Executive administrative assistant jobs in New Mexico - 149 jobs

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION It is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, of Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

**Posting Title:** Field Administrative Assistant **Reports To:** Field Administrative Supervisor **Salary Range:** $22.00/hour to $28.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE PRODUCTION TEAM** The Production Team is responsible for overseeing Cupertino Electric's Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes. **ABOUT THE ROLE** The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities. **Onboarding Support:** Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets. **Payroll Assistance:** Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking. **Resource Tracking:** Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator. **General Administrative Support:** Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed. **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required. **WHAT YOU WILL GAIN** As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You'll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you'll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. Any college degree preferred. **Licensure/Certifications:** None required. **Experience:** Two (2) years of experience required in similar role with construction experience preferred. **Driving Record:** Valid state-issued driver's license and satisfactory driving record. **Bilingual Proficiency Requirement:** Bilingual proficiency in Spanish and English is required. **PHYSICAL REQUIREMENTS** : + Ability to move around construction sites as necessary. + Occasional lifting of office supplies or files may be required. _\#LI-SA1_ _*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._ **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Supervisor: Principal General Job Description: The Mesa Alta Jr. High Librarian-teacher will provide guidance and instructional experiences that are academically and developmentally appropriate for each student who attends class in the library. Essential Duties and Responsibilities: The librarian-teacher demonstrates knowledge of the library content area and established curriculum. The librarian-teacher appropriately utilizes a variety of teaching methods. The librarian-teacher communicates with and obtains feedback from students in a manner that enhances student learning and understanding. The librarian-teacher effectively utilizes student assessment techniques and procedures. The librarian-teacher comprehends the principles of student growth, development and learning, and applies them appropriately. The librarian-teacher recognizes student diversity and creates an atmosphere conducive to the promotion of positive student involvement and self-concept. The librarian-teacher models and promotes collaborative planning. The librarian-teacher organizes and manages the library in accordance with established written policies and procedures. The librarian-teacher manages the educational setting in a manner that promotes positive student behavior, and a safe and healthy environment. The librarian-teacher demonstrates a willingness to examine and implement change, as appropriate. The librarian-teacher works productivity with colleagues, parents and community members. Additional Duties and Responsibilities: Communicate accurate and up-to-date information to students in a way that enhances student learning, and includes demonstrating effective writing skills, and use of standard English. Manage time appropriately. Cooperate with administration, parent and co-workers. Create a positive atmosphere and arrange the physical environment of the library for optimal learning. Prepare for instruction and show written evidence of preparation. Take precautions to protect equipment, materials, and facilities. Maintain accurate and complete records as required by the school district. Attend and participate in faculty meetings. Complete duties (hall, bus, etc.) as assigned. Leave adequate preparations for a substitute. Develop and implement appropriate classroom management strategies while maintaining high expectations for student behavior. Encourage cooperation between students. Maintain student involvement in appropriate tasks. Use and apply appropriate conflict resolution skills. Demonstrate public relations skills. Use appropriate techniques, strategies, and materials to achieve the desired instructional goal. Adapt the curriculum to meet the needs of individual students. Use current technology for instruction and management purposes. Use data to improve instructional programs. Select, use and interpret evaluation data. Is available to parents, students, administration and peers outside the school day, if needed. Attend extra curricular activities. Spend time beyond the school day grading, planning for instruction, etc. Report suspected child abuse and neglect. Is responsible for students on field trips. Act as a good role model within the context of the school. May supervise educational assistants, practicum students, student teachers, and high school vocational lab students. Develop and use community and professional resources. Understand and apply learning theories. Accept other responsibilities as deemed necessary by the supervisor. Demonstrate concern for student's well-being and positive self-esteem. Qualifications: A bachelor's degree. A valid New Mexico teaching license with a library science endorsement. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Physical Requirements: Sitting, standing, lifting and carrying (up to 50 pounds), reaching, squatting, kneeling, and moving light furniture may be required. Equipment/Material Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required. May make site or home visits when needed and appropriate. Terms of Employment: Salary and work year to be established by the Board.

