Executive administrative assistant jobs in Montana - 52 jobs

Water Science Technologies, a company of Italmatch USA Corporation, is seeking a highly organized and detail-oriented Part-Time Operations Administrative Assistant to join our Operations Department. This role is essential in providing administrative and clerical support to ensure smooth, efficient day-to-day operations while maintaining compliance with established procedures and policies. Key Responsibilities: 1. Enter Orders into the ERP system. 2. Locate and dispatch carriers for loads. 3. Partner with Quality Control on completing a certificate of analysis. 4. Perform customer service by following up on shipments. 5. Prepares production scheduling. 6. Submit purchase orders for raw materials, warehouse transfers, and finished goods. 7. Other office administrative duties as required. Qualifications and Skills: 1. High school diploma or equivalent; additional qualifications in office administration or related field is a plus. 2. Proven experience in an administrative role, preferably in an operations or similar environment. 3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to generate reports and presentations. 4. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. 5. Strong attention to detail and accuracy in all work. 6. Exceptional communication skills, both written and verbal, with the ability to effectively interact with all levels of internal and external stakeholders. 7. Ability to work independently and collaboratively in a team-oriented environment. 8. Strong problem-solving skills, with the ability to anticipate needs and proactively address issues. 9. Ability to maintain confidentiality and handle sensitive information with professionalism and integrity. 10. Flexibility to adapt to changing priorities and work efficiently in a fast-paced environment. Must be able to lift up to 55 lbs. This job description provides a general outline of responsibilities and qualifications for the Operations Administrative Assistant role. It is not intended to be exhaustive or all-inclusive and may be subject to change based on the needs of the organization.

ABOUT US Indie Campers, the go-to campervan Marketplace, is on a mission of making road trips available to everyone. Thanks to its digital approach and customer-centric orientation, Indie Campers has developed a strong booking experience and high-quality road trips at affordable prices. With over one million nights rented through our travel platform, we have welcomed more than 300,000 travelers from 169 countries. We offer a comprehensive and expanding array of road trip possibilities: short-term RV rentals, long-term campervan subscriptions, and the possibility of buying one of our vehicles available for sale. Rooted in a deep technological focus, our challenges are both exciting and demanding and require top talent and motivation to be successfully pursued. We are growing our team and looking for those interested in pursuing this dream with us and joining an ever-developing journey. THE ROLE We're looking for travel enthusiasts with a passion for guest service for our depot in Bozeman. You'll be the face of our company, reporting directly to the Regional Operations Area Manager, with the goal of ensuring an outstanding level of customer service, maintaining our fleet of campervans in top condition, and taking ownership of all issues that need to be managed to guarantee smooth operation of the depot. WHAT WILL YOU WORK ON? Handle incoming reservations, welcoming guests and taking care of check-ins and check-outs; Taking care of the fleet, logistics, and making sure our campervans are maintained in top condition by monitoring maintenance and repairing need; Assist in training, supervising, and coaching your team; Booking activities control, manage stock, local suppliers and cleaning services; Handle complaints, emergencies, and any local issue that may arise to make sure operations run smoothly; Preparing and cleaning our campervans; Assisting in reselling campervans, preparing and showing them to prospective buyers.. WHO ARE WE LOOKING FOR? You are a travel enthusiast with experience in Tourism, Hospitality, Retail or Rent-a-car being desirable; You have great communication skills and aptitude for direct contact with customers; You have a valid driver's licence and feel confident enough to drive a campervan (mandatory); You're available to work weekends and national holidays; You're a responsible person who takes their work seriously and can be relied upon; You're well-organised and you're good at solving problems. THE INDIE COMMITMENT! Being part of a young, fast-growing and innovative company where you make a difference; Career development opportunities in Field Operations and transition opportunities to our Offices in Lisbon, Mexico City or Manila; Continuous training and coaching to develop the skills that matter to you; Compensation package that includes Performance and Referral Bonuses; Free Road Trips, so you can experience Indie firsthand trips around Europe, North America and Oceania. Expected Starting Date: 1st April, 2026 Are you ready to Go Indie?

