Executive administrative assistant jobs in League City, TX

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate will be a strategic partner who anticipates needs, maintains confidentiality, and ensures seamless day-to-day operations for the executive office. The Executive Assistant will manage the CEO's calendar, coordinate meetings and travel, prepare correspondence and presentations, and serve as a key liaison between the CEO and internal/external stakeholders. This position offers the opportunity to work closely with senior leadership and play an integral role in the success and efficiency of the organization. Job Duties: Provide general administrative duties to CEO such as scheduling meetings, answering phones, handling mail, managing expense reports, arranging travel, creating/maintaining spreadsheets, filing/copying, organizing paper and electronic documents. Calendar management for CEO Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Event coordination, catering, AV equipment, etc for company and client events Required Skills: 2+ years of administrative support experience Strong organizational skills with keen attention to detail Highly self-motivated with strong attention to detail Strong Microsoft Office skills including Word, Excel, PowerPoint The ability to think strategically and streamline tasks in an efficient manner Ability to handle sensitive employee and safety information with confidentiality Ability to multitask and thrive in a fast-paced, deadline-driven environment Highly professional with strong customer service focus Excellent written and verbal communication skills Exceptional organizational skills High level of sensitivity to confidential information Presents a positive professional image to internal/external stakeholders KCG Industrial maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hire.

Executive Assistant - C-Suite Industry: Mechanical, Electrical & Plumbing (MEP) Contracting Employment Type: Full-Time, On-Site Why Join Us? Our client is a leading building and service provider for mechanical, electrical, and plumbing (MEP) systems, known for delivering complex projects with precision, innovation, and integrity. Their reputation is built on technical excellence and a culture that values teamwork, accountability, and continuous improvement. Employees enjoy a supportive environment where their work directly impacts the success of large-scale, high-profile projects across Texas and beyond. Role Overview The Executive Assistant - C-Suite provides high-level administrative and operational support to the President/CEO, CFO, COO, and their direct reports. This individual will play a critical role in keeping the executive team organized, informed, and focused on strategic priorities. The ideal candidate is proactive, detail-driven, and thrives in a fast-paced, collaborative environment-balancing multiple projects while maintaining professionalism and discretion. Key Responsibilities • Provide executive-level administrative support to the President/CEO, CFO, COO, and their direct reports. • Coordinate and manage corporate projects and events, exercising initiative and efficiency in meeting demanding deadlines. • Act as liaison between departments to ensure effective communication and timely reporting. • Plan and coordinate corporate luncheons, monthly Lunch & Learns, and RVP/SVP meetings, both on-site and off-site. • Draft agendas and manage hotel, travel, and catering arrangements for RVP meetings. • Process and submit expense reports for senior executives in a timely and accurate manner. • Manage office and kitchen supplies, mail distribution, and maintenance of key equipment (copiers, UPS, Keurig, Water, Ice Machine, etc.). • Assist with Accounting communications, including quarterly incentive emails. • Support corporate programs such as the CSUSA Scholarship initiative. Success Metrics • C-suite executives' experience increased efficiency and reduced administrative load. • Meetings, events, and reports are organized, timely, and professional. • Expense and documentation processes are accurate and compliant. • The office environment runs smoothly with proactive coordination and communication. Who You Are You are a poised and highly organized professional who thrives on making order out of chaos. You anticipate needs before they arise, communicate with clarity and confidence, and handle sensitive information with discretion. You take pride in supporting high-level leaders and keeping a fast-moving organization running at its best. Qualifications & Experience • Minimum 5 years' experience supporting senior executives or C-suite leadership. • Experience in construction, mechanical contracting, or MEP services preferred. • Proven experience with expense reporting, meeting planning and scheduling, maintaining the office environment, calendaring, and document management. • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Experience using Certify/Emburse. • Strong organizational and multitasking skills with meticulous attention to detail. • Exceptional written and verbal communication skills. • Ability to maintain professionalism and discretion in handling confidential matters. Apply Now If you're ready to bring your organizational expertise and executive support skills to a leading MEP contracting firm, we'd love to hear from you. Apply today and join a company that values precision, professionalism, and people. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Qualifications: Recommended: studying or have studied Marketing, Business, Communications, or related field. Ability to manage time effectively and stay organized Positive attitude, motivation, and willingness to learn Valid driver's license and ability to travel to different locations Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) Familiarity with social media platforms (Instagram, Facebook, TikTok, LinkedIn, etc.) A strong ability to be a self-starter and meet tight deadlines will ensure your success in this role Preferably bilingual (Spanish and English) Job Responsibilities: Administrative Support Handle and coordinate multiple active calendars Organize communication via emails and phone calls Provide customer service as first point of contact Manage contact lists Schedule and confirm work orders Perform general office administrative duties, including answering phones, managing correspondence, and greeting visitors Liaise with customers, service providers, vendors, and contractors, acting as the main line of communication Maintain organized filing systems and ensure proper handling of confidential information Keep office systems running smoothly including ordering supplies, organizing files, maintaining office equipment, optimizing the budget, and scheduling meetings Marketing & Outreach Assist with creating and posting content across company social media platforms to promote TLN Remodeling's services and brand Help manage the company's online presence, including responding to messages and engaging with followers Support the development and execution of marketing campaigns and promotions Create basic marketing materials (flyers, email campaigns, or social media posts) to attract new clients Participate in community outreach, networking, and other initiatives to help grow the business Expectations: Dressed appropriately for work - Business Casual Strong work ethic and self-motivation Willingness to learn and improve Positive attitude and resilience under pressure Strong interpersonal skills and emotional intelligence Punctual, reliable, and maintains a professional attitude Strong written and verbal communication abilities Able to manage workload and meet deadlines efficiently

