Executive Administrative Assistant remote jobs

We're Hiring: Real Estate Team Administrator Full-Time | Remote Work* (Twin Cities-based) | Competitive Pay Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you love supporting a high-performing team and ensuring everything runs smoothly behind the scenes? Then look no further. We're looking for a Team Administrator to join our dynamic real estate team and be the backbone of our daily operations! What You'll Do: Administrative Duties ● Oversee all aspects of the administration of the lead agents' business. ● Manage schedules, appointments, and team calendars. ● Maintain lead agents' financial systems, P&L statements, bill payment, budgets, bank accounts, and business credit cards. ● Coordinate communication between clients, agents, and vendors. ● Maintain the team's CRM and transaction management systems ● Assist with social media, database marketing, and team events/trainings/meetings ● Keep the team organized and efficient - and have fun while doing it! ● Executive Assistant to Managing Partners, including travel booking ● Supervising other admin staff, if applicable, to include virtual assistants Marketing Duties ● Manage and update on the Team's website and blog(s) ● Manage Lead Agents' social media presence to include Facebook, Linkedin, Snapchat, Instagram, and NextDoor. ● Track and coordinate all inbound leads from websites, social media and other online platforms. ● Coordinate all client and vendor appreciation events. ● Actively identify, contact and set appointments with Assisted Living Facilities that may be interested in establishing a referral relationship with the team. ● Actively identify, contact and set appointments with Residential Builders who may be interested in being represented by the team. Minimum Requirements: ● Excellent verbal and written communication skills ● Good decision-making skills ● Strong interpersonal skills ● Strong organizational skills ● Excellent multitasking skills and the ability to perform efficiently and effectively under pressure ● Several years of professional work experience in related field/position ● High School Diploma/GED ● Able to work the vast majority of time remotely. Must be a full-time Minnesota resident who resides in the Twin City metro area. Preferred Qualifications: ● Post Secondary Education ● Prior experience as a real estate team administrator ● Strong familiarity with Followup Boss, Realscout, and CTE ____________________________________________________________________________ Why Join Us? ● We are a FUN team that prioritizes support for clients, agents and staff. ● Opportunity to grow with a top-producing real estate group ● Competitive salary + potential bonuses ● Opportunity to participate in the Team's fix and flip syndication ● Paid time off, flexible scheduling options, and more How to Apply: Send your resume and a short note telling us why you're a great fit to ********************** Make a difference. Keep us organized. Help us grow. We can't wait to meet our next superstar team admin!

Top-tier international law firm seeks highly organized and proactive Hybrid Executive Assistant to provide comprehensive support to a senior-level corporate attorney in the firm's Orange County office. Executive Assistant will work 3 days in the office and 2 days at home, depending on attorney's schedule. This position requires exceptional multitasking abilities, strong communication skills, and a keen eye for detail. Executive Assistant will play a crucial role in managing the day-to-day practice administration, smooth workflow, and the overall efficiency of the partner's practice. Executive Assistant should have proven track record coordinating all aspects of domestic and international travel, including flight bookings, hotel accommodations, ground transportation, and itinerary management. Executive Assistant will ensure seamless travel experiences and handle any travel-related issues that may arise and will manage all events/calendaring. Ideal candidate will have 3-8 years stable work history coordinating for C-level attorneys in a large to mid-sized law firm or for top executives at a fortune 500 company. Pay range is $70-100k, depending on skills and experience - firm offers excellent benefits. For prompt, confidential consideration, please submit MS Word resume.

