Executive administrative assistant jobs in Kendall, FL

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

Our client, a global firm that specializes in real estate and investment management is looking for an Executive Assistant to support two senior executives. Schedule: Monday - Friday, 9:00 AM - 5:00 PM EST (on-site, full-time) Compensation: Dependent on experience Additional discretionary bonus based on performance Parking provided Position Overview: Our client is seeking a professional and highly organized Executive Assistant to provide comprehensive administrative support to two senior executives. The successful candidate will be responsible for managing day-to-day operations, coordinating schedules and logistics, and supporting process management to ensure the efficiency of executive functions. This position is based full-time, on-site in our Miami office located in Brickell. Key Responsibilities: Provide direct administrative support to two executives, including calendar management, travel arrangements, meeting coordination, and correspondence. Serve as a primary point of contact for internal and external stakeholders. Support process and workflow management to enhance executive productivity. Draft, edit, and prepare documents, presentations, and reports utilizing Microsoft Suite. Maintain a high level of professionalism and confidentiality in handling sensitive information. Coordinate and manage ad hoc projects and administrative initiatives as assigned. Qualifications: Minimum of 3-5 years of experience in an administrative or executive support role. Prior experience in Private Equity, Real Estate, Technology, or related industries preferred but not required. Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Exceptional organizational skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent written and verbal communication skills. Ability to exercise discretion and sound judgment in a fast-paced environment. Professional demeanor with the capability to interact effectively with individuals at all levels. Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The Leasing Department is responsible for global commercial leasing strategy and activity. We are seeking a detail-oriented and tech-savvy Leasing Coordinator to support our Leasing Executives by managing the internal lease approval process. This role also includes administrative support and coordination of international travel. In addition, the Leasing Coordinator will help foster a strong team culture by assisting with internal office events such as holiday parties, happy hours, and occasional off-site events. This is an excellent opportunity for someone who enjoys both structured process work and the occasional creative planning of office social events. To succeed, the incumbent must possess strong analytical and organizational skills and must express an interest in process automation ABOUT AERCAP AerCap is the global leader in aviation leasing with one of the most attractive order books in the industry. AerCap serves approximately 300 customers around the world with comprehensive fleet solutions. AerCap is listed on the New York Stock Exchange (AER) and is based in Dublin with offices in Shannon, Miami, Singapore, Amsterdam, Shanghai, Abu Dhabi, Seattle, Toulouse and other locations around the world. ESSENTIAL FUNCTIONS Leasing and Administrative Support (70-80%) Manage transaction approval workflows and support leasing-related projects Maintain and updated Leasing Summary, term sheets, and transaction process forms Manage transaction team / process related projects Support department-wide projects as needed Coordinate and update transaction process forms and related descriptions Prepare and deliver detailed leasing reports and summaries Process monthly expense reports and assist with department-wide administrative needs Coordinate international travel, including flights, accommodations, and visas Provide coverage for Administrative Assistants when needed Office Culture & Events (20-30%) Assist in planning and executing internal office events, including Holiday parties Office happy hours Off-site team events and gatherings Coordinate event logistics (vendor communications, calendar invites, supply orders) Help foster a connected, engaged, and positive workplace culture JOB REQUIREMENTS, QUALIFICATIONS, and COMPETENCIES Educational/ Experience Bachelor's degree Minimum 3-years of experience in a corporate environment Advanced proficiency in Microsoft Office Suite, specifically, Excel and Word Strong verbal and written communication skills Work well independently and as part of a team Willing and able to execute tasks and assume responsibilities outside of the position's scope Detail-oriented, organized, and able to handle multiple, competing priorities and deadlines simultaneously Proven problem-solving skills Ability to handle multiple priorities and deadlines simultaneously Flexible, self-starting, and tenacious with an aptitude for dealing with ambiguity Flexibility to work after hours and/or weekends when required Experience planning small events is a plus WE OFFER Challenging job in a dynamic business environment. Interesting colleagues with different backgrounds from all over the world. An opportunity to become part of the dynamic world of aircraft leasing with the largest aircraft lessor in the world. An attractive employment package with a competitive salary and excellent working conditions.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Industry: Commercial Real Estate / Development / Investment Confidential Search - Direct Support to President A fast-growing real estate investment and development group is seeking a Chief of Staff to serve as the President's strategic and operational right hand. This is a high-impact role at the center of major commercial development projects across Miami and other key U.S. markets. Chief of Staff - Job Descriptio… We're looking for someone who thrives in a fast-paced, entrepreneurial environment - someone with strong commercial real estate fluency, exceptional judgment, and the ability to create structure in a high-volume, high-stakes executive setting. 🔹 What You'll Do Serve as the President's strategic partner, translating vision into actionable execution across all active deals and initiatives. Oversee acquisitions, leasing, asset management, and capital projects, working closely with brokers, contractors, lenders, and development partners. Act as a professional gatekeeper, protecting executive time and ensuring clarity, accuracy, and priority alignment. Prepare executive materials: deal summaries, term sheets, investor communications, meeting briefs. Lead cross-functional coordination, ensuring project timelines, deliverables, and team accountability remain tight. Support the President in high-level meetings, occasionally acting as an informed proxy. Maintain oversight of information flow, schedules, and operational rhythm for the executive office. 🔹 About You 7+ years of experience supporting senior leadership within commercial real estate, development, or investment. Strong command of real estate pipelines: acquisitions, project delivery, leasing, and asset operations. Proven ability to bring structure, clarity, and momentum to a high-pressure environment. Confident engaging with brokers, attorneys, lenders, and executives. Able to operate with discretion, authority, and the mindset of a professional gatekeeper. Highly organized, proactive, and solution-oriented - you anticipate needs before they arise. Bachelor's degree required; MBA or real estate license preferred. 🔹 Why This Role This is a rare chance to work directly with a visionary investor/operator leading some of Miami's most ambitious commercial real estate projects. You'll be in the room where decisions are made, shaping deal flow, driving execution, and ensuring the President's highest-impact priorities move fast and with precision. Chief of Staff If you're a high-caliber operator with the judgment and CRE fluency to support a fast-moving principal, this role offers unmatched access, influence, and growth.

