Executive administrative assistant jobs in Modesto, CA - 60 jobs

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Customer service & public relations principles - Google Workspace & Microsoft Office (Docs, Outlook, Excel) - Adobe Express & Adobe Sign - Recordkeeping & office management practices - Strong organizational & time‑management skills - Ability to interpret policies & union procedures - Sound judgment & independent decision‑making - Basic bookkeeping/accounting support - Excellent written & verbal communication - Relationship building with internal/external stakeholders - Tech‑savvy: social media, Zoom, web tools - Event/meeting scheduling & minute‑taking

Job Description Apply Here: *********************************************************************************** The Executive Assistant provides strategic, operational, and administrative support to the Senior Business Analyst & Executive Manager. This role functions as an extension of leadership-enhancing productivity, driving accountability, supporting cross-department communication, and ensuring alignment with company-wide initiatives. The position requires exceptional organizational skills, strong communication abilities, and comfort working in a fast-paced, high-visibility environment. Essential Duties and Responsibilities Strategic Support & Project Coordination Attend high-level leadership, project, and departmental meetings; take detailed notes and document key decisions. Track project milestones, timelines, deliverables, and follow-up responsibilities across multiple teams. Prepare summaries, reports, and executive-level updates for ongoing initiatives. Support integration of business analysis, AI adoption, information systems, and operational improvements. Maintain centralized documentation of discussions, action items, and progress tracking. Scheduling & Time Management Manage and prioritize the executive's calendar, ensuring alignment with strategic objectives. Coordinate recurring meetings, planning sessions, reviews, and cross-department activities. Anticipate and resolve scheduling conflicts proactively. Schedule protected time for focus work, planning, and strategic analysis. Coordinate travel arrangements for the executive as needed. Communication & Executive-Level Liaison Serve as a communication conduit between the Senior Business Analyst & Executive Manager, the Executive Team, managers, and employees. Draft correspondence, follow-up messages, reminders, and summaries to ensure alignment and clarity. Analyze incoming communications (emails, reports, memos) and determine appropriate responses or routing. Coordinate with the CEO's Executive Assistant to align executive-level agendas, project reviews, and priorities. Represent the executive in meetings when delegated. Accountability & Performance Tracking Monitor progress on project deliverables, departmental KPIs, and strategic initiatives. Flag delays, risks, and deviations from goals or timelines. Maintain visibility into commitments across departments to ensure follow-through. Support managers in preparing timely, KPI-focused agendas and reports. Meeting Coordination & Management Prepare agendas and ensure alignment with company goals and priorities. Connect with meeting owners to confirm agenda readiness and required documentation. Distribute meeting minutes, track follow-up responsibilities, and ensure timely status updates. Manage and coordinate the following meetings: Required Meetings to Manage Weekly Executive Tactical & Strategic Meetings Monthly Executive Team Offsite (full day) Quarterly Two-Day Strategic Offsite (coordinated with Sandy Reed) Monthly Manager Meetings: Collaborate with the CEO's EA on agenda creation Collect department KPIs and action items Monitor status of five ongoing company projects, including accomplishments, next steps, and target timelines Administrative & Documentation Support Create, edit, and organize executive presentations, reports, and communication materials. Maintain filing systems, databases, and corporate records with accuracy and confidentiality. Assist with confidential projects, compliance documentation, and sensitive operational tasks. Provide advanced clerical support as needed across executive initiatives. Coordination & Delegation Support Cascade the executive's directives in clear, actionable communication. Work closely with managers and team leads to verify progress and ensure operational follow-through. Maintain structured documentation to support accountability and consistency in execution. Desired Attributes & Competencies Exceptional organization, prioritization, and follow-through. Strong written and verbal communication skills. Analytical mindset with comfort working with data, KPIs, and metrics. Proactive thinker able to anticipate needs, risks, and scheduling challenges. Experienced with project management, information systems, and cross-functional collaboration. Discretion, professionalism, and trustworthiness with confidential information. Confidence interacting with senior leadership and multiple departments. Qualifications Education: High School Diploma required; Associate's Degree preferred. Experience: 3-5 years in executive support, project coordination, or related administrative roles. Technical Skills: Strong proficiency in Microsoft Office Suite Familiarity with CRM or ERP systems (AccountMate, Salesforce, etc.) Experience with project management tools preferred Professional Skills: Strong organizational, problem-solving, and time-management capabilities Ability to manage shifting priorities in a fast-paced environment High level of confidentiality and discretion Work Environment & Physical Requirements Standard office environment with moderate noise levels. Frequent use of computer, phone, and office equipment. Requires sitting, standing, and walking for extended periods. Occasional lifting of up to 25 lbs.

