Post job
zippia ai icon

Automatically apply for jobs with Zippia

Upload your resume to get started.

Executive administrative assistant skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Executive administrative assistant example skills
Below we've compiled a list of the most critical executive administrative assistant skills. We ranked the top skills for executive administrative assistants based on the percentage of resumes they appeared on. For example, 11.9% of executive administrative assistant resumes contained powerpoint as a skill. Continue reading to find out what skills an executive administrative assistant needs to be successful in the workplace.

15 executive administrative assistant skills for your resume and career

1. PowerPoint

Here's how executive administrative assistants use powerpoint:
  • Designed electronic file systems and maintained electronic and paper files as well as created PowerPoint presentations used for business development.
  • Create professional PowerPoint presentations compiling, formatting, editing; animating data, Prepare highly confidential documents and spreadsheets.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how executive administrative assistants use customer service:
  • Managed administrative team members, interceded as necessary to resolve problems, and delivered training on improving inefficiencies and customer service.
  • Provided front-line support on customer service issues, processed request for charitable donations and coordinated special in-store charity events.

3. Phone Calls

Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

Here's how executive administrative assistants use phone calls:
  • Provided administrative support including travel arrangements and conference room reservations, Answering/Screen phone calls and direct call as appropriate.
  • Exercised considerable judgment and discretion in scheduling appointments for executives and in routing telephone calls and visitors.

4. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how executive administrative assistants use data entry:
  • Completed data entry, maintained and revised resumes for submission; coordinated interviews for IT Consultants and Business Professionals seeking placement.
  • Maintained full responsibility for all administrative activities including records management, data entry, spreadsheet development, and file management.

5. Calendar Management

Here's how executive administrative assistants use calendar management:
  • Provided comprehensive administrative support to CEO and Senior Clinical Officers including calendar management, correspondence, meeting preparation, travel coordination.
  • Expanded responsibilities to supporting Sales Director: Took responsibility for data management, finance management, communications, & calendar management.

6. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how executive administrative assistants use payroll:
  • Supported record keeping for department-wide staff attendance and payroll; administered monthly attendance reports to Human Resource Manager and Senior Management.
  • Prepared reports, financial statements, and payroll -Responsible for confidential personnel information -Dispatched drivers, planned and organized meetings

Choose from 10+ customizable executive administrative assistant resume templates

Build a professional executive administrative assistant resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your executive administrative assistant resume.

7. Meeting Minutes

Here's how executive administrative assistants use meeting minutes:
  • Scheduled and designed PowerPoint presentations for monthly divisional meetings for both divisions and wrote and distributed meeting minutes to appropriate individuals.
  • Produced memos, reports and computerized presentations, as well as transcribed meeting minutes and other administrative documents.

8. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how executive administrative assistants use financial statements:
  • Prepared financial statements, sales and forecasting reports for multiple divisions, including international operations.
  • Reconciled and submitted weekly financial forecasts, monthly accruals and financial statements to Corporate.

9. Administrative Tasks

Here's how executive administrative assistants use administrative tasks:
  • Performed skilled clerical work assisting with a variety of complex office and Human Resource administrative tasks to the Administrative/Finance Operations Director.
  • Perform routine administrative tasks, including data entry, invoice/form processing, maintaining records management database systems, and basic bookkeeping.

10. Office Equipment

Here's how executive administrative assistants use office equipment:
  • Used office automation to monitor inter-agency request for office equipment/furniture received and shipped to the Department of Justice warehouse facility.
  • Ordered all office supplies, coordinated vendor reproduction of forms/letterheads, and office equipment purchases/repairs.

11. Word Processing

Here's how executive administrative assistants use word processing:
  • Compose correspondence and utilize personal computer word processing, spreadsheet and database software to create correspondence, reports and documentation.
  • Provided sensitive, confidential and advanced word processing and spreadsheet applications for general correspondence, presentations and personal notices.

12. Provides Administrative Support

Here's how executive administrative assistants use provides administrative support:
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
  • Own and operate small consulting company which provides administrative support to several firms simultaneously.

13. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how executive administrative assistants use conference calls:
  • Skilled professional communicates effectively with diversified groups including company executives, staff, clients and visitors via conference calls and email.
  • Coordinated and set-up executive-level staff meetings, conference calls, travel arrangements, expense reports and effectively managing all essential tasks.

14. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how executive administrative assistants use administrative functions:
  • Perform diversified and advanced secretarial and administrative functions for the President and 12 Executives often dealing with sensitive and confidential information.
  • Performed all secretarial and administrative functions for vice president of sales and vice president of finance for this international jewelry manufacturer.

15. Event Planning

Here's how executive administrative assistants use event planning:
  • Trained and Supervised temporary administrative colleagues - client relations, - Conference calls - travel arrangements-accommodations -coordinated catering and event planning.
  • Facilitate strategic detail event planning including management of corporate meetings, workshops, site visits and budget allocation.
top-skills

What skills help Executive Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on executive administrative assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What executive administrative assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young executive administrative assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an executive administrative assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all executive administrative assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of executive administrative assistant skills to add to your resume

Executive administrative assistant skills

The most important skills for an executive administrative assistant resume and required skills for an executive administrative assistant to have include:

  • PowerPoint
  • Customer Service
  • Phone Calls
  • Data Entry
  • Calendar Management
  • Payroll
  • Meeting Minutes
  • Financial Statements
  • Administrative Tasks
  • Office Equipment
  • Word Processing
  • Provides Administrative Support
  • Conference Calls
  • Administrative Functions
  • Event Planning
  • Human Resources
  • Purchase Orders
  • Telephone Calls
  • SharePoint
  • Presentation Materials
  • Office Management
  • Real Estate
  • Executive Administrative Support
  • SVP
  • Scheduling Appointments
  • Administrative Assistance
  • Travel Itineraries
  • Executive Support
  • Meeting Agendas
  • Statistical Reports
  • Office Operations
  • Direct Reports
  • International Travel Arrangements
  • Organizational Charts
  • Clerical Support
  • Executive Management
  • Ground Transportation
  • Financial Reports
  • QuickBooks
  • Presentation Software
  • Direct Calls
  • Business Development
  • Financial Data
  • Trade Shows
  • Commercial Banking
  • Defense Travel System
  • Bank Deposits
  • Lotus Notes
  • A/R
  • Confidential Administrative Support

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Browse office and administrative jobs