Executive administrative assistant jobs in Maine - 55 jobs

Chebeague Transportation Company (CTC) is seeking a reliable, detail-oriented Office Assistant to support our Office Manager and administrative operations. This position is intended to begin as soon as possible to allow for training alongside the current Office Manager prior to a planned parental leave beginning in late May 2026. During the leave period, the Office Assistant will take on increased responsibility for day-to-day bookkeeping and customer service functions. There is potential for the role to continue beyond the leave period in a permanent capacity, depending on organizational needs and mutual interest. This is an in-person position based on Chebeague Island. Key Responsibilities Under the supervision of the Office Manager and General Manager, responsibilities will include: Bookkeeping & Financial Support Assist with routine accounting tasks, including accounts receivable and payable Prepare invoices and process customer payments Make bank deposits and assist with basic reconciliations Maintain organized financial and administrative records Customer Service Serve as a point of contact for customer questions related to ferry service, parking permits, tickets, and billing Provide professional, courteous assistance to year-round and seasonal customers Administrative Support Assist with parking permit records and seasonal application processing Maintain membership and customer databases Support mass mailings and routine communications Assist with reporting, filing, and other office operations as needed Operational Support Provide administrative assistance related to ferry, barge, and charter operations as assigned This position is designed to support the Office Manager role as described in CTC's Office Manager Position Description CTC Office Manager October 2023 . Qualifications Strong organizational skills and attention to detail Comfortable working with numbers and basic accounting processes Proficiency with computers and common office software (Excel, Word, email); QuickBooks experience a plus Excellent customer service skills Ability to handle confidential information professionally Prior office, bookkeeping, or administrative experience preferred Ability to work independently after training Work Environment Small, collaborative office environment In-person work required on Chebeague Island Seasonal fluctuations in workload, particularly during summer months Compensation Hourly wage range: $22-28 per hour, depending on experience To Apply Interested candidates should submit a resume and brief cover letter outlining relevant experience and availability. Applications will be reviewed on a rolling basis.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Provides senior level administrative support to an incumbent(s) who holds a position at the Chief or Vice President level. Key Responsibilities and Essential Functions Establishes and operates an efficient office by performing a wide range of complex administrative tasks. Manages an extremely active calendar of appointments. Completes expense reports. Receives and prioritizes correspondence and acts in drafting correspondence, forwarding for action, and/or distributing for information. Organizes meetings and events, including preparation of materials and presentations, and coordinating all logistics. Obtains, compiles and extracts information from a variety of resources to prepare documents, reports, and briefing papers. Edits, proofs, and formats a wide variety of documents. Prepares draft meeting minutes and circulates to participants. Coordinate all travel arrangements. Initiates purchase requisitions for supplies, services, and equipment. Assists in budget development by updating all budget files, assessing, and making appropriate recommendations on expenditure levels and other related financial issues based on analysis of previous yearly trends and expenditures. Performs other related duties as needed and assigned. Knowledge, Skills, and Abilities Proven ability to handle confidential information with discretion. Knowledge of administrative processes would typically be acquired through work experience in a professional business environment working with senior level management. Writing skills are sufficient to compose complex and executive level correspondences. Proficient with MS Office, conference platforms (e.g., Zoom, Teams, etc.), and enterprise programs (e.g., HRIS, financial systems, travel programs, etc.). Financial acumen to assist with budget development and monitoring. Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities. Demonstrated ability to work collaboratively, lead, and administer projects of JAX wide importance. Excellent project and event management skills. Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, and diplomacy. Must be flexible and available for after-hours support. Required: HS Diploma/GED Preferred: Bachelor's degree Required: 5 years exp Preferred: 8 years exp Pay Range: $69,711 - $90,624 #CA-NL6 About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit *********** . EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

