Executive administrative assistant jobs in Napa, CA - 533 jobs

Why join us? 💡Help build the first end-to-end AI recruiting marketplace that's modernizing how companies hire. You'll support the CEO and CTO at a company that's reshaping the $400B+ hiring industry 🚀 Join a rocket ship with 8x revenue growth last year with backing from top-tier investors 🎯Be part of the startup ecosystem in one of the world's tech capitals. Premium healthcare, catered meals, gym membership, flexible PTO, and bi-annual company offsites 💰Base Salary: $115k-$150k plus meaningful equity! 🔍 Overview We're looking to hire an experienced Executive Assistant with over 5 years of experience supporting senior executives, ideally within a fast-paced startup environment. You should be comfortable managing complex calendars and inboxes with exceptional precision and have a track record of proactively anticipating needs to ensure executives can focus on high-priority tasks. Bonus points if you have experience with light office management and special projects. 🧩 What You'll Be Doing: Own complex calendar management and scheduling for the CEO and CTO across internal and external stakeholders. Take ownership of inbox triage and correspondence, ensuring priorities are surfaced and nothing is missed. Work closely with the leadership team to handle light office management and day-to-day operational needs. Support a variety of special projects and time-sensitive requests as they arise. Act as a trusted partner, demonstrating proactivity, meticulous attention to detail, and composure under pressure. Create the space for our executives to focus on building and scaling the business by seamlessly managing logistics. 👤 What We're Looking For: 5+ years of experience Experience as an Executive Assistant, directly supporting C- level executives. Managed complex calendars and inboxes for multiple executives simultaneously. Supported C- level executives (CEO, CTO, President) at a startup. Experience at a high- growth, venture- backed tech company. Proficiency with modern productivity tools (e. g. , Google Workspace, Slack). Demonstrates exceptional judgment and discretion with sensitive information. Proactive and resourceful; anticipates needs without direct instruction. Thrives in fast- paced, ambiguous, and rapidly changing environments. Meticulous attention to detail and outstanding organizational skills.

A leading design tool company in San Francisco seeks an Executive Assistant to support their Chief Communications Officer and VP of Communications. This full-time role requires high-level administrative support, managing complex calendars, organizing meetings, and optimizing operations. Ideal candidates will have over 6 years of experience in executive support, strong communication skills, and the ability to adapt in fast-paced environments. They value diverse thoughts and experiences, committing to equal opportunities in hiring. #J-18808-Ljbffr

JOB BRIEF A founder-focused law firm in San Francisco is looking for a dynamic EA to support their COO/Founder. THE JOB: You'll serve as a key partner to the COO, helping drive internal operations, external relationships, and fund-wide initiatives. Your work will span calendars, communication, events, and cross-functional projects-all while fostering a strong community experience for founders, attorneys and operations leaders. Key Responsibilities: Communication Gatekeeping: Manage inbox and communication flow with grace and professionalism, filtering and prioritizing requests, and drafting thoughtful responses. Event Planning: Bring the community to life by planning founder dinners, ELT gatherings, events, and programming that deepen engagement. Meeting Prep: Prepare briefing materials, agendas, and notes for internal and external meetings; follow up on action items to ensure execution. Project Coordination: Support firm-wide initiatives across fundraising, marketing, diligence, and special projects as priorities evolve. Relationship Management: Build trusted relationships with founders, investors, and ecosystem partners, acting as a thoughtful representative of the fund. Maintain Internal Systems: CRMs, and workflows to keep the team organized, informed, and operating efficiently. ABOUT YOU: Experience in venture capital, startups, product, or strategy roles Exceptionally organized, proactive, and clear communicator Strong EQ and relationship instincts-you easily build rapport across a wide network Able to toggle between high-level thinking and hands-on execution Familiarity with the early-stage startup and venture ecosystem Bachelor's degree PERKS AND BENEFITS: This hybrid role offers a base salary of $130,000-$145,000/year, plus an annual bonus and a comprehensive benefits package. You'll join a world-class team in a mission-driven environment that values transparency, accountability, and excellence. If you love to see the far-reaching impact of your work, apply now!