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS Bachelor's Degree Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy Want to be a trusted confident to the Director and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data Excellent written and verbal communication skills Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented Engaging, war and polished demeanor and a true team player An interest in education or fundraising a PLUS

*If you are a recruiter or staffing firm, please don't reply to this job posting. Thank you.* About the Company E2 is a clean energy tech company providing rapid-installation power solutions for businesses and communities. Our solutions rely on industry-leading, American-made components currently performing in markets throughout the world. EnergyTwo DevCo LLC designs, develops and manages clean energy generation, storage and electric vehicle (EV) charging systems for businesses and streamlines construction by containing all components and digital smarts in one unit, the E2 PowerPad. About the Role We're looking for a highly capable Executive Assistant who operates at the strategic level - someone who can be “in the room,” anticipate needs, organize priorities, and create clarity in a fast-moving environment. This is a right-hand partnership to the CEO of a solar tech/virtual powerplant company with event coordination and cross-functional involvement. Ideal for someone who enjoys being at the center of relationships, operations, and execution. Responsibilities Serve as trusted partner and point-of-coordination for the CEO across business, travel, and operational needs. Manage and protect the CEO's schedule, priorities, and focus. Prepare briefs, presentations, investor materials, and follow-up communications. Coordinate travel, speaking events, and stakeholder engagements. Support internal leadership team alignment and cross-department organization. Maintain discretion, situational awareness, and executive poise in high-stakes settings. Qualifications 10+ years in executive support, operations, or chief-of-staff-type roles. Experience in clean tech, finance, venture, or high-growth environments. Comfortable traveling and working in dynamic, evolving contexts. Highly organized, emotionally intelligent, and confident working with executives and investors. Remote work will be considered but the CEO will be based out of Kings Beach, Lake Tahoe and need to travel there frequently (hybrid remote role).

Executive Assistant The Executive Assistant provides high-level administrative support to senior leadership and ensures the seamless operation of the executive office. This role requires exceptional organization, clear communication, sound judgment, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities for the Executive Assistant: Serve as the primary contact for internal and external stakeholders on behalf of the executive team. Manage complex calendars, meetings, appointments, and travel logistics. Prepare, edit, and proofread correspondence, presentations, reports, and other documents. Coordinate meetings, including scheduling, agenda preparation, materials, and follow-up actions. Handle sensitive and confidential information with absolute discretion. Support project management efforts by tracking deadlines, deliverables, and progress updates. Conduct research and compile information to support executive decision-making. Partner with other departments to maintain efficient communication and workflow. Assist with general office management tasks such as maintaining records and ordering supplies. Anticipate executive needs and proactively address issues or opportunities. Perform additional administrative duties as assigned. Required Skills & Experience: Bachelors degree in Business Administration or related field (preferred). Minimum of 5 years experience as an Executive Assistant or in a senior administrative role. Advanced proficiency in Microsoft Office Suite and modern collaboration tools (Teams, Slack, Zoom, SharePoint, etc.). Exceptional written and verbal communication skills. Strong organizational skills with meticulous attention to detail. Ability to work independently, prioritize tasks, and thrive in a fast-paced environment. Professional demeanor and strong interpersonal skills. Experience with complex travel coordination, event planning, and project support is a plus. #HOUWC46 #ZR Interested candidates please send resume in Word format Please reference job code 136151 when responding to this ad.

About the Role: We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm. Key Responsibilities: · Provide administrative support to ensure efficient operation of the remote office. · Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP). · Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks. · Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues. · Prepare and submit local and state sales and withholding tax reports. · Collaborate with the Accounting team to ensure timely and accurate invoicing. · Follow up with clients regarding invoicing discrepancies and late payments. · Answer and direct phone calls, take messages, and manage professional correspondence. · Schedule and coordinate meetings, manage calendars, and assist with logistics as needed. · Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems. · Prepare and edit documents, including memos, reports, and emails. · Maintain and update employee records and assist in compiling internal reports. · Keep internal policies and procedures documentation current and accessible. Qualifications & Experience: · Bachelor's degree in Accounting or a related field is highly preferred. · Proven experience in an administrative support role with financial responsibilities. · Hands-on experience with QuickBooks and Insperity payroll processing is required. · Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel). · Excellent organizational skills with strong attention to detail and accuracy. · Professional communication skills-both written and verbal. · Ability to work independently, prioritize tasks, and meet deadlines in a remote environment. · Experience handling sensitive financial and HR information with discretion. · Experience working for a professional services consultancy-especially in the technology or software sector-is a strong plus. Why Join Us? This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture. To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience-especially with QuickBooks, Insperity, and any work in the technology or professional services space. We look forward to hearing from you!

