Executive administrative assistant jobs in Nevada - 184 jobs

GoldenWest Management is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing, maintenance, and a multitude of Tenant/Landlord requests; all within the guidelines of GWM standard operating procedures. Service Description: The administrative assistant position is the backbone of each office. Without a congenial disposition, attention to detail, ability to multi-task, and expert organizational skills, the office work flow for all team members can easily fall behind and out of sync. Requirements: Working vehicle transportation Cellular Telephone with email receiving capabilities and professional voicemail Submit to criminal background and credit check as well as verification of references Fluent Spanish speaker Admin Assistant Roles & Responsibilities: Conduct all real estate activities in accordance with the Local, State & Federal Real Estate laws and guidelines. In accordance with GWM SOP's, assist in the day to day operations of the assigned office portfolio Oversee and maintain organization and proper distribution of all documents and files Maintain excellent communication standards between GWM and clients/customers. Assist staff in solving complex Landlord/Tenant and Property issues. Carry out any additional tasks as assigned by Portfolio Manager or Senior company personnel. Ensure all legal or Administrative complaints are forwarded to the Broker in a timely manner. Focus on the tracking and reporting of Portfolio Key Principle Indications (KPI's): Leasing and Renewal Unit Vacancy & Property Turnover Management Fee collection Key Position Tasks: Office Support Assist the Office Manager in day to day office tasking and organization. Assist the Property Manager in Landlord-Tenant updates and client service. Assist the Leasing agent in Tenant screening, placement & move-in process. Coordinate with Headquarters staff including Maintenance and Accounting department to solve both basic and complex day to day issues. Answering Phone Calls Screen all calls and pass along messages to the appropriate staff member. Answer base level questions from prospective Tenants inquiring about available property. Disbursing Notices and Messages Assist manager in sending and tracking all notices. Assist manager in coordinating, scheduling & tracking all turnover repairs. Assist manager in sending and tracking all HOA and Lease Violation Notices. Filing System (Paper & Electronic) Tenant files - updated with all pertinent information including leases, applications, walk-thrus, notices, appropriate documents. Owner files - updated with all pertinent information including management contracts, property profiles, W-9, year-end statements, and conversation log. Organize and maintain GWM operational files. Rent Collection Assist Property Manager in rent collection duties Rent Roll and small balance tracking Initial leasing fee and security deposit collection Data Accuracy Keep an updated Tenant and Owner contact information file Keep an updated Employee contact information file Data accuracy should be maintained both with paper and electronic files Assist with listing properties and passing along the appropriate information for properties for rent or for sale. Appfolio Management Systems Operations Utilize company property management software to conduct all Tenant/Landlord/Employee records. Use Appfolio to update all Landlord and Tenant user portals in order to give updated information regarding notices and violations of the property. Stay current and educated on Appfolio updates and system tools. Maintenance and Repairs Assist maintenance in ordering and following up on all repair requests. Assist manager in tracking outstanding turnover/maintenance items. Assist manager in making sure Landlords are kept abreast of all major issues pertaining to their property with respect to turnover and violation notices. Assist in monthly property inspection scheduling. Miscellaneous General maintenance and upkeep of the office space. Mail collection from the post office box. Manage office inventory and ordering process. Kitchen clean up and morning/afternoon prep/take down. Pay: $19.00 - $20.00 per hour

