Executive administrative assistant jobs in Montgomery, AL - 40 jobs

Job Description Faulkner University's Thomas Goode Jones School of Law (JSL) is seeking an organized and dependable individual to serve as Department Secretary for Student Services, primarily supporting the Assistant Dean of Students and Director of Career Development. The selected individual would perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining files, and providing information to callers. Faulkner University is a Christian university affiliated with the churches of Christ. This is a full-time (40 hours per week) position. Summary of Duties include: Assist with travel schedules and arrangements Maintain student, alumni, and employer records and databases Assist with educational seminars, skills workshops, and student/alumni programs and events Provide support for career fairs and on-campus recruiting Assist with creating the Student and Alumni Newsletters Process purchasing requisitions and check requests for departmental invoices and expenditures Serve as receptionist: answer phones, greet visitors, manage inquiries Maintain office supplies, equipment, and general organization Qualifications: High School diploma or GED required; Associate's degree or higher preferred Minimum of 1 year office/clerical experience preferred Proficiency with Microsoft Office Active member of the church of Christ For initial application submit: Resume Cover letter Employment is conditional upon a satisfactory background check and verification of work authorization through E-Verify Non-discrimination statement: Faulkner University is a church-affiliated liberal arts institution committed to employing a highly qualified and diverse administration, faculty and staff, which reflects the University's religious traditions, values and affiliation, and purpose. Thus, the institution invites individuals affiliated with the churches of Christ to submit applications regardless of race, color, national or ethnic origin, age, gender, marital status, or disability. Faulkner University does not discriminate on the basis of race, color, national or ethnic origin, age, gender, marital status, or disability in connection with its educational policies, admissions, financial aid, employment, educational programs, or activities. However, Faulkner University exercises a preference in employment for those qualified applicants who are members of the churches of Christ whose lifestyles are consistent with the mission of the University and with the beliefs and values of the churches of Christ. For more information, please visit our website: **************** Job Posted by ApplicantPro

is virtual/remote\*\*\*_ This is your chance to be on our Development team who play a large part in driving Hilton's growth strategy through the addition of new hotels to our ever\-growing portfolio\! As an Administrative Assistant for Development, reporting to the Senior Analyst Development, you will provide Development Operations support to the team\. This includes assembling and circulating documentation for Senior Leadership reports and meetings and coordinating the Key Money payment process\. **HOW WE WILL SUPPORT YOU** Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to programs and benefits such as: + Go Hilton travel program: 110 nights of discounted travel with room rates as low as $40/night + Hilton Shares: Our employee stock purchase program \(ESPP\) \- you can purchase Hilton shares at a 15 percent discount + Paid parental leave for eligible Team Members, including partners and adoptive parents + Mental health resources including free counseling through our Employee Assistance Program + Paid Time Off \(PTO\) + Learn more about the rest of our benefits At Hilton, we believe every Team Member is a leader\. We are committed to offering leadership development opportunities and programs through every step of a Team Member's career journey and at every level, both in our hotels and across corporate\. \*\*Available benefits may vary depending upon terms and conditions of employment and are subject to the terms and conditions of the plans\. **HOW YOU WILL MAKE AN IMPACT** Your role is important and below are some of the fundamental job duties that make your work unique\. **What your day\-to\-day will be like:** + Manage Investment Committee \(IC\) agenda items, coordinating report submissions and approvals across regional teams\. + Proofread IC documents for final submission, ensuring SVP approvals and delivery\. + Prepare and maintain reports summarizing approved deals and Key Money requests, including financial metrics and forecasting data\. + Support the Key Money payment process, including preparing EFT packets detailing payment request and supporting documentation\. + Perform other diverse assignments and ad hoc tasks\. **How you will collaborate with others:** + Be the liaison between Development and departments related to preparing documentation for the IC meeting and the Key Money Payment process\. **What projects** **you will take ownership of:** + Complete all daily operational responsibilities related to the IC and Key Money payment process smoothly\. **WHY YOU'LL BE A GREAT FIT** **You have these minimum qualifications:** + Two \(2\) years administrative experience + Demonstrated advanced skills in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook **It would be useful if you have:** + Excellent organizational skills + Excellent written and verbal communications skills + Excels at multitasking and experience in handling confidential materials with discretion + Experience interpreting and applying Financial/Mathematical data **WHAT IT IS LIKE WORKING FOR HILTON** Hilton, the \#1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world\-class brands \. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more\-than 100\-year history\. Hilton is proud to have an award\-winning workplace culture and we are consistently named among one of the World's Best Workplaces\. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton\! We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law\. Please contact us if you require an accommodation during the application process\. Hilton offers its eligible team members a comprehensive benefits package including medical and prescription drug coverage, dental coverage, vision coverage, life insurance, short\-and long\-term disability insurance, access to our employee stock purchase plan \(ESPP\) where you can purchase Hilton shares at a 15 percent discount, a 401\(k\) savings plan, 20 days of paid time off accruing over your first year of employment and increasing up to 25 days after completing one year of full employment, up to 12 weeks of paid leave for birth parents and 4 weeks for non\-birth parents, 10 paid holidays and 2 floating holidays throughout the year, up to 5 bereavement days, flexible spending accounts, a health savings account, an employee assistance program, access to a care coordination program \("Wellthy"\), a legal services program, an educational assistance program, adoption assistance, a backup childcare program, pre\-tax commuter benefit and our travel discount\. The annual salary range for this role is $27 \- $30 hourly and is determined based on applicable and specialized experience and location\.\#LI\-REMOTE **Job:** _Architecture, Design, and Development_ **Title:** _Administrative Assistant, Development_ **Location:** _null_ **Requisition ID:** _COR015K7_ **EOE/AA/Disabled/Veterans**

