Executive Assistant
Executive Administrative Assistant Job 8 miles from Melvindale
Executive Assistant
/ACCOUNTABLE TO: COO
/CLASSIFICATION: Full-Time, Salaried Exempt
/SALARY: $55,000-$60,000
/ABOUT LIFE REMODELED: Life Remodeled works with communities and organizations to create neighborhood revitalization that lasts. Our unique model repurposes vacant properties into one-stop hubs of opportunity where families can thrive. We fill these hubs with the best and brightest nonprofit organizations and facilitate collaboration to create far greater life transformation together than was previously possible alone. Together, we ensure three things:
Detroit students perform at/above grade level in math and reading
Families have access to essential health and wellness services
Community members obtain higher paying jobs and achieve economic self-sufficiency
/DEFINING THE OPPORTUNITY: The Executive Administrative Assistant role is essential to our success! You're the backbone of our mission through an administrative lens, ensuring the COO and CEO have what they need to seamlessly serve the needs of our external stakeholders and team members, and that they meet their internal commitments and goals. You anticipate the needs of others, looking ahead to prevent problems from arising. This position involves scheduling meetings, booking travel, managing communication at a high level, keeping track of expenses, and running side-by-side with the fast paces of our COO and CEO.
/COMMITTED TO OUR CORE VALUES:
• Community First: We prioritize the expertise, desires and needs of students and community residents in the neighborhoods where our projects are focused. Their ideas, hopes and dreams matter most. Bottom line, no matter how awesome anyone thinks Life Remodeled's projects are, they mean absolutely nothing if they don't align with the values and ambitions of children, youth and adults who make up the local community.
• Always Find a Way: Our annual goals are always nearly out of reach. Unforeseen circumstances happen. Things change, and we are not only flexible, but we find better solutions than ever before. Every day we are innovating and creating a future that doesn't yet exist. There is always a way, and our team is made of those who not only believe this, but they make it happen.
• Bold Humility: Wielding the powerful balance of boldness and humility is what drives Team Life Remodeled to take the form of servant leaders, who value the needs of others over our own with confidence and determination. We embrace our weaknesses and limitations, and we know we all have blind spots. Therefore, we are life-long learners who see every encounter and every challenge as opportunities to learn and grow as human beings.
/YOUR RESPONSIBILITIES:
Proactive thought partner who manages your COO's and CEO's time in a fast-paced, mission-focused, commitment to high-quality service environment.
Owns and drives calendars and reminders.
Facilitates the scheduling process and relevant communications with external relationships with friendly professionalism and high attention to detail.
Coordinates end-to-end travel needs.
Actively seeks tech opportunities and solutions to automate administrative tasks and functions both internal and external to the organization.
Develops and refines administrative processes while also evaluating and managing future administrative needs
Processes expenses for the COO and CEO on a timely basis.
Supports administrative aspects of our internal commitments.
Plans and prepares agendas and materials for Life Remodeled Board meetings and serves as the Board Liaison.
Maintains the order and organization of our offices, and communicates general office decorum expectations to staff.
Prioritizes tasks wisely.
Obtains and shares information with the broader team as needed.
Assists with the creation and preparation of materials - including proofreading, copying, and binding.
Communicates candidly with the COO and CEO.
Attends meetings, captures major takeaways, and works with the COO and CEO to ensure follow-up as needed.
Completes special projects as needed.
Maintains confidentiality regarding staff/organization information.
Manages HR administrative needs.
Manages Next Level Nonprofit administrative needs.
/YOU MAY BE THE IDEAL CANDIDATE IF:
You are highly responsive, have strong interpersonal and communication skills, and you deliver great results consistently.
You are obsessed with the highest quality of customer service.
You are a problem-solver and solutions-focused.
You are extremely organized, excellent at time and project management, have clear systems and composure to deal with multiple tasks at once, and ensure everything gets done in a timely manner.
You are an excellent proofreader.
You have a high EQ.
You are highly professional and diplomatic.
You have a passion for finding how to use the latest technologies to make your role as efficient and effective as possible.
You are proficient with Google Workspace.
You can be trusted with confidential information.
You have strong verbal and written communication skills.
You exhibit a strong passion for continuous learning and growth
You have a minimum of 5 years of experience in a fast-paced environment supporting senior executives.
Bachelor's degree, strongly preferred.
/HOW TO APPLY:
● Please submit a resume and responses to these five questions to: ************************
/QUESTIONS
Provide a written response to a client requesting a meeting with the CEO of an organization who is not available for the meeting date requested.
Would the people who know you best say that you are relentless in your pursuit of excellence? If so, why?
In what ways can you recognize that you have a talent for building a successful professional relationship with an executive, and how you can maintain it over time?
Describe an experience of exploring and implementing new office software and tools that made your role more effective.
What makes you confident in your ability to elevate the executive administrative capacity of the organization and provide excellent communication with our partners? Can you offer specific instances that support your belief?
We are fortunate to receive many inquiries to our job postings, so we will only be able to respond to candidates who most closely match our qualifications. Thank you for understanding!
Executive Assistant
Executive Administrative Assistant Job 3 miles from Melvindale
About Us:
We're a growing company dedicated to innovation and efficiency, seeking a proactive, driven Executive Assistant to support our executive team. This role is perfect for someone with strong common sense, who's eager to be mentored and develop within a fast-paced environment.
Position Summary:
As an Executive Assistant, you'll be essential in keeping our executive team organized and focused. You will oversee a range of tasks that require keen attention to detail and solid decision-making skills. This includes managing bill payments, monitoring financial processes, and being the key point of contact to ensure all related responsibilities are on track. We're looking for someone resourceful who can provide solutions, make quick, informed decisions, and secure answers as needed to keep things moving smoothly.
Key Responsibilities:
Manage executive calendars, coordinate meetings, and handle travel arrangements with accuracy and efficiency.
Oversee billing and financial-related responsibilities, ensuring prompt payment, tracking details, and providing necessary updates to key personnel.
Act as the liaison between executives and both internal and external contacts, communicating with professionalism and discretion.
Anticipate executive needs and proactively address potential issues, providing support in a timely manner.
Take the initiative to find answers, make sound decisions, and address tasks independently when possible.
Assist with special projects and research as needed to support business initiatives.
Who We're Looking For:
A quick thinker with strong organizational skills who can adapt to changing priorities.
Excellent interpersonal skills with a proactive, problem-solving mindset.
Common sense, attention to detail, and the ability to manage tasks independently.
