Executive administrative assistant jobs in North Charleston, SC - 67 jobs
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Administrative Assistant
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Executive Personal Assistant
PFP Logistics
Executive administrative assistant job in Charleston, SC
We are seeking a highly reliable, proactive, and hands-on Executive Personal Assistant to support both professional and personal operations for the President of the company, with a strong emphasis on property maintenance and organization. This full-time role requires someone who takes initiative, enjoys working with their hands, and can seamlessly balance physical tasks with administrative and personal support responsibilities.
Key Responsibilities
Property & Facility Maintenance
Perform light maintenance, repairs, and general upkeep across residential and office properties
Handle basic plumbing, electrical, painting, and carpentry tasks
Conduct regular property inspections and address issues promptly
Maintain tools, supplies, and workspaces in an organized, ready-to-use condition
Manage seasonal tasks such as pressure washing, gutter cleaning, and small home improvement projects
Landscaping & Grounds Care
Mow, edge, trim, and maintain lawns and landscaped areas
Plant, prune, and care for trees, shrubs, and flowers
Maintain irrigation systems and oversee general outdoor cleanliness and curb appeal
Manage seasonal cleanup and yard waste removal
Vehicle & Equipment Management
Clean, maintain, and schedule service for company and personal vehicles
Ensure all tools, landscaping equipment, and maintenance materials are in good working order
Administrative & Personal Support
Manage schedules, appointments, and communications as needed
Assist with errands, deliveries, and household or business-related shopping
Coordinate service appointments and oversee vendors when external help is required
Support travel arrangements, reservations, and general organization
Animal & Household Care
Feed, walk, and care for
large
dog daily
Transport pets to and from the groomer, vet, or boarding facility
Ensure pets and household needs are cared for when the owner is traveling
Ideal Candidate
Highly organized, self-sufficient, and comfortable working both indoors and outdoors
Hands-on and skilled in maintenance, landscaping, and property care
Professional, discreet, and dependable with strong communication skills
Valid driver's license and reliable transportation required
Flexible availability, including occasional evenings or weekends
Experience in property or facility maintenance preferred
Why Join Us
This is a dynamic, hands-on position ideal for someone who thrives on variety-balancing property maintenance, organization, and personal assistant responsibilities. If you're resourceful, reliable, and take pride in keeping things running smoothly, we'd love to hear from you!
$49k-75k yearly est. 60d+ ago
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Executive Assistant
Seamon, Whiteside and Assoc 4.1
Executive administrative assistant job in Charleston, SC
SeamonWhiteside is seeking a highly organized, resourceful, and discreet ExecutiveAssistant to provide comprehensive support to our Management Team. This individual will be responsible for a wide range of administrative, logistical, and project-based duties requiring exceptional judgment, initiative, and attention to detail.
About Us
Since the company's beginning in 1985, we've blended the disciplines of civil engineering and landscape architecture from concept to completion to create places of legacy and inspiration for our clients, community, and family. There is a big difference in how engineers and landscape architects visualize a project. At SW+, we approach every plan from both points of view, working together to create a successfully integrated venture. In our world, that's a good thing.
With the goal of being the best design firm in the region, the SW+ leadership team continues to attract the brightest talent, each with a unique expertise in one of the many facets of land design. SW+ has a diverse portfolio at a variety of scales in both the public and private sector, including mixed-use commercial developments, urban and suburban multifamily, healthcare, office, high-end resort, and parks and recreation projects.
With over 195+ employees, and offices in Mount Pleasant, Greenville, Summerville, and Spartanburg, SC, as well as Charlotte and Raleigh, NC, SW+ inspires employees to stand behind its tagline, of designing innovative spaces that enrich lives and leave a legacy for future generations.
Company culture is at the core of who we are. SW+ offers a mentorship program and other professional growth opportunities. In addition, company sponsored events, such as golf tournaments, sports teams, and happy hours, along with philanthropic endeavors, provide opportunities throughout the year to lift morale and strengthen bonds between coworkers.
Essential Job Functions
Executive Support & Administration
Provide proactive, high-level administrative support to the Executive Management Team, ensuring smooth and efficient day-to-day operations.
