Executive Administrative Assistant remote jobs

TadHealth in Newport Beach, CA, offers a mental health care management solution for education institutions and community organizations. Role Description This is a full-time hybrid role for an Executive Administrative Assistant at TadHealth. The Executive Administrative Assistant will be responsible for providing administrative support, handling all communications with professionalism, and utilizing strong communication skills. This role allows for flexibility with some remote work. As an Executive Assistant at TadHealth, you will work closely with upper management and help manage and coordinate multiple executives' schedules, events, and projects. While this role reports directly to the Chief Executive Officer, you will also assist multiple members of our executive team. RESPONSIBILITIES: Manage multiple, dynamic calendars proactively, ensuring smooth scheduling even with frequent changes. Draft email correspondence and communications on behalf of multiple executives, including internal memos and external partner communications. Handle daily office organizational tasks. Coordinate travel arrangements/itineraries and submit related expense reports. Take notes in key meetings and follow up on action items. Support with presentation materials and communications as needed. Actively maintain team communication channels in Gmail, Slack, etc. Greet third parties arriving for meetings. Assist with team social activities and meetings. Assist with company and customer facing events working closely with other Executive Admins and office management. Build strong relationships with all stakeholders. QUALIFICATIONS: • Proven experience (3-5 years) supporting multiple executives. • Proactive organizational skills and calendar management. • Excellent communication skills, both written and verbal; strong team player. • Experience with collaboration software such as Slack, Google Docs, Sheets, Slides, etc. • Ability to juggle multiple, simultaneous projects and deadlines; responds quickly. • High level of professionalism and commitment to privacy and confidentiality. • Willingness to contribute to tasks of all sizes. • Efficient, fast-paced, and highly productive. • Ability to work from our TadHealth HQ a minimum of 3 days per week. • Passion for the mental health, education, and human performance space is a plus.

We have an exciting opportunity with our client in the music industry! This role is great for an Administrative Assistant looking to get into the creative space. This role is in New York City. Pay rate: $38 per hour Long term Temp (could very well go for at least a year) Supporting 4 VP-Level Managers In-office 2 days per week (Tues/Weds), rest of the week work from home Responsibilities: Calendar management: Responsible for scheduling appointments, meetings, and events on behalf of the executive. This includes organizing and maintaining the executive's calendar, coordinating availability with internal and external stakeholders, and ensuring that all appointments are accurately reflected and updated as needed. Travel coordination: Manage all requested aspects of the executive's travel arrangements, including booking flights, hotels, transportation, and other accommodations as necessary. This includes researching and comparing travel options, coordinating travel itineraries, and ensuring that all travel logistics are handled efficiently and within budget. Managing expense reports: Oversee the preparation, submission, and tracking of expense reports for the executive. This includes reviewing and organizing receipts, categorizing expenses, and completing expense forms within Expensify. The contractor will ensure that all expense reports are submitted accurately and in a timely manner. Logistical support: Provide logistical support for various administrative tasks and projects as assigned by the executive. This may include organizing and coordinating meetings, preparing meeting materials, setting up conference calls or video conferences, and assisting with other administrative duties as needed. Material support: Assist with managing and organizing materials related to the executive's projects or initiatives. This may include ordering materials as needed, supporting the creation or formatting of presentations or documents, or reviewing documentation. P&C Project Based Work: Provide support on ad-hoc projects including event coordination, administrative tasks, research, and deck creation with the People & Culture team & other departments on an as needed basis, based on bandwidth and availability. Office Support: Provide dedicated office support once a week or more on an as needed basis, ensuring all necessary administrative and operational tasks are handled efficiently. This includes maintaining office supplies, coordinating meeting spaces, managing the seating schedule, and addressing any immediate needs that arise during your assigned day. Offer additional office support during events or when teams and departments are present in the office for offsite activities. Qualifications: Heavy Calendar and Travel Management experience required Assisting with Events, Dinner reservations/planning Additional project-based work experience Must have worked with Google-Suite If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

High Profile has partnered with our client to find a confident and poised Executive Assistant to support a senior partner in a dynamic office setting. This full-time, in-office role requires a professional with exceptional organizational skills, emotional intelligence, and the ability to navigate shifting priorities seamlessly. Key Responsibilities: Provide dedicated support to the managing partner while collaborating closely with the office manager. Manage a complex calendar and scheduling needs, ensuring all commitments are met efficiently. Handle minimum reservation management and inbound calls, with little to no outbound call responsibility. Adapt quickly to changing priorities and take initiative in a fast-paced environment. Benefits: Work from home every Friday during the summer Health benefits paid 100% by employer 10% 401k match 15 -20 days of PTO Company closed between Christmas and New Year's Requirements: Must have 10 years of experience supporting a CEO or Managing Partner. Must have a business partner mindset. A background working in the investment banking industry preferred. Proficiency in Microsoft Office applications is required. Exceptional interpersonal skills and the ability to communicate confidently and effectively.