Eagerness to learn and grow, with an openness to mentorship and development.
Qualifications:
Bachelor's degree or equivalent experience.
Proficiency in Microsoft Office Suite, Google Workspace, and general digital literacy.
Prior experience in an administrative or support role is beneficial but not essential; we value eagerness to learn.
Why Join Us?
Direct exposure to executive leadership and opportunities to make a meaningful impact.
Growth potential in a dynamic environment with hands-on mentorship
A culture that values your input and encourages professional development.
Executive Assistant
Executive Administrative Assistant Job 8 miles from Melvindale
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
Calendar management for executives
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Qualifications
Bachelor's degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Sr. Administrative Assistant
Executive Administrative Assistant Job 8 miles from Melvindale
Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of June 30, 2024, Newmark's company-owned offices, together with its business partners, operate from approximately 170 offices with 7,800 professionals around the world. To learn more, visit nmrk.com or follow @newmark.
Under limited supervision, performs advanced administrative duties requiring broad experience, skill and knowledge of organization policies and practices for a specific department or individual.
ESSENTIAL DUTIES:
Prepares comprehensive and complex proposals, reports, correspondence, charts, tables, graphics and other documents using various software packages.
Researches and creates complex data and information for inclusion in reports, information packages and/or presentation materials.
Production and distribution of monthly reports for internal and external clients, based on area of business.
Maintains calendar of appointments for assigned staff or department.
May directly assist in budget preparation and control activities.
May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, facilities, operations, etc.
Interfaces with company personnel and outside parties to coordinate meetings, conference calls and appointments. Researches and identifies site and amenities for event partnering with vendors and in-house associates.
Coordinates travel arrangements including air reservations, cost comparisons, scheduling options, hotel reservations, and car rental reservations. Develops travel itinerary to correspond with schedules. Verify the travel costs allocations, address discrepancies. Assists in the completion and processing of expense forms for assigned staff.
Answers telephones providing callers with specific information, transcribing messages, and when necessary directing callers to appropriate staff or voice mail.
Develop and maintain departmental filing & tracking systems. Includes establishing files for all written/email correspondence, project work, and reports. Coordinates off-site storage for old files.
Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment. May review vendor contracts with regard to service and research new vendor offerings.
Provides additional support through copying, faxing, and mailing as requested by assigned staff.
Monitor and order general office supplies as needed. Processes invoices for supply orders.
Handle other duties as specifically designated by department.
Maintain good working relationship with clients and employees, providing assistance or directing them to the appropriate department to resolve questions or issues
SKILLS, EDUCATION AND EXPERIENCE:
High School diploma or General Education Degree (GED) required.
Minimum 4 years previous related work experience.
Ability to be creative and flexible in order to meet deadlines while working with changing priorities.
Skilled in Microsoft Word, PowerPoint, Excel, and Outlook software.
Excellent organizational abilities.
Strong proofreading and editing skills.
Excellent business vocabulary, grammar, and effective communication skills.
Ability to maintain discretion regarding personnel and industry-related matters.
Excellent interpersonal skills.
Must be detail oriented to ensure accurate deliverables.
May perform other duties as assigned.
Salary: $50,000 - $65,000 annually
The expected base salary for this position ranges from $50,000 to $65,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).
WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements
NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law
Executive Assistant, Office of the President
Executive Administrative Assistant Job 18 miles from Melvindale
Responsible for working directly with the President & CEO performing a number of administrative duties including calendar management, meeting planning/logistics (including Executive Committee, Board of Directors meetings, and Ad hoc Meetings), document management/distribution, meeting minutes, expense reporting, file document management, and phone coverage. Frequently and independently handles a wide variety of complex and confidential situations that may be time sensitive.
Essential Functions and Responsibilities to CEO:
Maintain CEO calendar; schedule all internal/external meetings, events and travel arrangements, establish appointment priorities. Many meetings are highly complex and involve internal and external parties.
Proactively confirm meetings, reservations, etc. and ensure the CEO has all necessary information for all appointments in advance (i.e. materials, driving/parking directions, reservation confirmations, etc.).
Maintain after-hours access to email and calendar as needed to manage issues related to CEO calendar (i.e. last-minute changes to location, time or cancellation/reschedule notifications).
Relieve CEO of a variety of administrative matters by assuming delegated authority in assigned areas.
Maintain visible presence in Office of CEO; greet visitors to the CEO Office.
Record and transcribe minutes at Executive, Management, and designated ad hoc meetings distributing to all parties involved.
Perform administrative support activities such as maintaining files and central historical records according to guidelines, ordering supplies and equipment, preparation of expense reports, etc., for CEO's office.
Provide all telephone coverage, assessing urgency and importance of situations and taking appropriate action/follow-up (includes fielding calls when necessary).
Review all incoming written correspondence, summarize content and brief Senior Executive Team regarding important issues or conflicts; organize and prioritize all incoming information.
Ensure in the CEO's absence that requests for action and information are fulfilled in a timely manner.
Proactively work to improve functions/processes in the Office of the CEO.
Anticipate and meet, or exceed, internal and/or external customer expectations and requirements; establish and maintain effective relationships with customers and gain their trust and respect.
Support the mission of The Community House.
Perform other related duties as assigned.
Essential Functions and Responsibilities to Board of Directors:
Liaison between Board members and CEO (and other Executives when necessary), providing information as needed.
Work with CEO and Board Chairman to establish yearly meeting schedule and agendas.
Create and maintain meeting packets for each meeting (working in collaboration with several departments to coordinate materials for packet) and post within agreed upon timelines prior to each meeting.
Record and transcribe minutes at Board meetings distributing to all parties involved.
Keep historical files of all Board minutes, actions, votes, etc.
Organize annual Board meetings and Board Orientation Training programs as appropriate.
Establish and maintain Board Member lists; contact information, terms, etc.
Perform other related duties as assigned
Qualifications:
3-4 years Executive Assistant experience, with minimum 2 years of experience reporting directly to executive-level management preferred.
Associates degree or equivalent work experience.
Experience in non-profit charitable organizations preferred.
Ability to communicate effectively (written & verbal) with a large and diverse constituency, including senior leadership, donors, foundations, supporters and support staff, representatives of other organizations, non-profit and for profit, various government/municipality officials, representatives, and vendors.
Proficient in Microsoft platform applications: Outlook, Word, Excel, PowerPoint; Donor Perfect and QuickBooks knowledge a plus.
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
Excellent judgment in aligning and adjusting to shifting priorities.
