Executive administrative assistant jobs in North Carolina - 521 jobs

Note: At Catapult, we're partnering with our client to identify an exceptional Executive Assistant to join their team. Are you a strategic, detail-oriented professional who thrives in a fast-paced environment and loves being the right hand to top leadership? If you excel at anticipating needs, managing complex schedules, and ensuring seamless operations at the executive level, this role is for you! As Executive Assistant, you'll work directly with our CEO and collaborate with senior leadership to keep the organization running smoothly. This is a high-impact position where you'll handle confidential information, coordinate critical meetings, and serve as a trusted partner to the executive team. Key Responsibilities Work closely with CEO to understand Company priorities, to align executive team, and to ensure timely completion of strategic commitments / projects Manage the CEO's calendar, schedule meetings, and coordinate logistics for Board and leadership sessions Prepare agendas, take detailed meeting notes, and draft follow-up reports Handle confidential correspondence and communications with professionalism Organize Company events, functions, and executive travel arrangements Prepare expense reports and assist with budget tracking Maintain organizational charts, calendars, and internal portals Prepare / edit critical correspondence, corporate minutes, & other executive-level documents Manage vendor relationships and office supply accounts to optimize costs Support HR initiatives, employee appreciation events, and award nominations Oversee Company's travel program and credit card reconciliation / reporting Coordinate registration, hotel, and travel for industry conventions and trade shows What We're Looking For Education: Bachelor's degree preferred Experience: 5+ years supporting senior executives or in a high-level administrative role Skills: Advanced proficiency in MS Office Suite Strong organizational and time-management skills Excellent written and verbal communication Proficiency in basic accounting Ability to handle sensitive information with discretion Requires strong interpersonal skills, big-picture thinking, and problem-solving ability A proactive, resourceful professional who thrives under pressure and values integrity Core Competencies & Behaviors Team-Oriented: Works collaboratively, earns trust, and builds strong relationships Communication: Open, honest, and clear; actively listens and keeps stakeholders informed Values-Driven: Demonstrates integrity, service, and commitment to Company vision Customer Focus: Treats internal and external partners as valued stakeholders Adaptability: Handles shifting priorities with professionalism and calm under pressure Perks and Benefits Competitive salary Comprehensive health, dental, and vision insurance Paid time off and holidays Disability Insurance 401K Savings Plan Employee Recognition Program Great culture with a collaborative, values-driven work environment Minimal travel required Ready to elevate your career? Apply today and become an essential part of our leadership team!

Executive Administrative Assistant Who We Are At Feetures, movement is our business. And we believe that a meaningful business begins with authentic values-and our values were forged by the bonds of family. What started as a bold idea around a kitchen table has grown into a fast-moving, purpose-driven brand redefining performance. As a family-owned company in North Carolina, we're fueled by the belief that better is always possible-and that energy drives both our products and our culture. Movement is at the heart of everything we do. From our socks to our team and to our communities, we're always pushing forward. If you're ready to grow, challenge the status quo, and help shape the next chapter of a brand that's always in stride, come move with us. Feetures is Meant to Move. Are you? Your Job and the necessary skills to succeed: The Executive Administrative Assistant will directly support the Executive Function which includes the CEO, the CMO The VP of Product and the CFO in their day-to-day functions. This role's primary focus will be to manage and maintain calendars and organize and prioritize emails. This individual must be able to multi-task and skillfully manage competing priorities. Additionally, the Executive Administrative Assistant will possess other standard administrative capabilities and excellent communication skills. This role provides a great opportunity for someone to establish working relationships with high-level executives and make a big impact at a fast-growing brand in the active lifestyle space. Your Responsibilities: Maintain the 4 Executives' calendars including prioritizing sensitive matters Manage the 4 Executives' Feetures email accounts Manage travel, both domestic and international Assist in presentations and any necessary reports needed by the Executives Maintain accurate records Organize meetings, including scheduling, sending reminders, and organizing catering when necessary Other duties as assigned Qualifications Associate degree or equivalent project management or administrative experience required 1-3 years of experience as an Executive Administrative Assistant and/or roles that have progressed in administrative duties. Proficiency in both Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as iOS Experience with event coordination and planning Excellent communication skills, both verbal and written Highly organized and aptness for attention to details and accuracy Ability to remain composed and unruffled in varying situations Proven time-management skills and ability to meet deadlines Ability to work independently and make decisions Positive attitude with a willingness to learn and adapt to change Dedicated team player Benefits Health insurance Dental insurance Vision insurance Life & Disability insurance 401(K) with company match Company Paid holidays and PTO: Feetures offers 20 PTO days which are available to you on day one of employment and are available to all employees, no matter your role. After working at Feetures for 5 years, your PTO days will increase to 25 days. These days can be used for vacations, appointments and sick days. Additionally, we offer 1 floating holiday to be used at your discretion We offer 10 company paid holidays a year Perks: Parking provided (Charlotte office and onsite at Hickory office) Employee Engagement team Monthly stipend to pursue an active lifestyle Feetures is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reasons protected by law.

Banknote Corporation of America (BCA) has been a leader in the secure printing industry for decades, known for groundbreaking achievements such as being the first to produce a hologram image on a stamp and significantly reducing currency counterfeiting. BCA has a strong reputation for setting ambitious goals and delivering exceptional results. The company is committed to innovation and excels in producing high-quality products while pioneering advanced techniques and technologies in the field. Role Description This is a full-time, on-site Executive Assistant role based in Greensboro, NC. The Executive Assistant will provide high-level administrative support to executive leadership by managing schedules, coordinating meetings, preparing expense reports, and handling confidential communications. Additional tasks may include maintaining records, organizing travel arrangements, and assisting with executive-level projects to ensure efficient operations and seamless communication within the organization. Qualifications Experience in Executive Administrative Assistance and Executive Support to senior leadership Proficiency in preparing and managing Expense Reports and other administrative documents Strong Communication and Administrative Assistance skills, with attention to detail and organization Ability to prioritize tasks, manage time effectively, and maintain confidentiality Proficiency in office software, scheduling tools, and digital collaboration platforms Bachelor's degree in Business Administration, Communication, or a related field preferred Previous experience in a similar role is highly desirable upto 20% travel may be required .

