Executive administrative assistant jobs in Knoxville, TN - 81 jobs

Faith Promise is looking for a part-time Executive Assistant who is passionate about joining a team that is going to Win the World. This role will be part-time and work up to 20 hours per week. The Executive Assistant provides confidential level support to the Senior Executive Pastor of Connection and will also support the Central Ministries team during seasons of multiple events. This may include managing and coordinating all aspects and functions related to Executive Pastor duties, support through strategic relationship management and communication, high degree of organization, and careful execution of details and logistics. This role will manage executive calendars, make travel and meeting arrangements, and prepare expense reports. This role acts as a strategic partner for the Executive Pastor of Connection and needs to have someone who is very proactive and visionary, able to look ahead and anticipate roadblocks, needs, and tasks that will need to be completed. FAITH PROMISE VALUES Team members at Faith Promise are committed to live out, and help others live out our Values: Love God Love People Discover Purpose Win Our World JOB DETAILS Maintains calendars, arranges appointments and meetings, makes domestic and international travel arrangements, assembles packets of travel information, and prepares materials for trips including detailed itineraries Handles expense reporting for Senior Executive Pastor Reviews daily calendars providing all necessary arrangements and pre-reads for each day to ensure the Senior Executive Pastor is fully prepared for the next day Directly interfaces with internal staff and external speakers, vendors, volunteers, and others with whom the Executive Office interfaces Manages email, telephone calls, calendar prioritization & communication of changes and other requests Ensures all correspondence is accurate, complete, and properly handled. Drafts/sends correspondence and formal documents on behalf of Executive Pastors Maintains Outlook calendar to ensure efficiency and maximum use of leader's time Pursues opportunities to gain efficiencies for processes and/or approaches to complete tasks Determines priorities regarding non-routine situations Organizes and executes special events (including VIP visits, off-sites, and other designated events) Performs additional special assignments as required BENEFITS AND COMPENSATION This position is a part-time, non-exempt role with an expected schedule of 20 hours per week. Employees accrue paid Vacation and PTO time. Compensation is determined based on education and experience. BASIC QUALIFICATIONS Excellent communication skills, both oral and written, and the ability to work with all levels of management and staff as well as outside vendors, volunteers, and other clients At least five years of experience in an administrative assistant type position Demonstrated organizational skills and superior attention to detail Demonstrated ability to professionally handle confidential and sensitive issues Ability to manage competing priorities/deadlines with shifting priorities Self-Led and Motivated Able to implement and develop systems and processes Data retrieval and analysis skills

Title: Executive Assistant I to the Vice President, Administrative Affairs Department: Administrative Affairs Number of Positions: 1 Classification: 3/On Campus #: 600270 Type of Appointment: Non-Exempt Pay Rate: $37,720 - $46,170/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application. Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references. Reference check requirements: Three (3) professional references, two (2) of which should be former or current supervisors and (1) professional reference. Personal references (friends, clergy, customers, relatives) are not considered acceptable references. A professional reference such as a previous or current co-worker may be used as one of the references. Position Summary: The overall purpose of the executive assistant is to support the needs of the Administrative Affairs vice president and serve as their liaison between various departments within the division and external contacts such as the Tennessee Board of Regents (TBR), State Audit, SACS, and THEC. The executive assistant will oversee the daily operation of the office including planning, organizing, and performing administrative tasks, such as coordinating schedules, preparing for meetings, sending out correspondence, managing the vice president's travel, preparing documents, organizing special events, etc. Essential Functions: 45% Serve as liaison between VP Office and various departments within the division including: the Business Office, Campus Police, Facilities, Human Resources, Information Technology, and auxiliary services; process and approve leave reports for administrative and support staff reporting directly to the VP; schedule conference rooms as needed for the Business Office; open and distribute mail for the Business Office (and other departments within the division as necessary) to include preparation and submission of monies by mail; and, draft letters, memos, and interoffice correspondence, including requisitions, and work orders. 30% Prepare assemble and distribute proposed and revised budgets. Prepare, assemble, and distribute financial statements for PSCC and the Foundation. Prepare and distribute various quarterly and annual reports requested by TBR and THEC. Prepare and distribute various annual reports including but not limited to Unclaimed Property, Property Insurance Report, Vehicle Reports, Financial Integrity Act, Professional Privilege Tax, Capital Budget Appropriations, etc. Prepare and distribute various year-end reports related to write-off's, inventory, bank accounts, and federal audit activity. 10% Responsible for college business records management - utilizing systems to maintain, preserve, and dispose of records. Maintain the records retention schedule ensuring essential records protection requirements. 5% Process Request for Payments (RFPs) and maintain log(s). 5% Update policies and procedures for Administrative Affairs - including, but not limited to, tracking policy updates schedule, and providing internal access. 5% Schedule travel arrangements for Vice President. Other duties as assigned. Note: The College reserves the right to change or reassign job duties, or combine positions at any time. Job Requirements: High school diploma or GED equivalent and 5 years' experience required. Associate's degree in a business field and at least three years' full-time office experience with expertise Microsoft Office Suite preferred. Part-time work experience is calculated at 50% credit of full-time work experience. Skills/Abilities: Proficiency in Microsoft Office Suite and other office productivity tools. Skilled in scheduling and managing complex calendars. Experience with booking travel arrangements and managing travel itineraries. Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams, etc.) Ability to handle data entry, database management, and basic analytics. Ability to manage multiple tasks and projects simultaneously. Expertise and strong organizational abilities to manage complex tasks, prioritize tasks and meet deadlines. Experience in organizing and coordinating events, meetings, conferences, etc. High level of professionalism, integrity, and discretion in handling confidential information. Ability to build and maintain strong working relationships with various stakeholders. Meticulous attention to detail to ensure accuracy in tasks. A focus on providing excellent support and service to both internal and external clients. Able to engage in the College's mission and values. . Physical Demands: Position requires ability to use 10-key and keyboarding mechanisms for multiple hours daily with a heavy reliance on video screen viewing. Must be able to sit for long periods of time. Some bending and lifting of 25-pound file boxes are required. This job requires review of account data; recognizing discrepancies is critical for timely and efficient account reconciliation and processing. Extensive use of Microsoft Excel program is required. Hazards: Standard office setting exposure; may experience symptoms based on long-term sedentary periods. Full-time Employment Benefits: Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA Wellness Incentive Program, if enrolled in health plan Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program Employee Assistance Program Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b Employee Discount program with over 900+ companies 14 Paid Holidays/Year Includes paid days off the last week of December Sick Leave Bank Longevity Pay Many opportunities for professional development Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed. Pellissippi State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, sexual orientation, gender identity/expression, pregnancy, disability, age (40+), status as a protected veteran, genetic information, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies concerning all employment and education programs and activities. View the nondiscrimination policy. For questions or concerns, please contact George Underwood at ********************* or ************. If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at ************ or by email at ********************. If you are interested in this position, click on Apply located below or Apply Now in the upper right-hand corner. #mrp

