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Executive administrative assistant skills for your resume and career

15 executive administrative assistant skills for your resume and career
1. PowerPoint
- Designed electronic file systems and maintained electronic and paper files as well as created PowerPoint presentations used for business development.
- Create professional PowerPoint presentations compiling, formatting, editing; animating data, Prepare highly confidential documents and spreadsheets.
2. Customer Service
Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.
- Managed administrative team members, interceded as necessary to resolve problems, and delivered training on improving inefficiencies and customer service.
- Provided front-line support on customer service issues, processed request for charitable donations and coordinated special in-store charity events.
3. Phone Calls
Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.
- Provided administrative support including travel arrangements and conference room reservations, Answering/Screen phone calls and direct call as appropriate.
- Exercised considerable judgment and discretion in scheduling appointments for executives and in routing telephone calls and visitors.
4. Data Entry
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
- Completed data entry, maintained and revised resumes for submission; coordinated interviews for IT Consultants and Business Professionals seeking placement.
- Maintained full responsibility for all administrative activities including records management, data entry, spreadsheet development, and file management.
5. Calendar Management
- Provided comprehensive administrative support to CEO and Senior Clinical Officers including calendar management, correspondence, meeting preparation, travel coordination.
- Expanded responsibilities to supporting Sales Director: Took responsibility for data management, finance management, communications, & calendar management.
6. Payroll
Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Supported record keeping for department-wide staff attendance and payroll; administered monthly attendance reports to Human Resource Manager and Senior Management.
- Prepared reports, financial statements, and payroll -Responsible for confidential personnel information -Dispatched drivers, planned and organized meetings
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- Scheduled and designed PowerPoint presentations for monthly divisional meetings for both divisions and wrote and distributed meeting minutes to appropriate individuals.
- Produced memos, reports and computerized presentations, as well as transcribed meeting minutes and other administrative documents.
8. Financial Statements
A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.
- Prepared financial statements, sales and forecasting reports for multiple divisions, including international operations.
- Reconciled and submitted weekly financial forecasts, monthly accruals and financial statements to Corporate.
9. Administrative Tasks
- Performed skilled clerical work assisting with a variety of complex office and Human Resource administrative tasks to the Administrative/Finance Operations Director.
- Perform routine administrative tasks, including data entry, invoice/form processing, maintaining records management database systems, and basic bookkeeping.
10. Office Equipment
- Used office automation to monitor inter-agency request for office equipment/furniture received and shipped to the Department of Justice warehouse facility.
- Ordered all office supplies, coordinated vendor reproduction of forms/letterheads, and office equipment purchases/repairs.
11. Word Processing
- Compose correspondence and utilize personal computer word processing, spreadsheet and database software to create correspondence, reports and documentation.
- Provided sensitive, confidential and advanced word processing and spreadsheet applications for general correspondence, presentations and personal notices.
12. Provides Administrative Support
- Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
- Own and operate small consulting company which provides administrative support to several firms simultaneously.
13. Conference Calls
Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.
- Skilled professional communicates effectively with diversified groups including company executives, staff, clients and visitors via conference calls and email.
- Coordinated and set-up executive-level staff meetings, conference calls, travel arrangements, expense reports and effectively managing all essential tasks.
14. Administrative Functions
Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.
- Perform diversified and advanced secretarial and administrative functions for the President and 12 Executives often dealing with sensitive and confidential information.
- Performed all secretarial and administrative functions for vice president of sales and vice president of finance for this international jewelry manufacturer.
15. Event Planning
- Trained and Supervised temporary administrative colleagues - client relations, - Conference calls - travel arrangements-accommodations -coordinated catering and event planning.
- Facilitate strategic detail event planning including management of corporate meetings, workshops, site visits and budget allocation.
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What skills help Executive Administrative Assistants find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on executive administrative assistant resumes?
What executive administrative assistant skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young executive administrative assistants need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for an executive administrative assistant stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all executive administrative assistants possess?
List of executive administrative assistant skills to add to your resume

The most important skills for an executive administrative assistant resume and required skills for an executive administrative assistant to have include:
- PowerPoint
- Customer Service
- Phone Calls
- Data Entry
- Calendar Management
- Payroll
- Meeting Minutes
- Financial Statements
- Administrative Tasks
- Office Equipment
- Word Processing
- Provides Administrative Support
- Conference Calls
- Administrative Functions
- Event Planning
- Human Resources
- Purchase Orders
- Telephone Calls
- SharePoint
- Presentation Materials
- Office Management
- Real Estate
- Executive Administrative Support
- SVP
- Scheduling Appointments
- Administrative Assistance
- Travel Itineraries
- Executive Support
- Meeting Agendas
- Statistical Reports
- Office Operations
- Direct Reports
- International Travel Arrangements
- Organizational Charts
- Clerical Support
- Executive Management
- Ground Transportation
- Financial Reports
- QuickBooks
- Presentation Software
- Direct Calls
- Business Development
- Financial Data
- Trade Shows
- Commercial Banking
- Defense Travel System
- Bank Deposits
- Lotus Notes
- A/R
- Confidential Administrative Support
Updated January 8, 2025