Job description Shums Coda Associates, Inc. is a privately held company providing professional Building and Fire Life-Safety Professional Services to municipalities to verify conformance with state and local Building Codes. We are seeking a full-time, executive assistant to support operations at our headquarters in Pleasanton, CA. The position will report to the COO. Responsibilities Provide calendar and travel management for COO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Assist with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to executive team, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect executives' style and organization policy. Work closely with the executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate COO's needs in advance of meetings, conferences, etc. Assist with staff meetings and events as needed. Manage information systems operations including hardware, software, desktop support, and internal telecommunications. Other projects/duties as assigned for the overall benefit of the organization. Job requirements Minimum Qualifications 3-5 years of administrative support experience; supporting senior leadership preferred. Strong ability to execute work with a diversity, equity, and inclusion lens. Expert proficiency with Microsoft Office. Technical proficiency and problem-solving skills. Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information Must successfully complete a standard background investigation. Availability to work core business hours with flexibility as needed for executive priorities. All done! Your application has been successfully submitted! Other jobs

Job Description Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology. Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. Summary: The Executive Assistant for Corporate Administration will be a member of the Finance function and support Investor Relations, Legal, and People executives. This individual will be highly organized and a proactive Executive Assistant who will provide comprehensive administrative support to these executives. The ideal candidate will have exceptional communication skills, the ability to multitask effectively, and a keen attention to detail. As the Executive Assistant, the person will play a critical role in assisting corporate administration executives with day-to-day tasks, schedule coordination, and facilitating efficient communication within the departments and with external stakeholders. This position offers an exciting opportunity to contribute to the success of our company in a fast-paced and dynamic environment. This position is an in-office position in Pleasanton, CA. In This Role, You Will: Calendar Management: Coordinate and manage complex schedules for Finance, Investor Relations, People, & Legal executives, including arranging meetings, offsites, and travel arrangements. Meeting Coordination: Schedule and organize functional and cross functional meetings, offsites, conferences, and presentations, including preparing agendas, coordinating logistics, capturing meeting notes, and finalizing minutes. Investor Relations support: Creates and maintains investor information, and distribution list Filters questions and requests for information from institutional investors and other members of the financial community Manages logistics for all investor meetings, roadshows, conferences, and any other investor events Manages mock quarterly earnings call logistics. Document Preparation & Management: Assist with the preparation, formatting, proofreading, and storage of documents, including PowerPoint presentations, reports, and correspondence. Facilitate signatures and manage documents through legal processes (excluding NDAs and legal agreements, which will be handled by Legal). Travel & Expense Management: Arrange travel and process expense reports for executives. Event Planning: Support the planning and execution of events such as team-building activities, onsites, and offsites. Contract Support: Forward relevant contact information to Legal for contracts, NDAs, consulting agreements, etc. Project Support: Provide occasional support for projects, including coordination and tracking of cross-functional team projects. General Office Management: Work with Facilities to purchase one-off office supplies. Other duties as assigned by manager Who You Will Report To: VP, Finance Requirements: 5+ years' experience providing administrative support Bachelor's degree in Business Administration, Communications, or equivalent experience. Proven experience as an executive assistant or administrative assistant. Prior investor relations work preferred but not required. Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. Strong organizational skills and the ability to prioritize tasks efficiently in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Attention to detail and a high level of accuracy in all tasks. Ability to maintain confidentiality and handle sensitive information with discretion. Flexibility and adaptability to changing priorities and deadlines. Positive attitude, proactive mindset, and willingness to take initiative. Compliance with relevant county, state, and Federal rules regarding vaccinations. What We Offer: At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself. We also offer an attractive compensation package, which includes: A competitive base salary of $110,000 - $150,000 and variable incentive plan Stock options - ownership and a stake in growing a mission-driven company Employee benefits package that includes 401(k), healthcare insurance and paid vacation Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Disclaimer: At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following: Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture. Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment. Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of ********************************. If you receive a request for information from any other domain, please contact us directly at ****************** to verify the legitimacy of the communication. We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.