Responsibilities: Organize and monitor the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings with officials of the host country and prepare all relevant documents and papers required. Develop lists of the names of prominent figures, national events of the host country, and send out invitations, congratulations, and condolence letters in a timely manner. Coordinate holding of internal and external meetings and visits by the Head of Mission, and carry out logistics and security arrangements in coordination with relevant bodies within and outside the Mission. Arrange requirements and setup halls for holding meetings and events chaired by the Head of Mission. Attend and document such events and prepare the minutes of meetings, if necessary. Welcome visitors of the Head of Mission in a friendly and professionally manner, guide them, and answer to their phone calls. Prepare correspondences, reports and notes of the Head of Mission and provide simple translation and interpretation if required. Organize and track travel tickets bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission Receive the daily mail and present it to the Head of Mission, follow-up his directives in terms of circulating such mails to the concerned stakeholders. Classifying, indexing and keeping documents and papers of the Head of Mission in a systematic manner ensuring confidentiality and help facilitate their recovery. Maintain the professional appearance of the office of the Head of Mission regarding cleanness, tidiness, and secure all requirements. Provide assistance and support to the members of household of the Head of Mission in their own affairs. Perform any other tasks assigned by the line manager including assistance and support to the members of household of the Head of Mission in their own affairs. Qualification required: Bachelor's degree in Management (or equivalent) with 2 years of experience Diploma in Secretarial and Office Management (or equivalent) with 5 years of experience Secondary School Certificate with 10 years of experience

