Executive administrative assistant jobs in Midland, TX

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a department head of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Oversees Department's administrative workflow; organizes and coordinates work to relieve the department head and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the departmental operations with regular and timely attendance. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' experience as an Administrative Assistant. Associate's degree and experience with City of Odessa is preferred. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by the assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Using initiative and independent judgment within established procedural guidelines. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: Specific technical training and certification may be required for some incumbents. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Typing test with a minimum score of 35 wpm with 7 or less errors. Job Posted by ApplicantPro

Overview: Provides administrative duties that require a high level of specialized knowledge. Routinely handles a wide variety of complex situations and conflicts involving the clerical and administrative function. Assists with development of complicated databases, reports and presentations. Develops and maintains complex reports. Responsibilities Essential Duties : - Research and respond to inquiries including those escalated by less experienced, regarding issues and problems. - -- Ensure timely follow and resolution. - Effectively interact and communicate with all levels, internally and externally. - Plan own work, handle many diverse tasks simultaneously, be able to work effectively with interruptions and meet deadlines. - Invoice coding and managing workflows - Assists Business Unit Management with special projects and research - Assists with the management and administration of the vehicle telematics program. Serves as the liaison to the operations teams for all aspects of telematics system including training, issue resolution, reporting, etc. - Supports the procurement of new vehicles (including up fitting equipment) and assists with the identification/management/disposition of surplus vehicles or other obsolete assets. - Supports other corporate vehicle administrative tasks including fleet maintenance and fuel programs, titling/licensing/registration/inspection inquiries and issue resolution, training, vehicle database administration, safety initiatives, etc. - Oversees administration of telematics provider database including data integrity, vehicle and driver updates, and reporting. Non-Essential Duties: Performs other duties as assigned. All employees shall be in compliance with the Archrock Health Safety and Environmental Policy and local, statutory and/or regulatory requirements at all times. Qualifications Skills and Abilities: Ability to: - Perform all assigned duties. - Demonstrate strong oral and written communication skills with good vocabulary, good grammar and the ability to independently compose written communications and develop presentations. - Demonstrate proficiency with data management and MS Office applications. - Demonstrate proficiency with departmental systems and ability to train others. - Demonstrate strong attention to detail. - Handle confidential or sensitive information or issues. Knowledge: - Specialized knowledge of departmental function, terminology, interrelationships and systems used. Minimum Education and Certification: - High school diploma or GED plus additional specialized courses or Associates Degree in a related field. Minimum Experience: - Directly related progressive experience in a related environment using advanced skills in area of specialization. - Experience in coordinating people, projects and/or events. - Internal experience preferred. Leadership: - Expected to serve as a resource to others for knowledge transfer, training and checking work. - May occasionally lead a team. Physical Demands: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions) - Regularly required to stand, walk, and bend with good balance, use hands to finger, handle or feel and reach with hands and arms. - Regularly required to sit, perform repetitive duties, use a PC and to talk and hear. - Vision abilities include close vision, distance vision, color vision, and the ability to adjust focus. - Regularly required to lift, move and carry up to 10 pounds. Problem Solving and Innovation: - Most assignments regularly require problem identification and resolution. - Recommends solutions to non-recurring problems by reviewing, interpreting and evaluating various precedents and data. - Anticipates and proactively solves moderately complex problems. - Expected to regularly recommend and implement methods and procedures to improve efficiency within scope of role. Impact: - Actions and decisions impact operational and to some degree financial results in work group or project team. - Attention to detail is critical and potential errors may be significant if management makes decisions on erroneous data. This job description is a summary of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks, as assigned by supervisor, regardless of job title or routine job duties.