110-120K + bonus Founded in 2020, our client is an exciting and rapidly growing startup based in Munich, Barcelona, Madrid and Cluj. With a team consisting of over 250 passionate and skilled ML Engineers, Data Scientists, and Developers, they are dedicated to an ambitious objective of democratizing AI. They have harnessed cutting-edge technology to develop an exceptional AI mobile app that goes beyond conventional solutions. By seamlessly providing immediate business insights, they are poised to revolutionize the corporate landscape. Our client's vision is to establish themselves as the preferred platform for AI-driven decision-making, setting new standards in the industry. They have a firm belief that their state-of-the-art technology empowers organizations to make faster and more intelligent choices. By joining the team, you will have the opportunity to be at the forefront of this transformative movement, shaping the future of intelligent decision-making in remarkable ways. We are currently seeking a motivated Executive Assistant responsible for providing administrative support to the CEO. Responsibilities Schedule meetings and appointments for executives and team members. Monitor and track project statuses and deadlines. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Plan and coordinate company events and meetings. Maintain financial reports by collecting, analyzing, and summarizing accounting information. Book travel arrangements for executives, including flights, hotels, and transportation. Assist in other administrative tasks as needed. Leading the office management of New York office Requirements 4+ years of experience as an administrative assistant or in a similar position with strong experience and exposure of managing communications and schedules of senior executives Previous experience in event planning and travel management. Excellent written and verbal communication skills both in English and German. Proficient in MS Excel, Word and Outlook and other office management tools and applications. Prior experience with scheduling, tracking, and invoicing. Ability to handle confidential information with discretion. Strong attention to detail and ability to multitask. What we offer We are an internationally diverse team that supports one another We develop high-quality software and thus create sustainable added value for our customers We live a feedback culture so that we can constantly reflect and improve We offer flexible remote work with free time management within the projects We enjoy new technologies and love to learn new things and grow with them We give freedom for further training because lifelong learning is important to us

Bethune Consulting is a software consulting firm based in Dallas, Texas, specializing in cloud infrastructure, digital transformation, and IT systems optimization. With a dedicated team of developers, engineers, data scientists, and product managers, we tailor our services to meet the specific needs of our clients. Role Description This is a full-time hybrid Executive Assistant role at Bethune Consulting in Dallas, TX, with some flexibility for remote work. The Executive Assistant will be responsible for providing administrative support to executives, managing expense reports, offering executive support, facilitating communication, and providing general administrative assistance. Qualifications Experience in Executive Administrative Assistance and Executive Support Ability to manage and create Expense Reports Strong Communication skills Proficiency in Administrative Assistance tasks Excellent organizational and time management skills High level of discretion and confidentiality Prior experience in the technology industry is a plus Bachelor's degree in Business Administration or related field

Executive Assistant - Monroe, New York Supporting a business owner/philanthropist in managing their personal, professional, and charitable activities. This role combines high-level administrative support with comprehensive household and property management. Schedule: M-F 9:00 AM - 5:30 PM | Mondays mostly remote | Minimal evenings/weekends Core Responsibilities Administrative & Financial • Coordinate with legal/financial teams for document management and tax preparation • Support board activities with meeting coordination and document preparation • Coordinate vendors and maintenance (HVAC, cleaning, renovations, repairs) • Manage complex calendar, travel arrangements, and event planning • Handle all correspondence and communications Required Qualifications • 5-10 years EA/PA experience • Expert in MS Office, Apple iOS, QuickBooks, and Google Suite • Exceptional organizational and communication skills • Independent problem-solver with strong attention to detail

Executive Personal Assistant to CEO, Leading International Marine Transshipment Company, Stamford, CT The CEO of a well-established global marine transshipment service with offices all over the world is looking for a “right hand” Executive Personal Assistant to manage all things administrative (50% EA/50% PA). This is an exciting opportunity to work side by side with a CEO who has built the business to be a leader in his field through innovative solutions for its clients with a “never say no” attitude. The ideal candidate has 3 to 5 years of experience supporting a C-suite executive or HNW individual, personally and professionally with a "can do, no job too small" attitude. The ideal candidate is also a true problem solver who understands how to anticipate needs and make last minute changes to meeting schedules on a daily basis to keep the CEO on track. This is a 5 day a week position in their new office in Stamford with flexibility to work from home when the CEO is traveling. The CEO usually travels roughly 2 weeks out of the month. About the Job: Support the CEO as a “right hand” including overseeing an ever- changing calendar that needs to be updated and "tweaked" given his schedule Manage domestic/international travel arrangements with detailed itineraries Interact with internal and external stakeholders and help prepare CEO for meetings including collateral materials, research, catering and the like Help manage multiple home properties: handle maintenance and Plan events, dinners for internal and client meetings, personal and professional Expense reporting Ad hoc projects, personal and professional Personal work, run errands, update car registrations, etc Salary, Discretionary Bonus, Comprehensive Health Benefits, 4 Weeks Vacation About You: 3 -5 years of experience as an Executive Personal Assistant supporting a C-suite executive or HNW principal Bachelor's Degree Very detail oriented with the ability to change gears quickly; a problem solver who anticipates needs and works independently High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office Suite skills; experience managing a calendar with meetings in multiple time zones Excellent written and verbal communication skills A worldly perspective; someone who may be well traveled a plus

