Executive administrative assistant jobs in Long Beach, CA - 946 jobs

JRN: 2301 A private family office in Brentwood, CA is seeking a dynamic, detail-oriented Executive Personal Assistant to oversee day-to-day operations and ensure the seamless management of both business and select personal matters. The ideal candidate brings deep experience supporting senior leadership within real estate development, family office management, or a similarly hands-on, entrepreneurial environment. This position requires a seasoned professional who thrives on organization, handles multiple priorities with ease, and leads with professionalism, warmth, and discretion. The successful candidate will have 10+ years of relevant experience as a high-level Executive Personal Assistant, a proactive mindset, and a demonstrated ability to anticipate needs before they arise. You'll serve as the central point of coordination for the Principals, managing operations, communications, and special projects with precision. This is a hands-on role for someone who is equally comfortable leading complex initiatives as they are managing the smaller, day-to-day details that keep both the office and household running smoothly. Responsibilities Executive Support Manage complex calendars, scheduling, and travel arrangements for the principal and senior team. Handle email management, correspondence, and document preparation with discretion and professionalism. Maintain organized filing and digital record-keeping systems, ensuring accuracy and accessibility across all platforms. Assist with project tracking and reporting, including maintaining spreadsheets, budgets, and timelines in Excel. Prepare meeting materials, gather background information, and document clear, actionable notes. Review and reconcile invoices and expenses, ensuring accuracy and prompt resolution of discrepancies. Draft, edit, and proofread professional correspondence, presentations, and reports with exceptional attention to detail. Conduct research and provide summaries to support business decisions and project execution. Office Operations Oversee general office management, supplies, and vendor relationships. Support ongoing office buildout and relocation, coordinate with contractors, designers, and vendors as needed. Implement efficient organizational systems and tech workflows to streamline operations. Personal Assistance Coordinate personal appointments, household scheduling, and travel arrangements. Provide occasional on-site support at the family's residence, including troubleshooting tech issues or assisting with personal logistics. Handle sensitive information with the utmost confidentiality and care. Qualifications 10+ years of experience as an Executive Assistant or Executive/Personal Assistant, ideally within a family office, real estate firm, or entrepreneurial environment. Exceptional computer and technology proficiency: Excel, Word, Outlook, DocuSign, and digital filing systems. Experience managing office buildouts, moves, or residential renovation projects strongly preferred. Impeccable attention to detail, with excellent organizational and communication skills. Takes initiative and proactively anticipate needs, consistently thinking one step ahead to ensure seamless operations. Maintain a professional demeanor and proactive attitude while operating effectively in a small, entrepreneurial environment. Demonstrate exceptional written and verbal communication skills Location: onsite in Brentwood, Los Angeles. Compensation and benefits: $130-150K DOE, medical, dental, and vision insurance, 401(k), and PTO.

Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | UHNWI Schedule: Monday-Friday, 7:30 AM - 4:30 PM PT (Must be available 24/7 for urgent needs) Pay Rate: $60.00/hour Start Date: ASAP - Must be immediately available and not currently in a full-time role About the Role: We're partnering with a high-powered, multifaceted CEO leading ventures across private equity, oil & mining, and liquor industries. We're seeking a polished and proactive Personal Assistant/Executive Assistant who can seamlessly support both the CEO's personal and professional worlds. Key Responsibilities: Executive Assistant Duties: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and handle reimbursements Draft correspondence and assist with preparation of documents and reports Communicate with investors, internal teams, and external stakeholders Ensure follow-through on meetings, tasks, and special projects What They're Looking For: Experience supporting a high-level CEO, UHNW individual, family office/startup Highly responsive, thick skinned, discreet, and unflappable under pressure Excellent calendar and travel management skills Clear communicator who can anticipate needs and take initiative Comfortable working with ambiguity and adapting on the fly About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ .

About the job Salary: 60k-85k Growing digital production company looking for Full Time Assistant to VP of Production in fast paced environment. The ideal candidate will be organized, detail-oriented, and a team player. Provide general administrative support as needed, ensuring smooth day to day operations. Social media experience is a bonus. -Maintain accurate records, databases, and filing systems. -Handle errands and miscellaneous tasks. -Personal shopping as necessary -Help in Edit Bay and notes on set -Expense tracking and budget management -Help maintain an organized home in all areas -Assist with special projects and tasks -Help in organizing and coordinating household events -Provide additional support as needed -Must be comfortable around dogs -Must have reliable transportation

Executive Assistant / Personal Assistant Beverly Hills | Hybrid A well-established and highly regarded PR management company in Beverly Hills is seeking an exceptional Executive Assistant to support senior leadership. This is a unique opportunity to step into a role previously held by an assistant who is being promoted, and to grow with a dynamic, fast-paced company. Position Overview 75% Executive Assistant support / 25% Personal Assistant support Hybrid schedule: 3 days in-office, 2 days remote Monday-Friday, 8:00 AM - 5:00 PM Key Responsibilities Manage complex and ever-changing executive calendars with precision Coordinate domestic and international travel, including detailed itineraries Act as a trusted gatekeeper and point of contact for internal and external stakeholders Provide personal assistant support as needed, handling sensitive and confidential matters Anticipate needs, problem-solve proactively, and ensure seamless day-to-day operations Stay informed on current events, news, and cultural trends relevant to the business Support a small, collaborative team in a fast-paced PR environment Ideal Candidate Proven experience as an Executive Assistant (required) Exceptionally organized, detail-oriented, and diligent Highly motivated, hungry to grow, and eager to build a long-term career with the company Smart, intellectually curious, and plugged into what's happening in the world Discreet, trustworthy, and comfortable handling confidential information A strong communicator who thrives working with a tight-knit team of accomplished women Compensation & Benefits Salary: $100,000 Healthcare coverage through Anthem Blue Cross Most federal holidays off Opportunity for growth within a respected PR management firm

The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment. Job Responsibilities Customer Service Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls Help update job information throughout the lifecycle of the project Office Support Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked Accurately submit warranty registrations with suppliers as invoices are paid Warehouse Management Keep the warehouse organized and safe Keep track of inbound and outbound shipments, following up with delivery providers where necessary Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return Conduct accurate and timely inventory audits Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks Teamwork Be flexible and seek out opportunities to help other office team members experiencing high volumes of work. Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required Qualifications Responsive and friendly customer service Effective organization of multiple concurrent jobs Strong written and verbal communication skills Familiarity working with online tools like g-suite Knowledge of window film is a plus but training will be provided CRM & Sales experience is a plus Must be able to lift up to 40 pounds Benefits & Perks Competitive monthly and quarterly bonus program Paid Time Off plan for full time employees Medical, Dental, Vision, and more *For eligible employees 401(k): American Window Film will match 3% of what you contribute American Window Film Perks: Family & Friends Day - take an extra day off and get $300 to spend time with family and friends. People Helping People - take an extra day off to help someone out or contribute to a worthy cause Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity We not me time - get $300 when you spend time with a co-worker outside of work *perks subject to terms and conditions and may change at any time Our Core Values Create Loyal fans - We create an environment that people love Authenticity Matters - Trust is built one job at a time Be Excellent Together - We support our teammates We Embrace Change - How we got here today is not how we will get there tomorrow American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