Job Description The Executive Assistant performs a variety of operational and administrative support services or the Chief Executive Officer (CEO) and the Administration of the Rural Health Medical Program, Inc. (RHMPI). The ideal candidate will have exceptional communication and organization skills including great attention to detail. Education Associates Degree with two or more years. Bachelor's Degree preferred. Experience Previous work experience as an Administrative and/or health care experience required. Licenses, Certification and/or Registrations Not Applicable Behavioral Responsibilities Utilizes appropriate communication and displays compassion in exceeding customer expectations. Applies the principle of teamwork and quality to job responsibilities and includes customer satisfaction goals. Demonstrate integrity and responsibilities related to organization operations, safety, and education. Duties & Responsibilities Provides support for a variety of RHMPI programs and activities as directed by the RHMPI CEO, including maintenance of program resources, creation and/or maintenance program related documents, contracts, spreadsheets, monitoring deadlines, and completion of related reports. Schedules meetings and conference calls, creates calendar appointments, and provides daily support for the CEO. Plans, prepares, and handles administrative aspects related to RHMPI board meetings. Finance Committee meetings, and other organization-related meetings, including ordering food and reserving meeting space. Records and transcribes minutes at RHMPI board and other organization-related meetings as needed, and manages follow-up tasks from these meetings. Assist in managing WebEx, conference calling, AV equipment other related systems for RHMPI programs. Maintains office filing systems of correspondence, forms, reports, and other materials, including electronic data and report files. Handles travel and conference arrangements for RHMPI Administration. Manages expense reimbursements for the CEO. May assist with coordinating, compiling, and proofing grant proposals and submitting progress reports as required. Plans, schedules, and participates in meetings and conference calls as needed. Provides telephone support, mail and fax distribution, copying, and printing for staff as needed. Receives and screens telephone calls and visitors. Assist with assuring all office equipment is operational. Office equipment includes (but is not limited to): copier, fax, and all kitchen appliances. Work with the Strategic Initiative Team in coordinating outreach activities Follows up on contact made by the CEO and supports the cultivation of ongoing relationships. Actively participates on teams as determined appropriate. Assists with planning, updating, and vendor management regarding company profiles. Assists with coordinating staff meetings. Assist with contractual agreements. Assist in tracking information for grants and vendors. Assists with office space expansion planning and office moves. Provides high-quality customer service and hospitality to RHMPI members, partners, and the general public. Assist with assuring the office is maintained and repairs are made promptly. Serve as liaison with phone, fax, copier contractors, notifying contractors of problems and arranging for maintenance and repairs. Format information for internal and external communication - memos, emails, presentations, reports. Assist the Office Manager in his/her absence in mail tracking. Assure backup for phones, mail, etc. before any scheduled absences from the office. Coordinates and mails correspondences to vendors per the request of the CEO. Collaborate with team members to execute marketing campaigns by brainstorming sessions for internal and external projects. Meet with clients to plan and implement marketing campaigns for brand building and aligning with overall company goals. Assist in coordinating public relations and outreach initiatives, including media releases, and company announcements. Participates in Patient-Centered Medical Home Care Team collaboration to promote and nurture the culture and infrastructure that makes PCMH successful. Performs additional duties as assigned by immediate supervisor's approval. Working Conditions This position requires manual and finger dexterity and eye-hand coordination for easy and skillful use of hands when working with and performing normal office duties and responsibilities. The employee is required to stand, walk, sit, climb, balance, stoop, crouch, kneel, and reach with hands and arms frequently. Good listening skills are necessary to receive detailed information via oral and or written communication(s) and to make objective nondiscrimination decisions. Visual acuity is needed to assess color changes, to verify accuracy of written materials, and to accurately prepare and administer medications. Language Skills/Specialized Skills Ability to read, speak effectively, analyze, and interpret documents. Ability to prioritize multiple tasks, work independently, and learn new skills Ability to work with minimal supervision and maximum accountability Attention to detail and strong organizational skills Demonstrate ability to work with customer/client groups and/or experience within the organization Relate well to the public and staff Pleasant manner in telephone and personal contacts Professional demeanor Strong written/verbal communication and problem-solving skills Ability to work as a team member and work effectively with diverse people Demonstrate awareness of and value for the inclusion of cultural competence in task implementation Ability to travel to RHMPI meetings as necessary Physical ability to stoop, kneel, bend, and use basic office equipment, including a computer Proficiency in MS Office, including Word, Excel, Outlook, and Internet Must be flexible, self-motivated, and able to prioritize multiple tasks and carry a heavy and diverse workload. Fluency in written and spoken English. The ideal Executive Assistant will display sound judgment, relate well to the public and staff, have a professional demeanor, prioritize employee and customer satisfaction, and be well organized. Computer Skills Proficient in document creation and utilization of specific computer programs including Microsoft Office (Word, Outlook, Excel, PowerPoint, and Publisher) and other tools such as Canva, Prezi, and Poster my Call, Electronic Health Records, Population Health Management Systems. Proficient in software implementations and management preferred. *

