Executive administrative assistant jobs in Lakeville, MN - 260 jobs

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. + Supports the execution of strategic initiatives; includes tracking metrics and milestones. + Builds effective relationships with internal/external stakeholders. + Analyzes data and information to provide insights and recommendations. + Leads the planning, coordinating and implementing department events. + Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. + Coordinates and monitors budgets and reporting on results vs. budget. + Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. + Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. + Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. + Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). + Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. + Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements + Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. + Makes travel arrangements, booking flight/hotel reservations as needed. + Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. + Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. + Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. + Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). + Collaborates with internal and external stakeholders in order to deliver on business objectives. + Organizes work information to ensure accuracy and completeness. + Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. + Analyzes issues and determines next steps. + Broader work or accountabilities may be assigned as needed. **Qualifications:** + Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. + Specialized knowledge. + Verbal & written communication skills - Good. + Organization skills - Good. + Collaboration & team skills - Good. + Analytical and problem solving skills - Good. **Salary:** $41,714.00 - $69,000.00 **Pay Type:** Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** **About Us** At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************** BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Project Administrative Assistant (Engineering & Construction) Schedule: Full-time | Eligible for 9/80 schedule Start Time: 8:00 AM (must be present for full business hours) Position Summary The Project Administrative Assistant supports engineering and construction projects by providing comprehensive administrative and clerical assistance to the Project Manager and project team. This role is critical to maintaining accurate project documentation, tracking progress, and ensuring smooth day-to-day project operations in a professional office environment. Key Responsibilities Provide general administrative support for engineering and construction projects Organize, maintain, and update project files, filing systems, and project communications Perform data entry and maintain project tracking systems Track project status and produce monthly progress reports Update record copies, engineering documentation, and project changes Prepare research and background information to support project inquiries Record and distribute meeting minutes for project and team meetings Answer phones and route calls appropriately Sort, distribute, and prepare incoming and outgoing mail Collect and distribute client bills and invoices Prepare memos, correspondence, reports, and other documents as requested Coordinate travel arrangements and internal services for project needs Prepare outgoing mailings, labels, emails, and faxes Reserve conference rooms and coordinate meetings, presentations, and interviews, including setup and cleanup Schedule and coordinate client interviews, presentations, and meetings Order, track, and maintain office and project supplies Update and maintain project calendars, rosters, contact lists, and execution plans Provide clerical support as needed across multiple projects Perform additional duties as assigned Comply with all applicable policies, procedures, and professional standards Required Qualifications High school diploma or equivalent Minimum of 6 years of relevant administrative or clerical experience Experience supporting engineering, construction, and/or transmission & distribution (T&D) projects strongly preferred Proficiency in Microsoft Word, Excel, Access, and PowerPoint Strong organizational skills with high attention to detail Professional communication skills (written and verbal) Must be reliable, responsive, and comfortable working in a structured, professional office environment Ability to start at 8:00 AM and remain in the office for the full business day Applicable experience may be substituted for education requirements. Work Environment Fully on-site position Professional office setting No remote or hybrid flexibility

Executive Assistant - Full-Time Our client in is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare, review, and edit correspondence, reports, and presentations with meticulous attention to detail. Serve as a primary point of contact between executives, internal teams, clients, and stakeholders. Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items. Assist with special projects and initiatives as directed by executive leadership. Maintain confidential records and files, ensuring data integrity and security. Handle expense reporting, invoice processing, and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar administrative role supporting senior leaders. Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines. Excellent written and verbal communication abilities. Discretion in handling sensitive information and maintaining confidentiality. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms. Bachelor's degree or equivalent work experience preferred.