Job Description Summary of Job - Seeking a highly skilled and exceptionally organized Executive Assistant to provide dedicated support to the CEO, CFO, and regional Managing Directors. This role requires a polished professional who can operate confidently in a fast-paced manufacturing environment, balancing high-energy execution with the tact and composure required when interacting with senior leaders, board members, and cross-functional teams. This exciting opportunity is fit for someone with high integrity, ability to flex daily duties, and able to build efficiencies using technology. Function & Scope of Responsibility - Executive Support • Manage complex global calendars, scheduling across time zones and prioritizing shifting demands. • Coordinate executive and board meetings, including preparation of agendas, presentations, briefing materials, and secure distribution of documents. • Handle domestic and international travel arrangements, including itineraries, reservations, logistics, and expense reports. • Maintain and organize Outlook folders, ensuring timely follow-up and high-level inbox management, including drafting, reviewing, and responding to messages when appropriate. • Serve as a trusted point of contact, exercising discretion and sound judgment in all interactions. Administrative & Cross-Functional Support • Provide support in HR, Sales, Customer Service, Inside Sales, and general administrative areas during periods of low executive workload. • Assist with ad hoc reporting, including but not limited to, sales reporting and cross-functional reporting. • Help maintain office organization, workflows, and communication between locations globally. Operational & Cultural Responsibilities • Work onsite at the Morristown plant at least 4 days per week to remain connected to operations and promote our team atmosphere. • Exhibit strong intuition, professionalism, and situational awareness, knowing when to lead, when to support, and when to step back. • Adapt quickly to a dynamic environment with fluctuating priorities and shifting demands. • Uphold a high-performance standard with close attention to detail, quality, and follow through Authority/Decision Making - • Calendar and priority management; authority to prioritize, decline, rearrange or reschedule meetings on behalf of the CEO and CFO. • Communication and email management; authority to organize incoming emails, flag urgent items, draft responses, and send communications on behalf of executives when appropriate. • Travel and logistics; authority to choose travel arrangements and accommodations, adjust itineraries, make real time changes, and manage travel related expenses within guidelines. • Board and executive meeting coordination; determine meeting preparation requirements, adjust agendas, manage attendee lists and coordinate with board members, as needed Leadership/Managerial/Supervisory Responsibility - While the EA will not have direct people-management responsibilities, they will have significant functional authority in calendar and communication management. Skills, Knowledge, Experience Required • Ability to manage global scheduling conflicts, make real-time decisions, and negotiate meeting times with internal and external customers. • Ability to contribute to reporting, document preparation, and workflow support without requiring constant supervision. • Ability to organize or refine, and enforce digital files storage, meeting preparation processes, and communication workflows. • Judgement to escalate issues appropriately • Expected to maintain a high level of confidentiality regarding sensitive business matters and strategic topics, and exercise excellent judgement. • Exceptional organizational, time-management, and multitasking abilities. • Exceptional written and verbal communication skills. • Strong proficiency in Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams. • High energy with a calm, professional presence • Maintain a respectful tone while communicating with necessary urgency • Ability to work independently while remaining a reliable team collaborator. • High degree of accuracy and attention to detail; low tolerance for errors. Education or Professional Qualifications • 5+ years of experience supporting C-suite or senior executives, preferably in manufacturing or a fast-paced operational environment. • 4-Year degree from accredited university; focus in Business Administration preferred; emphasis in finance or data management a plus. Other Requirements/ Comments - • Work is performed in an office setting, mainly seated, with frequent computer use • Ability to work in different areas of the organization based on operational priorities. • Manual dexterity for typing and handling office equipment. • Occasional lifting or moving of items up to 10-20 lbs. (e.g., office supplies, files). Authority/Decision Making - • Calendar and priority management; authority to prioritize, decline, rearrange or reschedule meetings on behalf of the CEO and CFO. • Communication and email management; authority to organize incoming emails, flag urgent items, draft responses, and send communications on behalf of executives when appropriate. • Travel and logistics; authority to choose travel arrangements and accommodations, adjust itineraries, make real time changes, and manage travel related expenses within guidelines. • Board and executive meeting coordination; determine meeting preparation requirements, adjust agendas, manage attendee lists and coordinate with board members, as needed Ability to read, write, and speak English to the extent necessary to perform the essential functions of the job • Ability to communicate clearly in person, by phone, and electronically. • Committed to ethical standards, consistently dependable, and able to adjust to changing priorities • Ability to remain calm, focused, and effective when managing challenging or urgent circumstances • Candidates are expected to work within our core values. Ideal Location (s) of residency Commutable distance to the plant in Morristown, Tennessee. Salary and Benefits Package • $70,000 - $85,000 annually DOE • Paid vacation • Healthcare begins after the first full month of employment • 401k match • Paid holidays Renold is an equal opportunity employer committed to not discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Monday - Friday; 8am - 5pm with occasional evenings, weekend or early morning duties

The Executive Assistant is responsible for providing expertise and administrative support services for NPO to meet its programmatic responsibilities with regard to successful accomplishment of program requirements. Required Knowledge, Skills, and Responsibilities: Administrative/Office Support Answers incoming telephone calls and directs incoming calls to the appropriate personnel or takes messages, as appropriate. Performs word processing, scanning, and faxing services that involve processing classified and unclassified correspondence on computers or other automated equipment. Proofreads all prepared documentation that includes correcting all spelling, grammatical, punctuation, and formatting errors. Serves as the records custodian for the area supported to ensure proper archiving, inventory, disposition, and destruction of records. Schedules conference rooms, appointments, and meetings as required using NNSA approved technologies including processing visitor access requirements as applicable. Calls in maintenance on office equipment that has existing service contracts. For equipment not covered by existing service contract, contacts appropriate Federal personnel. Prepares, receives, and stores classified documents in accordance with DOE Orders and manuals. Maintains or provides input to correspondence logs and various data bases (e.g., ePegasus, eDOCS, TOPIC, or successor systems), that detail receipt or dispatch dates, suspense dates, identifying document characteristics, project management correspondence, training, file location, etc. Prepares presentation material, databases, and reports requiring expert skills in MS PowerPoint, WORD, Excel, Visio, and other current version of software used by the field offices to include bar, pie, text, or flow charts, calendars, etc. Maintains a calendar of planned conferences, meetings (e.g., telephone, videoconferencing), program reviews, etc., to ensure availability of facilities and equipment. Coordinates travel planning and documentation required for Federal employees through the current travel management systems. Maintains and distributes the Code of Federal Regulations as needed. Provides administrative support of the Management and Operating Contract documents as requested. Provides general administrative assistance as needed. Mailroom Operations Provides document services (e.g., receiving, recording, reviewing, destroying, and transmitting marked classified and unclassified documents). Obtains and maintains certification of access to the Safeguards and Security Information Management System (SSIMS) to assist with classified responsibilities as needed. Receives and reviews all incoming external and internal correspondence and materials to determine appropriate routing. Prepares outgoing correspondence to include the maintenance of records of certified, registered, and express mail. Ensures packages and mail complies with existing U.S. Postal regulations. Maintains office supplies and storage. Serves as the point of contact for maintaining stocks or adjusting inventories as required. Serves as the Federal Express (FEDEX) point of contact. Maintains FEDEX database, prepares items for shipment, and ensures compliance with FEDEX and DOE/NNSA policies related to express delivery of documents. Collects and provides disposition of classified and unclassified sensitive documents for destruction in accordance with DOE Security Guidance. Opens, date stamps, and distributes incoming mail to appropriate mailroom distribution whether internal or external. Maintains classified documents in safe or Vault Type Room until they are picked up by the addressee or proper organization. Qualifications Education: High School diploma. Experience: 3 years' administrative support experience preferred. Knowledge and Skills: Highly proficient skills in Microsoft Office software suite. Word, Excel, Outlook, and PowerPoint are required. Ability to receive and respond to instructions/assignments. Must be able to read, write and speak English and must possess excellent verbal and written communication skills. Strong interpersonal skills and good judgment with the ability to work alone or as part of a team. Physical and Security Clearance Requirements: Office Work 100%. Sitting, bending, standing, walking, 8 hours per day. Able to lift 20 lbs. Travel may be required, primarily between the NPO office locations, the Y-12 National Security Complex in Oak Ridge, Tennessee and the Pantex Plant in Amarillo, Texas; or other locations (i.e., Training locations). The individual will have access to classified material and work in a restricted area and shall be able to obtain and hold a “Q” clearance or possess an active Top Secret DoD equivalent Security Clearance. Other Requirements: Self-starter who thinks of innovative, faster ways to accomplish tasks. Work with minimal supervision. Flexible and able to adapt to our dynamic environment. Hourly wage of $28.00-$30.00.

