Executive administrative assistant jobs in Louisville, KY

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University

Talis Group's client is a well-established and growing manufacturer located in Jeffersonville, IN, seeking a sharp and dependable Executive Assistant to support the company President. This is a key role for someone who thrives in a fast-paced, hands-on environment and enjoys being the go-to person who keeps things running smoothly. The ideal candidate will be organized, proactive, and confident - someone who can make informed decisions, manage competing priorities, and maintain professionalism when working directly with leadership, employees, and customers. This is a full-time, direct hire, with pay of $70k-$90k, plus full benefits, and 401k. Hours: Monday-Friday, 7:30am-4pm or 8am-5pm, onsite. Highlighted Duties: Provide direct administrative support to the President and leadership team. Handle correspondence, reporting, and document preparation with a high level of accuracy. Maintain and update spreadsheets, reports, and databases (Excel and ERP systems.) Serve as a professional point of contact for internal and external stakeholders. Coordinate meetings, events, prepare agendas, and follow up on action items. Perform general office and administrative tasks to support daily operations. Highlighted Requirements: 3+ years of experience as an Executive Assistant, Office Manager, or Administrative Professional (manufacturing or industrial setting preferred.) Strong proficiency in Microsoft Word, Excel, and experience using ERP systems required. Excellent organizational and problem-solving skills with strong attention to detail. Professional communication skills and ability to interact effectively at all levels. Service-oriented mindset with the confidence to handle challenges and make decisions. Bilingual in English/Spanish preferred but not required. Proactive team player who thrives in a fast-paced environment.

Job Skills / Requirements Provide high-level administrative support to the President of the compnay which includes: clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, contacting customers, and scheduling meetings. As well as train and supervise lower-level clerical staff. The ideal applicant will have a 'can do' attitude and the ability to manage all daily office activities and resolve any situations with efficiency. Additionaly, it is preferred that applicants have a working knowledge of web site design and the ability to update and maintain the Med-Dyne web site. Desired Candidates will have the below listed qualities: 1. Ability to work unsupervised in a fast paced environment 2. Self motivated and goal orientated 3. Must be a strong relationship builder and possess a high sense of personal motivation. 4. Friendly, positive, upbeat and eager to implement own thoughts and ideas 5. Prepare and participate in client presentations (internal and external) 6. Proficient in Excel with experience in creating spreadsheets with numerous sets of data Education Requirements (All) 4 Year Bachelors Degree Additional Information / Benefits Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, 401K/403b Plan, Pension/Retirement This job reports to the President This is a Full-Time position 1st Shift. Relocation is not provided and travel is not required Number of Openings for this position: 1

Job Description Keystone Restorations & Builders, Inc. in Louisville, KY is looking for one admin assistant to join our team. Our ideal candidate is self-driven, punctual, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

Unity Works Talent is seeking an experienced Executive Assistant to support the leadership team of our client in Louisville, KY. This role requires a highly organized, proactive professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for handling administrative tasks, coordinating schedules, and ensuring seamless day-to-day operations for senior executives. Key ResponsibilitiesAdministrative & Executive Support: Manage executive calendars, schedule meetings, and coordinate appointments. Prepare correspondence, reports, presentations, and other confidential documents. Act as a gatekeeper, screening emails and calls while prioritizing urgent matters. Handle travel arrangements, including flights, accommodations, and itineraries. Process expense reports, invoices, and financial documentation. Office & Meeting Coordination: Organize and facilitate leadership meetings, including agenda preparation and note-taking. Ensure meeting materials are prepared in advance and follow up on action items. Liaise with internal and external stakeholders on behalf of executives. Project & Task Management: Assist in planning and executing special projects, ensuring deadlines are met. Conduct research and compile data to support business decisions. Maintain and update records, files, and databases with high attention to detail. Confidentiality & Professionalism: Handle sensitive information with discretion and integrity. Maintain a professional and welcoming demeanor when interacting with clients, vendors, and staff. Support HR functions such as onboarding coordination and employee communications as needed. Qualifications & Skills: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. Exceptional organizational and time management skills with the ability to multitask. Excellent written and verbal communication skills. Ability to work independently, exercise sound judgment, and anticipate executive needs. Experience handling confidential information with professionalism and discretion. Why Join Our Client? Competitive salary and benefits package. Opportunity to work closely with high-level executives and gain valuable business insights. A dynamic, professional environment where your contributions make a direct impact. If you are a detail-oriented, proactive Executive Assistant looking for a rewarding opportunity in Louisville, KY, we encourage you to apply today! Job Type: Full-time Pay: $49,000.00 - $50,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Day shift Ability to Commute: Louisville, KY 40206 (Required)