LOCATED IN WEST HOUSTON - BELTWAY 8/I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8:00AM TO 5:00PM. Responsibilities Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS Schedule and confirm meetings Ensure file organization based on office protocol Heavy scanning projects of documents and agreements into customized database. Must know Adobe Opening/closing work files Create job invoices Applying for and closing work permits as required Scheduling inspections with appropriate government offices Arrange for hotel reservations for crews for out of town jobs Arrange for per diem checks for crews when necessary Qualifications 2-3 years of administrative experience in a customer driven environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Benefits 401k Health Insurance Overtime Opportunities Pay Range $30,000-$35,000 + Commission ($30k-$35K) + Perfect Performance Bonus Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance

Job Description Our founder is seeking a highly organized Executive Assistant to support both her business endeavors and personal affairs to lead calendar and house management, optimize processes and provide administrative support for Lyndsey and The Avenue at large. We are seeking candidates with strong project management skills who thrive in a fast-paced environment by being resourceful, proactive and thinking critically. The candidate must have strong interpersonal and communication skills and enjoy a dynamic calendar and day-to-day workload. This role is full-time, salaried and comes with an employee discount to The Avenue. Responsibilities include but are not limited to the below. Work with Lyndsey to optimize her day-to-day schedule including workflow and personal agenda items Manage Lyndsey's various inboxes to ensure important matters are rolled up and/or delegated and facilitate responses accordingly Maintain all Avenue inventory and optimize the organization and flow of product Coordinate deliveries and household appointments and correspondence with personnel Provide regular proactive insights to support house management and scheduling efforts Prepare relevant materials for Avenue meetings Support communication efforts to the Avenue and household team Manage special projects for household and the Avenue on an as-needed basis Document comprehensive meeting notes and communicate relevant and important action items for Lyndsey with Plan and execute travel arrangements for business and personal trips Provide event assistance on an as-needed basis Shoot organic content during Lyndsey's day to support The Avenue's marketing team efforts Assist with photo shoot production: floral retrieval, prop sourcing, set-up and clean-up Requirements Must be local to Houston Bachelor's degree Experience in a project management or a prior Executive Assistant / Personal Assistant role is a major plus Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Benefits Join a growing start-up and learn the ins and outs of a scaling entrepreneurial business A significant discount to all Avenue product Potential travel opportunities domestically and international A dynamic workday An incredible resume building opportunity with learnings in marketing, retail, e-commerce, interior design, operations & more Unlimited vacation days

