Executive administrative assistant jobs in Minnesota - 336 jobs

The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools. Key Responsibilities Administrative & Organizational Support Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications. Schedule, coordinate, and modify meetings, appointments, and group activities as needed. Perform routine administrative and facilities-related support tasks. Track completion of tasks assigned to team members to ensure timely and accurate delivery. Manage cube assignments, equipment requests, and office supply orders for on-site staff. Submit and follow up on service requests related to facility issues. Communication & Documentation Compose clear, professional communications for software developers, managers, and contractors. Respond to or route priority and confidential inquiries on behalf of leadership. Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries. Collect electronic documents and digital signatures; maintain organized archives of employee e-documents. Data & Systems Management Maintain accurate team data, including employee and contractor contact information and team structure. Combine, organize, clean, and analyze data using Microsoft Excel. Manage team task boards, including creating lanes, assigning tasks, and tracking progress. Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines. Confidentiality & Judgment Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information. Provide accurate information or referrals while maintaining confidentiality standards. Required Qualifications Advanced proficiency in Microsoft Word, Excel, and other office productivity tools. Strong written and verbal communication skills. Exceptional attention to detail and organizational abilities. Ability to work independently and manage multiple priorities under general supervision. Demonstrated experience performing complex administrative functions. Preferred Qualifications Advanced Excel skills, including pivot tables. Experience with task automation tools. Basic knowledge of Microsoft Power Apps. About Seneca Resources: Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart. POSITION DESCRIPTION The primary role of Administrative Assistant is to provide organized, consistent and administrative support in an office environment with a variety of tasks. The Administrative Assistant provides essential administrative and clerical support to ensure smooth day-to-day operations at the construction job site. This role supports the project team, maintains documentation, coordinates communication, and assists with compliance and scheduling tasks. QUALIFICATIONS Required: High school diploma or GED required 1+ years of administrative experience Preferred: Reception experience Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus Skills: Attention to detail and high level of accuracy Ability to organize and prioritize responsibilities Strong problem-solving skills Strong verbal and written communication Proficiency in Microsoft applications Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment Ability to take initiative and work independently with minimal supervision Embodies personal integrity and keeps confidences View every interaction as an opportunity to add value and enhance relationships OFFICE AND TRAVEL Periodic travel requirement. RESPONSIBILITIES AND TASKS General Office Responsibilities: Managing service of office equipment (large format copier/copy machine/postage meter) Provide daily reception coverage, as needed and back-up coverage for receptionist Assist with daily processing of mail and manages UPS processing. Assist with photocopying and plan copying Provide general administrative and project support Support onboarding of site workers, including badging, orientation paperwork, and safety documentation Project Coordination & Support: Assist with processing invoices, expense reports, and purchase orders Assist with project and accounting archiving Coordinate deliveries, material receipts, and job site inventory tracking Support scheduling of inspections, meetings, and subcontractor coordination Facilities Management & Event Support: Manage office and kitchen supplies Arrange meeting luncheon arrangements Monitor conference rooms for supplies, phone lists, etc. Provide general administrative and project support, as requested Assist with kitchen cleanup Other Duties: Actively contribute as a member of the Rochester Office, collaborating to support shared goals and objectives Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance Collaborate across departments and with external stakeholders to ensure cohesive project execution Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement Perform additional duties as assigned to support team and project success Other duties as assigned PHYSICAL REQUIREMENTS The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts. The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures. *** In alignment with our commitment to pay transparency, the base salary range for this position is $23-$28/hr, excluding fringe benefits or potential bonuses. If you join McGough, your final base salary will be determined by several factors, including geography, location, skills, education, and experience. Furthermore, we place significant value on pay equity among our current team members as part of any final job offer. Please note that the range provided above reflects the hiring range for this role. Hiring near the top end of this range would be atypical, as we aim to allow room for future salary growth. Additionally, McGough offers a comprehensive compensation and benefits package. This includes insurance coverage for medical, dental, vision, life, and disability. We also provide generous retirement plans, voluntary benefit plans, parental leave, substantial paid time off, and holiday pay.