We are seeking a highly experienced and results-driven Executive & Personal Assistant to provide comprehensive support to the Founder and CEO of CR United Holdings and their family. CR United Holdings is a parent holding company with multiple subsidiaries in various states. This position combines high-level executive administrative support with personal household management, ensuring that both professional and private matters run efficiently and smoothly. The ideal candidate will be very detailed oriented, proactive, solutions-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner to the Founder, enabling them to focus on strategy, leadership and growth initiatives. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties - Executive Support Provide comprehensive administrative support to the Founder & CEO, ensuring professional operations run smoothly: Maintain a complex, dynamic calendar for both internal and external meetings. Proactively resolve scheduling conflicts and anticipate timing needs. Ensure the executive is prepared with agendas, talking points, and materials before every meeting. Act as the first point of contact, screening calls, emails, and messages. Draft, edit, and send correspondence on behalf of the executive. Ensure timely follow-up on all business communications. Arrange business and personal travel, including flights, hotels, ground transportation, and itineraries. Prepare detailed travel packets with necessary documentation and contingency plans. Coordinate meeting logistics, including rooms, catering, and technology setup. Capture meeting notes, assign follow-up tasks, and track completion. Maintain a secure and organized filing system for contracts, reports, and sensitive documents. Prepare reports and summaries for strategic decision-making. Job Duties - Operational & Project Management Take ownership of projects and support operational efficiency: Prepare expense reports, budgets, and reconciliations for business accounts. Conduct research and present findings for various initiatives or decisions. Support philanthropic or community engagement activities, such as charity events or foundations. Develop systems and workflows to improve organization and efficiency across both domains. Provide oversight on long-term projects and initiatives. Take on projects to coordinate departments execute responsibilities and tasks such as opening new field offices for the various subsidiaries. Job Duties - Occasional Personal Support Ensure the smooth running of the executive's personal and household affairs: Help manage personal appointments, family events, and social obligations. Oversee some household management, including staff coordination (housekeepers, landscapers, vendors). Handle personal errands such as shopping, reservations, and gift buying. Assist with family travel arrangements and leisure itineraries. Coordinate home maintenance and improvement projects, liaising with contractors and service providers. Organize private events, dinners, and gatherings with attention to detail. Day-to-Day Activities A typical day may include: Reviewing the executive's schedule and preparing briefing notes. Confirming travel details and ensuring documents are ready for upcoming trips. Coordinating with internal teams to prepare materials for a key meeting. Screening emails and responding to urgent messages. Scheduling a contractor for home repairs and handling payment logistics. Researching vacation options or finding a venue for a private dinner event. Processing expense reports and tracking vendor invoices. Providing a summary update to the executive at the end of the day. Required Qualifications Experience 8+ years of experience supporting C-level executives or senior leaders in a combined executive/personal assistant capacity. Proven ability to manage both business and household responsibilities simultaneously. Experience working in high-demand, fast-paced environments. Technical Skills Strong Proficiency in Microsoft Office Suite and Google Workspace (Gmail / Google Calendar, etc.). Strong technical aptitude for scheduling systems, CRM platforms (Salesforce, and digital filing (Dropbox). Core Competencies Organization: Exceptional time management and ability to handle multiple priorities with grace. Communication: Clear, professional written and verbal communication skills. Confidentiality: Absolute discretion when handling sensitive business or personal information. Initiative: Anticipates needs and acts proactively without needing detailed instructions. Problem-Solving: Ability to quickly assess challenges and find effective solutions. Adaptability: Comfortable pivoting as priorities shift throughout the day or week. Work Environment & Expectations Standard hours are typically 7 AM to 4 PM, with flexibility for evenings or weekends when needed. Position may require travel for business or family support. Must maintain a professional appearance and demeanor at all times. This is an in-person position in our San Ramon, CA Headquarters. Compensation & Benefits Salary Range: $95,000 to $120,000 annually Comprehensive benefits package, including healthcare, retirement plans, PTO, etc. Opportunity for growth into Chief of Staff or other senior administrative roles. Professional development opportunities, including training and networking events. How to Apply Please submit the following to hr@crunitedholdings.com Resume highlighting relevant experience. Cover letter detailing why you are a fit for this unique role. References (to be requested later in the process). Use the subject line: “Application: Executive & Personal Assistant - CR United Holdings” Job Type: Full-time Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Education: Associate (Required) Experience: executive or personal assistant: 8 years (Required) License/Certification: Driver's License (Required) Ability to Commute: This is an IN PERSON position ONLY. Please do not apply if you are not able to be in the office Monday - Friday. San Ramon, CA 94583 (REQUIRED) Willingness to travel: 25% (Preferred) Work Location: In person (REQUIRED)