The Executive Assistants supports the Executive Director (ED) and the Board of Directors for O'Connor Woods. Duties includes coordinating meetings, retreats and management events, recording of minutes, calendar scheduling, filing and special projects. The position has direct responsibility for the maintenance of the organization policies and supervision of the Resident Relations Associates. SHIFT: Typical schedule: Business hours of department/department needs. Schedule may vary or be adjusted due to business demand or unforeseen circumstances and will be determined by the Administrator. Overtime must be approved in advance. Occasional evenings and/or weekends may be required for special events or projects. POSITION SUMMARY: The Administrative Assistants job entails providing support for a wide variety of activities, signing admission contracts, provides support for other department administrative functions, support for private collections, report maintenance, quality assurance and executive support. This position requires the full understanding and active participation in fulfilling the Mission of the Organization. It is expected that the employee will demonstrate behavior consistent with the Core Values. The employee shall support the Organization's strategic plan and the goals. The Administrative Assistant has a direct reporting responsibility to the level of care Administrator or assigned Department Manager/Director. ESSENTIAL FUNCTIONS: Must provide excellent customer service with all residents, staff, families, guests, vendors and all others in communication. Prepares reports timely and accurately. Completes weekly, monthly and quarterly reports for Administration. Maintains department/level of care org chart. Provides direct support to other departments as needed including but not limited to reports, communication with residents and families as needed. Maintains/completes documentation timely and accurately. Maintains electronic database(s) accurately and timely. Must maintain the highest level of confidentiality at all times. Maintains compliance with company policy. Assists with all facets of the business needs as assigned (incoming/outgoing/intracompany mail, phones, fax, copy, files, residents, guests, etc.). Greets all customers and vendors. Responds to all verbal and written communication within 24 hours of receipt. Completes and maintains department reports. Participates in quality assurance and audits as assigned. Attends and participates in events and meetings as assigned by Administrator or direct manager. Assists Administrator or direct manager with special projects as needed. Ensures the safety, health and welfare of staff and residents at all times. Provides encouragement, guidance and resources to staff and residents when needed. Acts as a positive role model and mentor for staff. Adheres to company policies and Corporate Compliance and Ethics Program Code of Conduct. Keep all boards up to date (consumer, employee, break room) Keep contract binders up to date as needed. The ability to maintain business/professional boundaries with all staff, management and outside vendors. Responds to all verbal and written communication within 24 hours of receipt. Attends and participates in Department meetings. Assists with special projects as needed. Ensures the safety, health and welfare of staff and residents at all times. Provides encouragement, guidance and resources to staff and residents when needed. Acts as a positive role model and mentor for staff. Adheres to company policies and Corporate Compliance and Ethics Program Code of Conduct. Other duties as assigned from direct supervisor and/or department Director. SAFETY, CORPORATE COMPLAINCE and ETHICS CODE OF CONDUCT: The employee will comply with and support the O'Connor Woods Safety program . The employee will comply with and support the Corporate Compliance and Ethics Program Code of Conduct. MINIMUM QUALIFICATIONS: Must be 18 or older. High School Diploma or equivalent. 1 year of experience as an Administrative professional, supervisory experience preferred. Must be very detailed oriented and provide consistency in accuracy. Excellent communication and interpersonal skills. Excellent time management. The ability to meet deadlines consistently. Thorough documentation skills including grammatical, spelling and organization. If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible driver. Must possess a current State Driver's License and have an acceptable driving record for the past three (3) years. The ability to read, write and communicate to residents, staff, families, vendors, and all business relationships in English language. Ability to pass a criminal background clearance check, drug screen, physical and TB test. Able to work in excess of 40 hours per week (upon Dept. Director approval) with the possibility of a varied schedule. Must be able to communicate with all levels of staff in an effective, neutral and professional manner. Ability to function as a member of the team in a multi-task environment. Must be flexible and able to handle multiple priorities, with the ability to adjust to high pressure and changing business conditions. Proficient in the use of computers and associated software.

Working at the Stanislaus County Office of Education (SCOE) is an enriching experience, driven by a commitment to educational excellence and community impact. SCOE provides a dynamic work environment where employees play a crucial role in providing services and managing programs benefitting families and the community. SCOE fosters a culture of innovation and collaboration, encouraging staff to contribute their ideas and expertise to initiatives that positively influence student success. SCOE's emphasis on professional development ensures that employees have ample opportunities for continuous learning and growth, supporting their career advancement. With a dedication to inclusivity and a supportive workplace culture, SCOE offers an ideal setting for individuals passionate about education to make a meaningful difference in the lives of students. See attachment on original job posting EDJOIN Classified Application SCOE Administrative Assistant I Test certificate or a higher level SCOE clerical certificate (must be attached to the application) EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from High school and two years of increasingly responsible administrative experience. College-level course work in business office management, or related field desirable. LICENSES AND OTHER REQUIREMENTS: Possession of a valid driver's license may be required. ADDITIONAL DOCUMENTS: The following are not required at the time of application but will be required of the selected applicant prior to employment. • DOJ Fingerprint clearance • TB clearance • Pre-Employment Drug Screen clearance Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. EDJOIN Classified Application SCOE Administrative Assistant I Test certificate or a higher level SCOE clerical certificate (must be attached to the application) EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from High school and two years of increasingly responsible administrative experience. College-level course work in business office management, or related field desirable. LICENSES AND OTHER REQUIREMENTS: Possession of a valid driver's license may be required. ADDITIONAL DOCUMENTS: The following are not required at the time of application but will be required of the selected applicant prior to employment. • DOJ Fingerprint clearance • TB clearance • Pre-Employment Drug Screen clearance Comments and Other Information BENEFITS: A Benefit Entitlement for health, dental and vision coverage is available for positions that are at least 4 hours per day. The amount of the entitlement is based on the number of hours worked per day. Meeting the minimum qualifications for a position does not assure the candidate of an interview. Screening is based on information provided on the application. We do not refer to your resume when screening. Applicant must be at least 18 years of age. May be required to provide own transportation. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION, AMERICANS WITH DISABILITIES ACT EMPLOYER