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries is a plus Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Non-Instructional Support Staff/Secretary Administrative Support Assistant II - Main Office and Media Center at Kennedy Elementary 9 month position - 189 Days (includes 7 vacation days) (10 holidays, 10 sick leave days) Schedule: Monday-Friday, 7:30 AM - 4:00 PM (8 hours + 30 minute unpaid lunch) Responsible to: Principal Salary & Benefits: Per the terms of the Secretary (HESA) Master Contract Starting Rate: $23.44 Beginning Date of Employment: 1/12/26 Essential Duties and Responsibilities: Tracks student attendance Receives and/or contacts parents regarding student absences, tardiness, or departures from school. Prepares attendance and class lists to assist teachers in recording attendance. Checks phones messages of parents calling in student absences (e.g. vacations, funerals, etc.) and enters absences into the system. Follows up and monitors teacher compliance with attendance taking requirements. Maintains parent/student emergency information and family information. Places supply orders and creates purchase orders. Tracks and maintains suspension records. Prepares reports for building administrators and submits information to the MDE. Other duties as assigned. Media Center/Library: Supervise and assist students with check-in, check out and locating books/materials within their reading level. Processes new media materials into the library database (e.g. Destiny). Maintains the online computer catalog. Assists in ordering book, magazine and supplies needed by the library. Enters purchase orders into the district's system. Assists in typing letters, filing documents, compiling information/statistics for reports or assistance in tracking/maintaining financial records of the media center. Prepares new media materials for use and repairs media materials. Shelves, re-shelves, run overdue reports and assists in maintaining an orderly library. Assists in conducting annual inventory of media materials. Prepare for scheduled events in the media center. Required Qualifications: Technical skills: working knowledge of Destiny, Microsoft Office products, Google Apps, Infinite Campus Strong computer skills with ability to learn and apply new programs. General knowledge of the procedures, practices, and equipment of a school office and library. Highly organized, able to multi-task, and willing to take the initiative on tasks to be done. Ability to work with elementary students, faculty, and the public in a friendly and cooperative manner.

About PCs for People PCs for People is a national nonprofit committed to digital inclusion and environmental sustainability. We provide affordable technology and internet access to individuals and families across the country, helping bridge the digital divide and empower communities. About the Role The Executive and Board Assistant provides critical administrative support across two key areas: the Board of Directors and the Executive Team. This full-time position manages the administrative and governance functions of the Board, while also providing dedicated support to executive leadership, with a special focus on Human Resources. This role is responsible for handling sensitive materials, managing confidential HR filing, and assisting with compliance-related tasks. The ideal candidate is highly organized, detail-oriented, and maintains the highest level of professionalism and discretion. Key Responsibilities Board Administration & Governance Schedule and coordinate all board and committee meetings (virtual and in-person). Prepare and distribute agendas, materials, and meeting packets in collaboration with the CEO and Board Chair. Record, finalize, and archive meeting minutes accurately and confidentially. Maintain up-to-date board records, governance documents, and directories. Support the annual governance calendar, including policy renewals, disclosures, and board evaluations. Facilitate communication between board members, committees, and senior leadership. Assist with onboarding of new board members. Coordinate logistics for annual board retreats and special governance events. Executive & HR Support Assist the National HR Director and executive team with confidential administrative tasks, including filing, record-keeping, and data entry. Handle sensitive employee documentation, correspondence, and reports with professionalism and discretion. Support HR compliance efforts by assisting with audits, policy updates, and required documentation tracking. Provide scheduling, correspondence, and logistical support for the Executive Team. Assist with the preparation of reports and presentations for executive leadership and board meetings. Other duties as requested. Requirements 3+ years of experience in high-level executive support, board administration, or human resources. Proven ability to handle highly confidential materials and sensitive information with professionalism and discretion. Strong understanding of meeting procedures, board governance standards, and/or HR compliance concepts. Excellent written communication skills and meticulous attention to detail. Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with HRIS or board management platforms is a plus. Exceptional organization, prioritization, and project coordination abilities. Strong interpersonal communication skills; comfortable working with board members, executives, and employees. Ability to work independently and manage multiple priorities within tight deadlines. Familiarity with nonprofit compliance, bylaws, and corporate policy documentation. Experience in an HR support role or handling HR-related documentation is highly desirable. What We Value Genuine interest in people, technology, and digital equity Compassionate, curious, and community-minded Graceful under pressure and adaptable in dynamic situations Collaborative teammate who brings energy and empathy to every interaction Self-motivated and solutions-oriented thinker Previous networking and/or installation experience highly desirable Physical Requirements Prolonged periods of sitting or standing at a workstation Ability to occasionally lift or move items up to 25 pounds, infrequent lifting of up to 50 pounds Frequent use of computer, phone, and other office equipment Capability to communicate clearly in person, by phone, and over digital platforms Frequent bending, kneeling, crouching, and reaching Capability to work in various indoor non temperature controlled environments Extended periods of walking or standing throughout the workday Visual acuity to read labels and perform detailed tasks Willingness to adhere to physical safety protocols Benefits Include: Medical - Choice of Plans Dental - Choice of Plans Vision 401k with Match with 100% Vesting Voluntary Disability Insurance Voluntary Life Insurance Vacation & Sick Leave EEO Statement We are committed to creating a diverse and inclusive workplace. PCs for People provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Salary Description $25 - $30

Support Staff EA/Paraprofessional Subs Location: Foley Public Schools DIstrict Hours needed: Varies on positions Rate of Pay: $14.94 per hour Position Summary: Subbing as an EA/Paraprofessional for our District. You will perform basic duties such as: Work directly under the supervision of a special education teacher and/or the school principal. Successful applicants will supervise and work with students with physical, intellectual, and/or behavioral disabilities. Qualifications: Clear background check must be completed prior to starting with the District. General and basic training may be needed per position. The district will provide any training necessary for the desired positions Application procedure: Interested applicant must complete an application within the Frontline Application Portal, which can be found via the job posting on the Foley Public Schools website: **************** If you have any questions regarding this position, please contact: Kelly Gorecki, Administrative Assistant/HR/MARSS Coordinator, ************************ Application Deadline: Open until filled

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: * Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. * Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. * Assess and manage the flow of information, communications, and access to the President in line with identified priorities. * Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. * Supports initiatives of the executive office and President in the form of an advocate or change champion. * Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: * Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. * Coordinate cross-functional meetings, accounting for participants' time zones and preferences. * Proactively identify and resolve scheduling conflicts with diplomacy and tact. * Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. * Collaborate closely with other support staff and teams to streamline company-wide scheduling. * Block off strategic thinking, planning, and personal time for the President. * Ensure timely reminders and follow-ups for crucial appointments and commitments. * Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: * Coordinate logistics for dinners, conferences, and trainings. * Prepare background information on attendees * Oversee the invitation and RSVP process. * Ensure required resources and materials are ready. * Facilitate communication between involved parties. Current Inbox Management: * Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. * Draft, proofread, and send emails on behalf of the President when required. * Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. * Delegate emails and requests to appropriate departments or team members when necessary. * Monitor and track critical follow-ups and commitments derived from email communications. * Handle sensitive and confidential information with discretion. * Continuously review and optimize email filtering rules and automated processes. * Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: * Arrange flight and accommodation bookings. * Organize transportation (e.g., car rentals, airport transfers). * Prepare detailed itineraries. * Handle visa and travel documentation as needed. * Coordinate with local contacts or representatives. Compose and Edit Correspondence: * Draft letters, memos, and other communications. * Proofread documents for accuracy and tone. * Format content according to company standards. * Handle sensitive and confidential information with discretion. Project Management: * Oversee and execute key projects for the President and executive team. * Collaborate cross-functionally to ensure project success. * Track progress, ensuring milestones are met on time. * Proactively address and mitigate potential roadblocks. * Report updates and provide recommendations as needed. Data Entry: * Input data accurately and efficiently. * Update and maintain records. * Ensure data integrity and consistency. * Regularly backup and archive data. AI Tools & Digital Proficiency: * Operate and integrate AI-powered tools for scheduling, correspondence, and task management. * Analyze AI tool performance metrics to optimize productivity and efficiency. * Stay informed on the latest AI and automation trends to recommend potential integrations. * Collaborate with IT teams to troubleshoot and refine AI tool implementations. * Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: * Organize and declutter physical office spaces. * Streamline digital file storage for easy access. * Implement systematic file naming and storage conventions. * Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): * President's calendar, inbox, and logistics run smoothly with minimal disruption. * President is consistently prepared for meetings, travel, and decisions. * Personal and professional commitments are integrated seamlessly. * President experiences reduced stress and increased focus. Transformational (Stretch Performance): * The EA proactively anticipates Presidents and organizational needs. * The President operates primarily in high-leverage areas due to EA foresight and management. * Cross-functional projects are executed smoothly because of EA influence. * The EA is recognized as a strategic partner, not just a support role. Qualifications Education * Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. * In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills * 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. * Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. * Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. * High proficiency with Microsoft, virtual meeting tools, and project tracking. * Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required * Professional, respectful, and team-oriented. * Discreet and trusted with sensitive information. * Strategic thinker with strong judgment. * Composed under pressure, unflappable, and resilient. * Strong communicator, relationship-builder, and cultural ambassador. * Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. * Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) * Incentive Plans * 401(k) with employer contribution and match * Employee Stock Purchase Plan with employer match * Paid Time Off (Vacation and Sick Time) * Paid Holidays * Tuition Reimbursement Program * Employee Assistance Program (EAP) * Wellness Program * Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The firm has an immediate opening for an Executive Assistant in the Litigation department to join our Century City office. This role will support both partners and associates in the Internet and Technology group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role. This role is available as a hybrid work schedule. Responsibilities: E-filing experience in state and federal courts is required Interface with clients, firm resources, and vendors on attorneys' behalf Book travel Process expenses Manage calendars and scheduling Prepare engagement letters, open new matters, interface with New Business and Conflicts Prepare basic correspondence such as client letters and memos Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents) Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.) Enter, edit, release, and revise attorney time entries Interface with finance and assist with billing Set up and maintain document workspaces and serve as file keeper for case matters Manage email distribution lists for teams and contact information for clients and vendors Maintain list of court login/passwords and keep admissions up to date Maintain memberships of bar associations, CLE credits and dues, etc. Serve discovery and other substantive mailings/submissions Order Certificates of Good Standing for Pro Hac Vice Assist with hearing and trial logistics Handle printing, copying, and binder creation Process vendor invoices Prepare audit letters Qualifications: 5+ years of litigation experience within a law firm preferred Bachelor's degree required Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks Ability to treat sensitive/confidential information with appropriate discretion Strong sense of urgency, accountability, flexibility, and resourcefulness Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines Must possess tact, discretion, good judgement, and act with integrity in all situations Excellent interpersonal, written, and verbal communication skills Excellent computer proficiency (MS Office - Word, Excel, and Outlook) Excellent file management skills Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices Ability to work overtime as needed The primary location for this job posting is in Century City. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $42.00 - $56.82 per hour. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package. Benefits information can be found here. Equal Opportunity Employer (EOE).