Manage complex calendars and coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
Draft, proofread, and edit correspondence, presentations, reports, and internal communications with a high degree of accuracy and professionalism.
Handle confidential and sensitive information with discretion and integrity.
Serve as a liaison between executives, internal departments, and external stakeholders, ensuring clear and timely communication.
Organize and maintain department electronic files and documentation systems.
Coordinate travel arrangements for the executive team, including flight research and booking, hotel and dinner reservations, ground transportation, detailed itineraries, and conference registrations.
Prepare and process monthly travel and expense reports accurately and in a timely manner.
Coordinating vehicle maintenance, arranging drivers for corporate events, and running occasional errands.
Preparing client-facing materials such as gift bags, meeting packets, and presentation folders.
Assist in the organization and administration of strategic employee recruitment efforts as directed by the Management Team.
Providing logistical and hospitality support for key clients and strategic recruitment meetings, events, and conferences.
Maintain professionalism and responsiveness while managing competing priorities and deadlines.
Project & Operations Coordination
Manage multiple projects simultaneously, following through on deliverables with minimal supervision.
Proactively anticipate the needs of executives and offer creative, effective solutions within a dynamic and growing organization.
Prepare and distribute materials for meetings, including agendas, reports, and presentation decks.
Attend and take meeting minutes at Management Team meetings, Board of Directors meetings, and Shareholder meetings.
Collaborate on special projects by conducting research, compiling data, writing, and fact-checking.
Departmental & Organizational Support
Assist with departmental budget tracking and expense reconciliation.
Maintain and update the Management Team's Teams channel and related communication platforms.
Support other strategic initiatives as assigned by the management team.
Requirements
Education: Associate's or Bachelor's degree preferred
Experience:
Minimum of 5 years' experience supporting senior executives, ideally within an engineering, construction, or professional services environment.
Proven ability to manage complex priorities and deliver high-quality work independently.
Desired Skills
Exceptional organizational and time management skills with a strong attention to detail.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and document management systems.
High level of professionalism, discretion, and sound judgment.
Self-motivated, proactive, and adaptable in a fast-paced environment.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Excellent written, verbal, and graphic communication skills
Strong organizational and project management skills
Positive attitude and strong work ethic
Excellent problem solving and critical thinking skills
Excellent interpersonal skills - ability to effectively interact with individuals at all levels
Ability to be both creative and analytical
Positive, solution-oriented attitude
Detail-oriented and accurate
Ability to work in a team environment
SW+ Benefits
Flexible schedule (Work/Life Balance)
10 Company Paid Holidays
100% Company paid Dental, STD, LTD, and Term Life Insurance
Monthly Cell Phone Reimbursement
Paid Time Off (PTO)
Medical, Vision, Voluntary Term Life, Accidental, Critical Illness, Allstate Term to 100 Life Insurance, and Nationwide Pet Insurance.
401K with employer match
Health Savings Account (HSA)/ Flexible Spending Account (FSA)
Wellness Program
For more information on our company and benefits, please visit our website at
***********************
SeamonWhiteside is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
$41k-56k yearly est. 46d ago
Executive Assistant
Ted Law Firm
Executive administrative assistant job in Charleston, SC
Job Description
ExecutiveAssistant to Founder Seeking an energetic, organized professional with an extraordinary ability to organize tasks and ensure they are all followed through on. You'll be in the prime position, working directly with the founder of two successful companies, helping run those companies and the personal needs of the founder. This will largely consist of cataloging personal and professional needs, scheduling them, and helping execute a variety of tasks for two companies.
Job seekers should love planning, organizing, and diving into new challenges. You'll learn a lot in this position that will be helpful throughout your career. Strong opportunities for advancement and bonus for the right candidate. A proactive team player with an ability to transform "to do" items into "done" will be highly successful in this position.
Compensation:
$35,000 - $50,000
Responsibilities:
Serve as the main contact for high-level executive
Help prepare meetings and take detailed minutes
Ensure basic bookkeeping duties are completed
Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
Manage office duties such as organizing filing systems and ordering office equipment and supplies
Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive
Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.