Secretarial/Clerical/Executive Assistant EXECUTIVE ASSISTANT TO THE SUPERINTENDENT Located a half mile from the Atlantic Ocean and 15 minutes from Portland, RSU 23 is a 650-student, three-school district seeking an Executive Assistant to the Superintendent to join our central office team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate is a self-starter who works independently, takes initiative, and thrives in a fast-paced environment where adaptability and proactive problem-solving are essential. The Executive Assistant to the Superintendent will support the mission of RSU 23 schools and assist with tasks necessary for the efficient operations of the district. START DATE: Immediate, with consideration given to the selected candidate's transition timeline. BENEFITS: This position is an outstanding opportunity for a highly-motivated executive assistant to assume a pivotal role within our school district. Compensation for this role is competitive and the starting salary will be commensurate with candidate experience. Benefits include health, dental, vision, prescription drug coverage, long-term disability, and group life insurance. Paid time off benefits include vacation, sick and personal time, as well as holidays. This position is covered under the Maine Public Employees Retirement System. CERTIFICATION REQUIREMENTS: Bachelors degree and at least 3 years of related work experience Hold or be eligible for a State of Maine Criminal History Records Check EQUAL OPPORTUNITY EMPLOYER: RSU 23 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, age, sex, sexual orientation, gender identity, physical/mental disability, religion, ancestry, national origin or place of birth, familial status, pregnancy, genetic information, marital/civil union status, citizenship status, veteran status, or political affiliation as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. APPLICATION PROCEDURE: Apply Online Applications will be accepted until January 23, 2026. Qualified candidates will be contacted by phone. Contact Cynthia Potenza, RSU 23 Human Resources Manager, if you have any questions regarding the online application process at ************ x1925.

BerryDunn is seeking an Executive Assistant to provide support to the Senior Executive Assistant and the Leadership Team. This position offers an excellent opportunity for individuals who value teamwork, collaboration, and independent work, while allowing for professional growth within the organization. The primary responsibilities include managing daily calendars for firm executives, scheduling meetings, preparing meeting materials, compiling reports, performing data entry, and drafting various documents such as meeting minutes and presentations. As experience is gained, additional duties may be assigned. The successful candidate will demonstrate reliability, strong organizational skills, and the ability to foster and maintain professional relationships, while consistently upholding confidentiality and professionalism. This position is located in Portland, Maine, and reports directly to the Senior Executive Assistant. Travel Expectations: Anticipated regional travel to be around 10% per year. You Will Oversee and coordinate scheduling for key firm executives Organize and arrange appointments and meetings Plan and manage travel and meeting logistics, including hotel accommodations, air travel, car rentals, conference room reservations, parking arrangements for guests, and coordination of refreshments for meetings Support the preparation of reports and perform data entry tasks Input and monitor IT request updates and completions through Servicelink Provide assistance to the Senior Executive Assistant with project management and event planning Develop PowerPoint presentations and reports for meetings and virtual events Draft meeting minutes, action items, and correspondence as requested Provide administrative support for designated firm committees Maintain electronic filing systems in an organized manner Offer support to other departments and teams as needed You Have 3-7 years of administrative experience within a professional services setting. Comprehensive knowledge of Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat. Exceptional professionalism and maintains a polished demeanor. The highest standards of confidentiality, at all times. Outstanding time management and effective prioritization of tasks. Capability to work independently, as well as collaboratively, within a team environment. Strong organizational skills and meticulous attention to detail. Proficient oral and written communication. Advanced emotional intelligence and demonstrate sound business judgment. Ability to take initiative; ability to multitask, prioritize assignments, and meet established deadlines. A demonstrated ability to take direction from multiple professionals. Compensation Details The base salary range targeted for this role is $60,000 - $66,000. This salary range represents BerryDunn's good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations. BerryDunn Benefits & Culture Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what's expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn. We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact ********************* to request an accommodation. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. About BerryDunn BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm's tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com. #BD_OPS Don't See A Match For You At This Time? We invite you to join our Talent Connection and let's stay in touch

A Municipality is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior officials. This role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with with Google Suite.