Front Desk Admin Intern Location: Bozeman, MT, 59718 This internship will run from April through August 2026. Hours are flexible April 1st through May 8th and full-time May 11th through the end of August. : The Front Desk Admin Intern position serves as Zoot's first impression to visitors, clients, and other guests entering the building or contacting the business, as well as providing excellent hospitality services through our on-site Coffee Bar and Kitchen. The position performs a wide range of customer service, administrative, and hospitality tasks, including daily operation of the Coffee Bar (making espresso drinks, processing receipts, ordering/purchasing supplies), setting up hospitality throughout the building for meetings and trainings, coordinating with the Kitchen staff for catering needs (lunches, refreshments), administrative tasks, managing coffee in the kitchenettes throughout the building, and assisting with company-wide events (set up, hospitality, visitor management). This position is part of the Administration team and provides some administrative support for the department and, at times, administrative support for parts of the company. The Front Desk Admin position requires a person who can always provide a high level of customer service, self-initiative, and regular management of changing priorities. For over 30 years, Zoot Enterprises has been a global provider of advanced origination, acquisition, and decision management solutions. Our customer-centric tools and services enable Zoot's clients to add value and differentiation, while providing nimble, scalable solutions for specific business objectives. Zoot provides a cloud based, secure processing environment. We offer tailored data driven decisioning technology solutions that empower our clients to streamline processes, increase flexibility and efficiency, accelerate growth, while accessing hundreds of cutting-edge data sources to help reduce risk. Essential Job Functions: Perform barista duties, including, but not limited to making drinks, ordering, and maintaining supplies, creating coffee cards, performing daily and weekly cleanup, and balancing the cash drawer daily. Manage the Zoot Hospitality request process for internal and external meetings, ensure hospitality items and food are ordered and set up, coordinate with kitchen to schedule catered meals, and handle set up of hospitality throughout the building. Maintain our internal POS (Remi) with daily account loads, adjustments, and purchases. Place supply orders and make periodic trips to local stores, like Costco, to purchase supplies. Obtain supplies, food, and/or drinks for company-wide events, like Coffee Talk. Maintain kitchenettes, including restocking coffee. Order and maintain all office supplies for the entire company. (i.e., Maintain print rooms and monitor inventory for restock) Serve as the point of contact for office equipment issues and schedule maintenance if needed. Provide analysis of revenue and expenses to determine appropriate prices and evaluate demand for certain items. Plan and set up for company-wide events, including Coffee Talks, Huddles, and Town Halls. Manage Coffee Talk requests and calendar. Facilitate shipping for the company, as needed. Compliance with and knowledge of Zoot's Policies and Procedures, Code of Business Conduct, and Employee Agreement. Achieve a service-focused culture with emphasis on delivering on-time, high-quality products and services to internal and external customers. Work independently on special, non-recurring and ongoing administrative projects as assigned. Handle confidential and non-routine information. Other duties as assigned - it is understood that this list of major duties and responsibilities is not an all-inclusive list and that other duties and responsibilities, which may include helping others in the same or different departments, may be assigned by supervision. Education, Training, and Experience Requirements: High School Diploma Bachelor Degree in Business preferred (in-progress) Preferred Experience: Coffee bar Food services / event planning Inventory Budget Physical Requirements: All positions at Zoot require the ability to move about inside an office environment that includes the operation of computers and other office productivity machinery and frequently communicates with other employees, clients, vendors, and visitors. This position specifically requires: Frequent periods of standing at counter and frequently moving back and forth between a computer workstation and food service area. Frequent movement around the building. The ability to quickly move hands, wrists, and arms to grasp, manipulate, or assemble objects, to create beverages at Coffee Bar. Use of a computer for portions of the day. Occasionally lifting, pushing, and pulling 40+ lbs. Working Conditions | Work Hours | Location: This position will take place primarily in an office setting. To optimize team performance, the workspace for this position is typically a cubicle setting in an open space environment. It is expected that exempt employees, and specifically this position, regularly and consistently report to work on-site, at Zoot headquarters, during normal business hours. This position may require occasional travel. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job that may include helping others in the same or different departments, may be assigned by supervision. Duties, responsibilities, and activities may change at any time with or without notice.

Administrative Assistant Looking for a career that makes a difference in the lives of others, offering hope, meaningful life choices, and better outcomes? Who we are Since 1971 Western Montana Mental Health Center (WMMHC) has been the center of community partnership in the 15 counties we serve across western Montana. We have committed to providing whole-person, person-centered care by ensuring an approach to health care that emphasizes recovery, wellness, trauma-informed care, and physical-behavioral health integration. We know the work we do is important and makes a significant impact in the lives of our clients and in our communities. Working at WMMHC also gives you the opportunity to work under the Big Sky, giving you the adventure of a life time while serving your community and changing lives. We offer a work life balance so you still have time to discover all the natural beauty and recreational dreams that Montana has to offer while still engaging in a career path that is challenging and fulfilling. If you want to join our team where community is at the heart of what we do, then you've come to the right place! Job Summary: The Administrative Assistant is a team member of a fast-paced and energized company working with some of the most vulnerable population. A successful Administrative Assistant at WMMHC is a brilliant multitasker and a detail-oriented coordinator; they keep the office moving forward and are critical to WMMHC's success. A typical day at the front desk is spent providing clients top-notch customer service and helping clinicians focus on therapeutic goals instead of administrative ones. Every day this position works to make sure client demographics are up to date, managing schedules so that clients can receive services quickly, sending out helpful reminders, and ensuring compliance information is reported to any relevant entities. This position provides supports that help our clients receive the best care possible. Everyday you'll be rewarded by seeing the improvements our clients make. This job is meaningful and the successful applicant will have the ability to make a significant impact serving their community. Come join the WMMHC team and make a difference! Current openings in Missoula Qualifications: High school diploma or equivalent Ability to pass background check and driver's license check upon offer of employment. Provide proof of auto liability insurance coverage per Western's policies. Montana Driver's License with good driving record Preferred experience One year in general office work preferred Benefits: We know that whole-person care is not just important for our clients, but recognize it's just as important for our employees. WMMHC has worked hard to provide a benefits package that encompasses that same concept. Our comprehensive benefits package focuses on the health, security, and growth of our employees. Benefit offerings will vary based upon full time, part time, or variable status. Health Insurance - 3 options to choose from starting as little as no cost for employee only Employer paid benefits: Employee Assistance Program, Life insurance for employees and dependents, and long term disability Voluntary options available: dental & vision insurance, short term disability, additional life insurance and dependent care flexible spending account Health savings account (HAS) with match or medical flexible spending account (FSA) 403(B) Retirement enrollment offered right away with an employer match offered after one year Generous paid time off to take care of yourself and do the things you love Accrued PTO starts immediately Extended sick leave 9 paid holidays and 8 floating holidays Loan forgiveness programs through PSLF or NHSC