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Advanced administrative responsibilities include preparation of more complex reports and analysis using various software packages and databases. Must fall in one of the following categories: 1.) Work in a lead capacity, usually directing the work of others, providing instruction and guidance to lesser experienced employees2.) Responsible for two or more complex processes, utilizing technical skills (i.e. queries, LAN assistance, etc.)3.) Provides administrative support for vice presidential level management performing advance, diversified confidential administrative duties.Individuals at this level may perform office support functions, as outlined in lower levels, but these are not the primary focus of their position. Qualifications Must be proficient in microsoft office. Will be required to go out to the warehouse (non climate controlled). Work shoes required. Additional Information $17.00+ an hr

Full-time Description Hybrid: On-site and remote Making a difference and helping kids shine, one session at a time. At Associates in Pediatric Therapy (APT), we don't just offer therapy, we build brighter futures through compassionate, individualized care. At APT, you'll be part of a dynamic, support team that puts kids and families first, all in a fun, energizing environment designed to help everyone thrive (including you!). We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day operations. This role is ideal for someone who is highly organized, proactive, and enjoys being part of a team in a fast-paced, people-centered environment. Associates in Pediatric Therapy offers: Health, Dental, and Vision Insurance 100% Company Provided Life Insurance Disability Insurance Paid Time Off 401(K) Match Opportunities for Advancement And so much more! What You'll Do: Provides high-level administrative support to corporate leaders and cross-functional teams (e.g., scheduling, correspondence, document preparation) Manages complex calendars, schedules critical meetings, and coordinates logistics including agendas, materials and follow-up items Prepares, formats, and maintains confidential reports, presentations, and internal communications Coordinates travel arrangements and expense tracking as needed Maintains organized digital and physical filing systems in accordance with Company standards Supports onboarding, training, logistics and internal events and meetings Serves as a liaison between corporate departments to ensure timely communication and task completion Upholds confidentiality and exercises sound judgment when handling sensitive information Supports process improvement initiatives and special projects as assigned Requirements Core Skills & Qualifications (include, but are not limited to): Education/Licenses:? High School diploma or equivalent required; Associate's or Bachelor's degree preferred 2+ years of administrative or executive support experience, preferably in a corporate or healthcare-related environment Strong proficiency in Microsoft Office (Outlook, Wod, Excel, PowerPoint); experience with collaboration tools (Teams, SharePoint) preferred Strong problem-solving and analytical skills Excellent organizational, time management, and prioritization skills Strong written and verbal communication skills Ability to work independently and manage multiple priorities in a fast-paced environment High level of professionalism, discretion and attention to detail Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 lbs at times. See why we are proud to work at APT: Watch the Video: **************************** More info available at: ********************************* Associates in Pediatric Therapy is an Equal Employment Opportunity employer.