Unplug is a modern meditation company on a mission to make meditation easy, powerful, and accessible. Through our flagship studio in Los Angeles, our globally loved app, corporate wellness programs, and world-renowned teacher training, we provide practical tools to help people reduce stress, sleep better, and live with more intention and positivity. Providing the best teachers in the world, Unplug supports people through life's everyday challenges-offering guidance, simplicity, and inspiration every step of the way. We're seeking a highly adaptable, proactive, and organized Executive Assistant to support our CEO and small but mighty corporate team. This is a pivotal, one-in-a-million opportunity to work directly alongside the Founder-keeping day-to-day operations running smoothly while helping drive initiatives that expand Unplug's reach and global impact. The ideal candidate thrives in fast-paced environments, loves variety, and is eager to take initiative across multiple areas of the business-from operations and logistics to brand strategy and creative projects. This role comes with a high degree of trust, autonomy, and responsibility, offering hands-on experience, professional development, and strong potential for both career and financial growth based on performance and company expansion-all while contributing to a meaningful mission that's improving lives around the world. KEY RESPONSIBILITIES: Executive & Administrative Support Serve as trusted right-hand to the CEO and corporate team members across all business matters Manage calendars, scheduling, and communications Serve as a liaison between the CEO, internal teams, and external partners Provide confidential support and offer thoughtful feedback on strategic decisions Handle a wide variety of professional tasks as needed Business Operations Support Assist with daily business functions across departments (e.g. studio, app, corporate, marketing, partnerships, events, trainings, etc.) Help maintain systems and platforms such as Asana, Google Drive, Dropbox, Mindbody, Mailchimp, Squarespace, and others Track expenses, process invoices, manage vendor relationships, follow up on outstanding payments, and oversee company budgets Manage financial responsibilities including budget creation, expense reporting, revenue tracking, and financial data analysis Liaise with bookkeepers and accountants to review monthly P&Ls, reconcile accounts, and support tax preparation and compliance Coordinate legal and compliance matters, including contract review, negotiation, and acting as liaison with external counsel and consultants Help manage insurance policies, trademark filings, payroll, HR tasks, and other business-related filings Unplug App Support Help oversee Unplug app operations: content creation & curation, customer support, troubleshooting & maintenance, and feature development Help manage customer service team, platforms (e.g. Zendesk), user inquiries, and training documentation Track expenses, user acquisition efforts, and product performance Conduct market research, competitor analysis, and customer feedback surveys Marketing & Brand Support Coordinate marketing campaigns, content calendars, brand partnerships, and editorial features Update and manage website content (SEO, blog, landing pages, etc.) Assist in strategy and execution of newsletters, social media, and press opportunities Teacher Training Program Support Promote upcoming teacher training programs through coordinated outreach, marketing support, and ongoing communication with prospective applicants Track, organize, and engage with current students, graduates, and prospective applicants Set up and support each training cohort, including platform setup, communication, and materials distribution Serve as a point of contact for trainees before, during, and after training Support the key leaders of the teacher training in managing logistics and communications Facilitate the Week 6 virtual intensive, including full Zoom monitoring, managing breakout rooms, sharing real-time resources, and actively listening for cues to support instructors and trainees; assist trainees with tech issues, scheduling, or curriculum questions; and create and continuously update the training agenda throughout the week Organize virtual reunions and continued engagement with training graduates WHAT WE'RE LOOKING FOR: 3+ years of experience in executive support, operations, or a similar role Exceptional organizational and communication skills A natural problem-solver with strong attention to detail Comfortable wearing multiple hats and switching between strategic, creative, and tactical tasks Highly tech-savvy with experience managing digital tools and platforms Ideally experienced with mobile app development or product management Kind, positive attitude and a collaborative spirit Discreet, trustworthy, and professional in handling confidential matters Mission-aligned with a passion for meditation, wellness, or personal growth Experience in startups, creative businesses, or wellness industries a plus WHY JOIN US: This is more than just a job-it's a rare opportunity to learn directly from the Founder of a purpose-driven company that's helping people everywhere live better. You'll wear many hats, help shape big ideas, and play an essential role in a small team that moves quickly and thinks creatively. Every day is different, fulfilling, and full of growth-professionally, personally, and purposefully. This is a chance to build something meaningful while making a positive impact on people's lives globally. ANNUAL SALARY $70,000-$75,000 This is the starting range for the role, with strong potential for growth based on performance, responsibility and company expansion. COMPANY BENEFITS: Comprehensive health insurance Paid vacation time Paid sick time Unlimited free classes at the studio 30% discount on studio workshops & retail Free access to the Unplug app Trade partnerships at multiple other wellness/fitness studios Professional growth & mentorship MORE ABOUT UNPLUG: Unplug is the world's first drop-in meditation studio and a global app, founded in 2014 by former fashion editor Suze Yalof Schwartz. Unplug has gained significant recognition and acclaim for its modern approach to meditation, and has been featured in every major news outlet including The New York Times, Washington Post, CNN, Forbes, and the Today Show. Unplug's mission is to demystify meditation and make it easy, accessible, and inspirational for as many people as possible around the world. Unplug's wide variety of classes, led by a diverse roster of world renowned experts, offer a blend of simplicity and fun to cater to busy skeptics and modern soul-seekers alike. Unplug's app meditations have been viewed by over one million people around the world. ************** @unplugmeditation