Demonstrated ability to handle confidential information.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Ability to work and thrive in a diverse environment.
Ability to make decisions and problem-solve using logic to identify key facts, explore alternatives, and identify appropriate solutions.
Ability to work independently with little direct supervision.
Demonstrate The Community House's Core Values of Accountability, Service Excellence, Quality, Diversity, and forging strong Relationships.
Respect the talent and unique contribution of every individual, culture and ethnic group and treat all people in a fair and equitable manner.
Valid State of Michigan Drivers License.
Compensation commensurate with experience.
Competitive Benefits: Including medical, dental, short-term disability, life, paid vacation and sick time, 401(K) retirement plan, and generous number of paid holidays!
Executive Assistant
Executive Administrative Assistant Job 22 miles from Melvindale
The executive assistant is responsible for providing professional, courteous and effective support to the President of Planterra. This role necessitates a proactive and problem-solving mindset and is expected to represent the President of Planterra both internally and externally. This individual will be responsible for managing the president's daily schedule, overseeing correspondence, and serving as the primary point of contact for matters relating to the company President.
The ideal candidate will possess strong communication skills, a high degree of professionalism, and the ability to organize and multitask in a fast-paced environment. The Executive Assistant will also manage special events hosted or chaired by the President, including invitations, RSVPs, and event coordination.
Responsibilities
Manage the President's Calendar: Schedule, coordinate, and confirm meetings, appointments, and travel arrangements for the President. Ensure efficient use of time by anticipating needs and addressing potential scheduling conflicts.
Daily Correspondence Management: Handle the President's incoming calls, emails, and other communications. Draft, proofread, and respond to emails and letters on behalf of the President, ensuring professional and timely communication. Follow up with vendors and external stakeholders such as contractors as needed.
Event Coordination: Take the lead on special events hosted or chaired by the President. Coordinate event logistics, send out invitations, track RSVPs, and ensure all event-related details are managed smoothly. Act as the primary point of contact for external partners or attendees related to these events.
Travel Coordination: Arrange travel accommodations, itineraries, and related logistics for the President, ensuring a seamless and efficient travel experience.
Document Preparation: Prepare reports, presentations, and other documents as requested by the President. Maintain organized records and files for easy access and reference. Alert President to upcoming deadlines and be forward-thinking regarding major project milestones.
Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Exercise discretion when dealing with internal and external communications.
Technology Support: Utilize Microsoft Office and other software to manage tasks, prepare presentations, and ensure effective communication and organization. Ensure the President's devices and tools are running efficiently and stay up to date with necessary applications.
Skills
Excellent Communication Skills: Strong written and verbal communication abilities with a keen attention to detail. Must be able to draft professional correspondence, communicate clearly with internal and external stakeholders, and interact with all levels of personnel.
Technologically Savvy: Proficient in the Microsoft Office (Word, Excel, PowerPoint, Outlook) and able to adapt quickly to new software tools and technologies.
Organizational Skills: Strong time management and multitasking abilities with a high level of attention to detail. Ability to prioritize tasks and manage competing demands. Think through a request with vague or no clear direction on next steps.
Professionalism and Discretion: Ability to handle sensitive and confidential information with the highest level of professionalism and confidentiality.
Event Planning Experience: Previous experience coordinating events or large meetings is a plus. Display ability to manage logistics, invitations, RSVPs, and the execution of smooth events.
Adaptability: Ability to thrive in a fast-paced, dynamic work environment. Must be flexible and willing to take on new tasks as needed. Candidates who have experience in working with executives who have high expectations and can maintain a professional demeanor will excel in this role.
Qualifications
Bachelor's degree preferred or equivalent experience in executive assistance or office management.
Minimum of 3-5 years of experience as an executive assistant or in a similar support role.
Experience supporting senior executives is a plus.
Executive Administrative Assistant
Executive Administrative Assistant Job 18 miles from Melvindale
We are seeking a highly organized and proactive Executive Administrative Assistant to join our team in Birmingham, MI. The ideal candidate will be responsible for supporting the day-to-day administrative operations of our family office, managing administrative tasks, and ensuring smooth communication and scheduling. This position requires attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently.
Responsibilities:
Manage and maintain executives' schedules, appointments, and travel arrangements.
Coordinate and organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
Arrange travel itineraries, including flights, accommodations, and ground transportation.
Handle incoming and outgoing communications on behalf of executives.
Maintain office systems, including data management and filing.
Prepare reports, presentations, and briefs.
Assist with event planning and coordination.
Provide general administrative support to ensure efficient operation of the office.
Handle sensitive information in a confidential manner.
Order lunches for office meetings and events, ensuring that all dietary preferences and restrictions are accommodated.
Qualifications:
Proven experience as an administrative assistant or office admin administrator.
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficient in MS Office.
Knowledge of office management systems and procedures.
Bachelor's degree preferred.
Additional Skills:
Experience in managing travel arrangements, meeting coordination, and ordering lunches.
Benefits:
Competitive salary with medical, dental, vision, and life insurance.
Paid Time Off (PTO)
Opportunities for professional development and career advancement.
About KMI Family Ventures:
KMI Family Ventures is a dynamic, multi-generational investment firm with a diverse portfolio spanning numerous industries. We pride ourselves on our ability to identify and nurture innovative companies that demonstrate strong growth potential and align with our long-term vision. Our portfolio includes investments in sectors such as technology, insurance, real estate, and finance. With a hands-on approach, we provide not just capital, but also strategic guidance, industry connections, and operational expertise to help our portfolio companies thrive in an ever-evolving business landscape.
Executive Assistant
Executive Administrative Assistant Job 28 miles from Melvindale
The Institute for Higher Learning, a dynamic educational consulting firm, is looking for a full-time Executive Assistant at our Ann Arbor office. This position plays a key role in managing daily operations while providing research and writing support to the Management Team. The ideal candidate thrives in a fast-paced, multitasking environment. Please note, this is an in-office role, not remote.
Key Responsibilities:
Manage email correspondence and the schedule for the Managing Partner using Outlook
Maintain an organized task list for the Managing Partner
Oversee client files, and assist with document review, internet research, and other related tasks
Communicate with clients via email, phone, and in person
Answer phone calls, track office inventory, and manage the company's email inbox
Provide additional administrative support and contribute to various projects as needed
Qualifications:
Excellent verbal and written communication skills
Strong customer service and interpersonal skills
Exceptional organizational abilities with keen attention to detail
Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
Proficient with computers and various software tools
Experience conducting research using online resources
Positive attitude with a focus on client satisfaction and relationship-building
Discreet handling of confidential and sensitive information
Demonstrated professionalism and adaptability in all tasks
2-3 years of progressive office experience preferred
Bachelor's degree required
Schedule: 9am to 6pm Monday through Friday
Salary: Starts at $45,000/year, depending on experience
Benefits: Group medical and dental insurance available
Paid Time Off: 15 days per year
Please submit your résumé and cover letter for consideration.
