Executive administrative assistant jobs in Lehi, UT - 251 jobs

Role Title: Administrative support Employment Type: Full-Time pay rate:29/hr on w2 The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance. Key Responsibilities Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require. Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings. Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution. Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients. Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner. Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials. Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support. Manage highly confidential and sensitive client and business information with discretion and sound judgment. Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements. Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies. Skills & Qualifications Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred. Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information. Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams. Ability to remain calm under pressure while managing multiple priorities efficiently and accurately. Excellent written and verbal communication skills with a consistently professional demeanor. Exceptional attention to detail and organizational skills with strong task-prioritization abilities. Quick learner and self-starter with strong anticipation and follow-up skills. Proactive problem solver with the ability to think independently and take initiative. High level of integrity, professionalism, and diplomacy. Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. Familiarity with expense management platforms such as SAP Concur. Supportive team player with a positive, flexible attitude.

Logistics Specialties, Inc. (LSI) is an industry-leading government contracting and professional services firm specializing in supply chain management,logistics, business development, and economic development & social impact. For more than 50 years, LSI has partnered with federal, state, and local agencies, as well as private-sector organizations, to solve complex operational, economic, and mission-critical challenges. LSImaintainscorporate and regional offices in Layton, Utah; Washington, D.C.; and Sacramento, California, and isseekinga highly skilled Executive Assistant to the Chief Executive Officer to join our Corporate Headquarters in Layton, Utah. This role is designed for a seasoned professional who thrives in a fast-paced executive environment and brings strong judgment, technical aptitude, and organizational excellence to support the CEO and senior leadership team. Job Summary As the ExecutiveAssistant to the CEO, this role provides high-level, professional administrative and operational support to the Chief Executive Officer and Executive Leadership Team. The Executive Assistantoperateswith strict professional boundaries, exercises exceptional judgment, and upholds the highest standards of confidentiality, ethics, and workplace conduct. JobResponsibilities Your daily tasks will encompass a wide range of responsibilities: Offering high-level administrative support to the CEOandas needed, her executive staff and senior leadership team,including,professionalassistancewith personal administrative matters. Exercise discretion whilemaintainingtransparency withappropriate leadershipand HR, particularly when handling sensitive or escalated matters. Organizing and managing executive calendars. Coordinatingspecial events, conferences, or company-wide meetings. Handling sensitive and confidential information with the utmost discretion. Managing andmaintainingoffice equipment and supplies. Assistingwith the onboarding of new team members. Conducting research and preparing reports as needed. Liaising with other departments and external partners on behalf of the executives. Monitoring and responding to emails and correspondence. Managing and prioritizing tasks to ensureoptimaltime management for the COO. Assistingin the preparation of presentations and materials for meetings. Overseeing and coordinating the distribution of internal and external communications. Handling expense reports and financial documentation for the COO. Ensuring the office environment is organized and functional. Assistingwith personal tasks and errands for the COO asrequired. Contributing to the overall efficiency and productivity of the executive team. Efficiently scheduling and attending meetings on behalf of the executives, taking meticulousnotes,and recording minutes. Managing incoming communications and memos for senior staff, evaluating their significance, and summarizing or distributing the contents to the relevant team members. Being adaptable and ready to tackleadditionalduties as directed by the executives. Provide support as a backup for the Office Manager. Required Skills/Abilities Exceptional verbal and written communication skills, with the ability to communicate professionally across executive, board, and external audiences. Outstanding organizational and planning skills, with meticulous attention to detail and the ability to manage complex, competing priorities. Proven time management and prioritization skills, consistently meeting deadlines in a fast-paced, high-expectation environment. High degrees of professional judgment, discretion, and ethical decision-making. Modelsprofessional conduct, maintains clear boundaries, and escalates concerns appropriately. Strong technicalproficiency, including advanced use of Microsoft Office (Outlook, Word, Excel, PowerPoint) and the ability to quickly learn and adopt new tools, platforms, and systems. Demonstrated experience preparing executive-level presentations, reports, and briefing materials, with a strong eye for clarity, formatting, and messaging. Expertisein executive calendar management, meeting planning, andlogisticscoordination, including multi-stakeholder scheduling and event support. Ability to handle sensitive and confidential information with discretion whilemaintainingappropriate transparencywith leadership and HR. Strong problem-solving skills, with the ability toanticipateneeds, think proactively, andoperateindependently with minimal supervision. Typingproficiencyof 50+ words per minute and comfort working across multiple systems simultaneously. Education and Experience Bachelors degree in business administration, management, communications, or a related field preferred, or equivalent professional experience. Ten(10) or more years of progressively responsible experience supporting senior executives in a complex, fast-paced environment. Demonstrated experience working withexecutive leadership teams, handling sensitive and confidential information, and exercising sound professional judgment. Prior experience in agovernment contracting, professional services, or highly regulated environment is strongly preferred. What LSI will provide: Competitive Compensation Medical / Dental / Vision Insurance Reimbursement Account (HRA) Medical Stipend Reimbursement Company paid Life & long/short-term Disability Insurance 401K Match Paid Holidays and Paid Time Off (PTO) A Culture that values opportunity for growth, development, and internal promotions. LSI is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability.

