Executive administrative assistant jobs in Lynn, MA

Executive Assistant to $120K- Apply Now! Our client, a leading biotechnology organization, is seeking an Executive Assistant to provide strategic administrative support to senior leadership! In this role you will stay ten steps ahead of your executive in order to appropriately meet the demands on your team in an ever-evolving environment. The ideal candidate has 4+ years of executive support experience and thrives in a position with high autonomy. Position Details: Location: Boston, MA Work Model: Hybrid Degree: Preferred Responsibilities include serving as the primary administrative partner; managing complex calendar coordination across multiple time zones; arranging and troubleshooting extensive international and domestic travel; handling sensitive employee information with complete discretion; coordinating meetings and employee relations discussions; serving as liaison between internal and external teams; anticipating needs and proactively resolving issues before they arise; managing vendor relationships and expense tracking; and supporting special team initiatives requiring exceptional project management and analytical skills. The idea candidate posses 4+ years of executive support experience, preferably within life sciences or supporting C-suite members; exceptional organizational skills with high regard for details; proven ability to work independently and take initiative of tasks; ability to handle confidential information; proficiency in Microsoft Office Suite; the ability to anticipate problems and provide actionable solutions; and composure while managing competing priorities in a constantly evolving environment. Join this organization offering competitive compensation with bonus potential, comprehensive benefits, and the opportunity to work alongside leaders! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to members of the C-suite. The ideal candidate will have a proven track record of supporting senior executives in a fast-paced, global environment, with exceptional attention to detail, professionalism, and discretion. Experience in the life sciences industry is strongly preferred. Key Responsibilities: Provide high-level administrative support to C-level executives, including calendar management, travel coordination, expense reporting, and meeting logistics. Manage complex global calendars, scheduling across multiple time zones and prioritizing competing demands. Coordinate domestic and international travel, including itineraries, visas, accommodations, and ground transportation. Prepare, edit, and format correspondence, presentations, and meeting materials. Serve as a liaison between executives, internal teams, and external stakeholders, maintaining a high level of professionalism and confidentiality. Support board meeting preparation, investor relations activities, and key corporate initiatives as needed. Manage expense reporting, budget tracking, and vendor invoices. Anticipate executives' needs, ensuring seamless daily operations and proactive issue resolution. Assist with special projects, company events, and team coordination. Qualifications: Bachelor's degree required. Minimum of 5+ years of experience supporting C-suite executives (CEO, CFO, COO, or similar) in a corporate environment; life sciences or biotechnology experience preferred. Demonstrated expertise in global calendar management and international travel coordination. Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams). Exceptional organizational skills, attention to detail, and ability to handle multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; professional presence and sound judgment. Proven ability to maintain confidentiality and handle sensitive information.

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

4-6+ Month Contract Role - Possible Extension Hybrid - On site - Cambridge MA Bilingual - Spanish You will work on complex administrative tasks and administrative projects supporting several C Level Executives. In this role, you'll be responsible for the full spectrum of office operations, including preparing engaging presentations, managing critical scheduling, and maintaining an efficient workflow. The executive assistant will gain in-depth knowledge of department policies and procedures. Candidates should expect to be on site 4-5 days each week. Administrative: Prepare presentations, spreadsheets, charts, and essential correspondence. Maintain and update all data and info for systems and tools Scheduling: Efficiently manage calendars and scheduling for multiple executives. Office Management: Keep office inventory fully stocked, streamline supply orders, and set up conference rooms. Communications: Take meeting minutes, sort and distribute mail, and respond to inquiries. Triage and route calls, maintaining discretion with sensitive information. Assist in new hire processing and related personnel matters. Job Requirements: 3-5+ years of executive administration experience supporting C Level Broad admin and operations experience