PR firm specializing in community engagement and special events. Responsible for client retention, customer servicing, and providing industry specific outreach related technical support including providing guidance to clients. Essential Job Functions Maintaining and updating filing, supply inventory, and databases Operating office machines: phones, photocopiers, scanners, printers, and computers Computing, recording, and proofreading data and other information such as records or reports Typing, formatting, proofreading, editing, and binding RFP proposals, correspondence, and other documents Completing work schedules, managing calendars, and arranging appointments General administrative support for events Prepare reports and correspondence Available to work evening hours and weekend events as needed Knowledge, Skills & Abilities Must have strong attention to detail, organizational, and administrative skills Ability to write reports, business correspondence, and develop business procedure templates Excellent customer service skills, with professional demeanor in person, in writing, and on the phone Must be able to competently use Microsoft Office (Excel, Outlook, Word, PowerPoint), Adobe Acrobat, and have a quick-to-learn acumen for other software platforms Bilingual English/Spanish is required Work Schedule: Hybrid *Position will be required to come into the Pasadena office 2 days per week and 3 days working remote. Pay: $24.00 an hour Qualified candidates submit your resume today!

Clorox is the place that's committed to growth - for our people and our brands. Guided by our purpose and values, and with people at the center of everything we do, we believe every one of us can make a positive impact on consumers, communities, and teammates. Join our team. #CloroxIsThePlace Your role at Clorox: The Executive Assistant is a critical day-to-day partner, providing executive support to the EVP - Chief Legal & External Affairs Officer, a member of the Clorox Executive Committee. This role requires exceptional judgment, discretion, and organizational skills to manage sensitive matters, complex scheduling, and high-profile internal and external communications. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, high-integrity environment. You will serve as the face of the company and are an extension of the leaders, reinforcing the purpose and values of Clorox. This role is responsible for understanding the structure and operation of the company, managing the Executive's meeting cadence, prioritizing & responding to inquiries, and resolving issues with minimal supervision, independently and proactively. The Executive Assistant will collaborate and support communications and initiatives across the organization. In this role, you will: Strategic Administrative Support * Manage the EVP's calendar, including complex scheduling across time zones and functions as well as the Legal & External Affairs department calendar. * Coordinate domestic and international travel, including complex and detailed itineraries, complete expense reports, and accurately reconcile all P-card activity. * Draft, edit, and format executive-level communications, presentations, and reports. * Communicate directly and proactively with key leaders and/or stakeholders, internally and externally, including board members, executives, and various partners; formulate details for memos, emails, presentations, reports, etc. * Manage details of highly confidential information with professionalism, integrity, and discretion. Board and Departmental Meetings, Departmental Operations & Coordination * Support Board meetings and logistics as requested. * Support Legal & External Affairs leadership team and other key meetings, including agenda development, logistics, and follow-ups. * Maintain department-wide distribution lists, contact databases, and organizational charts. * Coordinate special projects and cross-functional initiatives. * Track key deliverables and ensure timely execution of action items. Confidential & Legal Matter Management * Handle confidential legal and regulatory documents with discretion and accuracy. * Assist with board materials and documentation as requested. * Support compliance with internal policies and external regulatory requirements. Culture & Engagement * Foster a collaborative, inclusive, and high-performance culture within the broader enterprise and the Legal & External Affairs team. * Organize departmental and team events and activities, and department-wide communications. * Serve as a key connector across administrative professionals and executive assistants enterprise-wide. What we look for: * Bachelor's degree or equivalent years of experience. * Legal industry experience or familiarity with legal concepts, terminology, and processes. * 8+ years administrative assistant experience supporting C-suite level executive. * Advanced experience with Outlook and calendaring program; intermediate to advanced Word, SharePoint, and PowerPoint skills; beginner to intermediate Excel skills. * Experience organizing meetings and events. * An understanding of how to manage complex business problems and articulate challenges, proposing solutions and working cross-functionally to achieve goals. * Follow-through on projects and commitments with speed and efficiency. * Excellent oral and written communication skills. * Exceptional interpersonal skills with positive, can-do attitude. * Demonstrated ability to handle confidential information and complex assignments using considerable judgment and initiative. * Ability to be detail-oriented with effective time management skills, the ability to multitask and have a drive for results. * Forward-thinking with the ability to effectively plan against future needs with a process-minded