Job Details Houston Campus - Houston, TX Full Time, Salaried, Exempt $21.63 - $21.63 Hourly On CampusDescription Job Summary: Assistant to the Dean will assist the Dean of DTS-Houston by managing the implementation of the strategic plan for the campus. This position will supervise the Dean's calendar for both internal campus responsibilities and external community matters. The Executive Assistant will also work with the Dean to manage expense approvals, facilitate meetings, prepare communications, and other related duties as determined by the Dean. The Office Administrator is responsible for providing a constant hospitable office presence and general organized coordination for the internal details of the DTS Houston office. Duties/Responsibilities: Assistant to the Dean Assist the Dean in the building and sustaining of relationships with local alumni, ministry leaders, and donors. Effectively manage and prioritize the calendar, travels, meetings, and scheduling for the Dean. This may include meeting regularly for topics pertinent to the development of the DTS-Houston campus and southern region. Be available to draft and organize institutionally vital communication for the Dean. This can include MSAs, emails, marketing materials, and surveys to Students, Alumni, Friends, Church and Community Leaders and Partners Maintain comprehensive and detailed records of partnerships, office documents and regional data assessments of students, alumni and friends relating to the functioning of the region and Houston campus and the Dean's position. Create and gather strategical data from alumni, friends, church, and parachurch relationships that create healthy awareness and partnership opportunities. Also, be available assist in assessing and categorizing collected data. Be available to assist the Dean in committees, projects, and partnerships needed for effective and consistent campus functioning. Create and organize events pertinent to Dean's initiatives for alumni, church leaders, students and community. Support campus events being led by other staff, such as new student orientation Perform other related duties and projects as assigned by the Dean. Office Administrator: Welcomes all incoming guests warmly, maintains the visitor log and notifies any/all employees of their appointment arrivals via Teams Provides hospitality and assistance for all professors/visiting professors Assists the Office Manager in maintaining all office inventory, making purchases, keeping administrative records, meeting minutes, and other duties alike Performs other general office tasks: Answering phone calls, responding to emails, and more Available to provide administrative assistance within reason, for other departments as needed with special events and or projects. Qualifications Required Skills/Abilities: Excellent interpersonal and communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to prioritize multiple simultaneous tasks. Education and Experience: Bachelor's degree required. At least 2 years of experience serving in executive-level contexts. Proven ability to form and maintain relationships with key internal and external constituents.