Administrative Assistant (On-site) - Charlotte, NC Company: American Engineering Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m. (in-office) Compensation: $18-$30/hour, depending on experience (non-exempt, hourly) About the role American Engineering is seeking a proactive, detail‑oriented Administrative Assistant to support daily office operations and assist project managers in our Charlotte office. This is a fully on-site role. What you'll do Front office support: Answer and route incoming calls; greet visitors; coordinate deliveries. Operations & organization: Order office supplies; manage mail runs; maintain office and common areas. Project support: Assist with document formatting, printing/binding, data entry, meeting prep, and filing. Calendar & email management: Manage shared inboxes and calendars; schedule meetings and reserve conference rooms. General administration: Prepare correspondence, update spreadsheets, process expense reports, and complete other administrative tasks as needed. What you'll bring 3-5 years of administrative, receptionist, or office support experience. Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams). Excellent communication, customer service, and organization skills. Ability to prioritize multiple tasks and maintain attention to detail. Dependability with an on‑site M-F, 8-5 schedule. Benefits Paid holidays Paid vacation and sick leave Health, dental, and vision insurance 401(k) match Company‑paid life & disability insurance How to apply Submit your resume here or send your resume (and a brief note about your availability) to: *********************** Subject line: “Administrative Assistant - Charlotte” Shaping the Future, Together

TITLE: Administrative Assistant TYPE: Contract (5 months, potential to convert) PAY: $16-$18/hr BENEFITS: Medical insurance, 401K, sick leave, and employee assistance program. Depending on your package selection, Averro offers PTO, paid holidays, dental/vision, pet, and legal insurance. ROLE & RESPONSIBILITIES We are seeking a Temporary Administrative Assistant to join our Plymouth team! You will support the Plant Manager through a variety of tasks related to organizational projects, presentations and communications. Maintain and update Excel spreadsheets, contact lists, and administrative records Support front office operations and daily administrative activities Coordinate, organize, and schedule meetings and appointments Draft and distribute organization-wide and departmental communications Perform general administrative duties including filing, typing, copying, scanning, and document management Prepare, distribute, and respond to correspondence such as memos, letters, forms, and inquiries in a professional manner Assist with data entry, report generation, and administrative reporting Provide direct administrative support to the Plant Manager and additional staff as needed Order office and laboratory supplies in accordance with company policies Communicate progress and updates to management and collaborate effectively with colleagues ESSENTIAL QUALIFICATIONS High School Diploma or GED required Minimum of 2 years of administrative experience, or an equivalent combination of education and experience Proficiency in Microsoft Office applications including Word, Excel, Outlook, Access, and PowerPoint Ability to manage multiple priorities efficiently and meet deadlines Excellent interpersonal, written, verbal, and electronic communication skills Strong organizational, multitasking, and customer service skills Continuous improvement mindset with a proactive, self-starting approach Team-oriented individual who demonstrates initiative and accountability WHY AVERRO? Averro is a Veteran-Owned organization dedicated to delivering innovative talent solutions, business consulting, and technology services that propel businesses and careers forward. We live by our ethos: Be Curious | Build Trust | Empower Each Other. These values show in our commitment to client satisfaction, timely support, and unmatched consultant care. Our Aim - Your Ascent. Averro is an equal opportunity employer, and we are committed to diversity, equity, and inclusion in the workplace. All qualified applicants will receive consideration for employment, regardless of criminal histories, consistent with legal obligations. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. View our privacy policy here: *******************************************

Please note the required work schedule days and hours. Follow Your Calling, Find Your Career!! Please apply by: Friday, January 23rd, 2026 Salary Range: $20.71 to $25.89 per hour. This is a non-exempt (hourly) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirements for the job. At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture, and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. Youth and Family Services Division (YFS) of the DSS Department of Child, Family and Adult Services (CFAS) provides a variation of services to safeguard children by strengthening the protective capacities of families whose children's health, safety and well-being are at risk. The mission of DSS is to strengthen families and communities through a safety-net of services, collaborations, and hope. The Department's vision is to define and cultivate an organizational culture that is more compassionate and understanding toward each other and our clients. YFS firmly believes the people who do this work are our most important resource. As such, children and families deserve trained, skillful professionals to engage and effectively assist them. If you have a passion for social work and making a difference in your local community, come join our Youth and Family Services team! Position Specific Information Position supports both Pre-Custody and Post-custody services by completing research in county and state database systems on individuals who are involved in active cases with Youth & Family Services. Full time onsite position Monday - Friday, 12:00 PM to 9:00 PM located at 10101 David Taylor Drive, Charlotte, NC 28262. Position Summary Perform progressively responsible administrative, clerical, and technical work. This position, under minimal supervision, is responsible for advanced administrative functions of variety and specialization in a department. Essential Functions Provide administrative support to internal departmental staff Respond to inquiries and resolves administrative issues that may arise Prepare written correspondence such as memos, emails, presentations, forms, and other documents Coordinate meetings, interviews and assist with program preparation Prepare, develop or maintain reports, manuals, or interview documents Conducts moderately complex research. Perform confidential data entry, create, organize and maintain files Maintain supply levels and ordering stock Use computers for various operations such as database management Answer telephone or greet visitors and handle or direct inquiries to the appropriate persons according to the need/issue presented Operate office equipment: fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material Compose, type, and distribute meeting notes, agendas, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports Some positions may be required to support enrollment and eligibility activities performed in the NC FAST system Some positions may be required to provide general guidance and direction to lower-level staff. Minimum Qualifications Experience: Minimum of four years of administrative experience. Education: High School Diploma or equivalent. Combination of relevant education and relevant experience accepted: Yes Licenses and Certifications: May require a valid North Carolina or South Carolina Driver's License May require County Driving Privileges Preferred Qualifications Previous experience working in PATH NC, ISSI CW, Central Registry, and NC Fast highly preferred. Excellent attention to detail to ensure accuracy, thoroughness, and high-quality results. Knowledge, Skills and Abilities Knowledge of Administrative and clerical procedures and systems using various computer operations, managing files and records Principles and processes for providing customer and employee services Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Skills Customer service Coordination and organization Judgement and decision making Time management Abilities Adaptability: Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided Customer Focus: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive. Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently Stress tolerance: Maintaining stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and to the organization Computer Skills Data entry Intermediate use in various computer applications. Proficient in various computer applications including Microsoft Office Suite Work Environment Works in an office setting with moderate noise Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Disclaimer Statement This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.