Reporting directly to the Dean, the Executive Associate Dean (EAD) works with the senior leadership team to accomplish the mission of the University of Tennessee College of Veterinary Medicine (UTCVM). In collaboration with the Budget Director and Dean, the EAD will manage UTCVM budget for facility operations, the veterinary medical center, and diagnostic laboratories. The EAD will have an oversight of strategic program implementation and capital projects and will represent the Dean at various events. The EAD will work with the Dean and Budget Director to establish priorities when developing FY budgets. The EAD is expected to be an excellent multitasker, problem solver, dispute mediator, and able to mitigate or resolve concerns under their supervision before escalating to the Dean's level. As a confidante and advisor to the Dean, the EAD will collaborate with the Dean on the conceptualization and refinement of ideas for growth and advancement of the UTCVM. The EAD is responsible for ensuring that the College provides exceptional and financially sustainable veterinary healthcare through our hospital and diagnostic operations, maintains quality infrastructure for all missions, manages capital projects, and works with the dean and department heads to support efforts to engage, recruit, retain and mentor exceptional faculty. Key Responsibilities include: Operational Management: Direct the operations of the CVM, including the Veterinary Medical Center and Diagnostic Laboratories, working in close coordination with the Directors of the Small Animal and Large Animal Hospitals, Diagnostic Laboratory, Hospital Business Offices, Pharmacy, Nursing, Central Supply, Central Sterilization, Facilities and Maintenance, and Computer Operations in the management of facilities, staff, programs, budgets, and capital projects. Work with the Associate Dean of Academic and Student affairs to assure that operations support our teaching mission and meet all relevant veterinary accreditation, state and federal requirements for facilities. Work closely with senior leadership, chairs and directors to ensure programmatic coordination and communication regarding resource allocation, policy development, quality assurance, accreditation standards, and personnel issues. Budget Management: Work with the CVM Budget Director and Dean to develop annual FY budgets. Direct and monitor expenditures and revenues from the Veterinary Medical Center and Diagnostic Laboratory; oversee general operating budget for facilities and operations; make recommendations to the Dean on resource allocation. Strategic Planning and Implementation: Collaborate with the Dean, senior leadership team, and the college community to facilitate implementation of the strategic vision (newly developed in 2025). This includes regular evaluation and reporting of the implementation status and outcome metrics to the executive committee. Faculty Affairs: Assist the dean and department heads with faculty recruitment, evaluation, accountability, and teamwork including managing service workloads, clinical service scheduling and professional development initiatives. Additionally, advise the dean and department heads on matters relating to faculty service in our business units during promotion and tenure processes. External Relations: Represent the Dean at conferences, meetings with external stakeholders, college advancement team, and community events when the Dean cannot be present. Data Analysis and Reporting: Collate and analyze data to inform decision-making and provide regular reports to the Dean on key performance indicators for our operations. Assist Dean and other associate deans in ensuring timely and accurate reports as required by campus, state, and federal constituencies including ensuring completeness, timeliness, and accuracy of accreditation documents and reports and ensuring the College remains compliant with all relevant accrediting and professional licensing bodies. Assure the College of Veterinary Medicine adheres to all campus, system, state, and federal policies, procedures, and laws. · Communications Coordinate with the Dean, Director of Strategic Marketing and Communications, Client Services, Referral Services, and Advancement Team on internal and external communications. · Perform other projects and related functions as needed or assigned. Key skills include: · Proven ability to lead and manage teams, make informed decisions, and build consensus among faculty and staff. · Excellent written and verbal communication skills to effectively interact with diverse stakeholders, including faculty, staff, students, administrators, and external partners. · Knowledge and understanding of budget management principles and ability to analyze financial data to make strategic decisions. · Ability to proactively identify information that has the potential to be impactful and elevate issues to the Dean, along with options for resolution. · Skilled at managing the flow of issues, projects, and obstacles under their supervision. · Demonstrated ability to exercise independent analysis and judgment in prioritizing situations requiring attention and take steps to ensure strategic and operational priorities progress in a timely fashion. · Demonstrated strong organizational and interpersonal savvy, as well as emotional intelligence to accurately represent the Dean's position to internal and external constituencies. · Evidence of ability to support high academic and professional standards throughout all programs. · Skilled at maintaining an atmosphere of teamwork, respect, professionalism, and integrity throughout all programs with administration, faculty, students and staff. · Proven ability to establish and implement short and long-range organizational goals, objectives, policies, and operating procedures for the College; monitor and evaluate programmatic and operational effectiveness, and implement changes required for improvement. A detailed prospectus of the position can be viewed here. · Masters or Doctorate of Hospital Administration, Master of Business Administration, or similar training and experience is required; DVM, VMD or equivalent degree is preferred. · Certified Veterinary Practice Manager or similar demonstration of expertise in financial management in complex operations. · Experience typically gained by 10 years in academic veterinary medical center management or related field. · Administrative experience as department chair, associate dean, military officer administration, or other managerial position within the veterinary field. · Outstanding organizational and communication skills. · Ability to manage several tasks/projects simultaneously. · Working knowledge in the AVMA Committee on Accreditation process

