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Executive administrative assistant jobs in Lafayette, IN

- 32 jobs
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Executive Administrative Assistant
Administrative Assistant
Executive Assistant
Senior Administrative Assistant
Assistant To Vice President
Administrative Support

  • Marketing & Operations Assistant to VP (Construction/Roofing)

    Indianapolis Roofing LLC

    Executive administrative assistant job in Carmel, IN

    Job title: Marketing & Operations Assistant to VP Company: Indianapolis Roofing LLC Employment type: Full-time ⸻ Indianapolis Roofing LLC is a family-owned roofing and construction firm headquartered in Carmel, Indiana, serving clients throughout Carmel, Indianapolis, and the surrounding region. We specialize in residential and commercial roofing, state and federal contracts, roof repairs, insurance restoration, gutters, siding, and a full range of exterior services. ⸻ The Role This is a hybrid-function role (marketing + operations + executive assistant), and it is 100% on-site in Carmel, IN: • ~50% Marketing & Growth (digital + local) • ~25-35% Operations & Company Support • ~15-25% Executive & Personal Assistant support to the VP This position is designed for a marketing professional who wants to grow into executive-level operations and leadership. There are clear vertical growth paths and long-term earning potential that can exceed $200,000/year as you take on more responsibility, drive results, and move into higher-level management roles. It's ideal for someone with a degree or equivalent experience in Marketing, Communications, Business, or similar who wants to grow into Marketing Management or even Company Operations/General Management over the next few years. You'll be hands-on with day-to-day execution while helping us build the systems and foundations for growth. If you're excited about this role but don't meet every single requirement, we still encourage you to apply. We know great candidates come from a variety of backgrounds and experiences. ⸻ What You'll Do Marketing & Growth (≈ 50%) • Plan, build, and schedule email marketing campaigns to past clients, leads, and referral partners • Help create simple automations and follow-up sequences • Optimize and maintain our Google Business Profile • Post daily content across: • Facebook • Instagram • TikTok • Pinterest • X/Twitter • Threads • Publish YouTube Shorts and long-form content on a regular cadence • Do basic video editing for job-site clips, testimonials, and educational content • Use bulk posting / scheduling tools to repurpose content across platforms • Leverage AI tools (e.g., ChatGPT and similar platforms) to: • Draft and refine posts, emails, and landing page copy • Generate campaign ideas and content outlines • Help create SOP drafts, checklists, and internal documents faster • Help drive affiliate & partnership marketing: • Find places to get us posted, mentioned, or featured (local blogs, podcasts, digital magazines, neighborhood groups, trade partners, etc.) • Benefit from financial incentives tied to qualified referrals and successful partnerships generated through your outreach • Help manage and optimize paid ads (Google, social platforms) • Coordinate and/or implement website updates and changes, including: • Service pages • Landing pages • Blogs • Portfolio photos • Lead forms • Collaborate with any external web/SEO partners • Actively request, collect, and showcase testimonials, including: • Written reviews • Video testimonials • Before/after stories • Track and report key marketing metrics (lead volume, close rates, campaign performance) ⸻ Operations & Company Support (≈ 25-35%) • Help keep jobs, leads, and tasks organized for the VP and the team • Update CRM and project tracking tools • Maintain status boards for leads, inspections, estimates, and active jobs • Coordinate communication with: • Internal team members • Subcontractors/crews • Vendors and suppliers (as needed) • Assist in building and documenting SOPs (checklists and repeatable processes for sales, marketing, and operations) • Help monitor key business metrics: • Weekly/monthly sales • Job progress and timelines • Collections and customer feedback • Support hiring and HR: • Posting job listings • Screening applicants • Scheduling interviews and helping with onboarding checklists ⸻ Executive & Personal Assistant Support to VP (≈ 15-25%) • Work closely with the VP to: • Prioritize daily and weekly tasks • Maintain and protect the calendar (meetings, calls, focus blocks) • Prepare short summaries and action lists after key meetings • Act as a direct support and right hand to the VP in day-to-day decision-making and follow-through • Occasionally assist with personal/logistical tasks that support the VP's productivity (organizing documents, filing, light travel coordination) ⸻ About You Education & Experience • Bachelor's degree (or equivalent experience) in Marketing, Communications, Business, or related field preferred • 1-3+ years of experience in: • Marketing coordination, digital marketing, or content/social media • Operations, admin, or assistant work is a plus • Experience in roofing, construction, trades, or home services is a bonus, not a requirement Skills & Competencies • Comfortable with: • Social platforms: Facebook, Instagram, TikTok, Pinterest, X/Twitter, Threads, YouTube, Google Business Profile • Basic video editing and simple graphic tools (or eager to learn) • Email marketing platforms and basic list management • Proficient using AI tools (e.g., ChatGPT or similar) for professional work, including: • Drafting and refining social posts, emails, and website copy • Researching topics and summarizing information • Creating outlines, checklists, and SOP drafts to speed up execution • Strong writing skills for posts, emails, and simple landing pages • Highly organized and detail-oriented; able to manage multiple moving pieces • Tech-comfortable: • Google Workspace / Microsoft Office • CRM/project management tools (training provided) Personal Qualities • Ambitious and excited to grow into leadership in marketing and/or operations • Professional, mature, and comfortable working closely with ownership • Creative, proactive, and solutions-focused • High integrity, reliable, and consistent • Enjoys a fast-moving, entrepreneurial environment where you help build the system, not just follow it ⸻ Growth & Compensation • Clear path to: • Marketing Manager (owning strategy, budget, and future team), or • Operations / General Manager (helping run the company day-to-day) • Direct exposure to: • Strategic decisions • System building • Leadership and business scaling • Compensation: Competitive base salary (DOE) with performance-based bonus potential (including referral/partnership incentives and long-term earning potential that can exceed $200,000/year in senior roles) • Schedule: Full-time, standard business hours (100% on site) • Location: On-site role based in Carmel, IN, serving Carmel, Indianapolis, and surrounding areas ⸻ How to Apply Please apply via LinkedIn with: • Your resume • A short note or cover letter answering: • Why does this hybrid marketing + operations + assistant role appeal to you? • How do you see yourself growing with Indianapolis Roofing LLC over the next 3-5 years? • (Optional) Links or examples of: • Social accounts you've managed • Email campaigns, content, or portfolio pieces
    $200k yearly 2d ago