Who We Are At Corebridge Financial, we believe action is everything. That's why every day we partner with financial professionals and institutions to make it possible for more people to take action in their financial lives, for today and tomorrow. We align to a set of Values that are the core pillars that define our culture and help bring our brand purpose to life: We are stronger as one: We collaborate across the enterprise, scale what works and act decisively for our customers and partners. We deliver on commitments: We are accountable, empower each other and go above and beyond for our stakeholders. We learn, improve and innovate: We get better each day by challenging the status quo and equipping ourselves for the future. We are inclusive: We embrace different perspectives, enabling our colleagues to make an impact and bring their whole selves to work. Who You'll Work With The Information Technology (IT) organization is the technological foundation of our business and works in collaboration with our partners from across the company. The team drives technology and digital transformation and partners with business leaders to design and execute new strategies across the company. They also ensure the necessary IT risk management and security measures are in place and aligned with enterprise architecture standards and principles. About The Role Executive Assistant to the CIO. Assists with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings Responsibilities Ability to manage and read the senior executive's emails for review of deadlines and system related items that require approval Communicates with direct reports on senior executive's behalf Coordinates logistics with high-level meetings both internally and externally Coordinate's meetings and strategic activities with the CIO and Leadership Team Drafts reports, letters of solicitation, prepares and coordinates oral and written communication Coordinating the agenda of senior management team staff meetings and recording minutes Maintain and execute a Communications Plan for the CIO Coordinating all logistics for annual Site visits. Travel will be required. Performs other duties as assigned Skills and Qualifications: Bachelor's degree or equivalent work experience preferred Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Five plus years providing executive c-suite support for upper-level management in a related organization Excellent management, time-management, and problem-solving skills Strong interpersonal skills and the ability to build relationships Proficiency in Microsoft Office Suite, Microsoft Teams, OneDrive Ability to work independently and with professional discretion Ability to plan ahead to make sure the CIO is prepared for future meetings Excellent writing, editing, grammatical, organizational, and research skills Ability to use discretion and honor confidentiality Candidate must be a self-starter; self-managed; capable of driving outcomes Must be proficient in Microsoft Office, Teams, OneDrive Ability to work in a fast paced & high demand environment Available to work overtime as needed to complete tasks Ideal Candidate would be located in the Raleigh/Durham area Remote arrangement possible Compensation: In addition, the position is eligible for a discretionary bonus in accordance with the terms of the applicable incentive plan. Corebridge also offers a range of competitive benefits as part of the total compensation package, as detailed below. Work Location: This position is based in Corebridge Financial's Durham, NC office. Estimated Travel Minimal Travel Why Corebridge? At Corebridge Financial, we prioritize the health, well-being, and work-life balance of our employees. Our comprehensive benefits and wellness program is designed to support employees both personally and professionally, ensuring that they have the resources and flexibility needed to thrive. Benefit Offerings Include: Health and Wellness: We offer a range of medical, dental and vision insurance plans, as well as mental health support and wellness initiatives to promote overall well-being. Retirement Savings: We offer retirement benefits options, which vary by location. In the U.S., our competitive 401(k) Plan offers a generous dollar-for-dollar Company matching contribution of up to 6% of eligible pay and a Company contribution equal to 3% of eligible pay (subject to annual IRS limits and Plan terms). These Company contributions vest immediately. Employee Assistance Program: Confidential counseling services and resources are available to all employees. Matching charitable donations: Corebridge matches donations to tax-exempt organizations 1:1, up to $5,000. Volunteer Time Off: Employees may use up to 16 volunteer hours annually to support activities that enhance and serve communities where employees live and work. Paid Time Off: Eligible employees start off with at least 24 Paid Time Off (PTO) days so they can take time off for themselves and their families when they need it. Eligibility for and participation in employer-sponsored benefit plans and Company programs will be subject to applicable law, governing Plan document(s) and Company policy. We are an Equal Opportunity Employer Corebridge Financial, is committed to being an equal opportunity employer and we comply with all applicable federal, state, and local fair employment laws. All applicants will be considered for employment based on job-related qualifications and without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, neurodivergence, age, veteran status, or any other protected characteristic. The Company is also committed to compliance with all fair employment practices regarding citizenship and immigration status. At Corebridge Financial, we believe that diversity and inclusion are critical to building a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our colleagues are respected as individuals and valued for their unique perspectives. Corebridge Financial is committed to working with and providing reasonable accommodations to job applicants and employees, including any accommodations needed on the basis of physical or mental disabilities or sincerely held religious beliefs. If you believe you need a reasonable accommodation in order to search for a job opening or to complete any part of the application or hiring process, please send an email to ******************************************. Reasonable accommodations will be determined on a case-by-case basis, in accordance with applicable federal, state, and local law. We will consider for employment qualified applicants with criminal histories, consistent with applicable law. To learn more please visit: *************************** Functional Area: AS - Administrative SupportEstimated Travel Percentage (%): Up to 25%Relocation Provided: NoAmerican General Life Insurance Company