Jefferies Financial Group Inc. (‘‘Jefferies,' ‘‘we,' ‘‘us' or ‘‘our') is a U.S.-headquartered global full service, integrated investment banking and securities firm. Our largest subsidiary, Jefferies LLC, a U.S. broker-dealer, was founded in the U.S. in 1962 and our first international operating subsidiary, Jefferies International Limited, a U.K. broker-dealer, was established in the U.K. in 1986. Our strategy focuses on continuing to build out our investment banking effort, enhancing our capital markets businesses and further developing our Leucadia Asset Management alternative asset management platform. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia. Primary Responsibilities: Directly support the firm's Chief Financial Officer and Global Treasurer Maintain calendars; schedule all meetings and conference calls; handle meeting conflicts and prioritization issues Prepare and submit all expense reports Coordinate both domestic and international travel Hours are 8am -5pm ET, in the office Monday - Thursday and work from home on Fridays Required Background/Skills: 5 - 10 years of administrative experience; preferably within the financial services industry High level of integrity and professionalism Ability to consistently demonstrate clear and concise written and verbal communication skills Strong technical skills in MS Office, Concur, Zoom, and Teams Enthusiastic, helpful, positive team player who works well with colleagues Excellent judgement and detail-oriented The salary range for this role is $100,000 - $120,000 and is eligible to receive over-time pay in accordance with applicable law. The salary offered will take into consideration an individual's experience level and qualifications. In addition to salary, Jefferies offers, for eligible employees, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (vacation), unplanned time off (sick leave), and paid holidays and paid parental leave. At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is an equal employment opportunity employer. We practice equal opportunity for all, and all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with qualified disabilities, as appropriate, under applicable law.

Pilgrim Africa's mission is to challenge despair, love boldly, and help African people create a future of sustainable prosperity and health. Founded by and for Ugandans as a faith-based NGO, Pilgrim Africa has grown to be an international organization with a focus on education and malaria elimination, working both within and outside Uganda on implementation, research and policy. Role Description This is a full-time hybrid role as a Personal Assistant to the Chief Executive Officer at Pilgrim Africa in Bellevue, WA, with flexibility for remote work. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, clerical skills, and administrative assistance to support the CEO in day-to-day tasks. The perfect candidate would be extraordinarily efficient, organized, detail-oriented, flexible, discreet, and enjoy making things happen quickly and well. And a mind reader. Please write an unusual letter of inquiry. Qualifications Integrity Executive administrative assistance, personal assistance, and email management skills Strong clerical skills and administrative assistance Extremely strong organizational abilities Ability to execute complex tasks Attention to detail Excellent communication and interpersonal skills Ability to maintain confidentiality and professionalism Experience in a similar role or industry is a plus Bachelor's degree in business administration or related field Availability for driving errands

We are seeking a highly experienced Senior Executive Assistant to join our national security advisory firm. This role provides essential, proactive support to our executive team, including our Founding Partners. Our Senior Executive Assistant will be a composed and reliable professional who upholds our firm's reputation by ensuring seamless executive operations. You'll gain insight into the firm's most critical operations and innovations as you collaborate with a team of accomplished professionals and industry leaders. The ideal candidate has a proven track record supporting high-level executives, such as senior government officials or CEOs, along with strong project management skills and technical aptitude. Location: Washington, DC (4 out of 5 days onsite) Responsibilities Scope: Manage executive engagements, including (but not limited to) complex travel planning, scheduling, meeting prep, logistics, technical support, and expense processes Maintain clear, professional communication with internal and external stakeholders, ensuring all interactions reflect the firm's standards Demonstrate discernment by assessing situations and determining appropriate measures for resolution or escalation as needed Collaborate with peers to manage the needs and commitments of up to 5 executives Organize, prioritize, and monitor incoming requests and documentation to ensure timely follow-through and execution Draft and edit key communications, ensuring alignment with the firm's preferred style and branding Provide back-up administrative support for office Assist in managing special projects or events, coordinating resources, timelines, and deliverables to support firm-wide initiatives Qualifications: Bachelor's Degree 5+ years of experience providing high-level executive support to C-suite executives or senior leadership 1+ years of experience in a dedicated support role for Senior government officials preferred Professional demeanor and exceptional written and verbal communication skills Demonstrated ability to anticipate needs, take initiative, and prioritize tasks Technical aptitude to set-up and troubleshoot various meeting technologies Highly proficient in managing complex calendars and travel planning (Outlook preferred) Discretion and ability to handle confidential information with professionalism Who We Are Beacon develops and supports the execution of bespoke strategies to mitigate business risk, drive growth, and navigate an increasingly complex geopolitical environment. Through its bipartisan team and decades of experience, Beacon provides a global perspective to help clients tackle their toughest challenges. Beacon does not lobby Congress or represent foreign governments. Why Join Us Come be a part of our globally recognized team. At Beacon, we celebrate individual accomplishments and team success. There is a deliberate effort at our leadership level to maintain open doors. We offer flexible perks to help employees perform at their best, such as flexible paid time-off (PTO), paid parental leave, and remote work one day a week. All full-time employees are eligible to participate in medical, dental, vision, life and disability, and 401(k) benefit plans. Equal Opportunity Beacon Global Strategies is an equal opportunity employer committed to fair employment practices. Employment decisions are made without regard to race, sexual orientation, race, age, disability, religion, national origin, or any other characteristic protected by law.