Job Description Executive Administrative Assistant *ONLY IN OFFICE WILL BE CONSIDERED FOR THIS ROLE Simple Mortgage Solutions LLC (SMS) is seeking a highly organized, self-motivated Executive Assistant Intern to provide direct administrative support to the President of the company. This role is designed for a strong community college student or recent graduate who wants hands-on exposure to executive leadership, business operations, and decision-making in a professional mortgage and financial services environment. The ideal candidate is dependable, detail-oriented, able to take direction well, and capable of handling responsibilities with professionalism and discretion. Compensation: $15 - $17 hourly Responsibilities: Be the main point of contact for high-level executive Coordinate and manage the executive's calendar to ensure seamless scheduling and time management. Prepare and organize meeting materials, ensuring all necessary documents are available and accessible. Facilitate communication between the executive and internal or external stakeholders, maintaining a professional and approachable demeanor. Oversee travel arrangements, including booking flights, accommodations, and transportation, to ensure efficient and cost-effective travel plans. Develop and maintain an organized filing system for both digital and physical documents, ensuring easy retrieval and confidentiality. Assist in the preparation of reports, presentations, and correspondence, ensuring accuracy and clarity in all communications. Monitor and manage office supplies and equipment, ensuring the office runs smoothly and efficiently at all times. Qualifications: Experience using Microsoft Office Impeccable time management skills, organizational skills, interpersonal skills, and communication skills Experience in providing administrative support to senior executives, ensuring smooth daily operations. Ability to manage complex calendars and schedules, optimizing time management for maximum efficiency. Proven track record of preparing and organizing meeting materials, ensuring all documents are accurate and accessible. Strong communication skills to facilitate effective interaction between executives and stakeholders, maintaining professionalism. Experience in coordinating travel arrangements, ensuring cost-effective and efficient travel plans. Ability to develop and maintain organized filing systems, ensuring easy retrieval and confidentiality of documents. Proficiency in preparing reports, presentations, and correspondence with a high degree of accuracy and clarity. About Company Simple Mortgage Solutions, LLC is a fast-growing mortgage brokerage and direct lender licensed throughout the Southeast. We currently serve clients in Tennessee, Florida, Arkansas, Louisiana, Mississippi, Texas, Alabama, and Colorado (Georgia - soon), with plans to expand into three additional states by 2026. Our mission is simple: to make the mortgage process stress-free. We help clients purchase their dream homes and grow real estate investments by delivering tailored solutions, competitive rates, and personal guidance at every step. We believe our employees are the heart of our company, and we're committed to being one of the best mortgage companies to work for-where both our team and clients succeed. Clients consistently give us 5-star reviews, praising our team's communication, expertise, and ability to make even complicated transactions feel simple and seamless. "Life is tough; your mortgage shouldn't be!"

We're seeking an Administrative Assistant to support our evening IOP Program. This is a part-time, evening position on Monday, Wednesday and Thursday. The Administrative Assistant assists the Executive Director and Office Coordinator with day-to-day operations of a specialized Intensive Outpatient and Partial Hospitalization behavioral healthcare practice. The Administrative Assistant is primarily responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, admission and intake and other daily tasks. Relationships and Contacts Within the organization: Initiates and maintains frequent and close working relationships with local and regional team members throughout the organization. Outside the organization : Initiates and maintains strong professional relationships with clients, families, clinical providers, referral partners and vendors, as needed. Essential Responsibilities Works closely with designated Office Coordinator to ensure all local business office activity adheres to current policy and protocol. Greets clients and visitors in a warm and welcoming manner. Performs basic administrative front desk functions. Collects payments and completes required documentation, as needed. Communicates with leadership team members and/or others regarding day-to-day situations requiring management involvement. Conducts all medical records activities of the outpatient center in a manner consistent with both clinical needs and other documentation requirements. Conducts intakes for the purpose of opening client's medical record and provides new client orientation. Tracks and maintains a variety of reports in a timely, highly accurate manner. Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. Additional Responsibilities Serves as backup to the Admissions Coordinator for inquiries directed to the facility. Communicates new admissions information with team members, as needed. Attends and participates in trainings and scheduled meetings, as needed. Performs other duties as assigned. Qualifications Experience and Education Position requires a high school diploma or equivalent, bachelor's degree in social work or a related field preferred and a minimum of two years of administrative experience in a behavioral health setting such as a hospital, outpatient clinic, or related service provider. Experience working with physicians and therapists is desirable. Must have knowledge of behavioral health terminology. Skill Competencies Demonstrates knowledge and adherence to HIPAA guidelines related to security and documentation. Demonstrates a high level of customer service orientation. Demonstrates a high level of attention to detail and accuracy. Demonstrates the ability to navigate client relationship management software. Demonstrates comfort with computer software applications including Outlook, Word, and use of standard office equipment. Performs duties independently, responsibly and with a high level of integrity. Demonstrates alignment with company core values and treatment philosophy. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

Superior Insurance Partners is a rapidly growing insurance brokerage platform, focused primarily on providing commercial lines, personal lines, and employee benefit solutions to companies and individuals. Superior acquires and partners with leading independent insurance agencies primarily in the Midwest and Eastern US. The company's mission is to improve the lives of its agency partners. Superior does this by creating a highly tailored plan for each of its agency partners to help them achieve their goals, and providing customized resources including accounting/finance, recruiting, HR, AMS/IT, marketing, and M&A support. Agency partners are aligned through long-term economic incentives while leveraging the benefits of best practices, scale, and resources across Superior's shared platform. Superior is backed by Tyree & D'Angelo Partners (“TDP”), a leading Chicago-based private equity firm that makes control ownership investments in, and partners with, lower middle market businesses with the goal of creating meaningful value for all involved. TDP is currently investing out of its third fund and has managed and created over $3 billion of capital and company enterprise value. TDP has significant experience investing in service businesses and has completed over 1000 investment partnerships in its history. We are seeking an Administrative Assistant to join our growing team. This person will be assisting our producers and service team as well as filling in around the office as needed. We are looking for someone in our Knoxville, TN office. We are looking for people who are enthusiastic about working with a great team, will collaborate with the sales team to achieve goals, constantly seek improvement, and will demonstrate the value Superior Insurance Partners can provide. How will you affect the business? Serve as the first point of contact for clients and visitors, managing front desk operations with professionalism and courtesy. Handle incoming calls and walk-in inquiries, providing accurate, complete, and timely information using appropriate systems and tools. Process client payments and assist with routine service requests, including certificates of insurance, auto ID cards, and basic billing questions (primarily Commercial Lines). Manage daily administrative tasks such as sorting and distributing mail, scanning and attaching documents into Applied Epic, and supporting agency staff as needed. Perform general office support functions and other administrative duties to ensure smooth agency operations. What skills will make me successful in this role? Ability and desire to provide results Utilize your resilient and adaptable mindset in the face of shifting priorities Eagerness to collaborate with all teams and employees Have the desire to become a licensed CSR for personal lines insurance Requirements: High School Diploma with some office experience or college degree Insurance experience a plus Good systems agility Experience with AMS360 or Applied Epic a plus Proficiency in Microsoft Office

Job DescriptionBenefits: Dental insurance Health insurance Paid time off Vision insurance Local food distributor is seeking a full time receptionist/administrative assistant. Duties include answering phones, communicating with staff, managing social accounts and assisting the bookkeeper. Applicant should be personable, reliable and an effective communicator. Hours are 8 am to 4 pm Monday through Friday.