**Posting Title:** Administrative Assistant - Data Center **Reports To:** Project Executive **Salary Range:** $20.00/hour to $30.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. **WHAT YOU WILL GAIN** As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. Wilson Sonsini has an exciting opening for a highly skilled Litigation Executive Assistant to join our Salt Lake City office. This senior-level position provides critical support to multiple attorneys in our Litigation department. The ideal candidate has a strong attention to detail and excellent organizational skills, with the ability to effectively prioritize tasks. Essential Duties and Responsibilities: The Executive Assistant in the Litigation department supports both partners and associates in the Litigation department. Interface with clients, firm resources, and vendors on attorneys' behalf. Book travel arrangements for attorneys. Process expense reimbursements. Manage attorney calendars and scheduling as needed. Prepare engagement letters, open new matters, interface with New Business and Conflicts department. Perform e-filing in state and federal courts. Prepare basic correspondence such as client letters and memos. Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents). Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.). Accurately enter, edit, release, and revise attorney time entries. Interface with finance and assist with billing matters as needed. Set up and maintain document workspaces and serve as file keeper for case matters. Manage email distribution lists for teams and contact information for clients and vendors. Maintain list of court login/passwords and keep admissions up to date. Maintain attorney memberships of bar associations, CLE credits and dues, etc. Serve discovery and other substantive mailings/submissions. Order Certificates of Good Standing for Pro Hac Vice. Assist with hearing and trial logistics. Handle printing, copying, and binder creation. Process vendor invoices. Prepare audit letters. Perform related duties as assigned or directed by supervisor from time to time. Maintain compliance with all firm policies and procedures. Please note that this job description does not contain an exhaustive list of all duties and responsibilities required of the position, and the firm may change or assign other duties and responsibilities over time with or without notice. Education and/or Work Experience Requirements: 5+ years of litigation experience within a law firm preferred. E-filing experience in state and federal courts is desired. Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, accountability, flexibility, and resourcefulness. Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines. Must possess tact, discretion, good judgement, and act with integrity in all situations. Excellent interpersonal, written, and verbal communication skills. Excellent computer proficiency (MS Office - Word, Excel, and Outlook). Excellent file management skills. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Ability to work overtime as needed. The primary location for this job posting is in Salt Lake City. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $42.00 - $56.82 per hour. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package. Benefits information can be found here. Equal Opportunity Employer (EOE).