Job Title: Executive Assistant (Recruiter) About Us: Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. With nearly 20 years of experience, Kossoris Search has consistently facilitated numerous high-profile partner placements with the most prestigious global law firms. We are seeking an Executive Assistant who can provide strong administrative support to the CEO, as well as assist with the full-cycle recruiting process. We're looking for someone meticulous, detail-oriented, energetic, and capable of wearing many hats in a fast-paced environment. Job Responsibilities Recruiting & Hiring: 1. Manage the full-cycle recruiting process for internal division hires, including the administrative team, legal research & marketing team, attorney file side team, email blasts & sales team. 2. Work closely with division leaders and the CEO on recruiting strategies and initiatives. Managerial Oversight: 1. Assist with day-to-day operational issues as they arise. 2. Oversee personal matters of the CEO. Executive Support and Personal Administration: 1. Manage and maintain the CEO's schedule. 2. Coordinate extensive bookings for attorney meetings with law firms, manage CEO's travel arrangements, and oversee personal scheduling. 3. Answer and manage phone calls, conveying messages and information to the CEO and executives. Desired Skills and Qualifications: 1. High Attention to Detail: Meticulous and possesses an 'A Type' personality, ensuring thoroughness in all tasks. 2. Passionate about organization and efficiency. 3. Strong leadership qualities with the ability to lead and motivate a team. 4. Thrives in fast-paced and high-pressure environments. 5. High energy and excellent communication skills, particularly adept at engaging with high-end clientele over the phone. Strong follow-up skills are a must. 6. Exceptionally resourceful, with a proven track record of overcoming challenges independently. Demonstrates relentless determination in task completion with a "Just Do It" attitude. Ability to work autonomously, taking initiative and demonstrating proactive problem-solving skills. Education: Bachelor's degree from a 4-year university. J.D. or Master's degree (optional). Typing speed 65 WPM or higher Ability to reliably commute to our office in Westwood Compensation & Benefits: Hourly: $29.00 - $30.00/hour plus overtime (time & a half) *Please note overtime is regularly available and, on occasion, required. Job Type: Full-time Schedule: Monday to Friday, 6 AM - 2:30 PM (PT) * Please note overtime is regularly available and, on occasion, required. Location: In Person at the Westwood Office in Los Angeles, CA 90024 Benefits: Health insurance & 401K Job Type: Full-time