About Suffolk Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development. Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of “Top CM-at-Risk Contractors.” For more information, visit *************** and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That's why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here. The Role We're seeking an Executive Assistant, Scheduling & Logistics to support a C-Suite Executive in our Boston office. This individual must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The Executive Assistant, Scheduling & Logistics must be able to work under pressure, at times, to handle a variety of regional and corporate activities, be adaptive to changes, and confidential matters with discretion. This is a true scheduling role focused on calendar, meeting logistics, and travel coordination; approximately 80-90% of the work is calendar/travel and related logistics. This role partners closely with the Executive Assistant team and Chief of Staff for priorities and context, while maintaining ownership of the scheduling workflow. Responsibilities Maintain Executive's complex, dynamic calendar; coordinate appointments, events, and meetings across time zones and with internal/external stakeholders. Schedule Executive travel arrangements and manage logistics (flights, hotels, ground, changes, and contingency plans). Coordinate and attend management meetings; responsible for distribution of agendas, compiling of papers, minutes, and document management. Communicate effectively with others individually as well as in small and large groups. Organize and plan work to meet deadlines. Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients. Perform duties of a highly confidential nature. Own end-to-end meeting logistics: hold scheduling pre-briefs as needed, confirm attendees/locations/links, ensure rooms/AV/virtual details are accurate, and circulate final calendar holds and materials. Coordinate closely with security, facilities, reception, and events for on-site visits, board-adjacent meetings, and VIP guest logistics. Process and reconcile travel/expense items timely; track travel changes and communicate impacts to stakeholders. Provide same-day adjustments and rapid re-plans when priorities shift; document decisions and communicate updates to impacted parties. Support recurring executive rhythms (weekly, monthly, quarterly cadences), including locking dates in advance and managing blackout periods. Collaborate with the Executive Assistant team and Chief of Staff on briefing needs and meeting objectives; this role is not responsible for drafting executive correspondence or strategic deliverables. Qualifications Bachelor's degree and 4 years related experience or 6 to 10 years related experience Knowledge of principles and practices of business and managing personnel Basic research methods and techniques Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines Basic Math and standard English grammar and usage Good written communication Construction experience helpful, but not necessary and/or required departmental experience necessary Technology experience helpful, but not necessary Must be able to work independently with minimum supervision, use independent judgment and leadership techniques Must be tactful and use discretion Able to work effectively as part of a team and productively maintain confidentiality of information Demonstrated expertise managing senior-level calendars and high-volume scheduling with complex constraints (multiple time zones, frequent changes, and confidential engagements). Proficiency with Microsoft Outlook/Teams/Excel and travel/expense tools (e.g., Concur or equivalent). Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring Working Conditions While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking. EEO Statement Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Exciting opportunity to join a creative firm in the Needham/Newton area. This is an EA/Admin to the company President and is a hands-on role with varied and challenging tasks. Will provide high-level support, anticipate needs and manage ever-changing priorities. Manage a complex calendar with competing priorities, prepare meeting materials, arrange comprehensive travel plans, prepare briefing materials and handle some research for meetings. Act as a liaison with internal and external parties and handle confidential information with discretion. Must be an active, flexible individual who loves a challenge and has a "startup mentality.". Be willing to roll up your sleeves and take on many responsibilities. Hybrid schedule. Salary up to $100K with a strong benefits package. Contact Chris Kennedy, 617 728-4100. Chris@fanning-boston.com

Monument Staffing is partnering with a renowned Boston hospital to hire a front-facing Administrative Assistant/Patient Scheduler. This is an exciting opportunity for recent college graduates eager to begin a meaningful career in healthcare. If you're organized, personable, and motivated by helping others, this role offers a front-row seat to the fast-paced world of hospital operations - with exceptional managers, strong mentorship, and clear paths for growth. 💼 About the Role The Patient Scheduler/Administrative Assistant will serve as the welcoming face and first point of contact for patients. You'll manage appointment scheduling, assist with check-ins, and help ensure every patient has a smooth and positive experience from start to finish. 🔑 Responsibilities Greet and assist patients in person and over the phone with warmth and professionalism Schedule, confirm, and modify patient appointments using internal hospital systems Collaborate with medical and administrative staff to ensure accurate, efficient scheduling Provide excellent customer service while maintaining confidentiality and accuracy Support daily office operations and handle patient inquiries with empathy and attention to detail 🎓 Qualifications Bachelor's degree required Strong communication and interpersonal skills Background in 1-2 years of customer service (retail, hospitality, restaurants, healthcare, etc.) required Interest in healthcare, hospital administration, or patient experience Professional demeanor and ability to thrive in a fast-paced, team-oriented environment 🚀 Why You'll Love This Opportunity Tremendous career growth potential within a top Boston healthcare system Supportive, engaged hiring managers who love developing early-career talent Robust training and mentorship provided Make a genuine impact in patients' lives every day If you're ready to take the next step toward a rewarding career in healthcare, we'd love to hear from you! **Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client.** **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. One will be provided to candidates that are invited to interview with the client.**