**Now hiring! Administrative Assistant - Louisville** We are seeking a **Senior Administrative Support Specialist** to join our dynamic BASF Dispersions/Resins team in Louisville, KY. **Come create chemistry with us!** This role is ideal for an **ambitious self-starter** who thrives in a fast-paced chemical manufacturing environment, can work independently under general supervision, and excels at managing multiple priorities. Strong problem-solving, organizational, and communication skills are essential for success in this position **During your 8-hour shift as an Administrative Assistant, you will** **Principal Responsibilities** Accounts Payable + Process utility and direct pay invoices, purchase requisitions and check requests + Resolve site invoicing and goods receipt issues via weekly review/clearing of Work Cycles and monthly GRIR report + Prepare end-of-month accruals and correct inaccuracies in the General Ledger + Site contact for the CASS Freight Payment System Other Responsibilities + Administrative support for functions at the Site including Production, Quality Control, Supply Chain, EHS, Finance and Human Resources + Oversight for Site Cleaning Services + Coordinates New Hire Orientation & presents + Manage Site Donation Payments + Prepares site newsletter - collects articles from contributors & Publishes + Responsible for maintaining and ordering office supplies and catering needs for the site. + Manage Site Record Retention Program (Iron Mountain) + Coordinates support for local charity events + Manage site training management system (LMS) + SAP Gates Administrator for site and responsible for helping employees get access to Z2L + Serves as site Digitalization Champion and site Information Protection Officer (IPO) + Support for site medical screening management using EHR software + Assist with departmental activities and special projects as needed **Formula for Success ...** **Qualifications** **Education:** + High School Diploma/GED with 5+ years of administrative experience **OR** + Associate's degree with 2+ years of administrative experience + Experience in a manufacturing environment preferred **Skills & Competencies** + Ability to manage multiple tasks and adapt to changing priorities while maintaining professionalism + Strong problem-solving, analytical, and organizational skills + Excellent interpersonal and cross-functional communication skills + Proficiency in SAP, Excel, Word, PowerPoint, Teams, and other software systems + Knowledge of accounting, financial, and HR reporting + Self-motivated and capable of working independently under general supervision + \#dispersionresins&additives **Create your own chemistry with you@BASF** At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It's what we call **you@BASF** . We are committed to providing benefits, programs, and opportunities that support our employees' overall well-being, personal growth, and a safe, collaborative, and inclusive work environment. Just some of the many benefits we offer include: + Flexible work arrangements whenever possible + Highly competitive retirement savings plan with company match and investment options + Well-being programs that include comprehensive mental health support for you and your household family members + Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more) + Back-up child and elder care with discount programs for families of all ages and stages + Mentoring and career development opportunities that allow you to share, learn, and thrive + Matching gifts program that allows you to deepen the impact of your contributions to qualified charities. + Employee crisis support for when the unexpected happens + Access to our BASF wine cellar, employee discounts, and much more! **About us** As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years! At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career. Belong to Something Bigger. #belongat BASF **Privacy statement** BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact ***************************** to report fraud. **Equal employment opportunities** We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law. Applicants must be currently authorized to work in the United States on a full-time basis.

Taylor Hospitality is immensely excited to be working with the Capital Plaza Hotel in Frankfort, KY. and will soon undergo renovations and exciting new changes! With all of the expansion and growth, we are on the hunt for dedicated and bright new team members to grow with us! Are you looking for an exciting job where you can put your skills, talents and education to work with a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? This is an exceptional opportunity for you! Working with Taylor Hospitality, means you'll be working in a collaborative environment, you will have access to great growth opportunities, and exciting new challenges will come your way each day. Compensation: $40,000k - $45,000k per year. Benefits Package: Full-Time Team Members receive benefits including health, dental, vision, and life, 401(k), STD, LTD, paid holiday, vacation, personal & sick time, lean management training, and numerous other employee discount benefits through our HR provider LL Roberts. The Bookkeeper / Administrative Assistant provides both office support and financial record keeping support at the Hotel. This is done by recording daily financials, maintaining filing systems, reconciling bank statements, help managing accounts payable/receivable, and processing invoices and other payments. What You'll Be Doing: Receive, approve, and when necessary, investigate client's accounts payable invoices. Code payables for accounts payable clerks to input. Communicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts. Keep track of client assets. Handle client mail. Prepare appropriate schedules and reports as requested by clients and partners. Deposit accounts receivables into client bank accounts. Handle client payroll. Handle investments. Receive, review, and post broker statements. Assist accountants on tax return preparation. Perform other duties as assigned by accountants or partners. What We're Looking For: Associate's degree in Accounting, Finance, or related field preferred. Minimum of two years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger, and financial reports. Prior experience in Business Management preferred. Proficiency in bookkeeping software. Strong knowledge of accounting principles and practices. Data-faction experience. Ability to perform several tasks concurrently with ease and professionalism. Detail-oriented and highly organized to ensure accuracy of financials. Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns. Ability to communicate clearly and concisely, verbally and in writing, in English. Must be able to keep client matters strictly confidential. Must have excellent interpersonal skills and customer service skills. May be required to become a Notary Public. Why You'll Love it Here: Step into the heart of hospitality at the Capital Plaza Hotel! Be part of a lively, fast-paced team where your talents keep things running smoothly behind the scenes. Every day brings new challenges, opportunities to grow, and the satisfaction of supporting an amazing guest experience! Additional Information: Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par Management and Taylor Hospitality are Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability. About the Company: Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.