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

At Keystone Advisors we partner with top insurers to help clients find essential health coverage in 49 states. We provide individuals, families, and businesses with health, dental, vision options, as well as Medicare options including Medicare Advantage, Medicare Supplement Insurance, and Prescription Drug Part D plans. Not all plans are created equal and not all clients have the same needs either. We make sure that the right health plan suits our client's needs. Unlike agents selling and promoting a single plan, Key Health Plans presents you with a wide range of plan options. We attend our meetings ready to discuss plans and benefits that suit our client's needs. We lay all options on the table and walk them through each health plan until we narrow it down to one that fits them and their pocket. We are experts in the health insurance market and define our outstanding performance. Our team gives their best to match our clients' needs. We are proud of helping thousands of Americans to find peace of mind and economic stability. Even though many things have changed throughout the decades, one thing remains the same: We are the key to finding the right health plan for you. Job Purpose The Personal Assistant provides high-level administrative and organizational support to executives or senior management, enabling them to focus on strategic priorities. The PA manages schedules, communications, and tasks, ensuring smooth operations and efficiency. This role requires discretion, excellent organizational skills, and the ability to anticipate needs and act proactively. Duties and Responsibilities Manage Executive Schedule: Organize and maintain calendars, schedule meetings, appointments, and travel arrangements, ensuring efficient time management. Administrative Support: Prepare correspondence, reports, presentations, and other documents as needed. Handle confidential and sensitive information with discretion. Communication Management: Screen emails, phone calls, and messages; prioritize and respond appropriately or escalate when necessary. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Meeting Preparation and Follow-Up: Prepare agendas, take notes or minutes, and ensure follow-up on action items. Personal Tasks Support: Assist with personal errands and requests as required, helping maintain work-life balance for the executive. Project Assistance: Support special projects by conducting research, compiling data, and managing deadlines. Liaison Role: Act as a point of contact between the executive, staff, clients, and external partners. Office Organization: Maintain filing systems, records, and office supplies, ensuring an organized workspace. Other Duties: Perform ad hoc tasks or projects as assigned to support the executive or leadership team. Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent organizational, time management, and multitasking skills. Strong written and verbal communication skills. Discretion and confidentiality in handling sensitive information. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to work independently, prioritize tasks, and anticipate needs. Professional demeanor, flexibility, and adaptability to changing priorities. Bachelor's degree preferred but not required. Working Conditions This is a dynamic, full-time position requiring flexibility to work outside standard office hours, including evenings, weekends, and on-call availability as needed. The role requires occasional domestic and international travel. There is no fixed schedule; hours and workdays may vary to meet the needs of the executive and business priorities. Physical Requirements Ability to sit for long periods. Ability to stand, bend, and move as needed. Use of computer, keyboard, and phones. Ability to use hands and fingers effectively. Ability to speak and hear clearly.

Executive Personal Assistant to CEO, Bi-Lingual, English and Vietnamese, Legal Defense Organization, Houston, Texas Our client, a legal defense organization is looking for a “right hand” Executive Personal Assistant to support the CEO. The candidate MUST be bi-lingual, English/Vietnamese, has experience supporting a high-level busy executive and has a warm professional demeanor. This is an exciting opportunity for someone who thrives in a growth-oriented team and has an interest working with attorneys whose mission is to help individuals nationwide with advice on various legal issues they feel passionate about. This is an in-office position 5 days a week. About the Job: ¨ Support the CEO as a “right hand” managing an ever- changing calendar, personal and professional ¨ Prioritize emails and craft responses on his behalf ¨ Organize and manage travel arrangements with detailed itineraries ¨ Interact with executive team on behalf of the CEO ¨ Prepare CEO for meetings including research and collateral materials, as needed ¨ Plan events and dinners, personal and professional ¨ Expense reporting ¨ Handle personal work helping the CEO and his wife ¨ Ad hoc projects, personal and professional ¨ Salary plus Discretionary Bonus; 100% Health Insurance paid for Employee, Vision, Dental About You: ¨ At least 4 of experience as an Executive Personal Assistant supporting a busy executive. MUST be bi-lingual, English/Vietnamese ¨ Bachelor's Degree ¨ Very detail oriented and organized with exceptional project management skills and follow-up ¨ High level of integrity and discretion in handling all confidential information ¨ Be calm and effective with changing priorities ¨ Excellent Microsoft Office Suite skills; tech savvy ¨ Excellent written and verbal communication skills ¨ A warm engaging personality with a “no job too small” attitude

Job Description A global and top 50 Am Law firm seeks an associate to join their Executive Compensation & Employee Benefits group in any of their Dallas, Houston, or New York office. The ideal candidate must have 2-5 years of experience, preferably in a large law firm setting working on executive compensation and employee benefits matters, including in connection with a variety of transactions such as mergers, acquisitions, carve-out transactions, initial public offerings, and spin-offs. Candidates should possess a strong academic background and be ready to join a collaborative, national practice group.