Supervisor: Principal General Job Description: The Mesa Alta Jr. High Librarian-teacher will provide guidance and instructional experiences that are academically and developmentally appropriate for each student who attends class in the library. Essential Duties and Responsibilities: * The librarian-teacher demonstrates knowledge of the library content area and established curriculum. * The librarian-teacher appropriately utilizes a variety of teaching methods. * The librarian-teacher communicates with and obtains feedback from students in a manner that enhances student learning and understanding. * The librarian-teacher effectively utilizes student assessment techniques and procedures. * The librarian-teacher comprehends the principles of student growth, development and learning, and applies them appropriately. * The librarian-teacher recognizes student diversity and creates an atmosphere conducive to the promotion of positive student involvement and self-concept. * The librarian-teacher models and promotes collaborative planning. * The librarian-teacher organizes and manages the library in accordance with established written policies and procedures. * The librarian-teacher manages the educational setting in a manner that promotes positive student behavior, and a safe and healthy environment. * The librarian-teacher demonstrates a willingness to examine and implement change, as appropriate. * The librarian-teacher works productivity with colleagues, parents and community members. Additional Duties and Responsibilities: * Communicate accurate and up-to-date information to students in a way that enhances student learning, and includes demonstrating effective writing skills, and use of standard English. * Manage time appropriately. * Cooperate with administration, parent and co-workers. * Create a positive atmosphere and arrange the physical environment of the library for optimal learning. * Prepare for instruction and show written evidence of preparation. * Take precautions to protect equipment, materials, and facilities. * Maintain accurate and complete records as required by the school district. * Attend and participate in faculty meetings. * Complete duties (hall, bus, etc.) as assigned. * Leave adequate preparations for a substitute. * Develop and implement appropriate classroom management strategies while maintaining high expectations for student behavior. * Encourage cooperation between students. * Maintain student involvement in appropriate tasks. * Use and apply appropriate conflict resolution skills. * Demonstrate public relations skills. * Use appropriate techniques, strategies, and materials to achieve the desired instructional goal. * Adapt the curriculum to meet the needs of individual students. * Use current technology for instruction and management purposes. * Use data to improve instructional programs. * Select, use and interpret evaluation data. * Is available to parents, students, administration and peers outside the school day, if needed. * Attend extra curricular activities. * Spend time beyond the school day grading, planning for instruction, etc. * Report suspected child abuse and neglect. * Is responsible for students on field trips. * Act as a good role model within the context of the school. * May supervise educational assistants, practicum students, student teachers, and high school vocational lab students. * Develop and use community and professional resources. * Understand and apply learning theories. * Accept other responsibilities as deemed necessary by the supervisor. * Demonstrate concern for student's well-being and positive self-esteem. Qualifications: * A bachelor's degree. * A valid New Mexico teaching license with a library science endorsement. * Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Physical Requirements: Sitting, standing, lifting and carrying (up to 50 pounds), reaching, squatting, kneeling, and moving light furniture may be required. Equipment/Material Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required. May make site or home visits when needed and appropriate. Terms of Employment: Salary and work year to be established by the Board.

Country: United States of America Unspecified U.S. Citizen, U.S. Person, or Immigration Status Requirements: Must be authorized to work in the U.S. without the company's immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position. The company will not seek an export authorization for this role. Security Clearance: None/Not Required RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses - Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonic, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA. To realize our full potential, RTX is committed to creating a company where all employees are respected, valued and supported in the pursuit of their goals. We know companies that embrace diversity in all its forms not only deliver stronger business results, but also become a force for good, fueling stronger business performance and greater opportunity for employees, partners, investors and communities to succeed. The following position is to join our RTX Corporate team: We are seeking a highly motivated individual for the role of Executive Administrative Assistant to support a C-Suite senior leader in the Legal function. The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical. What you will do: Effective calendar management - managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently Scheduling all aspects of travel (domestic and international) - available off hours as needed - ensure all necessary documents and processes are followed in advance of the trip Accurately processing expense reports with timely submission in accordance with all policies and procedures Prepare for meetings - includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed Preparing documents and presentations for leadership, as needed Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts. Attending executive staff meetings, taking meeting minutes and distributing action items to attendees. Develop collaborative relationships with administrative staff within the organization Resourceful in getting answers to questions and communicating them effectively The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount In addition, be able to participate in special projects, embrace and execute all other duties as required or assigned. Qualifications You Must Have: Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives Familiarity with digital collaboration tools and video/virtual conferencing platforms Tech savvy - proficient with Microsoft office suite (PowerPoint, Excel, Outlook) Must be willing to work On-site, Monday through Friday, in Farmington, CT Must be authorized to work in the U.S. without sponsorship now or in the future. RTX Corporate will not offer sponsorship for this position. Qualifications We Prefer: Bachelor's Degree and 8 years of prior work experience Working in a legal department or in a law firm is a plus Ability to navigate across broader organization Follows directions thoroughly and maintains confidentiality of any company sensitive information Self-motivated team player with desire and drive to learn and grow Operate efficiently, learn, adapt quickly and lean forward Outstanding interpersonal skills, both verbal and written Excellent prioritization and organizational skills Problem-solver with sound business judgment Collaborate effectively with all team members Forward thinker with proactive mindset and attention to detail Location: On-site in Farmington, CT What We Offer: Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care. As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 62,000 USD - 126,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