One Federal Solution is an industry leader in providing government services. We have recently acquired an opening for an Administrative Support Personnel for the PIV(ID) Card Issuance unit of the Department of Homeland Security in Montgomery, AL . This individual will be responsible for providing administrative and clerical support for the PIV(ID) unit. Job Description Support the daily operation of the unit responsible for the issuance of Personal Identity Verification (PIV) Cards Grant appropriate authorized physical access to office space upon request by customers using local access control system(s). Tracking and reporting of all card number of cards issued, revoked, recovered, and destroyed is required Provide fingerprinting services for authorized DHS personnel using appropriate fingerprinting equipment and supplies. Deliver professional customer service to customers including in-person appointments, answering phone calls and emails, resolving questions, troubleshooting problems. Schedule appointments, serve as enrollment official, take PIV photos, process enrollee credentials, process visitor request, and issue paring decal amongst other assigned tasks. Qualifications Required Skills Must be at least 18 years of age or older Must be legally authorized to work in the United States Must possess computer skills preferably in the following computer software programs: Microsoft Office Word, Access and PowerPoint. Desired Skills Administrative and/or Clerical Experience Why One Federal Solution? As an industry leader in providing government services, One Federal Solution (OFS) is a Service-Disabled Veteran Owned Small Business (SDVOSB) whose primary mission is to provide the Federal government with outstanding services in the areas of Program Management, Information Technology Enterprise Management, Healthcare Administration and Test & Evaluation. OFS is resolute in our commitment to delivering unparalleled performance by simply listening to our customers and exceeding their expectations. We understand the government's infrastructure requirements and have aligned our business to offer consultation services to support the needs of our customers, offering end-to-end solutions that enable agencies to procure from a single, reliable sources. We exhibit pride and quality in our work and relationships, maintaining high ethical standards to achieve the goals of OFS. We uphold an uncompromising and steadfast adherence to honesty, truthfulness, and sincerity. We will uphold full loyalty to the company, showing pride as we strive to make it the best it can be. We value each individual and recognize their loyalty and contribution as being important to OFS' success. We treat everyone with the courtesy and respect they deserve. We vow to openly communicate with each other to foster an environment of trust. We are team leaders who apply our values to our customers, team members and each other.

The Administrative Assistant position in the Chief Operating Office on the Montgomery Campus is primarily responsible for providing administrative support to the Chief Operating Officer (COO) including: meeting and greeting students/faculty/staff/visitors, exercising discretion and judgement in determining the nature of their business and deciding appropriate action; screening calls and serving as liaison on issues which do not require the immediate attention of the COO; coordinating schedules for meetings, attending meetings, and preparing minutes as directed; scheduling appointments; researching information and creating correspondence for the COO's signature on routine actions to ensure accurate and timely response; scheduling travel and preparing travel vouchers; maintaining multiple calendars; coordinating and setting up conference calls; planning and executing multiple tasks for several offices; analyzing requests and situations and taking appropriate actions; identifying problems and recommending solutions; coordinating projects with other departments and offices within the University, as well as external agencies; interacting with internal and external agencies in a helpful, courteous and friendly manner while demonstrating sensitivity to and respect for diverse populations; managing and coordinating special events such as commencement activities, the commencement VIP reception hosted by the Chancellor, Board of Trustee meetings and Foundation Board meetings; maintaining confidentiality in all matters; and other assigned administrative tasks as requested by the COO.