orientation. Workplace type: Hybrid - 4 days in the office, 1 day working from home Our values-based culture connects to our purpose and empowers people to be their best, professionally and personally. We serve a diverse consumer base which is why we believe teams that reflect our consumers bring fresh perspectives, drive innovation, and help us stay attuned to the world around us. That's why we foster an inclusive culture where every person can feel respected, valued, and fully able to participate, and ultimately able to thrive. Learn more. [U.S.]Additional Information: At Clorox, we champion people to be well and thrive, starting with our own people. To help make this possible, we offer comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates' unique needs. This includes robust health plans, a market-leading 401(k) program with a company match, flexible time off benefits (including half-day summer Fridays depending on location), inclusive fertility/adoption benefits, and more. We are committed to fair and equitable pay and are transparent with current and future teammates about our full salary ranges. We use broad salary ranges that reflect the competitive market for similar jobs, provide sufficient opportunity for growth as you gain experience and expand responsibilities, while also allowing for differentiation based on performance. Based on the breadth of our ranges, most new hires will start at Clorox in the first half of the applicable range. Your starting pay will depend on job-related factors, including relevant skills, knowledge, experience, and location. The applicable salary range for every role in the U.S. is based on your work location and is aligned to one of three zones according to the cost of labor in your area. -Zone A: $65,000 - $115,800 -Zone B: $59,600 - $106,100 -Zone C: $54,200 - $96,500 All ranges are subject to change in the future. Your recruiter can share more about the specific salary range for your location during the hiring process. This job is also eligible for participation in Clorox's incentive plans, subject to the terms of the applicable plan documents and policies. Please apply directly to our job postings and do not submit your resume to any person via text message. Clorox does not conduct text-based interviews and encourages you to be cautious of anyone posing as a Clorox recruiter via unsolicited texts during these uncertain times. To all recruitment agencies: Clorox (and its brand families) does not accept agency resumes. Please do not forward resumes to Clorox employees, including any members of our leadership team. Clorox is not responsible for any fees related to unsolicited resumes.

At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. About us Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems. Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. In our fast-paced environment big problems ignite us-we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future. At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact. Make Wayve the experience that defines your career! The role The role of Executive Assistant & US OEM (Original Equipment Manufacturer) Coordinator offers a dynamic opportunity to have a direct impact on the company's efficiency and success, providing comprehensive support across various facets of business operations at Wayve. About you In order to set you up for success as an EA & OEM Coordinator at Wayve, we're looking for the following skills and experience. Essential Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively: Working with UK HQ is essential and 7am PT is the preferred start time Thrive in a fast-paced environment, working well under pressure, delivering good results Can handle shifting priorities and formulate contingency plans Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders Detail-oriented, proactive and takes initiative Experience supporting Executives/C-suites Creative approach to problem solving and are solutions orientated Ability to demonstrate highest level of integrity and confidentiality at all times A flexible and adaptive style to working, positive attitude, and a team player Proficient knowledge of Google Drive skills and can adapt to new platforms Strong communication skills - verbal and written Desirable Strong project management skills with experience coordinating complex events and multi-step processes Skilled in handling expenses and budget management, ensuring financial oversight and compliance Experience in organising large-scale company events, such as offsites, conferences, or team-building activities Proficient in managing internal communications and coordinating with teams across different departments Proactive in identifying opportunities to streamline processes and improve operational efficiency A creative mindset, comfortable contributing ideas to improve the team experience and the company's work culture Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact This is a full-time role based in our office, a minimum of four days a week. At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home, though as an office lead it will be important to be in the office on a very regular basis. We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you're passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply. For more information visit Careers at Wayve. To learn more about what drives us, visit Values at Wayve DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are seeking a skilled Virtual Executive/Personal Assistant who is capable of managing the account and client relationship and must be located in the US only. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Must reside in the USA. Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Job DescriptionBenefits: Wellness resources Employment Type: Full-Time (40 hours per week) Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE) About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: Manage the CEOs schedule, appointments, and calendar with precision. Coordinate and confirm business meetings, travel arrangements, and event logistics. Prepare reports, presentations, and correspondence as needed. Assist with drafting emails and handling communication on behalf of the CEO. Screen and prioritize incoming calls, messages, and requests. Business Operations Support: Conduct research, compile data, and prepare briefs for meetings. Assist in managing confidential business and legal documents. Track and follow up on action items, deadlines, and key business initiatives. Coordinate with internal teams, franchisees, and external partners as directed. Personal Assistance: Handle personal errands and administrative tasks to ensure smooth daily operations. Oversee household scheduling, vendors, and appointments if necessary. Assist with organizing events, reservations, and travel logistics. Project Management & Coordination: Support the execution of strategic projects and initiatives. Organize files, records, and key business documents. Liaise with key executives, including franchisees, medical professionals, and business associates. Qualifications & Experience: 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner. Strong organizational, multitasking, and problem-solving skills. Exceptional written and verbal communication abilities. High level of discretion and professionalism when handling confidential matters. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools. Tech-savvy with the ability to manage digital communications and scheduling software. Ability to work under pressure, anticipate needs, and adapt to changing priorities. Experience in healthcare, franchising, or business operations is a plus. Bachelors degree preferred but not required. Work Environment & Schedule: Location: Work will be performed in the West Los Angeles area (90066). Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters. Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks. Why Join Health Atlast? Be part of an innovative and growing healthcare franchise that is changing lives. Work closely with a dynamic CEO and leadership team. Gain valuable experience in a fast-paced, mission-driven organization. Competitive compensation and opportunities for professional growth. How to Apply: If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, wed love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

Join Our Team and help us grow at Modus Create! Modus Create is seeking a driven Sr. Executive Assistant to provide exceptional support to three senior executives. This role requires a strategic thinker with a proven track record of managing complex schedules, facilitating high -level communications, and coordinating key initiatives. The ideal candidate will possess outstanding organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. About You: Experience: Senior Executive Assistant Key Responsibilities: Mailbox & Calendar Management: proactively manage complex scheduling across time zones and priorities to optimize executive availability and alignment Travel Management: Oversee domestic and international travel logistics, ensuring seamless itineraries and contingency planning Executive Event Management: lead budgeting, planning, and execution of high-impact events that foster team cohesion and strategic alignment Executive Leadership Meetings: coordinate & support weekly leadership meeting logistics, content flow & action items Strategic Planning Support: Assist executives in strategic planning initiatives, including rhythm of business, presentations, and research to support decision -making processes. Expense Governance: administer expense reporting ensuring adherence to corporate policies and timely reconciliation Executive Recognition & Engagement: facilitate recognition initiatives that reinforce leadership visibility and team morale Qualifications: Experience: Minimum of 7 years of experience as an executive assistant or in a similar role, preferably supporting senior executives Education: Bachelor's degree in business administration, program management, or a related field is preferred. Skills: Consistently demonstrates exceptional organizational and time management abilities to meet deadlines and optimize productivity Proactively identifies and resolves potential obstacles, transforming challenges into opportunities for innovation and continuous improvement Skilled communicator with a strong command of both written and verbal expression across diverse audiences Advanced proficiency in Microsoft Office Suite Thrives in autonomous roles and collaborative team environments, adapting seamlessly to shifting priorities Maintains the highest standards of discretion and confidentiality in handling sensitive information You'll Love Organized and Driven team: Ability to manage multiple priorities and meet tight deadlines. Travel: Flexibility to travel, domestically and internationally, for senior leadership offsites, conferences and other reasons as directed by the leadership team Represent Modus at Events: Support Executives pre and post conferences/events, engaging with clients and other representatives, as needed. Team Culture At Modus, a fast-growing, remote-first company, you'll experience various exciting projects! Here's a taste of what you might do: Giving Back: Be an industry thought leader through opportunities such as blog posts, open source contributions, and event speaking. Travel & connections: Meet fantastic people during our remote meet-ups! It's all about collaboration and fun! Global