Executive Administrative Assistant
Executive Administrative Assistant Job 28 miles from Melvindale
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to the Founder and Managing Partner. This role is critical for the seamless operation of both the professional and personal facets of the executive's life, requiring adaptability, attention to detail, and a deep understanding of the company's objectives. You will play a pivotal role in our business expansion efforts and enjoy significant opportunities for growth and career advancement.
What You Will Own:
Strategic Scheduling and Administrative Support
Calendar Management: Balance a dynamic schedule, managing priorities across calls, meetings, and personal obligations.
Travel Arrangements: Organize domestic and international travel, including flights, accommodations, and logistics. Flexibility is key as travel demands surge.
Scheduling and Email Correspondence: Manage a high volume of emails, calendar invites, and schedule adjustments with an eye on business priorities, ensuring important items aren't sacrificed for urgent tasks.
Meeting Preparation: Prepare daily agendas, provide summaries of prior communications, and ensure the executive has relevant materials and objectives at hand.
Expense Management: Track, submit, and manage expense reports and handle other financial logistics as needed.
Business Enablement and Efficiency
Project Coordination: Assist with navigating and managing initiatives across the portfolio companies, Solyco's overall activities, and capitalization strategies. Ensure preparedness for meetings, with investors, where timing and access are critical.
Information Synthesis: Gather and organize research, meeting materials, and follow-ups, providing succinct summaries to support the executive's preparation and decision-making.
Communication Strategy: Support the executive's strategic communication, refining messages, and providing context for high-impact conversations, including rescheduling as business needs shift.
Personal and Office Management
Errands and Personal Tasks: Handle errands, such as dry cleaning and lunch pickups, assist with family-related requests, and manage small tasks that ensure smooth day-to-day operations.
Office Management: Oversee light office upkeep, supply ordering, and IT troubleshooting to maintain a well-equipped environment.
Event Coordination: Support occasional event planning, guest coordination, and meeting room preparations, ensuring everything from slide decks to refreshments is in order.
Intuitive and Independent Workflow
Dynamic Prioritization: Utilize an intuitive understanding of the business's goals and the executive's preferences to make real-time adjustments. This includes anticipating changes, assessing the urgency, and implementing a smooth reorganization as priorities shift.
Boundary and Access Management: Balance availability with the executive's time zones, adjusting responsiveness based on urgency and actively managing their accessibility to ensure focused work time.
Proactive Organization: Set up workflows and systems that align with the executive's fast-paced, outcome-oriented style, ensuring that productivity tools and schedules enhance efficiency.
Additional Responsibilities
Strategic Thinking and Initiative: Ability to prioritize, discern strategic relevance in materials, and work with discretion, maintaining confidentiality at all times.
Technical Proficiency: Strong command of MS Office and Google Workspace, with a willingness to learn programming basics or advanced Excel functions for analytical support.
Growth Potential: There's a path for career development and an expanding scope as the company grows.
Qualifications
Education: Bachelor's degree or equivalent years of experience.
Experience: Minimum of 5+ years in an Executive Assistant role, preferably supporting senior executives.
Skills: Exceptional organizational, communication, and time management skills, with a track record of proactive problem-solving and independent task management.
Additional Information
Location: This position will be based in-office.
Travel: 10-30% travel, with flexibility around the executive's needs and project-driven demands.
Solyco is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce. We are committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. To request reasonable accommodation, contact Tammie Hollar @ *************************.
Executive Assistant & Alumni Engagement Coordinator
Executive Administrative Assistant Job 47 miles from Melvindale
PRIMARY RESPONSIBILITY:
Provide executive level administrative support to Associate Vice President (AVP) of Alumni Engagement and Annual Giving and The University of Toledo Alumni Association Board of Trustees. Establish, maintain, and manage an organized, effective, and professional operating environment for the Alumni Engagement and Annual Giving team.
SPECIFIC DUTIES:
The following duties reflect management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Executive administrative office related responsibilities:
Manage the day-to-day administrative affairs and the calendar of the AVP of Alumni Engagement and Annual Giving.
Initiate, prioritize and compose correspondence for AVP of Alumni Engagement and Annual Giving and the department.
Arrange travel including transportation, overnight accommodations, and itineraries for the AVP of Alumni Engagement and Annual Giving, when needed.
Perform clerical tasks to include answering phones, sorting, and distributing mail, and maintaining files. Orders supplies including business cards, letterhead, note cards, envelopes, etc.
Manage budget related items for the AVP of Alumni Engagement and Annual Giving including monthly budget reviews for office income and expenses, the processing of receipts, monthly credit card reconciliations, office-related purchases, check requests, and UToledo indexes related to Alumni Engagement.
Alumni Association (AA) Board of Trustees related responsibilities:
Coordinate activities and meetings for the AA Board of Trustees, Executive Committee and assigned Alumni Association Committees.
Prepare and distribute Board meeting notices, agendas, minutes, and other materials in a timely manner.
Maintain the official records of the Board of Trustees including meeting minutes for all Board and assigned committee meetings; resolutions and other business related to Board activities.
Schedule all Board and assigned committee meetings; preparation of attendance lists; catering; equipment needs.
Provide support for all Board and assigned committee meetings.
Maintain current professional and personal data on trustees; maintain Board member mailing list.
Coordinate activities and meetings for Past Board Presidents twice per year.
Manage Board nomination process.
OTHER RESPONSIBILITIES:
Assist in the planning and support of Alumni Association events and activities including but not limited to Homecoming, Art on the Mall, home and away football tailgates, and other events as needed.
Effectively communicate with alumni, internal, and external contacts regarding alumni and annual giving activities.
Manage internal and external requests for information.
Coordinate scholarship application process, documentation, and awarding.
Other duties as assigned.
QUALIFICATIONS:
Associate degree in business, secretarial science, or related professional field preferred. Experience and high skill level with Microsoft Office 365 including the ability to transfer and use information between applications required, and ability to learn job-specific technology and applications. Minimum 3-5 years of executive administrative assistant experience preferred. Event coordinator or meeting planning experience preferred. Non-profit experience preferred.