Details** Information **Requisition Number** TES2785P **Home Org Name** Admin-Science & Math **Division Name** College of Sciences & Math Title** TES Administrative Support Assistant, Southeastern Center of Robotics Education (SCORE) **Estimated Hours Per Week** 20-30 **Anticipated Length of Assignment** 12 months **Job Summary** AssistsSCORE staff with office functions and duties related to implementing a project on computer science for elementary schools funded by the AL State Department of Education. Temporary Employment Services (TES ), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: + Assistance in the place of a regular employee who is absent for a specified period of time + Additional assistance during periods of abnormal or peak workloads + Assistance with special projects + Seasonal work + Emergencies If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. **AU student employees are not eligible for TES .** **Essential Functions** + Receives and routes telephone calls and visitors; provides and gathers information. + Operates standard office equipment such as personal computers, copiers, etc. + Orders office supplies and educational equipment for SCORE programs and teacher training activities; maintains database of equipment. + Processes and prepares forms such as work orders, purchase orders and personnel documents. + Calculates, posts, and verifies standard financial statements, reports, contracts, budgets, and vouchers, as well as collecting and depositing cash, checks, and other negotiable instruments. + Processes and tracks stipend payments to teachers and sub pay to schools. + Oversees and organizes event logistics that may include but are not limited to reserving space, managing program registrations, communicating event specifics with participants, campus event approval, program guides, securing vendor rentals, audiovisual needs, and event security. + Oversees support activities for events and teacher trainings such as set-up, catering, cleaning, breakdown, etc. ensuring the event operates without disruption. + May schedule appointments, maintain calendar, arrange travel plans, and provide similar secretarial/administrative assistance for the unit. + May assist in setting up/coordinating special events such as orientations, workshops, conferences, robotics tournaments, etc. + May be responsible for monitoring the conditions of facility(ies) to ensure janitorial and other maintenance is performed as necessary. + May be responsible for assisting in marketing and communication efforts. **Physical Requirements/ADA :** Periodically involves lifting, bending or other physical exertion. Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor. Job frequently requires standing, walking, reaching, talking, hearing, handling objects with hands, and lifting to 25 pounds. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High school diploma or equivalent. + Ideal candidate will have excellent organizational skills, good verbal and written communication skills, and interface well with the public. + Should be proficient with standard office computer software such as Word, Excel, PowerPoint, etc. **Desired Qualifications** + Experience working with K-12 students or teachers in formal or informal education environments is preferred. + Experience with planning events is preferred. Posting Detail Information **Salary Range** $15.00-$25.00/hour **Work Hours** 7:45a.m.-4: 45p.m. (hours may vary) **City position is located in:** Auburn **State position is located:** Alabama **Posting Date** 04/14/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (EOC ) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit theirwebsite (******************************************* to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents** 1. Other

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.

Troy, AL You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees. At Taco Bell, we live to "Serve Others" with Mas Heart. If you want to "Serve Others" with Mas Heart, read on! The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a "Here to Serve" attitude. Essential Functions * Inspire and engage customers and fellow Team Members alike * Train, coach, and recognize the talent before you * Growth through great service * Work approximately 50 hours a week Lastly, create a restaurant experience for team members and customers that you are proud of.