Style Crest has a 50+-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses. We are looking for an part time Administrative & E-Commerce Support Specialist. As a Administrative & E-Commerce Support Specialist you will be responsible for performing a variety of administrative, clerical, and e-commerce support tasks to ensure efficient office operations and accurate billing and order processing. This role requires attention to detail, strong organizational skills, and the ability to provide exceptional support to both internal teams and external customers. Key Responsibilities: Office Administration: Scan, file, and maintain documents and records. Prepare and make bank deposits, scan checks into Citizens Bank. Drop off mail at the post office as needed. Order and/or pick up office supplies. Verify and reconcile fuel receipts. Count cash drawers daily and record results. Process install payments for retail jobs. Submit paperwork for new customer accounts. Serve as a backup resource for various departments as needed. Answer incoming calls and assist customers professionally. Process customer credit card payments and assist with ACH transactions. Billing & Financial Support: Responsible for timely and accurate billing functions. Ensure that technicians and subcontractors complete all required paperwork accurately before billing. Assist in the processing of warranty claims and documentation. Customer & Contractor Coordination: Coordinate job scheduling with subcontractors via phone and email. Communicate with retailers, dealers, and homeowners to confirm orders and verify information. Record detailed notes from customer and partner interactions to support order tracking and service resolution. Address customer inquiries, concerns, or complaints received via phone or email and ensure timely resolution. Team & Operational Support: Develop and maintain positive working relationships with internal and external stakeholders. Assist in managing callbacks, warranty issues, and customer support follow-ups. Support other team members during absences, peak periods, or special projects. Perform other duties as assigned to support branch operations. Required Knowledge, Skills and Abilities: Prior experience in an administrative or accounting support role preferred. Bilingual in Spanish preferred. Experience with QuickBooks is highly desirable. Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. Strong 10-key and data entry skills. Excellent written and verbal communication skills. Highly organized, detail-oriented, and proactive in managing multiple priorities. A dependable team player with a strong sense of accountability and urgency. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Serves as the primary executive administrator to the AVPAA & Dean in a one-on-one working relationship, acting as a trusted right hand to support daily operations, long-term planning, and institutional responsibilities. Provides comprehensive administrative support for the College of Professional Studies, Graduate Division, Workforce Development and Career & Technical Education initiatives, Adult Education Services, Faculty Professional Development, advising and outreach operations, and other assigned units. Provides leadership to department administrative support personnel; manages correspondence between the Dean and the Professional Studies departments; schedules monthly meetings; and relays information from the Dean/ AVPAA . Assists in the administration of the Graduate Division, including coordination of graduate scholarships and graduate assistantships. Supports recruitment and selection processes for graduate assistants, including coordinating interviews, generating contracts, managing budgets, and facilitating communications with candidates and departments. Coordinates academic and administrative processes related to graduate programs in collaboration with faculty, departments, and Academic Affairs offices. Acts as liaison for the Dean/ AVPAA to all students, faculty, university staff, and the general public; answers questions and provides information about the University's programs and activities within the scope of delegated authority; researches and resolves problems but refers complex and critical issues to the Dean/ AVPAA ; collects and compiles agenda items in preparation for meetings; transcribes minutes of meetings; undertakes appropriate follow-up. Initiates, composes, and prepares a variety of internal and external correspondence, memos, and reports to businesses, vendors, officials, local and state offices, agencies, and other University departments; prepares purchase requisitions for supplies; coordinates and secures all travel arrangements for the Dean/ AVPAA , and designed others including transportation, meals, and lodging in accordance with established policies. Oversees and supports budget management activities across multiple units, including budget tracking, allocations, expenditure monitoring, forecasting, and reporting. Maintains confidential files; data entry including, but not limited to upkeep of spreadsheets; assists in the preparation of faculty and staff workshops and faculty, staff and student events. Supports institution-wide processes related to faculty contracts, adjunct contracts, overload contracts, course releases, and other academic compensation actions, ensuring accuracy and compliance. Reviews budget of Professional Studies (monthly) and each Department budget (each Fall and Spring semester). Maintains data for Professional Services Vision & Goals. Assists with programs and activities run by the Academic Affairs Office. Reviews Academic Calendar for dates of importance to administrative support personnel; coordinates with administrative support personnel regarding information that should be brought to the attention of the entire group. Keeps track of course offerings under the Professional Studies Division; reviews enrollment data prior to the start of the semester and works with Dean and Professional Studies Departments to cancel low- enrollment courses, notifying the Department Chair, Instructor, and departmental support personnel. Supports special projects and strategic initiatives requiring cross-unit coordination and executive-level administrative oversight. Assists with compliance, reporting, and documentation requirements for grants, accreditation, and legislative requests. Provides administrative support for grant-funded initiatives, including Adult Education Services and other programs as assigned. Manages the AVPAA & Dean's calendar, correspondence, meetings, and priorities; proactively coordinates schedules and protects executive time to ensure alignment with institutional goals; answers telephone calls; prepares for meetings and takes minutes. Coordinates administrative support for grants, faculty information, Higher Education Department information, departmental information, and committee work. Updates the AVPAA /Dean website, facilitates data management, and processes and delivers all forms that need the AVPAA /Dean's signature. Provides a broad range of administrative functions, and supervisory functions if applicable. May supervise assigned staff in accordance with WNMU personnel practices including recruitment, training, performance evaluation, guidance, etc. Participates in the process of ongoing personal and professional development. Maintains comprehensive communication among all contacts (internal and external). Models professional standards and ethics in accordance with WNMU philosophy. May provide functional leadership and coordination of administrative support staff or student employees as assigned. Performs other duties as assigned.

