment to quality and customer support

Responsibilities:

About Us: Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations. About the position: TJFACT is seeking a highly qualified Executive Administrative Assistant to provide exceptional administrative support for The National Center for Science and Engineering Statistics (NCSES) team, within the United States National Science Foundation (U.S. NSF) in Washington, DC. This role will provide administrative and analytical support for a discrete set of activities outlined in the following section for the NCSES Director or Deputy Director. Duties and Responsibilities: NCSES Director Calendar management Manage out of oï ƒce events in NCSES Director's Meeting free days Annual Leave Conferences and other engagements Proactively resolve meeting conï ‚icts for a 4-week period on a weekly basis (meaning once a week, that week and the next 3 weeks are analyzed for conï ‚icts and conï ‚icts are proactively deconï ‚icted through communication with the meeting organizer and, if needed, the executive program director). Schedule meetings per the executive's Input all executive leave on the Director's Respond to meeting requests as forwarded by the executive. These should be responded to within 24 hours with at the least an acknowledgement to the requestor that the request is being worked on. Suggested dates to the requestor should be sent within 2 business days. The following parameters shall be used when scheduling meetings: In-person meetings must be scheduled on the executive or program director 's conï rmed in oï ƒce days, a zoom link should be provided as back-up in case someone is not in oï ƒce that day. Meetings should be spaced to allow for travel time between in person meetings and bio breaks between both in person and virtual meeti Meetings on similar topics should be scheduled together to the extent possible; for example, NSDS meeti Zoom-only meetings (Director walkthroughs, etc.) should be scheduled on executive or program director 's telework days, to the extent possible. Avoid scheduling ad hoc meetings on the day before and after a holiday or holiday weekend. Afternoons before holidays should be cleared to the extent possible. Every day ensure that all the meetings that day and the next day have agendas. Contact meeting organizers for agendas if missing. If an agenda is not received the day of the meeting, cancel the meeting, except meetings noted as an agenda-exception from the weekly calendar review or a blanket excepti Meet with the executive every Monday (or Tuesday if Monday is a meeting free day) to review the schedule. Calendar summaries and Backgrounders should be sent to the NCSES Director by Wednesday of the current week for the following week. The calendar summaries must contain the following: PDF of the next week's schedule suitable for printing Summary of other executive's and OD staff's out of office for that week Backgrounders on each meeting that is not a one-on-one with staff. Backgrounders must include at the least: Who is included in the meeting and 1-2 sentences about who they are. The first sentence should state who the person is. The second sentence should detail their role in the meeting if this information is known. Typically, this information is obtained from the meeting organizer. Summary of any materials provided in advance of the meeti Items required for the meeti Talking points for executive if requested. Backgrounds and calendars summaries must be updated throughout the week to reflect last-minute changes. Annually, both senior executive service and general workforce performance plan and performance review schedules must be created in conjunction with the executive to identify key milestones dates to meet the NSF deadlines. These milestone dates must be inputted into the calendar. Input conferences dates into the calendar as soon as they are available. Input key milestone dates to enable on-time submission of registration, abstracts, travel, and other items as needed. Input as soon as they are known all SBE Advisory Committee Meetings and National Science Board Meetings and cancel all other meetings on those days as soon as known. Office of the Director presenta ti on management Create within 30 business days of start and keep current weekly after that a presentation calendar of all presentation engagements. Track and assist in responding to presentation This includes a suggestion of who can give the presentation beside the requested executive. Collect and maintain a presentation repository for Oï ƒce of the Director staï € (OD) This repository must go back 5 years, be added to, and be organized by This must be reviewed monthly to ensure the latest presentation that was given is included. The presenter must be contacted