Generally organizing and executing daily tasks usually associated with the founder
Qualifications:
Strong organizational skills, communication skills, time management skills, and interpersonal skills
Accustomed to working on strict deadlines and handling confidential information
Must be comfortable using Microsoft Office
About Company
Ted Law Firm is a next-generation personal injury law firm built on best practices from top firms nationwide. We're growing quickly and offer excellent opportunities for advancement.
$35k-50k yearly 24d ago
UNIV - Administrative Assistant - Surgery: Plastic Surgery
MUSC (Med. Univ of South Carolina
Executive administrative assistant job in Charleston, SC
The Department of Surgery, Division of Plastic Surgery, is actively recruiting for an AdministrativeAssistant. This is an autonomous position providing high level administrative support to multiple surgeons within the division. The AdministrativeAssistant will perform various duties for clinical, academic, research, and public service activities in order to optimize time spent by these doctors on administrative matters.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC001072 COM SURG Plastic Surgery CC
Pay Rate Type
Hourly
Pay Grade
University-04
Pay Range
33,339.00 - 47,509.00 - 61,680.000
Scheduled Weekly Hours
40
Work Shift
Price Range:
$33,339.00 - $47,509.00 - $61,680.00 (min - mid - max)
Job Duties:
* 35% - Serves as the contact person for multiple Plastic surgeons. Coordinates their schedules, including scheduling meetings, preparing travel arrangements, and clinic patient visits, etc. Maintains their calendars and assembles all appropriate information for upcoming meetings or patient visits. Briefs physicians prior to meetings.
* 20% - Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Responsible for scheduling and coordinating patient diagnostic tests, or other ancillary procedures. Knowledge of insurance and the process for prior authorizations.
* 20% - Coordinates all administrative requirements of faculty member, i.e. tracks CME credits, assists with applications and licenses coordinates reimbursements, triages phone calls, sorts and responds to mail correspondence.
* 15% - Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately.
* 10% - Serves as backup for scheduling and coordinating patient surgeries.
Additional Knowledge, Skills, & Abilities Preferred:
Employee must have a thorough knowledge of office procedures and protocols, excellent typing abilities, high level of organization, detailed knowledge of proper grammar and spelling, responsibility, diplomacy, logic, verbal expression, tactfulness, and confidence. Must have thorough knowledge Microsoft office, Adobe, and general computer skills. Strong preference will be given to candidates that have experience in a medical office setting and EPIC.
Additional Job Description
Minimum Requirements:
A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.
Physical Requirements:
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: ***************************************
$61.7k yearly 18d ago
Associate, Administrative Services
Hitt 4.7
Executive administrative assistant job in Charleston, SC
Administrative Support Assistant - General Sessions
Berkeley County, Sc 3.9
Executive administrative assistant job in Moncks Corner, SC
This position typically performs basic administrative tasks; and deals courteously and effectively with fellow employees and citizens. ESSENTIAL JOB FUNCTIONS: * Enter all court-imposed sentences into the computer system. * Ability to work in an intense environment while interacting face-to-face with law enforcement, clients of the court, bondsmen, and members of the justice system.
* Use multi-tasking skills daily to effectively and efficiently handle inquiries and responses to public requests for copies of warrants, files, sentencing sheets, and other related documentation.
* Receive applications for Public Defender representation and performs the initial screening to determine eligibility.
* Issue all General Sessions bench warrants, enters them into the computer system and closes out pending cases.
* Clock/post pleadings, motions and all orders (including probation orders) in the computer system.
* Manages documentation related to sentencing, jail release and expungements.
* Process requests for interpreters (foreign language and hearing impaired).
* Process/handle bonds and receives payments for fines.
* Provides administrative support for the department which requires an understanding of complex processes, data, and/or operations of the department.
* Performs administrative duties including basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, computer operation, data entry and review.
* Creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events.
* Updates supervisor of critical issues/events.
* Provides detailed responses to requests for information; reviews and updates administrative procedures.
* Prepares and files required metrics and regulatory reports.
* Assists the public by providing customer service.
* Assists employees with clerical needs.
* Takes precise messages and ensures prompt delivery to appropriate staff.