LOCAL MOVING COMPANY LOOKING FOR ADMINISTRATIVE ASSISTANT. (BILINGUAL A PLUS!!) DUTIES INCLUDE: ANSWER PHONES, GREET CUSTOMERS/CLIENTS, INVOICING, FILING, SCHEDULE AND BOOKINGS COORDINATION, PAYROLL. POSITION IS TEMP TO PERM. MONDAY THRU FRIDAY FROM 8 AM - 5 PM. HOURLY PAY $16 PER HOUR PAID WEEKLY. INTERVIEWS WILL BE SCHEDULED IMMEDIATELY APPLY IN PERSON: KNOXVILLE STAFFING 2115 MIDDLEBROOK PK KNOXVILLE TN 37921 APPLICATIONS TAKEN: MONDAY THRU FRIDAY - 8 AM TO 2 PM BRING TWO (2) FORMS OF ID: DRIVER LICENSE, SOCIAL SECURITY CARD, PASSPORT OR BIRTH CERTIFICATE. BRING YOUR RESUME!! YOU MAY ALSO APPLY ON-LINE: KNOXVILLESTAFFING.COM AND ATTACH YOUR RESUMEdena@knoxvillestaffing.com

Department: Engineering FLSA Status: Exempt Job Type: Full-Time Reports To: Engineering Supervisor Job Setting: In Office Location: Morristown Who We Are - Thermon Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership. Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency. We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration , we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Located in Morristown, TN 45 minutes northeast of Knoxville, Precision Boilers manufactures industry-leading electric and fuel-fired hot water boilers and steam generators plus a wide range of accessories such as deaerators and blowdown tanks. Founded in 1946, Precision Boilers' first product was the sump pump. Over the years the company has continued to grow and add new products including the industry recognized High Voltage Jet (HVJ) Electrode Boiler. As a leading employer in the Morristown area, the company maintains a state-of-the-art facility with a well-trained and stable workforce. What is the opportunity? Reporting to the Engineering Supervisor, your Administrative Assistance (Engineering) expertise will be utilized for general administrative support for the Precision Boilers engineering department. Enjoy respect and recognition for your contributions as we continue to improve manufacturing capability and capacity! ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to: Provides administrative support for the Engineering department. Maintain project schedules and facilitate inter-department workflow. Act as the Engineering point-of-contact for cross-departmental communications and technical requests. Collect and organize data for KPI's and other engineering metrics as needed. Prepares all duties/accountabilities in a timely and efficient manner following established company policy. Create/edit technical documentation and update databases. Meeting support, take minutes, distribute notes. Works to improve processes, workflows, communication, collaboration, etc. Creates new item numbers and BOM's in local ERP system. Other duties as assigned. The above are considered essential duties and are illustrative of those job tasks, which are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: 2+ years in an administrative role, preferably in a sales and manufacturing environment. 2+ years of experience with ERP interface and/or Document Control software. Bachelor's Degree is Preferred, or Associate's Degree with additional experience. Skills and Abilities: Excellent communication and presentation skills, both verbal and written. Self-starter, highly creative, organized, attention to detail, and ability to multi-task. The candidate must be willing to work independently after proper training. Ability to work in fast paced environment. Must be proficient with Microsoft Office products (Outlook, SharePoint, Teams, etc.). Proficient with Microsoft Excel, to include building and maintaining complex spreadsheets, creating and using formulas, pivot tables, charts, and data analysis tools. Must be proficient with PDF file management software (Acrobat Adobe, Bluebeam, or similar). Experience with ERP interface and Document Control software preferred. Must be a team player, accountable, and dependable. Possesses a strong sense of ethics and integrity, in alignment with Thermon 3C's of Care, Commit, and Collaborate. Physical Demands: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 30 pounds at times. Occasional visits to production floor. Work Environment: This position must perform tasks that involve mainly office exposure, sitting behind a desk performing tasks on a computer. Most of their time, the employee will spend time in the office with low to moderate exposure to noise, heat, and cold environment, other physical requirements include walking, bending, hand dexterity, speaking, seeing, and lifting/moving up to 30 pounds. Proper PPE policies must be followed while on the production floor. Benefits: Bonus eligibility. Medical, Dental, and Vision. Short-Term Disability, Long-Term Disability, and Life Insurance. 401k with Company Match. Paid Time Off. Equal Opportunity Statement: Vapor Power International, LLC and VPI Precision Boilers, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Candidates applying for this job opening must be legally authorized to work in the United States and are required to have US residency at the time of application. OPT or H1B Visa Sponsorship is not currently available for this opportunity. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Thermon is a global organization that serves the energy, power generation, chemical, food and beverage, commercial, rail and transit and other industries to provide innovative solutions for heating applications by deeply understanding our customers' needs. We specialize in complete flow assurance, process heating, temperature maintenance, freeze protection and environmental monitoring solutions. We care for the environment, and we are a leader in safety performance. 1,440+ employees in more than 15 countries Sales to 85+ countries worldwide Over 100 independent sales agents and distributors Manufacturing facilities in US, Europe, Canada, India, and now in Tennessee and Illinois For more information about Thermon, please visit: ********************

Quality Financial Concepts of Maryville, TN has an immediate opening for a full-time Administrative Assistant to join our team. Quality Financial Concepts, a 42-year-old firm, is a full-service financial advisory firm providing retirement planning, investment management, estate planning, tax services, and insurance protection. The Administrative Assistant is responsible for providing exceptional service to our clients in a fast-paced environment, responding efficiently to administrative requests where possible and referring other requests to the appropriate staff. Your friendly and professional demeanor as well as your attention to detail are your greatest assets as you complete your daily tasks. Responsibilities: An exceptional and professional first impression to all our guests. Responsible for annual tax communications with clients, receiving payments, updating spreadsheets, copying tax documents, and processing completed returns. Work as a team in a fast-paced environment. Serve as primary person to answer phones and greet guests/clients. Open and distribute mail; Maintain office supplies; Organize and assist with various office events. Work with local media for firm advertising and serve as a member of the marketing team. Coordinate, maintain and manage the direct marketing materials to clients & prospects. Assist in marketing efforts through social media and our website. Responsible for maintaining the file room. Assist in securing and supervising vendors when on-site to service building or equipment. Qualifications: High school diploma or equivalent and minimum of 2 years office experience. EXTREME attention to detail, positive, can-do attitude, and willingness to work as a team. Excellent written and verbal communications skills. High degree of flexibility to deal with a variety of situations. The ability to multitask and follow up is necessary. Must be able to pass background check and fingerprinting. Strong technology and computer skills including MS Office Suite (Word, Excel, Outlook, Publisher). This position pays a competitive salary based on experience. We also offer excellent benefits including medical, dental, vision, a 401k plan (plus a match once eligible), paid time off, education assistance, and working for a small, family-friendly firm. Our business hours are Monday through Friday from 8 am to 5 pm. Additionally, we provide an exciting, challenging, and rewarding workplace and experience that offers advancement opportunities and working with a great team. ARE YOU READY TO JOIN OUR TEAM? If you feel that you would be right for our Administrative Assistant position, please apply today so that we can review your information. Please email your cover letter and resume to ****************************. We look forward to reviewing your resume!