Oxea Corporation Overview | World leader in Oxo Chemicals Oxo products are the core competency of Oxea coproration. We are producing more than 70 oxo intermediates and oxo derivatives for customers in a wide range of industries with various end market applications. Our chemicals are important ingredients in products that are used in daily life around the world. "We" refers to more than 1,400 Oxea Corporation employees worldwide. At our plants in Germany, the USA, China and the Netherlands, we produce intermediates and derivatives. Join Us in Shaping the Next Chapter of OXEA Are you ready to step into a role where you can bring both structure and energy to a company entering an exciting new chapter? At OXEA, we are embracing fresh leadership with our new CEO and CFO, who are driving positive change, growth, and opportunity across the organization. This is more than a support role - it's a chance to be at the center of a "new beginning" and play a key part in shaping how we work together at the executive level and across our locations. We're looking for a seasoned, confident professional who thrives at the intersection of executive partnership and office management. You'll not only keep the wheels turning with flawless executive support, but also bring the foresight, initiative, and gravitas to anticipate needs, streamline office operations, and help our leadership team make things happen. This role is ideal for someone who: * Has extensive experience supporting C-Level executives and knows how to navigate executive priorities with confidence and discretion. * Brings strong event management and project coordination skills - from leadership offsites to industry events. * Is a self-starter who understands what needs to be done, who to involve, and how to drive things forward. * Balances professionalism with energy - someone who enjoys being a trusted partner, a sounding board, and a catalyst for action. * Can oversee office operations with a steady hand while maintaining a welcoming, well-run environment. This is a rare opportunity to join a leadership team at a pivotal moment of renewal. If you're ready to put your experience, judgment, and energy to work in helping shape OXEA's future, we'd love to hear from you. Purpose The Senior Executive Assistant is a highly experienced and proactive administrative partner and project manager providing complex and diversified administrative and project support to the OXEA Executive Leadership Team primarily in the Houston, Texas office. This role requires a high degree of professionalism, independent judgment, and the ability to anticipate needs, prioritize, and manage both administrative and project responsibilities with minimal supervision. The ideal candidate will manage multiple priorities and handle high-level, confidential matters with discretion, while also driving key projects that advance priorities and organizational goals. This position also serves as a steady, professional presence in the office-someone capable of overseeing daily office operations while bringing a mature, executive assistant perspective to leadership. The successful candidate will combine strong organizational and project management skills with personal gravitas, confidence, and the ability to interact effectively with C-Level executives. They will be a self-starter, an independent thinker, and a trusted advisor who is comfortable challenging the status quo and offering forward-looking support to the leadership team. Main tasks and responsibilities * Meeting Management and Follow-up: Support executives with all aspects of meeting preparation, scheduling, materials, logistics, and follow-up actions. * Administrative Support: Manage calendars, correspondence, travel planning, presentations, reports, and office administration with discretion and accuracy. * Project Coordination/Management: Lead or support projects by developing timelines, tracking progress, facilitating communication, and ensuring deliverables. * Office Oversight: Provide a professional presence within the office, ensuring smooth day-to-day operations and serving as a central point of coordination for activities. * Event Management: Plan and execute both internal and external events, including leadership offsites, office functions, industry events, and other company-sponsored activities. * Executive Liaison: Represent executives with professionalism in dealings with internal and external stakeholders; serve as a trusted point of contact. * Strategic Support: Anticipate executive and organizational needs, offer solutions, and provide insight and foresight that enable effective decision-making. * Team Support: Partner with peers and cross-functional leaders to ensure alignment of priorities, fostering collaboration and clear communication. * Confidentiality: Handle sensitive information with the highest level of discretion Education requirements * Bachelor's Degree or equivalent experience highly preferred Experience: * Minimum of 7 years' Executive Assistant or Senior Administrative Assistant supporting multiple executive-level leaders. * Demonstrated experience in event management and/or office management is strongly preferred. * Experience working directly with C-Level leaders and senior stakeholders. * SAP is a plus and SharePoint expertise are strongly desired. Competencies: * Strategic Thinking - As Senior EA need broad understanding of the organization's goals and how projects align with those goals. * Professional Presence & Gravitas - Ability to inspire confidence, communicate effectively with executives, and represent the organization with polish and credibility. * Strategic & Analytical Thinking - Strong attention to detail with the ability to analyze information, anticipate needs, and provide data-driven recommendations aligned to organizational priorities. * Project & Event Management - Skilled at defining scope, creating timelines, coordinating resources, and executing projects and events to completion. * Interpersonal & Relationship Building - Builds and maintains strong, collaborative relationships with executives, peers, and stakeholders at all levels. * Communication - Exceptional verbal and written communication skills, with clarity, professionalism, and discretion. * Organizational & Prioritization Skills - Manages competing demands and complex schedules effectively while meeting deadlines. * Adaptability - Flexible and resilient in dynamic, fast-paced environments. * Independent Judgment - Confident decision-making, with the ability to challenge assumptions and propose improvements when needed. * Technical Proficiency - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and project management tools. Oxea Corporation is proud to be an equal opportunity employer. We do not tolerate discrimination based on race, sex, age, color, national origin, marital status, religion, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law. Check Out Our Benefits * Excellent Medical, Dental, and Vision Insurance Plans * Health Equity Health Fund for health and dependent care * Disability Benefits * Basic Group Term Life and Accidental Death and Dismemberment (AD&D) * Tuition Reimbursement * Work/Life Balance * Paid Time Off for a balanced life * Competitive salary, bonus, 401(k) plan with match and profit-sharing match Your benefits: Nearest Major Market: Houston