for the ï nal version, ensuring any last-minute changes are captured. Create ï rst draft presentations on requested Use the presentation repository to bring in possible slides. Collect information from NCSES staï € as necessary. Presentations must serve to minimize text on slides, utilizing both the notes ï elds for spoken details and more slides to space our points. Draft or collect talking points for the This may involve working with the NCSES communications staï €. Send draft presentations as quickly as possible to the executive after acceptance of the presentation data, on a date agreed upon with the Schedule a meeting two weeks before the presentation to review the presentation with the executive. Iterate on presentation edits in communication with the executive up until the presentation date. Director, Deputy Director, and Chief Statistician Travel Must organize and track travel through the following steps. This occurs 3-4 times a year for the Director, 2-3 times a year for each the Deputy Director and Chief Statistician. Review and follow extensive NSF travel website. Create travel authorization (TA) on behalf of the executi Make sure all required fees are included in the travel authorization (TA). Work with the executive on airfare and hotel reservati Ensure all potential expenses are included in the TA. Make sure approvals are obtained in a timely manner once the TA is submitted, following up with approvers as needed. Facilitate and track required preparation activities - such as passports, visas, forms, IT needs, and training. Within 5 business days of the completion of the trip, review expenses with the executive, obtaining any required receipts (see travel site for what is required). Create a voucher in the system on behalf of the executive. Remove any fees that need removing from voucher. Make sure approvals are obtained within 14 business days once the voucher is submitted. Task Tracking Within 15 business days of start, develop and implement an approach for documenting completed tasks, removing them from the active inventory, and making them available for review in the future, if needed. Develop and maintain an inventory of all tasks requiring action by the executive or program Include the task, the action required, the requestor, the date of the request, the proposed due date, links to any relevant ï les, and, if the executive or program director delegates the task, the delegee in the inventory. Make the inventory available via a cloud-based system (e.g., TEAMS) and deliver an updated copy via email to the executive or program director every Monday morning. As requested, meet with the executive or program director every Monday (or Tuesday if Monday is a meeting free day) to review the inventory and ask questions about tasks where additional information is needed to complete the inventory listing. Track performance management tasks, including status of performance plans of direct reports of executive or program director. Track reoccurring conferences and key milestone Track contracts and contract actions needed by the executive or program This includes contract period of performances. General meeting assistance to program areas/ Document Development Provide administrative support for meetings and interviews throughout the program areas (schedule meetings, take notes, creates meeting preparation materials, coordinate interviews, book rooms for seminars/meetings) as This request is anticipated to be 3-4 times a month. Requirements: Bachelor's degree and a minimum of five (5) years applicable experience Experience with Domestic/International Travel Processing Strong oral and written communication skills Ability to complete research via the internet. Skill in the use of various office automation, hardware, and software components and packages (e.g., word processing, electronic mail, spreadsheets, databases, tables, and graphs) Knowledge of the principles, methods practices, and techniques of written and verbal communication Skill in communication techniques to gather and disseminate information and communication problems and results. The ability to work well with others and manage multiple tasks, with good organizational skills. The ability to handle contacts with internal and external constituents through a variety of situations with diplomacy and tact, in a professional, courteous, and helpful manner. Experience providing similar services for an office of relative stature. Ability to successfully complete a background check. Benefits: Medical, Vision and Dental Insurance 401-K plus match Paid Vacation days Paid holidays Short-Term and Long-Term Disability Voluntary Term Life TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodation will be made in accordance with governing law.