ABOUT US We are a national trade association committed to empowering our members and advancing the industries we serve. Our work is driven by a core set of values: growth mindset, member focus, agility, collaboration, and candor . As we continue to elevate the experience of our members, we are looking for an adept and mature Executive Assistant to provide high-level support to our President & CEO. You thrive in a dynamic, fast-paced environment and are hungry for growth. This position is not a stepping-stone position; the right candidate has exceptional experience and is a career EA. You are a trusted business partner and ready to help make big goals happen! POSITION OVERVIEW We are seeking an Executive Assistant who is highly organized, proactive, and adaptable-someone who can seamlessly balance both independent tasks and collaborative work directly with the CEO. The ideal candidate will be excited by working in a demanding environment and will bring a blend of strategic thinking and exceptional execution skills. You will be the cornerstone of the executive office, ensuring that our leader is prepared and organized for success. KEY RESPONSIBILITIES Calendar Management & Coordination: Maintain and manage the CEO's complex calendar, n addition to the organizational calendar, ensuring meetings are scheduled efficiently and with strategic foresight. Anticipate scheduling conflicts and adjust as needed while prioritizing urgent matters. Travel Planning & Logistics: Organize detailed travel arrangements, accommodations, and transportation. Prepare travel agendas to ensure the executive is well-prepared for meetings, events, and site visits. Meeting Preparation & Follow-Up: Prepare meeting agendas, create PowerPoints, gather necessary materials, and ensure that the CEO is fully equipped for meetings. Take notes, track action items, and ensure timely follow-up on outstanding tasks. Help the CEO and the organization have and keep impeccable agreements. Communication & Correspondence: Act as the first point of contact for internal and external communication with the CEO. Screen emails, phone calls, and other messages, responding when appropriate, or escalating as needed. Project Management & Prioritization: Support high-priority initiatives and projects, helping to organize and execute them smoothly. Track deadlines, provide updates, and ensure that all necessary resources are in place. Collaboration with Executive Team: Work closely with the CEO, executives, and department leaders to ensure seamless communication and alignment. Be a trusted partner in managing both routine tasks and special initiatives. Confidentiality & Discretion: Handle sensitive information with the utmost professionalism, confidentiality, and respect for privacy. Avoids and shuts down back-channeling, gossip, and any waste of time and energy; protects the culture and resources of the executive and the team. QUALIFICIATIONS Experience & Maturity: 10+ years of experience as an Executive Assistant supporting senior executives, ideally in a fast-paced, high-demand environment. Previous outstanding experience working with C-level leaders is preferred. Proactive & Self-Directed: Able to work autonomously with a high level of initiative, while also being highly collaborative in team-oriented environments. Organizational Excellence: Exceptional time management, organizational, and multitasking skills with the ability to prioritize competing demands. Communication & Agility: Strong verbal and written communication skills, with the ability to adapt to different audiences. Comfort in managing diverse projects and shifting priorities. Tech-Savvy & Optimal Virtually: Proficient in Microsoft Office Suite and various digital tools for calendar management, project management, and communication. Accustomed to working virtually with asynchronous and synchronous communication, ideally through Slack or Microsoft Teams. Experience working remotely preferred. Commitment to Core Values: A passion for personal growth, member-focused work, agility in responding to evolving demands, and a deep commitment to fostering a collaborative and candid environment. WHY YOU WILL LOVE THIS ROLE Purpose-Driven Work: Work in an environment where you are directly contributing to the success and growth of our members, and where every day presents new opportunities for impact. Dynamic & Collaborative Culture: Join a team that is both supportive and growth-minded. You'll be surrounded by A-players who are driven by a shared mission and who embrace agility, open communication, and a passion for learning. Growth & Development: We believe in constant growth and improvement. As a member of our team, you will have the opportunity to expand your thinking and skills, take on new challenges, and contribute to meaningful projects. If you are a highly organized, adaptable, and growth-oriented Executive Assistant who thrives in a fast-paced, collaborative environment, we want to hear from you. Domestic travel required up to 10% of the time. The ideal candidate is within commuting distance from Arlington, Virginia, or is exceptional at leveraging “on the ground” resources to get in-person tasks accomplished . Apply today to be part of a mission -driven team where your contributions will make a lasting impact. Benefits:• Health insurance• Group life insurance• Long-Term disability• Short-Term disability• Dental Insurance• Vision Insurance• 401k retirement plan• Paid time off•Work-from-home with 3-5 days a month in our Arlington, VA office PandoLogic. Category:Administrative, Keywords:Executive Secretary, Location:Arlington, VA-22219