Reports directly to the Dean of Health Sciences and performs such duties as necessary to manage and coordinates the daily operations of the Division. This employee acts as a liaison between the Office of the Dean of Health Sciences, faculty, students, other employees in coordinating and facilitating needed functional duties related to the business of the College. This employee makes many decisions independently that affect the office of the Dean of Health Sciences. Salary Schedule: E2 02 Essential Duties and Responsibilities * Compile and maintain the college curricula. * Develop the curricula components for the college catalog, brochures, and other publications. * Manage the development of the semester class schedule. * Manage the development of instructional division reports. * Assist the Dean in the development and approval of degree plans. * Perform complex administrative and clerical duties and manage correspondence and other forms of communication associated with the Dean's office. * Assist in supervising other office staff. * Enter and interpret data via Banner. * Create and track invoices and purchase orders for processing. * Monitor restricted and unrestricted budgets for the division and programs. * Recommend policies and procedures to keep pace with changing developments and to ensure compliance with college, state, and federal requirements. * Coordinate plans for conferences and meetings that involve the Dean. * Act as liaison between the Dean, faculty, students, and other employees in coordinating and facilitating needed functional duties related to the business of the College. * Maintain the confidentiality of all records. * Assist with such activities as statistical compilation, special reports, and mailings. * Performs other duties as assigned by the Dean of Health Sciences. Qualifications Minimum Qualifications: 1. High school diploma. 2. Five (5) years of successful full-time in-field experience with 15 semester hours of postsecondary education in related field. 3. Specialized coursework in computer administration Required Knowledge, Skills, & Abilities: 1. Must be able to communicate effectively, both orally and in writing with interpersonal skills. 2. Must be able to work cooperatively and efficiently with other College personnel, students and the community at large. 3. Must be multi-task oriented, work well independently and cooperatively with others. 4. Must have a working knowledge of all aspects of Allied Health. 5. Must be able to work well under pressure. 6. Must be able to maintain confidentiality. Application Procedures/Additional Information Application Procedures/Additional Information Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of: * Trenholm State Community College online employment application. * A current resume, including three (3) references. * Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred. WORK EXPERIENCE VERIFICATION Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. "Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer. APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity. EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees. Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation. This employer participates in E-Verify.

Pivotal Finance is an outsourced advisory, accounting, and tax firm focused on serving the unique needs of small and medium-sized businesses and their owners. Based in Auburn, AL, and serving hundreds of clients across the United States, we provide advisory, accounting and tax solutions on a fractional basis. We are building Pivotal a different way, unencumbered by the way CPA firms have traditionally supported their clients. Our approach is based on a few simple ideas: Build a team of engaged, talented accounting, finance, and tax professionals who are passionate about the work they perform. Empower them to solve our clients' biggest (or smallest) problems. Utilize technology to enhance the client experience and eliminate friction. Engage with the customer the way they want to be engaged. It is this combination of talent, experience, and flexibility that allows us to be a pivotal member of the team for each of our clients. Job Description The Administrative Assistant serves as the central assistant to members of Pivotal Partner team and supports the firm through front desk responsibilities. The first point of contact for our firm, this person extends professional hospitality to all visitors - clients and guests - in addition to executing administrative tasks to the highest quality standards. Positivity, hospitality, integrity, confidentiality, and trustworthiness characterize the right person for this role. Attention to detail, initiative, coordinating a demanding schedule, and contributing to personal correspondence are key components of this position. Job Responsibilities Greet office visitors and direct them to the appropriate place Answer phones in a polite and professional manner, screening and directing calls appropriately Schedule and prepare for meetings to include reserving rooms and coordinating meals for attendees Perform a variety of administrative and clerical support tasks, such as sending emails, copying, scanning, filing, and recordkeeping Sort and distribute mail, ship and track packages, and keep a detailed record of all outbound mail Anticipate office supply needs, keeping inventory, ordering, and stocking as needed Utilize a CRM system to locate, create, and update client records Assist with event coordination, to include arranging in-house employee celebrations, socials, and an annual off-site Christmas party Work on special projects, as needed Perform specific HR administration-related activities, including: Coordinate employee onboarding, including workspace setup, new hire kits, workspace readiness and team introductions Answer employee inquiries regarding company policies, procedures, payroll, and benefits, to include guidance in benefit enrollment Coordinate open enrollment process, processing benefit-related paperwork and ensuring collection of compliance documents (I-9, W-4, NDAs, e-verify, contracts) Qualifications High School diploma required; Associate's Degree or equivalent experience is a plus Dependability and a professional demeanor Excellent customer service skills Excellent phone, written, and verbal communication skills Excellent proofreading, grammar, and punctuation skills Strong attention to detail and focus on accuracy Ability to multitask Ability to work independently and as part of a team Proficiency in Microsoft Office applications Competence with technology and learning new software applications, such as workflow software and CRMs Experience with various office machines: multi-line phone, copier, scanner, and fax Human Resources experience is a plus Basic Accounting knowledge is a plus Prior receptionist experience a plus Additional Information Pivotal Finance provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, or any other category protected under applicable law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This job posting is being managed by Forrest Johnson Recruiting on behalf of Pivotal Finance