80Twenty is a boutique operations recruitment agency that connects high-growth companies with exceptional candidates Our client, an online studio arts education organization, founded by a world renown artist is seeking a highly organized and pro-active Studio and Production Manager. This role must take ownership of tracking all of the administrative details and clearing the path for him to make his most significant contribution to the business. You will be a crucial asset by anticipating needs at an exceptionally high level, allowing the Founder to develop a vision and strategy for all aspects of the org, in order for them to reach their revenue, profitability, and mission goals. While some repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the Founder's needs and the needs of the business. The most important responsibility of this position is to ensure that administrative tasks and projects are complete with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the Founder. What You'll Do Manage complex calendars and inboxes, creating thoughtful daily schedules and priorities Serve as a key communication hub, representing the founder internally and externally Prepare for and manage meetings, including agendas, notes, and action items Coordinate personal and professional logistics: travel, workshops, retreats, appointments, catering, and gifting Run errands and attend in-person meetings multiple times per week Support launches, events, and light project management, including bill tracking Assist with filming podcasts, social media, and scripted content Occasionally travel to support multi-day destination workshops in the U.S. and abroad What They're Looking For 2-5+ years of experience supporting a founder or senior executive Exceptionally organized, proactive, and calm under pressure High discretion and strong judgment when handling sensitive information Clear, polished communicator who can summarize and track details across channels Tech-savvy Mac user comfortable learning new tools and troubleshooting as needed A natural collaborator who enjoys connecting with people and supporting a creative community Tools & Platforms Google Workspace, Slack, Zoom, Asana, Microsoft Office, Groove Social platforms including Instagram, YouTube, TikTok, Pinterest, and Facebook Familiarity with photo and video equipment is a plus Logistics & Compensation Full-time, onsite role in Sausalito, CA (five days per week in a co-working space) Typical hours: 9am-5pm, with occasional evenings/weekends during launches or events Salary range: $75,000-$105,000, depending on experience 10-20% annual bonus or performance incentive Health insurance (after 30 days) PTO and sick time (after 90 days) 401(k) eligibility after 12 months Commuter benefits

Confidential Executive Support Opportunity - High-Level Executive We are seeking a highly skilled and discreet professional to provide executive support to a senior leader within a global organization. This is a high-level executive support position requiring exceptional organizational skills, strategic thinking, and the ability to manage sensitive information with complete discretion. The role includes coordinating key initiatives, facilitating communication with stakeholders at all levels, and planning and executing high-profile events and meetings. The successful candidate will operate as a strategic partner, ensuring that the executive can focus on priorities that drive impact and organizational success. Key Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling, and coordinating travel across multiple time zones. Serve as the primary liaison for internal and external communications, fostering strong relationships across the organization. Organize and coordinate meetings, including logistics, preparation of materials, and tracking follow-up actions. Lead planning and execution of executive-level events, team offsites, and company-wide town halls. Support strategic initiatives through research, data analysis, and preparation of presentations. Handle confidential documents, files, and sensitive communication with the highest level of discretion. Oversee expense reporting, budget tracking, and related financial documentation. Candidate Profile: Proven experience supporting senior executives in a dynamic, global environment is preferred. Exceptional organizational, communication, and multitasking abilities. Strong proficiency in Microsoft Office and other collaboration tools. Highly detail-oriented, proactive, and capable of working independently. Demonstrates integrity, professionalism, and discretion in handling confidential matters. Excellent interpersonal skills and ability to collaborate effectively across diverse teams. Thrives in fast-paced environments with changing priorities. This is a unique opportunity to operate at the center of executive decision-making, strategy, and high-profile event coordination within a dynamic global organization.