The Sr. Executive Assistant is responsible a broad range of duties for the Executive Leadership team. Managing complex scheduling, detailed travel itineraries, provide proactive support to Executive Leadership, preparing agendas and meeting materials, process expense reports and assist in executing complex and sensitive projects. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities. Must be willing to be at our office in Burlington, MA office 1-2x weekly Essential Job Functions: * Carry out the administrative affairs of the, including organizing, planning and follow-through for all day-to-day activities * Determine priority of scheduling and information flow in the executive's absence * Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. * Provide administrative support to include agenda development, scheduling, attending meetings and transcription of minutes * Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and vendors * Plan and coordinate events as they arise, including the management of all meeting details (preparing agendas, prepping presentations, ordering meals, securing space, and inviting attendees). * Ability to put yourself in the executive's shoes and manage the schedule in a way promotes the most effective use of time. * Handle professional and personal appointments and travel arrangements * Interface with facilities and building maintenance. Inventory and order office materials as needed to maintain adequate supplies. * Maintain owner and organizational confidence * Perform other duties as assigned Other Job Functions: * Understand, adhere to, and implement the Company's policies and procedures. * Provide excellent customer services skills, including consistently displaying awareness and sensitivity to the needs of internal and/or external clients. Proactively ensuring that these needs are met or exceeded. * Take personal responsibility for personal growth including acquiring new skills, knowledge, and information. * Engage in excellent communication which includes listening attentively and speaking professionally. * Set and complete challenging goals. * Demonstrate attention to detail and accuracy in work product. * Highly organized * Diligence/work ethic * Ability to manage multiple complex priorities & communicate proactively * Service orientation Required Qualifications: Minimum Experience * 5+ experience supporting a C level executive * Arrangement and scheduling of complex, multi-site meetings with multiple senior executives * Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook Education/Licensure: * Bachelor's degree preferred or equivalent experience in the field. Location: Burlington - MA

Preferred Years Experience, Skills, Training, Education Demonstrated advanced administrative skills with a high level of professionalism and ability to exercise judgment in a variety of situations. Administrative experience- 4+ years Work Schedule Monday - Friday, 8am-5pm; hours may vary depending on business needs

Industry: Commercial Construction Job Type: Full -Time, Direct Hire Are you an exceptional administrative professional who thrives on streamlining operations and supporting top -tier executives? Do you want to be a key player in a company where you have a real stake in the outcome? A premier, 100% employee -owned construction firm in Charlotte is seeking a dynamic and highly organized Executive Assistant to become a strategic partner to our senior leadership team. In this role, you are the force multiplier for our executives. You will manage complex calendars, spearhead major corporate events, and serve as a central point of communication, ensuring the entire office operates with peak efficiency. Your attention to detail and proactive mindset will directly contribute to our success and award -winning company culture. How You'll Make an Impact: Provide Strategic Support: Act as the right hand to senior leaders, preparing and finalizing high -level correspondence, reports, and presentations for both internal and external audiences. Lead Event Coordination: Take charge of planning and executing a wide range of functions, from board meetings and client -facing events to job site functions and large -scale company parties. Manage Complex Logistics: Oversee all event details including vendor selection, venue management, budgets, and timelines to ensure flawless execution. Champion Company Culture: Support division leaders with key initiatives related to employee onboarding, recognition, and appreciation programs. Master of Organization: Expertly manage executive calendars, schedule critical meetings, and maintain key operational documents with precision and sound judgment. What You'll Bring to the Table: At least two years of experience providing administrative support to senior -level executives. Exceptional organizational, project management, and multitasking skills with a passion for seeing tasks through to completion. Polished and professional verbal and written communication abilities. A detail -oriented mindset with an outstanding work ethic and impeccable judgment. The ability to work autonomously as well as collaboratively within a team. High proficiency in the MS Office Suite and a willingness to learn new technologies quickly. Your Career, Your Ownership: Our Commitment to You We believe in enriching the lives of our people. As an employee -owner, you are critical to our success, and we invest heavily in your future. We are proud to offer: True Ownership: Become an owner through our Employee Stock Ownership Program (ESOP) and share in the profits via our 401(k) profit -sharing plan. Financial Wellness: Take advantage of our unique College Student Debt Reduction Program. Exceptional Benefits: A full suite of medical, dental, and vision benefits. Time to Recharge: Generous Paid Time Off (PTO) and a paid "Stewardship Day" for volunteering. A Culture of Purpose: Join a team with clearly defined Core Values and a powerful mission. If you are a proactive and dedicated professional looking to join a thriving, employee -owned company, we invite you to apply. To Apply: Please submit your confidential resume. We look forward to hearing from you. (Our company is an Equal Opportunity Employer) Keywords: Executive Assistant, Administrative Assistant, EA, Senior Admin, Office Manager, Event Coordinator, Construction, Corporate Support, Charlotte NC Jobs, Executive Support, MS Office, Employee -Owned, ESOP.

WHY JOIN MILESTONE At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea's merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. YOU WILL BE RESPONSIBLE FOR * Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. * Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. * Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. * Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. * Supporting the marketing team by co-creating and communicating field direction for promotional materials. * Working closely with marketing for allocation and distribution of marketing materials to the sales team. * Handling event planning logistics, catering, agendas, and travel arrangements for meetings. * Discreetly handling confidential business and employees' issues, working closely with Human Resources. * Skilled in business management support including budget templates, invoicing, and PR/PO generation. * Responding to email and other correspondence to facilitate communication and enhance business processes. * Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. * Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. * Interacting and actings as a liaison to other administrative executives across the organization. ABOUT YOU * An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. * An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. * Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. * High attention to detail and the ability to prioritize projects. * Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) * Knowledge of video conferencing tools * Ability to work in a small, entrepreneurial environment with limited supervision * Excellent written and verbal communication and interpersonal skills * Technological acumen-knowledge and ability to learn new technology * Strong Attention to detail, accuracy, responsibility and ability to multi-task EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law.