Gate Way is Looking For an Administrative Assistant! Top healthcare and retirement benefits, life/disability, paid time off, and more available The Administrative Assistant will be Responsible For providing quality clerical support by: overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed. Applicants for the Administrative Assistant should have exceptional customer service and organizational skills. Responsibilities • The Administrative Assistant will be Responsible For providing quality clerical support by: • overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed Benefits • Top healthcare and retirement benefits, life/disability, paid time off, and more available!

Secretarial/Clerical Isle of Wight County Schools is seeking an Administrative Associate III for the Superintendent's Office. Considerable clerical experince is preferred. Salary will be based on Pay Grade 15 the approved FY25 Support Staff Pay Scale. This is a 12-month, non-exempt position. Come join our team! An Equal Opportunity Employer Effective 11/19/2024 Attachment(s): Admin Associate III

Job Description Primary Location District Wide Salary Range $22,030.00 - $33,900.00 / Per Year Shift Type 11 Month-Full Time

We are seeking a highly organized and efficient Executive Assistant to support senior leadership in managing administrative tasks and ensuring smooth operations within the company. The ideal candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities with discretion and professionalism. ResponsibilitiesManage and maintain executives' calendars, schedules, and appointments.Coordinate and schedule meetings, travel arrangements, and itineraries.Prepare and proofread correspondence, reports, and presentations.Handle incoming calls, emails, and other communications.Organize and maintain files, records, and documents.Assist with project management and office tasks as needed.Liaise with internal teams and external stakeholders.Handle confidential information with discretion.Support the leadership team with daily operations and ad-hoc tasks. QualificationsProven experience as an Executive Assistant or in a similar administrative role.Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Proficient in Microsoft Office Suite and other office management software.Ability to work independently and as part of a team.Strong problem-solving and time-management skills.High level of professionalism and attention to detail. $80,000 - $100,000 a year

Job Description Primary Location Liberty Elementary School Salary Range Not Applicable Shift Type Full-Time

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel.**Essential Job Statements:** Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management * Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. * Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. * Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. * Assists with productivity analysis and accountability of Division faculty. * Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. * Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. * Prepares and handles all related paperwork and documents. * Administers VCU/VCUHS Human Resources policies and procedures. * Serves as the Division's liaison with VCU and VCUHS Human Resources. * Prepares and coordinates all required human resources paperwork. * Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. * Ensures responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system. * Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. * Works with respective program directors to incorporate house staff into the care model for patients. Financial Management * Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. * Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. * Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. * Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. * Manages and maintains all operating accounts. * Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. * Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. * Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. * Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. * Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration * Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. * Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. * Analyzes and reviews grant proposals for compliance with agency and VCU requirements. * Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. * Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. * Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. * Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. * Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. * Maintains knowledge of computer systems used to support research. * Serves as Effort Reporting coordinator for the division. * Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management * Assists with short-term and long-range space planning. * Meets with space analysts and determine space requirements. * Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. * Determines fiscal requirements for renovations and new building projects. * Handles, communicates and coordinates all physical moves. * Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management * Assists with all information techno

The Associated Administrator will provide support to our Neurology Department located in our MCVP office in downtown Richmond. Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements: Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Ensures responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population: Not applicable to this position. Employment Qualifications: Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education: Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required: N/A Licensure/Certification Preferred: Diversity Equity and Inclusion certification preferred Years and Type of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED: Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills and Abilities Required: Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s). Cultural Responsiveness: Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. Other Knowledge, Skills and Abilities Preferred: N/A Working Conditions: General Office environment May have periods of constant interruptions Physical Requirements: Physical Demands: Lifting/Carrying 0- 50 lbs. (1 - 33% of the time) Work Position: Sitting, Walking, Standing (1 - 33% of the time) Additional Physical Requirements/ Hazards: Manual dexterity (eye/hand coordination) Hear alarms/telephone/tape recorder Repetitive arm/hand movements Finger Dexterity Mental/Sensory: Strong Recall Reasoning Problem Solving Hearing Speak Clearly Write Legibly Reading Logical Thinking Emotional: Fast pace environment Able to handle multiple priorities Able to adapt to frequent change Workday Day (United States of America) EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