Blau & Associates is seeking a highly capable, organized, and discreet Executive Assistant to provide direct support to senior leadership and the broader consulting team. The Executive Assistant will play a critical role in ensuring the smooth day-to-day functioning of the firm - supporting executive scheduling, communications, document preparation, and internal coordination - while contributing to operational efficiency across multiple concurrent initiatives. This role is based onsite in Las Vegas, with occasional national and international travel. ABOUT YOU You are exceptionally organized, resourceful, and detail-oriented, with the ability to anticipate needs and manage multiple priorities with calm efficiency. You are comfortable operating in a fast-paced, high-expectation environment and take pride in producing polished, accurate work. You are discreet, dependable, and proactive - able to work independently while remaining closely aligned with leadership priorities. You communicate clearly and bring a genuine interest in hospitality and food & beverage to your work. RESPONSIBILITIES Provide direct executive-level administrative support to senior leadership Manage complex calendars, scheduling, travel arrangements, and meeting logistics Coordinate internal and external meetings, including preparation of agendas, materials, and follow-up items Draft, edit, format, and organize internal documents, correspondence, and materials in support of executive and team workflows Support internal communications, project coordination, and organized record-keeping across active initiatives Coordinate invoicing and expense documentation in collaboration with accounting, including tracking, organization, and follow-up as needed Handle confidential and time-sensitive information with discretion Provide operational and logistical support across multiple concurrent initiatives Serve as a reliable point of coordination between leadership, internal teams, and external partners Additional duties as assigned SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES The individual must possess the following knowledge, skills, and abilities and be able to demonstrate performance of essential job functions, with or without reasonable accommodation: Exceptional organizational, communication, and time-management skills Strong attention to detail and follow-through Polished professional writing and editing skills Comfort working in a fast-paced, deadline-driven environment Ability to manage multiple priorities and shifting demands with composure High proficiency in spoken and written English Ability to work collaboratively while maintaining autonomy and accountability Passion for and familiarity with hospitality, food & beverage, or related industries preferred Willingness to travel occasionally, nationally and/or internationally Must demonstrate intermediate to advanced proficiency with standard business software and digital productivity tools, including: Intermediate proficiency with the Microsoft Office suite, including Outlook, Teams, Drive, Word, Excel, and PowerPoint Beginner to intermediate proficiency with Adobe products, including Acrobat, InDesign, and Illustrator Intermediate proficiency with workflow efficiency and document-sharing platforms, including Dropbox and Monday Familiarity with QuickBooks / Intuit software a plus QUALIFICATION STANDARDS Education: Associate or bachelor's degree required; business, communications, or hospitality-related background a plus Experience: Two to four years of relevant executive administrative or operational support experience required. Experience supporting senior leadership in a professional services, consulting, or hospitality environment strongly preferred. Licenses or Certificates: Not applicable PHYSICAL DEMANDS Most work tasks are performed indoors; temperature is moderate and controlled by environmental systems Must be able to sit at a desk for long periods of time; walking and standing are required the rest of the working day, including travel to and from meetings Must be able to lift up to 20 lbs. occasionally Requires manual dexterity to use and operate technological and possibly additional equipment COMPENSATION Salary commensurate with experience Discretionary annual bonus BENEFITS Competitive health benefits upon 1st day of 2nd month Opportunity for advancement ABOUT BLAU & ASSOCIATES Blau & Associates is a boutique food and beverage consulting firm based in Las Vegas, Nevada. Founded by Elizabeth Blau in 2002, the group is focused on providing strategic food and beverage solutions for the hospitality industry. Utilizing a three-tiered approach of strategic assessment, concept development, and project management, Blau & Associates takes a dynamic, operations-oriented approach to developing workable programming solutions for its clients. With a small team and an elite skill set combining significant past and present operations experience with analytics and market research, Blau & Associates is one of the most respected consulting groups in the industry.