Administrative Assistant at Kaune Departments: Early Learning Center at Kaune Job Classification: Full-Time: 40 hours/week FLSA Status: Non-Exempt Reports to: VP of Early Learning Revision Date: 01/06/2026 Summary: The Growing Up New Mexico Early Learning Center (ELC) at Kaune is an early learning program that provides services for children 0 - 5 years old, including state-funded NM PreK. The ELC at Kaune seeks to strengthen families and the community through an interconnected network of early intervention, education, economic development, and family support programs. The Administrative Assistant will provide support to the VP of Early Learning at Kaune, Office Manager, and Data and Finance Manager, as well as the rest of the Kaune ELC staff. This role supports all office staff and teachers with day-to-day operations of the school. This position will also provide support to ensure smooth operations and communications between families, the community, and Growing Up New Mexico programs and administration. This position requires a high degree of proficiency with data entry and management, strong organizational skills, excellent written and oral communication, ability to multi-task, adherence to project deadlines, and efficient problem-solving. This position is responsible for participating in certain program meetings, which may be held at various Growing Up New Mexico work sites. Regular local travel is required for errands and meetings. Growing Up New Mexico is a 501(c)3 organization located in Santa Fe, New Mexico. Inherent in our mission are guiding principles that center on the belief that all families are capable of success if given the right opportunities and resources at the right time. The focus of our work is to demonstrate and implement effective and proven early childhood and family support strategies, prenatal to age five, focused on quality, equity, and access. Growing Up New Mexico utilizes two parallel, mutually informed strategies in all we do: a local programmatic approach and a state-wide policy approach, with each continually informing the other. Key Areas of Responsibility: Maintain adequate supplies of written forms and maintain electronic versions in organized and retrievable manner. Order and install toner cartridges for copiers and printers at the Early Learning Center at Kaune. Perform troubleshooting of office equipment including printers, copiers, projector, and computers; coordinate with administrative staff and service technicians to service computer equipment and repairs as needed. Participate in meetings as directed by VP to assist ELC at Kaune with program planning. Meet and greet all guests and clients at the Early Learning Center; provide tours of the school for families, community members and other interested stakeholders. Gain an understanding and knowledge of the program's philosophy, curriculum approach and requirements to share with families and community members. Responsible for facility preparation for special events including projector set-up and moving of furniture (special events may be held outside regular work hours (evenings/weekends). Answer telephone calls and maintain a professional, positive demeanor with customers. Respond professionally and courteously to walk-in and telephone requests from Growing Up New Mexico families for information about program services. Rapidly respond to e-mail and telephone requests from Growing Up New Mexico program staff for support or information requests. Coordinate distribution of materials between Growing Up New Mexico administrative and program staff; coordinate collection of action items needing staff response. Perform filing, copying, shredding, long-term records management, organization of office supplies, mailings (both electronic and paper), and other administrative duties as assigned by the VP or other ELC office staff. Attend scheduled training sessions as required by supervisor. As directed, represent Growing Up New Mexico at special events (events may be held outside regular work hours). Familiarize self with the Brightwheel application to successfully maneuver through information and be able to support staff and families when needed. Maintain communication with families, including communications through Brightwheel application in a prompt manner. Maintain storage areas and order supplies when needed based on inventory or teacher request. Gain an understanding of other Growing Up NM programs to facilitate connections as needed. Keep shared spaces neat and tidy (front office, staff kitchen, teachers' office, break rooms, etc.). Assist in classrooms when needed. Schedule and conduct registration and orientation appointments with all incoming families. Maintain the ELC at Kaune waitlists. Organize, track, and ensure all information in student files is complete, accurate, and up to date in Brightwheel application. Provide teaching staff with accurate, up to date class rosters including information on various parent permissions and medical/allergy concerns as detailed in student files. Perform other duties as assigned by supervisors. Perform within the prescribed limits of Growing Up New Mexico's ethics and compliance policies. Responsible for daily opening/closing of the building, in coordination with the office team. Qualifications: High school diploma or GED. Minimum one year of administrative assistant experience. Bilingual English/Spanish required. Computer knowledge including software applications for database, spreadsheets, word documents, and e-mail. Experience coordinating multiple staff, setting priorities and meeting deadlines. Excellent interpersonal skills. Excellent oral and written skills in an environment requiring diplomacy and good judgment. Ability to work well in culturally diverse setting with knowledge of local population served. Ability to handle confidential information with discretion. Perform within the prescribed limits of Growing Up NM's ethics, Guiding Principles, and compliance policies. Ability to work independently and within team settings. Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico. Reliable transportation with valid New Mexico driver's license, current automobile registration and proof of auto insurance. While performing the duties of this job, the employee is regularly required to walk, stand, drive, and sit for long periods of time and use computer equipment and cell phones. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl. The employee must be able to lift 40 pounds. Regular local travel is required for meetings and errands.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Why Work for Daniels Family Funerals & Cremation - Carlisle Chapel? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Administrative Assistant Job Description Customer Service Handle customer questions and information requests Set up customer agreements in the transaction system Take customer orders and schedule shipments Coordinate customer orders with marketing and production staff Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates If applicable, arrange transportation for customer shipments, including daily dispatching Monitor shipped volumes relative to contract volumes and customer credit Review daily transaction documents for completeness and accuracy Resolve billing inquiries with customers and accounting staff Production Support Enter receipt, shipment, & production data into the transaction system Track inventory levels and order raw materials where appropriate Handle administrative tasks and record keeping for product certification and regulatory compliance Assist with reconciliation of the book to the physical inventory Process invoices for payment and check requests, and resolve issues with Accounting Be involved with or assist with the facilities driver certification process, contractor orientation, and visitor sign-in Office Management Manage business information flows-internal reports, notices, etc. Handle mail & shipping/receiving for the office and shipping product samples for the plant Receive and direct visitors Maintain hard-copy and electronic files for transactions, production, compliance, and related activities. Maintain employment postings, business licenses, and other postings required by law Maintain IT accounts, computer equipment, and office machines Purchase office supplies and services Maintain office housekeeping Maintain office emergency response information & supplies -1st aid station, postings, materials If applicable, process hourly timecards and submit to Payroll If applicable, help organize and manage promotional information and material for Marketing Email your resume. No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Ergon is an EEO/AAP Employer. Email your resume. No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Job Posted by ApplicantPro

Administrative Assistant - Albuquerque, NM DJ&A is a multidisciplinary consulting firm that delivers a wide variety of professional services to clients across the nation. Specializing in Transportation Design, Survey & Mapping, Sustainability, Site Development and Utilities, Construction Inspection/Management, Geospatial Solutions, Terrestrial LiDAR, 3D Scanning, Structural Design, Project Management, Community Involvement, Right of Way, and Environmental Compliance, we perform work in some of the most beautiful locations; National Forests, National Parks and Monuments, campgrounds and other recreational facilities, and other federal lands throughout the United States. DJ&A's unique and interesting projects create well-rounded employees, promote career development, and provide opportunities to visit these beautiful locales! Founded in 1973 by two former U.S. Forest Service employees who saw a need for a company that uniquely understood Forest Service projects, DJ&A has continued to grow and expand over the last 49 years by embracing the values of our founders. Today, we have a team of 120+ skilled professionals spanning across offices in Missoula, MT (headquarters); Bozeman, MT; Vancouver, WA; Denver, CO; Albuquerque, NM; and Reno, NV. Job Summary Are you ready to embark on a journey with DJ&A? We're on the lookout for a full-time entry-level Administrative Assistant to join our bustling team. You'll be at the heart of our operations, providing essential administrative support to our friendly crew based in Albuquerque and beyond. If you thrive in a supportive and fast-paced environment and are eager to be the welcoming face of DJ&A, this could be the perfect fit for you! Primary Duties and Responsibilities Office Administration Welcome clients and visitors with a smile, whether in person or over the phone. Support employees by preparing electronic documents, printing, copying, binding, shipping, scanning, and filing. Process incoming and outgoing mail and packages. Coordinate insurance renewals and insurance certificates. Renew state registrations, business licenses, and annual reports for the company. Renew professional licenses for employees. Maintain and renew company vehicle registrations. Update company profiles and statistics as required in government databases and other client compliance requirements. Plan and coordinate fun events such as our annual holiday party, summer picnic, and weekly BBQs. Occasionally prepare travel arrangements. Track and order office supplies and use a company vehicle to run errands as needed. Assist HR Manager with HR related duties such as updating the employee handbook and new employee onboarding. Assist the Safety Coordinator with incident claims. Coordinate building and grounds cleaning, maintenance, landscaping, and snow removal with vendors. Help maintain office vehicles and schedule service maintenance as needed. Maintain office Outlook calendar for PTO, meetings, birthdays, conference room, and company vehicle reservations. Assist project managers with administrative support when needed. Prepare for weekly staff meetings, client meetings, and other meetings as needed. Record and distribute meeting notes. Prepare posters, marketing materials, and presentations as needed. Performs other duties as assigned. Required Skills and Abilities: Proficient in MS Office and familiar with Microsoft Teams. Familiarity with Adobe software is a plus. Notary Public in the State of MT is a plus. Excellent written and verbal communication skills. Excellent planning, organizational, multi-tasking, and problem-solving skills. Independent, self-motivated, results-oriented, and dynamic. The ability to work under tight deadlines and with geographically dispersed teams. A proactive and adaptable attitude, ready to tackle any challenge. The ability to maintain confidentiality with sensitive information. Education and Experience: High school diploma or equivalent. College degree or job-related certifications are a plus. Office administration experience is preferred. Accounting, human resources, and project management support experience is a plus. Physical Requirement: Prolonged periods sitting at a desk and working at a computer. Must be able to lift up to 15 pounds at times. Must be able to drive a company vehicle. Wage and Benefits Wage commensurate with qualifications and experience. Medical, dental, and vision benefits (High-deductible health plan monthly medical premiums fully paid). Long-term disability and life insurance. Health Savings Account (HSA) or Flexible Spending Account (FSA) with annual company contribution. Roth and 401(k) retirement accounts. Profit sharing and bonus plan. 9/80 work schedule. Paid time off and holidays. Professional licensure reimbursement. Professional development training. Opportunity to participate in various committees throughout the company, such as our Diversity, Equity, and Inclusion Committee, Internship Committee, Employee Experience Committee, etc. Friendly, supportive, knowledgeable staff and culture! DJ&A is proud to be an Equal Employment Opportunity (EEO) employer. DJ&A is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at ******************.