The Executive Admin (EA)provides executive admin support to the will provide direct support to the Chief Human Resource Officer, as well as assisting the HR department. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CHRO for administrative tasks. The EA possess a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). Will demonstrate effective communications skills, both verbally and written, and show the ability to complete complex tasks and project quickly and react with appropriate urgency to situations that require quick turnaround. The Executive Assistant - CHRO will also serve as back-up to the Executive Assistant to the CEO. Responsibilities: • Provide excellent executive administrative support • Operate, Act as the point of contact between the CHRO and internal/external stakeholders (i.e. employees, franchisees, etc.) • Routinely approve administrative request (i.e. time cards) • Responsible for handling confidential and time sensitive information • Calendar management, Management of multiple calendars (scheduling, rescheduling, and proactive management of daily schedule) • Manage travel arrangements • Support General clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes etc.) • Assistance with preparing documents and PowerPoints for executive level meeting, including board meetings • Support daily email by reviewing, filtering, prioritizing, draft and edit • Prepare meeting agendas, presentation materials, minutes and follow-up on action items • Timely Preparation of documents for meetings • prepare E-expense report-sorting • Maintain efficient documentation and filing system • Recognize when Project support isas needed • Assist HR team with admin needs as time permits • Flexibility to be available after-hours to support after-hours meeting and handling urgent issues Qualifications : • 2-5 years' experience in executive (C-suite) administrative support, preferred • HR background, preferred • Ability to prioritize, manage multiple tasks and maintain high level attention to detail, required • Excellent written and verbal communication, required • Proficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur required Skill Sets: • Strong verbal and written communication skills • Ability to work with highly sensitive and confidential information • Flexible; able to work in fast-paced environment • Strong customer service orientation • Highly organized and able to work independently • Take initiative, when need is present • Excellent time management skills • Proactive approach to problem solving with strong decision-making capability Benefits Participation Available to Regular Full-time Employees: • Bonus Program • Paid Time Off • Medical • Dental • Vision • 401k • Company Paid Holidays • ...and many more! ABOUT US TDC's business expertise spans a range of industries, solutions and geographies with core capabilities in the areas of technology management consulting, public safety & homeland security, IT project management, and systems integration. Since its inception in 1995, TDC has worked consistently in all practice areas for numerous clients including local, state and federal government, Department of Defense and the private sector. The National Capital Region government agencies depend on TDC for their success.