  • Administrative Assistant

    Radcube

    Executive administrative assistant job in Carmel, IN

    As an administrative assistant, you will be required to perform basic administrative tasks including composing emails, printing documents, scheduling meetings, answering phones, and creating reports. To ensure success you should have high-level administrative skills, the ability to work in a fast-paced environment and provide valuable and reliable support in and out of the office. Job Responsibilities and Duties: Prepares legal documents Interviews clients Answering telephones and taking messages. Drafting emails and various correspondence. Maintaining comprehensive and accurate records. Typing up reports for the company manager. Organizing meetings, including scheduling, sending reminders. Managing CEO's calendar, including making appointments and prioritizing the most sensitive matters. Organizing company travel arrangements. Event coordination. Setting equipment parameters. Order office supplies Job Requirements : Prior experience in a legal environment Bachelor's degree recommended Proficient in Microsoft Office Excellent verbal and written communication skills Great multi-tasking and time-management skills Outstanding research skills Detail-oriented and organized Performs well under pressure
    $26k-34k yearly est. 2d ago

  • Executive Assistant to the Dean

    Purdue University 4.1company rating

    Executive administrative assistant job in West Lafayette, IN

    Provide a wide range of administrative support for the Dean of the Purdue College of Veterinary Medicine. Maximize the effectiveness of department operational processes and communications. Serve as a liaison with multiple contacts, internal and external to the University. Facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive's calendar. Coordinate special projects involving independent research and work with all levels of internal management and staff. * Responsible for providing executive-level support for the Dean; manage the Dean's calendar to ensure scheduling priorities are met; under the supervision of the Assistant Dean for Administration, plan for future meetings on the Dean's calendar, and account for logistical challenges. Should possess strong project management skills and be customer-centric. The position requires a highly responsive individual who is diligent and focused on achieving excellence. * The office environment is fast-paced and requires a high level of attention to detail. Responsible for ensuring travel arrangements are made and expense reports are properly submitted. This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University. What You'll Be Doing: * Draft and edit communications; conduct research and prepare reports and presentations * Maintain executives' calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available * Exercise discretion and independent judgment to collect and analyze information requests and identify trends * Respond to non-routine inquiries and issues from internal and external sources * Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with university policies and procedures * Coordinate the logistics of various department programs, projects, workshops, events, and presentations * Update and maintain department databases, websites, and mailing lists * May mentor and train lower-level support staff About Us: The Purdue University College of Veterinary Medicine focuses on globally advancing animal and human health and well-being through excellence in learning, discovery, and engagement, as the leading veterinary college for comprehensive education of the veterinary team and for discovery and engagement in selected areas of veterinary and comparative biomedical sciences. Located in the picturesque town of West Lafayette, Indiana, Purdue University boasts a stunning campus that houses both a renowned College of Veterinary Medicine and comprehensive associate and bachelor's degree programs in Veterinary Nursing. Our team plays a crucial role in teaching and mentoring students throughout the year, shaping the future of veterinary care. As a member of our university staff, you'll enjoy a generous benefits package that includes medical, dental, and vision insurance, paid time off, and retirement contributions. Join us and be part of a community dedicated to excellence in veterinary medicine and education! For more information about our department, please visit: * College of Veterinary Medicine *********************** What We're Looking For: Education and Experience: * Bachelor's degree in communications, Business Administration, Management, or a related field * Two to three (2-3) years of experience in a high-level administrative support role, or equivalent * An equivalent combination of education and experience may also be considered Skills needed: * Ability to use discretion and independent judgement when making sound decisions, balancing facts, priorities, and possible outcomes. * Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Excellent written, verbal, and interpersonal communication skills * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc. * Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs * Skilled in interpreting policies and procedures to proactively resolve issues * Ability to identify problems, generate ideas for improvement, and implement or recommend solutions * Ability to use discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others. * Ability to make decisions quickly and adjust as needs arise in a high-pressure environment. Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride, and endless opportunity to live, learn, and grow. Join us and contribute to our culture. Additional Information: * To learn more about Purdue's benefits summary CLICK HERE ***************************************************************************************************************************** * Purdue will not sponsor employment authorization for this position * A background check will be required for employment in this position * FLSA: Exempt (Not Eligible For Overtime) * Retirement Eligibility: Defined Contribution Waiting Period Career Stream Professional 2 Pay Band S065 Job Code #20002358 Link to Purdue University's compensation guidelines: ************************************************************** EOE / AA: Purdue University is an EOE/AA employer. Apply now Posting Start Date: 11/17/25
    $33k-44k yearly est. 39d ago