Work Arrangement: In-office A Day in the Life: A typical day as a Audit Administrative Assistant might include the following: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Process client confirmations. * Prepare monthly billing statements for Audit partners. * Make travel arrangements for auditors. * Arrange various meetings via conference calls, video conference and webcasts. * Process expense reports for partners and managers. * Assist with processing outgoing mail. Organize incoming mail for partners as directed. * Prepare invoices for Audit partners. * Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin as needed with events and meeting catering. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support. Experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You have strong written and verbal communication skills. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

Job Number #101154 - Billings, Montana, United States Who We Are Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name! Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all. JD Compensation and Benefits Salary Range $ - $ USD Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles. Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies. Our Commitment to Inclusion Our journey begins with our people-developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business. Equal Opportunity Employer Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation. For additional Colgate terms and conditions, please click here. #LI-On-site

Join an organization that values your talent and is willing to invest in your future. At Salvation Navy we have developed a well-earned reputation for hiring and retaining quality employees and we provide the professional development and personal growth programs to prove it. Our employees are rewarded with empowerment, respect and an environment where they can thrive. Salvation Navy's strength depends on the relationships we build. One of our most important relationships is the one we have with our employees. This position is responsible for setting up and entering all appropriate claims into the service office claims system; establishing files; answering phones; distributing mail; transcribing and typing letters and related items; and performing related duties for the Claims Service Office staff. The qualified candidate will possess a High School diploma/GED; Microsoft Word and Excel experience; telephone skills; ability to physically handle and move files and mail; ability to transcribe statements using a Dictaphone; and the ability to type 50 wpm. Bilingual skills are a plus, but not required. At Salvation Navy, our employees know how their efforts contribute to the success of the company. Join an organization where your work is important, your time is productive, and your contribution is rewarding. We encourage a culture of sharing knowledge, open communication, supporting co-workers, and accountability. Our employees feel good about the work they do and the people they work with. Our compensation and benefits package is designed to enhance our employees work/life balance by addressing their need for financial security, personal and professional growth, family involvement, and a commitment to making a difference in their communities. Our Total Rewards package includes 401K, Pension Plan, and Education Reimbursement.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Assistant in CONUS/OCONUS - Bozeman, MT to support an engagement for an American agency within the United States Department of Agriculture that is committed to “helping people help the land” - their mission is to provide America's farmers and ranchers with financial and technical assistance to voluntarily put conservation on the ground, not only helping the environment but agricultural operations, too. The ProSidian Engagement Team Members work to will assist Montana NRCS (Natural Resources Conservation Services) Staff with the assimilation of program documentation, development of correspondence, checking documents for accuracy, processing payments, maintaining spreadsheets, etc. Other tasks include monitoring and tracking commencement and expiration of agreements and prepares agreement modifications and reviewing contract obligating documents and assist in internal auditing of agreements. Administrative Assistant Candidates shall work to support requirements for Program Support and The Administrative Assistant follows a number of specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file, simple posting to individual accounts, opening mail, running mail through metering machines, and calculating and posting charges to departmental accounts. Little or no subject-matter knowledge is required, but the clerk needs to choose the proper procedure for each task. • Provide support with collecting and assembling cost data and processing payment application requests and programs; reviewing a wide variety of invoices, vouchers, and other miscellaneous paperwork associated with NRCS Programs. • Assists with compiling all necessary supporting documents to substantiate payment requests, ensures that payment requests comply with provisions of long term contracting and are within obligated spending limits prior to submission of payment. • Assist with tracking producer requests for wetland compliance and highly erodible land assistance. Maintains wetland determination and highly erodible land case files including producer submitted records, conservation plans and associated maps. Tracks requests for appeals related to issued determinations. • Assists in accuracy reviews of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements and other requests for payment of goods and services; processes program payment information; prepares for District Conservationist's signature and forwards completed document to financial management staff for payment. • Responsible for establishing and maintaining contracting files and producer records. This includes receiving and assembling program applications and collecting producer eligibility information. Responsible for compiling contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material. • Assists with driving Government vehicles to local shops for routine maintenance; tracks vehicle maintenance and mileage logs. • Assists NRCS staff in working between contractors and landowners regarding supplying practice statements of work and deliverables. • Schedules office machine tech support and maintenance calls. • Processes mail by use of proper postage, preparation of packages for shipment, provides drop off at delivery sites, provides pickup and distribution of packages (shipping/receiving) • Compiles contract documentation including but not limited to: conservation plans, maps, photographs, resource data, and technical material. • Assists with assembling technical notes and project documentation required to process modifications. • Provides a variety of technical information to program applicants and participants, such as specific program and land eligibility requirements. • Provides guidance to program applicants and participants on the completion of required conservation planning steps and provide basic explanations regarding practice statements of work and deliverable requirements for conservation program participation. Contractor support will defer to NRCS officials for site specific comments or questions. • Assist with uploading of photos to Toolkit and Data Management System. • Contact cooperators to follow-up on the status of conservation plan progress and transfer landowners to the appropriate staff when there are concerns with acceptance of the agreed upon conservation measures. • Some interaction with the public will be required in an office setting; some lifting may be required (boxes or files). Qualifications The Administrative Assistant shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. • A bachelor's degree is required • Possess valid state-issued driver's license; *Violations must be noted before use of Govt Furnished Vehicle; • Proficient in word processing; • Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access; • Ability to use e-mail and internet browsers i.e., Microsoft Outlook and Microsoft Internet Explorer; • Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanning devices, postage meters, and copy machines; • Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing. Familiarity with certified mail and return-receipt mail procedures; • Capable of working independently; • Possess basic and courteous telephone skills • Ability to learn and assist with entering and maintaining information in the Natural Resources Conservation Service (NRCS) software such as Protracts, Toolkit, Performance Results System. TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Bozeman, MT U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Duration: 2+ month (With possible extension) Details: • 1+ Years of experience Perform administrative and secretarial duties as requested. • Sort and file materials. Verify information on forms. Access information in tables graphs or charts. • Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. • Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. • Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. • Typically provides general administrative support for a department. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Qualifications • 1+ Years of experience Perform administrative and secretarial duties as requested. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Additional Information