We are seeking a proactive and detail-oriented Administrative Assistant to support our fast-growing SaaS organization. This is not a traditional admin role - you'll be an integral part of the operations backbone that helps our product, onboarding, and customer success teams deliver a world-class client experience. This position offers a clear growth path into Onboarding, Customer Success, or Sales for individuals eager to build a long-term career in the SaaS industry. Key Responsibilities Operational Support Coordinate daily communications, schedule meetings, and manage calendars for cross-department teams. Assist in preparing client documentation, onboarding materials, and customer reports. Maintain organized digital records within CRM and project management tools (e.g., Salesforce, HubSpot, Asana, or ClickUp). Customer & Onboarding Assistance Support new client setup processes, ensuring data accuracy and timely activation of software licenses. Assist onboarding managers in preparing client training sessions, tracking milestones, and gathering feedback. Respond to basic customer inquiries and route requests to the appropriate departments. Sales & Marketing Coordination Update CRM entries, prepare proposals, and track follow-ups. Support marketing campaigns with administrative tasks such as contact list organization or event coordination. Collaborate with sales reps to ensure smooth handoffs from prospect to client onboarding. Team & Culture Support Help coordinate internal communications, company events, and performance dashboards. Maintain internal documents such as policies, SOPs, and department trackers. Identify opportunities to improve operational workflows using automation tools (e.g., Slack, Zapier, AI assistants). Qualifications Bachelor's degree or equivalent experience preferred. 4+ years of experience in administrative, customer service, or operational support roles (preferably in a SaaS or tech-driven environment). Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication abilities. Comfortable using SaaS tools such as CRM, ticketing systems, collaboration apps, and cloud file management. Typing speed of 60+ words per minute (WPM) with minimal errors. Career Growth Opportunities This role is designed as a launchpad into the SaaS ecosystem. High-performing Administrative Assistants can progress into: Onboarding Specialist - leading new client implementations and training. Customer Success Associate - managing post-launch relationships and renewals. Sales Development Representative (SDR) - qualifying inbound leads and supporting account executives. You'll receive mentorship, structured training, and shadowing opportunities across these departments as part of your professional development plan. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Looking for an administrative assistant to help a growing company. The best candidate will have admin experience in dealing with insurance claims and communicating with insurance companies. Communicating over phone and email with insurance providers in order to help customers and clients recoup money from insurance companies. Responsibilities: Draft correspondence and other formal documents Case intake Assign cases Answer inbound phone calls Send/receive emails in a timely manner Develop and implement organized filing systems *Skills* Administration, insurance, customer service *Top Skills Details* Administration,insurance,customer service *Additional Skills & Qualifications* Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Ability to work in a fast-paced environment. Ability to adapt and learn quickly Excellent written and verbal communication skills Ability to use Microsoft Word and Outlook Strong attention to detail Strong organizational skills *Experience Level* Intermediate Level *Job Type & Location*This is a Contract to Hire position based out of Las Vegas, NV. *Pay and Benefits*The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Las Vegas,NV. *Application Deadline*This position is anticipated to close on Jan 30, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Role: We are hiring an elite-level Executive Assistant to support Co-Founder Alex Hormozi, entrepreneur, investor, and author behind multiple 8- and 9-figure brands. He operates with relentless focus on building, teaching, and scaling businesses, and this role exists to multiply that output. This role is about leverage. You are the operational force that clears the runway, keeps the signal high, and removes anything that slows momentum. Your job is to protect time like it is gold, anticipate needs before they are spoken, and ensure nothing interferes with progress. You create clarity, eliminate noise, and make speed possible. This is a fast-paced, highly integrated partnership with a Co-Founder who values ownership, direct communication, and high performance. You will be embedded in a high-trust environment where standards are high, feedback is direct, and execution is the baseline. If you are adaptable, thrive in ambiguity, communicate with clarity, and are ready to operate alongside one of the most prolific creators and operators in the industry, you will be at home here. Responsibilities: Own and manage all professional and personal calendars, ensuring time is aligned to the highest-leverage priorities. Act as the Co-Founder's gatekeeper by prioritizing meetings, protecting focus, preparing agendas, and closing action items without reminders. Triage emails and communications, draft responses in the Founder's voice, and ensure clear alignment with internal and external stakeholders. Run weekly syncs with the Co-Founder covering media, marketing initiatives, business projects, and upcoming speaking engagements. Lead