* Maintain adequate supplies.
* Handles and delivers mail.
* Performs data entry and review.
* Issues refunds.
* May attend various meetings.
* Performs other duties as assigned.
* High School diploma or equivalent;
* Two (2) years of related administrative experience.
Special Requirements:
* Data Entry/Basic Skills score of71is required for this position;
* Word score of45and Excel score of40required for this position;
* Departmental testing may be administered during interview;
* A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file.
Knowledge, Skills and Abilities:
* Knowledge of personal computers, including Word and Excel.
* Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
* Skill in the use of general office equipment.
* Ability to accept payments.
* Ability to manage inventory and property.
This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.The work is regularly performed in a relatively safe, secure and stable work environment. Thirty-seven and one half (37.5) hours per week. Normal operating hours are Monday through Friday 9:00am until 5:00pm with the ability to work flexible hours when necessary. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.
$27k-33k yearly est. 13d ago
Foster Care Administrative Assistant
Epworth Children's Home 3.5
Executive administrative assistant job in Summerville, SC
For more than 126 years, Epworth Children's Home has grown and adapted to the individual needs of children and families by providing a safe and nurturing environment, evidence-based practices, and programs across the continuum of care and across the state of South Carolina.
Position Summary:
Performs various administrative duties as needed for the Foster Care department including monitoring and tracking compliance.
Qualifications:
Two years administrative experience or an equivalent mix of education
and experience
Computer experience and/or training in Microsoft and Excel
Exhibits strong customer service
Has a belief system and engages in faith practices that are compatible with those of the United Methodist Church
Must be able to pass standard background checks, including: drug screen, employment physical, SLED, DSS Central Registry and Sex Offenders Registry
What Epworth Children's Home offers full time employees:
Rewarding Client Focused work environment
Excellent Medical, Dental, Vision and Prescription Drug Plans
Company paid life insurance
Voluntary benefits such as STD, LTD, Group life
403(b) with company match
Ample vacation and sick leave
Mission/Volunteer leave
Credit Union
Employee Assistance Program
Eligible employer for the Public Service Loan Forgiveness (PSLF) program
Career opportunities throughout the state of SC!
The mission of Epworth Children's Home is to serve children, youth and families through caring, safe, Christian communities, where hurts are healed, hope is nurtured, and faith in God, self, and others is developed.
Executive administrative assistant job in Mount Pleasant, SC
Jan-Pro Cleaning Systems of the SC/GA Coast is looking for an Office Coordinator/ Operations AdministrativeAssistant to perform a variety of administrative tasks and provide support to our Operations Department. The position is located at our Mt. Pleasant, SC office.
JOB DUTIES:
Greeting clients, visitors, and staff with a professional and courteous manor.
Maintaining a clean and organized reception area that reflects the company's commitment to high standards.
Professionally answer main telephone line, screen, and direct calls. Monitor main line voicemail messages.
Maintain inventory of office and cleaning supplies and place orders when needed. Unbox cleaning supplies that we sell and organize in the supply closet.
Put together franchise kits for purchase after they have completed training.
Write up all supplies purchased by franchise owners on supply purchase sheets and give to accounting for billing.
Responsible for checking out, checking in, and inspecting all Jan-Pro rental equipment to franchise owners.
Monitor the supply email account and place supply orders for customers with our supplier.
Monitor the customer care email address when our customer care representative is out of the office and enter customer calls into our company software.
Create customer and franchise files. Scan and load documentation into our company software related to customers and franchises.
Assist the accounting department by mailing out monthly invoices.
Monitor and maintain office equipment. Place service calls when there are any issues with office equipment.
Issue security access badges and contact the security company to program badges.
Perform administrativeassistant duties to the Operations Department which will included but not limited to: performing follow-up calls, coordinating the transfer of client keys, sending out paperwork for signatures, schedule training for franchise owners, ensuring all required documentation is received for franchise files, ordering franchise marketing materials, and ordering FDD books.
EDUCATION AND REQUIRED SKILLS:
High School Diploma or GED
Two years of administrative experience.
Excellent written and verbal communication skills.
Experience with MS Word, Excel, and Outlook.