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant to the Associate Vice President (Administrative Assistant III) position within University Advancement. This position will work on the Minneapolis campus, with occasional work on the St. Paul campus. This is a forward-facing role that requires an on-site presence. The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission. JOIN OUR COMMUNITY The University of St. Thomas offers a competitive and comprehensive benefits program, which includes: Tuition Remission for employees, spouses, and dependents Generous Retirement Contributions to support your future Comprehensive Health Coverage including medical, dental, and vision Fully Paid Insurance: disability, life, and AD&D Paid Parental Leave to support growing families Salary Range: $19.95 to $25.00 an hour The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information. JOB SUMMARY The Administrative Assistant (Admin Assistant III), provides high-level administrative support to the Associate Vice President(s) and other members of the University Advancement team. Primary responsibilities include scheduling appointments and managing calendars; preparing complex documents of a highly confidential nature; leading or participating in special, repetitive, and on-going projects; managing correspondence; providing internal and external customer service; and reconciling/approving expenses. This position serves as the primary manager of the Minneapolis office for University Advancement, managing requests related to the workspace and supporting the team. Work direction for the role will be provided by the Associate Vice President(s) and project requests will come from members of the University Advancement team. This is a full-time in-person position located on the Minneapolis campus. ESSENTIAL FUNCTIONS 1. Manage the Associate Vice President(s)'s calendar for all activities, meetings, reservations, and travel; coordinate and prepare materials for meetings the Associate Vice President(s) attends or leads including agendas, minutes, reports, presentations, online research, room reservations, and catering requests. Manage expense reporting. Assure the preparation and proper recording of call reports for development work involving the Associate Vice President(s). Manage small constituent and team gatherings. Support the Associate Vice President(s) in scheduling large group and recurring meetings, prepare materials for meetings. Manage expense reporting. Support committees and projects as requested. Prepare letters, donor acknowledgements, e-mail correspondence, memos, presentations, and other documents as needed; complete writing projects; transcribe and prepare clean text; edit and proof correspondence, proposals, and summaries. Assist Associate Vice President(s) with initiative and projects as requested; manage procedures and processes, including purchases and payments, requests for services, and managing department rosters for subscriptions; reconcile and approve expenditures; oversee and implement change in office operations; ensure equipment, materials and space are used effectively. 2. Manage University Advancement on-boarding, off-boarding, office move requests, organization chart updates, phone list updates, training/professional membership access and other staffing and facilities-related processes. 3. Manage the Minneapolis University Advancement Office ensuring the space is well-organized, professional, and welcoming for team members and external guests. Order supplies. Manage office contracts and equipment. 4. Provide project support to members of the University Advancement team. 5. Provide seamless back-up to the Executive Assistant to the Vice President of University Advancement position. Maintain excellent working relationships with all members of the University Advancement staff, the internal university community, and donors; assist with fostering a team dynamic within the advancement office. 6. Other duties as required. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent Three years of administrative support experience Preferred Qualifications Post-secondary work HOW TO APPLY All interested candidates must apply online at ******************************* Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application. In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening. Official job posting is available at **********************

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description MAJOR JOB DUTIES AND RESPONSIBILITIES: Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and analyses. Maintains the daily appointment calendar. Determines priorities and monitors the status of projects. Responsible for travel arrangements, meeting coordination and conferences. May act as a Meeting Recorder-summarizing action items precisely. May provide direction and/or oversee other department administrative/clerical associates Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures. Provides superior quality outcomes by taking ownership of administrative services to ensure quality work. Handles more complex administrative duties. Conducts research to assist executive with inquiries or issues. Demonstrates full competence in own area of work, including excellent organizational skills. Makes significant contribution to work team. Works without significant guidance. Performs other duties as assigned. Qualifications EDUCATION/EXPERIENCE: HS diploma and 8 years related experience required. Excellent communication skills (both written and verbal). Excellent customer relation and organizational skills as well as excellent understanding of office practices and procedures. Knowledge of Business English including punctuation, spelling and grammar and knowledge of personal computers and related software (word processing, spreadsheets, databases, etc.). Excellent typing and keyboard skills. Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity. Additional Information All your information will be kept confidential according to EEO guidelines.

Temp Step into the Heart of Local Government. Humera is seeking a poised and professional Executive Assistant to support a St. Paul City Councilmember during a temporary, 4-week assignment. This high-impact role is based at St. Paul City Hall and offers a unique opportunity to contribute to the daily operations of local leadership. This is a great fit for someone who thrives on managing calendars, communicating with people from all walks of life, and keeping things organized in a fast-moving environment. Responsibilities: • Manage the councilmember's calendar and meeting schedule • Answer phones and communicate effectively with constituents and city personnel • Draft correspondence, prep materials, and support daily administrative tasks • Maintain confidentiality and professionalism at all times • Provide reliable, responsive support in a public-facing office What We're Looking For: • Prior experience as an Executive Assistant or Administrative Professional • Strong verbal and written communication skills • Excellent time management and organizational skills • Proficiency with Microsoft Office Suite and online scheduling tools • Friendly, calm demeanor and a commitment to public service Position Details: • Duration: 4 Weeks (with the potential to extend) • Schedule: Full-time, Monday-Friday • Location: On-site at St. Paul City Hall • Pay: $25-$30/hr (flexible for the right experience) Why Humera? Humera specializes in pairing talented professionals with meaningful work-whether it's in healthcare, government, or corporate settings. We're proud to support the people behind the scenes who make organizations run smoothly. Apply Today Ready to make an impact at City Hall? Submit your resume through Humera and help drive progress in the City of St. Paul.