H2O America is actively seeking talented, driven and effective applicants for the position of Executive Assistant (Shared Services) to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package. H2O America is the parent organization of the following subsidiary companies: San Jose Water, Connecticut Water, Maine Water, and Texas Water. We sustain life by delivering high-quality water and exceptional service while investing in the health and vitality of the communities we serve. The Executive Assistant, provides confidential executive level administrative support to Shared Services executive team members across H2O America including the Chief Information Officer, VP, Information Security Officer, and VP of Corporate Communications. The Executive Assistant thrives in a fast-paced environment, possesses excellent communication skills, and is detail-oriented. They will provide high-level administrative support by effectively managing complex schedules, coordinating communications and travel, as well as executive key administrative, clerical, and secretarial tasks to ensure operational excellence that aligns with the company's mission, vision, and values. Key Responsibilities * Provides executive support and performs technical and administrative duties in support of senior leadership. * Manages an active daily and long-term calendar including the scheduling of meetings, off-site events, and other necessary appointments. * Screens and prioritizes incoming communications to ensure timely responses and appropriate redirection. * Prepares documents and presentations, as well as maintains files and correspondence for relevant meetings. * Arranges complex and detailed travel plans, itineraries, and agendas as needed. * Collaborates on event planning and coordination of company-wide events. * Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives. * Builds positive relationships with internal staff, senior leaders, and relevant stakeholders. * Organizes and manages receipts and processes expense reports. * Executes timecard approvals/process, as needed. * Composes and prepares high-level and confidential correspondence. * Performs other duties or special projects as required or as assigned. * Travel as needed. Additional Core Responsibilities * Prepares agendas, takes meeting minutes, and ensures timely follow-up on action items. * Supports cross-functional initiatives by tracking timelines, deliverables, and stakeholder communications. * Maintains discretion and confidentiality in handling sensitive information, including HR, legal, and financial matters. * Utilizes internal systems (e.g., SharePoint, Teams, CoPilot, Workday) to manage workflows, documents, and approvals. * Coordinates office logistics such as supplies, equipment, and space planning in collaboration with Facilities or Operations. * Assists with onboarding vendors, assists with contracts, and liaises with Procurement or Legal as needed. * Works with vendors to schedule meetings for projects or specific processes (e.g., SOX walkthroughs, internal audit risk assessments). * Gathers and synthesizes information for executive briefings, board meetings, or external engagements. * Assists in coordinating communications and logistics during urgent or sensitive organizational matters. * Addresses accounts payable matters including research and coding of invoices. Additional Responsibilities: * Leads planning and execution of local office events such as service anniversaries, birthday celebrations, stakeholder visits, and other culture-building activities, including food ordering, setup/teardown, and vendor coordination. * Serves as the primary point of contact for local event logistics, ensuring seamless execution of recurring and ad hoc events at the site level. * Supports subsidiary-level hosting and hospitality, managing logistics for leadership visits including space preparation and catering. Location: This role may report out of any of our subsidiary locations, including: Connecticut Water: 93 W Main St. Clinton, CT 06413 Maine Water: 93 Industrial Park Rd. Saco, ME San Jose Water: 110 W. Taylor Street, San Jose, CA 95110 Texas Water: 1399 Sattler Rd, New Braunfels, TX 78132 Job Grade: SJW: 37S TWC: 37S CTWS: 7S Salary: SJW: $88,434.00 - 141,474.00 TX: $66,198 - $105,876 CTWS: $75,582 - $136,068 EEO Statement Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Job Description At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for 2-3 Executives in the Employee Benefits Division. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Portland, ME. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