Why Deephaven Mortgage? Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve homeownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan. We continuously and responsibly innovate new mortgage products and programs that put homeownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting. Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1,000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners. Deephaven's headquarters are in Charlotte, North Carolina. To learn more about our innovative loan solutions please visit ************************* or email us at **************************. Job Overview The Executive Assistant to General Counsel & Vendor Coordinator is a dual role position, providing high-level administrative and project support to the General Counsel and leading the Vendor Management program in collaboration with executives and other stakeholders across the organization. This individual will serve as a trusted partner, ensuring the Legal department operates efficiently, maintaining confidentiality in sensitive matters, and supporting vendor relationships to drive compliance, cost-efficiency, and operational excellence. This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, is adept at balancing multiple priorities, and demonstrates exceptional judgment, discretion, and organizational skills. This role is full time in office in the Ballantyne area of Charlotte, NC. What You'll Do Executive Assistant Responsibilities Provide executive-level administrative support to the General Counsel and the greater Legal and Compliance teams, including calendar management, meeting preparation, and correspondence Anticipate needs by proactively identifying priorities, scheduling requirements, and potential conflicts Serve as a liaison between the General Counsel and internal/external stakeholders Draft, edit, and prepare documents, presentations, legal correspondence, and confidential materials Support the General Counsel in board-related matters, committee meetings, and Legal project coordination Maintain confidentiality in handling sensitive company and legal information Coordinate and complete all third-party Compliance and Diligence requests Manage complex travel arrangements and logistics, ensuring seamless execution of domestic and international itineraries.Prepare and reconcile expense reports in a timely manner Vendor Coordination Responsibilities Act as the central point of contact for vendors and service providers, maintaining strong professional relationships Manage the vendor onboarding process, including collection of compliance documents, contracts, and agreements Coordinate with Finance, Legal and the business to negotiate pricing and contract terms for all new and existing vendors, ensuring proper vendor documentation, risk management, and cost control Track and monitor vendor performance, renewals, contract expirations, and service-level agreements (SLAs) Assist in negotiations, renewals, and vendor communications, ensuring alignment with company policies and standards Maintain vendor database, contracts repository, and related records in an organized, up-to-date manner General Administrative Support Handle office operations as needed, including supply management, office system upgrades, and troubleshooting equipment issues Coordinate hospitality (catering, room set up, etc.) event logistics, and meeting arrangements for internal and external gatherings Provide support to other executives and team members as needed. Support cross-functional projects requiring input from Legal and Vendor Management What We Need Minimum 3 years of experience supporting senior executives, preferably in Legal, Compliance, or Finance Prior legal experience or paralegal experience is a plus! Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with legal and vendor management platforms Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong written and verbal communication skills with keen attention to detail Ability to work independently and exercise sound judgment in a fast-paced environment Proven track record of handling highly confidential and sensitive information with discretion Bachelor's degree in Business Administration, Legal Studies, or related field preferred Ability to work in the Ballantyne area of Charlotte, NC Key Competencies Confidentiality & Integrity - Maintains the highest standards of discretion in sensitive matters. Vendor Relationship Management - Skilled at building and maintaining vendor partnerships while holding vendors accountable. Problem-Solving - Anticipates challenges and develops solutions quickly. Collaboration & Communication - Effectively partners with executives, colleagues, and external stakeholders. Organization & Initiative - Proactively manages complex schedules, contracts, and projects with minimal oversight. Privacy Policy This organization participates in E-Verify Our Perks Flexible Time to Recharge - Personalized Time Off for What Matters (because rest isn't one-size fits all) Future Finance Focused - Generous employer-matched 401(k) plan Community Connect- Philanthropy Committee that creates charitable initiatives Health from Day One - Comprehensive health insurance starting on day one of employment Family Matters - Competitive maternity and paternity leave Culture & Celebrations - Culture Committee with team-building events and celebrations Ideas Welcome - Encouraging thought leadership and innovation Guidance & Growth - Mentorship opportunities for career development Perk Up - Exclusive discounts on travel, tech, pets, legal, and more