At Dow, we believe in putting people first and we're passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We're a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you're looking for a challenge and meaningful role, you're in the right place. Dow (NYSE: DOW) is one of the world's leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting ************ About you and this role: Dow has an exciting opportunity for an Associate Administrative Assistant located in Midland, MI. The Associate Administrative Assistant provides administrative or clerical support and administers general office activities. Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Works within guidelines under general supervision. Responsibilities: Provides professional administrative support to a group of employees under direction from leaders and colleagues Assists with meeting logistics of booking conference rooms, ordering food/drinks, visitor requests and escorting visitors/guests. Assists with providing appropriate meeting supplies.* Receives, screens and directs incoming calls, visitors, and mail. Prepares reports in alignment with procedures and guidelines. Demonstrates good listening skills and ability to follow directions. Demonstrates good problem-solving skills. Shows initiative and takes action. Can be trusted to complete assigned tasks. Acts as office equipment focal point and/or has the ability to troubleshoot. Utilizes training resources to obtain knowledge and build skills. Proactively initiates conversation with senior-level admins and offers to help before being asked. Researches travel options including flight, hotel and rental cars. May arrange less-complicated travel. Runs errands for the group when needed. Schedules meetings for team members and moves meetings per leader direction. Uses business software applications and stays up-to-date on changing technology (e.g., Microsoft Office applications). Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies. Manages own expense reports for such purchases. Learn and understand Dow's safety behaviors and intervene when seeing unsafe behaviors. Completes assigned tasks as defined from start to finish in the timeline given by others. Ask clarifying questions as needed. Demonstrates speed and flexibility as required in responding to work changes. Understands the importance of high-quality results and seeks to archive them. Maintains a level of productivity and quality in own work. Identifies way to improve efficiency of assigned tasks. Anticipates activities. Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listens carefully and attentively to others. Works to build effective relationships. Keeps others informed of the status of assigned work. Teamwork-oriented with desire for continuous learning. Is eager to learn and follow direction. Starts to demonstrate independent thinking while understanding the goals of the team and their role within the team. Demonstrates a commitment to safety and Dow's core values. Makes good decisions on assigned tasks. Focuses on own development. Treats everyone with respect. Demonstrates basic knowledge and application of Dow software/IT tools. Less day-to-day coaching in the tools and systems used in this job role. Identifies the appropriate software/tool to use to complete tasks. Stays current on information technologies. Troubleshoots standard office equipment problems and applies necessary steps for resolution. Understands and utilizes integration of different business/functional systems. Your Skills: Communication Methods: Ability to use various channels (email, phone, and digital platforms) to convey information effectively and professionally. Meeting Facilitation: Capability to guide discussions, keep meetings on track, and ensure objectives are met. Meeting Organization: Expertise in planning agendas, preparing materials, and coordinating logistics for smooth meeting execution. Microsoft Applications: Proficiency in Word, Excel, Outlook, and PowerPoint for document creation, data management, and presentations. Teamwork: Collaborative approach to working with colleagues, supporting shared goals, and fostering a positive work environment. Travel Planning: Ability to design detailed itineraries, manage schedules, and anticipate travel needs for seamless trips. Qualifications: A minimum of a High School diploma, GED, or equivalent. A minimum of 2 years relevant work experience. A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process. Additional Notes: This role is located in Midland, MI. This position does not offer relocation assistance. Benefits - What Dow offers you We invest in you. Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing. Here are just a few highlights of what you would be offered as a Dow employee: Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives. Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it. Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals. Employee stock purchase programs (availability varies depending on location). Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees' Savings Plan (401(k)), helping employees reach the Company match. Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations. Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building. Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs. Competitive yearly vacation allowance. Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents). Paid time off to care for family members who are sick or injured. Paid time off to support volunteering and Employee Resource Group's (ERG) participation. Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey. On-site fitness facilities to help stay healthy and active (availability varies depending on location). Employee discounts for online shopping, cinema tickets, gym memberships and more. Additionally, some of our locations might offer: Transportation allowance (availability varies depending on location) Meal subsidiaries/vouchers (availability varies depending on location) Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location) Join our team, we can make a difference together. About Dow Dow (NYSE: DOW) is one of the world's leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting ************ As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on ************ Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR ************** and select option 8.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