Job Title: Administrative AssistantAbout the Role We are looking for a detail-oriented and proactive Administrative Assistant to join our team. In this role, you will be the first point of contact for visitors and customers, ensuring smooth day-to-day operations in the office. Key Responsibilities + Greet visitors and engage with customers over the phone. + Manage incoming calls and forward them to the appropriate departments. + Order and maintain office supplies inventory. + Ensure office cleanliness and organization when needed. + Track and update customer orders accurately. + Update pricing manuals or ERP systems as required. + Coordinate and dispatch team members to various project locations. Essential Skills & Qualifications + Minimum 1 year of administrative experience. + Strong organizational and communication skills. + Ability to multitask and manage priorities effectively. Job Type & Location This is a Contract to Hire position based out of Minneapolis, MN. Pay and Benefits The pay range for this position is $21.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Minneapolis,MN. Application Deadline This position is anticipated to close on Jan 28, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Title: HR Coordinator Duration: 12 Months Pay rate: $21/hr on W2 Job Purpose Primary focus is providing complex administrative support for individuals and/or department. Works under limited supervision with general instructions given on new assignments. Key Responsibilities 1. Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail. 2. Serves as a point of contact for customers. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature. 3. Answers complex functional questions that may require additional research and follow-up. 4. Viewed as key functional resource. 5. Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects. 6. Makes decisions using independent judgment under only general guidelines. 7. Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications. 8. Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information. 9. Confidential information typically consists of company/division sensitive information (i.e. new product technology). Quality Systems Duties and Responsibilities: Build Quality into all aspects of their work by maintaining compliance to all quality requirements. Qualifications 2 year degree minimum Attention to detail or someone who can think outside the box and be proactive. Must have some administrative, clerical experience. Need someone who can multitask, organize tasks well, communicate with managers and new hires professionally, be agile, and thrives in a high-volume work environment Must travel be able to travel Arbor Lakes, Minnetonka. No Sponsorships Possible temp to hire for right individual and if budget allows. 1st year salary: $47,840 MAX PAY RATE: $21.00. Anything over this amount will be disqualified. Some HR experience would be preferred Looking for someone excited about a career in HR!

The Hourly Supervisor is responsible for improving the profitability of Operations. This person will ensure the highest level of customer service, safety, sanitation, quality, and consistency while driving sales and controlling costs. Enter Job Description here Long Description COMPENSATION: The Hourly rate for this position is $25.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting. BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance. Job Responsibilities Controls the labor costs by supervising daily staffing levels as needed while driving efficiency from all staff. Retains control of production costs, supply costs, and inventory by adhering to all standards of operation. Audits service and quality on a regular basis. Adheres to all standards and established tracking procedures daily. Develops and implements strategies to achieve customer satisfaction goals. Supervises teamwork and service on a regular basis. Supervises day-to-day employee issues in a professional manner while adhering to all Aramark policies and procedures. Supports and implements training programs that develop skills to better serve guests, build repeat business, grow revenue, and improve morale. Assists in annual employee reviews and supervises interim performance issues. Supervisor accurate adherence to Aramark's time and attendance procedures. Ensure staffing level consistent with established guidelines and make daily adjustments based on business needs. All employees to be trained according to company standards for safety, health, and sanitation procedure At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications * Must have 3-5 years of relevant experience. * Current Certifications as needed This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling, and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE). Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook, Instagram and Twitter. Nearest Major Market: Minneapolis

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: * Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. * Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. * Assess and manage the flow of information, communications, and access to the President in line with identified priorities. * Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. * Supports initiatives of the executive office and President in the form of an advocate or change champion. * Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: * Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. * Coordinate cross-functional meetings, accounting for participants' time zones and preferences. * Proactively identify and resolve scheduling conflicts with diplomacy and tact. * Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. * Collaborate closely with other support staff and teams to streamline company-wide scheduling. * Block off strategic thinking, planning, and personal time for the President. * Ensure timely reminders and follow-ups for crucial appointments and commitments. * Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: * Coordinate logistics for dinners, conferences, and trainings. * Prepare background information on attendees * Oversee the invitation and RSVP process. * Ensure required resources and materials are ready. * Facilitate communication between involved parties. Current Inbox Management: * Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. * Draft, proofread, and send emails on behalf of the President when required. * Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. * Delegate emails and requests to appropriate departments or team members when necessary. * Monitor and track critical follow-ups and commitments derived from email communications. * Handle sensitive and confidential information with discretion. * Continuously review and optimize email filtering rules and automated processes. * Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: * Arrange flight and accommodation bookings. * Organize transportation (e.g., car rentals, airport transfers). * Prepare detailed itineraries. * Handle visa and travel documentation as needed. * Coordinate with local contacts or representatives. Compose and Edit Correspondence: * Draft letters, memos, and other communications. * Proofread documents for accuracy and tone. * Format content according to company standards. * Handle sensitive and confidential information with discretion. Project Management: * Oversee and execute key projects for the President and executive team. * Collaborate cross-functionally to ensure project success. * Track progress, ensuring milestones are met on time. * Proactively address and mitigate potential roadblocks. * Report updates and provide recommendations as needed. Data Entry: * Input data accurately and efficiently. * Update and maintain records. * Ensure data integrity and consistency. * Regularly backup and archive data. AI Tools & Digital Proficiency: * Operate and integrate AI-powered tools for scheduling, correspondence, and task management. * Analyze AI tool performance metrics to optimize productivity and efficiency. * Stay informed on the latest AI and automation trends to recommend potential integrations. * Collaborate with IT teams to troubleshoot and refine AI tool implementations. * Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: * Organize and declutter physical office spaces. * Streamline digital file storage for easy access. * Implement systematic file naming and storage conventions. * Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): * President's calendar, inbox, and logistics run smoothly with minimal disruption. * President is consistently prepared for meetings, travel, and decisions. * Personal and professional commitments are integrated seamlessly. * President experiences reduced stress and increased focus. Transformational (Stretch Performance): * The EA proactively anticipates Presidents and organizational needs. * The President operates primarily in high-leverage areas due to EA foresight and management. * Cross-functional projects are executed smoothly because of EA influence. * The EA is recognized as a strategic partner, not just a support role. Qualifications Education * Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. * In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills * 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. * Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. * Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. * High proficiency with Microsoft, virtual meeting tools, and project tracking. * Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required * Professional, respectful, and team-oriented. * Discreet and trusted with sensitive information. * Strategic thinker with strong judgment. * Composed under pressure, unflappable, and resilient. * Strong communicator, relationship-builder, and cultural ambassador. * Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. * Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) * Incentive Plans * 401(k) with employer contribution and match * Employee Stock Purchase Plan with employer match * Paid Time Off (Vacation and Sick Time) * Paid Holidays * Tuition Reimbursement Program * Employee Assistance Program (EAP) * Wellness Program * Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

