Executive administrative assistant jobs in Mountain View, CA - 820 jobs

Join a team where your expertise is valued, your voice is heard, and your career has room to grow. Zurich's Large Contract West Region Surety Team is looking for a motivated Contract Surety Underwriter (Executive or Director Level) to help us strengthen our portfolio, elevate our client relationships, and make a lasting impact across the 13 Western States. This is a highly technical position and requires experience with Surety lines of business. At Zurich, we foster a collaborative, purpose-driven culture with the backing of a global brand. You'll have the opportunity to: Lead with impact by managing complex large accounts Travel with purpose, approximately 20% across the region Grow your network working with top-tier agents and brokers Make decisions that matter with clear accountability and broad authority This market-facing role is ideally based in San Francisco, but we're open to talent located anywhere in the West Region. You'll play a critical role in managing and expanding a portfolio of domestic and international large accounts while driving business development and retention. Underwriting and analyzing new and renewal business for large contract surety Navigating complex assignments with confidence and autonomy Building and maintaining strategic broker and agency relationships Ensuring compliance with underwriting guidelines and regulatory requirements This role will be filled at either the Executive or Director Level. The hiring manager will determine the appropriate level based upon the selected applicant's experience and skill set relative to the qualifications listed for this position. Basic Qualifications Executive, Large Contract Surety Underwriter High School Diploma or Equivalent and 5 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR High School Diploma or Equivalent and 10 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR Zurich Certified Insurance Apprentice including an Associate Degree and 8 or more years of experience in the Claims or Underwriting Support area AND Knowledge of Microsoft Office Experience working on time restraints for quotes on new and renewal business Experience working in a team environment OR Director, Large Contract Surety Underwriter High School Diploma or Equivalent and 7 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR High School Diploma or Equivalent and 14 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 5 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR Zurich Certified Insurance Apprentice including an Associate Degree and 12 or more years of experience in the Claims or Underwriting Support area AND Experience with Microsoft Office Preferred Qualifications College Degree Highly preferred Strong Finance and accounting background needed Advanced knowledge and practice of Surety Bonds Ability to interact with the C‑Suite Ability to investigate and analyze complicated credit assessments, trends, business strategies and organizational character among other aspects of our customers Ability to coherently articulate these strategies and financial concepts and formulate fact based conclusions and recommendations. Prior experience managing/growing profitable portfolio of customers Negotiation experience with large, international and national organizations Strong team building and organizational skills Your pay at Zurich is based on your role, location, skills, and experience. We follow local laws to ensure fair compensation. You may also be eligible for bonuses and merit increases. If your expectations are above the listed range, we still encourage you to apply-your unique background matters to us. The pay range shown is a national average and may vary by location. The combined salary range for this position is \$102,000.00 - \$217,000.00. The proposed salary range for the Executive Underwriter is \$102,000.00 - \$164,100.00, with short‑term incentive bonus eligibility set at 15%. The proposed salary range for the AVP, Underwriter Director is \$132,500.00 - \$217,000.00, with short‑term incentive bonus eligibility set at 20%. We offer competitive pay and comprehensive benefits for employees and their families. Zurich in North America does not discriminate based on race, ethnicity, color, religion, national origin, sex, gender expression, gender identity, genetic information, age, disability, protected veteran status, marital status, sexual orientation, pregnancy or other characteristics protected by applicable law. Equal Opportunity Employer disability/vets. Zurich complies with 18 U.S. Code § 1033. Location(s): AM - San Francisco, AM - Arizona Virtual Office, AM - California Virtual Office, AM - Denver, AM - Seattle, AM - Washington St Virt. Office #J-18808-Ljbffr