We are looking for the right people - people who want to innovate, achieve, grow and lead. We attract and retain the best talent by investing in our employees and empowering them to develop themselves and their careers. Experience the challenges, rewards and opportunity of working for one of the world's largest providers of products and services to the global energy industry. Job Duties and Qualifications Depending on the job location, lodging, and rotating schedule may be provided. * Under supervision, delivers Product Service Line (PSL) equipment to wellsite * Provides proppant handling services, manifolding rig-up and tanks measurement during the job * Learns basic operations to include but not limited to: * Performing pre/post job equipment inspections * Performing and completing preventative maintenance procedures * Operating support equipment (i.e., proppant handling, Fluid Tanks, suction manifolding, treating lines, etc.) * Learn and adheres to Health, Safety, and Environmental (HSE) procedures and guidelines, and other appropriate safety and service quality protocols and guidelines * Assists in assembly and preparation of equipment for installation and service * Assists in the clean-up, repair, and preparation for the next job * Promotes safety awareness and environmental consciousness, and complies with all applicable safety and environmental procedures and regulations * Promotes and takes an active part in quality improvement processes * Completes training as required following the Company's learning development system and processes Requirements: * Must have High school diploma or equivalent education * Must have 3-6 months experience as Operator Assistant I - Frac/Acid or 1 year of related work experience in oilfield services * Must be able to obtain Class A CDL licensure * Must have a satisfactory driver record with no DWI/DUI convictions in the past three years or any current DWI/DUI charges * Completion of Operator Assistant I - Frac/Acid competencies, or similar level of competence from previous industry experience * Able to lift 60 lbs. * Able to communicate effectively with others * Able to pass background, physical and drug screen * Able to understand and carry out routine oral and written instructions * Able to perform basic mathematical calculations * Able to accommodate a flexible work schedule, long work days, and/or irregular work hours, be on-call with short notice and exposed to extreme weather conditions * Maintains effective working relationship with other employees World Class Benefits * At Halliburton, we're committed to providing you and your family with a comprehensive and affordable benefits package - which means we offer support for your physical, emotional, financial and parental needs, both now and in the future. When you join our team, you'll have access to a wide range of resources designed to help you thrive at work and at home. By clicking here, you can review a summary of the benefits available once you join. Halliburton is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation. Location 6155 W Murphy, Odessa, Texas, 79763, United States Job Details Requisition Number: 203183 Experience Level: Experienced Hire Job Family: Operations Product Service Line: Production Enhancement Full Time / Part Time: Full Time Additional Locations for this position: Compensation Information Compensation is competitive and commensurate with experience.

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares and disseminates information regarding agency programs and services; answers phones and responds to request for information regarding rules, regulations, policies, and procedures; and assists in the development of administrative and technical assistance policies and procedures. B. Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; performs complex typing; and maintains filing and record keeping systems. C. Assists in planning meetings and conferences; assists in compiling administrative summaries of staff reports and recommendations for review; and assists in researching, composing, designing, and editing agency publications to include brochures, forms, manuals, and charts. * Performs a variety of marginal duties not listed, to be determined and assigned as needed MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Parole, parole process, probation, or case processing experience preferred. Knowledge and skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill in the electronic transmission of communications. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile

Take Your Corporate Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Kleinfelder is seeking an Administrative Assistant to be based out of our Midland, TX office. This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor. Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. Specific duties include: Front desk reception, greeting visitors and answering the phone Maintain professional appearance of the office common area Effectively track and manage equipment and vehicle rental accounts Organize hospitality such as ordering and setting up lunches, and office events Maintain project filing system/document control Formatting, scanning, photocopying and mailing of documents / reports Maintain inventories of office supplies and field equipment Maintain credit card accounts Make travel arrangements Assist with word processing, excel spreadsheets and power point presentations Data management Project billing and support Required skills include: Intermediate knowledge of MS Office, including Word, Excel, Power Point and Edge. Familiarity with office equipment, including copier, scanner and printers. The successful candidate will be: Professional, friendly and courteous both on the phone and in-person Highly organized and accountable Able to multi-task and handle several activities at once. Able to think critically and respond to changing situations/requests Team-oriented, willing to assist team members High School diploma or GED 1 - 2 years of previous professional office experience required. Move Forward with Kleinfelder: Kleinfelder and its' subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder, and its' subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder, and its' subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder, and its' subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder, and its' subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its' subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its' subsidiaries and affiliates, explicitly reserves the right to pursue and hire those.