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

Our Company Changing the world through digital experiences is what we are all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR s steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI s, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR s safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software. Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with Set up and planning for Client Meetings and firm wide events Prepare meeting space for team meetings Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences Meeting Minutes and Meeting Agendas Prepare Letters, contracts and other communications Schedule and coordinate meetings Log / Prepare Client Sponsorship Requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Liaison with consultants, clients, printers and suppliers Performs internet research upon request Assists with special projects as needed All other duties as assigned Here's What You'll Need: 5+ years of administrative/professional office experience Superior client focus/service mentality Strong problem-solving and teamwork skills Creativity, integrity, and initiative Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in Adobe Acrobat Professional Strong organizational skills and excellent communication skills, both verbal and written Strong attention to details, including proofreading Ability to prioritize multiple projects and adjust work accordingly Here's How You'll Stand Out: You have experience serving C-level leadership You have previous experience in a professional services firm (architecture, engineering, law office) You have a bachelor's degree

The City of Katy is accepting applications for the position of Administrative Assistant - Police Records. This position supports the Katy Police Department by processing, maintaining, and organizing police records with accuracy and confidentiality. The ideal candidate will have strong attention to detail, excellent customer service skills, and the ability to work efficiently in a fast-paced, professional environment. SUMMARY: Under general supervision of the Police Records Specialist, this position performs clerical and technical duties related to the processing, maintenance, and retention of all records produced within the Police Department while portraying a high standard of customer service at all times. EXAMPLES OF ESSENTIAL DUTIES: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: * Manages all police department records, ensuring reports are processed, cataloged, documented, and retained per established procedures. Prepares records for long-term storage through scanning and digital conversion. * Processes public information requests in compliance with state law and city policies, including tracking requests, locating documents, redacting sensitive information, and releasing approved records. * Maintains electronic and paper filing systems to organize, access, and preserve criminal justice records. * Assists with records destruction in compliance with retention schedules. * Performs data entry, uploads, searches, and retrieval in department and city systems. * Prepares letters, reports, forms, and other assigned documents. * Answers and routes phone calls promptly and courteously, providing information or directing callers to the appropriate staff. * Greets and assists visitors with professionalism and high-quality customer service. * Collects fees and processes payments according to established procedures. * This position is considered Critical Personnel during a natural or manmade disaster and/or a catastrophic event. This position may be required to provide services or perform duties for the benefit of the public and the continuity of City operations. These may include services or duties different from those performed in the usual course and scope of this position. * For purposes of business continuity, employees in this position are considered Essential Critical Infrastructure Workers, as defined by the Cybersecurity & Infrastructure Security Agency (CISA). * Performs other duties as required. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High school diploma or equivalent; AND two (2) years of relevant clerical or records keeping experience; OR an equivalent combination of education, training, and experience. Must have the ability to pass a FBI background check. Knowledge of: * City and Department policies and procedures. * Police records systems. * Modern office procedures. * State, Federal, and local laws and regulations regarding the maintenance and release of police records and evidence. * Texas Penal Code. Skill in: * Completing multiple tasks simultaneously. * Establishing and maintaining effective working relationships. * Operating a personal computer, standard software, and some specialized software. * Maintaining attention to detail. * Entering and maintaining data into logs, files, and databases with accuracy. LICENSE AND CERTIFICATION REQUIREMENTS: * Texas Crime Information Center (TCIC)/National Crime Information Center (NCIC) certification. * A valid State Driver's License may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: * Must be able to stand, walk, bend, reach, and move about the facility as needed to perform job duties. * Must be able to lift, carry, push, or pull objects up to 25 pounds. * Must be able to operate a computer and standard office equipment. * Must be able to communicate effectively in person, by phone, and in writing. * Work is performed primarily in an office environment. The City of Katy is committed to compliance with the Americans with Disabilities and Amendments Act and is an Equal Opportunity Employer.