Performs a wide variety of administrative duties primarily for the Human Resources Department. Support will be required, on an as-needed basis, to specified departments. Candidates will need proven communication and interfacing abilities, excellent interpersonal skills and the ability to work in a busy front office environment. Candidate should have working knowledge of spreadsheets and command of word processing capabilities. Must possess the competency to learn new computer applications, have excellent organizational skills and a demonstrated ability through previous assignments to multi-task. Job Description Core Values & Expectations: Treat all other co-workers with dignity and respect regardless of position. Demonstrate dependability by calling-in only when necessary, showing up on time, being prepared to start your shift, and doing your job as described below. Always be honest. Admit mistakes, learn from mistakes, and move forward. Demonstrate an ability to accept constructive criticism and guidance from supervisors. Be professional by showing politeness and courtesy to co-workers and guests under all circumstances. When you don't know information, how something works, unsure of policy or procedures, or are unclear; seek answers from your supervisor. Major Responsibilities/Activities: Provide administrative support with a variety of functions including filing, sorting, copying, collating information; fulfilling requests for information; answer the telephone and relaying messages ensuring professional etiquette. Provides information and assistance to job applicants with respect to the job search and application process Provides general information and answers routine questions regarding the application of human resources policies and procedures to employees; refers questions or concerns requiring policy interpretation to specialist HR staff, as appropriate. Enters routine employee source data into the human resources information system and application database under the guidance and review of senior HR team members. Compose or assist in external and internal correspondence as well as other complex documents, as requested. Compose and prepare documents for review, signature and distribution through a variety of methods. Preparation of documentation such as agendas, notices, minutes, memoranda and organizational charts. Makes copies and scans correspondence or other printed materials. Manipulate data on existing spreadsheets and/or database software programs, utilizing various formats, as applicable. Maintains calendars, exercising judgment and tact in coordinating meetings and schedule appointments for internal and external guests, as well as reschedule, when necessary. Prioritizes, distributes and prepares incoming and outgoing mail, including e-mail and faxes. Relays decisions and instructions regarding routine matters to direct reports of the Human Resources Director. Greets scheduled visitors, receives applicants and routes visitors to appropriate areas. Provides assistance, preventative maintenance and troubleshooting for Human Resource self-service kiosks. Coordinate and schedule meetings and conferences for team members. Answers incoming telephone calls, screens calls and assists directly with routine inquiries. Participates and supports special projects. Also provides project level support, when needed. Individual is expected to be aware of business activities and events as they relate to the department and the entire property. Maintain a strong commitment to provide support for the casino's initiatives, programs, goals and special projects. Orders and maintains supplies and makes arrangements for equipment maintenance. Prepares, submits, and tracks order and payment related accounting documents Organizes and maintains file system, files correspondence, documents and records as directed. Coordinates Department special events and process Banquet Event Orders including meals and refreshments when required. Maintains strict confidentiality of all privileged information. Performs other duties as assigned. Minimum Requirements: Preference is given to qualified Santa Ana Tribal Members. High school diploma or GED. Undergraduate Degree a plus. Minimum of two years' experience in a similar administrative role and/or human resources related area. Excellent written and verbal communication skills and the ability to communicate with multiple levels of management. Must be able to read, write, speak and understand English. Bilingual (Spanish/English) preferred. Must have advanced computer capabilities. Must have knowledge of spreadsheet software and word processing software with use of Microsoft products including Word, Excel, Outlook and Access preferred. Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds. Ability to maintain and enforce confidentiality. Ability to analyze situations and implement appropriate course of action. Ability to establish and maintain professional relationships with co-workers at all levels. Ability to work independently, manage multiple assignments, and meet strict time lines. Ability to make solid decisions and exercise independent judgment. Ability to demonstrate excellence in all areas, and continually seek quality improvement in results Must have knowledge of HRIS software systems with use of ADP software preferred. A smartphone capable of running company applications and communication systems is required. If a smartphone is not provided by the company, a candidate or employee may be provided a smartphone of the company's choice, through a payroll deduction program. All employees are required to proficiently use a smartphone for company applications, email, and text. Must be able to obtain and maintain a Pueblo of Santa Ana Gaming and Regulatory Commission key gaming license. Essential Mental Functions: The essential mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains a strict level of confidentiality regarding company information. Ability to work on assignments that are complex in nature while exercising sound judgment in problem resolution and actively participates in making recommendations. Display strong verbal and written communication skills by communication method choice. Able to read and interpret written information. Writes clearly and informatively, edits work for spelling and grammar and varies writing style to meet needs. Must be able to work independently and exercise good judgment in handling a variety of situations. Strong numerical or statistical aptitude. Strong mathematical skills. Strong organizational skills. Proven ability to provide outstanding customer service. Must have excellent problem solving abilities. Must be a detail oriented, organized individual with the ability to multi-task. Must be able to work in a fast paced environment. Must be able to deal with stressful situations in a professional manner. Must be a Team Player. Active Listening Body language awareness Essential Physical Functions: The essential physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the position, the employee is frequently required to stand, walk, turn, use hands and fingers to grasp, handle, and feel, reach with hands and arms, talk and hear. Ability to type at least 60 words per minute Ability to 10 key preferred. Ability to use electronic equipment including computers, adding machines and calculators. Must be able to work various hours including weekends and holidays. Must present self in a well-groomed, professional appearance. The employee must be able to lift up to 25 pounds. Must be able to work at a fast pace. Must be able to handle stress effectively. Must be able to maneuver around the office and the facility as needed to collect and distribute all necessary documents. Must be able to sit for a long durations of time. Physical ability to safely perform the essential job functions of the position. Equipment Used: Copiers, Fax Machines and other traditional office equipment, as required. Smartphones, computers, laptop computers, and other traditional office equipment as required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee's duties are performed indoors in a climate controlled non-smoking environment.