Executive Administrative Assistant Chavez Management Group is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to Ownership. This role is ideal for a professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping executives and operations running smoothly. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare correspondence, reports, presentations, and meeting materials Serve as a primary point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with discretion Coordinate projects, follow up on action items, and track deadlines Assist with office operations, team events and special initiatives as needed Qualifications: 3+ years of experience supporting senior executives Exceptional organizational, communication, and time-management skills High level of professionalism and confidentiality Strong proficiency in Microsoft Office / Google Workspace Ability to prioritize, multitask, and work independently Positive, can-do attitude with a service-oriented mindset Why Join Us: You'll work directly with ownership, gain exposure to high-level decision-making, and play a key role in keeping a dynamic organization operating at its best. This is an opportunity for someone who wants to be a trusted partner, not just an assistant. Retirement Plan Matching Health/Dental/Vision Insurance PTO/Holiday Pay

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Why join us? 💡Help build the first end-to-end AI recruiting marketplace that's modernizing how companies hire. You'll support the CEO and CTO at a company that's reshaping the $400B+ hiring industry 🚀 Join a rocket ship with 8x revenue growth last year with backing from top-tier investors 🎯Be part of the startup ecosystem in one of the world's tech capitals. Premium healthcare, catered meals, gym membership, flexible PTO, and bi-annual company offsites 💰Base Salary: $115k-$150k plus meaningful equity! 🔍 Overview We're looking to hire an experienced Executive Assistant with over 5 years of experience supporting senior executives, ideally within a fast-paced startup environment. You should be comfortable managing complex calendars and inboxes with exceptional precision and have a track record of proactively anticipating needs to ensure executives can focus on high-priority tasks. Bonus points if you have experience with light office management and special projects. 🧩 What You'll Be Doing: Own complex calendar management and scheduling for the CEO and CTO across internal and external stakeholders. Take ownership of inbox triage and correspondence, ensuring priorities are surfaced and nothing is missed. Work closely with the leadership team to handle light office management and day-to-day operational needs. Support a variety of special projects and time-sensitive requests as they arise. Act as a trusted partner, demonstrating proactivity, meticulous attention to detail, and composure under pressure. Create the space for our executives to focus on building and scaling the business by seamlessly managing logistics. 👤 What We're Looking For: 5+ years of experience Experience as an Executive Assistant, directly supporting C- level executives. Managed complex calendars and inboxes for multiple executives simultaneously. Supported C- level executives (CEO, CTO, President) at a startup. Experience at a high- growth, venture- backed tech company. Proficiency with modern productivity tools (e. g. , Google Workspace, Slack). Demonstrates exceptional judgment and discretion with sensitive information. Proactive and resourceful; anticipates needs without direct instruction. Thrives in fast- paced, ambiguous, and rapidly changing environments. Meticulous attention to detail and outstanding organizational skills.