Who We're Looking For We are seeking a highly organized, detail-oriented Executive Assistant to support the EVP of Revenue. This role is ideal for someone who thrives on structure, anticipates needs before they arise, and takes pride in keeping both an executive's day and the office running smoothly. This is a hands-on, in-office role that blends traditional executive assistant responsibilities with ownership of day-to-day office operations. The ideal candidate is discreet, dependable, and comfortable operating as a trusted partner to a senior leader. Key ResponsibilitiesExecutive Support Manage and maintain the executive's calendar, including scheduling, prioritizing, and adjusting meetings across time zones Coordinate internal and external meetings, ensuring agendas, materials, and logistics are prepared in advance Serve as a professional point of contact for internal stakeholders, external partners, and executive-level contacts Draft, proofread, and manage correspondence, emails, and documents on behalf of the executive as needed Track follow-ups, action items, and deadlines to ensure nothing falls through the cracks Travel & Logistics Research, book, and manage all travel arrangements including flights, hotels, ground transportation, and itineraries Proactively adjust travel plans as schedules change Maintain travel profiles and preferences to streamline future bookings Office Management Own day-to-day office operations to ensure a clean, organized, and well-functioning workplace Manage office supplies, ordering, inventory, and vendor relationships Coordinate with building management and service providers for maintenance, repairs, and office improvements Act as an on-site point of contact for office-related needs, questions, and issues Internal Coordination & Events Support planning and logistics for onsite meetings, team gatherings, and small internal events Assist with coordination of executive meetings, offsites, and visiting guests General Administrative Support Handle expense tracking and submissions for the executive Research and coordinate business-related gifts when requested Provide ad hoc administrative support that improves efficiency and organization across the team What You'll Need to Succeed 2+ years of experience as an Executive Assistant, Office Manager, or similar role supporting a senior leader Proven ability to manage complex calendars, schedules, and logistics with accuracy and discretion Strong organizational skills and exceptional attention to detail Clear, professional written and verbal communication skills Comfort working independently, prioritizing tasks, and making sound judgment calls Ability to thrive in a fast-paced, in-office environment and adapt to changing priorities What We Offer Competitive compensation and benefits package Flexible, unaccrued PTO A collaborative, high-performing team environment This is a full-time, in-office role based in Lehi, Utah. If you're a proactive, reliable executive assistant who enjoys creating order, supporting leadership, and keeping an office running seamlessly, we'd love to hear from you.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionWe are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.Key Responsibilities Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed. Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings. Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas. Coordinate and order food for weekly company team meetings and customer visits. Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting). Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization. Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation). Required Strong organizational skills, attention to detail, and a professional demeanor. Excellent verbal and written communication skills. Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly. Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment. Associates or Bachelors degree desired; some college coursework or administrative experience is a plus. Reliable, punctual, and eager to learn and contribute in a small-team setting. Strongly Preferred Interest in education, training, multimedia, or project coordination. Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives). Experience in customer-facing or administrative roles. Eligibility U.S. citizenship required. Must pass background check and drug test. Able to work in-person in our Draper, UT office. Work Location All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate. Veterans and Military Families We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”. Compensation & Perks Competitive salary aligned with market rates and expertise (Range: $35K-$50K). 15 days PTO + 10 paid holidays. 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff - no traditional plans, more take-home pay. Incentive bonus for overtime hours, even for salaried roles. Flexible scheduling: Core hours 9am-3pm, with adjustable start/end times to accommodate life-bank extra hours for shorter days without using PTO. Company break room stocked with free drinks and snacks. About Us Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences. Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments. We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office. This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Executive Assistant - HR & Operations provides high-level administrative and operational support to executive leadership while performing key Human Resources Generalist functions and assisting with risk management and compliance activities. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced healthcare environment. The position serves as a trusted partner to leadership, supporting efficient operations, workforce management, and regulatory readiness. Requirements Executive & Administrative Support Provide direct executive support to the executive team members, including calendar management, meeting coordination, travel arrangements, and correspondence Prepare agendas, meeting materials, presentations, and follow-up action items Manage confidential information with a high degree of professionalism and discretion Serve as a liaison between executives, department leaders, and external partners Human Resources Generalist Support Support day-to-day HR operations including onboarding, offboarding, employee records, and personnel file maintenance Supports in the efforts of recruitment activities such as phone screening, interview scheduling, and offer documentation Assist with patient concerns, employee communications, and policy acknowledgments Support performance management processes, training coordination, and compliance documentation Serve as a point of contact for routine HR-related questions, escalating as appropriate Scheduling & Workforce Coordination Assist with executive and leadership scheduling across departments Support staff scheduling coordination, meetings, trainings, and compliance-related deadlines Track licensure, certifications, trainings, and required competencies Risk Management & Compliance Support Assist leadership with tracking and maintaining compliance documentation related to HR, safety, and regulatory requirements Support preparation for audits, surveys, and inspections (e.g., Joint Commission, state licensing) Maintain logs, policies, and reports related to incidents, risk events, and corrective action tracking Support policy review, document control, and version management Organizational & Operational Support Maintain organized digital and physical filing systems Support internal communications and leadership initiatives Assist with special projects, reporting, and process improvement efforts Promote a culture of accountability, confidentiality, and operational excellence Qualifications Required: Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or related field (or equivalent experience) Minimum of 3-5 years of experience in executive administrative support, HR generalist, or healthcare administration roles Strong knowledge of HR fundamentals, confidentiality, and professional standards Exceptional organizational, communication, and time-management skills High proficiency with Google systems and HRIS systems Preferred: Experience in healthcare, behavioral health, or hospital environments Familiarity with employment laws, HR compliance, and regulatory requirements SHRM-CP or equivalent certification (or progress toward certification) Experience supporting executive leadership teams Physical & Environmental Requirements Ability to work in an office environment for extended periods Ability to sit, stand, and use computer equipment for prolonged durations Ability to manage high levels of confidentiality and occasional high-pressure situations Ability to respond physically and emotionally to patients in crisis situations Work environment includes potential exposure to unpredictable patient behaviors Benefits Why Join Ascent Behavioral Hospital? Meaningful Impact: Support adolescent mental health and recovery every day. Growth: Ongoing training, professional development, and career growth opportunities within behavioral health. Support: A collaborative, team-based nursing model with strong RN support. Total Rewards: Competitive compensation and a comprehensive benefits package. Ready to make an impact? Apply today to join a team dedicated to excellence in mental health care. Ascent Behavioral Hospital is an Equal Opportunity Employer.