As an Administrative Assistant, you will perform general clerical and administrative duties to assist department, supervisors and managers. This is a Second shift position, Tuesday through Saturday, starting at 12 noon to 830pm. The starting wage is between $22.50 and $24 per hour depending on experience level. Job Description Description + Prepares, maintains & distributes reports + Interfaces with a variety of people, internally and externally, in routine matters + Performs routine administrative responsibilities + Proficient with Excel, Power Point & working knowledge of Word + Possess strong oral and written communication skills + Attentive to detail + Travel Required:No Environment + Office : Office Temperature (65F to 75F) Skills + Specialized Knowledge: + Special Skills : Must have Advanced Skills in Google Sheets and Excel + Mathematical Skills - Ability to add, subtract, multiply and divide. Computer Skills - To perform this job successfully, an individual should have knowledge of Database software; Human Resource systems; Payroll systems; Spreadsheet software and Word Processing software. Excellent written and oral communication skills. + Physical abilities: : + Other: : Years Of Experience + 1 year : Relevant experience. Qualifications High School Diploma - General Studies Shift 2nd Shift (United States of America) Company Tracy Logistics LLC About Our Company Tracy Logistics, LLC is one of the largest wholesale grocery suppliers on the West Coast, and is one of many companies within the C&S Family of Companies, the largest wholesale grocery supply company in the U.S. and the industry leader in supply chain innovation. At Tracy Logistics, We Select the Best - those with the motivation, pride, and drive to succeed in our fast-paced world. Working Safely is a Condition for Employment with Tracy Logistics, LLC. Tracy Logistics, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Company: Tracy Logistics LLC Job Area: General & Administrative Job Family: General & Administrative Job Type: Regular Job Code: JC0016 ReqID: R-265880

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description Title/ Designation: Admin Assistant Duration : 3 months (Possible extension) Location : Harold, CA 95638 Work hours M-T 10/hrs per day -- 6am- 4:30pm with ½-hour lunch Project start date Immediate Qualifications Mandatory Requirements: Must be proficient in Microsoft Office Outlook, Word & Excel. Experience with SAP and working in a regulatory environment are helpful. Various general office support duties will also be assigned. Additional Information Thanks and Regards, Amrita Sharma 408 766 0000 EXT. 426 amrita.s@)360itpro.com

more info Pay Scale Shift(s): Day Scheduled Days: MON, TUE, WED, THU, FRI $17.00-$18.00

Salary: $20.00 - $23.00 Job Description: Administrative Assistant About Us At Balanced Books, LLP, we are a fast-growing firm dedicated to providing exceptional bookkeeping services. Based in Californias Central Valley, we support small and medium-sized businesses locally and nationwide with accurate, timely, and insightful financial services. We believe in creating a professional yet enjoyable work environment, where people are our greatest asset. We invest in your development through ongoing training, mentorship, and leadership opportunities, empowering you to grow and advance in your career. At Balanced Books, youre not just an employee; youre a valued part of our team. If youre ready to make an impact and grow with a thriving company, wed love to meet you. Summary As a proactive and detail-oriented Administrative Assistant at Balanced Books, LLP, you provide advanced support to our staff and clients. In this role, you identify and address the needs of management and clients, ensuring our bookkeeping office runs smoothly and efficiently. Your ability to meet deadlines, communicate effectively, and maintain a high level of client satisfaction contributes significantly to our company's success. Key Responsibilities Office Management: Manage the front desk, handle multiple phone lines and greet clients warmly. Handle incoming and outgoing mail and packages, including sorting, scanning and distributing. Ensure reception and common areas are maintained and tidy at all times. Troubleshoot office malfunctions and coordinate with service providers for timely resolution. Assist with overall office maintenance, including correspondence with property manager. Assist with scheduling meetings with clients and internal team members. Coordinate meeting rooms, while ensuring that the necessary equipment is available, and the room is in good condition. Send reminders and confirmations to meeting attendees and reschedule meetings as necessary due to conflicts or changes. Take minutes and notes at our weekly staff meeting and distribute to the team. Assist in organizing company events and training sessions by coordinating catering, venue setup, and participant communications. Act as a point of contact between staff and clients; respond promptly to correspondence and handle routine inquiries independently. Manage office supply inventory, ordering, and organization. Manage vendor payment and receipt organization for the company. Identify opportunities for improving administrative processes and workflows; assist with implementing approved changes to enhance efficiency and effectiveness. Assist with onboarding new employees, including setting up workstations. Supporting day-to-day administrative tasks that facilitate smooth office operations. Administrative Support: Support staff with special projects, including collection efforts, W-9 phone calls, EFTPS password maintenance, and light bookkeeping tasks such as data entry, reconciling accounts, and organizing workpapers under the guidance of senior staff. Assist with managing company deadlines and ensure timely completion of tasks. Correspond with all clients by sending financial reports, payroll reports, sales tax reports, as well as annual 1099 forms and business property tax returns. Manage client information across multiple database platforms (QBO, QuickBooks, Excel, Word, Keeper, Sharefile, Practice CS, etc.). Organize and maintain both electronic and physical files. Review documents for accuracy, grammar, and formatting. Conduct company errands and travel to client offices, postal facilities, and other locations as necessary to complete assigned tasks. Communication and Client Relations: Provide excellent customer service, addressing client inquiries promptly and professionally. Communicate effectively with all levels of internal management, team members, clients, and vendors. Assist with new client onboarding process. Always maintain client confidentiality and handle sensitive information discreetly and in compliance with data protection regulations. Professional Attributes: Must be organized, detail-oriented, forward-thinking, efficient, and thorough. Demonstrate the ability to work independently and prioritize tasks effectively. Strong problem-solving skills and the ability to adapt to changing priorities. Uphold the company's values and code of conduct in all interactions. Minimum Qualifications High school diploma or GED. At least one year of prior customer service and/or administrative assistant experience. Knowledge of MS Word, Excel, PowerPoint, and Outlook. Exceptional interpersonal skills and professional demeanor. Excellent written and verbal communication skills. Preferred Qualifications Some college experience or prior experience handling currency (banking, retail, etc.). Experience with QuickBooks Desktop or QuickBooks Online. Bilingual abilities are a plus. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, or hear, as well as use hands and fingers to handle or feel. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Benefits Subsidized Medical/Dental/Vision Paid Time Off and Sick Time available Eight paid holidays 401(k) savings plan with employer match Flexible work schedules that promote work/life balance We offer opportunities for growth and professional development, including potential advancement into other administrative or bookkeeping roles.