Our Boston based retail client is looking for a Sr. Adminsitrative Assistant with 5+ years' experience supporting high level Executives. This role is onsite 2-3 days and week and three months to start. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality. Responsibilities: · Schedules and maintains multiple calendars of appointments and meetings · Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution · Coordinates travel itineraries and process expenses · Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature · Involves appropriate Associates from other departments or divisions to resolve issues. · May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed · Analyses operating practices and creates/revises systems and procedures as necessary · Organizes and maintains files, record keeping systems, and office layout · Oversees and monitors administrative projects. Performs other duties as required or directed · Organizes meetings (Catering, Booking Rooms, Follow up, etc.) · Manage and administer department payroll and timekeeping · Back-up Support to other Admins · Manages and administers various documents and spreadsheets · Acts as Proxy for certain systems as needed · Support meetings, training and conferences with prep and logistics needs · Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events · Communicates pertinent information among appropriate departments Looking for: · Administrative experience in a corporate setting required · Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment · Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word · Excellent communication manner, solid written and verbal communication skills and be customer service oriented · Able to effectively manage confidential and sensitive information · Must thrive in a very busy atmosphere · Proven success of juggling many things at one time and ability to shift gears and prioritize · Willingness to learn, take direction well and be a team player · Interest in Human Resources is a plus · Ability to focus and get the job done while avoiding distractions · Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical · Strong ability to build relationships and collaborate with team members and other admins · Great at being resourceful and leveraging relationships to problem solve

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.