Full-time Description The Executive Assistant will provide high-level administrative support to two C-suite executives, ensuring efficient operation and handling of their day-to-day activities. The role requires an experienced, proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. DUTIES & RESPONSIBILITIES: Provide sophisticated calendar management for C-suite executives: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Complete a broad variety of administrative tasks that facilitate the executive's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; attending meetings for both executives as required and following up with any action items, as well as providing meeting notes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact both internally and externally on all matters pertaining to the executives, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the respective executive's style and organization policy. Work closely with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the executives updated; anticipate executive's needs in advance of meetings, conferences, etc. Provide a bridge for smooth communication between the executives and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Coordinate strategic business initiatives and guide them to completion. Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard. Protect the reputation of the company Exemplify the Utah Jazz mission and values: transparent, all-in, community-obsessed, one-team, and scrappy Accept other duties, as assigned COMPETENCIES: Communicates Effectively - Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Interpersonal Savvy - Relates openly and comfortably with diverse groups of people. Organizational Savvy - Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Customer Focus - Builds strong customer relationships and delivers customer-centric solutions. Decision Quality - Makes good and timely decisions that keep the organization moving forward. Manages Complexity - Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Demonstrates Self -awareness - Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. QUALIFICATIONS: Significant executive support experience, including supporting C-level executives. Bachelor's degree in Business Administration or related field preferred. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, sponsors, and community partners. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moment's notice. PHYSICAL DEMANDS: This person must be able to communicate and express themselves both written and verbally. This person must be able to observe, inspect, estimate, and assess. This person must be able to sit, stand, bend, and walk for extended periods of time. The Utah Jazz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us at *********************** to request accommodation. Note: The need may arise to revise, supplement, or rescind portions of this , and the Utah Jazz reserves the right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of any revised job description.

84604 Job Family: Executive Assistant We're looking for an organized self-starter who manages complex tasks, handles executive support, and thrives in a fast-paced environment to join the Aptive team in Provo, UT as an Executive Assistant. This full-time position will report directly to our Chief Operating Officer. The individual we are looking for is someone who enjoys working in a team environment and excels at an individual level. What we offer: Annual Salary Annual Merit bonus Group Health, Dental, and Vision plans Pet insurance, Life insurance, and EAP benefits 401K with employer match up to 4% Paid holidays and paid time off Opportunity for advancement Upbeat and exciting company culture and much more! Responsibilities include: Managing complex schedules Performing planning, logistics, and operational work Providing comprehensive administrative support Coordinate using effective communication while working closely with multiple departments Plan, coordinate, schedule, and prepare meeting and conference setup Prepare and submit expense reports Help plan events, meetings, employee team-building activities, and special projects Arrange travel, accommodations, itineraries, and all associated correspondence, as needed Willingness to complete both high-level and low-level tasks Self-motivated, not intimidated by balancing multiple difficult projects in tandem, and can move back and forth between them without missing a beat Seek feedback and continually strive to improve relationships with and earn the trust of co-workers Have a knack for problem-solving and attention to detail, often double and triple-checking your work Interact and collaborate with staff in a fast-paced environment, sometimes under pressure, and remain flexible Requirements: 3+ years of experience as an Administrative Assistant or Office Coordinator Tech Savvy with Google Mail, Workday, G Suite Highly organized with keen attention to detail Ability to communicate clearly Responsive time management and prioritization skills Protect operations by keeping sensitive information confidential Aptive Environmental: Aptive Environmental provides pest control services to 34 states in the US. Co-founded in 2015 by Vess Pearson and David Royce, Aptive launched with the clear intention of becoming a world-recognized brand. In 2021, Aptive was included in Inc. Magazine's “Best in Business” list of companies that make a positive impact. Aptive is also featured on Glassdoor's 2019 list of Top 100 US workplaces and is ranked one of Entrepreneur Magazine's Best Companies in America. We are a proud member of the EPA's Pesticide Environmental Stewardship Program and have partnered with the United Nations Foundation's "United to Beat Malaria" to help stop the spread of malaria transmitted by mosquito bites. *Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please inform your recruiter.