Proactively manage calendar and schedule items by applying considerable knowledge of the principal's role and responsibilities in relation to the supported mission, and working knowledge of larger mission priorities Coordinate with others, primarily from work unites within or superior to the principal's organization and with a diverse mix of internal and external contacts to effectively resolve calendar conflicts applying a working knowledge of protocol. Notify attendees and their staffs of scheduled calendar items Reschedule calendar items to accommodate new requirements and shifting priorities. Apply a working understanding of the roles and interrelationships among entities and the implications of making calendar change. Independently and proactively resolve any additional calendar conflicts created by new requirements. Notify appropriate personnel affected by changes, using a working knowledge of protocol procedures Ensure an appropriate alternate is identified and notified to attend select standing meetings when the supported principal is unable to attend Manage the principal's time by applying working knowledge of mission priorities, principal's area(s) and personal preferences, Agency protocol, and organizational hierarchy to screen, vet and prioritize emails and visitors and phone calls Prioritize unscheduled demands and determine threshold of issues that need to rise to principal's attention, using sound judgment considerable knowledge of the supported mission priorities and working knowledge of Agency and/or IC concerns Respond directly to inquiries when appropriate, or take action to facilitate resolution of a range of inquiries and concerns related to the supported mission. Vet and refer visitors, caller, email and other correspondence to appropriate Agency, IC, or other external contacts, rather than the principal, when feasible Seek information from appropriate Agency/IC resources or other external resources to provide background information the principal will require to adequately address and resolve issues and concerns not deferred to others. Track assigned actions to endure completion and response Place and answer phone calls for the principal; employ proper protocol Exercise tact, diplomacy, and discretion while serving as principal's liaison for interactions with officers at all levels within and outside the organization Interact confidently and effectively on behalf of the principal by communicating orally or in writing his or her requirements and priorities on routine to moderately complex mission-related issues Provide information or respond accurately to routine to moderately complex questions and/or technical/administrative issues and requests in a clear, concise, credible and courteous manner, and in their appropriate way (i.e., orally by phone or in person, or in writing via email, letter, or memorandum) Maintain and expand a network of professional contacts and working relationships with personnel from the Agency, IC< and a diverse mix of internal and external contacts to influence work outcomes and accomplish duties. Build network relationships that influence officers beyond the supported principals organization Draft clear, concise hard and soft copy routine to moderately complex correspondence on behalf of the principal, emulating his or her style and voice Format, proofread and edit correspondence and other documents to ensure clarity, accuracy, grammar and conformance with Agency/IC correspondence guidance. Route correspondence and track status through completion. As needed, track edits and multiple versions of documents Review correspondence and other documents to determine if question or concern is adequately addressed. Adapt submitted correspondence and other documents to enhance presentation and to more effectively convey information to the intended audience. Exploit Microsoft Office Suite or other applications to complete work Review correspondence and other documents to ensure documents are properly classified. Guide others within office on proper document and correspondence preparation, classification, and routing Establish or improve on existing records management plan in compliance with pre-established protocols; maintain and archive files accordingly. Organize hard and soft copy files, records and information for easy retrieval Anticipate requirements independently perform subsequent research and analyze information required for meetings seek information from personnel within the supported principal's organization or appropriate Agency, IC or other external resources to provide background information the principal will require for meetings and other engagements. Follow-up to ensure material is ready for review in advance of meeting Compile and/or review for accuracy and completeness, packages, briefing books, and background materials in support of principal's meetings; evaluate content and highlight key meeting details Determine appropriate meeting venue and arrange for needed logistics and security (required audio/video capabilities; adequate size room or other venue; transportation, sufficient travel time, parking, visitor requests, clearances, badges, escorts) to ensure principal and/or attendees have the required-access and resources to attend and participate in the meeting or event Conduct preliminary coordination of principal's proposed travel plans with all appropriate offices to ensure itineraries meet principal's requirements. This may include coordination of itineraries and passports/visas for travelers accompanying the principal Secure transportation and lodging reservations via internal travel system. Prepare and submit requests for travel and temporary duty request, if required. Follow up on all submissions to ensure principal's requirements are met Identify, draft, prepare, and/or