**PLEASE, NO PHONE CALLS WHAT ARE WE LOOKING FOR? We are looking for an office administrative assistant / personal assistant to the company's CEO, to work directly with the Chief of Staff. This hybrid role combines administrative, personal, and logistical responsibilities, working directly with the Chief of Staff to ensure the CEO's business and personal life run seamlessly. Duties will include the following: Running personal & office errands and completing personal shopping and gifting, as well as, high volume shipping Overseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping company Booking and arranging travel, transport, and accommodation, including hotel bookings, personal preferences, and detailed rider requirements to ensure seamless accommodations Providing administrative support to corporate office and CEO, via instructions from Chief of Staff, and managing and prioritizing communication on behalf of the CEO - including email, calendar, calls, and messaging - acting as a thoughtful and effective gatekeeper when appropriate Assisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc. Scheduling personal, medical, business and other appointments Assisting with simple IT issues (phone settings, computer functions, etc.) Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations Proactively anticipate needs before they arise; approach tasks with a forward-thinking, solution-oriented mindset Comfortable managing frequent ad-hoc requests across both personal and professional contexts - often with minimal notice or evolving expectations Coordinate high-touch gifting and VIP moments for clients or associates, including research, procurement, and white-glove delivery Maintain and regularly update inventories related to gifts, tech, household needs, and travel essentials Manage confidential information with the highest level of discretion and professionalism - including sensitive legal, financial, and medical matters Demonstrate strong intuition and the ability to read a room or situation to anticipate shifting needs and priorities Be diligent in documenting preferences, confirming details, and maintaining institutional knowledge for future reference Approach all responsibilities with a service-oriented mindset - whether executing complex travel or handling more routine personal tasks Able to support a high-performing, high-profile executive with professionalism, flexibility, and emotional intelligence YOU MUST Possess an understanding of high sense of urgency tasks and pay close attention to detail Be able to work in a high-stress environment and work quickly and efficiently through assigned tasks Have excellent organizational and problem-solving skills, with an "above and beyond" attitude Have good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environment Set high standards for yourself and your work Be self-motivated, proactive, and have an ability to think and work independently while managing multiple tasks Be detail-oriented with meticulous organization, task management, and communication skills Able to remain calm under pressure during hectic and stressful times Own a car and be willing to run errands and coordinate tasks around town Enjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment) WHO ARE YOU? Background in Travel or Hospitality strongly preferred! A true go-getter and "make it happen" kind of person Think fast on your feet; able to multi-task under pressure Proficient in both Mac and PC systems and programs including Microsoft Office Suite Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramount Willingness to work long hours, overtime as needed and accessibility on weekends and evenings as needed Real Estate License a plus! This role may not be the right fit for candidates who: Prefer narrowly defined responsibilities or require frequent supervision Seek a traditional 9-5 environment with predictable routines Are uncomfortable adapting to rapidly changing priorities or high-performance expectations **PLEASE, NO PHONE CALLS

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite. The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner. Executive Assistant Responsibilities: Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership. Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications. Completes expense reports on behalf of C-Suite leadership. Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials. Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO's, staff members, volunteers, executive assistants, etc.) Provides excellent customer service to all staff, board, volunteers, members, and guests. Maintains confidential, sensitive information and materials in a professional and private manner. Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned. Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned. Executive Assistant Qualifications: Bachelor's degree or comparable experience in related field. Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives. Advanced proficiency in Microsoft Office (Word, Excel, and Power Point). Excellent communicator, able to interact with people of all levels in a confident and professional manner. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Ability to maintain confidentiality and manage sensitive situations. Excellent customer service skills.