Full-time Description Lloyd & McDaniel PLC is a business casual Law Firm located in Louisville, KY Mission Statement: Lloyd & McDaniel's mission remains to be the pre-eminent law firm for creditors. We pride ourselves in providing the highest quality and most cost-efficient legal representation available. Our cutting-edge technology enables us to rapidly deliver services you need in the ever-changing business environment. For all your financial transactions, we are the firm you need on your side. Provides clerical, administrative, and organizational support including but not limited to phone reception; providing information to callers, scanning, facsimile, e-filing transmittal's, compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. Prioritizes workload in an efficient and effective manner. Participates in on-going training sessions to enhance his/her technical skills. Stays compliant with all firm policies and Standard Operating Procedures (SOP's) and applications. Interacts with clients in a way that supports great client service and relationships. Preferred experience: Associate's Degree Related Experience Knowledge of basic legal terminology Awareness of Court filing requirements Benefits: Medical, Dental and Vision Insurance, Life Insurance, Paid Vacation, Paid Time Off, Paid Holidays, 401k Plan with company match. Short & Long-Term Disability provided by the firm. Screening Requirements: Criminal Background Check , fingerprinting and drug screening Requirements Skills/Knowledge/Education: High school diploma or general education degree (GED) required; and related experience a bonus. An Associate's Degree is preferred. Ability to type 50 WPM. Basic legal terminology and an awareness of court filing requirements preferred. Must be able to use Microsoft Word (styles & tables), Excel, and Outlook. Working knowledge of basic office functions. Salary Description 15-20

At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates. Job Summary * Responsible for initiating and coordinating the clerical and secretarial functions required of an administrative office such as managing correspondence and word processing, making travel arrangements, answering telephone and e-mail inquiries, organizing meetings and files. Essential Functions * Assists the CEO/COO or assigned Department Leader with routine administrative office function support services * Demonstrates the ability to order supplies; completes and authorizes requisitions * Demonstrates the ability to compile and organize data for annual department budget * Demonstrates the ability to monitor and reconcile expenditures of budgeted funds * Able to put together data from different sources for special projects; prepares reports * Maintains procedures and controls to promote communication and adequate information flow * Demonstrates the ability to perform secretarial duties, typing, correspondence, preparing reports and emails * Maintains departmental records, files, policy, and procedures manuals * Maintains a good working relationship both within the department and with other departments * Is a resource person both within the department and to other departments * Schedules meetings between departments, directors/managers * Demonstrates the ability to be flexible and organized * Maintains confidentiality of all patients and/or employee information Knowledge/Skills/Abilities/Expectations * Approximate percent of time required to travel: 0% * Must read, write and speak fluent English * Must have good and regular attendance * Performs other related duties as assigned Qualifications Education * High School diploma Licenses/Certification * None Experience * One year of Administrative secretarial experience

Job Description Full-time Administrative Assistant On Behalf of HyperCare Management, Prestige Healthcare is looking for a full-time Administrative Assistant. The Administrative Assistant works very closely with the Director of Finance and other finance department employees to meet their administrative needs in regards to spreadsheet support, travel accommodations, expense reporting and document storage/retrieval and filing. Serves as a backup administrator for various platforms and applications.Qualifications:Education: High school diploma or equivalent Two years of college Experience: 2 years of experience in an office environment. Subject matter “expert” in Microsoft applications, Outlook, and Excel Essential Functions: Assists Director of Finance with coordinator of meeting and other various duties as assigned Assists with projects, roll-outs, and grants as needed Assists with administration of SAP Concur, Bank of America, and Amazon Business Prime Retrieves invoices from document management system for various projects Downloads and save company card holder statements Maintains a log of credit limits, increases, decreases, and delinquent expense reports Facilitates credit card increase requests Research declines and transactions Obtains signatures for various documents and distributes them accordingly Various filing, mail management, and communication distribution as needed Maintains the office supply inventory at an appropriate level and orders additional supplies as needed Works on Spreadsheets with the executive team as assigned Request postage as needed and maintains the updating process of postage machine Orders supplies for kitchen and bathrooms and maintains an orderly kitchen Knowledge/Skills/Abilities: Proficient in Microsoft applications. Ability to communicate effectively with management, employees and visitors. Skilled in the use of computers and the Microsoft Office suite of applications. Ability to be accurate, concise and detail oriented. Ability to maintain confidentiality of all information. SAP Concur experience is a plus An active notary commission for Kentucky or willingness to obtain one is a plus