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

The Executive Assistant to the Marketing Director provides high-level administrative, organizational, and strategic support while working closely with the Marketing Director as a true partner. This role acts as an extension of the Marketing Director-managing daily priorities, preparing morning briefs, coordinating meetings, tracking action items, and keeping marketing initiatives moving forward smoothly. We're looking for someone who naturally anticipates needs, streamlines communication, and enjoys helping ideas turn into action. If you're excited to work alongside a collaborative Marketing Director in a creative, positive environment where your contributions truly matter, this could be the perfect role for you. Responsibilities: Executive Support: Serve as the Marketing Director's right hand, proactively identifying and addressing needs before they become urgent Conduct daily/weekly briefings with the Marketing Director to align on priorities, upcoming deadlines, and departmental needs Anticipate the director's requirements and project timelines, staying one step ahead Develop and distribute weekly marketing agendas outlining priorities, campaigns, deadlines, and action items for the department Take ownership of assigned projects with minimal supervision Project & Calendar Management: Maintain and update a comprehensive project calendar tracking all creative deliverables, vendor/agency due dates, marketing initiatives, campaigns, and key milestones Coordinate across multiple projects and stakeholders to ensure seamless execution Record Keeping & Documentation: Maintain comprehensive records of all marketing campaigns, including objectives, budgets, timelines, and results Document and distribute meeting notes, action items, and decisions from marketing planning sessions Track and archive all marketing expenses, invoices, and vendor agreements Keep detailed records of photoshoot assets, including dates, products featured, and usage rights Maintain version control and historical records of marketing materials and brand assets Social Media Coordination: Serve as the primary liaison to the social media manager, ensuring seamless communication of monthly targets, promotional priorities, and campaign objectives Provide timely information on product launches, promotions, and company updates Ensure the social media manager has access to necessary assets, copy, and brand materials Track and report on performance against monthly social media targets Studio & Production Support: Assist with photoshoot planning, coordination, and execution in the company photo studio Organize shoot schedules, product samples, props, and equipment for photography sessions Coordinate with photographers, location scouts, and other shoot participants Manage and organize photo assets post-shoot, ensuring proper filing and accessibility Digital Systems & Creative Support: Maintain organized filing systems and digital asset library using Microsoft Teams and other platforms Create and edit visual assets using Photoshop for various marketing channels, presentations, and promotional materials Qualifications 5+ years of experience providing high-level executive or administrative support, preferably within a marketing, creative, or brand-driven environment Proven ability to support senior leadership with discretion, sound judgment, and a high level of professionalism Strong project management and organizational skills with the ability to track multiple initiatives, deadlines, and stakeholders simultaneously Exceptional written and verbal communication skills, with experience preparing briefs, agendas, presentations, and meeting documentation Highly proactive and anticipatory, with a demonstrated ability to identify needs and resolve issues before they escalate Proficient in Microsoft Teams and Microsoft Office Suite; comfortable managing shared files, calendars, and collaborative workflows Working knowledge of Adobe Photoshop with the ability to create and edit visual assets Experience coordinating with vendors, agencies, photographers, and creative partners Strong attention to detail, especially in record keeping, version control, and asset management Ability to work independently, take ownership of projects, and adapt quickly in a fast-paced environment Benefits Dental insurance Health insurance Paid time off Schedule 8-hour shift Day shift Monday to Friday Pay Rate $23-$25 a hour

Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory products. Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence. As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada's #1 VMS brand, our purpose is Inspiring Better Lives Every Day . SUMMARY The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members.Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PRIMARY RESONSIBLITIES Executive Assistant Responsibilities and Duties Provide direct administrative and office management support to members of the Senior Leadership Team Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary Receive and distribute incoming mail Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support Facilitate communication from department managers, business unit leaders, and project managers Complete expense reports and other related duties Prepare and review presentations, as required Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons Office Administrator Responsibilities and Duties Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings. Receive mail/packages and direct appropriately. Hand out employee applications. Assist in the ordering, receiving, stocking, and distribution of office supplies. Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams. Troubleshoot and/or escalate office administration issues as appropriate HR Support Responsibilities and Duties Assist with events and planning Perform other duties as necessary to support HR Benefits: Competitive salary, including discretionary performance-bases bonuses Health Benefits (medical, dental, vision) Life Insurance 401(k) Matching Flexible Spending Accounts Employee Assistance Program Vacation Time Employee Recognition Programs Learning & Development Work/Life Balance Fun Company Events Our Values ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business. RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives. EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality. AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.

We are seeking a highly organized and proactive Executive Assistant to support our CEO of POS360. The ideal candidate will manage calendars, oversee email correspondence, and ensure the smooth execution of administrative operations. Essential Duties and Responsibilities Calendar Management: Efficiently organize and maintain the executive's schedule by coordinating meetings, appointments, and travel arrangements to optimize time management. Email Correspondence: Monitor and manage the executive's email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications. Administrative Support: Handle a variety of administrative duties, including document preparation, expense reporting, developing decks/presentations, and maintaining confidential files. Meeting Coordination: Organize, attend, and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring thorough pre- and post-meeting communication and follow-up on action items. Travel Arrangements: Plan and book travel itineraries for the executive, ensuring seamless logistics for business trips. Project Assistance: Provide support on special projects as assigned, including conducting research and compiling information as needed. Job Qualifications/ Requirements Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills, with keen attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling, design, and project management tools. Demonstrated discretion and professionalism in handling confidential information. Ability to work both independently and collaboratively in a fast-paced environment. High level of emotional intelligence Physical Demands: Normal demands associated with an office environment Ability to lift or move office products and supplies, up to 20 lbs. Ability to stand, walk, and sit for periods of time, and bend, twist, reach occasionally Ability to communicate with others by telephone, email, and personal interaction Ability to use a computer for extended periods of time ● Required to travel periodically for field visits Benefits: 401(k) 6% Match Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Employee assistance program Happy hours Health savings account Life insurance Paid time off Professional development assistance Vision insurance

Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College

Administrative Assistant - Property Management Background We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential. Key Responsibilities Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track renewal deadlines to ensure compliance with local, county, and state regulations. Communicate with city and county agencies to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards. Track review trends and share insights with executive and regional management. Collaborate with leadership to address recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers. Oversee fire extinguisher inspections and compliance across all company locations. Manage laundry service contracts, maintenance, and renewals across company sites. Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery. Qualifications 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office Suite, especially Excel. Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer Competitive compensation Medical, dental, and vision insurance Paid time off and holidays Compensation: $25 to $28 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience. Main duties this person will handle: Filing and record keeping with invoices Scheduling with calendar and coordinating meetings Meeting minutes (Must have) 2-3 meetings roughly during temp period Expense Reports - Corporate and project reports Communicate with other departments Other projects as assigned or supporting other employees/managers Candidates should have excellent written and verbal communication skills Someone who can learn and is competent, good ability to read social situations Real Estate or Property Management Experience preferred Must be organized and be able to work independently Must be good with Excel and computer software's Manager is easy going but won't have time to train for basic skills No task too small. Desired Skills and Experience Verbal communication Written communication Attention to detail Multi-Tasking Organization Calendar Management Meeting Minutes All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

DUTIES AND RESPONSIBILITIES Monitoring accounts payable on a daily basis and requesting necessary approvals. The Billing/ Payroll Clerk assists in supervising the routine accounting functions of the company. This position is responsible for helping form, implement, and enforce company and industry standards, policies, and procedures to improve the effectiveness and efficiency of the company's billing and collections activities. The Billing/ Payroll Clerk processes payroll and maintains employee records while upholding a high degree of confidentiality. DUTIES AND RESPONSIBILITIES • Manage and continually assess the efficiency and effectiveness of the routine billing and collections activities of the company. Perform clerical and routine accounting duties when needed. • Assist in preparing monthly financial statements as required, including monthly balance sheets and income reports. • Process bi-weekly payroll with accuracy and timeliness and any inconsistencies or errors are resolved quickly • Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance. • Implement and enforce standards, policies, and procedures to ensure compliance and maximize efficiency. • Oversee the posting of payments received to appropriate customer accounts and the balancing of accounts receivable reconciling statements. • Develop and analyze reports, documents, and financial information. Communicate findings to management. • Help prepare and implement accounting system improvements or changes when necessary. • Record and maintain current and accurate information regarding customer accounts and the status of collection efforts. • Monitor collection efforts and the payment of accounts receivables. When customers fail to respond to collection efforts, inform credit departments, order merchandise repossession and service disconnection, and turn over account records to company attorneys. • Investigate and work to resolve customer issues while providing quality customer service. • Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice. EXPERIENCE, EDUCATION AND REQUIREMENTS • Two (2) years' experience in bookkeeping, billing, or a related Accounting function is required. • Thorough knowledge and understanding of industry best practices, risk assessment techniques, standards, and all applicable laws and regulations as they relate to the Accounting field is required. SKILLS AND COMPETENCIES • Proven ability to prioritize and manage multiple tasks. • Effective written and verbal communication and interpersonal skills. • Demonstrated leadership skills and ability to motivate others. • Creative problem solving skills. • Proficiency with Microsoft Office Suite and Accounting software. PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS • Continuous sitting and tasks involving repetitive motions using wrists, hands and fingers are required for periods of 6-8+ hours at a time. • Occasional walking or standing is required. • Occasional carrying of weights from 0-25 pounds may be required. • This job operates in an office environment.