CentraCare is seeking a detail-oriented and proactive Executive Assistant to provide high level administrative support to our Leadership Team in Long Prairie. The ideal candidate will possess exceptional communication skills, have a strong sense of initiative and be able to anticipate and address the needs of the team. Key responsibilities: Administrative/clerical support including phone and email correspondence Coordinate meetings, prepare agendas and take accurate meeting minutes Support project planning and implementation efforts Assist with physician credentialing Maintain and update organizational policies and procedures To be successful in this role, you must demonstrate professionalism, discretion, integrity and must be committed to always maintaining strict confidentiality. Schedule: Full-time | 80 hours every two weeks | Long Prairie Hospital Monday - Friday | Typical working hours 7:30 am - 4:00 pm Very occasional need for evening meetings past 4:00 pm No weekends or holidays! Pay and Benefits: Starting pay begins at $19.15 per hour; exact wage determined by years of related experience Pay range: $19.15 - $28.71 per hour Tuition reimbursement and college grant programs available Full-time benefits: Medical, dental, PTO, retirement, employee discounts and more! Qualifications: High School Diploma or GED Post-high school secretarial/administrative assistant training or a minimum of one year of previous assistant experience in lieu of training Ability to type 70-90 words per minute Solid understanding of Microsoft Word, Excel, Power Point, scheduling and spreadsheets Excellent oral and written communication skills CentraCare has made a commitment to diversity in its workforce. All individuals including, but not limited to, individuals with disabilities, are encouraged to apply. CentraCare is an EEO/AA employer.

This position is responsible for providing clerical and administrative support to the ENT and Audiology Departments. This includes the scheduling of appointments and diagnostics tests, communicating with internal and external customers, preparing charts for appointments, and managing phone calls and the rescheduling of patients. This position is expected to support the mission, goals and objectives of the clinic. Required Qualifications: High School diploma/equivalent. Excellent verbal and written communication skills. Demonstrated ability to multitask. Advanced organizational skills. Proven ability to manage multiple priorities daily. Keyboarding skills Knowledge in Microsoft Word, Excel, Power Point and Outlook Experience using Internet Preferred Qualifications: Associates Degree (AA) in secretarial services, office support or business preferred Minimum of two years medical office experience preferred Experience with electronic billing, medical record and data base software preferred Accountabilities: ENT/Audiology Program Support 1.Phones and Scheduling Answers incoming department/program phone lines in a timely and courteous manner. Schedules appointments for services provided by the ENT/Audiology clinic including diagnostic testing. Responds and forwards calls as appropriate. Manage department work-queue and call patients to schedule appointments Reschedule patients for ENT/Audiology when provider schedule changes 2. Patient/Client Relations Responds to inquiries from current clients; Provides timely and accurate follow up to all inquiries; Creates and maintains client mailing lists; Assists with marketing initiatives including copying and mailings; Obtains referrals from primary physicians through EMR. Obtains referrals from outside organizations and forwards to HIM department; Completes charge tickets for hearing aids, post payments in EMR, and fills out receipts; Track and file newborn hearing screens; Pre-visit planning to include preparation for upcoming week's hearing aid consults, complete business office forms, and request insurance coverage information for hearing aids; Track incoming communication from Business Office regarding hearing aid benefits, and print and file in chart. 3. Provider Schedules Maintains the walk-in clinic schedule and coordinates provider/nurse schedules; Manages PTO requests and ensures that templates are adjusted appropriately; Completes weekly staffing update and sends to staff. General Clerical Duties Attends clinic meetings, and as requested, documents minutes; types and distributes meeting minutes within appropriate timeframe. Maintains up to date filing system for correspondence, records, and reports. Types correspondence, reports, and other requested materials. Prepares meeting agendas and materials for meetings as requested. Documents messages accurately and completely and delivers messages to appropriate person in a timely manner. Receives and assists all visitors in a professional manner and refers them to appropriate individuals. Maintains department specific files.