PACT Administrative Assistant Non-exempt / Great Falls /Full-time Responsible for organizing, coordinating, and monitoring all nonclinical operations of PACT under the direction of the team leader and providing administrative activities Job Duties: Administrative duties activities, answering the telephone, greeting clients, record keeping, supply ordering, data entry, client scheduling and filing. Prepare reports as needed; distribute incoming and outgoing mail. Prepare new case files and retrieve information from the computer database. Directs clients to the appropriate person or department. Provides administrative support to co-workers. Delivery of client medications, rotation schedule within the PACT Team, weeknights, or weekends. Minimum Qualifications: Graduation from high school or GED is required. Some college business courses or two to three years of experience in general office work is preferred or an equivalent combination of education and experience. Excellent communication and customer service skills, knowledge of computers, Outlook, Microsoft Word, and Excel. Montana driver's license, valid vehicle insurance and personal vehicle is required. Wage: $16.54 an hour and includes differential. Benefits: 401K Matching Contributions Health Insurance Dental Insurance Flexible Spending Account Health Savings Account Flexible Work Schedule Paid Holidays Paid Birthday Pet Insurance Differential is included in the hourly wage amount. All Positions at Many Rivers Whole Health must pass Background Checks and Motor Vehicle Record. About Us: Since 1976, we have been dedicated to 13 counties in Montana and seek to serve a variety of both individuals and groups in all settings. We define resilience as the process of adapting well in the face of adversity, trauma, tragedy, threats or significant sources of stress - such as family and relationship problems, serious health problems, or workplace, school place and financial stressors - alongside those of chronic, severe disabling behavioral health conditions. with an integrated team of specialists and a personal approach to wellness. Today, we are focused on becoming Montana's healthcare provider of choice. We are committed to recruiting qualified employees, continually striving for advancement, and above all, working as a team to meet the health needs of clients living in our 14 counties. Our vision is to be the healthcare provider of choice for clients and employer of choice for employees and providers. We will achieve this vision by committing to a culture of integrity, safety, evidence based exceptional care, compassionate customer service, and great work environment. Our Mission: Many Rivers Whole Health partners with people and communities to serve the whole person - body, mind, and spirit - by providing expertise in wellness, mental health, and substance use disorders, addressing prevention and treatment with a recovery-based approach. Vision: To be a community based, highly respected organization known for excellence in mental health and addiction recovery services, offering compassionate, client-focused, professional support. Our Values: Ambassador of Many Rivers, Own it, Individuals Matter, Create Joy, Embrace Change, Show Up. Step In. EQUAL OPPORTUNITY EMPLOYER: Many Rivers Whole Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability, or any other basis protected by applicable law.