Why Work for Grandview Cemetery? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Why Work for Grandview Cemetery? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Primary Function To serve as an assistant to the Executive Directors. Under administrative review, is responsible for initiating and coordinating the clerical, secretarial functions required in effective implementation of administrative policies and functions. To provide administrative support on projects involving planning, researching and coordinating activities relieving the Executive Director of clerical/administrative duties. Job Description May be necessary to work when Administrative Leave is granted if patient care would be compromised. Serves as confidential administrative and office assistant to the Director of Operations, Director of Finance, Director of Nursing, Public Relations Officer, Director of Engineering, Director of Human Resources, and Medical Director as assigned. Coordinates, processes and reconciles travel for the Executive Directors and the managers/employees within those divisions, as determined by the Senior Executive Assistant and/or Executive Director. May assist patients and staff with concerns and questions based on knowledge and experience. Schedules and coordinates the Executive Director's calendar and appointments. Confirms meetings, appointments, conferences, and screens phone calls as requested. Answers all phone calls to the Executive office and screens calls for the Executive Directors. Write and distributes emails, documents, polices and official communications to all staff members as delegated. Performs typing and transcription duties for regular and special departmental meetings, conferences, committee meetings and other duties as assigned. Arranges and participates in conferences and committee meetings as assigned by the Executive Director and/or Senior Executive Assistant. Maintains agendas, minutes and attendance; secretarial support, research data, and sends reminders for upcoming meetings. Manages and maintains all conference rooms and conference room calendar requests within the organization Coordinates the activities of and provides professional service to the sub-committees of the Governing Board as assigned. Serves as recording secretary for weekly manger meetings and other meetings of the Executive Directors as needed. Serves as timekeeper for the staff of the Executive Directors as assigned. May assist in maintaining documentation of verification of current licensure, CE credits, and documentation of completion of required trainings for all licensed staff that are not credentialed through the medical staff process. Assists in coordinating rotations for students of pharmacy, physical therapy, nutrition, nursing, respiratory therapy, and radiology. This duty includes coordinating contractual obligations between CIHA and the students' university. Maintains constant communication with the Executive Directors to advise of situations and remain informed of going operations Coordinates obtaining signatures and approval for official business documents. Maintains spreadsheets, polices, documents and other electronic documents as assigned by the Executive Director or Senior Executive Assistant. Builds and maintains a working relationship with outside entities that may work in conjunction with the organization. Performs related duties as assigned. Job Knowledge Incumbent is responsible for facility compliance with Joint Commission standards as related to staff accreditation Must have thorough understanding and participate in the review process by the Joint Commission Standards for the Accreditation of Hospitals. Possess ability to carry-out these complex standards in independent manner as they require constant attention to detail. Must have ability to work with all staff to ensure that standards are met. Must have knowledge of the policies, procedures, and operational guidelines of the CIHA. Must have knowledge of general office procedures. Must have knowledge of CIHA personnel policies. Must demonstrate dependability, maturity, and judgment in performance of duties. Knowledge of modern secretarial and general office principles, practices, techniques, and Federal and State reporting requirements. Must demonstrate a high level of skilled in the use of word-processing software on desk-top professional computers (e.g. Microsoft Word, Excel, Outlook, PowerPoint, and Access), operate printers, copier, and fax machines as well as other office equipment required. Must have knowledge of invoicing and purchasing procedures. For time keeping purposes must have knowledge of SAGE. Ability to understand and execute complex oral or written instructions and to apply extensive and obscure guidelines to a wide variety of work situations. Ability to establish and maintain effective working relationships with other employees, public and private officials, contractors, and the general public. Must have the ability to accurately deal with difficult dictation. Must have the ability to write correspondence, compile data, analyze data and make concise, accurate reports and recommendations. Must have the ability to organize work, deal effectively with the public, communicate effectively both verbally and in writing, follow instructions and work as a member of a group or independently. Knowledge of Cherokee culture and tribal operations is required. Ability to take directions and carry out orders effectively with minimal or no supervision. Must be able to adapt in stressful situations when dealing with disgruntled patients. Education/Experience An Associate Degree in Business or a Health related field is required as well as a minimum of three years' experience in a professional office setting. The equivalent combination of education, related experience and training may be considered in lieu of formal education. Business/Secretarial and computer classes are required to provide skills essential to perform job duties with three years' work experience. Position will require 1 year to become proficient in most phases of the job. Must possess a valid state driver's license. Contact with Others This position is highly visible and requires discretion, initiative, and sound judgement. Has frequent contact with Executive Directors, program directors and personnel, general public, and Governing Board. Contact involves dealing with superiors, employees and general public, contractors, facility and maintenance vendors, Federal, State, Tribal agents, CIHA and IHS regarding explanations, discussions, procedures and obtaining approval. Contact requires a high degree of tact, courtesy, and business etiquette to maintain positive working relationships. Confidential Data Works with and/or has access to highly confidential Division files, memos, contract proposals, personnel and payroll information of which would be considered confidential and should not be disclosed. Must adhere to all CIHA confidentiality policies and procedures, as well as the Privacy Act of 1974 and HIPAA. Responsibility for Accuracy Data entry requires a high degree of accuracy. Work effects the accuracy and reliability of further processes, time schedules, staff time, and public relations. Most errors can be detected with proofing procedures. Errors may also have adverse effects on internal and outside relationships. Follows well define procedures and guidelines in job duties with minimal or no supervision. Must communicate and respond appropriately to various situations. Judgment and initiative are required to maintain accuracy, efficiency, and to prioritize work and meet deadlines. Mental/Visual/Physical Close concentration and attention to detail are required while performing most duties of the job. Is subject to frequent interruptions, both by phone and in person, which require varied responses with each contact. The duties of this job routinely require standing, walking, and sitting, kneeling, crouching, reaching, seeing, speaking, and hearing. May occasionally move more than 10 pounds. Resourcefulness & Initiative Works under the general direction of the Executive Director and the Senior Administrative Assistant and uses independent judgment to achieve objectives. Follows well defined office and CIHA procedures and guidelines. Uses judgment and initiative is required to maintain accuracy, establish work priorities, and meet schedule time frames. May initiate projects without direction and/or direct supervision. Environment Works in normal business office environment with occasional visits to program sites while performing job duties. May involve contacts with patients in both well and illness status. Customer Service Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA's guiding principles and core values. Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.