  • Executive Assistant

    SK Hynix America 4.6company rating

    Executive administrative assistant job in West Lafayette, IN

    Job Title: Executive Assistant Work Model: Onsite At SK hynix America, we're at the forefront of semiconductor innovation, developing advanced memory solutions that power everything from smartphones to data centers. As a global leader in DRAM and NAND flash technologies, we drive the evolution of advanced mobile technology, empowering cloud computing, and pioneering future technologies. Our cutting-edge memory technologies are essential in today's most advanced electronic devices and IT infrastructure, enabling enhanced performance and user experiences across the digital landscape. We're looking for innovative minds to join our mission of shaping the future of technology. At SK hynix America, you'll be part of a team that's pioneering breakthrough memory solutions while maintaining a strong commitment to sustainability. We're not just adapting to technological change - we're driving it, with significant investments in artificial intelligence, machine learning, and eco-friendly solutions and operational practices. As we continue to expand our market presence and push the boundaries of what's possible in semiconductor technology, we invite you to be part of our journey to creating the next generation of memory solutions that will define the future of computing. Job Overview: We are seeking an accomplished Executive Assistant with a minimum of three years of experience to provide high-level administrative support to our executive team. This role requires a proactive individual with outstanding organizational skills, adept at managing tasks independently and efficiently within a fast-paced environment. Responsibilities: Manage and optimize the complex calendars and scheduling needs of executives. Coordinate comprehensive travel arrangements, including flights, accommodations, and itineraries. Prepare, edit, and proofread correspondence, reports, and presentations. Handle confidential information with the utmost discretion and professionalism. Organize, attend, and document meetings, ensuring follow-up on action items. Serve as a liaison between executives and internal/external stakeholders. Assist in planning and organizing company events and conferences. Maintain and organize executive files and documents systematically. Monitor and manage executive expenses and reimbursement processes. Support special projects, alongside general administrative assistance as needed Qualifications: A minimum of 3 years of experience in an Executive Assistant role or similar capacity. Superior organizational and time-management abilities. Exceptional written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to prioritize workload efficiently in high-pressure environments. Professionalism and a high degree of confidentiality. Ability to work both autonomously and collaboratively. Strong interpersonal skills and service-oriented approach. Flexibility to adapt to dynamic changes in priorities and demands Preferred Qualifications: Bilingual proficiency in Korean and English is highly desirable. Bachelor's degree in Business Administration or related field. Experience within a corporate or executive office setting. Familiarity with office management and communication software tools. Proficiency with travel booking and expense management systems. Certification as an Executive Assistant or Administrative Professional. Experience supporting C-level executives. Experience in planning events and coordinating logistics. Advanced Excel proficiency and data analysis experience Requirement: Authorized to work in the US Equal Employment Opportunity: SKHYA is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees and prohibit discrimination and harassment of any type without regard to race, sex, pregnancy, sexual orientation, religion, age, gender identity, national origin, color, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.
    $32k-45k yearly est. Auto-Apply 7d ago

  • Executive Assistant

    Actively Hiring

    Executive administrative assistant job in Westfield, IN

    Full-time Description Job Title: Executive Assistant Department: Administrative The Executive Assistant will provide high-level administrative and operational support to several executive leaders including the Warehouse Equipment Managing Director and the VP of Warehouse Equipment and Automation Americas. This role requires exceptional organization, professionalism, and discretion. The ideal candidate thrives in a dynamic environment, anticipates needs, and ensures the leaders they support are prepared, informed, and focused on strategic priorities. The Executive Assistant will serve as a trusted partner - managing complex calendars, coordinating cross-functional communication, and driving administrative excellence to help the leadership team operate at maximum efficiency. OVERALL RESPONSIBILITIES Monitor and prioritize executive email communications and calendar requests to maintain focus on high-priority matters; coordinate domestic and international travel logistics. Prepare meeting materials, presentations, and follow-up documentation, ensuring leadership is well-prepared for internal and external meetings. Manage communications, including drafting and reviewing correspondence, handling confidential information, and ensuring timely responses. Coordinate leadership meetings, offsites, and company events; manage logistics, agendas, and action tracking. Support project management activities by tracking key deliverables, deadlines, and priorities across multiple initiatives. Liaise effectively with internal departments, clients, and vendors, serving as a professional and trusted representative of the executive office. Handle expense reporting, purchase orders, and general administrative tasks related to the executive team. Maintain an understanding of company operations, priorities, and upcoming initiatives to anticipate leadership needs KNOWLEDGE & SKILLS REQUIREMENTS Bachelor's degree in Business Administration, Communications, or related field preferred. 7+ years of experience supporting senior-level executives, ideally within manufacturing, logistics, or technology-driven environments. Experience supporting executive leaders across multiple locations, time zones, or business units, demonstrating strong coordination and communication skills in a distributed environment. Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and experience with collaboration tools (Teams, SharePoint, Box, or similar). Excellent written and verbal communication skills, with strong attention to detail. Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously. Ability to exercise sound judgment, handle confidential information with discretion, and operate with a high degree of professionalism. Strong organizational and project management skills, with the ability to anticipate needs and drive outcomes proactively. Comfortable in a fast-paced, evolving business environment that values adaptability, initiative, and continuous improvement. PROFESSIONAL QUALITIES Trusted Partner: Demonstrates integrity, confidentiality, and reliability in all interactions. Proactive Problem Solver: Anticipates needs, identifies solutions, and acts independently to remove barriers. Strong Communicator: Communicates clearly and confidently across all levels of the organization. Detail-Oriented & Organized: Manages complex schedules and deliverables with accuracy and foresight. Collaborative & Team-Oriented: Builds strong relationships with colleagues and stakeholders. Adaptable & Resourceful: Remains composed and effective under pressure, managing shifting priorities gracefully. Committed to Excellence: Takes pride in delivering polished, high-quality work that supports executive and organizational success. Why work for Storage Solutions - A Jungheinrich Company? Our greatest asset is our people. We have built a team of passionate intralogistics experts who collaborate and partner with distribution and fulfillment operations across North America and worldwide. We believe in providing tailored solutions for every square foot of an operation, and behind these solutions is a carefully selected team that shares our vision, culture, and core values. We are committed to fostering a supportive and inclusive workplace where every team member can thrive. When you join us, you become part of a family that values your growth, well-being, and contributions. Together, we innovate, solve challenges, and celebrate successes. Additional Benefits • Competitive Salary and Bonus Structure • Generous Paid Time Off • Medical, Dental, and Vison Benefits • 401K with Company Match • Company HSA Contribution • Professional Growth Opportunities
    $32k-47k yearly est. 54d ago