logistics for events, speaking engagements, and conferences, including end-to-end preparation and follow-through. Own all business and personal travel planning with layered contingencies, occasional travel support, and flexibility for evenings or weekends as needed. Requirements: 7+ years of experience supporting founders, C-level executives, or high-net-worth individuals, ideally in fast-paced or high-growth environments. Elite communicator who writes clearly, speaks directly, and adapts tone to context while delivering signal only. Proven discretion and sound judgment when handling sensitive, strategic, or confidential information. High emotional intelligence with the ability to navigate shifting priorities, personalities, and pressure without drama. Strong ownership mindset with the ability to anticipate needs, solve problems independently, and follow through completely. Highly responsive and execution-focused, comfortable operating with urgency and high standards, including outside normal business hours. Results: The Co-Founder's calendar reflects only the highest-leverage priorities, with noise eliminated and strategic focus protected. Communication is filtered, timely, and aligned with the Founder's voice, ensuring clarity without distraction. Meetings are prepared in advance, materials are ready, and action items are consistently captured and closed. Travel, events, and personal logistics run flawlessly with contingencies in place and zero missed details. Personal responsibilities are managed with the same rigor and professionalism as business operations. Systems replace chaos, execution is predictable, and you never become a bottleneck in the processes you own. Location: Las Vegas, Nevada (onsite) Compensation: $110,000 - $130,000 base salary The salary range may be inclusive of several levels that would be applicable to the position. Final salary will be based on a number of factors including, level, relevant prior experience, skills, and expertise. This range is only inclusive of base salary, not benefits (more details below). Benefits: We offer a comprehensive, evolving benefits package designed to support your health, family, and wellbeing. Some key offerings: Flexible Unlimited Paid Time Off and Company-wide Holidays Employer sponsored Medical, Dental, & Vision plans $1,950 annual Employer HSA contribution FSA options including dependent care Employee assistance program and mental health resources Employer match program for 401(k), eligible for both Traditional and Roth accounts $1,200 annual wellness reimbursement through JOON that supports health, family care, pet care, fitness, and more! For local or visiting team members, enjoy access to a state of the art gym at our HQ in Las Vegas * Benefits eligibility applies only to full-time roles. ACQ Core Values: Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business. Competitive Greatness Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns. Sincere Candor Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally. Unimpeachable Character Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.

WHO WE ARE… ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy-and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO. This role will coordinate and execute critical administrative duties on behalf of the CEO and the C-Suite and coordinate the daily operations of the CEO's office. KEY RESPONSIBILITES: Provide a full range of exceptional, executive-level administrative support for the CEO, but not limited to: Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO. Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership. Owning and driving the complex, ever-changing calendars of the CEO; prioritizing appropriately and anticipating needs. Acting as strategic manager of and gatekeeper for the CEO's time. Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance. Building effective relationships with internal and external stakeholders, especially with department leaders and community members. Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed. Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution. Managing general correspondence for the CEO (including managing team files; receiving, screening, prioritizing, and drafting responses to incoming mail; phone calls; etc.) Coordinating end-to-end travel needs for the CEO, including car,, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions. Managing and maintaining the master calendar for the organization, which includes key internal and external meetings across all departments. Processing timesheets and expenses for CEO, and direct reports in a timely way; Accurately maintaining records of expense receipts for reimbursement. Performing general office duties/assistance, as needed. Managing all matters with a high level of confidentiality and discretion. QUALIFICATIONS: 3+ years of C-Suite level, administrative experience required. Outstanding verbal and written communication skills. Good judgment, professionalism, and discretion in handling confidential information. Excellent organizational skills and keen attention to detail. Flexibility to adapt to quickly shifting and/or competing priorities. Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion. Strong interpersonal skills to interact effectively with internal and external stakeholders. Maturity and integrity that fosters respect and trust from others. Demonstrates diplomacy and calmness under pressure. Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines. Strong knowledge of all MS Office software. Occasional scheduled travel, as needed. BENEFITS AND COMPENSATION: The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT: We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.