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Sr Business Services Specialist Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $19.52 - $29.23/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Job Description The Administrative Assistant/ Senior Business Services Specialist provides courteous, accurate, and efficient administrative support for sales and rental functions, ensuring a positive impression of Midwest Great Dane for both internal and external customers. This role supports branch personnel and contributes to the smooth operation of the office by managing clerical tasks, customer interactions, and essential documentation. This is an on-site role and the shift for this position is Mon-Fri 8:00 AM- 4:30PM What you'll do: * Prepare quotations and orders, collect required signatures, and distribute documents via email. * Verify completion of all required trailer sales documentation; process customer invoices, license sold trailers and send copies to customers. * Forward sales payments to the appropriate departments. * Maintain accurate and timely sales files. * Update unit inventory status (new, trades, on hold, sold) in the system. * Keep customer profiles current through system updates. * Process miscellaneous billings related to sales and rental. * Provide clerical support for sales and rental departments within agreed deadlines. * Interact with rental customers, obtain credit applications, print rental contracts, invoice rentals, and maintain insurance certificates. * Process card transactions and deposit checks received. * Answer and direct incoming, outgoing, and inter-office calls using a multi-line phone system; relay messages promptly. * Distribute all incoming email and correspondence to the appropriate departments and also prepare any outgoing mail. * Order and inventory of office supplies and forms. * Establish and maintain professional relationships with suppliers, customers, and co-workers. * Perform other duties as requested by the Office Administrator. What's in It for You? Here's a sneak peek of the benefits you could experience as a Cox employee: * A competitive salary and top-notch bonus/incentive plans. * A pro-sales culture that honors what salespeople (like you!) contribute to our success. * Exceptional work-life balance, flexible time-off policies and accommodating work schedules. * Comprehensive healthcare benefits, with multiple options for individuals and families. * Generous 401(k) retirement plans with company match. * Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance. * Professional development and continuing education opportunities. * Access to financial wellness/planning resources. Check out all our benefits Who you are: Minimum Qualifications: * High School Diploma/GED * Excellent written and verbal communication skills. Preferred Qualifications: * 2-3 years of general office experience or equivalent combination of education and experience. * Previous experience working in an office environment with multi-line phone systems. * Basic proficiency with Microsoft Office software; prior experience with Karmak preferred. * Accurate alphanumeric and 10-key data entry skills. * Strong interpersonal skills for developing business relationships at all levels. * Ability to manage time and priorities effectively with minimal supervision. * Analytical and problem-solving skills. Drug Testing To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited. Benefits Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. About Us Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

Job Description: Medical Clerical Support Specialist _ Scheduler Medical Clerical Support Specialist _ Scheduler Position Summary The Medical Clerical Support Specialist provides essential administrative, scheduling, and customer service support to VA medical and outpatient operations. Contractor personnel will work on-site in VA facilities and perform duties in accordance with VA policies, VHA Handbooks/Directives, and the contract's Performance Work Statement (PWS). The Specialist plays a key role in supporting Veterans by ensuring efficient clinic workflow, timely appointment coordination, and accurate documentation in VA-authorized systems. Essential Duties and Responsibilities Contractor personnel shall perform, at a minimum, the following functions in support of VA clinical operations: Provide administrative and clerical support to VA staff, including physicians, nurses, and clinic leadership. Schedule, modify, and coordinate Veteran appointments using VA-approved scheduling systems (e.g., VistA, CPRS, MSA tools, and Cerner/Oracle Health - as applicable per site). Support outpatient care coordination and assist with managing clinic flow. Maintain accurate documentation, records, and logs in compliance with VA, VHA, and HIPAA requirements. Prepare correspondence, reports, and forms using Microsoft Office applications. Answer telephones, route calls, greet Veterans and visitors, and provide high-quality customer service. Assist with check-in/check-out processes and verify required documents or eligibility information when directed. Follow all VA