  • Executive Administrative Assistant

    Quality Correctional Care

    Executive administrative assistant job in Carmel, IN

    Quality Correctional Care (QCC) is a mission-driven organization that provides medical and mental healthcare and addiction recovery services to justice-involved patients. Our approach to patient care is uniquely compassionate and holistic emphasizing dignity, respect, and rehabilitation through effective healthcare. QCC changes the lives of our patients by raising the standard for correctional healthcare to promote sustainable wellness and successful reintegration following release from incarceration. We are looking for passionate and driven professionals who appreciate a commitment to an important mission. About the Role This role is ideal for someone newer to the corporate world who is passionate about gaining hands-on experience and building a long-term career in administrative leadership. You'll work closely with senior executives, gain exposure to high-level operations, and be supported with mentorship and opportunities for professional development. What You'll Do Provide administrative support to executives, including calendar management, meeting coordination, and travel arrangements Prepare documents, presentations, and reports Assist with project coordination, tracking deadlines, and following up on action items Serve as a point of contact for internal and external stakeholders Help streamline processes, improve organization, and support day-to-day business operations Handle confidential information with professionalism and discretion Contribute to company initiatives and take on new responsibilities as you grow What We're Looking For 0-3 years of professional experience (internships, part-time roles, and volunteer experience welcome) Strong organizational skills and a proactive work style Excellent written and verbal communication Ability to prioritize tasks and manage time effectively Eagerness to learn and openness to feedback A team-oriented mindset and a positive, professional attitude Flexibility to work with and for multiple departments. Proficiency with common office software (Google Workspace, Microsoft Office, etc.) Why You'll Love Working Here Clear opportunities for growth and advancement within the company Direct mentorship from experienced leaders Support for professional development, training, and certifications A collaborative, supportive team culture Competitive compensation and benefits package Location: Corporate office in Carmel, IN Schedule: Mon-Friday, 8AM-4PM or 9AM-5PM QCC's Benefits: Competitive compensation packages Paid time off Medical insurance (PPO or HSA) $1,200 annual company HSA contribution Dental Vision Short term disability Voluntary life, accident, and critical illness Pet Insurance Cancer Coverage Referral Program Employee Assistance Program Financial Wellness Program Employer paid long term disability, AD&D, and a $50,000 life insurance policy 401K with a 4% company match
    $30k-45k yearly est. Auto-Apply 38d ago

  • Administrative Assistant & Board Secretary

    Security Federal Savings Bank 3.7company rating

    Executive administrative assistant job in Logansport, IN

    Full-time Description The Administrative Assistant performs a variety of high-level administrative support tasks to the President & CEO. The Board Secretary & Treasurer performs a variety of administrative and support tasks for the Board of Directors and CEO. The Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements and to enable authorized persons to determine when, how, and by whom the board's business was conducted. To fulfill these responsibilities, and subject to the organization's bylaws, the Secretary records minutes of meetings, ensures their accuracy, and availability, proposes policies and practices, submits various reports to the board, maintains membership records, fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws. Specific Job Functions: General Administrative Support: Provides high-level administrative support and assistance to the President & CEO. Performs clerical and administrative tasks including drafting letters, agendas, memos, reports, and other documents. Arranges travel and accommodations for the President & CEO. Manages the President & CEO's email (inbox monitoring, email drafting, follow-up, prioritization, and organization). Ensures the President & CEO is prepared for upcoming events, all while maintaining confidentiality and discretion. Represents SFSB in a positive and professional manner in all communications. 2. Technology & Tools: Proficiency with virtual meeting platforms (e.g., Zoom, Microsoft Teams). Experience with CRM systems and document management platforms (e.g., SharePoint, DocuSign). 3. Event and Meeting Coordination: Calendar management (scheduling and coordination, prioritization, time blocking, and communication). Organize internal and external meetings, including logistics, agendas, and minutes. Coordinate and facilitate board and board committee meetings. 4. Communication & Liaison Duties: Act as a liaison between the CEO and internal/external stakeholders. Draft executive-level communications and presentations. 5. Decision-Making & Initiative: Anticipate executive needs and proactively solve problems. Exercise sound judgment in prioritizing tasks and handling sensitive matters. 6. Additional Responsibilities Board Secretary & Treasurer duties (see specific job description). Performs all other duties as directed and assigned by supervisor. Requirements High school diploma or equivalent, associate's degree preferred. Three to five years of experience in an administrative role. Excellent verbal and written communication skills. Exceptional interpersonal and customer service skills. Excellent time management skills with a proven ability to meet deadlines. Ability to multi-task and function well in a high-paced and at times stressful environment. Exceptional organizational skills and attention to detail. Extremely proficient with Microsoft Office Suite software. Maintains strict confidentiality regarding all information accessed and handled.
    $23k-27k yearly est. 60d+ ago

  • Executive Assistant

    Angott Search Group

    Executive administrative assistant job in Brownsburg, IN

    Angott Search Group is pleased to partner with an $850 million Indiana Bank in their search for an Executive Secretary. This position is responsible for supporting the Chief Executive Officer (CEO) and the leadership team with professional-related logistics and coordination enabling the group to work as efficiently as possible. This role will coordinate, plan, and organize the CEO's calendar and schedule, produce reports, make travel arrangements, and streamline communications and tasks. Organizing meetings, events, and maintaining records are important tasks of this position as well as effective communication, both written and verbal. High school diploma or equivalent is required. A Bachelor's degree is a plus. At least five years of administrative assistant experience with at least three years of experience supporting executives is required. This is an onsite position.
    $32k-47k yearly est. 60d+ ago