Contract Length: 06 months (with potential to extend) We are looking for an organized and proactive Executive Assistant to provide high-level administrative support to the Head of Clinical Development Operations (CDO) and other senior members of the CDO team. This position will involve managing meetings, handling procurement tasks, assisting with financial activities, and supporting the operational needs of the department. The role is initially onsite, with potential for remote work 1-2 days per week after onboarding. Key Responsibilities: · Meeting Administration: Coordinate logistics for CDO-LT meetings, including scheduling, venue arrangements, AV setup, agenda preparation, and material distribution. Manage meeting minutes and follow up on action items to ensure completion. · Financial and Procurement Support: Assist with financial tasks such as processing contracts, raising purchase orders, and reconciling invoices. Support contractor agreements, timecards, and manage procurement-related activities in compliance with company policies. · Notary Public Services: Provide Notary Public services to CDO functions (if certified), or ensure appropriate channels are utilized for notary services. · Administrative and Operational Support: Manage travel and expenses for the Head of CDO and senior leadership. Assist with onboarding new hires, coordinating interviews, and supporting recruitment efforts. · Resource Tracking and Reporting: Track FTEs and internal costs, ensuring accurate quarterly financial reviews in collaboration with the finance team. · Collaborative Support: Collaborate with internal teams (HR, IT, finance, legal) to ensure smooth operations and effective communication across the CDO. Serve as backup to Senior EA supporting Head of R&D and Chief of Staff. · Project Support: Assist in various ad-hoc projects within the Clinical Development Operations (CDO) and CTE teams. Education: Minimum of a Bachelor's degree in Business, Project Management, or a related field, or an Associate's degree with relevant experience. Experience: · Minimum 3 years of experience as an Executive Assistant or in an operational/admin role supporting senior management. · At least 2 years of experience in the pharmaceutical, biotech, or CRO sector is preferred. · Experience with financial and procurement systems (e.g., SAP, ARIBA, CONGA). · Proficiency in MS Office Suite, particularly Excel. Skills: · Strong communication skills (both verbal and written). · Ability to prioritize tasks and manage time effectively in a fast-paced environment. · Attention to detail and accuracy in all tasks. · Ability to maintain confidentiality and handle sensitive information with discretion. Languages: Fluent in English (additional languages are a plus). Certifications: Notary Public certification is preferred. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivani Email: ************************************ Internal Id: 25-29042

Hawthorne Lane is a boutique firm specializing in recruitment for administrative and Executive Assistant roles in Washington, DC, Maryland, and Virginia. We work with trusted clients across industries such as non-profits/associations, finance and private equity firms, consulting/PR firms, real estate companies and many more. Hawthorne Lane welcomes new professionals kicking off their career with light prior administrative experience as well as advanced candidates seeking their next step. Our clients offer hybrid, in-person, and remote work models, with roles ranging in responsibilities as well as positions that require travel and overtime or those that support more structured hours. Our recruiting team is here to provide high-level guidance in your search. After submittal, if your qualifications meet the needs of any of our roles, one of our team members will reach out to set up a first consultation and can collaborate with you to help you to identify which of our many opportunities is the right match for your specific goals. Key Responsibilities: Variety of duties ranging in complexity including front desk support, administrative assistant, executive assistant, personal assistant, project management, and client support responsibilities. Opportunities to work in one-to-one or team support positions. Positions that require anywhere from strong internship experience through school to multiple years of industry-specific and high-level administrative support experience. Why You'll Love Working Here: Employers who seek top talent and value their administrative, executive and professional support and show appreciation. Fun and lively work cultures with a variety of in-person, hybrid, and remote environments. Competitive compensation packages with medical insurance, PTO, 401(k), bonus eligibility and opportunity for paid overtime. Organizations that love to engage committed employees and have them participate in key projects and meetings. What We're Looking For: Driven. You have a strong desire to contribute your skills in and Administrative or Executive Assistant capacity. Accountable. You are reliable in your execution of tasks and possess efficient organizational skills. Polished and professional. You radiate approachability and provide excellent customer service experience when working with internal and external contacts. Master of time. You are experienced in managing schedules, adjusting tasks to meet deadlines and understand commitment to a team or leadership requires flexibility. Practiced discretion. You operate confidentially across sensitive information and can be a trusted liaison between executives and staff or clients. Coherent. You are an excellent communicator through verbal and written methods. Hawthorne Lane is privileged to partner on new and upcoming opportunities continually, so if you don't see an immediate fit on our website, send in your resume to start a conversation for when the right match opens! Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