Administrative Assistant
Executive Administrative Assistant Job 28 miles from Melvindale
Are you a highly organized, detailed oriented professional looking for an administrative support role with a small Ann Arbor-based firm backed by a 2B+ company? If yes, please read on!
About Us
EAVX is the innovation hub, and newest business unit of the $2B+ revenue enterprise of JB Poindexter & Co. (JBPCO). With 95% of JBPCO's business dedicated to transportation, EAVX leverages its market leadership and formidable resources to collaborate with chassis partners and technology suppliers for the purpose of optimizing the design and manufacture of next-generation commercial vehicles. Our holistic approach to integration, deployment and serviceability empowers the world's leading fleets to meet high standards for sustainability and performance - transforming the road ahead.
JB Poindexter & Co is a privately held, diversified manufacturing company forecasting $2.5B in annual revenue and 9,000 team members in 2022. The nine operating subsidiaries, covering over 50 locations, are engaged in the production of commercial truck bodies, step-vans, utility trucks, funeral coaches, limousines, electric and alternative fuel vehicles, pickup truck bed enclosures, precision machining, and expandable foam plastic packaging. For more information, visit jbpoindexter.com.
About the Job
The Administrative Assistant reports to the EAVX Marketing Operations and Administrative Manager and is essential in supporting the day-to-day operational and administrative needs of the EAVX office. This role is responsible for ensuring the office functions smoothly by managing supplies, equipment, and office spaces, greeting visitors, coordinating with vendors, and providing scheduling support. Additionally, the Administrative Assistant will manage calendars, travel, and other scheduling tasks for the executive leadership team. This role also includes serving as a liaison with JBPCO IT and assisting with onboarding and event planning.
Responsibilities:
Visitor & Customer Experience: Greet visitors and customers, ensuring a warm, professional welcome and assisting with inquiries as needed.
Office Supplies & Equipment: Order and manage office supplies, ensuring necessary materials are stocked and readily available, and oversee equipment maintenance (e.g., printers, coffee machines).
Facilities & Vendor Coordination: Oversee the cleanliness and functionality of office spaces, coordinating with cleaning services and facilities vendors (such as Cintas) to maintain an efficient and comfortable work environment.
Scheduling & Calendar Management: Provide scheduling assistance for the executive leadership team, including calendar management, travel arrangements, and appointment coordination.
Event & Activity Coordination: Assist in organizing company events, team-building activities, and internal celebrations, contributing to a collaborative and positive work environment.
Employee Onboarding Support: Assist with the onboarding of new employees by preparing workstations, providing materials, and coordinating with HR to ensure a smooth transition.
IT & Tech Liaison: Troubleshoot basic IT issues and serve as the liaison between the organization and the parent company for more complex technical needs, ensuring swift resolution of tech-related concerns.
About You:
High school diploma or equivalent; additional administrative or customer service training is a plus.
Strong organizational and time-management skills, with the ability to handle multiple tasks in a dynamic environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling tools.
Excellent interpersonal and communication skills, both verbal and written.
Basic troubleshooting skills for office equipment and technology, with familiarity in coordinating with IT departments.
Positive, professional demeanor with a proactive approach to problem-solving.
Capacity to work both independently and as part of a team, maintaining confidentiality and discretion as required.
Availability to assist with after-hours events or activities on occasion.
Administrative Assistant
Executive Administrative Assistant Job 39 miles from Melvindale
Oxford Township Contractor is looking for a temporary 6 month administrative role.
APPLY NOW or call 1-810-664-0573
Responsibilities
Manages daily administrative and office support operations including establishing work priorities and workflow.
Oversees, maintains and coordinates the processing of employee weekly payroll.
Enters labor hours for field personnel into database for payroll purposes.
In conjunction with payroll tasks, maintains and coordinates weekly equipment reporting.
Oversees maintenance of office records and inventories of office supplies, safety posters and FR clothing.
Sets up new jobs and distributes materials accordingly.
Supports aspects of the company's random drug testing and CDL program.
Ensures the execution of company office policies and procedures.
Assists with the coordination of field and operational activities in association with Project Managers.
Assists with week-monthly reports, payroll records, union benefits, and wages.
Prepares expense reports for all office and field personnel.
Reviews invoices/packing slips for accuracy and completeness.
Sorts incoming field mail and processes per company procedures.
Assists with copying invoices, timesheets, special reports, etc.
Follows Document Control procedures including stamping, routing, and sorting project specifications and drawings.
Required
A basic understanding of generally accepted accounting practices
Extensive knowledge of general office procedures and practices
Demonstrated multi-tasking and data entry skills, and prioritizing
Ability to anticipate and meet internal customer needs
Ability to work independently and meet deadlines
Proven communication, organizational, documentation and interpersonal skills
Excellent computer skills including familiarity with Microsoft Office
Qualifications
High School Diploma or Equivalent (Education beyond High School preferred)
Minimum 2 years of administrative and/or clerical support experience
Why work for Qualified Staffing?
We offer a fantastic benefits package to all our employees. This includes healthcare, vacation/holiday pay, and 401K! In fact, these are the same benefits that we offer our corporate employees! A
pplying for one job with Qualified Staffing is like applying for hundreds of jobs all at once!
We respond to every job applicant within 24-48 hours.
Executive Assistant
Executive Administrative Assistant Job 8 miles from Melvindale
Job Description
This is a Hybrid Role!
is in Royal Oak, suburb of Detroit.
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our executive team. In this key role, you will act as a trusted partner to leadership, ensuring smooth daily operations, effective communication, and enhanced productivity.
The ideal candidate is a dynamic professional with excellent communication and problem-solving skills, capable of managing multiple tasks and priorities in a fast-paced environment. If you thrive on organization, enjoy building efficiencies, and excel at anticipating needs, this role is the perfect opportunity to contribute to our team’s success.
Compensation:
$60,000
Responsibilities:
Executive Support:
Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Act as a liaison between leadership team and other stakeholders.
Handle confidential and sensitive information with discretion and professionalism.
Financial Management:
Review, track and pay office bills and related expenses.
Reconcile monthly accounts to all bills are paid and accounted for.
Print and send monthly rent checks as directed.
Communication Management:
Manage email communications, to ensure focus and timely replies for urgent communications.
Screen phone calls and direct inquiries to the appropriate person or department.
Prepare presentations, reports, and documents for executive meetings.
Project Management:
Assist in the planning and execution of special projects and initiatives.