The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

Job DescriptionBenefits: Company parties Dental insurance Employee discounts Free food & snacks Health insurance Paid time off Vision insurance Wellness resources Looking for a job that pays well, offers great time off, and has a fun, positive work environment? You dont need caregiving experience. What we really need is someone who is: Physically strong Caring and respectful Smart, observant, and dependable Willing to learn daily habits and routines Youll be supporting a business owner who uses a wheelchair. He can assist with standing and transfers you provide the steadiness, strength, and support. Schedule Full-Time: Week 1: Work 3 days (12-hour shifts) Off 4 days Week 2: Work 4 days (12-hour shifts) Off 3 days Part-Time: Hourly options available Pay & Benefits Full-Time: $50,000$60,000 annually Medical, vision, and dental benefits Part-Time / Hourly: $26$30 per hour Top-tier compensation for the right person Why This Job Is Different Fun, relaxed, respectful environment Clear routines and hands-on training Youre appreciated and trusted Meaningful, relationship-based work Good Fit If You Are physically capable and active Like helping others Learn quickly and use common sense Show up on time and take pride in your work Have a valid drivers license Veterans, caregivers, EMTs, and people from physical jobs often do great here but experience is not required. Learn more: scottallenfrost.com | titanbrandshg.com Strong pay. Great schedule. Great environment. Lets talk.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Nevada based Law Firm, with this location in Reno, has an opening for a Senior Executive Assistant to join the firm. This person will support Senior Partners and Associates with administrative, operational and calendaring client service appointments. This position is for a professional person who has leadership skills, can think outside the box, and is extremely proactive as it is a position with a great deal of responsibility to make sure these Attorneys are moving smoothly throughout their day without a glitch. You will need to be flexible, focused and on top of any changes in schedules. Job Description: · Handle complex calendaring for multiple attorneys· You will be the main person of contact for calls, messages, and meeting requests and will be in charge of the scheduling and setting up the meeting room and materials· Prepare daily briefings with the Attorneys so they know what is going on · Coordinate all travel arrangements for the Attorneys· Process expenses and reimbursements in a timely manner· Draft and edit correspondence, updates and summaries Requirements: · Minimum 5 years of experience supporting Senior Executives and/or Partners in professional services; this is not a Personal Assistant position· Bachelor's Degree preferred or equivalent work experience· Able to handle and manage high-stress level situations· Have a “Polished Executive” appearance · Able to think outside the box and be extremely proactive· Extremely organized and detail oriented· Computer savvy with Microsoft Office Suite, travel/expense platforms and CRM document management systems We provide an excellent benefit package which includes Health, Dental, Eye, 401K, Life Insurance, Profit Sharing, and much more! Salary will depend on your experience, however, we are in the range of $65-80K DOE. If you are an experienced Executive Assistant and would like to work for an excellent firm, please submit your Resume today for an interview this week. Compensation: $65,000.00 - $80,000.00 per year Law Tyme, Inc. is owned and operated by a seasoned litigation specialist, Melissa A. Carver. Ms. Carver has worked in the legal field for many years at the capacity of a Litigation Secretary, Paralegal, Office Administrator, Temp, and now owns and operates her third legal staffing firm. Ms. Carver and her staff have worked in law firms and are qualified to place qualified candidates with the employer in need. We are a Legal Staffing firm placing Legal/Litigation Secretaries, Paralegals, Receptionists, Runners, Accounting, Management Positions, and Attorneys, in California and Las Vegas, providing quality service to our clients and candidates. We love what we do and we love to teach, educate and help people achieve their goals, whether it be the employer or the candidate.

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Nevada based Law Firm, with this location in Reno, has an opening for a Senior Executive Assistant to join the firm. This person will support Senior Partners and Associates with administrative, operational and calendaring client service appointments. This position is for a professional person who has leadership skills, can think outside the box, and is extremely proactive as it is a position with a great deal of responsibility to make sure these Attorneys are moving smoothly throughout their day without a glitch. You will need to be flexible, focused and on top of any changes in schedules. Job Description: Handle complex calendaring for multiple attorneys You will be the main person of contact for calls, messages, and meeting requests and will be in charge of the scheduling and setting up the meeting room and materials Prepare daily briefings with the Attorneys so they know what is going on Coordinate all travel arrangements for the Attorneys Process expenses and reimbursements in a timely manner Draft and edit correspondence, updates and summaries Requirements: Minimum 5 years of experience supporting Senior Executives and/or Partners in professional services; this is not a Personal Assistant position Bachelors Degree preferred or equivalent work experience Able to handle and manage high-stress level situations Have a Polished Executive appearance Able to think outside the box and be extremely proactive Extremely organized and detail oriented Computer savvy with Microsoft Office Suite, travel/expense platforms and CRM document management systems We provide an excellent benefit package which includes Health, Dental, Eye, 401K, Life Insurance, Profit Sharing, and much more! Salary will depend on your experience, however, we are in the range of $65-80K DOE. If you are an experienced Executive Assistant and would like to work for an excellent firm, please submit your Resume today for an interview this week.