About Us We are a dynamic, fast-paced staffing organization serving clients across South Florida and beyond. Our leadership team operates with urgency, adaptability, and entrepreneurial energy. We are seeking an Executive Assistant who thrives in a fast-moving environment and can provide high-level support to a CEO whose schedule is demanding, fluid, and often requires proactive coordination. Position Overview The Executive Assistant will serve as the primary support partner to the CEO, ensuring day-to-day operations run smoothly and that the CEO remains organized, informed, and accessible. This role requires discretion, initiative, flexibility, and a talent for bringing structure to shifting priorities. The ideal candidate is comfortable navigating ambiguity, managing rapid changes, and independently driving tasks to completion. Key Responsibilities Calendar & Schedule Management: Manage and maintain the CEO's daily schedule, including meetings, travel, deadlines, and shifting priorities. Task Management & Prioritization: Proactively track CEO whereabouts, commitments, and follow-ups to ensure critical responsibilities are met on time. Anticipate needs and take initiative to address issues before escalation. Communications Liaison: Serve as a communication liaison between the CEO and internal/external stakeholders. Meeting Preparation: Prepare reports, presentations, agendas, and meeting materials as needed. Travel Coordination: Coordinate travel arrangements, accommodations, and logistics. Confidentiality & Discretion: Maintain confidentiality, professionalism, and discretion at all times. Administrative & Operational Support: Assist with office operations, vendor coordination, and project management tasks as required. Support organizational projects, research, documentation, and process improvements. Required Qualifications 5+ years of experience as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership. Strong organizational skills with the ability to manage multiple competing priorities. Excellent written and verbal communication skills with a high attention to detail. High level of discretion and sound judgment. Proficiency with Microsoft Office Suite, MS Teams, and virtual collaboration tools. Comfortable in a fast-paced, sometimes chaotic environment; thrives under pressure. Proven ability to support an executive with a highly variable and unpredictable schedule. Demonstrated problem-solving and critical-thinking abilities. Ability to work onsite in Weston, Florida at least 3 days per week (2 days remote optional). Preferred Qualifications 2+ years of experience in staffing, recruiting, HR, or agency environment.

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

We're seeking a proactive and detail-oriented Administrative Assistant to serve as the right hand to the team principals and help drive day-to-day operations, marketing execution, listing preparation, and transaction coordination. You'll also help formalize systems, manage our database, and ensure our listings and clients receive white-glove service. Key Responsibilities Administrative Operations Manage calendars, schedule meetings, and handle Zoom links for internal and client meetings Prepare buyer/seller documents, deal sheets, disclosures, and team contracts (Docusign, Compass tools) Organize and maintain internal trackers, digital files, and Compass compliance (Skyslope) Assist with invoices, vendor payments, and expense tracking Order office supplies and team promo items (cards, champagne, etc.) Maintain listing and transaction pipeline reports Coordinate post-closing follow-ups and testimonials Listing & Deal Coordination Coordinate listing prep: order photos, schedule vendors (stagers, handymen, cleaners, movers) Upload listings to Compass, MLS, LoopNet, Crexi Prepare brochures, OM flyers, open house collateral, and disclosure packets Track listing performance and prepare seller updates (Compass, Zillow, Redfin) Manage offer paperwork, deal sheet creation, attorney coordination, contract execution Ensure compliance with Compass systems, generate commission invoices, finalize in Deal Closer Update all status changes across platforms Marketing & Lead Management Design and send e-blasts, brochures, newsletters (Compass Marketing Center, Mailchimp) Manage team's Instagram and Facebook pages; assist with content creation and posting Coordinate print campaigns and seasonal marketing drops Support marketing campaigns (including Google Ads and Facebook Ads if applicable) Oversee CRM maintenance, track Zillow leads, and request client reviews Event & Client Support Plan client and broker events (venue, invites, food, promo items) Coordinate vendor and prospect meetings Support holiday, seasonal, and branding outreach campaigns Qualifications Minimum 2+ years in a support role (real estate, executive assistant, operations, or marketing) Experience in real estate (residential or commercial) strongly preferred Tech-savvy: Google Workspace, Docusign, CRM systems (Compass, FUB, Salesforce), Canva Strong writing, grammar, and communication skills Meticulous attention to detail and process-oriented Friendly and professional demeanor; able to handle clients, brokers, and vendors with confidence Real estate license is a plus, but not required Compensation & Perks Competitive salary based on experience Performance-based bonuses Room for growth as the team expands Flexible hours with hybrid work setup Paid time off and Compass platform access Entrepreneurial, collaborative team culture