  • Part Time Administrative Assistant - Juvenile Probation

    Tippecanoe County, In

    Executive administrative assistant job in Lafayette, IN

    Incumbent serves as Administrative Assistant/Juvenile for Tippecanoe County Probation Department, and responsible for assisting Probation Officers in investigations, assessments, and supervising clients. Completes intake procedures, processing juveniles following arrests or referrals for truancy. Searching youth as part of the intake process. Conducts Preliminary Inquiry and Investigations to determining whether cases will be handled informally or referred to Court for formal handling. Determines need for removing probationers from homes. Provides for supervision and holding of juvenile until parent notification and pick up occurs. Conducts preliminary risk/needs, mental health, substance assessments, and obtains general intake information to assist in developing resolution to cases. Contacts concerned parties and schedules detention and court hearings for juveniles. Monitors Informal Adjustment cases ensuring compliance with terms and conditions. Refers violations and failed cases to Prosecutor to initiate formal process as needed. Conducts random drug screening as required. Ensures clients pay required fees such as fines, court costs, and restitution. Assists with home detention work as needed, conducting home detention intakes, checking on juveniles in their homes, conducting room searches, administering alcohol sensor tests, and drug screening. Requirements JOB REQUIREMENTS: * High school diploma or GED. Baccalaureate Degree preferred. * Working knowledge of and ability to make practical application of local, state and federal regulations, and standard policies and procedures of criminal code. * Working knowledge of and ability to make appropriate referrals of probationers to treatment programs and services. * Ability of effectively supervises, direct and monitor assigned probationers ensuring proper completion of probation requirements. * Ability to effectively communicate orally and in writing with co-workers, other County departments, probationers and their families, attorneys, victims, community service agencies, * counselors, courts and law enforcement personnel, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities. * Ability to provide public access to, or maintain confidentiality of, department information and records according to State requirements. * Ability to comply with all employer and department polices and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. * Working knowledge of standard English grammar, spelling, and punctuation, and to prepare detailed reports as required. * Ability to provide testimony in legal proceedings. * Ability to properly operate a computer, maintain accurate and organized files, and prepare detailed reports as required. * Ability to work alone and with others in a team environment with minimum supervision, andwork on several tasks at the same time, often under time pressure. * Ability to work weekend, evening and/or extended hours, and occasionally travel out of town for training, sometimes overnight. * Possession of valid driver's license and demonstrated safe driving record. DIFFICULTY OF WORK: * Incumbent performs a variety of duties which are broad in scope and require application of * sound judgment based on education, experience and training. Decisions are frequently * based on consideration of many variables and their potential interrelationships. Guidelines are * detailed and well established, requiring independent judgment in adapting to individual cases * and situations. RESPONSIBILITY: * Incumbent works according to standard department policies and procedures, and standard practices of the profession, exercising independent judgment in disposition of assigned probationers. Incumbent refers to supervisor unusual or unprecedented situations, such as unclear legal codes or problems with another agency. Work is periodically reviewed for soundness of judgment, attainment of objectives, and compliance with Department policies and procedures. PERSONAL WORK RELATIONSHIPS: * Incumbent maintains frequent contact with co-workers, other County departments, probationers and their families, attorneys, community service agencies, victims, counselors, courts and law enforcement personnel, and the public, for purposes of exchanging and explaining information and supervising/assisting probationers. * Incumbent reports directly to Juvenile Intake Supervisor. PHYSICAL EFFORT AND WORK ENVIRONMENT: * Incumbent performs a majority of duties in an office environment, courtroom, and in the community which may involve climbing flights of stairs, and lifting/carrying objects weighing less than 25 pounds, pushing/pulling/grasping/handling/fingering objects, keyboarding, driving, bending/reaching, close/far vision, depth perception, speaking clearly, and hearing sounds/communications. Incumbent is exposed to potentially violent/irate individuals and bio-hazardous material during drug screens.
    $26k-34k yearly est. 60d+ ago

  • Administrative Assistant

    Francisan Health

    Executive administrative assistant job in Lafayette, IN

    Franciscan Health Lafayette East Campus 1701 S Creasy Ln Lafayette, Indiana 47905 At Franciscan, The Administrative Assistant provides high-level administrative support and organization to a hospital Vice President, supporting the efficient and effective management of department operations. This position deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization, and must maintain strict confidentiality of sensitive information. In addition, this position organizes schedules, prepares documents for meetings, constructs specialized letters and documentation, and addresses visitors and stakeholders. In all, the Administrative Assistant is a key component of the office. WHO WE ARE Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT * Act as liaison between the President, Senior Management/Corporate and Regional Staff, government agencies, and hospital employees. * Prepare and modify documents, including correspondence, reports, drafts, memos and emails. * Schedule and coordinate meetings, appointments and travel arrangements for the office. * Provide general administrative and clerical support, including mailing, scanning, faxing and copying. * Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. * Hours: 8:00am to 5:00pm QUALIFICATIONS * Preferred Associate's Degree * Required High School Diploma/GED * 5 years Required TRAVEL IS REQUIRED: Never or Rarely EQUAL OPPORTUNITY EMPLOYER It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity. Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
    $26k-34k yearly est. 44d ago

  • Part Time Administrative Assistant - Juvenile Probation

    Tippecanoe County Government

    Executive administrative assistant job in Lafayette, IN

    Part-time Description Incumbent serves as Administrative Assistant/Juvenile for Tippecanoe County Probation Department, and responsible for assisting Probation Officers in investigations, assessments, and supervising clients. Completes intake procedures, processing juveniles following arrests or referrals for truancy. Searching youth as part of the intake process. Conducts Preliminary Inquiry and Investigations to determining whether cases will be handled informally or referred to Court for formal handling. Determines need for removing probationers from homes. Provides for supervision and holding of juvenile until parent notification and pick up occurs. Conducts preliminary risk/needs, mental health, substance assessments, and obtains general intake information to assist in developing resolution to cases. Contacts concerned parties and schedules detention and court hearings for juveniles. Monitors Informal Adjustment cases ensuring compliance with terms and conditions. Refers violations and failed cases to Prosecutor to initiate formal process as needed. Conducts random drug screening as required. Ensures clients pay required fees such as fines, court costs, and restitution. Assists with home detention work as needed, conducting home detention intakes, checking on juveniles in their homes, conducting room searches, administering alcohol sensor tests, and drug screening. Requirements JOB REQUIREMENTS: High school diploma or GED. Baccalaureate Degree preferred. Working knowledge of and ability to make practical application of local, state and federal regulations, and standard policies and procedures of criminal code. Working knowledge of and ability to make appropriate referrals of probationers to treatment programs and services. Ability of effectively supervises, direct and monitor assigned probationers ensuring proper completion of probation requirements. Ability to effectively communicate orally and in writing with co-workers, other County departments, probationers and their families, attorneys, victims, community service agencies, counselors, courts and law enforcement personnel, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities. Ability to provide public access to, or maintain confidentiality of, department information and records according to State requirements. Ability to comply with all employer and department polices and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Working knowledge of standard English grammar, spelling, and punctuation, and to prepare detailed reports as required. Ability to provide testimony in legal proceedings. Ability to properly operate a computer, maintain accurate and organized files, and prepare detailed reports as required. Ability to work alone and with others in a team environment with minimum supervision, andwork on several tasks at the same time, often under time pressure. Ability to work weekend, evening and/or extended hours, and occasionally travel out of town for training, sometimes overnight. Possession of valid driver's license and demonstrated safe driving record. DIFFICULTY OF WORK: Incumbent performs a variety of duties which are broad in scope and require application of sound judgment based on education, experience and training. Decisions are frequently based on consideration of many variables and their potential interrelationships. Guidelines are detailed and well established, requiring independent judgment in adapting to individual cases and situations. RESPONSIBILITY: Incumbent works according to standard department policies and procedures, and standard practices of the profession, exercising independent judgment in disposition of assigned probationers. Incumbent refers to supervisor unusual or unprecedented situations, such as unclear legal codes or problems with another agency. Work is periodically reviewed for soundness of judgment, attainment of objectives, and compliance with Department policies and procedures. PERSONAL WORK RELATIONSHIPS: Incumbent maintains frequent contact with co-workers, other County departments, probationers and their families, attorneys, community service agencies, victims, counselors, courts and law enforcement personnel, and the public, for purposes of exchanging and explaining information and supervising/assisting probationers. Incumbent reports directly to Juvenile Intake Supervisor. PHYSICAL EFFORT AND WORK ENVIRONMENT: Incumbent performs a majority of duties in an office environment, courtroom, and in the community which may involve climbing flights of stairs, and lifting/carrying objects weighing less than 25 pounds, pushing/pulling/grasping/handling/fingering objects, keyboarding, driving, bending/reaching, close/far vision, depth perception, speaking clearly, and hearing sounds/communications. Incumbent is exposed to potentially violent/irate individuals and bio-hazardous material during drug screens. Salary Description $16 per hour
    $16 hourly 60d+ ago