Experience with scanning documents and uploading them.
Ability to multi-task.
Detail oriented.
PHYSICAL REQUIREMENTS:
Ability to lift 25 lbs.
Ability to sit for prolonged periods of time
COMPENSATION:
We offer a competitive salary based upon experience
Company paid short term disability, long term disability, and life insurance
Medical, vision, and dental insurance
Company contribution to SIMPLE IRA plan
Paid vacation, sick days, and holidays
$28k-37k yearly est. Auto-Apply 60d+ ago
Engineering Admin. Assistant
Salamander Charleston Employer LLC
Executive administrative assistant job in Charleston, SC
OBJECTIVE
Under the supervision of the Director of Engineering , the AdministrativeAssistant performs accounting procedures, creates and maintains files, enters data, order supplies, schedules appointments, and provides guidance to callers. Maintains and contributes to a positive work environment.
ESSENTIAL JOB FUNCTIONS
The AdministrativeAssistant will be the principal user of the Computerized Maintenance Management Software (CMMS) by entering and tracking work orders, printing preventive maintenance (PM) schedules, maintaining equipment record database, and purchasing and tracking inventory.
Prepares departmental payroll; maintains staff training records, manuals, and personnel files; and records the minutes of staff meetings.
The AdministrativeAssistant is responsible for Nuvola, purchase orders, vendor paperwork, filing, invoicing and project tracking.
Maintains organized records of equipment manuals and drawings. Performs field verifications of database records. Ensures compliance with organization's accounting procedures for purchase orders, invoices, expense reports, budget estimates and all other related items.
Schedules appointments for Director of Engineering as well as arranges travel schedule and reservations.
Reads and routes incoming mail; prepares outgoing mail. Composes and types routine correspondence and statistical reports plus files correspondence and other records with high level of organization.
Answers calls and provides information to callers or routes call to appropriate official and places outgoing calls.
Greets visitors, ascertains nature of business, and conducts visitors to Director of Engineering, Engineering Supervisor, or appropriate person.
Works scheduled shifts, reports to work on time, and complies with hotel's dress code. Follows and supports the Mission Statement and Core Values.
While performing the duties of this job, the employee may work near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet.
EDUCATION/EXPERIENCE
Associate degree or equivalent from two-year College or technical school; and six months to one year of related experience and/or training; or equivalent combination of education and experience.
KNOWLEDGE AND SKILLS
Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
Able to locate blueprints and documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Able to write routine reports and correspondence.
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Able to compute rate, ratio, and percent and to draw and interpret bar graphs.
Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Able to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
ESSENTIAL PHYSICAL DEMANDS
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
80% - Use hands to finger, handle, or feel objects, tools, or controls; 30% - Stand/walk; 70% - Sit; 30% - Reach with hands and arms; 10% - Climb or balance; 10% - Stoop, kneel, crouch, or crawl; 100% - Talk or hear; and 10% - Taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
Salamander Collection is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Salamander is a drug-free workplace and participant in E-Verify.
$25k-34k yearly est. Auto-Apply 8d ago
Administrative Assistant
Vets Hired
Executive administrative assistant job in Charleston, SC
Requirements:
Four (4) years with a degree OR eight (8) years with HS/GED of experience, to include:
Word processing
Spreadsheet development
Documenting management issues
Financial analysis
Data collection
Report processing
Brief preparation
Reading milestone schedules
Sending and receiving emails
Two (2) years of work experience within DoD
Experience may be achieved simultaneously
Equal Opportunity Statement:
This employer is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.
Working Place: Charleston, South Carolina, United States Company : 2025 Oct 16th Virtual Fair - Fusion Technology
$25k-34k yearly est. 60d+ ago
Administrative Asst. for Managing Director
Ifas LLC
Executive administrative assistant job in Charleston, SC
Interested in Applying? Start Here.
Before you jump in, ask yourself a few things:
Can you manage time and attendance with accuracy and consistency?
Do you enjoy bringing order to moving parts like visits, meetings and occasional events?
Are you professional, approachable and steady even when plans shift without notice?
Do you collaborate well and communicate clearly with a wide range of staff?