Become an integral part of U.S. Private Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant within the U.S. Private Bank, you will need to work well in a team environment, represent your team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with both your team and the office's activities and goals. The ability to communicate confidently and accurately with high-net-worth clients in a fast-paced, deadline driven team environment will be a key skill to possess along with attention to detail, high energy and flexibility. Job Responsibilities Maintain complex and detailed calendars while adhering to client confidentiality regulations Handle heavy call volumes from both external clients and internal colleagues/management Organize all aspects for offsite conferences and external events, including catering and transportation. Manage the coordination and logistics of both internal and external meetings and events (including meeting room reservations, event organization/follow-up, RSVP tracking, ticket allocation) Arrange and coordinate complicated domestic travel arrangements (air, hotel accommodations and ground accommodation) Process invoices, T&E expense claims and sponsorship requests for assigned team members, ensuring all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures Assist with staff on-boarding and off-boarding, which includes partnering with team members for equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain current organizational charts and Executive Bio's Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Work efficiently with the fellow assistants in positive partnership to support each other including sharing tasks for entire office Required qualifications, capabilities and skills At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong ability to multi-task and prioritize Strong proficiency in Microsoft Office and Concur Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management Excellent written and oral communication with both external clients and internal colleagues is a must Preferred qualifications, capabilities and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Responsibilities Peraton is seeking a Linux System Administrator to join our team in supporting our environmental information management and compliance enterprise software solutions. This position is in Clearfield, Utah. The System Administrator will help maintain Linux-based development, test, training and production environments for our web-based applications. The selected candidate will support information security by configuring these environments to conform to National Institute of Standards and Technology (NIST) 800-53 security standards, applying patches, gathering artifacts and documenting evidence that demonstrates compliance during periodic security audits. In addition to the core responsibilities of this position noted in the Roles and Responsibilities section below, the selected candidate will also likely be involved in assisting the team in the performance of a wide breadth of tasks related to competencies listed in the Preferred Qualifications section of this job description, many of which can be learned while on the job. What you will do: * Provide input and guidance of architecture decisions with regard to middle-tier changes * Evaluate new technologies, determine viability of solutions and make recommendations * Partner with data center operations and infrastructure teams to ensure seamless deployments, proper documentation and support for applications * Maintain several environments, keeping them in-step with security changes and patches, including operating systems, databases, and all vendor updates, while adhering to certification standards and change procedures * Perform builds and deployments in support of testing upcoming releases, including submitted changes and duties related to configuration management in a development environment * Support development teams, implementation teams and help-desk teams with requested issues, both local and remote to the site * Stand up, maintain, backup, tune, and secure required systems needed for any environment. This will include physical and virtual servers, operating systems, middle-tier software, database software and data, LDAP servers, HTTP servers, firewall, proxy servers, printers, routers, switches, and all other components of a sub-net and the accompanying security * Occasionally provide after-hours or weekend troubleshooting support to address urgent issues that may arise in the production deployment of a web-based application used by over 150,000 DoD employees Qualifications Required Qualifications: * Bachelor's Degree and minimum of 2 years of experience or 6 years with a HS Degree/Diploma. * Understanding of Linux Operating System administration in server environments * Experience with Red Hat Enterprise Linux server (RHEL) * Linux-based shell scripting experience * Some SQL familiarity * Experience maintaining databases * Has, or is capable and motivated, to obtain the CISSP certification * Must be US Citizen Preferred Qualifications: * Ability to manage/administer one or more of the following within a Red Hat Enterprise Linux server-based environment: * Git administration and use * Oracle Database installation and administration * SAP Business Objects installation and administration * Apache Tomcat middle-tier application server administration * Apache HTTP server administration * NTP server * IPSEC firewall * Java application builds and deployments to Tomcat * Postfix and Dovecot E-Mail server administration * Spam and anti-virus filtering software Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $66,000 - $106,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