The Administrative Assistant will provide administrative and general business support to assigned team handling a variety of functions to ensure that operations and internal and external customer needs are met. Essential Duties/Responsibilities*: Provide overall administrative support as directed. Responsible for managing data files, scanning documents, creating folders and filing. Managing and/or assisting with invoicing, billing and mailing activities. Data entry. Interface with other internal departments in the resolution of retail business issues as required. Assisting assigned team and management with various duties as requested. Provided phone support for team and location as directed. Follows all company policies and procedures, including but not limited to safety. Other duties as assigned. * Duties may vary by location. Minimum Requirements: High School Diploma or GED. Relevant work experience may be substituted for education. 1+ year's office and/or clerical experience. Relevant work experience may be substituted for education. General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook. Must be able to communicate in English effectively, both verbally and in writing. Ability to work overtime with little notice ; weekends hours may occasionally be required. Preferred Qualifications: Completed college course work. Additional Knowledge, Skills and Abilities: Customer service mindset. Ability to work independently and as part of a team. Excellent written and verbal communication skills. Able to work in a fast-paced environment. Strong organizational skills, attention to detail and the ability to multi-task. Positive attitude and willingness to learn and be a part of a team. Ability to build positive relationships with customers, both internal and external. Willingness and ability to work collaboratively with all levels of the organization. Safety mindset and acceptance of a safety culture. Working Conditions: Open office environment. Fast-paced environment. Physical Requirements: Must be able to lift/move up to 20 pounds frequently. Frequently performs tasks requiring bending at the waist, kneeling or crouching. Must be able to adhere to long periods of standing, walking or sitting. Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely. With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception. Ability to express or exchange ideas by means of the spoken word to impart oral information to others. Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad. Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools. Airtron is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Functions as secretary to the Director of Patient Management Services. Performs secretarial functions for the department, serves as receptionist, and has comprehensive knowledge of the departmental scope and duties. Works closely with appeal/denial coordinator to support departmental recovery reporting Minimum Requirements High School Diploma or GED required At least 3 years of relevant experience required Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer.

Job DescriptionSalary: : 100 years strong, Monroe Shine is one of the largest, most respected independent CPA & Business Consulting firms in the region. Monroe Shine is committed to serving private businesses, their owners, individuals, and nonprofit entities through our mission to help every client achieve their highest level of success. We set ourselves apart from other firms by providing customized CPA solutions, friendly and responsive customer service you deserve. Summary: The primary responsibilities of this position are to provide exceptional administrative support to the professional team, and contribute to a collaborative, supportive departmental and team environment. This position reports to the Chief Operating Officer. Duties: A minimum of three years of administrative experience. Excellent word processing, business writing, grammar, spelling, editing, and proofreading skills. A skill level of at least intermediate in Word, Excel and Outlook and an aptitude for learning new software. Professional appearance and attitude, the ability to work both independently and collaboratively, and exceptional attention to detail. The maturity to handle confidential information and the stresses of a fast-paced office. Responsibilities: Provide administrative support to members of the professional team as assigned. These tasks may include creating, and/or editing correspondence, scheduling and coordinating meetings, organizing client and personal documents according to firm protocols, assisting with special projects, preparing proposals and reports, and providing other support as needed. Perform accurate and efficient processing of tax returns, financial statements, business valuations, and other client deliverables. Achieve competency in the firms software applications and be able to recognize and save client documents appropriately. Exhibit a willing acceptance of new challenges and opportunities to improve competencies. Provide back-up to Receptionist as needed, including assistance with phones and greeting visitors, mail, filing, and conference room maintenance. Learn and follow established procedures, setting an example for the rest of the team. Complete routine tasks, attend to work that is urgent, and recognize when the focus needs to change from one to the other. Understand and react appropriately to work flow priorities.

Clark County (Indiana) Government is seeking qualified applicants for the full-time position of Administrative Assistant for the Adult Supervision Division of Clark County Probation. The Administrative Assistant is responsible for clerical functions including maintaining databases, collecting, and processing paperwork. The usual days and hours are Monday - Friday 8:30 am to 4:30 pm. A detailed job description is attached and includes specific duties, standards of performance, mental and physical requirements, education, experience and training. Duties include: Answer incoming calls and route calls to the appropriate person. Back up clerical staff as needed. Process and assign new cases and input information into the database. Perform additional related duties as assigned. JOB REQUIREMENTS: High School diploma or General Education Diploma. Working knowledge of standard computer software programs and applications Ability to operate standard office equipment such as copier, fax machine, computer, printer, scanner and other necessary equipment. General mathematics skills. Working knowledge of standard policies and practices of Clark County legal process and probation office and ability to follow policies, rules and procedures. Ability to effectively perform all essential duties of the job. Clark County Government is an "Equal Opportunity Employer"