This position is a hybrid in-office role that works out of our Boston HQ. Monday-Thursday will be working in office and Friday is WFH. This is not a virtual / remote position. Wayfair, one of the largest and most innovative destinations for home furnishings and décor, is seeking an Executive Assistant to support the senior leaders of our Legal and Finance teams. This is an exciting opportunity to play a key role at one of Boston's fastest-growing companies - partnering directly with dynamic leaders who are shaping the future of how people shop for their homes. At Wayfair, our Executive Assistant team is the driving force behind our executives' success. We are strategic partners who manage complex global calendars, coordinate seamless travel, and take ownership of cross-functional projects that move the business forward. We bridge teams, build strong relationships, and bring clarity and momentum to fast-moving initiatives. Above all, we are dedicated to empowering our executives and contributing to the overall growth and success of the company. The ideal candidate thrives in a fast-paced environment, brings exceptional organization, planning, and problem-solving skills, and approaches every challenge with curiosity, composure, and a sense of humor. This is a unique opportunity for an experienced Executive Assistant ready to elevate their career and make a lasting impact at a company that's redefining the home experience. What You'll Do: * Executive Partnership: Serve as a strategic partner to 3-5 senior leaders across the Enterprise organization, driving focus, efficiency, and impact through proactive support. * Calendar Management: Manage complex global calendars, balancing multiple time zones and priorities while anticipating needs and resolving conflicts before they arise. * Travel Coordination: Plan and execute detailed domestic and international travel, adapting swiftly to evolving schedules and ensuring seamless logistics. * Expense Management: Prepare and process monthly business expenses accurately and on time. * Event Planning: Partner with teams to plan and deliver impactful meetings, offsites, and events that foster alignment and connection. * Cross-Functional Collaboration: Build strong relationships, bridge teams, and drive clarity across global initiatives. * Customer Focus: Maintain a customer-centric approach, ask pertinent questions in meetings, and readily adapt to new challenges. * Teamwork & Administrative Coverage: Contribute to a collaborative EA community - sharing best practices and maintaining a proactive, solutions-driven attitude. Provide coverage for fellow EAs as needed, ensuring seamless continuity across leadership support. * Thriving in a Fast-Paced Environment: Excel in a dynamic, global workplace by managing multiple priorities with professionalism and composure. What You'll Need: * Experience: 3+ years of administrative experience, including 1+ years supporting Director-level leaders in a fast-paced, global environment. * Technical Expertise: Advanced proficiency in Google Enterprise Suite tools (Calendar, Mail, Drive, Docs, Sheets, Slides, and Meet). * Strategic Agility: Ability to anticipate needs, think several steps ahead, and pivot seamlessly as priorities shift. * Confidence & Communication: Strong interpersonal skills with the ability to influence, give constructive pushback, and build trusted partnerships. * Attention to Detail: Meticulous organization, planning, and follow-through to ensure flawless execution. * Flexibility & Resilience: Comfort with ambiguity, adaptability to change, and a steady, positive presence under pressure. * Forward Thinking: A proactive mindset that anticipates what will drive success - for your executives and the broader team. Assistance for Individuals with Disabilities Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form. Need Technical Assistance? For more information about applying for a career at wayfair, visit our FAQ page here. About Wayfair Inc. Wayfair is one of the world's largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking. No matter who you are, Wayfair is a place you can call home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair - and world - for all. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic. Your personal data is processed in accordance with our Candidate Privacy Notice (***************************************** If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at *********************************.