Track deadlines, milestones, and deliverables, ensuring that projects are completed on time.
Coordinate and facilitate cross-departmental collaboration to support business objectives.
Office Management:
Organize and maintain office supplies, equipment, and facilities.
Support logistics for internal and external meetings, events, and conferences.
Ensure that the executive’s work environment is efficient, well-organized, and conducive to productivity.
Travel Coordination:
Organize travel arrangements, including flights, accommodations, itineraries, and ground transportation.
Prepare travel expense reports and ensure compliance with company policies.
General Administrative Support:
Handle personal tasks for executives as needed, ensuring efficient time management.
Monitor and maintain office systems, such as filing and record-keeping.
Qualifications:
Education:
Bachelor’s degree or equivalent experience preferred.
Experience:
3+ years of experience in an executive support or administrative role.
Experience in managing multiple executives or supporting senior leadership is a plus.
Skills & Competencies:
Exceptional organizational and time-management skills.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
Ability to manage and prioritize tasks in a fast-paced environment.
Discretion and confidentiality in handling sensitive matters.
Strong attention to detail with the ability to problem-solve and think critically.
Preferred:
Familiarity with CRM or ERP systems.
Ability to work independently and as part of a team.
About Company
uBreakiFix® by Asurion specializes in bringing life back to your essential devices, ensuring you stay connected and productive. With a proven track record of over 3 million successful repairs, our team of skilled technicians is dedicated to providing fast, reliable, and affordable repair services for cell phones, tablets, computers, and game consoles. Whether it’s a shattered Samsung Galaxy screen, a malfunctioning PC, or an iPhone with battery issues, we have the expertise to make your device feel like new again.
Conveniently located near Detroit, uBreakiFix® by Asurion is committed to quality, backed by a 1-year limited warranty* and a price match guarantee on all repairs. Our goal is to deliver simple solutions, exceptional service, and peace of mind, so you can get back to what matters most. Visit us today for expert in-store repairs you can trust.
Executive Personal Assistants/Administrative
Executive Administrative Assistant Job 15 miles from Melvindale
VDX Difference. Mobile Detailing. Experience The **LONGEVITY** **Benefits of Ceramic Coating.** On the market currently the best universal protection for a vehicle's surface is a ceramic coating. Ceramic coating can be applied to paint, glass, wheels, plastic, trim, leather and other parts of the interior/exterior surfaces of a vehicle. They offer a semi-permanent layer of hydrophobic protection against all of the environmental elements. Including: tree sap, road paint, road tar, grease, oil, fall out, rust, salt brine & more. Contributing to a rich, sleek and amplified appearance. In return, maintaining-cleaning is much easier, simpler and less of a hassle and can be surprisingly therapeutic.
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SR. TAX ADVISOR - CPA/EA
Executive Administrative Assistant Job 21 miles from Melvindale
Job Description
LOOKING FOR A GREAT OPPORTUNITY? We may have just what you’re looking for. Blumark Financial Advisors and Blumark Tax Advisors are looking for an experienced CPA or EA, with great client-facing skills in the tax realm. This position will report to the CFO/COO and will give the right candidate the opportunity to grow and develop a career, working with our clients, providing tax consultation, advice and client-focused strategies as well as taking on the coaching and mentoring of our comprehensive tax team.
Responsibilities of the Sr. Tax Advisor:
Manages practice of 225+ clients
Reviews forecasts and tax returns and gives feedback to Advisors and Clients
Actively participates in case study, has ability to provide higher level client recommendations
Works closely with Advisors.
Helps with training and work closely with tax advisors on the team.
Client facing role – presents returns and forecasts to client.
Participates in marketing events.
Required Qualifications:
Must hold an active designation (EA, CPA)
Minimum of 5 years of tax related experience.
Maintains continuing education based upon designation.
Able to demonstrate current knowledge of applicable tax laws.
Excellent communication skills, both written and verbal.
Previous leadership experience is required.
Mortgage Banking Admin Intern - Summer 2025
Executive Administrative Assistant Job 8 miles from Melvindale
No matter where you are in your journey, we value your unique perspective and background. As an intern at Rocket, you are crucial part of our team and are trusted to make decisions and be part of our spirit of collaboration, all while exploring the business area you're interested in.
We're seeking dedicated and detail-oriented Administrative Assistant Interns to join our Business Support team. This role is integral to the mortgage process and provides an excellent opportunity to gain hands-on experience in the mortgage banking industry. These interns will be tasked with a variety of administrative duties to assist mortgage banking leadership with day-to-day functions of the business. They'll have the opportunity to build interpersonal sales skills and share ideas to help improve processes.
About the Role
* Assist the sales mortgage banking leadership with various administrative tasks to support the day-to-day operations of the business.
* Perform a range of administrative duties including note taking, project management and scheduling meetings.
* Create presentation materials that to help drive Rocket's culture.
* Pull performance metrics and reporting for the mortgage banking teams.
* Develop and enhance interpersonal sales skills through direct interaction with team members and leadership.
* Contribute innovative ideas to improve existing processes and enhance overall efficiency.
About You
* Proficiency in Microsoft Office suite including Microsoft Excel and PowerPoint.
* Excellent verbal and written communication skills with the ability to speak to a wide range of people.
* Strong organizational skills.
* Strong time management and project management skills.
* Ability to work in a fast-paced environment.
* Possess self-motivation and a competitive spirit.
What You'll Get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks.
About Us
Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the Company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The Company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, The Pulse, at **************************.
Executive Administrative Assistant
Executive Administrative Assistant Job 17 miles from Melvindale
JobID: 210576092 JobSchedule: Full time JobShift: : Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
* Maintain complex and detailed calendars
* Screen incoming calls and determine the level of priority, while using caution in dispensing information
* Manage the coordination and logistics of both internal and external meetings
* Arrange and coordinate complicated domestic and international travel
* Organize all aspects of internal and external events, including catering and transportation
* Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
* Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
* Produce high quality emails and messages to individuals at all levels of the organization
* Maintain department documents, including current organizational charts and Executive Bio's
* Handle regular activities without prompting, and advise in advance with issues or delays
* Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
* At least five years of administrative experience
* Advanced ability to organize
* Discretion and good judgment in confidential situations, and proven experience interacting with senior management
* Strong interpersonal, written, and oral communication skills
* Strong proficiency in Microsoft Office
* Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities, and skills
* Experience supporting at the Managing Director level (or equivalent) or above
* College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
Sr Administrative Secretary-40 hr/week-Days-Detroit
Executive Administrative Assistant Job 8 miles from Melvindale
* Under general supervision from the Vice President, Division Head or Physician-in-Charge in Leadership Salary Grade M08/ PHY 500 or above, provides secretarial, clerical and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects, and so forth. May direct the work of lower-classified clerical employees, purchase standard supplies, and perform routine bookkeeping and billing functions.