Reports directly to the Dean of Health Sciences and performs such duties as necessary to manage and coordinates the daily operations of the Division. This employee acts as a liaison between the Office of the Dean of Health Sciences, faculty, students, other employees in coordinating and facilitating needed functional duties related to the business of the College. This employee makes many decisions independently that affect the office of the Dean of Health Sciences. Salary Schedule: E2 02 * Compile and maintain the college curricula. * Develop the curricula components for the college catalog, brochures, and other publications. * Manage the development of the semester class schedule. * Manage the development of instructional division reports. * Assist the Dean in the development and approval of degree plans. * Perform complex administrative and clerical duties and manage correspondence and other forms of communication associated with the Dean's office. * Assist in supervising other office staff. * Enter and interpret data via Banner. * Create and track invoices and purchase orders for processing. * Monitor restricted and unrestricted budgets for the division and programs. * Recommend policies and procedures to keep pace with changing developments and to ensure compliance with college, state, and federal requirements. * Coordinate plans for conferences and meetings that involve the Dean. * Act as liaison between the Dean, faculty, students, and other employees in coordinating and facilitating needed functional duties related to the business of the College. * Maintain the confidentiality of all records. * Assist with such activities as statistical compilation, special reports, and mailings. * Performs other duties as assigned by the Dean of Health Sciences. Minimum Qualifications: 1. High school diploma. 2. Five (5) years of successful full-time in-field experience with 15 semester hours of postsecondary education in related field. 3. Specialized coursework in computer administration Required Knowledge, Skills, & Abilities: 1. Must be able to communicate effectively, both orally and in writing with interpersonal skills. 2. Must be able to work cooperatively and efficiently with other College personnel, students and the community at large. 3. Must be multi-task oriented, work well independently and cooperatively with others. 4. Must have a working knowledge of all aspects of Allied Health. 5. Must be able to work well under pressure. 6. Must be able to maintain confidentiality. Application Procedures/Additional Information Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of: * Trenholm State Community College online employment application. * A current resume, including three (3) references. * Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred. WORK EXPERIENCE VERIFICATION Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. "Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer. APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity. EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees. Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation. This employer participates in E-Verify.

Pivotal Finance is an outsourced advisory, accounting, and tax firm focused on serving the unique needs of small and medium-sized businesses and their owners. Based in Auburn, AL, and serving hundreds of clients across the United States, we provide advisory, accounting and tax solutions on a fractional basis. We are building Pivotal a different way, unencumbered by the way CPA firms have traditionally supported their clients. Our approach is based on a few simple ideas: Build a team of engaged, talented accounting, finance, and tax professionals who are passionate about the work they perform. Empower them to solve our clients' biggest (or smallest) problems. Utilize technology to enhance the client experience and eliminate friction. Engage with the customer the way they want to be engaged. It is this combination of talent, experience, and flexibility that allows us to be a pivotal member of the team for each of our clients. Job Description The Administrative Assistant serves as the central assistant to members of Pivotal Partner team and supports the firm through front desk responsibilities. The first point of contact for our firm, this person extends professional hospitality to all visitors - clients and guests - in addition to executing administrative tasks to the highest quality standards. Positivity, hospitality, integrity, confidentiality, and trustworthiness characterize the right person for this role. Attention to detail, initiative, coordinating a demanding schedule, and contributing to personal correspondence are key components of this position. Job Responsibilities Greet office visitors and direct them to the appropriate place Answer phones in a polite and professional manner, screening and directing calls appropriately Schedule and prepare for meetings to include reserving rooms and coordinating meals for attendees Perform a variety of administrative and clerical support tasks, such as sending emails, copying, scanning, filing, and recordkeeping Sort and distribute mail, ship and track packages, and keep a detailed record of all outbound mail Anticipate office supply needs, keeping inventory, ordering, and stocking as needed Utilize a CRM system to locate, create, and update client records Assist with event coordination, to include arranging in-house employee celebrations, socials, and an annual off-site Christmas party Work on special projects, as needed Perform specific HR administration-related activities, including: Coordinate employee onboarding, including workspace setup, new hire kits, workspace readiness and team introductions Answer employee inquiries regarding company policies, procedures, payroll, and benefits, to include guidance in benefit enrollment Coordinate open enrollment process, processing benefit-related paperwork and ensuring collection of compliance documents (I-9, W-4, NDAs, e-verify, contracts) Qualifications High School diploma required; Associate's Degree or equivalent experience is a plus Dependability and a professional demeanor Excellent customer service skills Excellent phone, written, and verbal communication skills Excellent proofreading, grammar, and punctuation skills Strong attention to detail and focus on accuracy Ability to multitask Ability to work independently and as part of a team Proficiency in Microsoft Office applications Competence with technology and learning new software applications, such as workflow software and CRMs Experience with various office machines: multi-line phone, copier, scanner, and fax Human Resources experience is a plus Basic Accounting knowledge is a plus Prior receptionist experience a plus Additional Information Pivotal Finance provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, or any other category protected under applicable law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This job posting is being managed by Forrest Johnson Recruiting on behalf of Pivotal Finance