Assistance Plus is seeking a detail-oriented individual to join our team as a Behavioral Health Administrative Assistant I. This position will assist the Behavioral Health department with administrative support tasks. This is a full time (40 hours per week) position, located at our Benton Office. Duties include and are not limited to: Accepting and promptly processing referrals for DLS, Skills, DSP, adult case management, and children's case management services as needed to assist the Referral Specialist Maintaining the referral spreadsheets for DLS/Skills/DSP/Children's, and Adult Case Management as needed to assist the Referral Specialist Reviewing all paperwork for accuracy prior to updating certification in CareVoyant and/or giving to QA department Providing excellent customer service by responding within the current business day to all forms of communication such as: phone calls, voicemails, emails, etc. Informing Director of BH of any client complaints and reportable client incidents Following and remaining current with policies and protocols set forth by the Agency, Office of Adult Mental Health Services, Division of Licensing and Regulatory Services and MaineCare Benefits Manual Establishing and maintaining professional boundaries with clients Maintaining strict confidentiality of client and staff information Maintaining all requirements of the AMHI Consent Decree as it pertains to providing client services Providing coverage support for other Administrative Assistants Confirming qualifying diagnosis information and scanning into CareVoyant Tracking when documents have been completed and ensuring timely signatures before assigning tasks for clinical signature Following up with employees on pending due dates to prevent tardiness Processing incoming faxes and emailing/coding accordingly Keeping the SOP manual for administrative tasks for BH Programs up-to-date Sending daily Kepro downloads to all BH staff and supervisor of staff Scanning bi-directional forms in CareVoyant Scanning Initial/Annual Packets in CareVoyant Performing OPT tasks such as scheduling and processing referrals/paperwork as needed to assist the OPT Department Performing other duties as assigned Qualifications Position Requirements: Proof of vehicle insurance at $50K/$100K and a valid Maine driver's license are required High school diploma or equivalent is required. Minimum of two years of previous office experience is preferred. Excellent verbal, written, interpersonal, communication, and presentation skills Must be 18 years of age or older Intermediate skill level with Microsoft 365, Word, Excel, and Teams Ability to maintain confidentiality High level of attention to detail Benefits: Generous Earned Benefit Time Mileage reimbursement Working in a team-oriented environment 12 paid holidays per year Agency-paid life insurance in the amount of your annual salary with a max of $50K Agency-paid Short-Term Disability Medical, dental, and voluntary insurances 401K Retirement Plan Employee Assistance Program (EAP) Assistance Plus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: Award-winning culture Inclusion and diversity as a priority Performance Based Incentive Plans Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability Generous PTO (including paid time to volunteer!) Up to 9.5% 401(k) employer contribution Mental health support Career advancement opportunities Student loan repayment options Tuition reimbursement Flexible work environments *All the benefits listed above are subject to the terms of their individual Plans . And that's just the beginning… With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! General Summary:Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff. Principal Duties and Responsibilities: Proactively manages their managers' time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager's direct reports. Act as liaison/represent manager with the Board, customers and others. Manages internal and external communications from and through the manager's office. Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences. Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management. Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department. Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared. Serves as a resource for manager's direct reports to ensure resolution of issues and effective, efficient use of managers' time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager's attention. Performs other duties as assigned. Job Specifications High school diploma or Associates/Bachelor's degree 6+ years of administrative assistant experience Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills Excellent written/verbal communication skills and ability to clearly articulate information Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors Strong customer service skills that exhibit the highest ethical standards at all times Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities Demonstrated project management abilities #LI-LR1 #LI-Onsite ~IN1 Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $45,600.00-$86,200.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Unum

Secretarial/Clerical/Administrative Assistant - Yarmouth High School TITLE: Administrative Assistant/Bookkeeper - YHS GENERAL JOB DESCRIPTION: The Administrative Assistant/Bookkeeper is responsible for maintaining the high school's student activity/student-oriented accounts and is the primary person to greet students and families and admit them to the building. In addition, this position supports the administration in general building operations during the academic day, especially in the area of attendance. REPORTS TO: YHS Principal and Assistant Principal SKILLS/ATTRIBUTES: Proficient in account management and specifically Quickbooks Excellent “people skills” in interacting with all school community members. Problem solver who can find the right person to help resolve issues. Proficient computer skills, including the use of the Google Suite and school-wide information systems (PowerSchool). PERFORMANCE RESPONSIBILITIES: Maintains YHS student activity and student-oriented accounts. Completes necessary reporting and communicates regularly with building and district administrators regarding account balances. Processes deposits and reimbursements and prepares and distributes checks Answers the telephone, greets visitors, refers people to the appropriate school personnel, gives messages to the appropriate persons, and answers questions Coordinates communication with students, parents, and staff regarding discipline incidents and records incidents in PowerSchool. Monitors and communicates student tardies and detention time. Schedules appointments that take place in the office conference room. Works with the school's administrative assistant team to complete office tasks. Completes other work as assigned by administration. Hours: 7:15 am - 3:00 pm The Yarmouth School Department, located ten miles north of Portland, Maine, serves students in Pre-K through grade 12 in four schools and is consistently recognized among the highest performing school districts in Maine, with two National Blue Ribbon School awards since 2018. Continually striving to improve, we are eager to add more innovative, dynamic, and motivated educators to our district. Application deadline is rolling, with an initial review of candidates on Wednesday, January 7. First round interviews will take place the morning of Friday, January 9.