Contract Period: Exempt, full-time, calendar-year, salaried position with benefits. Supervisor: President of the Pinkerton Academy Board of Trustees Profile of a Pinkerton Senior Executive Assistant to the Board of Trustees Pinkerton Academy's Senior Executive Assistant to the Board of Trustees is an important role in the operation of the Academy. The Senior Executive Assistant provides high-level administrative support to all members of the Board of Trustees. Reporting directly to the Board President, this position supports the Chairs of Board Committees and general functions of the Board. The Executive Assistant also serves as a liaison to Pinkerton Academy's senior management team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Senior Executive Assistant must be creative and enjoy working within a people-centered, service-oriented environment. The ideal individual will exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities. Pinkerton Academy asks all employees to exhibit the highest degree of professionalism in all situations, whether they are actively engaging with students, performing professional duties, or representing the Academy in another capacity. It is imperative that the Senior Executive Assistant meets their commitments as outlined by the Staff Handbook and individual contracts, and upholds all school policies. If the individual finds themselves in disagreement with any school policy, they can voice that disagreement within the processes outlined in the Staff Handbook. Pinkerton Academy employees are dedicated to showing respect for others, including their opinions and their roles on campus. All employees need to demonstrate respect for others, integrity, sound judgment, and an ongoing commitment to their professional duties and growth, their students, and the Pinkerton community. Essential Qualifications of a Pinkerton Senior Executive Assistant Bachelor's degree required - master's degree preferred. 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Ability to communicate effectively and professionally. Excellent time management skills and an ability to meet deadlines. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace. Be willing to learn and become proficient in proprietary software used by the Academy. Flexible hours as dictated by the needs of the Academy for projects and meetings. Essential Functions of a Pinkerton Senior Executive Assistant Manage sensitive matters with a high level of confidentiality and discretion. Manage Board calendars and schedules. Chronicle, produce, disseminate, and archive the official record of all Board of Trustees meetings in consultation with the Board President and Secretary. Prepare presentations, agendas, reports, minutes, special projects, and other documents in support of the Board's objectives. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information, and referring routine calls to the appropriate staff. Capable of thriving in a fast-paced environment while proactively managing tasks and ongoing projects during slower periods. Draft and prepare correspondence for Board announcements and meetings. Be responsive to emails/texts/phone calls, with some contacts being made outside normal business hours. Represent the Academy and the Board in a positive light through expeditious follow-through, a professional demeanor, and sound judgment. Conserve the Board President's time by reading, researching, collecting, and analyzing information as needed in advance. Organize and attend the spring off-site Board Retreat. Compile and update the Board policy manual. Manage the Board's office and meeting spaces, including arranging audio/visual and teleconferencing equipment, when required. Performs additional duties deemed necessary.