Save time and apply through your LinkedIn account. Click the Apply with LinkedIn button and your LinkedIn profile will be imported into our site. In order to move forward, you will need to create an account. Your password must be eight characters long, contain at least one special character, one capital letter and a number. We look forward to discovering your talents. Welcome to an inspired career. At Halozyme, we are reinventing the patient experience and building the future of drug delivery. We are passionate about the important work we do and constantly strive to do more. We embrace transformation and work hard to innovate for the future. We do this together, as One Team - we rise by lifting others up and believe in the power of working together for the collective win. That's why we need you-to help us make a significant impact by taking on increasingly complex challenges, leaping beyond the status quo, advancing our mission and making our One Team culture thrive. Join us as a Senior Executive Assistant, and you'll be part of a culture that welcomes diversity, thinks differently to solve problems, works collaboratively as one team, and delivers meaningful innovations that impact people's lives. How you will make an impact The Senior Executive Assistant is responsible for all secretarial and administrative duties for top organization executives and makes administrative decisions, handles correspondence, maintains files, makes appointments and serves as a liaison with the other departments, as required. They handle details of a highly confidential and critical nature and may have some project administration responsibilities. In this role, you'll have the opportunity to: Demonstrate ownership and accountability for results, along with forward thinking/leadership and collaborates with all team members and executives Arrange high visibility meetings that involve planning and coordinating internal/external attendees and meeting facilities Plan and organize large meetings, retreats, and/or annual events Prioritize organizational needs regarding meetings, timeframes, and deadlines while exercising delegated authority to speak on behalf of your supervisor regarding a variety of administrative and programmatic matters Prepare agendas, presentations and correspondences Apply and implement internal policies, liaise with key departments, identify opportunities for process improvement, and recommend special projects and initiatives related to general business administration Plan, coordinate, and initiate actions necessary to implement administrative and group decisions and recommendations. Assist with developing, articulating and documenting short and long-term goals and objectives and tracking progress toward meeting those goals and objectives Balance conflicting priorities to manage workflow, ensuring the completion of essential projects and meeting critical deadlines Track and monitor pending issues for follow-up Independently lead highly complex assignments where independent action, "judgement calls" and high degree of initiative are required in resolving problems and developing recommendations Work effectively without frequent and direct supervision or guidance Understand business impact of issues and respond with appropriate actions To succeed in this role, you'll need: High School diploma. College Degree preferred (An equivalent combination of experience and education may be considered) Demonstrates deep understanding of the Company's business principles as well as an understanding of the overall industry in which the business operates Deep knowledge and understanding of business and management principles. Researches critical business information in timely fashion Speaks with confidence using clear, concise sentences and is easily understood, and understands the most important aspect of communication is the act of listening Demonstrates strong oral presentation and critical thinking skills, as well as successful negotiation and persuasion skills. Reasons logically, analyzes and develops recommendations to resolve operating and organizational issues (might fall under planning & organization or job complexity/content) and initiates changes to work processes to improve efficiencies and performance. Produces well thought-out, professional correspondence free of grammatical and spelling errors. Ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate. Correspondence is of high quality, error-free, and aligned to organization standards Has frequent contact with employees at all levels within the company and exhibits collaborative and interpersonal skills to work effectively with large variety of personalities. Also interacts with a wide variety of professionals outside the company, such as investors, physicians, patients, Regulatory agencies and vendors. Demonstrates excellent interpersonal skills including a professional and diplomatic demeanor. Demonstrates maturity, tact and diplomacy in interactions with colleagues, stakeholders, board members, investors, physicians, patients, Regulatory agencies and vendors Maintains positive demeanor, composure and flexibility in highly dynamic and changing environment and establishes a work environment that engages and motivates the entire team Software Knowledge: Possess expert knowledge in the following office technologies - Microsoft Outlook, Word, Excel, PowerPoint as well as other software system(s) required to support the executive In return, we offer you: Full and comprehensive benefit program, including an Employee Stock Purchase Program and 401(k) matching. Opportunities to grow in a culture that prioritizes learning, development and progression through in-house programs and tuition reimbursement. A collaborative, innovative team that works as one to amplify your impact-on your career, the work you do and patients' lives. The most likely base pay range for this position is $46 - $64 per hour. Several factors, such as experience, tenure, skills, and particular business needs, will determine an individual's exact level of compensation. Base salary is only one element of employee compensation at Halozyme. Total compensation could include bonuses, sales incentives, and equity awards. Halozyme, Inc. is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Accessibility and Reasonable Accommodations: Halozyme is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans during our application process. If you need assistance or accommodation due to a disability, contact Human Resources at ******************. To view all our open positions, please visit our career page. Additionally, our benefit offerings can be found here.