IDEXX is seeking a highly organized, proactive, and professional Sr. Administrative Associate IV to support the Vice President of Global Corporate and Strategic Accounts and their team. This role offers the opportunity to collaborate with a dynamic group of administrative professionals in a fast-paced, team-oriented environment. The ideal candidate is tech-savvy and consistently stays one step ahead. You will enable your executive to operate efficiently and effectively by managing logistics, anticipating needs, and ensuring seamless day-to-day operations. This position will be based out of our Westbrook ME location. In the role of Senior Administrative Associate: Provide high-level administrative support to the Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency. Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials. Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions. Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities. Manage projects of varying scope and complexity. Remain knowledgeable of business unit policies. Facilitate information flow among team members, answer questions and provide supply information as needed. Be a “go to” person for a dynamic, collaborative, and fast paced team globally. Work closely within a team of administrative professionals within VetSoft as well as throughout the organization. What You Need to Succeed: You will need to be a master multi-tasker with the ability to shift priorities easily and often. You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. Exceptional communication skills with close attention to detail. Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged. Experience working in Smartsheet a plus but not required. You must demonstrate a high level of service and professionalism. You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. The ideal candidate will have three to five years of administrative or office experience in a corporate environment. Location: This position will be based out of our Westbrook, ME location. This will have a hybrid schedule with 2 days on site in Westbrook. Why IDEXX? We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let's pursue what matters together. IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. #LI-SUPPORT

Administrative Assistant for the Director of Life Cycle Engineering to support with all departmental secretarial tasks. Ensure workplace conditions are compliant with company safety standards, and actively participate in Safety Action Team (SAT) to help lead initiatives. Provide excellent customer service support by proactively helping with inquiries and by timely resolving issues. Champion Business Operating System (BOS) principles and productivity enhancements across the PY organization. Collect data, prepare presentations, and perform record keeping duties to manage department Viz Boards, Plan of the Weeks (POW), Digital Dashboards, and offer contributions to the Operational Performance Improvement Plans (OPIP). Identify and eliminate non-value-added activities, followed by implementation of process improvements while leveraging A3 problem-solving structured approach. Perform regular Time Accounting (WFM) and PeopleSoft Administration. Compose correspondence as needed between different departments and external stakeholders. Order and manage budgets for specialized office supplies. Assist, and back-up, the Building Manager while providing support to manage and project lead special teams as assigned. Support BMDA evaluation and associated merits. Main Point of Contact (POC) for all special company events taking place at the building. Required/Preferred Education/Training High School Diploma or GED required. Associate Degree in Secretarial Science preferred. Required/Preferred Experience Minimum 5 years of administrative support experience required. Ability to work independently, with initiative, in a fast-paced environment with multiple critical tasks. Experience in compiling and preparing reports and presentations. Excellent organizational skills and attention to detail. Effective problem-solving skills. Proficient in Microsoft Office (Word, Excel, and PowerPoint). Outlook experience preferred. Excellent organizational skills and attention to detail. Excellent written and grammatical skills with the ability to draft correspondence from general guidance. Effective communication skills. Looking for a motivated self-starter, one with the ability and desire to act with limited guidance and direction. Familiarity with BIW BMDA contracts a plus. Familiarity with BIW Standard Procedures and policies a plus.

Support Staff/Administrative Assistant The Westbrook School Department is seeking an Administrative Assistant at Westbrook High School for the remainder of the school year 2025 - 2026 and beyond. Job Description Westbrook High School is seeking an Administrative Assistant. The qualified candidate will be responsible for maintaining accurate attendance records, communicating with students, families and teachers, and compiling and distributing attendance reports. Attention to detail, aptitude in working with Infinite Campus and clear and effective communication are important skills to be successful in this demanding position. This position is approximately 10 months per year from mid-August through mid-June, and it is 40 hours per week. About the School Westbrook High School is proud to serve the City of Westbrook. Our learners represent 27 different countries of origin and speak over 15 languages other than English. The needs of individual learners are recognized and met through the work of our exemplary staff and diverse programming. We offer a wide range of extracurricular clubs, activities and athletic teams. Westbrook High School values student voice, welcomes all students, and is committed to helping students realize and achieve their dreams. Our staff endeavors to build positive relationships with students to promote, support, and enhance learning. We collaborate in teams at the freshmen and sophomore levels to provide a social emotional curriculum, assess student data, implement interventions, and talk about best practice. This allows us to prepare students for a more individualized course of study during their junior and senior years. Westbrook High School offers a STEM endorsed diploma and a Visual & Performing Arts endorsed diploma. We also offer programming to prepare students for Westbrook Regional Technical Center and PATHS. Finally, we are proud to prepare students for the Seal of Bi-Literacy through our Multilingual Learner programming and our Modern and Classical Language courses. Westbrook High School has become a springboard for students to join the military, enter the workforce or go onto college through relevant and rigorous coursework and the guidance of our Aspirations Counselor and Student Services Department. About the District Proudly serving one of the most diverse communities in the State in a growing suburb of Portland, Maine's largest city, the Westbrook School Department is dedicated to fostering a representative and inclusive workforce in order to grow as a culturally rich and equity focused district. All voices are heard in our schools. Through our student-centered programs, we meet the academic, social, and emotional needs of all learners and embrace our identity as a whole child district. Our schools serve learners in PK-high school as well as Career and Technical Education and Adult Education. We nurture a collaborative working environment and a culture of continuous growth through supportive leadership, high expectations, and opportunities for professional learning. We also offer competitive pay and generous benefits. Together we fulfill our One Promise: The best education for all, for life. We invite you to join our team! To Apply Visit the Employment page of our website, ************************ to be directed to Frontline. All candidates must complete the online application and upload the following documents: resume, transcripts, proof of certification, licensure, and CHRC, and three current letters of reference. Application deadline: Until a suitable candidate is found. EOE