Receptionist / Administrative Assistant Family office in Boston is seeking a warm, polished, and highly professional Receptionist / Administrative Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

Position type: Full-Time, Salaried Pay range: $75,000.00 - $110,000.00 Ask Yourself This… Are you a tech-forward problem solver who enjoys variety and challenge in their daily work? Are you a highly organized confidant who enjoys working with a high level of responsibility, autonomy, and confidentiality? We're looking for a skilled Executive Assistant to the President, if this sounds like you, then join us in Grafton, Massachusetts! Who We Are Washington Mills is built on values that matter. Founded more than 150 years ago, we have earned our reputation as one of the world's most trusted and reliable producers of abrasive, ceramic and refractory grains and powders. Serving thousands of customers and offering the broadest selection of abrasive grain and specialty electro-fused minerals in the market today, we constantly pursue growth in our products, our approach, and our people. Our founding principles of honesty, integrity and reliability still guide our business today, and we are a proud community of hands-on problem solvers, committed to shaping the materials applications of the future. With global distribution and sites located throughout North American and Europe, Washington Mills opens the door to a world of opportunity, creativity, and challenge. What You'll Do The Assistant to the President role is a combination of internal organization, coordination, corporate communication, information technology, and special project responsibility. The Executive Assistant is responsible for a wide range of duties and special projects that support the President. The work atmosphere is a small office environment at the headquarters of a small/medium size international manufacturing company located in Grafton, MA. This position will have a high degree of variety of work, visibility, responsibility and learning and continuous improvement opportunities. What You'll Need To be successful in this position, you must: Enjoy being exposed to many different parts of the business, like the challenge of taking on new projects, enjoy continually learning new things, be technology savvy, be resourceful, write well, have strong Excel and PowerPoint skills, and take initiative to try new and challenging work. Attention to detail, excellent organizational skills, a strong general interest in business, trustworthiness and a composed professional demeanor are essential. A team player and the willingness to take on any challenge is the attitude required for this position. Confidentiality and trustworthiness in handling sensitive and private information is a requirement. What You'll Do Create & manage SharePoint file storage Learn new computer technologies/software Research companies/industries and write reports Collect, organize, analyze data and present information in PowerPoint, Excel, video Write, create, deliver corporate communications Manage specific corporate programs across different areas of the company Assist marketing in creating and delivering marketing and social media content Work with multiple department heads on specific projects Develop protocols, procedures and other general corporate communication Prepare memos, reports, spreadsheets and presentations requiring the gathering of data Develop templates and write procedures Make travel arrangements Track and report on relevant industry and global business news Run reports and distribute information Prepare paperwork for meetings Print, file and organize daily flow of information Manage calendar and organize meetings Manage expense reports Arrange and coordinate meetings Record and distribute meeting minutes Maintain records and databases Serve as back-up for certain job functions Required/Preferred Skills At least 8 years of business experience SharePoint management or design experience Tech forward problem solving skill set Excellent communication skills Strong business writing skills Basic graphic design skills Strong writing skills Proficiency in PowerPoint & Excel Handle sensitive and confidential information with discretion Ability to organize and analyze data Strong quantitative and analytical skills An interest in business, manufacturing, science, engineering is a plus Compensation We proudly offer robust compensation and benefits packages, including: Competitive pay, commensurate with experience Heavily subsidized medical and dental plans Employer-sponsored retirement plan Company-paid life insurance Immediate paid vacation and generous holiday time Family-friendly sick and personal leave policies Opportunities for career development Interested? We want to hear from you! Visit washingtonmills.com/careers and tell us why you're the candidate we're looking for. The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions. Washington Mills is an Equal Opportunity Employer committed to workforce diversity. M/F/D/V. Qualified minorities, women, individuals with disabilities, and veterans are strongly encouraged to apply.