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant to the Associate Vice President (Administrative Assistant III) position within University Advancement. This position will work on the Minneapolis campus, with occasional work on the St. Paul campus. This is a forward-facing role that requires an on-site presence. The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission. JOIN OUR COMMUNITY The University of St. Thomas offers a competitive and comprehensive benefits program, which includes: Tuition Remission for employees, spouses, and dependents Generous Retirement Contributions to support your future Comprehensive Health Coverage including medical, dental, and vision Fully Paid Insurance: disability, life, and AD&D Paid Parental Leave to support growing families Salary Range: $19.95 to $25.00 an hour The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information. JOB SUMMARY The Administrative Assistant (Admin Assistant III), provides high-level administrative support to the Associate Vice President(s) and other members of the University Advancement team. Primary responsibilities include scheduling appointments and managing calendars; preparing complex documents of a highly confidential nature; leading or participating in special, repetitive, and on-going projects; managing correspondence; providing internal and external customer service; and reconciling/approving expenses. This position serves as the primary manager of the Minneapolis office for University Advancement, managing requests related to the workspace and supporting the team. Work direction for the role will be provided by the Associate Vice President(s) and project requests will come from members of the University Advancement team. This is a full-time in-person position located on the Minneapolis campus. ESSENTIAL FUNCTIONS 1. Manage the Associate Vice President(s)'s calendar for all activities, meetings, reservations, and travel; coordinate and prepare materials for meetings the Associate Vice President(s) attends or leads including agendas, minutes, reports, presentations, online research, room reservations, and catering requests. Manage expense reporting. Assure the preparation and proper recording of call reports for development work involving the Associate Vice President(s). Manage small constituent and team gatherings. Support the Associate Vice President(s) in scheduling large group and recurring meetings, prepare materials for meetings. Manage expense reporting. Support committees and projects as requested. Prepare letters, donor acknowledgements, e-mail correspondence, memos, presentations, and other documents as needed; complete writing projects; transcribe and prepare clean text; edit and proof correspondence, proposals, and summaries. Assist Associate Vice President(s) with initiative and projects as requested; manage procedures and processes, including purchases and payments, requests for services, and managing department rosters for subscriptions; reconcile and approve expenditures; oversee and implement change in office operations; ensure equipment, materials and space are used effectively. 2. Manage University Advancement on-boarding, off-boarding, office move requests, organization chart updates, phone list updates, training/professional membership access and other staffing and facilities-related processes. 3. Manage the Minneapolis University Advancement Office ensuring the space is well-organized, professional, and welcoming for team members and external guests. Order supplies. Manage office contracts and equipment. 4. Provide project support to members of the University Advancement team. 5. Provide seamless back-up to the Executive Assistant to the Vice President of University Advancement position. Maintain excellent working relationships with all members of the University Advancement staff, the internal university community, and donors; assist with fostering a team dynamic within the advancement office. 6. Other duties as required. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent Three years of administrative support experience Preferred Qualifications Post-secondary work HOW TO APPLY All interested candidates must apply online at ******************************* Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application. In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening. Official job posting is available at **********************