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

Job DescriptionKey ResponsibilitiesExecutive Support ● Manage the CEO's calendar, inbox, and priorities; proactively anticipate scheduling conflicts and upcoming needs. ● Prepare and proofread presentations, investor decks, and board materials. ● Coordinate travel logistics, meeting agendas, and itineraries (domestic and international). ● Serve as point of contact between the CEO and key internal/external stakeholders, including board members, investors, and senior executives. ● Draft correspondence, reports, and summaries with precision and professionalism. ● Support special projects across multiple business entities. Personal & Household Support ● Coordinate personal travel, family events, and vacations. ● Oversee household vendors and contractors (e.g., electrical, landscaping, maintenance). ● Handle errands such as dry cleaning, grocery deliveries, and local appointments. ● Maintain household budgets, schedules, and contacts when needed. ● Manage online orders, reservations, and occasional property-related projects. Confidentiality & Discretion ● Manage all matters - personal and professional - with absolute discretion, judgment, and sensitivity. ● Anticipate needs and resolve issues proactively without needing step-by-step direction. Qualifications ● 7 + years of experience supporting a CEO, Founder, or C-Suite executive in a fast-paced, high-expectation environment. ● Strong proficiency with Microsoft Office, Google Workspace, and presentation tools (PowerPoint, Keynote, Canva preferred). ● Exceptional communication, writing, and organizational skills. ● Proven ability to manage multiple priorities with calm and efficiency. ● High level of emotional intelligence, professionalism, and confidentiality. ● Bachelor's degree preferred but not required; experience and discretion carry more weight. ● Local to South Florida with reliable transportation. Compensation & Benefits ● Salary: $110,000 - $120,000 base + bonus potential. ● Standard benefits package (medical, dental, PTO, and discretionary annual bonus). ● Opportunity to grow alongside a high-performing founder and be involved in both business and lifestyle management. Ideal Candidate Profile ● Polished yet approachable; equally comfortable in the boardroom or handling personal logistics. ● Entrepreneurial mindset - sees what needs to be done and does it. ● Comfortable with changing priorities and multiple active projects. ● Maintains absolute discretion and loyalty. ● Takes pride in enabling the CEO to focus on growth and strategy while keeping business and personal life running seamlessly.