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. EA Entertainment is home to some of the world's most celebrated storytelling, action, and immersive entertainment franchises. As the Senior Vice President of EA Entertainment Publishing, reporting to the Chief Publishing Officer, you will set the vision and operating model for how these franchises come to market, grow, and evolve across their lifecycles. This role blends creative excellence, commercial rigor, and enterprise systems thinking. You will architect the publishing framework for EA Entertainment - unifying global strategy, brand and franchise marketing, commercial operations, insights, and player engagement under a cohesive publishing system that drives scale, agility, and long-term franchise health. Partnering deeply with studio leadership, central teams, and regional markets, you will build and evolve the capabilities, tools, and operating structures that fuel growth across platforms, business models, and audiences. You will ensure EA Entertainment's publishing engine not only delivers world‑class go‑to‑market execution today, but also anticipates and designs for the future of player behavior, live services, and entertainment experiences. This is a rare opportunity to define how EA Entertainment inspires players, unlocks commercial performance, and shapes the future of play. What You'll Do Strategic Leadership & Franchise Growth Lead the end‑to‑end global publishing strategy for EA Entertainment across marketing, commercial operations, communications, franchise management, and integrated planning. Develop long‑range portfolio strategies across products, platforms, and experiences - connecting content, business models, and player ecosystems. Identify emerging trends in players, technology, platforms, and markets; translate insight into actionable growth strategies and scalable publishing systems. Serve as the senior publishing partner to EAE studio leadership, aligning creative ambition, franchise narrative, and commercial outcomes. Champion the evolution of EAE's publishing system - integrating creative, commercial, operational, and intelligence capabilities to drive cohesive execution across franchises and regions. Consumer & Commercial Growth Lead development of player growth, engagement, and retention strategies built on unified data and insights platforms. Use data‑driven intelligence to optimize audience acquisition, ongoing engagement, monetization, and portfolio performance across the player lifecycle. Drive revenue growth, profit optimization, and market expansion by aligning demand levers, pricing, live service strategy, and global go‑to‑market planning. Partner with commercial, finance, and forecasting teams to establish enterprise‑aligned business planning and performance management practices. Marketing Strategy, Franchise Storytelling & Execution Oversee global brand positioning and breakthrough creative strategies that bring EA Entertainment franchises to life across channels, communities, and geographies. Architect scalable marketing frameworks and campaign systems that empower franchise teams while unifying enterprise capabilities and shared insights. Guide creative storytelling that connects deeply with global audiences, ensuring brand clarity, narrative cohesion, and cultural relevance. Strengthen operational excellence by integrating data, automation, and AI‑driven personalization into go‑to‑market and live service execution. Build scalable, cross‑functional systems, teams, and processes that unify central and regional functions into a connected publishing operating model. Lead transformation initiatives that simplify structures, accelerate decision‑making, and create clarity across creative, commercial, and operational workflows. Partner across Platform, Studio, and Central functions to embed enterprise capabilities - ensuring consistency, coordination, and maximum impact across the portfolio. Lead and inspire a large global publishing organization spanning creative, commercial, and operational disciplines. Build high‑performing, collaborative leaders who model accountability, innovation, and inclusion. Guide teams through organizational evolution, cultivating cultures that embrace change, experimentation, and continuous capability building. Foster an environment that balances creative excellence, commercial clarity, and operational rigor. What We're Looking For 15+ years of senior publishing, commercial, product, or marketing leadership across gaming, entertainment, or consumer technology. Proven success driving global franchise growth and managing large, complex IP or live service ecosystems. Experience leading organizational transformation, systems integration, and operational evolution at scale. Deep expertise in audience segmentation, platform ecosystems, data/insights systems, AI, and automation, and how they shape modern marketing and player engagement. Demonstrated ability to connect creative vision to measurable business outcomes with clarity and precision. Experience leading and empowering large global teams across creative, commercial, and technical domains. Strong influencing skills and executive presence within highly matrixed organizations. Track record delivering global go‑to‑market strategy, franchise lifecycle management, and live service growth. Who You Are Visionary Operator: You anticipate future player, market, and ecosystem trends - designing for long‑term value while delivering near‑term results. Enterprise Integrator: You unify complex systems, teams, and capabilities into a clear, cohesive publishing model. Player‑Centric Strategist: You understand player motivations and build journeys, stories, and experiences that foster loyalty and fandom. Strategic Storyteller: You bring clarity and narrative to complexity - inspiring teams around shared goals and creative ambition. Data‑Driven Leader: You translate insights into action, guiding decisions across franchises with performance metrics and intelligence platforms. System Builder: You architect scalable capabilities that improve consistency, speed, and impact across global franchises. Transformational Culture Builder: You elevate talent, simplify structures, and lead with inclusion, accountability, and creativity. Innovator: You embrace emerging technology and cultivate an environment where experimentation and excellence thrive. Why Join EA At Electronic Arts, we're redefining what entertainment can be - blending cutting‑edge technology, iconic franchises, and bold creative thinking. As the SVP of EA Entertainment Publishing, your leadership will shape how we inspire players, grow global franchises, and build the future of interactive entertainment. EA Entertainment is entering a transformative era - and this role is central to unlocking its full potential. At Electronic Arts, we're redefining interactive entertainment for the next generation. You'll join a company where creativity meets purpose, where players are at the heart of every decision, and where leaders empower teams to shape the future of play. We have an incredible opportunity to shape the future of interactive entertainment and the video game industry at large. US COMPENSATION AND BENEFITS The base salary ranges listed below are for the defined geographic market pay zones in these states. If you reside outside of these locations, a recruiter will advise on the base salary range and benefits for your specific location. EA has listed the base salary ranges it in good faith expects to pay applicants for this role in the locations listed, as of the time of this posting. Salary offered will be determined based on numerous relevant business and candidate factors including, for example, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs. BASE SALARY RANGES California (depending on location e.g., Los Angeles vs. San Francisco): $345,000 to $400,000 USD Annually Base salary is just one part of the overall compensation at EA. We also offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well‑being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law. #J-18808-Ljbffr

Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area. Executive Assistant Schedule: Monday to Friday, 8:00 AM to 5:00 PM (9:00 AM to 6:00 PM acceptable) Contract Duration: 5 months Pay Rate: $40/hour We are hiring an Executive Assistant on behalf of our client. This fully onsite role provides comprehensive administrative and clerical support, serving as a key point of contact while ensuring smooth day-to-day office operations in a professional environment. Scope of Duties • Manage calendars; schedule and coordinate meetings and appointments • Serve as primary point of contact for internal and external inquiries • Prepare, proofread, and format correspondence • Maintain electronic and paper filing systems; ensure accurate recordkeeping • Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions • Monitor and order office supplies; coordinate equipment maintenance • Perform general clerical duties including copying, scanning, and data entry Required Qualifications • Proven experience in an administrative or office support role • Proficiency with Microsoft Office, Google Workspace, Zoom, and standard office technology • Excellent organization and time-management abilities • Ability to prioritize multiple tasks and meet deadlines • Professional demeanor with strong customer service orientation Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area. You may also reach our IT recruiter at ************** or ************************. Please note, we are not accepting C2C at this time and only direct candidates may apply; submissions from third-party companies will not be considered.

Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team including the Chief Financial Officer, Chief Talent Officer, General Counsel, and Vice President of Finance. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities. Key Responsibilities: Manage complex calendars, schedule internal and external meetings, and coordinate logistics Support company-wide programing and events, including organizing materials and overseeing planning efforts Partner with the Talent Team on recruitment efforts, including scheduling interviews and maintaining candidate tracking systems Prepare and submit expense reports for executives Coordinate domestic and international travel arrangements Welcome visitors and assist with on-site meetings Draft meeting minutes for internal committees Maintain organized legal files and assist with document retrieval upon request Support compliance processes such as AML and KYC documentation Assist in certifying legal documents (Notary Public certification preferred but not required) Provide occasional backup coverage for front desk operations and general office support Take on additional administrative or project based tasks as needed Qualifications: 5+ years of executive administrative experience Prior experience supporting HR and/or legal leadership, preferably within the financial services industry Bachelor's degree or equivalent experience strongly preferred Demonstrated ability to handle confidential information with integrity and professionalism Proven relationship building skills, with a collaborative approach to partnering with internal and external stakeholders Strong multitasking and time management skills, with a high level of attention to detail Excellent communication abilities, especially with senior leadership and external partners Experience with coordinating high-level meetings and events Proficient in Microsoft Office Suite and Zoom Experience with expense reporting tools (such as Concur) is a plus

Executive Assistant Duration: 12 months The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Coordinate and organize meetings, including preparing agendas and taking minutes. Handle confidential information with utmost discretion and professionalism. Act as a liaison between executives and internal/external stakeholders. Assist with special projects and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively. High level of discretion and professionalism. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $32 - $35 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