Job: Executive Assistant to the President and Board Company: Land Bank Twin Cities Land Bank Twin Cities | Full-Time, Onsite (Hybrid after 90 days) What's in it for you? If you thrive at the intersection of executive leadership and board governance and love being the person who makes complex organizations run smoothly, this role was built for you. You will be a trusted partner to the President, the central point of contact for an engaged Board of Directors and play a vital role in advancing our mission to transform communities. You will have real influence, high visibility, and the opportunity to apply your governance expertise in a meaningful nonprofit real estate environment. After a 90-day onboarding period, a hybrid work option is available. The Role The Executive Assistant & Board Liaison provides high-level administrative and organizational support to the President while ensuring excellence in board governance processes. This role serves as the administrative backbone for executive leadership, managing priorities, complex scheduling, and confidential matters, while acting as the primary liaison between the President, Board of Directors, and key stakeholders. You will collaborate closely with the Chief of Staff and Operations Manager and play a critical role in aligning executive operations, board activities, and strategic priorities. What You'll Do Executive Support Manage the President's complex calendar, travel, correspondence, and meeting logistics Prepare agendas, briefing materials, presentations, and reports Track action items and proactively manage priorities to maximize executive effectiveness Coordinate with Chief of Staff to align President's calendar with strategic priorities and board materials preparation Board Governance & Liaison Serve as the primary point person to the Board of Directors Coordinate all board and three standing committees (Executive, Nominating, Finance & Transaction) meetings, including agendas, materials, voting, minutes, and follow-up Apply strong knowledge of nonprofit board governance and Robert's Rules of Order Maintain board records, resolutions, compliance filings, and governance calendars Support board onboarding, relationship-building, and use of board portal software Organizational & Administrative Leadership Support leadership team meetings, strategic planning, and organizational initiatives Coordinate executive-level events and external stakeholder engagements Assist with special projects, development activities, and organizational communications What You Bring 5+ years of executive assistant experience supporting senior or C-suite leadership Demonstrated board governance experience (agendas, minutes, voting, compliance) Strong knowledge of Robert's Rules of Order Exceptional organizational, communication, and relationship-building skills Experience with board software (Boardable preferred) Background in real estate, finance, community development, or mission-driven organization, strongly preferred Work Schedule | Compensation: Full-time (40 hours/week) with core office hours Monday-Friday, 9:00 AM-3:30 PM First 90 days onsite in St. Paul, hybrid option thereafter Salary range is $67,000 - $73,000 Benefits at Land Bank Twin Cities: Comprehensive medical, dental, and vision insurance Pediatric dental insurance Flexible Spending Account (FSA) and Health Savings Account (HSA) options Employer-provided life/AD&D insurance 401(k) retirement match Paid time off for vacation, personal leave, and holidays About Land Bank Twin Cities Land Bank Twin Cities confronts racial and economic inequities by transforming how real estate is owned, developed, and preserved in the Twin Cities. We operate as a social impact real estate and finance intermediary, using land, capital, and strategy to prevent displacement, preserve community ownership, and advance racial equity. When market forces move too fast or exclude communities from opportunity, we step in. Through strategic land acquisition, flexible community lending, and targeted property interventions, we create pathways to community-controlled We Make it Easy Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees. As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce. We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description MAJOR JOB DUTIES AND RESPONSIBILITIES: Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and analyses. Maintains the daily appointment calendar. Determines priorities and monitors the status of projects. Responsible for travel arrangements, meeting coordination and conferences. May act as a Meeting Recorder-summarizing action items precisely. May provide direction and/or oversee other department administrative/clerical associates Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures. Provides superior quality outcomes by taking ownership of administrative services to ensure quality work. Handles more complex administrative duties. Conducts research to assist executive with inquiries or issues. Demonstrates full competence in own area of work, including excellent organizational skills. Makes significant contribution to work team. Works without significant guidance. Performs other duties as assigned. Qualifications EDUCATION/EXPERIENCE: HS diploma and 8 years related experience required. Excellent communication skills (both written and verbal). Excellent customer relation and organizational skills as well as excellent understanding of office practices and procedures. Knowledge of Business English including punctuation, spelling and grammar and knowledge of personal computers and related software (word processing, spreadsheets, databases, etc.). Excellent typing and keyboard skills. Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity. Additional Information All your information will be kept confidential according to EEO guidelines.