  • Administrative Assistant

    Franciscan Health Indianapolis 4.1company rating

    Executive administrative assistant job in Lafayette, IN

    Franciscan Health Lafayette East Campus1701 S Creasy Ln Lafayette, Indiana 47905 At Franciscan, The Administrative Assistant provides high-level administrative support and organization to a hospital Vice President, supporting the efficient and effective management of department operations. This position deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization, and must maintain strict confidentiality of sensitive information. In addition, this position organizes schedules, prepares documents for meetings, constructs specialized letters and documentation, and addresses visitors and stakeholders. In all, the Administrative Assistant is a key component of the office. WHO WE ARE Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT Act as liaison between the President, Senior Management/Corporate and Regional Staff, government agencies, and hospital employees. Prepare and modify documents, including correspondence, reports, drafts, memos and emails. Schedule and coordinate meetings, appointments and travel arrangements for the office. Provide general administrative and clerical support, including mailing, scanning, faxing and copying. Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Hours: 8:00am to 5:00pm QUALIFICATIONS Preferred Associate's Degree Required High School Diploma/GED 5 years Required TRAVEL IS REQUIRED: Never or Rarely EQUAL OPPORTUNITY EMPLOYER It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity. Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
    $31k-38k yearly est. Auto-Apply 45d ago

  • Administrative Assistant

    Aston Carter 3.7company rating

    Executive administrative assistant job in Westfield, IN

    The Administrative Assistant will support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department. Responsibilities + Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records. + Track and maintain supply inventories for site office (forms, safety binders, PPE). + Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports. + Support Project Managers and Field Superintendents with document preparation (submittals, RFI logs, meeting minutes). + Serve as point of contact for communication between field staff and office administration. + Collect, review, and submit weekly timecards from field employees and supervisors (30-40 total). + Verify accuracy of reported hours, job codes, and project allocations. + Communicate with payroll department to resolve discrepancies in employee pay. + Maintain attendance and leave records, ensuring compliance with company and union requirements (if applicable). + Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents. + Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures. + Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards). + Issue and track employee ID badges, PPE distribution, and other onboarding requirements. + Maintain and update safety logs, incident reports, and inspection checklists. + Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews. + File and track OSHA-required documentation, including accident investigations and safety training attendance sheets. + Assist Safety Manager with documentation during audits or inspections. Essential Skills + Minimum 2 years of administrative experience, preferably in construction or related field, but open to manufacturing work experience as well. + Strong organizational skills with ability to manage multiple priorities under deadlines. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to perform basic formulas in Excel. + Knowledge of payroll processes and have performed payroll in some capacity. + Ability to work on-site in a construction field office environment. Additional Skills & Qualifications + Prior Construction office admin experience is preferred for one of the openings. + Experience with construction document and construction administration. Work Environment The position is based in a construction trailer at a work site. The work environment involves being comfortable with the dynamics of a construction field office. Job Type & Location This is a Contract position based out of Westfield, IN. Pay and Benefits The pay range for this position is $22.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Westfield,IN. Application Deadline This position is anticipated to close on Dec 29, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
    $22-27 hourly 10d ago

  • Administrative Support

    Hittle Insurance Personal & Business Solutions

    Executive administrative assistant job in Carmel, IN

    Job Description Join our team at Hittle Insurance Personal & Business Solutions, a trusted name in providing comprehensive insurance solutions in the heart of Carmel, Indiana. We are currently seeking a dedicated Administrative Support professional to bring their expertise and enthusiasm to our office. In this role, you will be a crucial part of our operations, ensuring that our processes run smoothly and efficiently. You will be responsible for supporting our business activities with a focus on meticulous attention to detail and providing excellent customer service. This position requires a positive and inviting demeanor as you will be one of the first points of contact for our clients and partners. If you thrive in an environment that values professionalism, teamwork, and a passion for helping others, we would love to hear from you. Apply today to become part of a dynamic team where your contributions will truly make a difference! Benefits Annual Base Salary Based on Experience Paid Time Off (PTO) Dental Insurance Health Insurance Vision Insurance Life Insurance Disability Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Retirement Plan Responsibilities Administrative Tasks: Manage daily administrative tasks such as answering phone calls, scheduling appointments, and managing correspondence. Document Management: Organize and maintain files, records, and other documentation efficiently. Customer Support: Provide accurate information to customers and clients, ensuring their needs are addressed promptly and courteously. Office Coordination: Coordinate meetings, events, and travel arrangements, ensuring smooth office operations. Inventory Management: Monitor and order office supplies as needed to ensure adequate stock levels. Communication: Serve as a liaison between departments and handle communication effectively within the company. Requirements Organizational Skills: Exceptional ability to manage time effectively and organize priorities. Experience: Previous experience in an administrative or secretarial role is highly advantageous. Communication: Excellent verbal and written communication skills. Technical Proficiency: Comfortable using office software such as Microsoft Office Suite (Word, Excel, Outlook) and basic understanding of business operations. Team Collaboration: Strong team player with the ability to work collaboratively in a professional environment. Adaptability: Ability to handle a variety of tasks simultaneously in a fast-paced work setting.
    $29k-43k yearly est. 10d ago