Primary Function To serve as an assistant to the Executive Directors. Under administrative review, is responsible for initiating and coordinating the clerical, secretarial functions required in effective implementation of administrative policies and functions. To provide administrative support on projects involving planning, researching and coordinating activities relieving the Executive Director of clerical/administrative duties. Job Description May be necessary to work when Administrative Leave is granted if patient care would be compromised. Serves as confidential administrative and office assistant to the Director of Operations, Director of Finance, Director of Nursing, Public Relations Officer, Director of Engineering, Director of Human Resources, and Medical Director as assigned. Coordinates, processes and reconciles travel for the Executive Directors and the managers/employees within those divisions, as determined by the Senior Executive Assistant and/or Executive Director. May assist patients and staff with concerns and questions based on knowledge and experience. Schedules and coordinates the Executive Director's calendar and appointments. Confirms meetings, appointments, conferences, and screens phone calls as requested. Answers all phone calls to the Executive office and screens calls for the Executive Directors. Write and distributes emails, documents, polices and official communications to all staff members as delegated. Performs typing and transcription duties for regular and special departmental meetings, conferences, committee meetings and other duties as assigned. Arranges and participates in conferences and committee meetings as assigned by the Executive Director and/or Senior Executive Assistant. Maintains agendas, minutes and attendance; secretarial support, research data, and sends reminders for upcoming meetings. Manages and maintains all conference rooms and conference room calendar requests within the organization Coordinates the activities of and provides professional service to the sub-committees of the Governing Board as assigned. Serves as recording secretary for weekly manger meetings and other meetings of the Executive Directors as needed. Serves as timekeeper for the staff of the Executive Directors as assigned. May assist in maintaining documentation of verification of current licensure, CE credits, and documentation of completion of required trainings for all licensed staff that are not credentialed through the medical staff process. Assists in coordinating rotations for students of pharmacy, physical therapy, nutrition, nursing, respiratory therapy, and radiology. This duty includes coordinating contractual obligations between CIHA and the students' university. Maintains constant communication with the Executive Directors to advise of situations and remain informed of going operations Coordinates obtaining signatures and approval for official business documents. Maintains spreadsheets, polices, documents and other electronic documents as assigned by the Executive Director or Senior Executive Assistant. Builds and maintains a working relationship with outside entities that may work in conjunction with the organization. Performs related duties as assigned. Job Knowledge Incumbent is responsible for facility compliance with Joint Commission standards as related to staff accreditation Must have thorough understanding and participate in the review process by the Joint Commission Standards for the Accreditation of Hospitals. Possess ability to carry-out these complex standards in independent manner as they require constant attention to detail. Must have ability to work with all staff to ensure that standards are met. Must have knowledge of the policies, procedures, and operational guidelines of the CIHA. Must have knowledge of general office procedures. Must have knowledge of CIHA personnel policies. Must demonstrate dependability, maturity, and judgment in performance of duties. Knowledge of modern secretarial and general office principles, practices, techniques, and Federal and State reporting requirements. Must demonstrate a high level of skilled in the use of word-processing software on desk-top professional computers (e.g. Microsoft Word, Excel, Outlook, PowerPoint, and Access), operate printers, copier, and fax machines as well as other office equipment required. Must have knowledge of invoicing and purchasing procedures. For time keeping purposes must have knowledge of SAGE. Ability to understand and execute complex oral or written instructions and to apply extensive and obscure guidelines to a wide variety of work situations. Ability to establish and maintain effective working relationships with other employees, public and private officials, contractors, and the general public. Must have the ability to accurately deal with difficult dictation. Must have the ability to write correspondence, compile data, analyze data and make concise, accurate reports and recommendations. Must have the ability to organize work, deal effectively with the public, communicate effectively both verbally and in writing, follow instructions and work as a member of a group or independently. Knowledge of Cherokee culture and tribal operations is required. Ability to take directions and carry out orders effectively with minimal or no supervision. Must be able to adapt in stressful situations when dealing with disgruntled patients. Education/Experience An Associate Degree in Business or a Health related field is required as well as a minimum of three years' experience in a professional office setting. The equivalent combination of education, related experience and training may be considered in lieu of formal education. Business/Secretarial and computer classes are required to provide skills essential to perform job duties with three years' work experience. Position will require 1 year to become proficient in most phases of the job. Must possess a valid state driver's license. Contact with Others This position is highly visible and requires discretion, initiative, and sound judgement. Has frequent contact with Executive Directors, program directors and personnel, general public, and Governing Board. Contact involves dealing with superiors, employees and general public, contractors, facility and maintenance vendors, Federal, State, Tribal agents, CIHA and IHS regarding explanations, discussions, procedures and obtaining approval. Contact requires a high degree of tact, courtesy, and business etiquette to maintain positive working relationships. Confidential Data Works with and/or has access to highly confidential Division files, memos, contract proposals, personnel and payroll information of which would be considered confidential and should not be disclosed. Must adhere to all CIHA confidentiality policies and procedures, as well as the Privacy Act of 1974 and HIPAA. Responsibility for Accuracy Data entry requires a high degree of accuracy. Work effects the accuracy and reliability of further processes, time schedules, staff time, and public relations. Most errors can be detected with proofing procedures. Errors may also have adverse effects on internal and outside relationships. Follows well define procedures and guidelines in job duties with minimal or no supervision. Must communicate and respond appropriately to various situations. Judgment and initiative are required to maintain accuracy, efficiency, and to prioritize work and meet deadlines. Mental/Visual/Physical Close concentration and attention to detail are required while performing most duties of the job. Is subject to frequent interruptions, both by phone and in person, which require varied responses with each contact. The duties of this job routinely require standing, walking, and sitting, kneeling, crouching, reaching, seeing, speaking, and hearing. May occasionally move more than 10 pounds. Resourcefulness & Initiative Works under the general direction of the Executive Director and the Senior Administrative Assistant and uses independent judgment to achieve objectives. Follows well defined office and CIHA procedures and guidelines. Uses judgment and initiative is required to maintain accuracy, establish work priorities, and meet schedule time frames. May initiate projects without direction and/or direct supervision. Environment Works in normal business office environment with occasional visits to program sites while performing job duties. May involve contacts with patients in both well and illness status. Customer Service Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA's guiding principles and core values. Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.