Job DescriptionThis position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

Job Title: Urgent Care Administrative Assistant Job Summary: We are seeking a dynamic and organized individual to fill the position of Administrative Assistant to the Urgent Care. This role is crucial in supporting the efficient functioning of our urgent care facility, ensuring smooth day-to-day operations, and contributing to the overall success of our healthcare services. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Responsibilities: 1. Administrative Support: • Provide comprehensive administrative support to the Urgent Care Manager. Manage and organize schedules, appointments, and meetings. Prepare and distribute internal communications and reports. 2. Coordination and Communication: • Serve as a liaison between the Manager and various departments within the urgent care facility. Communicate with staff, patients, and external stakeholders as needed. Assist in coordinating and facilitating team meetings and training sessions. 3. Documentation and Record Keeping: • Maintain accurate and up-to-date records related to operational processes. Assist in the creation and maintenance of procedural documentation. Ensure compliance with regulatory standards and internal policies. 4. Inventory Management: • Monitor and manage inventory levels of medical and office supplies. Coordinate with vendors for timely replenishment of necessary supplies. 5. Quality Assurance: • Collaborate with the Manager to implement and monitor quality assurance measures. Participate in the development and execution of improvement initiatives. 6. Patient Services: • Assist in maintaining a patient-centric approach by addressing inquiries and concerns promptly. Process patient payments and maintain accurate financial records. Answer phone calls, take messages, and provide information to callers. Verify patient insurances. Process patient referrals. 7. General Office Tasks: • Perform cleaning tasks to ensure a tidy and hygienic environment. File and organize documents, ensuring efficient retrieval when needed. Shred documents in accordance with established protocols. 8. Data Analysis: • Assist in collecting, analyzing, and presenting operational data. Contribute to the development of strategies for improved efficiency and patient care. 9. Emergency Response Preparedness: • Collaborate with the Operations Manager to develop and implement emergency response protocols. Ensure staff are trained on emergency procedures and drills are conducted regularly. Other duties may be required as assigned. Qualifications: • High school diploma; associate or bachelor's degree in healthcare administration or related field is a plus. Proven experience in administrative roles, preferably in a healthcare setting. Strong organizational and multitasking abilities. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain confidentiality and handle sensitive information. Knowledge of healthcare regulations and compliance is desirable. If you are a motivated individual with a passion for healthcare operations and administration, we invite you to apply for this exciting opportunity to contribute to the success of our urgent care facility. Required Attire: Grey Scrubs and Closed Toe Shoes (No Crocs) No visible tattoos.

Administrative Assistant (Part Time) perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. 1-2 years administrative experience Proficiency with Microsoft suites programs such as Word and Excel are considered an asset Experience working in a team-oriented, collaborative environment Typical Business office environment Answer general employee and customer inquires in a professional manner Direct all specific inquires to the appropriate individual in the department Provide administrative support to management and other staff Perform general administrative tasks including but not limited to: photocopying, faxing, mailing, and filing Maintain and update staff vacation, travel, and project schedules Support department staff on project based work as required Champions safety in the workplace and ensures all safety policies and procedures are consistently followed Perform other duties as required