Administrative Assistant Job Description Customer Service * Handle customer questions and information requests * Set up customer agreements in the transaction system * Take customer orders and schedule shipments * Coordinate customer orders with marketing and production staff * Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates * If applicable, arrange transportation for customer shipments, including daily dispatching * Monitor shipped volumes relative to contract volumes and customer credit * Review daily transaction documents for completeness and accuracy * Resolve billing inquiries with customers and accounting staff Production Support * Enter receipt, shipment, & production data into the transaction system * Track inventory levels and order raw materials where appropriate * Handle administrative tasks and record keeping for product certification and regulatory compliance * Assist with reconciliation of the book to the physical inventory * Process invoices for payment and check requests, and resolve issues with Accounting * Be involved with or assist with the facilities driver certification process, contractor orientation, and visitor sign-in Office Management * Manage business information flows-internal reports, notices, etc. * Handle mail & shipping/receiving for the office and shipping product samples for the plant * Receive and direct visitors * Maintain hard-copy and electronic files for transactions, production, compliance, and related activities. * Maintain employment postings, business licenses, and other postings required by law * Maintain IT accounts, computer equipment, and office machines * Purchase office supplies and services * Maintain office housekeeping * Maintain office emergency response information & supplies -1st aid station, postings, materials * If applicable, process hourly timecards and submit to Payroll * If applicable, help organize and manage promotional information and material for Marketing Email your resume. No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Ergon is an EEO/AAP Employer. Email your resume. No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR.

Job DescriptionPosition Description: Junior Administrative AssistantSummary:The Junior Administrative Assistant provides entry-level administrative support to staff and leadership. Key Responsibilities:Assist with data entry, filing, document preparation, and basic office support. Maintain calendars, meeting scheduling, and travel coordination. Support front office operations including visitor escorting and correspondence. Qualifications:High school diploma and 14 years of administrative support experience. Basic proficiency in Microsoft Office and DOE/NNSA systems. Strong attention to detail and willingness to learn. Must meet DOE/NNSA background suitability requirements. Task Manager & Records Manager must hold a DOE/NNSA Q clearance. All staff must comply with DOE/NNSA security and suitability standards, including visitor access and badging. Must adhere to performance standards, such as accuracy (=9799%), timely record retrievals, and supply fulfillment (=95%). $25. 00 - $45. 00 Hourly

Style Crest has a 50+-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses. We are looking for an part time Administrative & E-Commerce Support Specialist. As a Administrative & E-Commerce Support Specialist you will be responsible for performing a variety of administrative, clerical, and e-commerce support tasks to ensure efficient office operations and accurate billing and order processing. This role requires attention to detail, strong organizational skills, and the ability to provide exceptional support to both internal teams and external customers. Key Responsibilities: Office Administration: * Scan, file, and maintain documents and records. * Prepare and make bank deposits, scan checks into Citizens Bank. * Drop off mail at the post office as needed. * Order and/or pick up office supplies. * Verify and reconcile fuel receipts. * Count cash drawers daily and record results. * Process install payments for retail jobs. * Submit paperwork for new customer accounts. * Serve as a backup resource for various departments as needed. * Answer incoming calls and assist customers professionally. * Process customer credit card payments and assist with ACH transactions. Billing & Financial Support: * Responsible for timely and accurate billing functions. * Ensure that technicians and subcontractors complete all required paperwork accurately before billing. * Assist in the processing of warranty claims and documentation. Customer & Contractor Coordination: * Coordinate job scheduling with subcontractors via phone and email. * Communicate with retailers, dealers, and homeowners to confirm orders and verify information. * Record detailed notes from customer and partner interactions to support order tracking and service resolution. * Address customer inquiries, concerns, or complaints received via phone or email and ensure timely resolution. Team & Operational Support: * Develop and maintain positive working relationships with internal and external stakeholders. * Assist in managing callbacks, warranty issues, and customer support follow-ups. * Support other team members during absences, peak periods, or special projects. * Perform other duties as assigned to support branch operations. Required Knowledge, Skills and Abilities: * Prior experience in an administrative or accounting support role preferred. * Bilingual in Spanish preferred. * Experience with QuickBooks is highly desirable. * Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. * Strong 10-key and data entry skills. * Excellent written and verbal communication skills. * Highly organized, detail-oriented, and proactive in managing multiple priorities. * A dependable team player with a strong sense of accountability and urgency. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Administrative Assistant at Kaune Departments: Early Learning Center at Kaune Job Classification: Full-Time: 40 hours/week FLSA Status: Non-Exempt Reports to: VP of Early Learning Revision Date: 01/06/2026 Summary: The Growing Up New Mexico Early Learning Center (ELC) at Kaune is an early learning program that provides services for children 0 5 years old, including state-funded NM PreK. The ELC at Kaune seeks to strengthen families and the community through an interconnected network of early intervention, education, economic development, and family support programs. The Administrative Assistant will provide support to the VP of Early Learning at Kaune, Office Manager, and Data and Finance Manager, as well as the rest of the Kaune ELC staff. This role supports all office staff and teachers with day-to-day operations of the school. This position will also provide support to ensure smooth operations and communications between families, the community, and Growing Up New Mexico programs and administration. This position requires a high degree of proficiency with data entry and management, strong organizational skills, excellent written and oral communication, ability to multi-task, adherence to project deadlines, and efficient problem-solving. This position is responsible for participating in certain program meetings, which may be held at various Growing Up New Mexico work sites. Regular local travel is required for errands and meetings. Growing Up New Mexico is a 501(c)3 organization located in Santa Fe, New Mexico. Inherent in our mission are guiding principles that center on the belief that all families are capable of success if given the right opportunities and resources at the right time. The focus of our work is to demonstrate and implement effective and proven early childhood and family support strategies, prenatal to age five, focused on quality, equity, and access. Growing Up New Mexico utilizes two parallel, mutually informed strategies in all we do: a local programmatic approach and a state-wide policy approach, with each continually informing the other. Key Areas of Responsibility: Maintain adequate supplies of written forms and maintain electronic versions in organized and retrievable manner. Order and install toner cartridges for copiers and printers at the Early Learning Center at Kaune. Perform troubleshooting of office equipment including printers, copiers, projector, and computers; coordinate with administrative staff and service technicians to service computer equipment and repairs as needed. Participate in meetings as directed by VP to assist ELC at Kaune with program planning. Meet and greet all guests and clients at the Early Learning Center; provide tours of the school for families, community members and other interested stakeholders. Gain an understanding and knowledge of the programs philosophy, curriculum approach and requirements to share with families and community members. Responsible for facility preparation for special events including projector set-up and moving of furniture (special events may be held outside regular work hours (evenings/weekends). Answer telephone calls and maintain a professional, positive demeanor with customers. Respond professionally and courteously to walk-in and telephone requests from Growing Up New Mexico families for information about program services. Rapidly respond to e-mail and telephone requests from Growing Up New Mexico program staff for support or information requests. Coordinate distribution of materials between Growing Up New Mexico administrative and program staff; coordinate collection of action items needing staff response. Perform filing, copying, shredding, long-term records management, organization of office supplies, mailings (both electronic and paper), and other administrative duties as assigned by the VP or other ELC office staff. Attend scheduled training sessions as required by supervisor. As directed, represent Growing Up New Mexico at special events (events may be held outside regular work hours). Familiarize self with the Brightwheel application to successfully maneuver through information and be able to support staff and families when needed. Maintain communication with families, including communications through Brightwheel application in a prompt manner. Maintain storage areas and order supplies when needed based on inventory or teacher request. Gain an understanding of other Growing Up NM programs to facilitate connections as needed. Keep shared spaces neat and tidy (front office, staff kitchen, teachers office, break rooms, etc.). Assist in classrooms when needed. Schedule and conduct registration and orientation appointments with all incoming families. Maintain the ELC at Kaune waitlists. Organize, track, and ensure all information in student files is complete, accurate, and up to date in Brightwheel application. Provide teaching staff with accurate, up to date class rosters including information on various parent permissions and medical/allergy concerns as detailed in student files. Perform other duties as assigned by supervisors. Perform within the prescribed limits of Growing Up New Mexicos ethics and compliance policies. Responsible for daily opening/closing of the building, in coordination with the office team. Qualifications: High school diploma or GED. Minimum one year of administrative assistant experience. Bilingual English/Spanish required. Computer knowledge including software applications for database, spreadsheets, word documents, and e-mail. Experience coordinating multiple staff, setting priorities and meeting deadlines. Excellent interpersonal skills. Excellent oral and written skills in an environment requiring diplomacy and good judgment. Ability to work well in culturally diverse setting with knowledge of local population served. Ability to handle confidential information with discretion. Perform within the prescribed limits of Growing Up NMs ethics, Guiding Principles, and compliance policies. Ability to work independently and within team settings. Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico. Reliable transportation with valid New Mexico drivers license, current automobile registration and proof of auto insurance. While performing the duties of this job, the employee is regularly required to walk, stand, drive, and sit for long periods of time and use computer equipment and cell phones. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl. The employee must be able to lift 40 pounds. Regular local travel is required for meetings and errands.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.