Can you edit documents for grammar, clarity and clean formatting?
Are you looking to build a long-term career supporting the Department of State in Charleston, SC?
If most of these sound like you, keep going.
What Makes This Opportunity Different
Everyone who supports this Department must be able to hold or obtain a Secret security clearance. That clearance can significantly expand your future career options in the Federal government, including pathways to direct-hire roles. In other words, this job does not just give you a paycheck. It gives you access.
Minimum Requirements
Associate degree plus two years of relevant experience
Strong organizational, written and verbal communication skills
Ability to follow direction and understand brief explanations of tasks
Proficiency with Microsoft applications such as Outlook, Teams, OneDrive, OneNote, Forms, SharePoint, Excel, PowerPoint and Word
Ability to learn and independently use Department of State administrative systems
Ability to interpret and apply written guidelines, policies and procedures
Capacity to work independently with minimal guidance, while staying responsive to daily operational needs
Highly Preferred Skills
Mastery of the Microsoft Productivity Suite 365
Advance skills with Excel
Administrative knowledge of SharePoint
Knowledge or ability to learn Microsoft Forms
What Our Most Successful Employees Demonstrate
Brings a dynamic presence that strengthens relationships and supports team engagement across GFO.
Demonstrates initiative with a proactive mindset and confidence handling a wide range of office situations.
Actively seeks to understand GFO operations, workflows, and organizational priorities to support mission readiness.
Delivers consistent, high quality customer service while communicating clearly with staff at all levels.
Learns quickly, adapts to changing policies and priorities, and embraces the realities of GFO's ever-shifting workload.
Works independently with sound judgment and effectively shifts between multiple tasks throughout the day.
Department Overview:
You will support the leadership of Global Financial Operations. This role provides principal secretarial and administrative support to the Managing Director, Front Office staff, supervisors and a diverse team of contractors and civil service employees. You must be comfortable working independently, understanding office routines and learning the organization's programs and procedures.
Key Responsibilities
Manage calendars, schedules and leave for the Managing Director, Front Office staff and GFO government employees
Work collaboratively with Front Office staff to ensure the Managing Director receives consistent, high quality administrative support
Prepare travel orders and coordinate accommodations, transportation and travel documentation
Review travel reimbursements and ensure compliance with Department of State and CGFS travel policies
Produce and track travel authorizations in E2, secure e-tickets, obtain visas and draft country clearance requests
Assist with renewal of Diplomatic and Tourist passports
Handle operational issues that cannot always be escalated to supervisors
Prepare, proofread, and edit correspondence, reports and agendas
Serve as timekeeper using WebTATEL and maintain master sign-in logs for time and attendance
Schedule meetings, manage conference facilities and coordinate calendars
Manage core office functions such as mail distribution, supply ordering, scanning, copying and inventory, and ensure proper operation and maintenance of printers, copiers, fax machines, digital senders and other office equipment.
Maintain civil service training records in IDP (Individual Development Plan) Database
Prepare materials for meetings, conferences and calls
Attend meetings, take minutes, capture key decisions, and action items
Support hiring activities such as scheduling interviews and maintaining documentation
Prepare special reports and summaries using information from various sources
Verify and coordinate all visitor access, ensuring proper clearance through FLETC and DOS while validating that every individual meets required approval standards before arrival.
Other Front Office duties as assigned
Work Schedule
Standard 8-hour shift between 7:15 a.m. and 6:00 p.m., with a 45-minute non-compensated break.
Additional hours may be required with Project Manager and DoS approval.
100% on-site position.
Software Systems Utilized
Microsoft 365 (Word, Excel, PowerPoint, Publisher, Teams, OneDrive, OneNote, Forms, SharePoint, and Outlook)
WebTATEL (Timekeeping)
E2 (GeT) Solutions (Travel System)
IDP database system (Education Requirement Tracking System)
Power Apps to include Power BI
$25k-34k yearly est. Auto-Apply 27d ago
Administrative Assistant
Muc Holdings LLC
Executive administrative assistant job in Charleston, SC
MUC is a software company seeking to fulfill a Part-Time AdministrativeAssistant. We can transition into a full-time role as well.