Summary/Objective Under the direct supervision of the Facility Manager this position provides administrative and secretarial support for the inspection department. Supervisory Responsibilities: None Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database. Creating confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets. Receive and issue finished goods into computer database. Place stocking orders, re-orders and special orders with specific vendors. Processes orders for company products by conferring with technical and/or management personnel. Organizes and prioritizes large volumes of information and calls. Answers phones for department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones. Codes documents according to company procedures. Reconciles and reports discrepancies found in records at the end of the month. Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms. Handles a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. Requirements Competencies Problem Solving/Analysis. Financial Management. Thoroughness. Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Position Type/Work Schedule This is a full-time non-exempt hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience Computer Skills (Word, Excel, Outlook) High School Diploma or GED. Two to three years' previous experience. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Buckner Children and Family Services Community: Family Hope Center Program Job Schedule: Part-Time Hours - 10am-2pm CST We are seeking a Part-Time Administrative Assistant to join our Family Hope Center Program. As an Administrative Assistant, you will Shine Hope and deliver services through the management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Join our team and shine hope in the lives of others! What you'll do: Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director's phone in his/her absence and initiate follow-up as appropriate. Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office. Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence. Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks. Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times. Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office. Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables. Receive and acknowledge donations from donors; maintain timely and accurate donor gift records. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. What you'll bring: High school diploma or G.E.D. required. Minimum 2 years prior office management and supervisory experience required. Recent computer training or computer experience required. Ability to speak, read and write Spanish preferred. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.

Acn Appliance in Midland, TX is looking for one admin assistant to join our strong team. We are located on 1503 W Industrial Ave. Our ideal candidate is self-driven, ambitious, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets Maintain an organized filing system Conduct internet research Place orders for office/technician equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology We are looking forward to reading your application.

The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through investigations, services, and referrals. What You Get Beyond Your Paycheck When you join the State of Texas, your monthly paycheck is just one part of your real income. Our benefits provide extra value that many private employers simply don't match-often adding hundreds of dollars each month to what you take home or save. Here's what you get as a full-time employee: * 100% paid health insurance for you, and 50% paid for eligible family members-saving you hundreds every month in out-of-pocket medical costs * Retirement plans with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans * Paid vacation, holidays, and sick leave so you can recharge and take care of life outside work (that's time off you're actually paid for) * Optional dental, vision, and life insurance-at rates much lower than most private plans * Flexible spending accounts for added tax savings on health and dependent care * Employee discounts on things like gym memberships, electronics, and entertainment You also might qualify for Public Service Loan Forgiveness, which could help you pay off federal student loans faster. You can see all the details here: ERS recruitment brochure Functional Title: Administrative Assistant Job Title: CPS CVS Admin Asst I Agency: Dept of Family & Protectve Svc Department: Region 9 CPS Dir Del - CVS Posting Number: 11288 Closing Date: 05/15/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Group: TEXAS-A-11 Salary Range: $3,031.29 - $3,946.25 Pay Frequency: Monthly Shift: Day Additional Shift: Telework: Not Eligible for Telework Travel: Up to 25% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: MIDLAND Job Location Address: 3401 NORTH A ST Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS Brief : The position provides administrative support to unit supervisor and staff. The position interacts routinely with Texas Department of Family and Protective Services staff and the general public. To learn more about DFPS, please click here. Essential Job Functions (EJFs): * Performs data entry into IMPACT and other electronic programs and systems. * Answers and screens telephone inquiries; takes and routes messages and records intake information for referral to caseworkers. * Prepares and maintains statistical reports, leave and personnel records, case control systems, case records and related files for the unit. Functions as the unit timekeeper and will process purchase orders as directed. * Types correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents. * Provides program and agency information and/or makes referrals to other community resources. * Greets visitors, responds to general questions, and directs callers to proper location. * Performs other duties as assigned and required to maintain unit operations. * Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. * Attends work regularly in accordance with agency leave policy. Knowledge, Skills and Abilities (KSAs): * Knowledge of computers. * Skill in using Microsoft Works or Windows environment. * Skill in working in an office supporting several staff members. * Ability to effectively handle multiple assignments in a dynamic environment. Registrations, Licensure Requirements or Certifications: None Required Initial Screening Criteria: * Graduation from high school or equivalent * One year full-time administrative support, general office, clerical, secretarial or Texas Department of Family and Protective Services experience. Acceptable Substitutions: * Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience. Additional Information: Administrative Assistants may be required to work together with DFPS caseworkers in providing supervision of children without placement (CWOP). Children can vary in age, but primarily the population that will be worked with is children that can range from 10 to 17 years of age. Responsibilities of the position include assisting the DFPS caseworker with monitoring children and ensuring needs are met during their office or community location stay to include safety, food, hygiene, education and entertainment/recreational activities. This could require working outside of the normal work schedule. If so, overtime compensation may be earned. Factors such as education and experience may be considered when establishing the starting salary for employees coming from other state agencies within Texas. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at ************************** with additional questions. Applicants selected for hire must pass a background check and if applicable a driver's record check. State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies. As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files. DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: *************************************************************** . In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