Are you looking for a dynamic and loving work environment where your administrative skills can shine? Do you thrive in a fast-paced, team-oriented setting? Ace Hardware, your local hardware store, is seeking a highly skilled Administrative Assistant to join our fun and enthusiastic team. As an Ace Hardware team member, you will enjoy employee discounts, flexible schedules, and paid training. This is a fantastic opportunity to work in a supportive environment where you can learn and grow your talents. Responsibilities: * Provide administrative support to the back office team * Assist with data entry, filing, and document management * Coordinate office activities and operations Requirements: * High school degree or equivalent * Strong organizational and time management skills * Excellent communication and interpersonal abilities Benefits: * Employee discounts on hardware products * Flexible work schedule * Paid training to enhance your skills Location: {{location_name}} {{location_address}} Company Introduction We are your local hardware store and we are a part of your community. Ace Hardware has over 5,000 stores around the world with the majority of those stores independently owned and operated by local entrepreneurs. These hard working men and women are part of the fabric of your community. They are small business owners who are local and loyal...just like it ought to be. While others have become large and impersonal, at Ace, we've remained small and very personal. That's why we say a visit to Ace, is like a visit to your neighbor.

Administrative Assistant Contract: 12 Months Job Description: Contract Administrative Assistant The Administrative Assistant is responsible for providing administrative support to the team. This includes a variety of tasks, such as: Answering and directing phone calls Scheduling appointments and meetings Preparing and distributing reports Maintaining files and records Providing customer service The ideal candidate will have a strong understanding of office administration and be proficient in Microsoft Office Suite. They will also be able to work independently and as part of a team, and have excellent communication and interpersonal skills. The location of this assignment is: Harris Dam, Martin Dam, Yates Dam, and Thurlow Dam. The successful candidate will be expected to travel to all 4 plant sites. The home plant can be any of the 4 plants

Details** Information **Requisition Number** TES3060P **Home Org Name** Career Discovery & Success **Division Name** Provost and VP Academic Affair Title** TES Administrative Support Assistant - Exploration Center **Estimated Hours Per Week** 20 hours per week. **Anticipated Length of Assignment** Fall 2025 Semester **Job Summary** The Exploration Center in Career Discovery and Success is looking for a **TES Administrative Support Assistant** to provide office support on Auburn University's Main Campus. The role's primary function is to be a warm presence at the front desk, welcoming and processing students arriving for appointments and drop-ins and answering/directing phone calls and emails. Candidates who are a good fit for this position should have a primary focus on supporting departmental goals and innovative plans to establish meaningful connections with incoming students and families to help students explore career opportunities and build connections. This temporary position is a great opportunity to gain valuable experience with Auburn University that can be applied to full-time/regular positions in our office that may be available soon. To learn more about Career Discovery and Successclick here (******************************************* . **AboutTES :** Temporary Employment Services (TES ), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: · Assistance in the place of a regular employee who is absent for a specified period of time · Additional assistance during periods of abnormal or peak workloads · Assistance with special projects · Seasonal work · Emergencies If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. **AU student employees are not eligible for TES** **Essential Functions** + Acts as office receptionist; receives and routes visitors, telephone calls, and emails; provides and gathers information. + Operates standard office equipment such as personal computers, copiers, fax machines, etc. + Assists in maintaining inventory of office supplies, materials and equipment. + May assist in setting up/coordinating special events such as orientations, workshops, conferences, department tours, etc., and contribute to maintenance of the office and classroom calendar. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** High School diploma or equivalent **Desired Qualifications** + Experience in administrative support services + Experience with Microsoft Office suite, Banner,EAB Navigate360, Handshake + Experience in higher education setting + Excellent communication skills. Posting Detail Information **Salary Range** $15.00 - $23.00/hour **Work Hours** 10:00 am - 2:00 pm, Monday- Friday **City position is located in:** Auburn **State position is located:** Alabama **Posting Date** 09/11/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents** 1. Letter of Recommendation 2. Other

Are you looking for a dynamic and loving work environment where your administrative skills can shine? Do you thrive in a fast-paced, team-oriented setting? Ace Hardware, your local hardware store, is seeking a highly skilled Administrative Assistant to join our fun and enthusiastic team. As an Ace Hardware team member, you will enjoy employee discounts, flexible schedules, and paid training. This is a fantastic opportunity to work in a supportive environment where you can learn and grow your talents. Responsibilities: Provide administrative support to the back office team Assist with data entry, filing, and document management Coordinate office activities and operations Requirements: High school degree or equivalent Strong organizational and time management skills Excellent communication and interpersonal abilities Benefits: Employee discounts on hardware products Flexible work schedule Paid training to enhance your skills Location: 16756 | Hayneville Ace Hardware Work schedule 8 hour shift Monday to Friday Day shift Supplemental pay Other Benefits Flexible schedule Employee discount Paid training