About the Role We are seeking a detail-oriented and proactive CEO Assistant to support executive operations at Share Creators, a game art outsourcing studio. You will be responsible for executing CEO-assigned tasks, following up with key clients, and coordinating internal teams to ensure projects and business initiatives are delivered smoothly. Key Responsibilities Support the CEO in tracking and following up on large clients' sales leads and key client opportunities. Assist the CEO in managing and executing client solutions and delivery plans. Coordinate trade shows, meetings, and scheduling arrangements. Organize project tasks, assign responsibilities, and track execution progress. Follow up on internal team schedules and production milestones. Qualifications 3+ years of experience in project coordination, operations, or assistant roles within the gaming industry. Excellent organizational, communication, and problem-solving skills. Experience working with cross-functional and/or global teams. Bachelor's degree in Business, Project Management, Game Design, or related fields. Preferred Qualifications Experience working with outsourcing studios or freelance partners. Familiarity with Agile / Scrum methodologies. Knowledge of Perforce, Git, and digital asset management (DAM) tools. PMP, CSM, or other project management certifications. Bilingual in Mandarin and English is a plus.

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Executive Administrative Assistant Chavez Management Group is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to Ownership. This role is ideal for a professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping executives and operations running smoothly. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare correspondence, reports, presentations, and meeting materials Serve as a primary point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with discretion Coordinate projects, follow up on action items, and track deadlines Assist with office operations, team events and special initiatives as needed Qualifications: 3+ years of experience supporting senior executives Exceptional organizational, communication, and time-management skills High level of professionalism and confidentiality Strong proficiency in Microsoft Office / Google Workspace Ability to prioritize, multitask, and work independently Positive, can-do attitude with a service-oriented mindset Why Join Us: You'll work directly with ownership, gain exposure to high-level decision-making, and play a key role in keeping a dynamic organization operating at its best. This is an opportunity for someone who wants to be a trusted partner, not just an assistant. Retirement Plan Matching Health/Dental/Vision Insurance PTO/Holiday Pay

OpenGov is the leader in AI and ERP solutions for local and state governments in the U.S. More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov Public Service Platform to operate efficiently, adapt to change, and strengthen the public trust. Category-leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data. These solutions come together in the OpenGov ERP, allowing public sector organizations to focus on priorities and deliver maximum ROI with every dollar and decision in sync. Learn about OpenGov's mission to power more effective and accountable government and the vision of high-performance government for every community at OpenGov.com. Job Summary We are seeking a highly organized and proactive Senior Executive Assistant to support three Senior Vice Presidents within the Go-To-Market (GTM) organization. This role operates at the center of a dynamic commercial team, providing vital administrative, scheduling, and coordination support to drive clarity and efficiency. You will fully own calendars, travel, and daily operations for your executives while building strong cross-functional relationships across OpenGov - with professionalism, confidentiality, and independent judgment.. This role requires someone who thrives in a fast-paced environment, adapts quickly to shifting priorities, and communicates with clarity, confidence, and discretion, contributing to the overall rhythm and execution of GTM strategy. This is an excellent opportunity to operate at the center of a high-impact commercial team and help shape the cadence, culture, and execution of GTM strategy. Key Responsibilities Executive Support Manage and optimize complex calendars across time zones with minimal conflicts, applying sound judgment to prioritize meetings aligned with business needs. Coordinate detailed domestic and international travel, including itineraries, agendas, and logistical arrangements. Ensure executives are prepared for all meetings by tracking agendas, briefing materials, and follow-ups. Draft and edit professional correspondence, presentations, and internal documentation as needed. Track key deliverables and action items to ensure follow-through on top priorities. Cross-Functional Coordination Partner closely with other executive assistants, Chiefs of Staff, and GTM leaders to manage alignment, meeting flow, and operational rhythms. Work closely with the Events Manager to support the planning and execution of GTM-led events and team offsites, handling executive logistics and communicating with stakeholders. Serve as a consistent and reliable point of contact for the GTM leaders and cross-functional stakeholders. Administrative Excellence Process and track expense reports, purchase