environment and diversity at its best. Teaching and learning: Work in active teams on internal and external projects, staying up-to-date with the latest technologies. Being a self-starter: Autonomy and proactivity are the keys to succeed at Modus. Client interactions: Represent Modus and our values while connecting directly with our clients, some of the world's biggest brands. Growth: Enjoy comprehensive learning benefits, with access to over 12,000 courses. Your growth is our priority! About us: Founded in 2011, Modus is a global, fully remote team of world-class technologists who thrive in a collaborative, innovative environment. We were fully remote before it was cool! We support organizations on their digital transformation journey through strategic consulting and full lifecycle product development, partnering with industry leaders including Atlassian, GitHub and AWS. Recognized as one of the Inc. 5000 Fastest Growing Private Companies for nine years and a top remote work company by FlexJobs, we have helped some of the world's largest brands deliver powerful digital experiences. We combine boutique expertise with enterprise-scale capabilities. As an award-winning Atlassian partner with a world-class team, we help organize, innovate and solve complex challenges for Fortune 500 companies and beyond, we want to hear from you. Perks of working with us: Remote work with flexible working hours Flexible Time Off/PTO Premium Health Insurance (medical, vision, and dental) Other benefits such as FSA and HSA 401 (k) Modus Global Office Program: for when you want to get out of your home, we offer on-demand access to private offices, meeting rooms, coworking spaces and business lounges in locations in over 120 countries. Employee Referral Program Travel according to client or team needs The chance to work side-by-side with thought leaders in emerging tech Access to more than 12,000 courses with a licensed Coursera account. Possibility to obtain paid certification/courses if they align with company goals and are relevant to the employee's role Additional benefits might apply contingent on your location. At Modus, you'll be part of a vibrant team that values innovation, collaboration, and professional growth. We empower our employees to drive change and make an impact in the technology landscape through top-tier service consultancy.

The Executive Assistant role is targeted for a highly versatile individual to work in a fast-paced environment providing quality, project and administrative support to the Associate Vice President of Global Quality & Regulatory Affairs (GQRA) for AMPD. This role executes a broad range of advanced and diversified tasks and details, handles highly sensitive and confidential information on a regular basis, and requires a high level of discretion. The ideal candidate must have exceptional judgement, comprehensive experience, project coordination capabilities, experience supporting a quality unit in a regulated business, skill and knowledge of company operations, policies, practices, and procedures. Requires deep proficiency in a broad range of administrative, technical, quality and operational activities. The ideal candidate will have experience assessing and anticipating needs and be comfortable with making independent decisions. In addition, the candidate will apply their extensive experience and creative problem-solving skills to work on projects that are complex in nature and have narrow deadlines while supporting operations more efficiently via the team's SharePoint and tracking systems. Confident under pressure and happy with multi-tasking, the candidate will be in a unique position to provide administrative, quality and project management support to the executive and their organization. This role will work closely with the LDG GQRA team to coordinate quality, project and technical actions for AMPD. The role is remote. Responsibilities include: Proactively manages calendars and schedules, including coordinating meeting logistics globally, as well as recurring internal staff meetings and other Executive level reviews. Maintains awareness of significant deadlines and plans proactively for them. Establishes a tracking mechanism for all departmental travel needs for the team and monitors the departmental budget, flagging excursions during budget review. Coordinates all aspects of travel arrangements including booking flights, hotel and local transportation; providing itineraries; and arranging visa/passport requirements as needed. Prepares and reconciles travel expense reports. Manages calendar for internal and external events, assisting with the creation, consolidation and distribution of meeting material, planning and management of webcasts so AVP is prepared for each engagement. Communicates professionally with internal customers, external suppliers and regulatory authorities, other executives, and employees at all levels of the company. Manages creation and tracking of large purchase orders. Works with the internal procurement team to add new suppliers to the vendor database, then works with finance to track monthly expenses for department. Establishes and manages SharePoint databases for department. Prepares all employee communication material with the leader, coordinates the meeting delivery, follow up actions and post meeting feedback compilation to enhance employee engagement. Responsible for ensuring organizational charts, job descriptions, training profiles are maintained and updated on internal group sites. Supports GQRA, LDG leaders and full team during meetings, events, correspondence, and communication activities including support in team organization and deadline tracking. Create material for team communication events and meetings. Ensure team distribution