EDUCATION/EXPERIENCE REQUIRED:
* Requires a High School Diploma or a G.E.D. equivalent.
* **One year certificate from college or technical school with at least three (3) years of experience within an office setting; or five (5) or more years of related secretarial experience within an office setting required.**
* Previous experience scheduling appointments/maintaining calendars required.
* Progressively more responsible related work experience necessary in order to gain in-depth understanding or organizational policies, procedures and operations, in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers, and so forth. Interpersonal skills necessary in order to effectively communicate with external and internal callers and visitors, often dealing with sensitive/highly confidential matters. Analytical skills necessary in order to handle semi-complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources, and scheduling and handling administrative/secretarial needs of supervisor.
Additional Information
** Additional Details**
This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.
Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services - from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford's care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation's most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at . **Benefits**
The health and overall well-being of our team members is our priority. That's why we offer support in the various components of our team's well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.
Mortgage Banking Admin Intern - Summer 2025
Executive Administrative Assistant Job 8 miles from Melvindale
The Rock Family of Companies is made up of nearly 100 separate businesses spanning fintech, sports, entertainment, real estate, startups and more. We're united by our culture - a drive to find a better way that fuels our commitment to our clients, our community and our team members. We believe in and build inclusive workplaces, where every voice is heard and diverse perspectives are welcomed. Working for a company in the Family is about more than just a job - it's about having the opportunity to become the best version of yourself.
No matter where you are in your journey, we value your unique perspective and background. As an intern at Rocket, you are crucial part of our team and are trusted to make decisions and be part of our spirit of collaboration, all while exploring the business area you're interested in.
We're seeking dedicated and detail-oriented Administrative Assistant Interns to join our Business Support team. This role is integral to the mortgage process and provides an excellent opportunity to gain hands-on experience in the mortgage banking industry. These interns will be tasked with a variety of administrative duties to assist mortgage banking leadership with day-to-day functions of the business. They'll have the opportunity to build interpersonal sales skills and share ideas to help improve processes.
About the Role
Assist the sales mortgage banking leadership with various administrative tasks to support the day-to-day operations of the business.
Perform a range of administrative duties including note taking, project management and scheduling meetings.
Create presentation materials that to help drive Rocket's culture.
Pull performance metrics and reporting for the mortgage banking teams.
Develop and enhance interpersonal sales skills through direct interaction with team members and leadership.
Contribute innovative ideas to improve existing processes and enhance overall efficiency.
About You
Proficiency in Microsoft Office suite including Microsoft Excel and PowerPoint.
Excellent verbal and written communication skills with the ability to speak to a wide range of people.
Strong organizational skills.
Strong time management and project management skills.
Ability to work in a fast-paced environment.
Possess self-motivation and a competitive spirit.
What You'll Get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks.
About Us
Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard.
Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the Company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The Company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, The Pulse, at
**************************
.
The Company is an Equal Employment Opportunity employer, and does not discriminate in any hiring or employment practices. The Company provides reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law. Applicants requiring reasonable accommodation in completing the application and/or participating in the employment application process should notify a representative of the Human Resources Team, The Pulse, at **************************.
Associate Administrator - DMC Children's Hospital
Executive Administrative Assistant Job 8 miles from Melvindale
Michigan Group
DMC Children's Hospital of Michigan, Detroit and Troy, Michigan
Since 1886, the Children's Hospital of Michigan has been dedicated to providing the highest quality of care to children and adolescents in a caring, efficient, and family-centered environment. A proud member of the Detroit Medical Center (DMC), the Children's Hospital of Michigan is the first children's hospital in the state. This 228-bed facility has an international reputation in pediatric medicine, surgery, and research, training more pediatricians than any other facility in Michigan.
The Children's Hospital of Michigan engages in groundbreaking research that has long shaped the science of pediatric medicine. The hospital is ranked as one of America's best pediatric hospitals by
U.S. News & World Report
and
Parent
Magazine. The hospital offers in Canton, Clinton Township, Dearborn, Detroit, Novi, Southfield, and Troy.
The Children's Hospital of Michigan is specifically designed to cater to pediatric patients, from our kid-friendly emergency room to our inpatient facilities with features created just for children. With playrooms, activity centers, computer labs, a library, and classrooms, the facility makes a child's temporary transition from home to hospital easy with remarkable attention to detail.
Children's Hospital of Michigan will improve the health and well-being of all children and their communities by advancing the science and practice of pediatric health care and through advocacy efforts.
The pediatric medical and surgical specialties share common values --- to provide the highest quality of care for children, to inform that care through research innovations, and to ensure that children have access to the care they need.
Through an academic affiliation with Wayne State University and Michigan State University, Children's Hospital of Michigan is an innovator in education and research.
From appendectomies to transplants, the Children's Hospital of Michigan is proud to offer the state's widest range of pediatric surgery options with a multidisciplinary team of healthcare providers delivering an unparalleled level of pediatric surgical care. *****************************
POSITION SUMMARY:
The Associate Administrator has responsibility for developing management objectives and policies for the various departments and monitoring the results. He/she also interprets objectives, policies, and procedures. Further, the Associate Administrator is responsible for coordinating the activities of the assigned departments with other departments both within and outside the hospital. The Associate Administrator resolves problems with department heads concerning the use of resources, as well as encourages and maintains open lines of communication with and between employee groups, other medical personnel, and patients and their family members.
FUNCTIONAL EXPECTATIONS & REQUIREMENTS:
The Associate Administrator has responsibility for evaluating the performance of the various departments, as well as the performance of key managers and supervisors. He/she advises employees promptly when performance problems arise or changes are needed.
Other functional requirements include:
Establish the operating budgets for the various departments and monitor performance against budgets.
Assist Administration with special projects and with short and long-term strategic planning.
Attend promptly to the administrative details of the position including the signing of documents, preparation of reports, completion of performance appraisals, and other employee-related actions.
Ensure that all operations within the scope or the position are carried out in an ethical, responsible manner.
Develop, with the help of the responsible department heads, standard operating procedures for the departments within the position's span of control. Coordinate with other departments and medical staff as needed.