About the job Why Zensar? We're a bunch of hardworking, fun-loving, people-oriented technology enthusiasts. We love what we do, and we're passionate about helping our clients thrive in an increasingly complex digital world. Zensar is an organization focused on building relationships, with our clients and with each other-and happiness is at the core of everything we do. In fact, we're so into happiness that we've created a Global Happiness Council, and we send out a Happiness Survey to our employees each year. We've learned that employee happiness requires more than a competitive paycheck, and our employee value proposition-grow, own, achieve, learn (GOAL)-lays out the core opportunities we seek to foster for every employee. Teamwork and collaboration are critical to Zensar's mission and success, and our teams work on a diverse and challenging mix of technologies across a broad industry spectrum. These industries include banking and financial services, high-tech and manufacturing, healthcare, insurance, retail, and consumer services. Our employees enjoy flexible work arrangements and a competitive benefits package, including medical, dental, vision, 401(k), among other benefits. If you are looking for a place to have an immediate impact, to grow and contribute, where we work hard, play hard, and support each other, consider joining team Zensar! Zensar is seeking a Business Analyst(Offer workbench (OWB), NPI (New Product Integration) ,EA AND CCW) in San Jose, CA , 100% Remote . This is open for Full time with excellent benefits and Contract Role as well with outstanding growth opportunities. You might really grab our attention if you have: Job description: Strong understanding of Cisco's applications such as Offer workbench (OWB), NPI (New Product Integration) Admin, and a basic understanding of HMP (Hierarchy Management Platform). Knowledge of Cisco's Enterprise Agreement processes, policies, and procedures. Well-versed in front-end applications like eGenie, CCW, EAMP & EAWS and their functional usage, Offer set up, offer enablement etc. Collaborate with Business Units (BUs) and Offer Project Managers (PMs) to ensure the setup of new portfolios in EA and the required buying program attributes. Understanding of ATOs, Billing PIDs, and fulfillment PIDs. Good to have - Basic understanding of JavaScript & HTML (not mandatory). Zensar believes that diversity of backgrounds, thought, experience, and expertise fosters the robust exchange of ideas that enables the highest quality collaboration and work product. Zensar is an equal opportunity employer. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Zensar is committed to providing veteran employment opportunities to our service men and women. Zensar is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. Zensar does not facilitate/sponsor any work authorization for this position. All candidates must present valid authorization to commence new employment in the U.S. for Zensar. Candidates who are currently employed by a client or vendor of Zensar may be ineligible for consideration. Zensar values your privacy. We'll use your data in accordance with our privacy statement located at: *********************************

Vaco partnered with a Retail Company and the have an opening for an Executive Assistant. The Executive Assistant will be responsible for executive administrative assistance, managing reports, providing executive support, customer support, project management, and facilitating communication. Ideal candidate will have 2+ years of executive support experience. Key Responsibilities Provide Executive support to high level personal while maintaining professionalism at all times Manage and coordinate executive schedules, appointments, and travel arrangements. Prepare reports Handle confidential information with discretion and professionalism. Serve as the primary point of contact for internal and external stakeholders. Organize and facilitate meetings Assist in the planning company events Monitor and manage communication via phone and email Perform general office management duties as required. Qualifications Executive Administrative Assistance, Executive Support, and Administrative Assistance skills Experience in managing reports Strong communication skills Excellent organizational and time management abilities Proficiency in Microsoft Office suite Attention to detail and problem-solving skills Ability to handle sensitive information with confidentiality Experience in the retail industry is a plus Proven experience as an Executive Assistant or in a similar role. Strong written and verbal communication abilities. Ability to work independently and handle multiple priorities. A high degree of professionalism and attention to detail. Schedule - In office 7 hours (with 1 hour lunch) After-Hour Support from 6pm - 7pm (work from home) from Sunday - Thursday Night. Benefits: Competitive salary and benefits package. (401k, medical, dental, vision and more) Opportunity for professional growth and development. Collaborative and dynamic work environment.