80Twenty is a boutique operations recruitment agency that connects high-growth companies with exceptional candidates Our client, an online studio arts education organization, founded by a world renown artist is seeking a highly organized and pro-active Studio and Production Manager. This role must take ownership of tracking all of the administrative details and clearing the path for him to make his most significant contribution to the business. You will be a crucial asset by anticipating needs at an exceptionally high level, allowing the Founder to develop a vision and strategy for all aspects of the org, in order for them to reach their revenue, profitability, and mission goals. While some repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the Founder's needs and the needs of the business. The most important responsibility of this position is to ensure that administrative tasks and projects are complete with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the Founder. What You'll Do Manage complex calendars and inboxes, creating thoughtful daily schedules and priorities Serve as a key communication hub, representing the founder internally and externally Prepare for and manage meetings, including agendas, notes, and action items Coordinate personal and professional logistics: travel, workshops, retreats, appointments, catering, and gifting Run errands and attend in-person meetings multiple times per week Support launches, events, and light project management, including bill tracking Assist with filming podcasts, social media, and scripted content Occasionally travel to support multi-day destination workshops in the U.S. and abroad What They're Looking For 2-5+ years of experience supporting a founder or senior executive Exceptionally organized, proactive, and calm under pressure High discretion and strong judgment when handling sensitive information Clear, polished communicator who can summarize and track details across channels Tech-savvy Mac user comfortable learning new tools and troubleshooting as needed A natural collaborator who enjoys connecting with people and supporting a creative community Tools & Platforms Google Workspace, Slack, Zoom, Asana, Microsoft Office, Groove Social platforms including Instagram, YouTube, TikTok, Pinterest, and Facebook Familiarity with photo and video equipment is a plus Logistics & Compensation Full-time, onsite role in Sausalito, CA (five days per week in a co-working space) Typical hours: 9am-5pm, with occasional evenings/weekends during launches or events Salary range: $75,000-$105,000, depending on experience 10-20% annual bonus or performance incentive Health insurance (after 30 days) PTO and sick time (after 90 days) 401(k) eligibility after 12 months Commuter benefits

ABOUT THE JOB At EnerRenew, we are accelerating the future of clean energy with innovative solutions that seamlessly integrate power generation and mobility. Our technologies span WINDTRACKER, our patterned vertical axis wind turbine system, our AI-driven Energy Management System, and X-Caddie, an autonomous energy storage and mobile charging unit designed for flexible, on-demand EV support. Together, these solutions form a unified clean-energy ecosystem that delivers power efficiently from where it is generated to where it is needed. With teams across the U.S. and China, we combine strong engineering expertise with rapid product development to deliver intelligent, efficient, and impactful energy solutions. We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our CEO and director team. The ideal candidate is a self-starter with exceptional time management skills, capable of managing diverse office operations and human resources tasks with minimal guidance. This role requires a professional who can maintain confidentiality and act as a primary liaison for internal and external partners. WHAT YOU WILL DO Executive Support: Act as the primary point of contact among executives, employees, clients, and external partners. Assist the CEO with assigned tasks and strategic priorities. Office Management: Oversee daily office operations and procedures for both the Mountain View and Saratoga offices. Manage vendors and ensure all office and kitchen supplies are adequately stocked. Finance & Accounting Coordination: Manage bookkeeping and office budgets. Process employee reimbursements and manage company financial records in QuickBooks. Coordinate with accountants by organizing and preparing all necessary tax return documents. Human Resources: Manage the full employee lifecycle, including recruiting new hires, conducting onboarding, and managing employee retention. Administer employee benefits enrollment and process payroll regularly. Handle HR compliance, process employee terminations, and resolve employee disputes if they arise. Project Support: Assist with various projects as needed to support company objectives. China Team Support: Act as the primary liaison between the China team and the CEO to coordinate seamless cross-border collaboration. Review and verify travel reimbursements and payroll for the China team for CEO approval. WHAT WE EXPECT FROM YOU Proven work experience as an Executive Assistant, Personal Assistant, or similar role. Bilingual in Chinese and English is required for effective team coordination. Proficient in QuickBooks and MS Office knowledge. Outstanding organizational and time management skills, with the ability to work independently. Excellent verbal and written communication skills. WHAT WE OFFER This is a non-exempt position. The salary for this position is $60,000/year. Our benefits include Health/Dental/Vision Insurance, Paid Time Off (PTO), and paid Public Holidays.