  • Administrative Assistant- Music Education

    Bach To Rock 3.3company rating

    Executive administrative assistant job in Zionsville, IN

    Bach To Rock (“B2R”) America's Music School for students of all ages is currently seeking a positive, energetic Administrative Assistant as a part-time employee providing administrative and front desk support to the school. Essential Duties and Responsibilities: Specific duties and responsibilities include the following but the individual will also be expected to perform all the duties necessary in day-to-day operations. Other duties may be assigned. To greet clients and prospective clients in a polite and courteous manner To respond to internal and external phone calls and email To assist with maintaining the school schedule To assist B2R management in the active recruitment and registration of new students, which may include leading facility tours To assist B2R management in customer service calls to aid in client retention To assist with entering registration and payment information into the B2R customer manager software Knowledge and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to interact effectively and communicate clearly with the public Ability to operate basic office equipment (eg: telephones, photocopiers, and computers) Ability to be physically present at the facility during its hours of operation Rudimentary knowledge of music and music education required Effective time management and organizational skills Ability to work effectively with B2R staff and management Adaptable to changes in a fast-paced workplace Ability to pass a background check Education, Work Experience and/or Licensure: High school diploma or GED equivalent require Working knowledge of Microsoft Office software Physical Demands: The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach. Ability to lift and move the equipment typically associated with B2R's day-to-day operation, e.g., amplifiers, keyboards, recording equipment, light furniture, etc. (up to 45 pounds) The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. Bach to Rock reserves the right to modify this job description in its sole discretion. B2R offers an hourly rate that is based on education, experience, expertise, and availability. This Bach to Rock is locally owned and operated by Majestic Zionsville LLC, an Equal Opportunity Employer.
    $26k-33k yearly est. Auto-Apply 60d+ ago

  • Administrative Assistant, Senior

    Purdue University 4.1company rating

    Executive administrative assistant job in West Lafayette, IN

    This role will provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Responsibilities include performing non-routine administrative functions exercising discretion such as coordinating events, assisting with VPFA-led initiatives as time allows, and handling special projects. The person in this position will draft and edit correspondence, promotional materials or presentations. Duties also include keeping all sensitive information confidential and closely coordinating with the Secretary of Faculties and the Executive Administrative Assistant. Responsibilities and Duties * Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials * Assist with purchasing, travel expense reports, and reimbursements * Collect data for use in reports, presentations and meetings * Draft and edit routine correspondence such as appointment letters and memorial resolutions * Schedule routine meetings and send meeting reminders, distribute notices, and handle routine correspondence. Reserve rooms, coordinate technology, and prepare nameplates * Provide administrative assistance such as minutes for assigned committees. Collect data for use in reports, presentations and meetings. * Monitor University Senate Website for accuracy of postings and links (with substantive content overseen by the EA). What We're Looking For: * Associate degree in Business Administration, Office Management, or a related field preferred. Minimum requirement: High School Diploma or GED * Three or more years of experience in an administrative support role * Consideration will be given to an equivalent combination of required education and related work experience * Excellent verbal and written communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. * Ability to collaborate with and communicate with individuals at all levels within and external to the university * Ability to interpret policies and procedures to proactively resolve issues or improve processes * Ability to identify problems and implement or recommend solutions * Drafting, proofreading and editing skills * Proficiency with web site development software or the ability to quickly become proficient in utilizing web site development software is essential What We Want You To Know: * Purdue will not sponsor employment authorization for this position * A background check is required for employment in this position * FLSA: Non-Exempt (eligible for overtime) * Retirement Eligibility: Non-Exempt Defined Contribution Plan * Purdue University is an EO/EA University. Apply now Posting Start Date: 11/24/25
    $30k-39k yearly est. 31d ago

  • Executive Administrative Assistant

    Quality Correctional Care

    Executive administrative assistant job in Carmel, IN

    Job DescriptionQuality Correctional Care (QCC) is a mission-driven organization that provides medical and mental healthcare and addiction recovery services to justice-involved patients. Our approach to patient care is uniquely compassionate and holistic emphasizing dignity, respect, and rehabilitation through effective healthcare. QCC changes the lives of our patients by raising the standard for correctional healthcare to promote sustainable wellness and successful reintegration following release from incarceration. We are looking for passionate and driven professionals who appreciate a commitment to an important mission. About the Role This role is ideal for someone newer to the corporate world who is passionate about gaining hands-on experience and building a long-term career in administrative leadership. You'll work closely with senior executives, gain exposure to high-level operations, and be supported with mentorship and opportunities for professional development. What You'll Do Provide administrative support to executives, including calendar management, meeting coordination, and travel arrangements Prepare documents, presentations, and reports Assist with project coordination, tracking deadlines, and following up on action items Serve as a point of contact for internal and external stakeholders Help streamline processes, improve organization, and support day-to-day business operations Handle confidential information with professionalism and discretion Contribute to company initiatives and take on new responsibilities as you grow What We're Looking For 0-3 years of professional experience (internships, part-time roles, and volunteer experience welcome) Strong organizational skills and a proactive work style Excellent written and verbal communication Ability to prioritize tasks and manage time effectively Eagerness to learn and openness to feedback A team-oriented mindset and a positive, professional attitude Flexibility to work with and for multiple departments. Proficiency with common office software (Google Workspace, Microsoft Office, etc.) Why You'll Love Working Here Clear opportunities for growth and advancement within the company Direct mentorship from experienced leaders Support for professional development, training, and certifications A collaborative, supportive team culture Competitive compensation and benefits package Location: Corporate office in Carmel, IN Schedule: Mon-Friday, 8AM-4PM or 9AM-5PM QCC's Benefits: Competitive compensation packages Paid time off Medical insurance (PPO or HSA) $1,200 annual company HSA contribution Dental Vision Short term disability Voluntary life, accident, and critical illness Pet Insurance Cancer Coverage Referral Program Employee Assistance Program Financial Wellness Program Employer paid long term disability, AD&D, and a $50,000 life insurance policy 401K with a 4% company match Powered by JazzHR fiyzfu7hx8
    $30k-45k yearly est. 8d ago