VACANCY ANNOUNCEMENT GRAHAM COUNTY SCHOOLS Family Navigator & Middle School Administrative Assistant Reports to: Director of Staff and Student Support Services and Middle School Principal Months Employed Classified Type of Posting Internal applicants should submit a letter of interest. External applicants should complete the application online. Date of Posting January 21, 2026 Closing Date of Posting January 26, 2026 Nature of Work Family Navigator: The employee supports and coordinates the school based mental health program. This includes serving as a liaison to the community organizations providing care in the schools, gathering necessary paperwork from families, assisting students accessing virtual visits, and other tasks as needed. Middle School Administrative Assistant: The employee will answer incoming calls, greet visitors, manage front desk area and all associated requirements, and know and understand school safety procedures. In all roles assigned roles and duties, the employee will need to be a strong self-starter, able to create and refine workflows independently, and collaborate well within and without the school setting. The work of this employee is seldom reviewed while in progress under general supervision. Duties and Responsibilities Maintains security of mental health supplies. Develops policies, procedures, and work standards for school mental health program. Monitors compliance of school mental health program with federal, state, and local laws, regulations, and policies. Initiates program changes as needed. Manages program allotment efficiently. Maintains program data, prepares reports as needed for supervisor, board of education and health department, and assists students on and off telehealth appointments. Collaborates with other child-support agencies for school mental health program. Trains/educates staff development on program processes as needed. Corresponds with caregivers as they seek to connect to and during care delivery for children. NOTE: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Knowledge, Skills and Abilities Excellent written and verbal and interpersonal communication skills. Excellent organizational skills and attention to detail. Excellent team player with the ability to work individually. Experience in supporting or working with behavioral health programs preferred. Some knowledge of the school organization and the community served. Ability to coordinate and facilitate services between the school, local health agency, and other community resources. Ability to develop and maintain data collection. Ability to develop positive working relationships. Education and Experience Requirements Bachelor's Degree Preferred Associates Degree Recommended High School Diploma Required Salary State Salary Schedule Application Process Interested persons meeting job qualifications should provide a letter of interest, resume' and completed online application. Application materials may be found at ******************** Process Timeline Vacancy posted 01/21/2026 Deadline for Application Submissions 01/26/2026 Interviews TBD Board of Education Candidate Decision Anticipated 02/03/2026 Assume Duties TBD For more information regarding the application process Please contact Kim Beasley for application process questions. For questions regarding the position, please contact Stuart Nelms. *********************** Graham County Schools is an equal opportunity employer and does not discriminate on the basis of gender, race, religion, age, national origin or disability.

Who We Are - Thermon Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership. Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency. We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration, we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work. The Administrative Assistant provides executive-level administrative support to ensure seamless operations across the organization, supporting both Morristown and Franklin Park. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to manage complex schedules, prepare high-quality documents, and facilitate effective communication. Additionally, the position is responsible for maintaining office organization and managing office supplies to support a productive work environment. The Administrative Assistant serves as a key resource for leadership and cross-functional teams, ensuring efficiency and professionalism in all administrative processes. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned. Core Administrative Duties * Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements using Outlook and Teams. * Document Preparation: Create, edit, and format reports, presentations, and correspondence in Word and PowerPoint. * Data Management: Maintain and update spreadsheets, databases, and records in Excel. * Email Handling: Manage inboxes, prioritize messages, and draft professional communications. * Meeting Support: Prepare agendas, take minutes, and distribute follow-up actions. Microsoft-Specific Responsibilities * Excel Expertise: Build and maintain complex spreadsheets, use formulas, pivot tables, charts, and data analysis tools. * PowerPoint Design: Develop visually appealing presentations for executives and stakeholders. * Teams Collaboration: Organize virtual meetings, manage channels, and share files effectively. * SharePoint/OneDrive: Manage document storage, version control, and permissions. * Outlook Efficiency: Set up rules, manage calendars, and coordinate across multiple time zones. Leadership Support * Confidentiality: Handle sensitive information with discretion. * Reporting: Generate weekly/monthly reports and dashboards for leadership. * Project Coordination: Assist in tracking project timelines and deliverables. * Vendor & Client Liaison: Communicate professionally with external partners. Additional Skills * Problem-Solving: Troubleshoot technical issues with Microsoft tools. * Process Improvement: Streamline workflows using automation features (e.g., Excel macros, Power Automate). * Event Planning: Organize executive events, conferences, and off-site meetings * Performs other related duties as assigned. The above are considered essential duties and are illustrative of those job tasks, which are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: * High school diploma or equivalent required; Associate's degree in office administration or related field preferred. * At least three years of administrative and clerical experience required. * Must have a valid driver's license. Skills and Abilities: * Excellent communication and presentation skills, both verbal and written. * Self-starter, highly creative, organized, attention to detail, and ability to multi-task. * The candidate must be willing to work independently after proper training. * Ability to work in fast paced environment * Must be a team player, accountable, and dependable * Possesses a strong sense of ethics and integrity. (Thermon 3C's) Physical Demands: * Prolonged periods sitting at a desk and working on a computer. * Must be able to lift up to 30 pounds at times. * Occasional visits to production floor. Work Environment: This position must perform tasks that involve mainly office exposure, sitting behind a desk performing tasks on a computer. Most of their time, the employee will spend time in the office with low to moderate exposure to noise, heat, and cold environment, other physical requirements include walking, bending, hand dexterity, speaking, seeing, and lifting/moving up to 15 pounds. Steel toe shoes, earplugs and safety glasses are always required while on the production floor. * Occasional visits to production floor. Equal Opportunity Statement: Vapor Power International, LLC and VPI Precision Boilers, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Candidates applying for this job opening must be legally authorized to work in the United States and are required to have US residency at the time of application. OPT or H1B Visa Sponsorship is not currently available for this opportunity. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Thermon is a global organization that serves the energy, power generation, chemical, food and beverage, commercial, rail and transit and other industries to provide innovative solutions for heating applications by deeply understanding our customers' needs. We specialize in complete flow assurance, process heating, temperature maintenance, freeze protection and environmental monitoring solutions. We care for the environment, and we are a leader in safety performance. * 1,440+ employees in more than 15 countries * Sales to 85+ countries worldwide * Over 100 independent sales agents and distributors * Manufacturing facilities in US, Europe, Canada, India, and now in Tennessee and Illinois For more information about Thermon, please visit: ********************

Faith Promise is looking for a part-time, 25 hours per week, Administrative Assistant who is passionate about joining a team that is going to Win the World. This role will report to the Campus Pastor - Farragut and will be accountable for a variety of administrative and clerical duties necessary to run an organization efficiently. The Administrative Assistant performs most of his or her duties during regularly scheduled office hours; however, participation in various ministry and all-staff events will also be required from time to time. FAITH PROMISE VALUES Team members at Faith Promise are committed to live out, and help others live out our Values: Love God Love People Discover Purpose Win Our World JOB DETAILS Serve as the information and communication gateway for the office Own communication between staff and volunteer leaders including by telephone, websites, and email Plan and schedule meetings, appointments, rooms, and resources for Farragut Campus staff and for other campus events Organize and maintain paper and electronic files Manage projects and conduct research on best practices Manage the Farragut Campus budget Manage travel and guest arrangements as needed Help Campus Administrative Assistants as necessary Perform all other duties assigned by Campus Pastor - Farragut BASIC QUALIFICATIONS High School diploma or equivalent Minimum of two years of experience in an administrative assistant type position Strong computer and Microsoft Office Suite skills Team player Effective communication skills Detail-oriented and organized Flexible and adaptable PREFERRED QUALIFICATIONS Experience in managing volunteers. Experience with non-profit organizations Experience in working with a growing or decentralized organization Experience using database queries and/or filters Experience with phone system management Proficient at operating general office equipment