Meet Guerra Wealth Advisors At Guerra Wealth Advisors, we're a fast-growing wealth management firm redefining how families experience retirement planning. Operated by two entrepreneurial brothers, led with precision, integrity, and excellence - both in business and in life. The President and CEO can only operate at full speed with a trusted partner managing the details. That's where you come in. Role: The Executive & Personal Assistant is the right hand to the Guerra family - a trusted partner who ensures business and personal operations run flawlessly. This is not a basic admin role. It's a high-impact, high-trust position supporting two executives who lead one of the top retirement planning firms in South Florida. You'll manage complex calendars, projects, and logistics across both professional and personal domains, ensuring every detail is handled before it's even requested. Your mission: create order, anticipate needs, and free up executive bandwidth so the Guerra brothers can focus on driving growth. If you're highly organized, great with technology, resourceful, calm under pressure, and thrive in an environment where excellence is the standard - this role is for you. Responsibilities: Manage complex calendars, meetings, and communication for the CEO and President. Serve as the central point of contact between executives, teams, and external partners. Anticipate needs, prepare executives for meetings, and ensure follow-through on all commitments. Maintain absolute confidentiality with all business and personal information. Oversee daily household and estate operations with precision, discretion, and initiative. Coordinate personal and family logistics - appointments, errands, travel, events, and household needs. Build and maintain trusted relationships with vendors, contractors, and service providers. Ensure all personal and professional environments are running efficiently and proactively. Track personal expenses, manage vendor payments, and coordinate financial documentation as needed. Support ongoing projects, purchases, and administrative tasks with accuracy and timeliness. Handle both quick-turn assignments and long-term initiatives with equal focus. Arrange detailed travel itineraries - flights, hotels, transfers, and agendas - for business and family trips. Plan and oversee personal and professional events, ensuring flawless execution. Maintain travel readiness for both executives and family members at all times. Adapt quickly to shifting priorities while maintaining composure and clarity. Identify inefficiencies and create better systems, tools, and workflows to improve daily operations. Represent the Guerra family with professionalism and discretion in every interaction. Requirements: 3+ years of experience supporting C-suite executives, business owners, or family offices. Proven ability to manage CRMs, complex calendars, logistics, and multiple priorities at once. Exceptional written and verbal communication skills. High emotional intelligence and discretion - trusted with sensitive information (NDA Required) Strong usage of technology and self-efficient with little direction to complete tasks Text-Based Communication Strong financial and administrative acumen. Proficiency in Google Workspace, Salesforce, Yahoo Mail, Office@Hand, and ChatGPT. Skilled at coordinating vendors, researching solutions, and managing online platforms. Resourceful self-starter who anticipates needs and executes independently. Calm, organized, and dependable - especially when things move fast. What we expect: Executives operate at peak efficiency with all administrative, personal, and logistical details handled seamlessly. Household and business systems run smoothly with minimal oversight. Travel, events, and projects are executed on time and on budget. The Guerra family experiences complete confidence that everything is under control. Schedule: Full-time, hybrid and on-site role based in Miami, FL Flexibility required for occasional evenings, weekends, or travel as needed. Compensation: $60,000-$75,000 total compensation potential Includes base salary plus opportunity for annual performance bonuses. Benefits: Competitive pay with annual bonus potential Paid personal days, national holidays, and birthday PTO 401(k) with company contributions Access to internal events and team experiences Laptop, printer, and professional tools provided Treated as a valued member of the internal leadership support team What We Value: At Guerra Wealth Advisors, we operate by five core values that guide everything we do: Always Be Learning - Growth is constant. Stay curious and improve relentlessly. Your Words Matter - Speak with clarity, honesty, and intent. All for One, One for All - No egos, no silos - just teamwork and shared accountability. Take Ownership - Own the outcome. Follow through and get it done. Do the Right Thing - Integrity first, always. If you take pride in excellence, thrive in high-trust environments, and love supporting leaders who move fast and think big - this is your opportunity. Apply today and become an indispensable part of the Guerra Family team.

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Our client is looking for a reliable, detail-driven Executive Assistant & Finance Coordinator to support the President and manage essential administrative and financial operations. This role requires someone who demonstrates strong judgment, high accuracy, and the ability to handle confidential information while keeping the office running efficiently. If you excel at organization, accuracy, and multitasking-and you can confidently support both executive and finance functions-this role is a strong match. What you will do: Executive Support Manage the President's calendar, meetings, travel arrangements, and communications Prepare presentations, reports, correspondence, and executive documentation Coordinate office activities, vendor interactions, and internal events Finance & Accounting Support Perform daily and weekly data entry in accounting systems Complete monthly bank and credit card reconciliations Prepare Accounts Receivable (AR) and Accounts Payable (AP) reports Process bank payments, ACH transfers, and credit card payments Assist with budgets, financial tracking, and expense reporting Maintain accurate financial records and ensure timely follow-up on outstanding items General Administrative Support Maintain online filing systems, document control, and office organization Uphold confidentiality and ensure compliance with company policies Perform additional tasks as assigned RequirementsRequired Education & Experience Associate degree required (Business, Accounting, Finance, or related field) Bachelor's degree preferred Minimum 3 years of experience supporting executives or handling finance/administrative duties Demonstrated experience with AR, AP, reconciliations, and payment processing Proficiency in Microsoft Office Suite; accounting software experience preferred Excellent communication, organization, and time-management skills What We're Looking For High level of professionalism and discretion Strong accuracy and attention to detail Ability to manage multiple priorities independently Comfortable working in a small office with broad responsibilities Confident handling sensitive financial information Benefits Why Join our client? Direct partnership with the President Opportunity to shape and improve administrative and finance processes Exposure to regional operations, including opportunities to travel Stable, well-established technology company Professional, supportive work environment Benefits: Health Insurance, Paid Time Off, Rewards and Recognition programs, Professional Development opportunities, etc.