lists are maintained. Responsible for providing on-boarding support for new hires reporting to the AVP. As needed, may participate in and/or lead projects within the function. Knowledge, Skills, and Abilities: Excellent judgment and discretion, high integrity. Strong verbal and written communication skills. Strong computer and technical skills and experience with collaboration and communication tools such as MS 365 business applications (Word, Excel, PowerPoint, etc.). Proficient in use of collaboration tools such as Outlook, SharePoint, Teams, and Telepresence enabled Teams. Ability to work independently and as part of a team. Proven time management and organization skills. Excellent interpersonal skills. Positive demeanor, confident style, can-do attitude. Ability to professionally engage with demanding and sometimes challenging stakeholders. Good judgment and decision-making skills. Requires the ability to direct questions and solve problems independently. Ability to prioritize and take initiative. Ability to multi-task in a sometimes high-stress environment. Significant attention to detail and follow-through skills. Qualifications Qualification, Education, Experience: Prior experience providing project, quality, administrative support at an executive level. Minimum of 8 years of experience is required. Requires higher education or specialized training/certification, or equivalent combination of education and experience Quality Assurance or Regulatory Affairs experience would be a plus Additional Details This job has a full time weekly schedule. It includes the option to work remotely. Applications for this job will be accepted until at least October 22, 2025 or until the job is no longer posted.The full-time equivalent pay range for this position is $31.31 - $48.92/hr plus eligibility for bonus, stock and benefits. Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: ************************************* Agilent Technologies, Inc. is an Equal Employment Opportunity and merit-based employer that values individuals of all backgrounds at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, religion or religious creed, color, gender, gender identity, gender expression, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military or veteran status, protected veteran status, or any other basis protected by federal, state, local law, ordinance, or regulation and will not be discriminated against on these bases. Agilent Technologies, Inc., is committed to creating and maintaining an inclusive in the workplace where everyone is welcome, and strives to support candidates with disabilities. If you have a disability and need assistance with any part of the application or interview process or have questions about workplace accessibility, please email job_******************* or contact ***************. For more information about equal employment opportunity protections, please visit *************************************** Required: OccasionalShift: DayDuration: No End DateJob Function: Administration

Our Company Changing the world through digital experiences is what Gainwell's all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

Description To effectively manage the Executive Office in accordance with Cooperative bylaws, policies, and procedures, while supporting established cooperative strategic priorities and goals. To ensure that Member Annual and Special Meetings are held in accordance with Cooperative bylaws. To ensure that Board of Trustees (“Board”) Meetings are held in accordance with Cooperative bylaws and policies. To ensure that Cooperative records are adequately maintained for both Member and Board meetings in accordance with legal and industry standards. Qualifications and Education Requirements Associate's Degree in Business Administration or related field is desirable. Practical experience may be substituted for college. Seven (7) years of increasingly responsible experience as an assistant to a senior corporate officer, preferably a chief executive officer. Experience in the electric utility industry is highly desirable. Core Competencies : Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills : Conversant in “Robert's Rules of Order.” Complex meeting and travel logistics Knowledge and experience regarding various virtual formats (scheduling and managing meetings in Microsoft Teams, Webex, , other platforms; maintaining/overseeing? Board electronic portal BoardEffect and Member electronic portal) Proficiency with Microsoft Office applications and workflow applications such as SharePoint Proficiency with applicable document management and data governance systems and processes Soft Competencies/Skills : Effective verbal/nonverbal, listening and written communications Confidentiality Diplomacy Negotiation Customer Service Oriented Efficiency Organizational Skills Planning Leadership Essential Functions Provides general services, advice, and assistance to the Board, the CEO & General Manager, and the executive team. Works in close coordination with the legal team to facilitate governance responsibilities of the Board, including, but not limited to: Calling and holding of regular or special meetings of the Board, associated Committees, and meetings of the Membership to ensure that all legal requirements are met Attending all Board meetings and committee meetings as appropriate, and all annual and special meetings of the Membership, and drafting or reviewing minutes of all such meetings Ensuring that meeting documents are stored electronically for historical purposes in accordance with internal procedures Assisting the legal team in parliamentarian activities at all meetings attended Reviewing, recommending, and facilitating updates to the corporate documents including