Benefits: Company parties Dental insurance Employee discounts Free food & snacks Health insurance Paid time off Vision insurance Wellness resources Looking for a job that pays well, offers great time off, and has a fun, positive work environment? You don't need caregiving experience. What we really need is someone who is:• Physically strong • Caring and respectful• Smart, observant, and dependable• Willing to learn daily habits and routines You'll be supporting a business owner who uses a wheelchair. He can assist with standing and transfers - you provide the steadiness, strength, and support. ⸻ Schedule• Full-Time: • Week 1: Work 3 days (12-hour shifts) → Off 4 days • Week 2: Work 4 days (12-hour shifts) → Off 3 days • Part-Time: Hourly options available ⸻ Pay & Benefits• Full-Time: $50,000-$60,000 annually• Medical, vision, and dental benefits• Part-Time / Hourly: $26-$30 per hour• Top-tier compensation for the right person ⸻ Why This Job Is Different• Fun, relaxed, respectful environment• Clear routines and hands-on training• You're appreciated and trusted• Meaningful, relationship-based work ⸻ Good Fit If You• Are physically capable and active• Like helping others• Learn quickly and use common sense• Show up on time and take pride in your work• Have a valid driver's license Veterans, caregivers, EMTs, and people from physical jobs often do great here - but experience is not required. Learn more: scottallenfrost.com | titanbrandshg.com Strong pay. Great schedule. Great environment. Let's talk. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Become an integral part of U.S. Private Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant within the U.S. Private Bank, you will need to work well in a team environment, represent your team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with both your team and the office's activities and goals. The ability to communicate confidently and accurately with high-net-worth clients in a fast-paced, deadline driven team environment will be a key skill to possess along with attention to detail, high energy and flexibility. Job Responsibilities Maintain complex and detailed calendars while adhering to client confidentiality regulations Handle heavy call volumes from both external clients and internal colleagues/management Organize all aspects for offsite conferences and external events, including catering and transportation. Manage the coordination and logistics of both internal and external meetings and events (including meeting room reservations, event organization/follow-up, RSVP tracking, ticket allocation) Arrange and coordinate complicated domestic travel arrangements (air, hotel accommodations and ground accommodation) Process invoices, T&E expense claims and sponsorship requests for assigned team members, ensuring all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures Assist with staff on-boarding and off-boarding, which includes partnering with team members for equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain current organizational charts and Executive Bio's Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Work efficiently with the fellow assistants in positive partnership to support each other including sharing tasks for entire office Required qualifications, capabilities and skills At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong ability to multi-task and prioritize Strong proficiency in Microsoft Office and Concur Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management Excellent written and oral communication with both external clients and internal colleagues is a must Preferred qualifications, capabilities and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans Base Pay/Salary Las Vegas,NV $28.32 - $40.87 / hour

Job Title: Executive Assistant to the Executive Director Department: Administration Reports to: Executive Director Status: Salary, Full time, Exempt Deadline for applications with resume and cover letter: February 9th 2026 Please note, with your application please submit a current resume and a cover letter describing how your skills and experience align with the requirements of the role. Full-Time | On-Site | The Neon Museum The Neon Museum is a dynamic, community‑centered institution entering an exciting period of growth, including a major capital campaign that will hold a tremendous impact on visitors to and residents of Las Vegas. We are seeking a highly organized, professional, and personable Executive Assistant (EA) to support the Executive Director and serve as a key ambassador for the Museum. This role is ideal for someone who thrives in a fast‑paced environment, enjoys working with a wide range of people, and brings a collaborative, positive approach to every task. About the Role The Executive Assistant is the Executive Director's primary support partner and the first point of contact for staff, board members, donors, community leaders, and visitors. This position manages complex calendars, coordinates high‑level communications, and ensures the Executive Director's time and priorities are aligned with organizational needs. The EA will also play a central role in supporting the Museum's capital campaign, engaging with diverse stakeholders and