The Executive Operations & Bond Program Manager serves as a senior, trusted partner to the Chief Development Officer while also acting as the central operational anchor for the Horizon Development Properties (HDP) department. This executive-level role blends executive support, bond program oversight, and departmental operations leadership. The position is designed for a mission-driven professional who brings confidence, sound judgment, and a strong sense of ownership to complex, compliance-driven environments. The successful candidate will provide strategic administrative leadership to the CDO, manage and coordinate the Bond Program, and ensure the HDP team operates with structure, clarity, and consistency. This role requires discretion, executive presence, and the ability to establish boundaries while supporting multiple senior stakeholders. Key Responsibilities: Executive Support & Strategic Coordination Serve as a trusted executive partner to the Chief Development Officer, proactively managing priorities, schedules, and key deliverables. Coordinate the CDO's calendar, meetings, and executive commitments with a strategic, business-focused approach. Prepare executive-level correspondence, presentations, reports, and board materials. Attend select meetings on behalf of or alongside the CDO to capture decisions, track action items, and ensure follow-through. Act as a primary liaison between the CDO and internal teams, executive leadership, board members, legal counsel, developers, and external partners. Bond Program Management & Oversight Manage and coordinate the administrative and operational aspects of the tax-exempt multifamily bond program, including 4% LIHTC transactions. Oversee bond application intake, documentation review, and compliance coordination. Coordinate TEFRA hearings, board approvals, and closing schedules. Serve as the primary point of coordination with Issuer and Bond Counsel to manage timelines, documentation, and approvals. Maintain bond tracking systems, calendars, and status reports. Monitor post-closing compliance requirements, calculate annual fees, and coordinate invoicing and collections with Finance. Maintain and update bond-related policies, guidelines, and procedures to ensure ongoing compliance and institutional continuity. Department Operations & Leadership Serve as the operational backbone of the HDP department, ensuring administrative consistency and effective coordination across the team. Lead preparation and submission of recurring executive and board reports, including development updates and committee materials. Partner with the development team to document, refine, and institutionalize SOPs and operational workflows. Oversee department onboarding logistics, organizational charts, and readiness for new hires. Coordinate department meetings, executive briefings, and milestone events such as groundbreakings and ribbon cuttings. Act as a steady point of contact who helps manage priorities, requests, and information flow across the department. Education & Experience Bachelor's degree in Business Administration, Public Administration, Finance, Real Estate, or a related field required. 5-7 years of progressive experience supporting senior executives or managing operations in complex environments. Experience in real estate development, finance, public-sector agencies, legal, or compliance-driven organizations strongly preferred. Demonstrated experience managing multi-step, deadline-driven, and regulatory processes.

The Senior Executive Assistant provides high level support in a variety of administrative duties and will primarily support the President and CEO of HomeTrust Bank and the Board of Directors. In this role, no day will be quite the same, and you will be exposed to all areas of the banking industry. The ideal candidate will possess discretion and confidentiality, strong multi-tasking skills and excellent attention to detail along with outstanding service-orientation and mature judgment. The Senior Executive Assistant's role is to leverage time of the President and CEO through logistical coordination of activities and needs. This individual will be a highly organized collaborative team player with a strong work ethic. This role is located on-site at our corporate headquarters. Key Responsibilities / Essential Functions * Acts as gatekeeper for the President and CEO of the Bank through verbal and written correspondence, providing proactive calendar management, prioritizing conflicting needs to maximize efficiency. * Be able to communicate professionally and promptly with bank stakeholders including but not limited to investors, investment bankers, other CEO's and regulatory agencies. * Serve as the liaison between the bank's board of directors and the bank. Additionally, is the "go-to" person for the board of directors. * In coordination with the Corporate Experience and Events Coordinator is the lead for all offsite Board meetings, annual stockholders meeting, and Asheville based offsite meetings for the Operating Committee. Works with the CEO in coordinating speakers and event budgets. Works with the Corporate Experience and Events Coordinator on space, caters and other such items. * Coordinates complex travel arrangements and schedules. * Proactively inputs invoices and prepares monthly expense reports. * Coordinates and orders delivery / pick-up of catered meals, supplies, specialty items to support meetings and business needs * Conducts research and prepares necessary spreadsheets and reports for broad range of business projects. * Provides administrative support for the Board of Directors and all Board Committees, including attending all meetings, taking minutes, providing regulators and internal audit with requested information. * Responsible for the coordination and compilation of all Board and Board committee meeting materials. * Ensures Board reports are accurate, completed, and distributed/uploaded in a timely manner. * Prepares complex PowerPoint Presentations, Excel spreadsheets, and Word documents with accuracy and with design to make information visible and useful. * Manages Board travel arrangements for conferences and meetings. Supervises arrangements assuring logistics for group meetings are completed. * Schedules and coordinates all executive business meetings, retreats, and presentations. * Collaborates with Corporate Experience and Events Coordinator for all offsite Board meetings, group outings, and events. Preparations include organizing program, securing caterers, coordinating speakers, setting and maintaining event budget. * May be asked to run errands, such as purchasing required supplies, and other tasks to assist in daily activities. * Maintains adequate supply of office materials, includes completing inventories and placing orders for materials. * Manages and distributes mail for the corporate location. * Assist other departments with projects and assignments as needed. * Maintain confidentiality and security of sensitive information. * Develop strong working relationships with co-workers across the bank * Other duties as assigned Job Requirements Education: * Associates Degree required. Required: * 3-5 years of previous experience in executive support or administrative environment. * Demonstrated knowledge of executive office procedures. * Must have advanced level skills in Microsoft Office Suite: Excel, Word, Outlook and PowerPoint. * Ability to build rapport quickly and effectively across various lines of business and with various levels of employees. * Ability to communicate in a positive and effective manner in one-on-one and in small group meetings or presentations * Ability to listen to and/or convey detailed or important instructions or ideas accurately and quickly * Ability to think and act independently within guidelines and limitations of Bank policy and assigned personal authority * Exceptional communication skills with emphasis on listening, writing, and problem-solving skills. * Ability to prioritize duties and work independently with minimal supervision. * Must be self-motivated and have the ability to respond quickly under heavy deadline demands at any time. * Ability to deal with frequent change, delays or unexpected events with professionalism and polish. * Maturity to manage highly confidential information and materials. * Strong attention to detail with emphasis on accuracy and presentation. * Ability to meet designated deadlines while remaining flexible to changing assignments. * Some industry knowledge and experience of Bank operations, policies, procedures, and regulations is a plus. * While this role's primary schedule is Monday-Friday 8-5, flexibility is required to work outside of normal business hours to support various needs of the President and CEO, and the Board of Directors. About HomeTrust Bank HomeTrust Bank, founded in 1926, is a North Carolina chartered, community-focused financial institution committed to providing value-added community banking through online/mobile channels and multiple locations in Virginia, North Carolina, South Carolina, and Tennessee. Learn more at ************ Apply today to take your first steps towards joining this talented population of employees within a growing organization. Work Environment, Physical Requirements The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. HomeTrust Bank promotes an equal employment opportunity workplace which includes reasonable accommodation of qualified applicants and employees. * Work schedule is typically 8:30 AM to 5:30 PM with earlier and/or later hours required as needed. * This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines. * Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. * Physical activity requiring reaching, sifting, lifting up to 25 lbs., finger dexterity, grasping, feeling, repetitive motions, talking and hearing are required. * The employee will frequently communicate and must be able to exchange accurate information with others. * The employee may need to move around their office to attend meetings and to access files, machinery or other job-related tools. DISCLAIMER: HomeTrust Bank is an evolving company. As such this job description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. HomeTrust Bank values and promotes diversity and inclusion in every aspect of our business and at every level within the company. We recruit, hire, and promote employees based on their individual ability and experience and in accordance with Affirmative Action and Equal Employment Opportunity laws and regulations. Our policy is that we do not discriminate on the basis of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, pregnancy, marital status, status as a protected veteran, or any other status protected by federal, state, or local law.