Company DescriptionJobs for Humanity is collaborating with Upwardly Global and with DaVita to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: DaVita Job Description 4040 Lone Tree Way, Antioch, California, 94531-6209, United States of America DaVita is Hiring! We are looking for our outpatient Administrative Assistant (AA) to impact the lives of our patients and their families. In this role, you will ensure the timely and accurate completion of change requisitions, treatment logs, check-in patients, patient charts, invoices, and purchase orders. You will also assist patients with transportation arrangements and physician appointments. If you are looking to get a jump start in the medical field, consider applying today! Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you! **What To Expect As An Administrative Assistant:** - A community first, company second culture based on Core Values that really matter. - Clinical outcomes consistently ranked above the national average. - Award-winning education and training across multiple career paths to help you reach your potential. - Performance-based rewards based on stellar individual and team contributions. - A comprehensive benefits package designed to enhance your health, your financial well-being, and your future. - Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. **Responsibilities:** - We seek a personable individual with excellent computer and clerical skills (Microsoft Office). - You must type 60 WPM - Phone Etiquette - Customer Service Skills - Bilingual in Spanish - Must have a high school diploma or GED. - Medical secretary or secretarial certification is preferred - At least 1 year in a related administrative position in a medical setting. **What We'll Provide:** - We offer competitive compensation plus an amazing benefit package: - Medical, Dental & Vision - 401K (matching) - Retirement Plans - Paid Training - PTO and Paid Holidays - PTO cash out - Health Saving Account - Flexible Spending Account - Professional Growth Opportunities - Tuition Reimbursement - Employee Stock Purchase Options At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed Diversity & Belonging into everything we do in our Village so that it becomes part of who we are. We are proud to be an equal opportunity workplace and an affirmative action employer. As such, individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. Applications are accepted on an ongoing basis. Salary/ Wage Range: $23.00 - $29.00 / hour Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage, and a broad range of other benefits. Learn more at [DaVita Careers Benefits](************************************

Our growing local client in the services industry has partnered with AVAILABILITY Professional Staffing in search of an experienced, hands-on Administrative Assistant to support the daily operations of their team. This role combines HR, Customer Service, Sales, Administration, and Accounting with a strong focus on building efficient systems and supporting company leadership. The ideal candidate will lead by example, be highly organized, and enhance operational processes to maintain the highest standards in safety, service, and performance. Pay Rate: $26-$30/hr Benefits: Health, Dental, Vision, 401K, PTO Location: Stockton, CA Requirements: 2+ years experience in administrative support role Strong background in business operations, ideally in the construction or HVAC industry Strong organizational, communication, and documentation skills Demonstrated ability to manage multiple priorities efficiently. Proficient in Google Workspace or Microsoft Office Suite. Responsibilities: Define and document company processes in clear, concise language. Create and maintain a comprehensive library of Standard Operating Procedures (SOPs). Develop and refine workflows to enhance efficiency and consistency. Maintain an up-to-date library of instructional and training resources. Support onboarding by providing clear, accessible process documentation and accountability systems. Develop and maintain an inventory management system for company materials and supplies. Oversee ordering, restocking, and accurate record-keeping of inventory. Identify operational inefficiencies and propose creative, sustainable solutions. Implement systems to streamline administrative tasks and enhance productivity. Provide daily and weekly administrative support to company leadership, ensuring smooth cross-departmental coordination. Maintain organized, up-to-date company information, records, and documentation. Document meeting minutes for sales and leadership teams to support process development