Job Description The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities. Key Responsibilities: · Answer, screen, and direct incoming phone calls and emails. · Maintain organized filing systems (physical and digital). · Scan and organize incoming mail. · Make routine bank deposit deliveries. · Complete administrative updates to portals/online tools, and tasks of operations. · Prepare and edit documents, reports, and correspondence as requested. · Order and maintain office supplies and coordinate service requests. · Assist with data entry, invoicing, and light bookkeeping tasks. · Support event coordination, travel arrangements, and internal communications. · Ensure office areas are tidy, stocked, and compliant with safety protocols. · Perform other administrative duties as assigned by leadership. Required Skills and Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred). 1-3 years of administrative or office support experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and interpersonal skills. Ability to work independently and collaboratively in a team environment. Physical Requirements: Prolonged periods of sitting and working on a computer. Ability to lift up to 15-20 pounds occasionally (e.g., office supplies or packages).

Hammond Lumber Company, voted 2025's Best Places to Work in Maine, is seeking a Full-Time Cashier/Administrative Assistant for our Fairfield, Maine location. Administrative Assistant Job Responsibilities: Duties could include, but not are not limited to processing receivables and credit returns, filing, expediting, and cashier functions. Full Time Benefits Medical Insurance & Prescription Drug Plan Dental Insurance Flexible Spending Account Health Savings Account Employee Purchase Discount 401(k) Plan Discretionary Bonuses Paid Holidays Paid Time Off Volunteer Time Off Group Life and Accidental Death & Dismemberment Insurance Short Term Disability Insurance EAP and Work Life Plan Paid Parental Leave Employee Outings Employee Charge Accounts Mileage reimbursement for travel to other Hammond branch locations as needed Requirements Previous experience in an administrative role preferred Previous experience in customer service preferred Excellent telephone skills preferred Ability to travel to other Hammond branch locations for training as needed Ideal candidate must be self-motivated and able to handle multiple projects simultaneously in a fast-paced environment Salary Description Up to $45,000 annually

Full-time Description Do you have a genuine and caring interest in working with the elderly? Are you highly organized, possess outstanding interpersonal skills and display a high level of energy and enthusiasm? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals! Hiring immediately! Woodlands Senior Living is the first senior living organization in Maine to have earned an accreditation by The Joint Commission! What does this mean for you? You could have the opportunity to work with an organization that has surpassed high-level standards of quality, safety and experience for the residents, families and staff served. We are a Maine-based, family-owned-and-operated organization that provides the people of Maine a trusted partner in assisted living and memory care. Our mission is to make each day the best day possible for every resident we serve. Our teammates are committed to high standards of behavior to deliver the highest quality of care and provide a safe and inclusive work environment. What you will do as an Administrative Assistant: Scheduling and conducting/coordinating the conduct of general and job-specific orientation and ensuring complete and accurate documentation of such. Submitting reports to designated recipients. Conducting facility-level payroll procedures. Performing all other related duties as assigned by the Executive Director/Administrator. The benefits to join the team: Vacation and holiday pay because you deserve time to relax and recharge Referral bonus to show our appreciation for seeking new team members Tuition assistance because we believe in the investment of your growth and success Health, dental, vision and supplemental benefits to support your health 401(k) savings and investment plan to prepare for your future Requirements What you'll bring to the role: Must be 18 years of age Must provide proof of immunization/immunity to MMR and Varicella Strong command of the English language with the ability to follow oral and written instructions with precision Salary Description $18 - $25/hour