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

TITLE (Oracle title) ADMINISTRATOR WORKING TITLE Administrator-Staff Internal Auditor SCHOOL/DEPARTMENT Internal Audit LOCATION Crossroads III, Cary, NC PAY GRADE Administrator Band 4 FLSA STATUS Exempt ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek POSITION PURPOSE: Conducts internal financial and operational audits covering all segments of the school system to determine the adequacy of internal controls and compliance with policies, procedures and regulations. Tests financial transactions for compliance with existing laws, contracts, and accounting principles generally accepted in the United States of America. Prepares and presents audit reports of findings, which include recommendations for improvements. Investigates areas where there is indication of concerns or irregularities. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of data or information systems; Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps; Knowledge of generally accepted accounting principles; Knowledge of Government Auditing Standards (GAO) and the related application of those standards; Ability to execute audit programs; to document and evaluate internal controls; to analyze and evaluate accounting and auditing issues and to develop clear, concise, and comprehensive reports of the related data; ability to identify areas of risks as it relates to assigned audit areas; Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to work in a team environment; Ability to work independently and complete tasks in the absence of clear direction; Ability to ensure confidentiality of data and information; Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community. EDUCATION, TRAINING, AND EXPERIENCE Bachelor's degree in accounting, finance, business administration, or directly related field; Two years of experience in accounting, auditing, or related field; Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator's license according to the State of North Carolina requirements. PREFERRED QUALIFICATIONS: Active Certified Public Accountant (CPA) license held and/or active Certified Internal Auditor (CIA) certification; Governmental accounting or auditing experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Implements the auditing program for the school or department being audited to achieve audit objectives and to ensure that the fiscal management of the system is being effectively and appropriately performed. Ensures that adequate internal controls exist and are being applied to areas that are being audited as deemed appropriate in the circumstances. Ensures that applicable laws and regulations are being adhered to consistently, as applicable, per audit. Conducts audit tests of areas being audited to meet the objectives of the audit. The tests may include the evaluation and review of program-related data. There may be progression under the direction of the Senior Director so that some audit tests may be independently planned. Develops drafts of findings and recommendations on the area being audited, to include recommended changes in system policies, procedures, personnel, or non-compliance with laws, procedures, policies, or other criteria. Understands the school system's financial and operational areas, to include the ORACLE financial and human resources system, in order to design audit tests that fulfill the objectives of the audit. Performs other monitoring, investigations, and tests to satisfy the objectives of the audit or investigation. Keeps up to date on all school system policies and procedures relevant to assigned audits. Conducts certain types of audits as determined by the senior director. Performs other related duties, as assigned. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. EFFECTIVE DATE: 5/2023 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