The Executive Assistant Senior - Enterprise Leadership Team provides full-time executive-level administrative support to the Chief of Staff to the President and Chief Executive Officer. This highly visible position directly interacts with internal and external contacts on behalf of the Office of the President and CEO and senior leaders of Intermountain Health. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief of Staff, leaders on the Enterprise Leadership Team, and the System Board of Trustees in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities includemanaging executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located downtown Salt Lake City, Utah and requires in-person attendance 50-75% of the** **time.** Under the direction of Intermountain Health's AVP and Chief of Staff, this caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. Caregiver works as a competent member of the team, willingly providing partnership support when appropriate, and actively supporting team goals. **Minimum Qualifications** + Demonstrated experience supporting an executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated experience as valuable team player + Demonstrated efficiency in project coordination, tracking actions and outcomes **Preferred Qualifications** + Bachelor's degree + Experience with events coordination and planning + Experience working in a matrixed healthcare setting + Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others) **Competencies** + Trustworthy with items of a confidential nature + Critical thinker + Nimble - able to prioritize and pivot + Detail and action oriented + Strong execution skills and impeccable follow-through + Proactive and anticipates needs of leader (e.g., necessary meeting prep, logistics, follow-up communications, etc.) + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.

General Purpose The Administrative Services Intern supports daily departmental operations by assisting with administrative tasks, project coordination, and internal communications. This role provides hands‑on experience in a professional environment and helps build foundational skills in organization, customer service, and office operations. Key Responsibilities Assist with general administrative tasks such as scheduling, filing, data entry, and document preparation. Support meeting coordination, including preparing materials, taking notes, and distributing follow‑up items. Help maintain accurate records, databases, and internal tracking systems. Provide customer service support by responding to internal inquiries and routing requests appropriately. Assist with departmental projects, process improvements, and workflow documentation. Contribute to maintaining an organized, efficient, and professional office environment. Perform additional duties as assigned to support the Administrative Services team. Qualifications Currently enrolled in an undergraduate or graduate program in Business Administration, Healthcare Administration, Communications, Human Resources, or a related field. Strong organizational and time‑management skills. Excellent written and verbal communication abilities. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High attention to detail and accuracy. Ability to maintain confidentiality and handle sensitive information. Professional, proactive, and eager to learn. Physical Demands This role requires prolonged periods of sitting and computer use, with occasional walking, standing, bending, and reaching. The ability to lift up to 20 pounds and visual acuity for reviewing detailed documents are necessary. Occasional travel to facilities or meetings may also be required. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate. Join PACS: Elevate Healthcare with Us! PACS is elevating healthcare by revolutionizing our approach to leadership and quality care. Guided by our core values of love, excellence, trust, accountability, mutual respect, and commitment, we strive to foster a culture of compassionate care within our teams and the communities we serve. As we grow rapidly, exciting opportunities await you to engage in impactful projects and contribute valuable insights to stakeholders nationwide. If you're ready to make a difference and embrace our mission of creating real change, we invite you to join us at PACS. Together, let's shape the future of healthcare! Join Our Team and Thrive! At PACS, we believe our employees are our greatest asset. That's why we offer an exceptional benefits package designed to enhance your well-being and support your lifestyle. Our Comprehensive Benefits Include Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy. PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge. Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively. Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings. Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges. Join us at PACS and take advantage of a workplace that truly values you! We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.

Human Resource Department Purpose: Through inspiration, collaboration, best practices, and efficiency, we help enable a capable and engaged workforce to accomplish the Lord's work. This intermediate level individual contributor role performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non-routine decisions using sound judgment and protocol to resolve issues and requests. Required: High school diploma or equivalent plus two years' post high school education or training. 3+ year of administrative assistant experience. Intermediate office skills including moderate to complex research abilities, knowledge of the operation and maintenance of standard office equipment, and intermediate experience with standard office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents. Ability to communicate professionally in writing and verbally. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. This position will require working at multiple locations, and sometimes multiple locations in one day. One of the work locations is the mouth of Little Cottonwood Canyon, which has no public transportation access, so reliable transportation is required. This position may also include some winter driving. Compiles data/information and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and make recommendations. Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements. Answers routine telephone and email requests. Administers programs, projects, and/or processes specific to the assigned operating unit or leader being supported. Reviews and distributes mail. Creates and maintains paper and/or electronic filing systems. Ability to execute events (including but not limited to planning, scheduling, food/supply pick-up, set-up and take-down). May assist in budget preparation and control activities. May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing, personnel, facilities, and/or operations. May perform data entry activities. May assist in training lower level employees. May work with confidential information.