Secretarial/Clerical/Administrative Assistant to the Superintendent ADMINISTRATIVE ASSISTANT REPORTS TO: Superintendent FLSA Designation: Non-Exempt UNIVERSAL OBLIGATIONS/EXPECTATIONS OF EACH STAFF MEMBER It is the expectation of the District that each staff member will: (1) put the safety, health and well-being of students at the forefront of all actions, job responsibilities and decisions, and (2) undertake all duties in alignment with the District's Strategic Plan. ESSENTIAL FUNCTIONS: Serves as a secretary to the superintendent, principal, clerk or other administrator. Performs and organizes a wide variety of secretarial and clerical duties for administrative personnel, teachers, and support staff in an efficient manner. Communicates with the public, employing discretion and independent judgment, directing individuals to the correct person and efficiently resolving their concerns. Independently composes a variety of materials such as letters, memoranda, bulletins, newsletters, requisitions, reports, and social media content from rough drafts or oral instructions. Coordinates the process of purchasing, to include: processing of requisitions, receipt, verification, and distribution of materials. Orients and directs substitute teachers and substitute classified personnel through Frontline. Prepares requisitions for materials and work orders for maintenance of buildings, grounds, and school equipment. Maintains and coordinates multiple calendars to include: school administrator(s), school facility events, site, master, and school events. Responsible for the assigning and inventory of room cabinet keys. Responsible for maintaining supply inventory for staff. Responsible for processing and orientation of new staff members. May attend meetings and conferences and act as recorder, preparing reports for actions taken and assignments made. Performs other duties as assigned. Only minimum duties are listed. Other functions may be required as given or assigned. DESIRED MINIMUM QUALIFICATIONS: Equivalent of a high school diploma supplemented by or including courses in office organization or secretarial skills, or any combination of training and/or experience that provides the desired knowledge and abilities. Prior service demonstrating responsible office experience, preferably in a school district. Work efficiently and with a service-oriented attitude under stressful situations with constant interruption. Change and adapt office procedure and details in concert with the needs and requirements of the administrator and the District. Understand and apply complex policies and rules. Maintain cooperative working relationships with those contacted in the course of work. Type at a net corrected speed of 55 words per minute. Ability to handle stressful situations. Ability to maintain confidentiality of employment and student matters. Ability to effectively manage time and responsibilities. EQUIPMENT USED: A variety of electronic and technology devices, copier, telephone/voice mail, fax. WORK ENVIRONMENT: While performing the duties of this job, the employee regularly works inside. The employee must be able to meet deadlines with severe time constraints. The noise level in the work environment is usually moderate. PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to sit; occasionally walk and stand; twist at neck and waist. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The employee is required to be able to hear conversations in quiet environments. MENTAL/MOTOR DEMANDS: While performing the duties of this job, the employee often performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions which require oral and written communications. The physical demands, work-environment characteristics, and mental/motor demands described within this are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations shall be made to enable individuals with disabilities to perform the essential functions. For those classified employees employed under a written contract for a specified term, nothing contained in this job description shall create a property right beyond the specified duration of the employment contract.

Apply Today The Administrative Assistant performs routine clerical, secretarial, and administrative work, including answering telephones, receiving the public, providing customer assistance, data processing, and recordkeeping. Qualification Requirements: Must have a high school diploma and experience with Microsoft Word, Excel, Outlook, and 10-key entry. The position requires proficiency in communication, flexibility, ethical conduct, time management, and problem-solving/analysis skills. Must have initiative and be customer/client focused. Use of office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines required. Essential Job Functions: * Develops and maintains forms and procedures, and assists with administrative tasks. * Answers central telephone system and directs calls accordingly. * Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens, and others, referring to the appropriate person, official, or department when necessary. * Operates listed office machines as required. * Prepares outgoing mail; sorts and distributes incoming mail. * Duplicates and distributes materials. * Composes, types, and edits correspondence, reports, memoranda, and other material. * Assists the public with the use of department facilities. * Maintains office supply inventory. * Assist with new-hire orientation when necessary. (If assigned as office hiring officer) * Reviews all invoices for appropriate documentation and approval before payment. * AP invoice and credit card entry, credit card reconciling, and filing * Ensure time cards are sent to the Helena office in a timely manner. * Run errands for the office when necessary. Non-Essential Job Functions: * May perform other duties as needed. Physical Demand Classification: * The job of Administrative Assistant is a Light Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry. Light Duty involves exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. Apply Today