Full-time Description The Administrative Assistant II provides front line customer service to people entering or contacting Agency facilities. Additionally, this position provides administrative assistance to Agency programs and may provide some direct service support. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides customer service and receives, screens, refers, and directs calls, customers, and visitors; provides program information as required; refers inquiries, complaints, and problems, as appropriate; familiar with program details. Performs filing, copying, mailing, data entry, and other duties as needed. Assists with planned activities and meetings. Works with other staff to identify resources and referrals; makes referrals to community agencies and services. Orients customers and community to goals and objectives of Agency programs; assists with recruiting customers into programs Assists with other clerical duties as needed May share in the care and maintenance of the workplace Interviews, hires, trains, supervises, schedules, and evaluates staff. Maintains and complies with performance review system for direct reports; mediates staff conflicts; counsels employees with performance issues; recommends disciplinary action as necessary; assesses program equipment and supplies and may order and distribute to staff and sites as needed NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs additional duties as assigned. Requirements Experience and Skill Requirements: The following experience and skill requirements are considered essential: Experience: 2-3 years of administrative support experience Skills: Excellent customer service skills Excellent office function skills Excellent verbal communication skills Excellent listening skills Excellent typing skills Recordkeeping skills Display tact, discretion, and sound judgement Adaptable to change Ability to multi-task Organize and manage several projects at one time Prioritize and coordinate work activities Read, analyze, comprehend, and apply written procedures Proficient in using Microsoft Office applications and other computer software as applicable to the position Education and Knowledge Requirements: The following education and knowledge are considered essential: High school diploma or equivalent Formal technical training in office practice, preferred First aid and CPR certification required (applicable programs only) Other Requirements: Must pass required background checks Must hold current C.H.R.C. (applicable programs only) Must have a valid driver's license, an acceptable driving record per the program, have reliable transportation, provide proof of insurance, and must be insurable under agency policy _____________________________________________ GENERAL EXPECTATIONS: Maintains and promotes the highest level of understanding of the Agency's Mission, Vision, and Goals. Maintains confidentiality; protects the Agency by keeping information concerning employees, those we serve, and the Agency itself confidential. Follows all safety policies and procedures with a "safety first" approach to all job duties. Exhibits a positive, professional, and collaborative attitude with others inside and outside the Agency. Exhibits teamwork through effective internal communication and working relationships. Is punctual for scheduled work and uses time appropriately. Performs required amount of work in a timely fashion with a minimum of errors. Participates in trainings, conferences, and meetings as necessary. Possesses and exhibits the highest standards of professionalism and personal integrity. Represents the Agency in the community as appropriate to the role. _____________________________________________ PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel; sit and talk or hear, including on the telephone; and occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. _____________________________________________ WORK ENVIRONMENT: The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office setting. Noise level is quiet to moderate. Occasional local travel may be required, sometimes in inclement weather. _____________________________________________ Salary Description $17.00/hr

The Sugarloaf Race Administrator Assistant is a key player in making race events and competitions run smoothly on the mountain. This is a unique role in that hours will fluctuate based upon race schedules. The Race Administrator Assistant will be responsible for race entries and documenting results for competitors and will work with large groups of volunteers to meet the needs of each unique race or event. The ideal candidate for this job will have previous experience in or knowledge of ski racing, however, we are willing to train the right fit. If you enjoy ski racing and on-snow events and want a front seat for all the action this winter, please apply today! Responsibilities * Assist in the paperwork and tasks required to document and facilitate race entries and results for competitors * Complete clerical duties required for the department, for events, and/or assigned by the Race Administrator * Assist with cash ups for events * Organize and assist large groups of volunteers for each event as needed * Be able to learn and use timing systems and equipment Qualifications * Be comfortable working in a fast-paced environment with periodic slow times * Have basic computer skills and be willing to be trained to use job specific software and programs * Must be able to ski or ride to event sites * Be able to work flexible hours with a schedule that varies with event needs and volume * Have strong people skills and be a team player Sugarloaf Team Member Benefits include: * Free lift pass for skiing and/or riding (at all New England Boyne Resorts) * Discounts at resort F&B and retail locations * Discounted ski/snowboard lessons and rentals * Access to Nordic trails and discounted equipment rentals at our Outdoor Center location * Discounted passes at other Boyne and partner resorts