Note: We are not currentlyreviewing new applications for this position. Please submit your application if you would like to be considered in the event that we re-open the candidate pool. Project Bread connects people and communities in Massachusetts to reliable sources of food while advocating for policies that make food more accessibleso that no one goes hungry. To assist us in meeting our mission, Project Bread The Walk for Hunger is seeking an Executive Assistant to the President/CEO to join our team. At Project Bread, we have a deep commitment to creating positive social change and recognize that hunger and racism are inextricably linked. We work in a fast-paced environment that values learning, innovation, and diverse perspectives. Knowing its centrality to our work, Project Bread is committed to equity and inclusion. We aspire to build a diverse team, including groups that are traditionally underrepresented among our sector leadership. We strongly encourage people of all backgrounds to apply. Supervisor : President & CEO Starting Salary : $70,000-$73,000 The Role: The Executive Assistant to the President/CEO role is an exciting opportunity to have visibility into and provide support to a leading Massachusetts nonprofit. The successful candidate will operate with a sense of urgency and have strong multi-tasking, communication, and interpersonal skills. They will bring a sense of curiosity and strong judgement and are excited for the opportunity to support work across all aspects of an organization programs, fundraising, operations, communications, policy, community engagement and welcomes the opportunity to directly interact with key partners, including the Senior Leadership team, Board of Directors, donors, partners, the media, and staff. The Executive Assistant reports directly the President/CEO. The successful candidate will be committed to the mission and excited for the opportunity to leverage their organizational and interpersonal skills in support of Project Breads work, in a position that provides visibility into strategic and programmatic decision making. Primary Responsibilities: Executive & Administrative Support Serve as the primary point of contact for the President/CEO with key stakeholders and partners, including the Board, staff, donors, and partners. Manage the President/CEOs calendar and all scheduling, and coordinate the preparation of materials, which may include working with Project Bread team members in creating briefing materials for press interviews and meetings with community partners and donors. Draft personal correspondence and remarks for the CEO, such as staff emails and presentations for external audiences. Review and proofread all necessary proposals, minutes, emails, correspondence and other documents prepared for the CEOs sign-off and/or signature. Manage record keeping and follow through for relationships of CEO. Complete administrative tasks for the CEO, such as expense reporting and travel arrangements. Meet regularly with and ensure close collaboration with all members of the senior team to stay abreast of organizational priorities. Attend internal meetings of other departments to stay informed of organizational priorities. Board of Directors & Advisory Council Support Serve as the administrative liaison to the Board of Directors and Advisory Council. Schedule, plan, and execute all Board, Board Committee, and Advisory Council meetings in a timely manner. This includes preparation and dissemination of agendas, briefing materials, minutes, and tracking all follow up. Maintain discretion and confidentiality in relationships with all Board and Advisory Council members. Stakeholder in Project BreadCulture Participate in the annual Walk for Hunger, held on the first Sunday each May, including working as event staff the weekend of the Walk, attending pre-Walk events as assigned, and supporting the CEOs role in Walk for Hunger fundraising efforts. Prepare agendas and presentations for bi-monthly staff meetings. Serve as the liaison between the CEO and organization-wide committees Promote a positive, productive, and inclusive working environment, working collaboratively and cross-functionally with the Project Bread team. Qualifications: There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. Project Bread recognizes this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate most of the qualifications and experiences listed below. Priority Competencies: Organizational Curiosity & Systems Thinking: Demonstrates genuine curiosity about Project Breads work and takes imitative to understand each team and departments work, and how they interconnect to advance our mission. Judgement & Strategic Prioritization: Exercises impeccable organization and judgement in setting and managing priorities for the executive function, balancing when to advance new strategies and initiatives, when to elevate issues, and when to protect capacity, to support organizational progress. Relationship Building & Collaboration: Demonstrates strong interpersonal skills, with professionalism, positivity, and discretion, in a highly-visible role. Builds trust and credibility with individuals from a wide range of backgrounds, including Board members, donors, community partners, and staff. Cultivates strong, collaborative internal relationships, knowing how to identify and engage the right people to achieve work outcomes. Additional Qualifications and Experience: Personal commitment to solving hunger in Massachusetts. 3+ years of professional experience providing executive-level support, preferably in a non-profit organization. Highly organized and proactive, with demonstrated ability to work independently, anticipate and adapt to President/CEOs needs, and operate with a sense of urgency. Excellent written and verbal communication skills, including experience drafting correspondence and preparing materials meetings and presentations. Proven ability to manage complex scheduling, priorities, and competing deadlines with attention to detail and accuracy. Ability to give and receive timely feedback. Skilled in the use of technology, including Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint) and Raisers Edge, and able to learn and adapt to new systems. Being multilingual is not a requirement for the role but is recognized as an asset. Additional Requirements: Working Location: All employees are currently working a hybrid remote and in-office model and are expected to spend at least some time in the office each week. The Executive Assistant will need to be present in the East Boston office on a frequent basis to support the President/CEO and interact with other staff in order to successfully fulfill the duties of the role. COVID-19 Vaccine Policy: For the safety and protection of Project Bread Staff & Constituents we do have a COVID-19 Vaccine Policy that requires all staff to be fully vaccinated per the CDC definition. Accommodation requests will be considered through our normal request process. Benefits: Benefits include health and dental, flexible spending accounts, retirement plan with match after one year, fully paid parental leave, life and long-term disability, contributions to commuting costs, professional development, and wellness expenses, and flexible paid time off. Pleaseapply hereby completing our application form and uploading your resume and cover letter in MS Word or Pdf format. Review of applications will begin on September 22 and continue until the position is filled. Project Bread is an equal opportunity employer and does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, gender expression, veteran status, height, weight, or marital status in employment or the provision of services. Please contact us *********************** if you would like to request special accommodations during the interview process.