Job DescriptionSalary: Mission Northsides mission is to connect unconnected people to Jesus by connecting them to Christ, Community, and their Calling. The Leadership Development Administrative Assistant will provide essential support to Leadership Development initiatives, helping ensure smooth day-to-day functionality of office tasks and communications. This role requires someone with strong organizational abilities, attention to detail, and the ability to thrive in a dynamic environment. The ideal candidate will possess exceptional attention to detail, excellent communication skills, strong decision-making capabilities, and a commitment to confidentiality. This person will work closely with the Outreach & Leadership Development team, embodying professionalism and a heart for service that aligns with Northsides mission and values. Job Duties Office Management and Administrative Support Assist in coordinating logistics for Northside U, Residency, Ambassador Program, and other Leadership Development initiatives. Perform general administrative duties, such as managing calendars, scheduling meetings, answering phone calls, and organizing files with meticulous attention to detail. Coordinate and maintain records, documents, and communication materials, demonstrating a high level of confidentiality, integrity, and organizational skill. Prepare and edit documents, reports, presentations, and correspondence with professionalism, meeting church standards and enhancing office efficiency. Communication and Liaison Act as a primary point of contact for Leadership Development initiatives with church staff, congregation, and visitors, facilitating a welcoming and supportive atmosphere in all interactions. Create and manage internal and external communications, including email, print, and social media. Liaise with various departments, ensuring smooth coordination and effective communication. Program/Event Coordination Support the planning, coordination, and execution of Northside U classes, special events, and meetings, including scheduling, logistics, and material preparation. Assist in setting up for weekly programs and special events, maintaining a proactive, detail-oriented approach to ensure seamless event execution and organization. Documentation and Record-Keeping Organize, manage, and update records, files, and databases related to team operations, specifically Northside U classes, Residency & Internship Programs, and Ambassador Programs through Rock database. Prepare, track, and file documents with accuracy, upholding confidentiality and church guidelines, and proactively seeking ways to improve organization and efficiency. Professional and Proactive Task Management Approach tasks with a forward-thinking mindset, anticipating future programming and events, office needs, troubleshooting issues, and taking proactive steps to enhance administrative support. Handle multiple priorities, managing workload effectively and independently, while remaining calm and professional under pressure. Maintain a courteous, trustworthy demeanor, aligning with the churchs values and fostering a respectful and positive environment. Education and Experience High school diploma or equivalent required; associates or bachelors degree in a related field is a plus. 1-3 years of related experience or education preferred. Strong knowledge of office management practices and procedures, with experience in handling confidential information. Knowledge, Skills, and Abilities Strong personal faith and alignment with the core values and mission of Northside (C3 Faithfulness as outlined below). Proficient with Mac and Google Suite, with the ability to learn and build proficiency in Planning Center, Rock Database, Asana, and Slack. Excellent communication skills, verbal and written, with strong attention to detail. Ability to handle multiple projects simultaneously with complete follow through. Ability to discern needs and respond appropriately, sensitively, and proactively. Ability to work effectively in a fast-paced environment, think on your feet, and remain calm under pressure. Potential weekend hours, though rare, might be requested. C3 Faithfulness We do this by remaining personallyconnectedto Christ, community, and calling. The invitation we extend to every personwho engages with us at Northside is an invitation to a call that we have alreadyembraced and are fully committed to as a staff leadership team.These are thecommitments we expect every member of our team to acknowledge and uphold: 1. CHRIST He is before all things, and in Him all things hold together. - Colossians 1:17 Identity - physically, mentally, emotionally, spiritually, relationally rooted in Jesus Work - embracing staff values of healthy, hungry, unified, and among the people Financial Generosity - giving 10% of gross income (a first fruits tithe) to Northside 2. COMMUNITY They devoted themselves to the apostles teaching and to the fellowship, to the breaking of bread and to prayer. - Acts 2:42 Weekend Gathering - regular attendance and participation in congregational worship (present for 75% of weekend gatherings throughout the year) Life-Changing Community - regular attendance and participation in a Life Group, micro group, or another intentional and regular gathering where prayer, Scripture, encouragement, and accountability is the norm. 3. CALLING Each one should use whatever gift he has received to serve others, faithfully administering Gods grace in its various forms. - 1 Peter 4:10 Carrying out Gods ministry for me in this season (sharpening my skills through networking as well as both formal and informal skill development) Serving others with my gifting whenever the Spirit leads Please click this link to complete the Culture Index Survey

Job DescriptionBenefits: 401(k) matching Competitive salary Dental insurance Health insurance Paid time off Training & development Vision insurance Servpro Team Phillips/Smith is hiring an Administrative Assistant for our Oldham/Shelby County office! Benefits Servpro Team Phillips/Smith offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/Competencies This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.