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

This position is responsible for providing clerical and administrative support to the ENT and Audiology Departments. This includes the scheduling of appointments and diagnostics tests, communicating with internal and external customers, preparing charts for appointments, and managing phone calls and the rescheduling of patients. This position is expected to support the mission, goals and objectives of the clinic. Required Qualifications: * High School diploma/equivalent. * Excellent verbal and written communication skills. * Demonstrated ability to multitask. * Advanced organizational skills. * Proven ability to manage multiple priorities daily. * Keyboarding skills * Knowledge in Microsoft Word, Excel, Power Point and Outlook * Experience using Internet Preferred Qualifications: * Associates Degree (AA) in secretarial services, office support or business preferred * Minimum of two years medical office experience preferred * Experience with electronic billing, medical record and data base software preferred Accountabilities: ENT/Audiology Program Support 1.Phones and Scheduling * Answers incoming department/program phone lines in a timely and courteous manner. * Schedules appointments for services provided by the ENT/Audiology clinic including diagnostic testing. * Responds and forwards calls as appropriate. * Manage department work-queue and call patients to schedule appointments * Reschedule patients for ENT/Audiology when provider schedule changes 2. Patient/Client Relations * Responds to inquiries from current clients; * Provides timely and accurate follow up to all inquiries; * Creates and maintains client mailing lists; * Assists with marketing initiatives including copying and mailings; * Obtains referrals from primary physicians through EMR. Obtains referrals from outside organizations and forwards to HIM department; * Completes charge tickets for hearing aids, post payments in EMR, and fills out receipts; * Track and file newborn hearing screens; * Pre-visit planning to include preparation for upcoming week's hearing aid consults, complete business office forms, and request insurance coverage information for hearing aids; * Track incoming communication from Business Office regarding hearing aid benefits, and print and file in chart. 3. Provider Schedules * Maintains the walk-in clinic schedule and coordinates provider/nurse schedules; * Manages PTO requests and ensures that templates are adjusted appropriately; * Completes weekly staffing update and sends to staff. General Clerical Duties * Attends clinic meetings, and as requested, documents minutes; types and distributes meeting minutes within appropriate timeframe. * Maintains up to date filing system for correspondence, records, and reports. * Types correspondence, reports, and other requested materials. * Prepares meeting agendas and materials for meetings as requested. * Documents messages accurately and completely and delivers messages to appropriate person in a timely manner. * Receives and assists all visitors in a professional manner and refers them to appropriate individuals. * Maintains department specific files.

Are you interested in working for a growing small business? This role would be able to grow with this firm as they continue to see business increase. Why Work Here? where they are looking to identify someone long term Flexible hours, start as early as 7 AM Directly support 2 departments and gain exposure Great work life balance, 37.5 hour full time week Responsibilities of the Administrative Assistant The Administrative Assistant will answer incoming calls Schedule meetings and coordinate calendars The Administrative Assistant will create documents and contracts Any other ad hoc projects Qualifications of the Administrative Assistant Administrative experience Microsoft Outlook proficiency Some bookkeeping would be a plus! Work Model Hybrid, with 4 days in office per week Compensation: $22/hr - $26/hr based on experience