We are looking for someone located in the Charleston, SC (Mt. Pleasant) area that is able to retrieve mail from the post office and other administrative tasks. This role is remote work, aside from picking up the mail from the post office in Mt. Pleasant daily.
Flexible hours, benefits, and a great working environment!
Job Purpose: The AdministrativeAssistant is responsible for assisting HR and offer general staff support. This will consist of sorting and scanning the mail, answering phones, scheduling meetings, streamlining processes, and other assorted tasks.
AdministrativeAssistant Duties include, but are not limited to:
Provide administrative support for efficient operations of the company.
Carry out filing, typing, copying, scanning, etc.
Answering and directing phone calls in a professional manner.
Exhibits polite and professional communication via phone, e-mail, mail, and in-person.
Create and maintain filing systems (electronic and physical).
Turning off paper bills, switching on electronic bills.
Update and maintain policies and procedures
Knowledge, Skills and Abilities:
Strong computer navigation skills
Highly organized
Excellent verbal and written communication skills
Knowledge of office equipment (fax machine, printers, computers, phones, etc.)
Attention to detail
Ability to handle confidential and sensitive information
Capable of working independently and prioritizing tasks
Skilled in all Microsoft Office Products
Desired Qualifications:
High school degree (required)
Experience in Administrative role (not required)
10:30AM-2:00PM Monday-Friday, off on holidays and weekends!
$25k-34k yearly est. Auto-Apply 26d ago
Administrative Assistant
Ashcraft & Gerel, LLP 4.0
Executive administrative assistant job in Charleston, SC
Ashcraft & Gerel LLP is a growing multi-state law firm with a 70-year legacy, is looking for a full-time AdministrativeAssistant to join our highly reputable team in our Charleston office.
Key Responsibilities:
Right-Hand Support: Provide essential support to the Firm's owners, acting as their primary assistant and point of contact.
Office Management: Assist with the day-to-day management of the office, including maintaining a clean and organized workspace, monitoring and replenishing office supplies, and handling inbound and outbound mail
Travel Arrangements: Coordinate travel arrangements for the owners, including booking flights, accommodations, and transportation as necessary.
Calendar Management: Manage and maintain the owners' calendars, scheduling appointments, meetings, and conferences.
Client Interaction: Greet and assist clients and visitors in a professional and welcoming manner.
Documentation: Assist with document preparation, including typing, formatting, and proofreading.
Misc. Administrative Tasks: Provide additional office tasks and administrative support as needed.
Qualifications:
Minimum of 1 years of professional experience in a similar role.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational skills with an eye for detail.
Excellent communication and interpersonal skills.
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
Dependable and punctual.
A proactive, quick learner.
Previous administrative / executiveassistant experience a plus.
Job Type: Full-time, non-exempt
Benefits & Perks:
Healthcare, dental, vision
PTO & holidays
Retirement plan
Professional development
How to Apply
Submit resume and cover letter.
Equal Opportunity Statement
Ashcraft & Gerel LLP is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
$27k-38k yearly est. Auto-Apply 13d ago
Administrative Assistant
Mayzo
Executive administrative assistant job in Walterboro, SC
Responsive recruiter Replies within 24 hours Benefits:
401(k)
Competitive salary
Dental insurance
Free food & snacks
Free uniforms
Health insurance
Paid time off
Training & development
Vision insurance
Wellness resources
Job title: AdministrativeAssistant Department: Mayzo Operations Center Reports to: Director of MOC Type: Full Time, In-Office Mon-Fri Location: Mayzo Operations Center, Walterboro, SC Compensation: $30 per hour (40 hours a week) Overview:Mayzo is seeking a highly organized and detail-oriented AdministrativeAssistant to join our Operations team. This hands-on, individual contributor role provides administrative support across multiple departments, including logistics, shipping, and production duties. In our collaborative, team-based culture, this position plays a key role in ensuring the seamless execution daily operations, improving process efficiency, and supporting high levels of customer satisfaction. This is an exciting opportunity to join a vibrant, privately held company that combines the energy and growth of an entrepreneurial start-up with the stability, brand recognition, and strong financial foundation of a 40-year-old business. Duties and Responsibilities:
Provide administrative support to multiple departments as needed.