obtain required travel documentation, including passports, visas, official correspondence, and trip cards Consult with Office of Medical Services to determine if principal's immunizations are current; schedule appointments to obtain immunizations if required Prepare travel accounting for principal's review and submission Prepare and submit any mandatory or other requirements Confirm principal's mandatory or other training requirements. Advise and remind principal of requirements and deadlines for completion Manage day-to-day office operations and seek to improve office workflow. Clarify assigned roles/tasks, track, and monitor administrative support-related actions to ensure completion. Track, monitor, and follow up on ongoing projects and initiatives. Recognize impact and interrelatedness of discrete administrative support functions. Collaborate with other support personnel or staff officer to ensure fluid office operations Oversee or executes a variety of support activities and functions (e.g., mail screening and distribution, vault custodian duties, maintaining conference room calendars, office supplies, and office equipment maintenance to include trouble-shooting basic problems, arranging repairs, and guiding others on equipment use) Serve as time and attendance (T&A) timekeeper. Monitor T&As each pay period to ensure completion, certification and authorization, and notify appropriate staff officers for action within deadlines Monitor arriving and departing personnel to ensure check-in/check-out procedures are completed. Ensure shared drive and database accesses are granted or removed accordingly. Update email groups and maintain phone directories/rolodex of key contacts Coordinate office events (e.g., All-Hands meetings, off-sites) in collaboration with office management/support staff Requirements Working knowledge of mission priorities to proactively manage and deconflict calendars and to determine threshold issues that need to rise to the principal's attention Working knowledge of Agency/IC protocol for contacting senior executives Working knowledge of Agency/IC structure, regulations, policies, and protocols to represent principal and to complete routine to moderately complex tasks Working knowledge of the roles, responsibilities and interrelatedness of the supported principal's organization, the IC, the organizations and executives with whom the principal regularly interacts, and considerable knowledge of the principal's role in relation to each Working knowledge of Agency and IC administrative processes, policies, and procedures, and internal support discipline applications and databases to fulfill duties, guide and teach other administrative support personnel Working knowledge of current practices associated with filing and tracking systems, including rapid storage and retrieval of information Extensive working knowledge of Microsoft Office Suite applications (Outlook, Word, PowerPoint and Excel) and other tools in order to format and adapt submitted correspondence for ease of presentation. Ability to track edits and multiple versions of documents Working knowledge of travel activities to support planning and scheduling of travel arrangements Ability to communicate in a clear and concise manner sufficient to convey moderately complex ideas, and information on technical/administrative mission-related issues in a well-organized logical, concise, credible, and courteous manner that is appropriate for the situation, topic and listener, and consistent with the principal's perspective or position Writing skills sufficient to compose accurate comprehensive, soft, and hard copy written products on moderately complex or sensitive subjects, tailored for the audience With guidance from the Government, representational skills (tact, diplomacy, protocol) to confidently, respectfully, and professionally, represent principal, area of assignment, and/or Agency at mission-related meetings, events and forums Critical thinking skills sufficient to make sound and timely recommendations and/or decisions in unique situations, considering alternate action Analytical skills sufficient to analyze complicated and/or sensitive information to address moderately complex mission-related issues Research skills sufficient to exploit internal resources, the Internet, and other conventional and unconventional sources Collaboration skills to work with others on activities or projects Negotiation and interpersonal skills to effectively de-conflict and resolve moderately complex mission-related technical or administrative issues or concerns Organization skill and attention to detail sufficient to plan, coordinate, track, and execute moderately complex work Time management skills to meet and adapt to changing requirements and shifting priorities, with general guidance from the principal or others Ability to discern between nuances in the scope and sensitivity of issues, ask targeted questions to gain a thorough understanding, and take appropriate action Ability to independently respond to mission-related requests, issues or concerns, or task appropriate personnel to respond Ability to operate successfully in a moderate to fast-paced work environment Ability to exercise tact, diplomacy, discretion, and confidentiality in interactions with all level of contacts within and outside the organization Ability to establish, maintain and leverage contacts and professional relationships to accomplish duties Ability to adapt to changing work requirements and priorities Four to five (4-5) years of progressively responsible administrative support experience with at least one to two (1-2) years of administrative support at the executive level Required: High School Diploma or GED Preferred: Associates or Bachelors' degree TS/SCI with a polygraph is required