The Administrative Assistant supports PO closures and supplier onboarding by managing reports, resolving errors, and coordinating with cross‑functional teams and suppliers. Success requires strong communication, organization, and adaptability in fast‑paced environments. Responsibilities Monitor, organize, and prioritize PO closure activities. Generate and distribute reports to stakeholders confirming PO closure readiness. Identify and resolve errors encountered during PO closure. Ensure accuracy and compliance with company policies in all closure processes. Manage vendor master tickets and new supplier requests in Vendor Master Team Site, Ariba, and SAP. Coordinate supplier enablement in Ariba with AP Vendor Admin and Supplier Enablement Team. Oversee new supplier registration and onboarding, including: Engaging suppliers to verify information (Supplier Registration Form). Communicating onboarding status updates to suppliers. Facilitating supplier pre-qualification with Security & Legal teams. Liaising with AP Vendor Admin, Supplier Enablement, Security, HES, and Legal to ensure suppliers are fully set up for purchasing and payment transactions. Acting as a key interface with the supplier community. Qualifications 2+ years of Oil & Gas Administrative Assistant experience required. Experience in Ariba and SAP required. High School Diploma or GED equivalent required. Strong communication skills to interface effectively across functions, and appropriately with various levels of seniority Excellent customer service & complaint management Excellent proficiency in time management and ability to assess and assign priorities accurately Ability to adapt and provide continued support to customers through change and uncertainty Experience and working knowledge of company ERP system / data repository Must be able to meet all conditional job offer requirements including background and drug test/hair follicle. Danos Expectations Why work for Danos Danos is an equal opportunity employer.

Provides administrative support to the Division and Department. Enters correspondence, reports and other data into computer or related equipment. Assists in the Procurement of equipment, supplies and services through established purchasing procedures and practices, for the city's departments. Duties require independent judgment with understanding of Facilities Department functions, procedures and terminology. Budgetary Responsibilities: Assists in preparation of Division budget. Monitors expenditures during the year. * Supports team by performing tasks related to organization and strong communication, completes reports for other staff members as needed * Prepare spreadsheets to present various data as requested by the Director or Division Manager. * Answers the phone, screens calls, answers citizen or City Staff inquiries and directs them to the appropriate person and takes messages for the division. * Assists with purchasing card program, Reconciles purchasing card for division Handles and routes all incoming and outgoing mail. * Regularly processes work order data entry. Maintains the filing system. * Serves as manager of office supplies, maintains supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies. * Coordinates travel and training for division personnel. * Assists with reviewing and creating electronic requisitions for submittal of electronic bid requests, purchase orders and contracts. * Occasionally perform work beyond 40-hour work week when workload requires. Maintains work order database and workflows for division. * Performs other related duties as assigned. Ability to sit, stand, squat, and move about and office and vehicle maintenance facility. Ability to drive a city vehicle. Ability to read and understand manuals and updates regarding City and departmental policies and procedures. Skill in experience in the operation of computerized systems in order to design or complete spreadsheets, forms databases or work processing assignments. High school diploma or equivalent plus three to five years' experience working as an administrative assistant/ clerical position. Must complete typing test with a minimum score of 40 wpm, data entry test with minimum score of 10 kpm, spelling and grammar test with minimum score of 60. Experience in spreadsheet applications, databases and word processing required. Valid Texas driver's license required.