Role: Executive Administrator Duration: Contract Key Highlights: • Direct support to senior leadership team • Calendar management across multiple time zones • Executive travel coordination & expense reporting • Handling confidential information with discretion • On-site office & facilities coordination • Support employee experience events & All-Hands meetings • Act as primary point of contact for office requests. Requirements: • 5+ years as Executive Admin / Executive Assistant • Strong organization, multitasking & problem-solving skills • Excellent written & verbal communication • Comfortable supporting multiple leaders • Thrives in a fast-paced, dynamic environment

About the Role We are seeking a detail-oriented and proactive CEO Assistant to support executive operations at Share Creators, a game art outsourcing studio. You will be responsible for executing CEO-assigned tasks, following up with key clients, and coordinating internal teams to ensure projects and business initiatives are delivered smoothly. Key Responsibilities Support the CEO in tracking and following up on large clients' sales leads and key client opportunities. Assist the CEO in managing and executing client solutions and delivery plans. Coordinate trade shows, meetings, and scheduling arrangements. Organize project tasks, assign responsibilities, and track execution progress. Follow up on internal team schedules and production milestones. Qualifications 3+ years of experience in project coordination, operations, or assistant roles within the gaming industry. Excellent organizational, communication, and problem-solving skills. Experience working with cross-functional and/or global teams. Bachelor's degree in Business, Project Management, Game Design, or related fields. Preferred Qualifications Experience working with outsourcing studios or freelance partners. Familiarity with Agile / Scrum methodologies. Knowledge of Perforce, Git, and digital asset management (DAM) tools. PMP, CSM, or other project management certifications. Bilingual in Mandarin and English is a plus.

Required Profile (education, experience): Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment. Exceptional calendar management skills. Exceptional communication skills, verbal and written. High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative. Proven skills analytically with abstract problem-solving. Exceptional professionalism, soft-skills and being a team player. High level of work ethics, integrity, confidentiality and flexibility. Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive. Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice. Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety. Preferred/Assets profile (skills, experience, education): Experience assisting Vice Presidents in a Hi-Tech industry. Experience in highly demanding fast-paced start-up environment. Experience in working with a diverse multi-cultural environment. Must be reliable and work independently. Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Confidential Executive Support Opportunity - High-Level Executive We are seeking a highly skilled and discreet professional to provide executive support to a senior leader within a global organization. This is a high-level executive support position requiring exceptional organizational skills, strategic thinking, and the ability to manage sensitive information with complete discretion. The role includes coordinating key initiatives, facilitating communication with stakeholders at all levels, and planning and executing high-profile events and meetings. The successful candidate will operate as a strategic partner, ensuring that the executive can focus on priorities that drive impact and organizational success. Key Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling, and coordinating travel across multiple time zones. Serve as the primary liaison for internal and external communications, fostering strong relationships across the organization. Organize and coordinate meetings, including logistics, preparation of materials, and tracking follow-up actions. Lead planning and execution of executive-level events, team offsites, and company-wide town halls. Support strategic initiatives through research, data analysis, and preparation of presentations. Handle confidential documents, files, and sensitive communication with the highest level of discretion. Oversee expense reporting, budget tracking, and related financial documentation. Candidate Profile: Proven experience supporting senior executives in a dynamic, global environment is preferred. Exceptional organizational, communication, and multitasking abilities. Strong proficiency in Microsoft Office and other collaboration tools. Highly detail-oriented, proactive, and capable of working independently. Demonstrates integrity, professionalism, and discretion in handling confidential matters. Excellent interpersonal skills and ability to collaborate effectively across diverse teams. Thrives in fast-paced environments with changing priorities. This is a unique opportunity to operate at the center of executive decision-making, strategy, and high-profile event coordination within a dynamic global organization.