Job Description: Medical Clerical Support Specialist _ Scheduler Medical Clerical Support Specialist _ Scheduler Position Summary The Medical Clerical Support Specialist provides essential administrative, scheduling, and customer service support to VA medical and outpatient operations. Contractor personnel will work on-site in VA facilities and perform duties in accordance with VA policies, VHA Handbooks/Directives, and the contract's Performance Work Statement (PWS). The Specialist plays a key role in supporting Veterans by ensuring efficient clinic workflow, timely appointment coordination, and accurate documentation in VA-authorized systems. Essential Duties and Responsibilities Contractor personnel shall perform, at a minimum, the following functions in support of VA clinical operations: Provide administrative and clerical support to VA staff, including physicians, nurses, and clinic leadership. Schedule, modify, and coordinate Veteran appointments using VA-approved scheduling systems (e.g., VistA, CPRS, MSA tools, and Cerner/Oracle Health - as applicable per site). Support outpatient care coordination and assist with managing clinic flow. Maintain accurate documentation, records, and logs in compliance with VA, VHA, and HIPAA requirements. Prepare correspondence, reports, and forms using Microsoft Office applications. Answer telephones, route calls, greet Veterans and visitors, and provide high-quality customer service. Assist with check-in/check-out processes and verify required documents or eligibility information when directed. Follow all VA confidentiality rules, IT security protocols, and information handling procedures. Meet all performance metrics and deliverables outlined in the PWS, including timeliness, accuracy, and responsiveness. Minimum Qualifications (Mandatory Requirements) The Contractor must ensure personnel meet the following minimum criteria: High School diploma or GED. Proficiency in English (oral and written). Working knowledge of Microsoft Office (Word, Excel, Outlook). No physical restrictions that interfere with assigned duties. Preferred Qualifications Experience scheduling appointments or providing administrative support in a healthcare setting. Prior work experience in a VA facility, VHA system, or federal healthcare environment. Familiarity with VA clinical systems, including: VistA (Veterans Health Information Systems and Technology Architecture) CPRS (Computerized Patient Record System) Oracle Cerner (LH/EMR), depending on facility transition MSA (Medical Support Assistant) workflows Knowledge of VA processes, such as consult management, clinic profiles, and Veteran-centered communication. Key Competencies Strong interpersonal and communication skills, especially when interacting with Veterans. High attention to detail and accuracy in scheduling and documentation. Ability to work effectively in a fast-paced clinical environment. Professionalism, reliability, and respect for Veteran privacy. Ability to work independently while following VA policies and supervisory direction. Customer service orientation reflecting VA's mission to serve Veterans with compassion and respect.

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Sr Business Services Specialist Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $19.52 - $29.23/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Job Description The Administrative Assistant/ Senior Business Services Specialist provides courteous, accurate, and efficient administrative support for sales and rental functions, ensuring a positive impression of Midwest Great Dane for both internal and external customers. This role supports branch personnel and contributes to the smooth operation of the office by managing clerical tasks, customer interactions, and essential documentation. This is an on-site role and the shift for this position is Mon-Fri 8:00 AM- 4:30PM What you'll do: * Prepare quotations and orders, collect required signatures, and distribute documents via email. * Verify completion of all required trailer sales documentation; process customer invoices, license sold trailers and send copies to customers. * Forward sales payments to the appropriate departments. * Maintain accurate and timely sales files. * Update unit inventory status (new, trades, on hold, sold) in the system. * Keep customer profiles current through system updates. * Process miscellaneous billings related to sales and rental. * Provide clerical support for sales and rental departments within agreed deadlines. * Interact with rental customers, obtain credit applications, print rental contracts, invoice rentals, and maintain insurance certificates. * Process card transactions and deposit checks received. * Answer and direct incoming, outgoing, and inter-office calls using a multi-line phone system; relay messages promptly. * Distribute all incoming email and correspondence to the appropriate departments and also prepare any outgoing mail. * Order and inventory of office supplies and forms. * Establish and maintain professional relationships with suppliers, customers, and co-workers. * Perform other duties as requested by the Office Administrator. What's in It for You? Here's a sneak peek of the benefits you could experience as a Cox employee: * A competitive salary and top-notch bonus/incentive plans. * A pro-sales culture that honors what salespeople (like you!) contribute to our success. * Exceptional work-life balance, flexible time-off policies and accommodating work schedules. * Comprehensive healthcare benefits, with multiple options for individuals and families. * Generous 401(k) retirement plans with company match. * Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance. * Professional development and continuing education opportunities. * Access to financial wellness/planning resources. Check out all our benefits Who you are: Minimum Qualifications: * High School Diploma/GED * Excellent written and verbal communication skills. Preferred Qualifications: * 2-3 years of general office experience or equivalent combination of education and experience. * Previous experience working in an office environment with multi-line phone systems. * Basic proficiency with Microsoft Office software; prior experience with Karmak preferred. * Accurate alphanumeric and 10-key data entry skills. * Strong interpersonal skills for developing business relationships at all levels. * Ability to manage time and priorities effectively with minimal supervision. * Analytical and problem-solving skills. Drug Testing To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited. Benefits Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. About Us Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