Details Information Working Title Administrative Assistant for the Dual Credit Program Position Status Part Time Department Academic Partnerships General Summary The Administrative Assistant for the Dual Credit Program plays a key role in supporting the department, partnering school districts, and students to promote student success at Odessa College. This position serves as a critical point of contact and support within the program, ensuring smooth communication and efficient operations. Specific Position Duties * Provide administrative support to the Dual Credit Program, including coordination with school district partners and internal departments. * Communicate effectively with prospective and current students via phone, email, and virtual platforms. * Participate in outreach and recruitment activities to promote the program. * Assist in planning and facilitating student workshops and academic advising sessions. * Monitor student academic progress and provide support as needed. * Contribute to student retention and success initiatives. * Collaborate with faculty and staff to foster a student-centered environment focused on academic achievement and program completion. * Perform other duties as assigned. Minimum Qualifications Preferred Qualifications Annual Salary Hiring Range Work Hours Posting Detail Information Posting Number A01974P Job Open Date Quick Link for Internal Postings ************************************** Supplemental Questions Required fields are indicated with an asterisk (*). Documents Needed to Apply Required Documents Optional Documents

Performs administrative support duties for the Expanse Fleet Department. Must be highly motived and understand the critical value of being trustworthy. The position requires flexibility and the ability to juggle multiple competing tasks and demands. Responsibilities Knowledge of secretarial, office administrative processes and knowledge of standard office equipment Ability to use review documents for accuracy, completeness, and compliance, compile data and information for reports. Enter and retrieve information from various computer systems and or programs in timely manner. Coordinating motor vehicle fleet operations. Understands OSHA, DOT, Fleet specific regulations, licensing, registration and reporting requirements. Prepares and maintains accurate records of vehicles, insurance, and required regulatory filings and reporting. Written and excellent verbal skills a must Assisting with Fuel Reports Qualifications Strong in Excel (especially vlookup, parsing text, conditional formatting, and IFS statements) Knowledge of, and experience in, effective supply management and related work. Excellent organizational skills, ability to multi-task with attention to detail. Ability to use enterprise-level financial record-keeping software systems, spreadsheets, and email applications. Self-motivated, team player with excellent people skills. High level of discretion with confidential material Excellent customer service skills Competencies Team-Oriented Self-Motivated Customer Service Focused Ethical and Honest Dutifully follows and enforces established Safety Rules and Company Policy About Expanse Electrical Expanse Electrical Offers an Excellent Compensation Package that includes a competitive salary and enrollment into our comprehensive benefits package. Expanse Electrical is a leader in professional services, specializing in oilfield electrical construction & maintenance; industrial electrical supplies (serving the oil & gas industries); natural gas pipeline automation; utility distribution & transmission lines; and power substations.

* Provide clerical and administrative support to the organization. * Processing of invoices, payments, and materials for the organization. * Develop communications to management and employees in a variety of mediums to effectively communicate reports or messages. * Maintains calendar(s), coordinates meetings, and schedules conference rooms and equipment. * Prepare informational reports and conduct special projects utilizing mainframe and personal computer applications. * Initiate, compile, and prepare various weekly/monthly/quarterly reports timely and accurately. * Order office supplies and business equipment supplies. * Maintain Distribution equipment databases under the direction of a Materials Specialist. * Assists management in various roles of storm analysis and storm support. * This person will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. * They may be required to report for work during adverse weather conditions. * Performs all essential aspects and functions of the job as well as any other specific job requirements. Job Attributes: * High School Diploma or GED required; some college preferred. * Minimum of three years of secretarial or administrative support experience. * Proficiency in computer skills such as Microsoft Word, Excel, PowerPoint, and Outlook is a must. * This candidate shall abide by the Code of Conduct at all times. * Knowledge of company operations, policies, and procedures. * Strong work ethic and commitment to meeting deadlines. * Strong communication skills, both oral and written, are an essential part of the job. * Must be flexible with the ability to respond to change effectively, accept, and adjust to changes in direction and priorities. * Must be team-oriented with demonstrated ability to work effectively with others. Pay Range: $24.00 - $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work. #LI-SM4