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $17.16 - $30.90 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Friday, Monday, Thursday, Wednesday Scheduled Hours: 830am-5pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 32 Cost Center: 34000 - 3020 Marlboro Primary Care Physican This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. I. Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff. II. Major Responsibilities: 1. May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance. 2. Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style. 3. May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes. 4. May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs. 5. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. III. Position Qualifications: License/Certification/Education: Required: 1. High School diploma. 2. 6-12 months additional specialized medical secretarial/medical office training. Experience/Skills: Required: 1. 2-3 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

Assists Director, Manager, or Chief of Service in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the "go-to" person for the administrative staff. Key responsibilities * Leads and directs secretarial, clerical, and administrative support services. Plans work schedules to ensure coverage and compliance with hospital and departmental policies. Develops and maintains office systems, procedures, and policies. * Oversees departmental recordkeeping for sensitive administrative and financial data. Manages database input, report generation, and data accuracy. Evaluates and implements system updates as needed. * Monitors and reconciles budgets and expenses, resolving discrepancies. Collects and compiles data for budgets, grants, and complex reports; prepares analyses and supporting materials. * Manages daily administrative operations, including payroll, personnel records, and regulatory reporting. Processes administrative forms such as purchase orders, payment requests, and reappointment documents. * Coordinates departmental fellowship, residency, and training programs. Manages applications, schedules interviews, communicates with applicants, and oversees credentialing, licensure, and related documentation. * Plans and executes logistics for seminars, conferences, and events. Manages communications, materials, locations, registrations, and expense tracking. * Schedules appointments and meetings, maintains supervisor's calendar, and coordinates travel and meeting logistics, including agendas and materials. * Manages departmental supply inventory and equipment. Approves standard purchases, coordinates repairs, and recommends non-routine acquisitions. Serves as liaison with support departments. * Prepares and edits correspondence, reports, and confidential documents. Transcribes materials and drafts responses, ensuring accuracy and clarity in all communications. Minimum qualifications Education: * A high school level of education. Experience: * Two years of related experience * Prior customer service or administrative experience preferred * Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles. * Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations. Schedule:(Mandatory onsite days) Tue, Wed: 7:00am-3:30pm + one additional onsite day that will be 9am-5:30pm; Mon, Thu, Fri:9am-5:30pm . The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Executive Assistant to $95K - Join a Mission Driven Team! Our client, an innovative healthcare company, is seeking an Executive Assistant to provide high-level support for two C-level executives. This role requires someone who thrives in an entrepreneurial, results-oriented environment and brings 5+ years of executive support experience. Position Details: Location: Quincy, MA Work Model: Hybrid Degree: Required Responsibilities include acting as the primary liaison between executives and internal/external stakeholders; managing complex calendars to optimize executives' time; drafting correspondence, policies, and presentations; coordinating meetings including agenda creation and follow-up; processing accounts payable, legal invoices, and expense reports; conducting research and data analysis for strategic initiatives; maintaining confidential business records; and providing backup support to the executive support team. The ideal candidate possesses 5+ years of C-suite support experience; expert proficiency in Microsoft Office Suite; exceptional organizational abilities with meticulous attention to detail; outstanding written and verbal communication; proven ability to handle confidential matters with complete discretion; strong analytical and problem-solving skills; and the ability to independently manage multiple priorities under pressure. This is an excellent opportunity for a seasoned professional seeking a hybrid work schedule with comprehensive benefits and the chance to contribute to a company making a real impact in healthcare! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $62,150.40 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 830am-5pm Shift: 1 - Day Shift, 10 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3011 Marlboro Medical Association This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. III. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

As a global leader in the advancement of pediatric health, Boston Children's is committed to work that often challenges the limits of what is possible. The Center will be a resource for faculty, staff, patients and families, and a home for advocacy and new thinking across all aspects of pediatric healthcare delivery. The center will enable scholarship and education, training for future leaders in pediatric bioethics and establish Boston Children's as a leader in pediatric bioethics nationally and worldwide. This is a part-time (Mon-Fri, days, 20 hours/week), hybrid position, based in Boston. Key Responsibilities: * Coordinates administration of departmental fellowship and/or residency programs, training grants, and related programs. Records and monitors receipt of application materials and schedules interviews. Communicates with applicants, other hospital departments, and institutions by phone or in writing to assess status of applications/appointments and exchange information. Collects, prepares, routes and tracks required appointment, credentialing and licensure documents. Compiles and maintains related files and records. * Leads and directs provision of administrative support services for the Center. Recommends, implements and maintains internal office systems and procedures. Recommends and assists in development and implementation of departmental administrative policies and procedures. * Schedules appointments and meetings and maintains Executive Director's calendar. Reserves meeting locations, orders needed supplies and services, and prepares agenda and other materials. Prepares travel arrangements, including airline reservations and hotel accommodations, as necessary. * Plans, prepares, and organizes logistic and administrative requirements for seminars, conferences, and other special programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location(s), and secures necessary supplies, equipment, and services. Prepares program syllabus/schedules, collects and organizes teaching materials, receives and records registration forms and fees, and monitors expenses. * Transcribes and types from recorded dictation, shorthand or rough draft correspondence, reports, manuscripts, charts, and other materials for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Edits and updates CVs of Executive Director and other Center faculty (as determined by the ED), in Harvard format. Proofreads and edits materials for accuracy, consistency, and clarity. Receives and screens correspondence, composing and preparing responses on administrative matters as appropriate. * Organizes and maintains daily administrative operations of department. Prepares periodic reports and documents to comply with hospital, governmental, regulatory, and/or funding agency requirements. Initiates, routes, and tracks administrative forms such as purchase orders, payment requisitions, and physician reappointment forms. Minimum Qualifications Education: * High school diploma/GED required. Experience: * Two (2) years of related experience required. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.