Contract: 12 Months Job Description: Contract Administrative Assistant The Administrative Assistant is responsible for providing administrative support to the team. This includes a variety of tasks, such as: Answering and directing phone calls Scheduling appointments and meetings Preparing and distributing reports Maintaining files and records Providing customer service The ideal candidate will have a strong understanding of office administration and be proficient in Microsoft Office Suite. They will also be able to work independently and as part of a team, and have excellent communication and interpersonal skills. The location of this assignment is: Harris Dam, Martin Dam, Yates Dam, and Thurlow Dam. The successful candidate will be expected to travel to all 4 plant sites. The home plant can be any of the 4 plants

Details** Information **Requisition Number** TES3122P **Home Org Name** Auburn Univ Regional Airport Admin **Division Name** Administrative Effectiveness Title** TES Administrative Support Assistant- Auburn Airport **Estimated Hours Per Week** 32 **Anticipated Length of Assignment** 12 **Job Summary** **Administrative Effectiveness** is excited to begin the search for a **TES Admin Support Assistant** . This position will provide customer service to pilots/passengers that come to the airport. **Temporary Employment Services (TES )** , a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: + Assistance in the place of a regular employee who is absent for a specified period of time + Additional assistance during periods of abnormal or peak workloads + Assistance with special projects + Seasonal work + Emergencies If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. **AU student employees are not eligible for TES .** **Essential Functions** + Greeting pilots and passengers that enter the airport terminal. Answering and directing phone calls. Processing and invoicing of credit card information. Daily opening and closing of the airport terminal. Receiving fuel orders and communicating with other departments to fulfill those orders. Communicating on airport radios to pilots and fellow employees. + Acts as office receptionist: receives and routes telephone calls and visitors; provides and gathers information. + Prepares documents, reports, newsletters and manuscripts, and may compose correspondence. + Operates standard office equipment such as personal computers, copiers, scanners, fax machines, etc. + Maintains inventory and orders office supplies, materials and equipment. + Processes and prepares forms such as work orders, purchase orders and personnel documents. + Creates and maintains records, files, documents, and images in the data system. + Calculates, posts, and verifies standard financial statements, reports and vouchers. + May perform other office support duties such as payroll processing, document processing **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High School Diploma or equivalent Expectations: + Must be able to provide exceptional customer service skills. + Ability to multitask and be able to work under certain stressful environments. + Ability to communicate with fellow employees. + Willing to work some holidays, weekends, and game days. **Desired Qualifications** + Some college experience preferred. Basic aviation knowledge. + 1-2 years of experience clerical support services Posting Detail Information **Salary Range** $11.00- 15.00/hr **Work Hours** shifts vary but terminal hours are 7-7 M-F & 8-5 weekends. **City position is located in:** Auburn **State position is located:** AL **Posting Date** 11/20/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume **Optional Documents** 1. Cover Letter

Senior Administrative Specialist The Senior Administrative Specialist provides advanced administrative support to the team by leveraging 6-10 years of experience to ensure seamless daily operations and optimized workflows. This role requires a high degree of independence, attention to detail, and professionalism. Key Responsibilities Calendar & Schedule Management: Independently manage calendars, appointments, and schedules for team members, prioritizing critical tasks and optimizing time management. Meeting & Event Coordination: Organize and coordinate meetings, conferences, and events-including logistics, agendas, minutes, and follow-up actions-with a high degree of accuracy and efficiency. Document Preparation & Editing: Draft, edit, and format documents, reports, presentations, and correspondence with a high level of proficiency in Microsoft Office Suite and related software. Research & Reporting: Conduct research, gather and analyze data, and compile reports to support decision-making and strategic planning initiatives. Confidentiality & Discretion: Handle sensitive and confidential information with the highest level of professionalism and discretion. Budget & Expense Management: Assist in managing budgets, tracking expenses, and preparing financial reports, ensuring accuracy and compliance with internal policies. Stakeholder Communication: Act as a liaison and point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Required Skills & Qualifications Experience: 6-10 years in a senior or executive administrative support role Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant administrative tools Organizational Excellence: Ability to multitask, prioritize effectively, and maintain a high level of accuracy and attention to detail Communication Skills: Strong verbal and written communication skills Professionalism: High level of integrity, discretion, and accountability in handling confidential information Problem Solving: Proactive approach to identifying issues and implementing efficient solutions