Shine on as an administrative assistant In special education and alternative education settings nationwide, the team members of Specialized Education Services, Inc. (SESI) shine a positive light on students who need academic, emotional, social, and behavioral support and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team. Overview What you can expect to do. Advance student potential-and your own-as you collaborate with the teacher to work with small groups of students in delivering individualized services and support. Realize the joy of possibility as you monitor student behavior, track educational progress, communicate with parents, and reinforce learning and skills through our proven model. Responsibilities * Understands and implements SESI's philosophy, policy and procedures relating to conduct, discipline, educational and attendance outcomes for students, staff and parents. * Orders and maintains adequate school and office supplies and within designated budget requirements. Ensures proper delivery and reviews charges for accuracy. Notifies vendor if there are any discrepancies and ensures corrections are made. * Operates a variety of office equipment, including phone systems, printers, faxes, copies and different computer application. * Maintains confidentiality and privacy of personnel, business and other confidential, sensitive, electronic proprietary information of Specialized Education Services and their current and past employees and current and past students. * Ensures state, municipal and federal compliance in the areas of upholding and enforcing maintenance of school records. * Distribution of school mail. Uses discretion in disseminating information. Is highly guarded with confidential information. * Receptionist duties as required- Answers phones and greets visitors and treats them in a professional manner. Directs call to appropriate person or screens calls as directed. Use judgment in interacting with employees and outside parties. * Monitor employee compliance around COVID-19 regulations and training completion * Enter data around enrollment, attendance, behavioral incidents, test scores as needed * Exhibits professional conduct with school colleagues, students and their parents in accordance with Camelot Education policies, procedures and work rules. * Performs other duties as assigned and to be determined based upon SESI needs and business requirements. Qualifications * High School Diploma or equivalent required- advanced education preferred * Ability to operate office equipment including, phone systems, printers, faxes, copies computers * Understanding of Microsoft office applications including word, excel and power point * Experience working in school setting preferred Posted Salary Range Starting from USD $50,000.00/Yr. Physical Requirements * Ability to run short distances and move swiftly in response to student needs, including bending, kneeling, and crouching. * Ability to lift and assist students with mobility challenges, often requiring the handling of up to 50 pounds or more. * Skill in managing fine motor tasks, such as helping students with writing, manipulating small objects, or using adaptive devices. * Ability to operate a computer or tablet for up to 8 hours daily. * Capacity to notice and respond to non-verbal cues from students * Capacity to remain calm and composed during physically and emotional demanding situations, ensuring student safety and well-being Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. The application window is anticipated to close within 30 days of the date of the posting. Education and Experience High school diploma or general education degree (GED); and minimum of one year related experience and/or training; or equivalent combination of education and experience. Certifications, Licenses, and other Special Requirements None Management/Decision Making Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor. Knowledge and Skills Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Basic typing skills essential along with basic knowledge of PC's and word processing software, preferably in a Microsoft Windows environment. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Physical Demands and Working Conditions Standing Requires interaction with co-workers, residents or vendors Walking Sitting Use hands and fingers to handle or feel Reach with hands and arms Climb or balance Stoop, kneel, crouch, or crawl Talk or hear Ability to lift: Up to 25 pounds Possible exposure to blood-borne pathogens Vision Brookdale is an equal opportunity employer and a drug-free workplace. Schedules appointments, provides information to callers, documents meeting minutes, and performs various administrative functions. Answers telephone and provides information to callers or routes calls to appropriate associate; places outgoing calls. Greets visitors, determines nature of business, and refers visitors to appropriate individual. Types, edits, produces, and distributes a variety of documents including general correspondence, memorandums, statistical reports, presentation materials or other documents as requested. Routes incoming mail. Uses courier, U.S. mail, overnight mail, e-mail or facsimile machines to send documents as directed. Files correspondence and other records. Makes copies of correspondence or other printed material. Takes minutes at staff meetings. Orders office supplies and forms for associates and communities. Assists in the preparation and coding of invoices for payment. Assists in obtaining and/or completing new hire documentation for new associates. May maintain associate personnel and community files. Assists in the recruitment, orientation and retention of qualified staff. May conduct tours of the community. At the discretion of the Executive Director, may supervise one or more associates. This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Temporary Administrative Assistant III (Pool) Short-Term Assignments - Not to Exceed 90 Days San Joaquin Delta College is excited to announce recruitment for our Temporary Administrative Assistant III Pool, created to support the dynamic needs of our campus community. These short-term assignments, not to exceed 90 days, offer the chance to contribute across diverse departments and make an immediate impact. As a valued member of the team, you will provide vital administrative support, ensure seamless operations, and deliver excellent service in advancing the District's mission. Under the direction of the assigned manager, perform a variety of complex and technical administrative and research duties in support of a District operation. DISTINGUISHING CHARACTERISTICS: This is the advanced journey level class in the Administration Assistant series. Positions at this level are distinguished from other classes within the series by the performance of technical responsibilities and level of complexity of duties assigned. Provide administrative support to a District unit or function with very broad scope and accountability. This class is distinguished from Administrative Assistant I and Administrative Assistant II by reporting to senior level administrators and/or being assigned to highly accountable activities working directly for a dean. Incumbents participate in the overall administration of the assigned department and work directly with the department budget and financial planning activities. Employees at this level are required to be thoroughly knowledgeable in all policies and procedures related to the assigned area of responsibility. They are depended upon to use independent judgment and discretion in regard to their area of expertise. ESSENTIAL FUNCTIONS: * Perform a variety of complex, technical, and responsible administrative activities in support of a District operation or function. * Research, compile and analyze a variety of information and data related to responsibilities; tabulate statistical data; prepare comprehensive analytical reports including charts and graphics; make mathematical and statistical calculations. Produce high quality and professional reports. * Perform complex word processing, spreadsheet, and report writing tasks using a wide variety of software applications and techniques. * Attend and participate in a variety of professional meetings; prepare agendas and minutes as necessary; research and compile information to assist and support. * Serve as a liaison between assigned District unit or Committee and management, faculty, students, other academic departments, and the public; provide orientation and ongoing information as necessary. * Assist in preparation, development, and maintenance of the unit budget; analyze and summarize budget expenditures. * Assist in developing, facilitating, and implementing a variety of District initiatives and programs. * Process and monitor financial transactions. * Participate in the development and implementation of operational, administrative, and program, policies and procedures. * Prepare a variety of correspondence, letters, memos, and surveys. Prepare and disseminate information and materials. * Lead, schedule and direct students and lower-level staff. * Develop materials for presentations; may participate in presentations. * Develop and maintain databases for unit activities; coordinate with Information Services regarding computer requirements of the unit; develop and maintain unit web pages. * Coordinate complex events and activities; oversee planning, preparation, arrangements, operation, staffing and evaluation. * Perform related duties and responsibilities as assigned. Knowledge of: * Basic principles and practices of public administration including planning, organization, directing, and control. * Research and report writing methods. * Mathematics and statistical analysis practices. * Principles and practices of gathering data, analysis, and presentation. * Office procedures, methods and equipment including computer processes, word processing software, spreadsheets, presentation software; database software. * Principles of business letter writing and basic report preparation. * Principles and practices of filing and record keeping. * Proper language usage, spelling, grammar, and punctuation. * Pertinent Federal, State and local codes, laws and regulations. Ability to: * Independently prepare correspondence and memoranda. * Organize and schedule work to maximize efficiency. * Work independently without supervision. * Exercise independent judgment and discretion. * Maintain a calendar of activities and schedule meetings appropriately. * Operate office equipment and machines including computers, scanners, copiers, and fax machines. * Respond to requests and inquiries from students, faculty, and staff. * Work with sensitive and confidential information and issues using tact and discretion. * Lead and direct students and lower-level staff. * Maintain a variety of manual and computerized files and records. * Communicate clearly and concisely, both orally and in writing. * Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work. * Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility. EDUCATION AND EXPERIENCE: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Education: High school diploma or equivalent. Experience: Four years' experience of progressively responsible administrative support. WORKING CONDITIONS: Consistent with its obligations under the law, the San Joaquin Delta College will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Physical Demands: * Regularly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 30 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. Work Environment: Office Environment. A workplace featuring typical office amenities, including computers, telephones, and office furniture, in a controlled indoor setting.