confidentiality rules, IT security protocols, and information handling procedures. Meet all performance metrics and deliverables outlined in the PWS, including timeliness, accuracy, and responsiveness. Minimum Qualifications (Mandatory Requirements) The Contractor must ensure personnel meet the following minimum criteria: High School diploma or GED. Proficiency in English (oral and written). Working knowledge of Microsoft Office (Word, Excel, Outlook). No physical restrictions that interfere with assigned duties. Preferred Qualifications Experience scheduling appointments or providing administrative support in a healthcare setting. Prior work experience in a VA facility, VHA system, or federal healthcare environment. Familiarity with VA clinical systems, including: VistA (Veterans Health Information Systems and Technology Architecture) CPRS (Computerized Patient Record System) Oracle Cerner (LH/EMR), depending on facility transition MSA (Medical Support Assistant) workflows Knowledge of VA processes, such as consult management, clinic profiles, and Veteran-centered communication. Key Competencies Strong interpersonal and communication skills, especially when interacting with Veterans. High attention to detail and accuracy in scheduling and documentation. Ability to work effectively in a fast-paced clinical environment. Professionalism, reliability, and respect for Veteran privacy. Ability to work independently while following VA policies and supervisory direction. Customer service orientation reflecting VA's mission to serve Veterans with compassion and respect.

Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits: Flexible scheduling options Opportunities to gain and grow leadership skills Support a healthy work-life balance Free meals during summer months Employee Referral Program Scenic and inspiring work environment Retirement Savings Plan with opportunity for 3% Employer Match Fun, organization-wide Events Cabin Rental Discounts ...and more! How You'll Contribute: Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities Lead recreational and leisure activities as assigned by leadership Report any changes in participant condition promptly Ensure participants' belongings are properly checked in and returned Complete all required documentation accurately and timely Maintain cleanliness and organization of areas used by participants and staff Participate in training and professional development opportunities Attend and actively participates in staff meetings Perform other duties as assigned What You'll Bring to the Table: Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role) Must be able to pass an organizational background study Strong communication skills Able to handle physical aggression and challenging behaviors Detail-oriented with a strong emphasis on safety Team player who can follow instructions effectively Previous experience working with individuals with disabilities preferred Physical demands Ability to see, hear, and communicate verbally Ability to lift up to 50 lbs. Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours Ability to feel objects and use fingers to operate tools and controls True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.

Objective: Support our team by efficiently collecting and entering data into databases, gathering documents from various internal and external sources, and maintaining accurate and organized records. Responsibilities may also include assisting with inventory management and organizing supplies. This role is essential to streamlining operations and supporting the team across multiple states and internal departments. Role and Responsibilities: Ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. Enters information into the computer system through typing and scanning. Verifies accuracy of work by comparing it to source documents. Compiles data from various sources. Assist in the preparation of regularly scheduled reports. Strong attention to detail and organizational skills. Handle multiple responsibilities in a fast-paced environment Schedule and coordinate meetings, appointments Basic software knowledge Verbal and written communication skills. Other duties as assigned. Qualifications and Education Requirements: Administrative degree preferred not required. Excel skills and knowledge of the asset management industry is a plus. Work Environment: Office environment located in Pipestone, MN Physical Requirements: This role combines office work at a desk with physical tasks such as lifting and moving inventory. Forklift operation would be helpful but is not required. Additional Requirements: Ability to lift and move items up to 50 lbs. safely. Comfortable working in both office and warehouse settings. Valid driver's license. Forklift certification is a plus but not required. Willingness to occasionally travel between locations. Ability to work independently and as part of a team. Compensation/Benefits: $18-$22 hour, depending on experience Benefit Package includes Paid Single Health Insurance, Family Health Coverage Available Dental/Vision/Life/Disability Insurance Retirement Plan Holidays & Paid Time Off