Make final hiring and firing decisions of personnel within the immediate scope of operations coordinating information with upper management and human resources according to established procedures.
Approve expenditures to the level established by upper management.
ORGANIZATIONAL LEADERSHIP - EXPECTATIONS & REQUIREMENTS:
As a leader in healthcare, Tenet is committed to providing the best possible care to every patient, with a clear focus on quality and service. Strong leadership is essential to delivering on this commitment, and we believe that the quality of our leaders can give us a significant long-term competitive advantage. We want to ensure every current and future leader in Tenet is successful, and we support that through our selection and hiring process and by providing coaching and training to our leaders.
In this regard, we have identified core competencies that will enable a leader to succeed at Tenet, and have defined them within the following five areas critical to performance:
Optimize Execution
Establishes realistic and aggressive team/individual goals, and action plans that deliver results (e.g., tasks that lead to the renovation of patient rooms).
Demonstrates high visibility, consistently interacting with key stakeholders to inform, advise, listen, encourage, and challenge (e.g. routine rounds with employees, physicians, patients, etc.).
Optimizes facility's financial and human resources by overseeing day-to-day operations in a high-quality and cost-conscious manner (e.g. maintains appropriate staffing ratios, oversees throughput in ER and other high volume departments, actively manages quality initiatives, leads successful supply cost initiatives).
Clearly understands and communicates the Balanced Scorecard metrics and targets to the organization (e.g., reviews BSC performance and builds action for lagging areas with Department Directors).
Use Astute Judgment
Demonstrates high-level complex problem-solving abilities (e.g., identifies drivers of service line losses).
Uses highly developed expertise in quantitative analyses to define and support facility goals (e.g., builds a solid financial business case for expansion of ICU).
Understands business development and physician recruitment strategies that lead to a competitive advantage.
Working knowledge of patient care standards reflected in federal and state regulations (e.g. JC accreditation, HCAHPS, etc.).
Lead Boldly
Takes decisive operational action in high stakes situations or times of crisis and uncertainty (e.g., responds to local disasters, such as a hurricane).
Promotes or asserts own position and ideas for operation improvement, quality care delivery, revenue, and volume growth (e.g., identifies and champions a new throughput process in the OR).
Seeks and champions new ideas and initiatives that create operational/strategic advantage (e.g. forging a privileged relationship with local employers).
Decisively confronts and resolves issues or barriers to success (e.g., actively addresses physician concerns about new clinical processes).
Assumes CEO responsibilities in the absence of CEO (i.e.. Second in command).
Apply Financial Insights
Understands financial indicators/levels and delivers year-over-year improved financial performance (e.g., actively contributes to ideas that curtail cost in the facility's business plan).
Uses financial and productivity analysis vs. anecdotes to make decisions (e.g., continually reviews cost and productivity reports and directs efforts for improvement in targeted areas of opportunity).
Drive Organizational Success
Builds consensus and commitment across disparate facility managers, physicians, and home office staff with often competing priorities, with short and long-term goals (e.g., hosts discussions to shape and align stakeholders on MPI goals and approach).
Engages in team bench strength assessments and recruitment or promotion action plans that meet current/future talent needs (e.g., identifies and develops/mentors younger tenure talent).
Is an effective team member with the facility's CEO, CFO, CNO, and DBD to pursue new growth, implement new processes, and/or address new challenges (e.g., A-Team challenge to improve HCAHPS scores).
Provides ongoing feedback, measurement, and assessment process that measures performance to plan and cause course correction for direct reports (e.g., meets with staff weekly to discuss progress on key initiatives/operations).
Partners effectively with medical staff to continually improve the quality and level of services provided (e.g., actively participates in MEC, meets frequently with Chief of Staff).
CANDIDATE EXPERIENCE, ATTRIBUTES AND EDUCATION REQUIREMENTS:
A minimum of three years of progressively responsible hospital management experience. Ability to act as a liaison between the administrative and medical staff, Board of Directors, and external stakeholders. Ability to provide leadership to establish priorities and to develop and implement solutions.
Highly developed expertise in quantitative analysis to support the definition and advancement of the hospital's goals and objectives.
Ability to understand physicians' viewpoints and needs and work strategically in the best interest of patients and the hospital. A strong reputation for sustained inclusive, trust-based physician relations.
Proven success in balancing cost/quality issues and partnering with medical staff to address productivity improvements and initiatives.
A high orientation to detail with proven analytical and financial skills.
A team player who excels in developing team momentum, enthusiasm, and pride.
High level, complex problem-solving abilities both in groups and in one-on-one situations.
Professional Attributes
The capacity, maturity, stature, and communication skills to eventually assume a more senior leadership role in a hospital system. Capable of working with staff and assisting them in their continued development, as well as enhancing their performance in a supportive team environment.
Able to think strategically and have the communication and leadership skills to follow through on development plans.
Ability to demonstrate effective decision-making skills based on thoughtful determination and excellent intuitive judgment.
Excellent interpersonal skills; a skilled and dedicated listener, comfortable in a variety of settings dealing with diverse constituencies; a broad thinker. The ability to communicate clearly and effectively both verbally and in writing.
Goal oriented individual who is fair-minded, intelligent, and able to command respect and to manage by influence.
Ability to establish trust and to gain support when making difficult decisions and choices. High-principled and thorough, with a high energy level and a strong team orientation.
An individual open to giving meaningful consideration to new ideas and solutions, and will seek out ways to solicit input from many sources.
Someone with a deep understanding of the interrelatedness and interdependence of disparate hospital departments, and is committed to helping them function well together.
One who values a collegial environment that fosters the open exchange of creative ideas and solutions.
An individual with the ability to bring diverse constituents together toward a common goal and vision.
Personal Attributes
An energetic, results-oriented individual, not content with the status quo. One who constantly seeks to achieve a higher level of performance.
An individual of the highest personal and professional integrity, principle, and knowledge, earning respect and support when making difficult decisions and choices. Able to establish immediate credibility with peers, senior leadership, and the medical staff.
Self-confident and assured with significant presence and charisma, but with a balanced ego.
A high-energy individual with a strong work ethic and high expectations for performance.
Someone who delegates to others but holds them accountable and demands excellence and timely performance.
Education/Certifications
An undergraduate degree from a recognized and accredited institution is required and an MBA/MHA or equivalent is preferred.
Compensation
A competitive compensation program will be tailored to the selected candidate. The base salary will be supplemented by a performance bonus and a comprehensive, well-rounded benefits program, which includes relocation assistance.
Travel
Minimal.
Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.
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