About Williams-Sonoma DC - Tracy, CA Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams' single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams - Sonoma, Pottery Barn and West Elm. Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, or home delivery - and are looking for a job with a strong opportunity for gaining new skills and for advancement - our Supply Chain Organization could be just the place for you. Williams-Sonoma, Inc Supply Chain Overview By managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization. * Over 4,000 Full-Time Associates across the Supply Chain * 14.5M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following: * Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs. * Small package eCommerce distribution centers located in Mississippi and Arizona totaling 3.2M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi * Sutter Street Manufacturing upholstery factories located in North Carolina and Mississippi totaling with over 1,400 full-time employees producing approximately $900 million to $1 billion in sales of upholstered furniture * Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN * 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey The Administrative Assistant I position is located in Tracy, CA. You'll be excited about this opportunity because you will... * Perform daily completion and publishing of various reports with detailed identification of discrepancies * Trend analysis of variances and reporting of root causes and opportunities for coaching * Manage administrative functions of claims processes and 3rd party provider compliance * Conduct billing and 3rd party service quality audits * Research orders and provide actionable feedback to improve customer experience * Communicate quality issues and provide reporting via email * Attend and at times help facilitate quality and compliance meetings with the Network Ops Team and 3rd party providers * Utilize Williams Sonoma's Mission, Vision, and Values to govern daily activities while maintaining required accuracy percentages, productivity (if required), and quality standards * Coordinate handoff and action plan with the previous and following shift * Create and implement standard operating procedures to properly complete a job function * Promote safety awareness and cultivate the safety culture throughout the company to help avoid unsafe or hazardous working conditions * Be Able to multitask and be extremely detailed on all written and verbal communications/documentation * Other duties as assigned Check out some of the required qualifications we are looking for in amazing candidates…. * High School Diploma or Equivalent * At least 6 months of administrative or clerical experience * This is an onsite and in office role * MS Office Proficient: Outlook & Work - Basic to Intermediate; Excel - Intermediate to Advanced Skills required * Positive attitude, strong work ethic, ability to work under pressure and be a fast learner * Strong communication skills (verbal and written) * Excellent attendance and strong teamwork skills - performing whatever duties are necessary to complete the task * Ability to work a flexible schedule and work extra hours as needed * Must be able to communicate effectively in English, both verbally and in writing Review these physical requirements, as they play a major part in this role…. * Able to bend, reach, squat, climb stairs/ ladders * Able to utilize a phone and/or headset for a workday * Typing and using a keyboard * Must be able to use a computer for an extended period of time Our company benefits are second to none in the industry…. * Generous discount on all Williams-Sonoma, Inc. brand products * 401(k) plan and other investment opportunities * Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations) * Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance * For more information on our benefits offers, please visit MyWSIBenefits.com * To learn more about our Supply Chain culture and regional associate events, please visit: ************************* (Login credentials may be required) EOE