Dialysis Clinic, Inc. is recruiting top talent interested in supporting our nonprofit mission to prioritize individualized care for patients facing chronic kidney disease. Our mission states “the care of the patient is our reason for existence,” and our dedicated team embodies our sole purpose during every patient interaction. We seek motivated, compassionate individuals to provide top-notch patient care and offer paid training, competitive pay, outstanding benefits, Sundays off and a strong culture. Join DCI today to build relationships and gain fulfillment serving individuals in our comfortable clinical setting with a lower caregiver-to-patient ratio than other providers. The Administrative Assistant is responsible for performing numerous administrative responsibilities in support of clinical operations. Schedule: Part-time, 20 hours/week, flexible shfit start time Compensation: Pay range from $20-$30 per hour, depending on qualifications and experience Benefits: Comprehensive medical, dental and vision benefits Life insurance provided at no additional expense to employee Paid time off (PTO) including holidays Extended Sick Bank (ESB) in addition to PTO - paid time for doctor appointments, sickness or medical leave Retirement plans with $.50 of each contributed dollar matched for eligible employees, up to 8 percent Employee assistance program Wellness program Among others Responsibilities What You Can Expect: Serves as the Medical Record Practitioner for the satellite clinic - is knowledgeable of HIPAA, and ensures proper maintenance, security, storage and destruction of patient medical records. Answers the phone, forwards the calls to the appropriate person, or takes messages. Greets all patients and visitors and directs them to their appropriate destination. Creates memos, correspondence, reports, and other documents as requested. Maintains the billing information for all in-center and transient patients. Verifies patient insurance and obtains pre-authorization when required. Keys daily flow sheets, generates reports, balances charges, and checks entries for accuracy. Assists AR personnel by notifying patients about delinquent accounts and in collection of accounts as requested. Completes log of incoming checks and cash. Verifies patient status daily (i.e. hospitalizations, missing a treatment, etc.). Prepares new patient packet for new admissions and for transient patients. Assist Nurse Manager, Area Operations Director, and clinical staff with clerical work as requested. Qualifications Successful Candidates Bring: Excellent communication skills Demonstrated clinical excellence Desire to collaborate with care teams Ability to problem solve Education/Training: High school diploma or general education degree (GED) Three to six months related experience and/or training Familiarity with medical terminology is preferred Proficient with Microsoft Word and Excel DCI is committed to building a diverse and inclusive organization. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. DCI's Differentiator: Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation's largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. DCI invests in our care teams and funds research to further kidney care and treatment options. DCI prioritizes a holistic approach and offers hemodialysis, home dialysis and peritoneal dialysis treatment options. We empower patients to live meaningful and productive lives while also delivering high quality kidney care, saving lives and reducing hospitalizations. Learn more about DCI and see if we're hiring in a clinic near you! *************** DCI is a federal contractor and an Equal Opportunity/Affirmative Action Employer-Veterans/Individuals with Disabilities. If you are having difficulty using the online application system or would like to request other accommodations or application methods, please contact Doug Patterson at Accommodations@dciinc.org or ************. Once a request has been made, DCI will initiate a discussion with you about your needs and whether an accommodation can be provided. DCI is committed to providing such accommodations where possible. For more information about equal opportunity please see: ****************************************************************** ************************************************************************************************* *************************************************************** and ********************************************************************************************************** Security Roles and Responsibilities can be reviewed at: *************************************

←Back to all jobs at ELM Utility Services Administrative Assistant - Missoula, Montana ELM Utility Services is an EEO Employer - M/F/Disability/Protected Veteran Status ELM Utility Services is seeking an Administrative Assistant to work in Missoula/Helena, Montana area. This person will perform routine clerical duties, including communicating with field techs and data entry. Here is just some of what we have to offer: • Optional benefits like Medical, Dental, Vision, Life, Disability, FSA, H.S.A., and Teledoc. • Company Paid Life Insurance • Paid-Time Off (PTO) for vacation and sick time (Accrues up to 80 hours per full year and increases with years of service.) • 6 Paid Holidays • 401(k) plan • Bonuses for milestone anniversaries Your specific duties in this role will include, but not be limited to: • Ability to solve problems• Excellent writing skills and computer skills including MS Office Suite and Outlook • Experience with Excel Spreadsheets. • Must have solid oral and written communication skills, and the ability to communicate verbally and in writing with administrative, management and executive personnel • Prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy • Customer service experience a plus Specific qualifications for the position include: • Ability to pass a pre-employment drug, Motor Vehicle Record, and background check. • High school diploma or equivalent • 1-3 years previous office experience. WE ARE AN EQUAL OPPORTUNITY EMPLOYER Please visit our careers page to see more job opportunities.

The Montana Veteran Affairs Division is seeking an Administrative Assistant 2 with exceptional multitasking abilities and strong attention to detail. This position provides clerical and administrative support services to Veteran Service Officers regarding veteran and dependents' benefit claims. Responsibilities include answering phones and responding to emails regarding veterans looking for assistance, managing Veteran Service Officer's schedules, entering information into databases, and all other administrative tasks outlined in duties. This position reports to the Belgrade Veteran Service Officer Supervisor. The following items must be submitted with the online state application form to be considered (be sure to mark your attachments as relevant): · Cover Letter · Resume Duties: · Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs. · Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals. · Handle incoming and outgoing mail, emails, and faxes. · Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials. · Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. · Prepare responses to correspondence containing routine inquiries. · Maintain and enter information into databases. · Proofread documents, records, or other files to ensure accuracy. · Monitor and maintain office supplies and equipment. · Schedules and confirm appointments, events, travel, or meetings for clients, customers, or supervisors. · Provide services to staff or customers, such as order placement, account information, or invoice processing. · Type and distribute meeting agendas, notes, routine correspondence, or routine reports, take meeting minutes. · Develop and prepare materials for meetings, conferences, and events. Education and Experience: · High School Diploma or Equivalent · 1 Year Experience in performing a variety of office support or clerical work. · Other combinations of education and experience may be substituted. Minimum Physical/Mental Requirements · May need to work at a computer daily for 8 or more hours at a time; · Fluctuation in workload may require more than a 40-hour workweek. · Must have demonstrated ability to work and engage in diverse working relationships within and outside the Department. Typical Work Environment · Normal office environment, located at Belgrade, MT. · Must be able to work physically on-site in the office 100% of the time. · Not telework eligible. Condition of Employment · Must pass a background check. Travel · Yes, 5% of the Time