We are seeking an Administrative Assistant to join our Silicon Valley office and support our vision of a high-performing, innovative, “one-stop-shop” Business Center. The Business Center (“BC”) plays a vital role in delivering best-in-class administrative support to the firm's attorneys and business professionals. This role will sit hybrid in the Silicon Valley/San Francisco area. Key Responsibilities: Process and submit attorney and business professional expense reports Review vendor statements and requests in coordination with the Finance team Schedule internal and external meetings; manage attorney calendars Coordinate conference room bookings, catering, and A/V needs Arrange and manage domestic and international travel logistics Handle document editing, printing, scanning, copying, filing, and distribution Support time entry by editing and correcting narratives using Intapp Assist Billing with invoice backup retrieval and monthly billing preparation Review prebills for accuracy, consistency, engagement terms, and client preferences Proofread legal work product and firm-generated materials Assist with the firm's Stock Certificate Program in partnership with internal teams Coordinate messengers, couriers, and external vendors Serve as a liaison to help attorneys and staff navigate firm resources Build strong working relationships through regular check-ins with supported teams Support special projects and additional administrative initiatives as needed Desired Skills & Qualifications: Service-driven mindset with strong initiative and problem-solving skills Ability to prioritize and multitask effectively in a fast-paced environment Exceptional attention to detail and commitment to accuracy Strong written and verbal communication skills Professional judgment, discretion, and confidentiality Ability to follow complex instructions and ask thoughtful clarifying questions Excellent organizational and interpersonal skills Comfort working under tight deadlines with flexibility and adaptability Strong technology aptitude and willingness to learn new systems quickly Technical Proficiency: Microsoft Office: Word, Excel, PowerPoint, Outlook Familiarity with legal/professional services tools such as: Chrome River Maptician iManage EMS PrebillViewer Intapp Qualifications Minimum 1 year of administrative experience in a legal or professional services environment Bachelor's degree preferred

Job Title: Water Administrative Associate Job Type: Contract Work Schedule: On-site Rate: $30,Based on experience Admin description notes: In person 4 days a week minimum General administrative support needed with experience with excel and powerpoint. Daily Manage Water Hotline Monitor company email Transfer messages as needed Log inquires into smartsheet Monitor log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to invoice tracker on smartsheet If invoice requires requisition/no PO on invoice; reach out to PM for needed actions Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42. Confirm from Dat/Odelia has access to reports Stampli approvals? Daily Timecards checks Monitor timecard reports and work with techs to ensure timely accurate timecard charges Weekly (as needed) Pcard purchase and verification Tcard -travel arrangements If needed, Professional Certification support - can include travel, payment for class and test etc. Safety tailgate - during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Reqs Review of Service now dashboard Assist finance/engineers with req related questions Monthly WRCI Meeting (ice breaker, slides, host meeting) Valley Water letter and payments - update and get signature of letter to send in with payment Monitor Blanket PO Repot and support engineers process invoices on time Questions that determine what background check package to run Is a degree required for this job? (this will alert Magnit that an education check is needed) not required Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed) 35% - 1042949-1-ALAAM 30% - 1042950-1-ALAAM 10% - 1042951-1-ALAAM 8% - 1027626-1-AABNO 5% - 1027698-1-AABNO 5% - 1043391-1-AABNO 5% - 1155795-1-AABNO 2% - 1172100-1-ALAAJ About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ *************** for more details

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

Orlando, United States of America Vancouver, Canada Role ID: 209723 Worker Type: Regular Employee Studio/Department: Other Work Model: Hybrid Description & Requirements Electronic Arts creates next‑level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long‑term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high‑visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long‑term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities Strategic Vision and Leadership: Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long‑term vision that positions the brand as a leader in the global sports ecosystem. Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. Deliver ad‑hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. Lead select high‑impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. Deliver data‑backed recommendations to guide strategic decisions and provide clear updates to C‑level leadership and Board of Directors. Mentor and Develop Strategy Talent: Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. Expertise in developing and implementing large‑scale strategies that deliver measurable business impact. Demonstrated success in collaborating with senior leaders across industries and influencing decision‑making in high‑stakes environments. Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. Adept at balancing a long‑term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. Passionate about sports, innovation, and shaping the future of entertainment. Compensation and Benefits Pay Transparency - North America The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). Pay Ranges In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top‑up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full‑time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well‑being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law. #J-18808-Ljbffr

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $90,000-$100,000 + benefits