  • Administrative Assistant

    Aston Carter 3.7company rating

    Executive administrative assistant job in Westfield, IN

    The Administrative Assistant will support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department. Responsibilities + Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records. + Track and maintain supply inventories for site office (forms, safety binders, PPE). + Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports. + Support Project Managers and Field Superintendents with document preparation (submittals, RFI logs, meeting minutes). + Serve as point of contact for communication between field staff and office administration. + Collect, review, and submit weekly timecards from field employees and supervisors (30-40 total). + Verify accuracy of reported hours, job codes, and project allocations. + Communicate with payroll department to resolve discrepancies in employee pay. + Maintain attendance and leave records, ensuring compliance with company and union requirements (if applicable). + Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents. + Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures. + Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards). + Issue and track employee ID badges, PPE distribution, and other onboarding requirements. + Maintain and update safety logs, incident reports, and inspection checklists. + Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews. + File and track OSHA-required documentation, including accident investigations and safety training attendance sheets. + Assist Safety Manager with documentation during audits or inspections. Essential Skills + Minimum 2 years of administrative experience, preferably in construction or related field, but open to manufacturing work experience as well. + Strong organizational skills with ability to manage multiple priorities under deadlines. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to perform basic formulas in Excel. + Knowledge of payroll processes and have performed payroll in some capacity. + Ability to work on-site in a construction field office environment. Additional Skills & Qualifications + Prior Construction office admin experience is preferred for one of the openings. + Experience with construction document and construction administration. Work Environment The position is based in a construction trailer at a work site. The work environment involves being comfortable with the dynamics of a construction field office. Job Type & Location This is a Contract position based out of Westfield, IN. Pay and Benefits The pay range for this position is $22.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Westfield,IN. Application Deadline This position is anticipated to close on Dec 26, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
    $22-27 hourly 10d ago

  • Senior Administrative Assistant

    Purdue University 4.1company rating

    Executive administrative assistant job in West Lafayette, IN

    Serve as Administrative Assistant for the Purdue Institute for Cancer Research (PICR). Assist in organization/execution of meetings, small and large Center events (seminars, symposia, site visits, etc) and associated marketing, travel, and other donor events. Serve as an office manager and maintain supply inventories and storage as well as manage the Institute credit cards with the Business office staff. Serve as an Institute resource and the immediate daily office contact for the PICR. This position is expected to communicate effectively and confidently with external guests, Purdue staff, faculty, students, alumni and donors. This position will also assist with associated electronic data systems and data management, and assist with cancer center support grant data, as needed. What We're Looking For: * High School Diploma/GED * Two or more years of experience in an administrative support role * Knowledge of Microsoft Office 365 applications with an emphasis on Word, Excel and Outlook * Enhanced capabilities such as importing/exporting data, linking and embedding, inserting graphics, etc. * Creation and manipulation of computer/technical graphics and publications * Excellent editing, proofreading, organizational, interpersonal and communication skills * Ability to interact with a diverse constituency of individuals * Ability to be creative, proactive, thorough and professional * Ability to independently handle organizing events and logistics * Ability to handle multiple interruptions, balance multiple tasks and handle confidential information with discretion * Team player who is highly motivated, takes the initiative to solve problems, assumes responsibility and meets deadlines with a proven ability to work independently What Is Helpful: * Completion of Purdue's Accomplished Clerical Excellence (ACE) program What We Want You To Know: * Purdue will not sponsor employment authorization for this position * A background check is required for employment in this position * FLSA: Non-Exempt (eligible for overtime) * Retirement Eligibility: Non-Exempt Defined Contribution Plan * Purdue University is an EO/EA University. Apply now Posting Start Date: 12/10/25
    $30k-39k yearly est. 15d ago

  • Administrative Assistant

    Aston Carter 3.7company rating

    Executive administrative assistant job in Lebanon, IN

    The Administrative Assistant will support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department. Responsibilities + Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records. + Track and maintain supply inventories for site office (forms, safety binders, PPE). + Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports. + Support Project Managers and Field Superintendents with document preparation (submittals, RFI logs, meeting minutes). + Serve as point of contact for communication between field staff and office administration. + Collect, review, and submit weekly timecards from field employees and supervisors (30-40 total). + Verify accuracy of reported hours, job codes, and project allocations. + Communicate with payroll department to resolve discrepancies in employee pay. + Maintain attendance and leave records, ensuring compliance with company and union requirements (if applicable). + Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents. + Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures. + Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards). + Issue and track employee ID badges, PPE distribution, and other onboarding requirements. + Maintain and update safety logs, incident reports, and inspection checklists. + Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews. + File and track OSHA-required documentation, including accident investigations and safety training attendance sheets. + Assist Safety Manager with documentation during audits or inspections. Essential Skills + Minimum 2 years of administrative experience, preferably in construction or related field, but open to manufacturing work experience as well. + Strong organizational skills with ability to manage multiple priorities under deadlines. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to perform basic formulas in Excel. + Knowledge of payroll processes and have performed payroll in some capacity. + Ability to work on-site in a construction field office environment. Additional Skills & Qualifications + Prior Construction office admin experience is preferred for one of the openings. + Experience with construction document and construction administration. Work Environment The position is based in a construction trailer at a work site. The work environment involves being comfortable with the dynamics of a construction field office. Job Type & Location This is a Contract position based out of Lebanon, IN. Pay and Benefits The pay range for this position is $22.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Lebanon,IN. Application Deadline This position is anticipated to close on Dec 29, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
    $22-27 hourly 10d ago

Learn more about executive administrative assistant jobs

How much does an executive administrative assistant earn in Lafayette, IN?

The average executive administrative assistant in Lafayette, IN earns between $25,000 and $54,000 annually. This compares to the national average executive administrative assistant range of $31,000 to $62,000.

Average executive administrative assistant salary in Lafayette, IN

$37,000
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