orders, approvals, and other administrative workflows in compliance and company policy. Handle highly sensitive information with absolute discretion and professionalism. Occasionally provide light personal assistant support for executives (e.g., scheduling personal appointments). Work Hours & Overtime Expectations This role requires a standard 40-hour workweek, with the flexibility to support occasional after-hours needs. During peak periods-such as quarterly business reviews, executive offsites, or leadership planning cycles-additional hours may be necessary. Average Overtime: 3-5 hours per week Peak Period Overtime: May increase to 10-15 hours in select weeks Note: Overtime hours are not guaranteed and may vary based on business needs. Non-exempt employees will be compensated for all hours worked in accordance with applicable state and federal laws. Qualifications Bachelor's degree or equivalent experience required. 5+ years of experience supporting senior-level executives in a high-growth or fast-paced environment (SaaS or tech industry strongly preferred). Strong organizational and time management skills with a demonstrated ability to prioritize tasks independently. Proven success in managing high-volume scheduling, travel, and coordination across multiple stakeholders. Excellent written and verbal communication skills with a high degree of professionalism; able to represent executives with professionalism. Adaptable, level-headed, and able to handle confidential or time-sensitive matters with discretion. Proficiency in Google Workspace, Slack, Zoom, and other modern workplace tools. Personal Attributes Operates with discretion, reliability, and integrity at all times. Proactive and resourceful; takes ownership and solves problems independently. Brings calm and clarity in a fast-paced environment with shifting priorities. Collaborative and curious; committed to team and organizational success. Flexible and dependable-willing to support occasional off-hours needs. Confident, professional, and always raising the bar for what great support looks like. Compensation: $90,000 - $120,000 On target ranges above include base plus a portion of variable compensation that is earned based on company and individual performance. The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate's geographical location. Why OpenGov? A Mission That Matters. At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it's the core of our democracy. Opportunity to Innovate The next great wave of innovation is unfolding with AI, and it will impact everything-from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We've touched 2,000 communities so far, and we're just getting started. A Team of Passionate, Driven People This isn't your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800+ employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Buenos Aires, Chicago, Dubuque, Plano, and Pune. A Place to Make Your Mark We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within. Compensation Range: $90K - $120K Apply for this Job

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid. At Visa, you'll have the opportunity to create impact at scale - tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters - to you, to your community, and to the world. Progress starts with you. Job Description We are hiring a highly organized and efficient administrator to join our North America Executive Office team to provide general administrative support. This role is ideal for someone who wants broad exposure to the inner workings of a Regional Executive office, delights in organization and logistics, and is interested in growing their executive administrative and business acumen. Their primary stakeholders will be the NA Head of Business Operations, NA Chief of Staff, Regional President's Senior Executive Administrator and the Executive Assistants of the North America Leadership team. Key Responsibilities: Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, and outside contacts. Handle all materials with the highest levels of discretion and professionalism Perform team support duties including ordering office supplies, booking meeting rooms, and updating distribution lists. Maintain Regional President's content management system: organize weekly and key workstream folders, upload files, and maintain efficient structure for quick access to information Coordinate on-site client meetings in Mission Rock as the primary point of contact for non-SF Sales teams and Executive Assistants, responsibilities may include reserving conference rooms, arranging catering, managing building access and guest Wi-Fi, printing materials, escorting guests, and ensuring IT support Plan and execute Regional President's client dinners and marquee client gifts Maintain spreadsheets of key client contacts for routine and crucial communications in partnership with NA Chief of Staff and Events teams. Coordinate North America Leadership Team onsite and offsite logistics, including conference rooms, catering, team dinners/events, hotel suggestions, ensuring IT support, and other logistical arrangements. Manage and maintain the North America Leadership Team meeting calendar, Outlook events, and milestone recognitions program Serve as designated backup to the Regional President's Senior Executive Administrator. Manage calendar, appointments, and travel for Head of North America Business Operations and NA Chief of Staff as required. Provide site support for team activities such as group meetings and team outings. Coordinate on-boarding of new employees. Working with facilities to assist with space management, workspace move requests and submit facilities work orders. Coordinate and prepare agendas, materials, and minutes for meetings, conferences, and events. Assist with travel arrangements for visiting team members. Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities. Be available to provide last-minute assistance with administrative tasks as needed. Adapt to changing priorities and support both operational and event-related activities. Act as a liaison, problem solver, and facilitator for the department. Provide support for misc. projects and initiatives. Manage and maintain department T&E budget and expense reports. This role will require occasional off-hours work and responsiveness, as well as occasional errands. This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager. Qualifications Basic Qualifications: 5 or more years of relevant work experience with a Bachelors Degree or at least 2 years of work experience with an Advanced degree (e.g. Masters, MBA, JD, MD) or 0 years of work experience with a PhD Must be located in San Francisco Preferred Qualifications: 6 or more years of work experience with a Bachelors Degree or 4 or more years of relevant experience with an Advanced Degree (e.g. Masters, MBA, JD, MD) or up to 3 years of relevant experience with a PhD 2.5+ years of administrative experience supporting senior executives. Experience in event planning and/or project coordination experience. Excellent verbal and written communication skills. Strong organizational, time management, and problem-solving skills. Ability to work independently and collaboratively with minimal supervision. Attention to detail and accuracy. Friendly, approachable, team-oriented, culture builder and able to create a welcoming environment . Flexibility and adaptability to changing priorities and deadlines. Must be proficient in Microsoft Office and other relevant software. Fluency in M365 Copilot and Power Automate is a plus. Additional Information Work Hours: Varies upon the needs of the department. Travel Requirements: This position requires travel5-10% of the time. Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code. U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 129,200.00 to 187,350.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology. Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. Summary: The Executive Assistant for Corporate Administration will be a member of the Finance function and support Investor Relations, Legal, and People executives. This individual will be highly organized, proactive, and capable of managing complex, high-stakes administrative operations. The ideal candidate will have exceptional communication skills, strong problem-solving ability, and a proven track record of delivering process improvements. This role demands strong confidence, sound judgment, and professionalism, along with the ability to manage sensitive information and operate effectively in a fast-paced, high-intensity environment. The Executive Assistant will play a critical role in assisting corporate administration executives with day-to-day tasks, schedule coordination, investor relations logistics, and facilitating efficient communication internally and externally. This position offers an exciting opportunity to contribute to the success of our company and grow professionally in a role that interacts with senior leadership and external stakeholders. This position is an in-office position based in Pleasanton, CA. In This Role, You Will: Calendar Management: Coordinate and manage complex schedules for Finance, Investor Relations, Legal, and People executives including meeting coordination, offsites, and travel logistics. Meeting Coordination: Schedule and organize functional and cross-functional meetings, offsites, conferences, and presentations and prepare agendas, coordinate logistics, capture meeting notes, and finalize minutes. Investor Relations Support: Manage logistics for all investor meetings, roadshows, conferences, webcasts and quarterly earnings calls with flawless execution. Filter questions and requests for information from institutional investors and other members of the financial community. Maintain investor distribution lists and ensure accurate communication flow. Document Preparation & Management: Assist with the preparation, formatting, proofreading, and storage of documents, including PowerPoint presentations, reports, and correspondence. Facilitate signatures and manage documents through legal processes (excluding NDAs and legal agreements, which will be handled by Legal). Travel & Expense Management: Arrange complex travel itineraries and process expense reports accurately and promptly. Event Planning: Support the planning and execution of events such as team-building activities, onsites, and offsites. Contract Support: Forward relevant contact information to Legal for contracts, NDAs, consulting agreements, etc. Project Support & Process Improvement: Provide occasional support for projects, including coordination and tracking of cross-functional team projects. Identify and implement improvements in administrative processes and tools. Other duties as assigned. Who You Will Report To: Vice President, Finance Requirements: Experience: 5+ years' experience providing administrative