LJA Mission Statement: The mission of Lake Junaluska is to be a place of Christian hospitality where lives are transformed through renewal of soul, mind and body. Located in the Smoky Mountains of Western North Carolina, Lake Junaluska is a conference and retreat center that hosts over 50,000 overnight guests annually. We have over 400 lodging rooms, a campground, and meeting space for up to 2,000 people. All of our facilities are located on a scenic 1,200 acre campus which boasts panoramic views, abundant recreation opportunities, and a 200 acre lake. Our market ranges from youth groups to affluent leisure guests primarily from the Southeastern United States. Application Instructions: Please submit a resume and cover letter explaining your interest and relevant experience. Applications without both documents may not be considered. Position Summary The Senior Executive Assistant reports directly to the Executive Director/CEO. This position provides high-level executive, administrative, and development support to the Executive Director/CEO, and the Lake Junaluska Assembly Board of Trustees, as well as the Executive Leadership Team. The Senior Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Executive Director/CEO. In support of the Executive Director/CEO, this position has significant interaction with Board and Committee members, the Executive Leadership Team, and the Lake Junaluska community. Essential Position Functions Management Support Responsible for initiating and monitoring all logistics, scheduling, recordkeeping and time management of the Executive Director/CEO's office. Ensures proper communications, resources, and administrative processes are in place and followed to support the strategic use of the Executive Director/CEO's time and resources. Maintain confidentiality and respond appropriately to sensitive and confidential matters of significance Exercise sound judgment in a variety of situations that support the strategic priorities of the Executive Directors/CEO's office. Proactively anticipate the needs of the Executive Director/CEO to ensure information is shared quickly and professionally. Identifies and analyzes problems, weighs the relevance and accuracy of information, evaluates alternative solutions, and makes recommendations. Maintain financial records in the financial accounting database for areas for which the Senior Executive Assistant has responsibility Prepares, validates, and oversees the Executive office budget Be creative and enjoy working within an environment that is mission driven, results driven, and community oriented. Administrative Support Perform high-level administrative and support functions for the Executive Director/CEO Draft letters, reports, and other documents on behalf of the Executive Director/CEO Proof and edit writings prepared by the Executive Director/CEO Assist in maintaining the daily calendar of the Executive Director/CEO Plan and coordinate all meetings and events organized by the Executive Director/CEO's Office Maintain essential files for the Executive Director/CEO and the organization in both electronic and paper formats Receive and process phone calls, emails and written correspondences for the Executive Director/CEO and Board of Trustees Serve as the coordinator for special projects and events as assigned by the Executive Director/CEO Other duties as assigned by the Executive Director/CEO Board of Trustees Support and Liaison Serves as the Executive Director/CEO's administrative liaison to the Board of Trustees and manage all Board logistics to include; Plan and coordinating semi-annual Board meetings Compiling, and assembling complex and detailed documents, and distributing meeting materials New Board member orientation Coordinate Board member meals, lodging, and reimbursement requests Prepare correspondences and reports on behalf of the Executive Director/CEO for the Board of Trustees, the United Methodist Church, and other key organizations Responsible for all correspondence and other forms of communication from the Executive Director/CEO's office and the Lake Junaluska Assembly Board of Trustees Serve as the primary custodian of records for the Lake Junaluska Assembly Board of Trustees Management Liaison Schedule and coordinate meetings of the Executive Leadership Team, Leadership Team, and the Staff Collaborates across boundaries to build strategic relationships and achieve common goals Assist in coordinating agendas for the Executive Leadership Team Prepares an account of the meetings, documenting decisions and action items Participates as an adjunct member of the Executive Leadership Team. Represents the Executive Director/CEO in designated meetings as required Qualifications Required Qualifications, Knowledge, Skills, and Abilities Associates Degree or higher Two years of experience in a similar or related position; or equivalent Experience with not-for-profit management and governance preferred Ability to work independently Demonstrated independent judgment in achieving assigned objectives Ability to read and interpret financial reports and legal documents Communication Skills: Strong proofreading and editing skills. Ability to respond to inquiries or complaints from guests, agencies, and members of the business community on behalf of the Executive Director/CEO Ability to effectively present information to guests, clients, and employees of the organization Math Skills: Ability to add, subtract, multiply, and divide Ability to compute rates, ratios, and percentages Ability to create and interpret bar graphs Able to define problems, collect data, and draw valid conclusions Proficient in computer skills including word processing, electronic mail, record keeping, spreadsheets, and routine database management Time Management: Ability to prioritize and organize daily activities Ability to effectively handle multiple tasks at the same time Performance/Success Factors Be punctual to work functions Work effectively as a member of a team Complete work in a timely, accurate, and thorough manner Perform routine duties with minimal supervision Comfort with oversight of work while in progress and upon completion Effectively represent the office of the Executive Director through example Strive for excellence in all tasks and/or duties. Commitment to operating within organizational policy and procedures Working Conditions Well-lighted, heated, and air-conditioned indoor office with moderate noise Physical Demands: Ability to lift up to 10 pounds Manual dexterity sufficient to reach and handle items, work with fingers and perceive attributes of objects and materials; ability to stand, walk, sit, and reach Light physical activity performing non-strenuous daily activities of an administrative nature, using close vision At times, be outdoors in all weather conditions. Work hours are 8:00 a.m. to 5:00 p.m. Monday through Friday with some additional hours including weekends Lake Junaluska is an Equal Opportunity Employer

Agency Safety Division 70000075 Dept of Public Safety Job Classification Title Administrative Associate II (S) Number 60000094 Grade NC02 About Us The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina. Description of Work We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina's Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you The administrative associate assists the District 7 Court Services office in Wilson, NC This position is part of the Juvenile Justice Court Services team and is responsible for performing various office duties including: Communicating effectively both orally and written with internal and external stakeholders. Completion of data entry and reporting from NCJOIN and other electronic resources Maintain inventory and ordering supplies and equipment Sorting and handling office mail Prepare documents and reports for the office Providing assistance to staff and visitors and resolving problems and/or inquiries Serve as a Notary Public Knowledge Skills and Abilities/Management Preferences NC02 Salary Range: $31,200-$49,340 DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant's potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources Management Preference: These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences. Experience maintaining confidential information within the workplace Experience assisting customers with questions. Experience with general office administrative procedures. Experience with entering data into a database. Current Notary Public Work Schedule: This is a full-time position. Monday-Friday, 8am-5pm We offer great Benefits! This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator Supplemental and Contact Information The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job. Public Service Loan Forgiveness Program For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit ****************** to learn more. Transcripts Degrees and transcripts must be received from appropriately accredited college or university. Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education. International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification :****************************** Military Experience Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application. Applicants seeking National Guard Preference: A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS). A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22. The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape. "PREA Hiring and Promotion Prohibitions. Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated, or justice involved, and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency, prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks. If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: Juvenile Justice Officer & Juvenile Court Counselor Certification. Per NC General Statute 143B-1209.54, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process. Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification. #JJ Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Kassia Elizabeth White Recruiter Email: **********************

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Associate, Administrator Job Description: The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail. This position works with many of HITT's executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor. Responsibilities Catering and Concierge Service * Executes catering requests as assigned by the Office Manager * Coordinates with the Office Manager the details regarding logistics for large catering events * Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing * Sets up food and ensures that conference rooms are properly organized to host requested events * Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces * Communicates with the event organizer to ensure that all details are covered for an exceptional event experience * Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed * Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed * Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team * Collaborates with Administrators in preparing promotional items needed for events and marketing requests * Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support * Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring * Books conference rooms set-up time before the event and after the event for breakdown Administrative Support * In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map. * Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires * Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes * Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates Qualifications * A high school degree is required * Proficiency in Microsoft Office, especially Word and Outlook, is required * Knowledge of basic clerical and administrative procedures is required * Knowledge of customer service principles and practices * Basic reading and writing skills * Excellent verbal communication skills. * This position is fully on-site and is not eligible for remote work. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.