Our client, a global conglomerate is seeking: Corporate Planning Administrative Assistant - MUST BE BILINGUAL IN JAPANESE 57k-70k A Corporate Planning Administrative Assistant provides timely, smooth and efficient administrative support for executives and for the department to facilitate business operation. He/she fulfills responsibilities with another administrative assistant in the department under managers' instructions. Duties/Responsibilities: Executive assistant team Preparing and maintaining the CEO & COO's schedule, coordinating meeting requests, responding to telephone calls/inquiries, preparing letters & reports and facilitating administrative matters related to the executives. Making travel itineraries and arrangements, including coordination with related parties under the managers' directions, and preparing & processing entertainment and expense reports. Coordinating entertainment & meetings with business partners, including location & menu selections, based on descriptions of guest profiles and invitations, then maintaining & updating relevant records. Arranging internal parties related to executives, such as making a restaurant reservation and sending an invitation, etc. Preparing, sending and keeping a record for congratulatory and/or condolence-related telegram and letters, etc. Maintaining related information of executives' private club membership, including handling application, usage record and associated expenses. Arranging executive gifts & acknowledgements, and coordinating holiday cards and other mailings. Supporting smooth & overall transitions for executives' personnel changes. Maintaining executives' data such as business cards, holiday cards, etc. and supporting IT-related equipment. Maintaining the company house and arranging entertainment dinners and parties there. - Completing other projects as directed. Planning Team Coordinating video meetings and other internal meetings. Distributing internal notifications using intranet & email. Maintaining Corporate Planning's intranet. Assisting corporate planning members and guests (e.g. from Tokyo and other regions) with travel arrangements. Processing expense reports for managers and for the department. Handling general administrative tasks such as procuring office supplies and registering guests for the office building, etc. Making copies & binders and handling mails & filings. Completing other projects as directed. Job Specific Knowledge/Skills & Abilities Required: Japanese & English language skills (writing, speaking & reading) Intermediate PC skills (Excel, Word, Powerpoint, Adobe, Accounting Software, etc) and ability to learn new systems Ability to establish and maintain cooperative working relationships Flexibility to work on-site when the executives are in the office. Education, Certification and Experience: Required: 0-2 years of experience as assistant and/or support staff Baccalaureate degree or equivalent Hybrid work style: Minimum 2 days in the office and 3 days remote work

Get Married Today is a distinguished service based in Irvine, CA, dedicated to facilitating cherished unions. As licensed officiants, we specialize in providing confidential marriage licenses with utmost discretion. Our ordained ministers offer personalized and memorable marriage ceremonies, ensuring each moment is infused with sincerity and joy. Trust us to transform your special day into a seamless and unforgettable celebration of love. Role Description This is a full-time hybrid role for a Bilingual Assistant at Get Married Today. The Assistant will be responsible for facilitating communication between English and Spanish-speaking clients, assisting in coordinating marriage ceremonies, managing administrative tasks, and providing exceptional customer service. This role is based in Irvine, CA, with flexibility for some remote work. Qualifications Bilingual proficiency in English and Spanish Strong communication and interpersonal skills Organizational and administrative abilities Customer service experience Attention to detail and strong problem-solving skills Ability to work independently and in a team Notary Public license