support to senior executives. Demonstrated ability to manage sensitive, confidential, and time-critical workstreams with discretion and professionalism. Education: Bachelor's degree in Business Administration, Communications, or related field preferred. Equivalent experience may be considered. Skills: Strong organizational and problem-solving abilities with the capacity to manage multiple priorities effectively. Excellent written and verbal communication skills with the ability to engage confidently and professionally with senior leadership and diverse stakeholders. Exceptional Microsoft Office Suite skills including expertise with Word, Excel, PowerPoint, and Outlook. Savvy with managing databases and complex information systems Expertise in logistics coordination with a proven ability to deliver accurate and timely results. Preferred: Prior experience supporting Investor Relations or high-visibility external communications is a plus but not required. Personal Traits: Highly organized, proactive, and adaptable to changing priorities. Demonstrated initiative and ownership while consistently delivering high-quality outcomes. Comfortable sharing ideas and perspectives, including offering constructive feedback when appropriate. Motivated to learn and grow professionally with a mindset focused on continuous improvement. Cultural Add: Brings a positive, solution-oriented approach to challenges. Thrives in a dynamic, fast-paced environment and embraces collaboration across teams. Compliance: Compliance with relevant county, state, and Federal rules regarding vaccinations. What We Offer: At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself. We also offer an attractive compensation package, which includes: A competitive base salary of $110,000 - $150,000 and variable incentive plan Stock options - ownership and a stake in growing a mission-driven company Employee benefits package that includes 401(k), healthcare insurance and paid vacation Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Disclaimer: At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following: Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture. Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment. Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of . If you receive a request for information from any other domain, please contact us directly at to verify the legitimacy of the communication. We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Habitat for Humanity of Greater Sacramento provides Sacramento and Yolo County individuals and families with a springboard to secure, stable futures through affordable homeownership, home repairs, and neighborhood revitalization. Habitat for Humanity of Greater Sacramento impacts thousands of people annually through home builds, repairs, and community projects. Your Impact Reporting directly to the President & CEO and the Chief Administrative Officer, the Executive Office Administrator assists with day-to-day operations of the affiliate office. This includes but is not limited to providing executive support to the CEO and serving as Board liaison. The ideal candidate is a highly organized, proactive, solution-oriented, independent self-starter who is trustworthy and detail oriented. The Executive Office Administrator needs to be able to work well with people of diverse backgrounds, have a solid work ethic and high integrity as well as the ability to exercise good judgement and maintain confidentiality in a variety of situations. Must possess strong verbal and written communication, exceptional organizational skills, be flexible to changing circumstances and have the ability to maintain balance in a fast-paced working environment. Executive Support (50%) · Completes a wide variety of administrative tasks for the President & CEO including managing an active calendar, completing expense reports, arranging travel · Support with internal and external communications for all departments, responding to emails, mail inquiries, and other correspondence · Maintain a quality filing and communication system including contact management, document management and archiving · Conducts research and prepares reports, presentations, and other documents for meetings and events · Assists with special projects to support members of the Leadership Team Board Support & Liaison (20%) · Serve as a liaison to the Board of Directors and affiliated committees · Responsible for managing Board logistics, documents, and records · Maintains discretion and confidentiality in relationship with all Board members · Prepare, facilitate and record Board meetings · Adheres to applicable rules and regulations set in bylaws regarding Board and Board committee matters, including advance distribution of materials before meetings in electronic/paper format Office Management (30%) · Maintain and manage an office that is professional and inviting · Manage office space scheduling and usage · Serve as point person for facilities maintenance, mailing, shipping, and purchasing requests · Greet and assist guests, vendors, and clients · Work with Chief Administrative Officer to maintain clear and consistent front-facing messaging, particularly signage and communication with external contacts · Coordinate the agenda and logistics of all-staff meetings and off-site staff events · Records notes at all-staff meetings and provides recap · Assist with incoming mail processing · Adhere to office budget and maintain record