Executive Administrative Assistant Jobs in Middletown, NJ

Our Purpose Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential. Title and Summary Executive AssistantOverview of the Institute • Mastercard Economics Institute's (MEI) mission is to drive macroeconomic thought leadership in support of Mastercard's efforts to build a more inclusive and sustainable digital economy • MEI was launched in 2020 to analyze macroeconomic trends through the lens of the consumer to deliver tailored and actionable insights on economic issues for key customers, partners and policymakers. • In addition to global and regional macro-economic trends, the institute also produces thematic research on economic trends. • MEI constitutes a team of economists and data scientists that utilize & synthesize data sets both from within Mastercard and beyond to bring powerful insights to life • MEI delivers tailored 1:1 presentation, participates in key industry forums, and contributes to global thought leadership via thematic papers, organizing events and participating in media Job Overview: Performs general administrative duties to support day-to-day team operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, screening mail, ordering supplies, and maintaining team records. Description: • Prepare correspondence; memorandum; reports; presentations or other assigned documentation • Administer programs; projects or processes specific to the Services business unit within Mastercard; and maintain spreadsheets or databases to monitor both internal and external engagements & partnerships. • Serve as administrative liaison with others within and outside the company. • Performs general administrative duties to support day-to-day team operations and provide coordination across the team. • Responsible for calendar management and scheduling meetings across time zones. • Makes travel arrangements, both domestic and international, for senior staff including booking flights, cars and hotels. Processes visa applications when necessary. • Manages expense reporting in-line with company Travel and Entertainment policy. Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies. • Plans and coordinates events, on or off site, with both internal and external participants. Coordinates with guest speakers, catering, venue booking and other event specific needs. • Supports the onboarding of new team members. • Creates and edits presentations, and other communications. • Manages and communicates corporate applications and compliance programs, such as, Access Management, Vivo, Concur, Oracle and other internal applications. • May monitor and coordinate work of other employees or temporaries. Education: • High School education. College degree a plus. About you • Experience supporting executives in fast-paced environments. With a proven track record in managing complex schedules, coordinating high-level meetings, and ensuring smooth operations • Strong collaborator across teams within the MEI team and broader Mastercard • Openness to new ideas, approaches, challenges and environments • Highly organized and detail-oriented • Strategic thinker • Strong communication skills, combined with a proactive and solutions-oriented approach • Maintaining a high degree of confidentiality and discretion. • Ability to multitask, problem-solve, and adapt to changing priorities, making you a trusted partner in driving efficiency and success within the MEI Team Pay Ranges Purchase, NY: $69,000 - $97000 New York City, NY: $72,000 - $112,000 Miami, FL: $60,000 - $93,000 Atlanta, GA: $60,000 - $93,000Mastercard is an inclusive equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly. Corporate Security Responsibility All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must: Abide by Mastercard's security policies and practices; Ensure the confidentiality and integrity of the information being accessed; Report any suspected information security violation or breach, and Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines. In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary based on location, experience and other qualifications for the role and may be eligible for an annual bonus or commissions depending on the role. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance), flexible spending account and health savings account, paid leaves (including 16 weeks new parent leave, up to 20 paid days bereavement leave), 10 annual paid sick days, 10 or more annual paid vacation days based on level, 5 personal days, 10 annual paid U.S. observed holidays, 401k with a best-in-class company match, deferred compensation for eligible roles, fitness reimbursement or on-site fitness facilities, eligibility for tuition reimbursement, gender-inclusive benefits and many more.