WHO ARE WE? WJM CPA PLLC is a dynamic boutique Certified Public Accounting firm servicing individuals, businesses and their owners with various accounting, tax and business needs. We pride ourselves on assisting clients to achieve their most desired level of success. We're more than an accounting firm. We work with our clients as their partners, and as if their company were our own. In result, our team works proactively with a forward-thinking mindset. We don't believe that clients should only reach out to us once a year to prepare tax returns. Communication is of utmost importance, because we understand that our client's business/career is more than just a way to make a living. Our team atmosphere is positive, enthusiastic, flexible and hardworking. Our collaboration style allows for every team member to contribute for consistent and concise solutions. While we understand client's urgency, we keep a relaxed environment to make the office feel like home. At WJM CPA PLLC we are a team with leaders looking forward to working together every day while striving to be extraordinary. WHY CONSIDER THIS? Culture: Team atmosphere (weekly team meetings & monthly lunch meetings), collaborative, positive, enthusiastic, flexible, hardworking. Development: Mentorship from the Owner that has a passion for developing every team member and believes in continuing education for all team members, including paying for: Existing CPAs - AICPA, MICPA & 1 Networking Group Membership, Required CPE & CPA License Fees Aspiring CPAs - CPA Review Program, CPA exam fees (1 attempt), PTO days (day of exam) Flexibility: Much better work/life balance during tax season, Flex Fridays eligible in Summer, Opportunities to work from home during off season Compensation and Benefits: Competitive salary, bonus, 75% covered medical benefits (100% Dental/Vision) and 50% for family in low deductible plan, 4% 401(k) match, PTO (Years 1-4 of service gets 2 weeks, Years 5+ get 3 weeks, and part-time positions still get half of these PTO benefits), holidays included, mileage & travel reimbursement, regularly paid for training WHO YOU ARE Detail-Oriented, including the ability to manage multiple projects Customer-Focused Results-Driven and Accountable Effective Time Manager Ability to Work Effectively Independently or as a Team Effective Communicator, both written and verbal Passionate About Delivering Business Value Honesty and Transparency Positive Attitude The Will to try new challenging tasks WHAT WILL YOU DO? Job Summary The Administrative Associate provides administrative support for our office. They proactively connect their leader with clients and prioritize scheduling based on the leader's initiatives. This role supports business matters of significance with a willingness to contribute as needed in a dynamic and fast-paced environment. The bookkeeper role enthusiastically prepares client's accounting, tax filings, tax planning and works with the whole firm and clients. Minimum Qualifications 1-2 years of experience in administration and bookkeeping in a related business area Experience with QuickBooks and other accounting software, proficiency in Microsoft Office suite Advanced knowledge of the business area and public accounting Some experience managing initiatives Moderate computer/software skills. Maintain a positive attitude and enthusiasm with clients and team Passion for providing quality service and working in a team environment to achieve client goals regardless of task Preferred Qualifications 2-3+ years of experience in administration and bookkeeping 2-3+ years of experience with QuickBooks desktop, QuickBooks Online and industry specific software Experience in a public accounting firm Experience managing multiple clients on a consistent basis Experience with Thomson Reuters CS Tax & Accounting software Experience preparing business and individual tax returns Associate's degree or equivalent experience Understanding of project/program development and implementation Insight of the strategic goal in relation to the overall organization Responsibilities Be the head of all things administrative positively Support leaders (Managing Director) with all tasks that are asked of you Assist Managing Director with managing client and firm information by keeping lists and trackers Process and distribute internal and external mail, email and voicemail Schedule and coordinate appointments and meetings Assist in firm's administrative tasks Keep track and stock of office supplies Keep stock of up front stationaries/swag for clients Help maintain office physical appearance Scan and keep company/client files organized Greet clients who come in and offer them a beverage, possibly converse with them Provide bookkeeping services for firm's clients on a consistent basis Prepare individual tax returns for review Record notes during meetings and communicate action items with the appropriate parties Conduct research, compile data and assist in preparation of team meeting proposals, presentations and emails for presentations Act as a liaison between the firm, team and clients Assists in client management with firm management software, billing and time and expense entry Calculate and file monthly Sales / Use Tax Update and Maintain Fixed Asset Databases Balance General Ledger Accounts Post Journal Entries & Monthly Recurring Entries Prepare Bank Reconciliations Gathering/organizing and accurately enter client data into tax returns for review Appropriately communicates difficult situations encountered on engagements to team or reviewer Performs self-review of all work prior to submission to team or reviewer Proactively demonstrates a willingness to learn and attain greater knowledge on a continual basis; looks to build technical skill base Ability to keep client and employee information confidential Be the Managing Director's right hand/go to professional

Reli. is a dynamic eCommerce company experiencing rapid year-over-year growth via selling on Amazon (********************* Walmart, our own Shopify store, and eBay. We currently service 10,000+ orders daily across our eCommerce marketplaces, with over 1,500,000+ unique customers such as Marvel, Dominos, and Lululemon. Why Join Reli.? Competitive Compensation and Growth Opportunities: High potential for advancement and career growth within a rapidly growing company Comprehensive Benefits: Paid Time Off (Vacation, etc.): 15 Days PTO to Start + 1 additional day per year working at Reli. 10 Paid Holidays in addition to PTO Hybrid Work Schedule Regular Team Happy Hours/Events Employer Matching for 401(k) Health Care (Medical, Vision, Dental) - Blue Shield PPO or HMO Medical Insurance Monthly wellness stipend of up to $260 for mental, emotional, and physical wellbeing Life Insurance Hybrid Work Schedule: Reli. is headquartered in Cerritos, CA 90703. We are Hybrid Remote. Our work from home days are on Mondays, Wednesdays, and Fridays. Our in-office days are on Tuesdays and Thursdays to facilitate team bonding and collaboration. Culture and Engagement: Regular team happy hours/events, supportive and dynamic work environment. Job Description: We are seeking an Administrative Assistant who is highly organized, detail-oriented, and has excellent communication skills. The successful candidate will have experience working in a fast-paced environment and the ability to multitask and prioritize tasks effectively.As an Administrative Assistant, you will play a key role in supporting our team and ensuring the smooth operation of our office. Responsibilities: Supporting the Supply Chain Team and Product Team with detail-oriented data entry Responding to customer inquiries Assisting with product inspection and quality control Organizing computer folders, files, and documents Providing general administrative support to the office and team members Assisting with team events Required Qualifications: Bachelor's degree Excellent organizational and time management skills Strong attention to detail Strong communication skills, both written and verbal Ability to multitask and prioritize tasks effectively Ability to work independently and as part of a team Preferred Qualifications: 1+ years of experience in an administrative or data entry role Experience working in an eCommerce company is a plus Related: data entry, office assistant, clerical, clerk