Seminole's Articles of Incorporation, its Bylaws, and Board and Corporate Policies Ensuring that all updates are timely communicated to the Board and employees Works closely with the Board officers to facilitate meeting and function responsibilities Manages the required Board Committee rotation process Works closely with the CEO & General Manager, the executive team, and staff to develop and deliver meeting materials to the Board Acts as facilitator for obtaining required Board officer signatures on financial, loan, voting credential, and other documents Coordinates the onboarding process/orientation of new Trustees Provides committee liaison assistance directly to the Executive and Compensation Committees of the Board Manages the Board electronic portal providing accurate and up to date corporate information and event activity Oversees the effective use of and information sharing through the Member electronic portal Manages contracts associated with consultants, facilitators, catering, and external facilities for Board events and executive team meetings and events. Manages and coordinates the scheduling and logistics for a wide variety of meetings and events, both informational and interactional, for varied audiences/participants including the Board, executive team, leadership team, and employees Facilitates, encourages, and models a positive and productive organizational culture that reflects Seminole's values and Core Competencies - Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome Driven, and Professional Works collaboratively across Seminole and provides direct support for all departments as appropriate. Coordinates with the National Rural Electric Cooperative Association (NRECA), the Florida Electric Cooperative Association (FECA), Florida Reliability Coordinating Council (FRCC), Florida Electric Power Coordinating Group (FCG), National G&T Managers Association, Electric Power Research Institute (EPRI), any outside Boards to which the CEO & General Manager is a Director, and Seminole Members on cooperative administrative matters. Prepares and tracks the annual budget supporting the Executive Office and the Board. Manages the maintenance of the files and records of the Executive Office in accordance with Cooperative procedures. Manages a tracking system to ensure compliance of documents requiring Rural Utilities Service notification and/or approval is monitored and maintained. Determines personal educational and informational needs and attends/participates in training and development programs as appropriate. Performs other duties as applicable to the position or as assigned. Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must have a valid driver's license and be able to maintain an acceptable motor vehicle report. Working conditions Works in Seminole's headquarters office in Tampa, Florida under normal office working conditions. Occasional travel, including out-of-town, overnight travel, is required, as well as work outside of regularly scheduled hours. Remote work as required. “ Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

Under general supervision, perform difficult, responsible and confidential administrative and operational support duties for an assigned AVP or dean including faculty support; assist the dean/AVP with projects and maintain records and draft reports; track program processes and information; and perform complex budget analysis and grant administration duties. IDEA Regular Position California Oceanside, Cardiff, and/or Carlsbad One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be Monday through Friday, 8:00 am - 4:30 pm. Following successful completion of the probationary period and approval from the AVP, employees will be eligible for one remote workday per week (8 hours). The person selected for this position will be subject to assignment to any district facility during any hours of operation. The interviews with the screening and interview committee may be in-person or via Zoom. REMOTE WORK: MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 12, 2025 Requisition # 105295 The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. **Duties include:** - Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. - Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. - Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. - Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. - Create complex reports and spreadsheets which may utilize specialized software and systems. - Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. - Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. _* - Other duties may also be assigned_ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources **************************. For all other inquiries, please submit acontact form. _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ **DESIRED QUALIFICATIONS:** Bachelor's degree preferred. **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** - Advanced computer skills and demonstrated experience with office software and email applications. - Demonstrated success in following through and completing projects. - Excellent organizational skills and attention to detail. - Strong verbal and written communication skills. - Excellent customer service and interpersonal skills. - Ability to prioritize, multi-task, and assign work to others. - Ability to take initiative and ownership of projects. - Ability to routinely and independently exercise sound judgment in making decisions **CERTIFICATIONS & LICENSES:** None **PHYSICAL REQUIREMENTS*:** - Constantly perform desk-based computer tasks. - Frequently sitting. - Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. - Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 105295** + **Work Arrangement : Hybrid Eligible**