providing exceptional hospitality to visiting guests. Because the EA will have access to confidential information, discretion and integrity are essential. Key Responsibilities Executive Support & Calendaring Manage multiple, complex calendars for the Executive Director, including internal meetings, donor engagements, campaign activities, and community events. Coordinate travel, meeting logistics, and hospitality for visiting guests and VIPs. Oversee email management, draft correspondence, and maintain the Executive Director's contacts with the highest level of confidentiality. Board & Staff Liaison Serve as a trusted communication bridge between the Executive Director, staff, board and committee members. Prepare meeting materials, including agendas, packets, and presentations for board, committee, and senior team meetings. Take accurate minutes and translate discussions into clear, actionable follow‑up items. Capital Campaign Support Work closely with donors, consultants, volunteers, and community partners involved in the campaign. Coordinate campaign‑related meetings, events, and communications. Provide warm, professional hospitality to visiting donors and stakeholders. Community & Public Interface Serve as the Museum's first point of contact for inquiries from the public and community partners. Represent the Executive Director and the Museum with professionalism, clarity, and a welcoming demeanor. Be knowledgeable as to the Museum's constituents, donors, and stakeholders with the ability to engage in strong, positive relationships. Project & Operations Management Manage multiple projects simultaneously while maintaining strong attention to detail. Knowledge of MS Project or similar project management software preferred. Maintain organized systems for files, communications, and workflow. Collaborate across departments to support Museum-wide initiatives and priorities. Qualifications 5+ years of executive support experience, with an organization with a guest and / or donor engagement aspect. Exceptional organizational skills and the ability to manage multiple priorities. Strong minute‑taking, documentation, and follow‑through abilities. High level of discretion and commitment to confidentiality. Warm, professional demeanor with excellent interpersonal and communication skills. Experience managing multiple calendars and complex scheduling. Proficiency with Microsoft Office Suite, Canva, and other collaboration tools. Adept at the technology necessary for physically setting up presentations, teleconferencing, and systems. Bachelor's degree or equivalent experience preferred. What We're Looking For Collaborative energy that strengthens relationships across the Museum. Professional communication that reflects the Executive Director's voice and priorities. Adaptability in a fast-paced environment as the Museum grows and the capital campaign advances. Hospitality mindset that ensures every visitor feels welcomed and valued. Unwavering discretion in handling sensitive information. Working Conditions Typical working week is Monday - Friday 8am - 4pm at the office. (There is not a remote working option). Occasional attendance at museum events outside of office hours as needed. Requires the ability to respond promptly, calmly, and professionally to emergencies and unforeseen situations. Ability to work indoors in a climate-controlled environment, sitting / standing for long periods of time. Ability to lift 35 pounds. Ability to use a computer and office equipment, knowledge and use of Microsoft products. Valid clean driver's license and use of a car. Benefits Subsidized employee health insurance, including dental and vision coverage. Employer-contributed 403(b) retirement plan. Fifteen days paid vacation annually increasing with tenure. Additional 10 days observed paid holidays per annum. Paid sick leave. Museum store discount and other discount programs. Counseling and advice benefits. Employee complimentary museum ticket program for friends and family. Our Mission The Neon Museum illuminates the cultural essence of Las Vegas by sharing iconic signage, diverse collections, and stories that define its vibrant past, present, and future. Our Values Our work ethic is underpinned by our four values: Create a sense of belonging for everyone. Promote scholarship through our work and collaboration. Offer fun engagement for everyone that reflects the spirit of Las Vegas. Demonstrate excellence . Equal Opportunities The Neon Museum is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC. As required by the Americans with Disabilities Act reasonable accommodations will be made for qualified individuals with disabilities to help perform the duties and tasks of this position. Diversity, Equity, and Inclusion The Neon Museum is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Embracing the diversity of our community, and our workforce, is an important part of our values as an organization, as is striving to ensure equity and inclusion in all our practices. Note: This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Scheduled hours may change based on business needs. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. JOB PURPOSE As a Receptionist at The Whittier Trust Company of Nevada, Inc. you will play a vital role in ensuring our guests, visitors, and staff have a memorable and enjoyable experience. You will be responsible for providing outstanding customer service, managing front desk operations, and assisting guests with their needs. ESSENTIAL FUNCTIONS Reception Maintain professional front desk presence, greeting and assisting visitors. Handle phone communications, messages, and general inquiries. Coordinate meeting room schedules and manage conference room bookings. Process mail, packages, and courier services. Coordinate with front desk coverage team. Administrative Support Support Executive Team with administrative tasks including calendaring, travel and meeting coordination and client gifting. Process expense reports and invoice processing via Concur Help prepare client presentations and general client communications Assist with Reno office new hire set-up and terminated employee processing Maintain office documentation and organizational charts Assist with employee onboarding and offboarding Assist with planning and organizing office events Facility Management Manage office supplies and kitchen inventory Ensure cleanliness of reception, common areas, and conference rooms Monitor building security and visitor access Maintain disaster recovery plan and safety program Maintain organizational and seating charts QUALIFICATIONS & EXPERIENCE Professional presence and appearance. Pleasant demeanor and can-do attitude, willingness to help others and go above and beyond. High proficiency in Microsoft Office Suite applications, including, Outlook, Word, Excel, PowerPoint, Acrobat. Experience with Concur or similar invoicing/expense software, preferred not essential. 3 - 5 years of reception experience or similar customer service-oriented role, i.e. hotel concierge. Able to listen, remember and recall oral instructions provided by others and ask for clarification. Ability to work and exercise sound judgment with minimal supervision. Capacity to work collaboratively, taking initiative as appropriate and following direction. Strong organizational and communication skills with ability to multi-task, effectively prioritizing projects for multiple team members in an efficient and timely manner. Able to maintain calendar and schedule meetings. DESIRED QUALIFICATIONS - College preferred, but NOT essential. COMPENSATION Base salary range $55,000 - $70,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

The Admin Assistant will follow the direction of the General Managers, CFO, and Director of Marketing with all administrative tasks needed to successfully accomplish all resort operation programs. ESSENTIAL DUTIES & RESPONSIBILITIES As the public face of 4 executives, proceed at all times with professionalism, integrity and discretion Anticipate materials, technology resources and arrangements needed for internal meetings Track and help drive completion of key deliverables and follow up on outstanding items across departments and teams through all project life cycle phases Complete monthly executive expense reports Manage the outlet special events, marketing and promotion activities Assist management to expedite paperwork, develop internal communications, improve record keeping, upkeep recipes for all menu items and specials Participate in in-house modeling programs, special casino events, banquet service functions, marketing campaigns and advertising and performs model/presenter tasks Pose for pictures as requested by management, appear for promotional activities at or away from venue Participate in marketing, publicity or media materials and assist in the set-up of special events and occasions Mail distribution Routing of invoices and follow for approvals to be submitted to Accounts Payable Manage administrative systems and processes, including outside counsel invoicing and document management Prepare and modify documents including correspondence, reports and presentations Ensure conference rooms maintain a clean and professional appearance for meetings Other administrative duties as needed; i.e. scanning and electronic filing of documents Coordination of team events and social activities Position requires availability for evenings, weekends, holidays and special events Other duties as required EDUCATION AND EXPERIENCE Must be at least 21 years of age. College degree or equivalent experience preferred but not required. Minimum of 6 months hospitality experience. Must be able to get TAM, Health, and Gaming cards and notary. Proficient in the use of computer applications, Microsoft Office, Word, Excel, Power Point. Ability to handle multiple priorities and tasks. Self-starter, innovator, results-driven with ability to meet both short- and long-term business goals. Ability to manage time well, meet imposed deadlines and ability to work flexible hours. Work may be performed in areas which may be unusually hot, cold, noisy, dimly lit or brightly illuminated and on the casino floor (must be able to work in a smoke-filled environment).

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. $34 - $34 an hour The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact [email protected]. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.