Job Description Primary Location ACHS King Street Campus Salary Range $43,411.20 - $53,395.20 / Support SUP-01 Shift Type Full-Time

** Acousti Engineering Company of Florida** ** Administrative Assistant** Richmond, VA 23223 We are looking for an Administrative Assistant to join our team. If you're ready to be part of a forward-thinking, collaborative environment that nurtures your professional growth, then seize this opportunity, and make your mark with us. Dare to dream, dare to achieve - let's build the future together! **For this role, you will be responsible for:** * Perform general administrative duties such as answering phone calls, responding to emails, and managing correspondence. * Entering of Accounts Payable / Creating Purchase Orders. * Entering employee payroll along with process of sub payroll. * Hotel setup and coordination for field employees. * Provide administrative support to the construction team as needed. * Maintain and update internal electronic files. * Send proper documentation of job and contract information to General Office. * Call General Contractors with any questions or updates. * Create Purchase Order and Material List for material needed for jobs. * Assist the project managers with preparing bids, submittals, insurance and close out documents. Additional Qualifications that will make you successful in the role: * High School diploma. * Experience in working in a Construction Company is a plus. * Sage/Timberline experience a huge plus. * Excellent organizational skills and attention to detail. * Excellent written and verbal communications skills. * Team Player, willingness to “roll up your sleeves” and do whatever is necessary. * Honesty, integrity, and strong desire to be successful. * Ability to meet deadlines and work under pressure. * Can-do, positive attitude. Eligible full time Acousti employees can participate in our Total Rewards Program which includes: * Hourly position ($17-$20/hr) * Employees are paid weekly * Benefit Programs including health, dental and vision plans * 401K program * Company Paid Life Insurance and Long-Term Disability * Supplemental Life Insurance * Optional Short-Term Disability * Two weeks of vacation pay, and 8 company paid holidays ****This is an On-Site position**** This is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed. Employment with Acousti Engineering is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship. Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a)) Job Type: Full-time #oneacousti

Perform duties to varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office management systems such as Microsoft Word, Microsoft Excel, and Outlook. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, typing or word processing, office machine operation, and filing. RESPONSIBILITIES Communicate with employees, and other individuals to answer questions, disseminate or explain information, and address complaints. Answer telephones, direct calls, and take messages. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Operate office machines, such as photocopiers and scanners, voice mail systems, and personal computers. Compute, record, and proofread data and other information, such as records or reports. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Review files, records, and other documents to obtain information to respond to requests. Responsible for observing and complying with all safety and project rules. Performs other duties as required. JOB REQUIREMENTS Work within precise limits or standards of accuracy. Operate Microsoft Word, Microsoft Excel, and Outlook. Plan work daily. Possess excellent communication skills, interpersonal, organizational and problem-solving skills. Make decisions based on measurable criteria.

The Associated Administrator will provide support to our Neurology Department located in our MCVP office in downtown Richmond. Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements: Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Ensures responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population: Not applicable to this position. Employment Qualifications: Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education: Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required: N/A Licensure/Certification Preferred: Diversity Equity and Inclusion certification preferred Years and Type of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED: Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills and Abilities Required: Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s). Cultural Responsiveness: Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. Other Knowledge, Skills and Abilities Preferred: N/A Working Conditions: General Office environment May have periods of constant interruptions Physical Requirements: Physical Demands: Lifting/Carrying 0- 50 lbs. (1 - 33% of the time) Work Position: Sitting, Walking, Standing (1 - 33% of the time) Additional Physical Requirements/ Hazards: Manual dexterity (eye/hand coordination) Hear alarms/telephone/tape recorder Repetitive arm/hand movements Finger Dexterity Mental/Sensory: Strong Recall Reasoning Problem Solving Hearing Speak Clearly Write Legibly Reading Logical Thinking Emotional: Fast pace environment Able to handle multiple priorities Able to adapt to frequent change Workday Day (United States of America) EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.