This position provides administrative and customer service support for the Health and Human Services Department. Responsibilities include serving as a receptionist, handling phone and in-person interactions, processing internal and external customer requests, and providing general office support. The anticipated schedule is Monday through Friday for approximately 4.5 hours per day. Exact work hours will be determined based on operational needs. ESSENTIAL FUNCTIONS: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. Serves as receptionist, assist visitors, and direct calls to appropriate resources. Performs general clerical duties: typing, filing, photocopying, emailing, assembling packets, and preparing mail. Processes incoming and outgoing mail, generates correspondence, and manages postage. Receives payments, balance petty cash, and maintain accurate records per financial policies. Requests and manages office supplies, maintains office equipment, and coordinates service needs. Performs backup duties such as accepting paperwork/payments for economic support. May also provide backup coverage to check in clients for Behavioral Health services. Creates public resource materials, processes program-specific data and maintains client records. Prepares and accurately completes documents, correspondence, and reports, and performs other administrative professional functions as related and necessary to meet the needs of the customers and department. Coordinates training and travel reservations for staff. Assists managers and colleagues with special projects and events as requested. Other duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES Ability to perform accurate, detailed work independently under tight deadlines. Strong organizational, prioritization, and time management skills. Proficiency with modern office practices, procedures, and equipment. Familiarity with County policies, local government operations, and standard office software. Strong communication skills to interact effectively with staff, supervisors, and the public. Ability to maintain confidentiality and handle sensitive information. Capacity for sound judgment, problem solving, and adaptability to stressful situations. Ability to analyze and prepare organizational and functional reports from research data. Knowledge of the use of a multi-line telephone system. Ability to type accurately at a reasonable rate of speed. Ability to operate standard office equipment and perform word processing and/or data entry. Ability to work the allocated hours of the position. LANGUAGE SKILLS Ability to communicate effectively in written and verbal forms. Proficient in workplace English, grammar, and spelling. Ability to explain information clearly to diverse audiences and read County policies, procedures, and manuals. MATHEMATICAL SKILLS Ability to perform mathematical calculations. REASONING ABILITY Ability to understand and effectively carry out verbal and written instructions. Ability to interpret and implement local policies, procedures, and Federal, State, and local regulations. Strong problem-solving and analytical skills to define issues, exercise sound judgement, and develop effective solutions. Ability to maintain self-control, adapt to stressful situations, and work accurately with attention to detail. Excellent organizational and time management skills to meet deadlines. PHYSICAL AND WORK ENVIRONMENT: The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor. PHYSICAL REQUIREMENTS Work occasionally requires exerting up to 10 pounds of force and regularly involves sitting, standing, speaking, hearing, and repetitive motions. Tasks may occasionally include walking, stooping, kneeling, crouching, crawling, and reaching with hands and arms. Standard vision, vocal communication, and hearing are required to process information, exchange ideas, and analyze written or computer data. Work is performed in a moderately noisy environment with no exposure to environmental conditions. WORK ENVIRONMENT Work is primarily in an office setting and involves working with a diverse clientele, including individuals from varying backgrounds and life circumstances. MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE REQUIREMENTS High School Diploma/equivalent. Two (2) years' work experience in business office/administrative support position. Interest in administration or human services is a plus. Must successfully pass criminal and caregiver background checks. Expected Pay Range: $19.83 - $22.43/hour Department: HHS - Administration FTE: 0.6 St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual's race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.

Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits: Flexible scheduling options Opportunities to gain and grow leadership skills Support a healthy work-life balance Free meals during summer months Employee Referral Program Scenic and inspiring work environment Retirement Savings Plan with opportunity for 3% Employer Match Fun, organization-wide Events Cabin Rental Discounts ...and more! How You'll Contribute: Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities Lead recreational and leisure activities as assigned by leadership Report any changes in participant condition promptly Ensure participants' belongings are properly checked in and returned Complete all required documentation accurately and timely Maintain cleanliness and organization of areas used by participants and staff Participate in training and professional development opportunities Attend and actively participates in staff meetings Perform other duties as assigned What You'll Bring to the Table: Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role) Must be able to pass an organizational background study Strong communication skills Able to handle physical aggression and challenging behaviors Detail-oriented with a strong emphasis on safety Team player who can follow instructions effectively Previous experience working with individuals with disabilities preferred Physical demands Ability to see, hear, and communicate verbally Ability to lift up to 50 lbs. Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours Ability to feel objects and use fingers to operate tools and controls True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.