Job Description PACT Administrative Assistant Non-exempt / Great Falls /Full-time Responsible for organizing, coordinating, and monitoring all nonclinical operations of PACT under the direction of the team leader and providing administrative activities Job Duties: Administrative duties activities, answering the telephone, greeting clients, record keeping, supply ordering, data entry, client scheduling and filing. Prepare reports as needed; distribute incoming and outgoing mail. Prepare new case files and retrieve information from the computer database. Directs clients to the appropriate person or department. Provides administrative support to co-workers. Delivery of client medications, rotation schedule within the PACT Team, weeknights, or weekends. Minimum Qualifications: Graduation from high school or GED is required. Some college business courses or two to three years of experience in general office work is preferred or an equivalent combination of education and experience. Excellent communication and customer service skills, knowledge of computers, Outlook, Microsoft Word, and Excel. Montana driver's license, valid vehicle insurance and personal vehicle is required. Wage: $16.54 an hour and includes differential. Benefits: 401K Matching Contributions Health Insurance Dental Insurance Flexible Spending Account Health Savings Account Flexible Work Schedule Paid Holidays Paid Birthday Pet Insurance Differential is included in the hourly wage amount. All Positions at Many Rivers Whole Health must pass Background Checks and Motor Vehicle Record. About Us: Since 1976, we have been dedicated to 13 counties in Montana and seek to serve a variety of both individuals and groups in all settings. We define resilience as the process of adapting well in the face of adversity, trauma, tragedy, threats or significant sources of stress - such as family and relationship problems, serious health problems, or workplace, school place and financial stressors - alongside those of chronic, severe disabling behavioral health conditions. with an integrated team of specialists and a personal approach to wellness. Today, we are focused on becoming Montana's healthcare provider of choice. We are committed to recruiting qualified employees, continually striving for advancement, and above all, working as a team to meet the health needs of clients living in our 14 counties. Our vision is to be the healthcare provider of choice for clients and employer of choice for employees and providers. We will achieve this vision by committing to a culture of integrity, safety, evidence based exceptional care, compassionate customer service, and great work environment. Our Mission: Many Rivers Whole Health partners with people and communities to serve the whole person - body, mind, and spirit - by providing expertise in wellness, mental health, and substance use disorders, addressing prevention and treatment with a recovery-based approach. Vision: To be a community based, highly respected organization known for excellence in mental health and addiction recovery services, offering compassionate, client-focused, professional support. Our Values: Ambassador of Many Rivers, Own it, Individuals Matter, Create Joy, Embrace Change, Show Up. Step In. EQUAL OPPORTUNITY EMPLOYER: Many Rivers Whole Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability, or any other basis protected by applicable law.

We are looking for a dedicated remote Administrative Assistant to support key leadership activities within a forest conservation organization. This Contract to permanent position is an excellent opportunity to contribute to executive-level operations while honing your administrative expertise. The ideal candidate will excel in managing schedules, coordinating logistics, and ensuring effective communication across teams. Responsibilities: - Provide executive-level administrative support to the Chief Advancement Officer, including managing a dynamic schedule of appointments, coordinating travel plans, and preparing for meetings. - Facilitate donor meeting preparations and briefings in collaboration with C-Suite executives. - Offer logistical and project-based assistance to the Administrative Leadership Team as required. - Organize and support communications and events for the organization's Ambassador Council. - Handle inbound calls, ensuring attention to detail and timely responses to inquiries. - Perform accurate data entry tasks to maintain records and ensure organizational efficiency. - Assist with general receptionist duties, including greeting visitors and managing correspondence. - Maintain a well-organized office environment, supporting daily operations and administrative tasks. - Travel twice per year for internal team events and trainings. Requirements - Proven experience in administrative support or a related role. - Strong proficiency in managing schedules and coordinating travel plans. - Excellent communication skills, both written and verbal. - Attention to detail and ability to perform accurate data entry. - Experience handling inbound calls and delivering attentive customer service. - Ability to work collaboratively in a fast-paced environment. - Proficiency in office software and tools, such as Microsoft Office Suite. - Demonstrated organizational skills with a proactive approach to problem-solving. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