Job Type: Temporary Pay Rate: $19-$20/hour Schedule: Monday - Friday; 7:30am-4pm Description of Position:Do you have experience as an Administrative Assistant and looking for a temporary assignment? We are seeking a detail oriented and reliable candidate to join our client's team for a 6 month leave of absence coverage for January through July. The main responsibility of this role is to support the vineyard operations department by processing invoices and managing related administrative tasks. Job Responsibilities: Receiving vineyard operation invoices through SharePoint from Accounts Payable Sending invoices to Vineyard Managers for review and approval Coding invoices to the correct vineyard and farming task for payment processing Creating purchase orders in JDE Communicating with internal departments as needed to ensure accurate processing Maintaining organized records of invoices and approvals Description of Company:You will be supporting a well established winery in Ripon, California. Experience Required: Experience as an Administrative Assistant or similar role Basic Excel and Microsoft Office proficiency required JDE experience is a plus Strong attention to detail and accuracy Ability to work independently and manage time effectively Reliable, professional, and able to maintain confidentiality Similar positions:Office ClerkSecretaryReceptionistClerical Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes." For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers: Stockton - (209) 307-6115 American Canyon - (707) 552-7800 Sonoma - (707) 939-2800

This is Sushil Singh from US IT Solutions. We offers services in IT staffing, Mobile development, Web development and Cloud computing . USIT Solutions work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Job Description This position is the sole administrative position on site and administers the day-to-day site operations as well as provides litigation support, budget support, contract expense monitoring, invoice review and approval, and is the liaison between Rancho Seco and SMUD departments located in Sacramento. Must be proficient in Microsoft Office Outlook, Word & Excel. Experience with SAP and working in a regulatory environment are helpful. Various general office support duties will also be assigned.. Additional Information Thanks and regards, Sushil Singh ************ Ext 427 sushil.singh@)usitsol.com U.S. IT Solutions, Inc. Silicon Valley Centre 2570 N. First Street, 2nd Floor San Jose, CA 95131

About Williams-Sonoma DC - Tracy, CA Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams' single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams - Sonoma, Pottery Barn and West Elm. Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, or home delivery - and are looking for a job with a strong opportunity for gaining new skills and for advancement - our Supply Chain Organization could be just the place for you. Williams-Sonoma, Inc Supply Chain Overview By managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization. * Over 4,000 Full-Time Associates across the Supply Chain * 14.5M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following: * Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs. * Small package eCommerce distribution centers located in Mississippi and Arizona totaling 3.2M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi * Sutter Street Manufacturing upholstery factories located in North Carolina and Mississippi totaling with over 1,400 full-time employees producing approximately $900 million to $1 billion in sales of upholstered furniture * Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN * 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey The Administrative Assistant I position is located in Tracy, CA. You'll be excited about this opportunity because you will.... * Perform daily completion and publishing of various reports with detail identification of discrepancies * Trend analysis of variances and reporting of root cause and opportunities for coaching * Communicate inventory issues and provide reporting via email * Coordinate handoff and action plan with various shifts * Creating and implementing standard operating procedures to properly complete a job function * Other duties as assigned Check out some of the required qualifications we are looking for in amazing candidates…. * High School Diploma or Equivalent * At least 6 months of administrative or clerical experience * This is an onsite and in office role * Proficient in Microsoft Office - Outlook & Word: Basic to Intermediate; Excel: Intermediate Review these physical requirements, as they play a major part in this role…. * Able to bend, reach, squat, and climb stairs/ladders * Walking and sitting throughout the day Our company benefits are second to none in the industry…. * Generous discount on all Williams-Sonoma, Inc. brand products * 401(k) plan and other investment opportunities * Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations) * Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance * For more information on our benefits offerings, please visit MyWSIBenefits.com * To learn more about our Supply Chain culture and regional associate events, please visit: ************************* (Login credentials may be required) EOE