Schedule: Monday - Friday Entry-Level - 2 years experience About Us: We are a successful, innovative, and incredibly fun group of creatives supporting Utah's most dynamic real estate brokerage. As the only brokerage in the state with an in-house advertising agency, we take marketing to the next level-pushing boundaries and redefining real estate every day. Our tight-knit team thrives on collaboration, excellence, and a passion for delivering unparalleled experiences. About You: You're a team player committed to the success of those around you. You have a sharp eye for detail and a strong ability to proofread and spot errors. You have previous experience in production design and are familiar with print processes. You have strong customer service skills and can communicate professionally with agents, vendors, and team members. You're eager to grow, learn, and advance, with a go-getter mindset. You're ready to hit the ground running and apply your skills from day one. About the Role: The Marketing Administrative Assistant & Print Coordinator is essential to our marketing team, overseeing graphic design proofing, print production, and administrative tasks. As a key representative of the marketing department to our 250+ agents across Utah, you'll ensure high-quality print materials, from postcards and flyers to booklets and magazines. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects efficiently. Day-to-Day Responsibilities: Proofread all approved art files to ensure accuracy before sending to print. Coordinate print orders with specialty vendors and place all print marketing orders. Operate and maintain the Ricoh printer, including ordering supplies and scheduling service as needed. Print and trim in-house marketing materials with precision utilizing the in-house print room. Order and manage business cards (temporary and permanent) for agents. Organize and update direct mail lists in excel for marketing campaigns. Assist the Marketing Manager with backend marketing systems, workload management, and order follow-ups. Ensure all eleven SSIR offices are stocked with updated marketing materials. Required Skills & Experience: Previous printing, marketing, or administrative experience preferred. Excellent proofing and attention to detail-you catch even the smallest errors. A solid understanding of the English language and grammar. Strong customer service skills-you communicate clearly and professionally. Basic understanding of Excel and InDesign (or willingness to learn). Ability to multitask and manage deadlines in a fast-paced environment.

The purpose of the Church History Department is to help God's children make and keep sacred covenants by: 1) Keeping and sharing a record of His Church and its people. 2) Ensuring remembrance of God's hand in the lives of His children. 3) Witnessing to and defending the truths of the Restoration of the gospel of Jesus Christ. This intermediate level individual contributor role performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non-routine decisions using sound judgment and protocol to resolve issues and requests. Required: High school diploma or equivalent plus two years' post high school education or training. 3+ year of administrative assistant experience. Intermediate office skills including moderate to complex research abilities, knowledge of the operation and maintenance of standard office equipment, and intermediate experience with standard office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents. Ability to communicate professionally in writing and verbally. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. This position will require working at multiple locations, and sometimes multiple locations in one day. One of the work locations is the mouth of Little Cottonwood Canyon, which has no public transportation access, so reliable transportation is required. This position may also include some winter driving. Compiles data/information and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and make recommendations. Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements. Answers routine telephone and email requests. Administers programs, projects, and/or processes specific to the assigned operating unit or leader being supported. Reviews and distributes mail. Creates and maintains paper and/or electronic filing systems. Ability to execute events (including but not limited to planning, scheduling, food/supply pick-up, set-up and take-down). May assist in budget preparation and control activities. May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing, personnel, facilities, and/or operations. May perform data entry activities. May assist in training lower level employees. May work with confidential information.

Assist the Warranty Admin with processing warranty claims, ensuring compliance with manufacturer policies, and acting as a liaison between the customer, technician and the manufacturer. Key duties include preparing and submitting claims, scanning, filing and keeping up with manufacturer bulletins and recalls. The role requires strong organizational and communication skills, accuracy, and proficiency with computer systems. Must be able to multitask and work at a fast pace despite distractions.