The Administrative Assistant provides critical administrative support to the facility, ensuring efficient operations within the residential treatment environment. Core duties include assisting with client intakes and discharges, tracking client insurance status, managing the UA (urine analysis) process, maintaining medical records, managing staff shift scheduling, and assisting with supply orders and expense tracking. This role ensures that client belongings are properly stored during intake and returned upon discharge, and that facility items are retrieved. The Administrative Assistant reports directly to the Clinical Director/Site Manager. This job description does not imply that these are the only duties to be performed by the employee. Additional tasks may be assigned by the supervisor as necessary. Essential Job Functions: Maintains the client database and frequently checks insurance statuses, ensuring active coverage for all participants. Assists with intakes and discharges, ensuring all necessary paperwork is completed and client belongings are properly handled. Stores client belongings during intake and ensures they are returned at discharge, while retrieving facility-issued items from the client. Manages the UA (urine analysis) process: Sets up the UA schedule for clients. Collects UAs from clients and enters them into the ordering system. Ensures UAs are submitted and sent out daily. Supports scheduling of staff shifts to ensure coverage and consistency in participant care. Files and ensures that medical records are maintained and stored in compliance with HIPAA and ASAM Level 3.3 standards. Facilitates the release and receipt of medical records between facilities as necessary. Tracks facility expenses and submits them to the bookkeeper in a timely manner. Assists in ordering necessary supplies and ensures inventory is properly managed. Creates and maintains a welcoming, trauma-informed front office environment for clients and visitors. Attends and participates in mandatory training, staff meetings, and other agency functions as assigned. Provides administrative support to the Clinical Director/Site Manager as needed. Attendance Requirements: The Administrative Assistant is expected to follow the schedule provided, which may vary based on staffing needs, operational demands, and participant requirements. Supervisors have the authority to adjust work schedules to meet the needs of the facility, including start/end times and total hours worked, based on participant care and staff availability. Minimum Qualifications: Knowledge/Skills/Abilities: Ability to work effectively with diverse cultures and maintain sensitivity to individual and family differences. Strong computer skills, with proficiency in Microsoft Word and Excel. Ability to maintain and organize files and records with attention to detail. Excellent multitasking, prioritization, and time management skills. Strong written and verbal communication skills. Ability to maintain a professional, customer-oriented attitude, ensuring a trauma-informed and culturally sensitive approach. Teamwork skills, with the ability to collaborate with staff, participants, and community resources. Current, valid Montana state driver's license. Clear child protective services (CPS) and criminal background checks. Education/Experience: High school diploma or GED (unless waived by the Site Director). Office work experience in a medical or mental health agency preferred. Experience with computers, particularly Microsoft Excel and Word. Positive, customer-oriented, professional presentation. Requirements Education/Experience: High school diploma or GED (unless waived by the Site Director). Office work experience in a medical or mental health agency preferred. Experience with computers, particularly Microsoft Excel and Word. Positive, customer-oriented, professional presentation. Current, valid Montana state driver's license. Clear child protective services (CPS) and criminal background checks. Salary Description 18.00/hour

Koniag Advisory Business Solutions, LLC, a Koniag Government Services company, is seeking an Administrative Assistant to support KABS and our government customer in Poplar, MT. This position requires the candidate to be able to obtain a Public Trust. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. We are seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support to the Chief Executive Officer and Leadership Team at the Fort Peck Service Unit. This role is essential in ensuring smooth operational workflow and effective internal controls while maintaining the highest standards of professionalism and confidentiality. **Essential Functions, Responsibilities & Duties may include, but are not limited to:** **Administrative Support:** + Coordinate and support the administrative workflow of the Service Unit + Monitor incoming calls, prepare detailed summaries, and track leadership commitments + Establish and maintain organized record-keeping systems to support goals, objectives, policies, and assignments + Serve as a liaison between leadership and staff, facilitating effective communication **Human Resources Support:** + Utilize automated HR systems to perform technical and administrative functions + Assist with employee onboarding processes and documentation + Support security clearance processes and employee verification procedures + Maintain accurate time and attendance records for staff + Assist employees with payroll inquiries and leave-related issues + Prepare error notices and coordinate corrections as needed **Financial and Procurement Support:** + Assist with travel requisition preparation and processing + Prepare and process purchase, service, and stock requisitions using IHS systems + Maintain accurate financial records and documentation + Support budget tracking and expense monitoring activities **Training and Development:** + Develop training materials for staff on payroll, timekeeping, and travel procedures + Conduct training sessions as needed to ensure compliance and efficiency + Create and maintain procedural documentation and guidelines **Required Qualifications:** **Education & Experience:** Minimum: + High school diploma or equivalent **Experience:** + 2-3 years of administrative or office support experience + Experience in healthcare or government settings preferred **Technical Skills:** + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) **Experience with automated HR and payroll systems:** + Familiarity with procurement and financial management systems + Strong data entry and record-keeping abilities **Core Competencies:** + Excellent written and verbal communication skills + Strong organizational and time management abilities + High attention to detail and accuracy + Ability to handle confidential information with discretion + Problem-solving and analytical thinking skills + Customer service orientation + Ability to work independently and manage multiple priorities **Compliance Requirements:** + HIPAA compliance training and adherence required + Background check clearance mandatory + Professional appearance and demeanor required + Computer security protocols compliance + PPE requirements as applicable **Physical Requirements:** + Ability to sit for extended periods + Manual dexterity for computer and phone operation + Ability to lift up to 25 pounds occasionally + Clear verbal communication for phone interactions **Security Requirement:** + Ability to obtain a Public Trust **Work Environment:** + Professional healthcare facility environment + Fast-paced, multi-tasking work setting + Regular interaction with leadership, staff, and external contacts + Adherence to all IHS policies and procedures **Application Process:** Qualified candidates should submit: + Complete resume highlighting relevant experience + Cover letter detailing interest and qualifications + Three professional references + Copies of relevant certifications or training **Our Equal Employment Opportunity Policy** The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment. The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling ************ to request accommodations. _Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _****************** _._ **_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_** **Job Details** **Job Family** **SCA Administrative Support and Clerical Occupations** **Job Function** **SCA** **Pay Type** **Hourly**