of office expenses · Coordinate use of shared resources, including the purchasing of supplies · Coordinate services and vendors to maintain a clean and functional office space · Answer telephone calls and emails from clients and vendors and direct them to relevant staff · Assist with compliance of records retention regulations and report on destruction schedules · Staff support, including keeping staff up-to-date with latest organizational developments · Collaborating with HR to manage employee records, attendance, and vacation schedules - Creation of signage, digital and print collateral for the office Skills · Proven experience successfully performing the essential responsibilities and expectations of this position, working in a team-oriented and collaborative environment · Excellent organizational, time management, and prioritization skills · Very strong written and verbal communication skills; capable of interacting with individuals internally and externally · Highly organized, ability to multi-task, meet deadlines, and flexibility to adapt to the work · Excellent organizational and prioritization skills; ability to manage an unpredictable workflow and possess the flexibility to respond thoughtfully and quickly · Strong problem solving skills with ability to multitask in a fast-paced environment · Must have excellent PC knowledge - Microsoft Office Suite applications, Zoom, Adobe Acrobat Pro, PowerPoint, Excel (including charts), Adobe CC and accompanying design skills, and WordPress · Positive attitude and exceptional interpersonal skills, coupled with customer service-oriented approach · Must be able to pass background check Benefits: 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Work Location: In person

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles. We are seeking a highly organized and strategic individual to join us as a Senior Administrative Assistant. This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team. Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders. Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to: Complex calendar management Event planning - all logistics from start to finish Expense reports Maintain files and records Purchasing supplies Tracking invoices and budgets Tracking Client Service Team processes Travel itineraries Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed. Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions. Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc. Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers. Maintain electronic filing systems, contact databases, various tracking worksheets, etc. Foster a collaborative and responsive work environment with management and team members. Assist and back up the executive assistant and other administrative assistants, when needed. Perform any additional duties requested by management. Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support. Meticulous attention to detail, highly organized, and strong problem-solving skills. Strategic planning abilities with strong calendar and deadline management. Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude. Excellent written and verbal communication skills. Proven experience in event planning from concept to completion. Strong interpersonal skills with the ability to build professional internal and external relationships. Leadership capabilities to support and guide other administrative staff. Trusted to handle confidential information with integrity and discretion. Creative skills in designing visual materials and promotional content using diverse tools. Required Education: Associate's or Bachelor's degree. Highly Preferred Education: Bachelor's degree. Minimum of 5+ years of administrative experience and event planning

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

A highly respected executive at a renowned technology company is seeking an exceptional Personal Assistant. This is a highly trusted, high-impact role for someone who brings structure, foresight, and executional excellence to everything they touch. The ideal candidate is not an advisor, but an operator - someone who can seamlessly coordinate people, priorities, vendors, and workflows across multiple entities while anticipating needs and driving outcomes. You thrive behind the scenes, balancing hands-on execution with high-level oversight, and have experience scaling alongside a demanding principal. The Role: Personal Assistant to CEO The City: San Francisco, CA The Money: $175k + $250k base The Ideal Candidate: Strategic thinker. High-level. Proactive. Solution-oriented. The Day-to-Day: Provide administrative, social, and strategic support, blending day-to-day execution with forward-thinking planning Oversee residences, including vendor coordination, maintenance, calendars, and ongoing upkeep Manage and coordinate household staff and external service providers Plan and execute social engagements, including dinner parties, events, and high-touch gifting Lead vendor relationships across household, lifestyle, and personal operations Oversee personal logistics such as vehicle maintenance and related services Partner closely with the principal's EA and to ensure alignment between personal and professional priorities Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For internal use only: #LI-Hybrid #LI-BO1

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco, CA office. You will be required to be in office 5 days per week.