Maintain accurate, organized documentation of operational activities.
Assist with logistics, shipping, and production-related administrative tasks
Participate in cross-functional meetings to support communication and collaboration.
Support process improvements to enhance operational efficiency.
Qualifications:
High school diploma or GED required
Strong clerical and administrative skills
Proficient in Microsoft Office and CRMs; comfortable learning new technologies
Excellent verbal and written communication skills
Strong time management and organizational abilities
High attention to detail
Experience with logistics or operations support preferred
Effective interpersonal and collaboration skills
Benefits:
Health, Dental, and Vision Insurance
401(k) Plan
Flexible Spending Account and Health Savings Account
Life Insurance
Short Term and Long-Term Disability
Paid Time Off
Supervisory Responsibilities
None
The above is intended to outline the general content and requirements for this role and should not be considered an exhaustive list of duties, responsibilities, or physical demands. Nothing in this job description limits management's right to assign or reassign tasks as needed. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.
Mayzo is committed to a fair, merit-based hiring process. We use inclusive job postings, standardized evaluation criteria, and provide training to hiring managers on bias awareness. Accommodations are available throughout the recruitment process, and our practices are regularly reviewed to ensure equal opportunity and a respectful, harassment-free workplace.
Compensation: $30.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
As a Mayzo job applicant, you have an opportunity to join a vibrant privately-held company with the excitement and growth of an entrepreneurial start-up, yet with the endurance of a 38-year-old business with brand recognition and financial stability.
Mayzo provides specialty chemical additive solutions on a global scale in a wide range of markets. Mayzo's proven materials make manufacturing processes safer and more efficient while reducing costs and creating more sustainable, durable, and reliable end-products. Mayzo's antioxidants and UV absorbers function as stabilizers to prevent product damage due to heat, light, or oxygen exposure. Other technologies include optical brighteners, release coatings, polymer enhancers, phenolic resins, and cutting edge masterbatches and blends.
Since 1986, customers have relied on the Mayzo team for their ingenuity, responsiveness, and extraordinary service culture.
$30 hourly Auto-Apply 9d ago
Summerville Ministry Administrative Assistant
Seacoast Church 3.4
Executive administrative assistant job in Summerville, SC
Hours: Part-time, 20 hours/weekly Summerville Associate Pastor The mission: Seacoast Church goes all out in our mission to help others Find God, grow your Faith, discover your Purpose, and Make a Difference. The Summerville Ministry AdministrativeAssistantassists the Associate Campus Pastor with Small Group support and other ministry-related administrative needs.
Key Responsibilities:
Be proactive and available to support the Summerville Associate Pastor and Ministry Team in achieving goals aligning with mission of the church
Manage the day-to-day administrative functions and tasks that assist in keeping the Small Group ministry running efficiently
- Calendar and communication support
- Aggregate small group data from semesters and events that identify growth trends and opportunities
Help maintain accurate metrics for small groups at the Summerville Campus
Other administrative responsibilities as needed, communicated by the Summerville Ministry Team
Work with Central Small Group Pastor in ordering merchandise and other design assets for Connect Weekend seasons
Attend and participate in Summerville Campus meetings
Stay informed and Trained on all Platforms used by Seacoast: Ministry Platform, Espace, Wrike, Ramp, Planning Center
Assist ministry leaders in creating and implementing effective communication plans through social media, texts, and emails
Collaborate with Creative Team in creation of promotional and informational content for events and ministries
Job Essentials:
Christ Follower (Seacoast Church makes hiring decisions aligned to our religious faith and beliefs)
A passion to support those who help people find God, grow their faith, discover their purpose and make a difference
Capable of learning and adapting to new systems and software platforms as needed
Ability to manage multiple projects, prioritize responsibilities and provide information in a timely and effective manner
Live and drive Seacoast cultural values to Love God. Love People. Make it Better. And Have a Good Attitude.
Acknowledgement By submitting my application I acknowledge and consent to terms of the privacy policy which applies to the applicant tracking service being offered by Trakstar on behalf of Seacoast Church. The privacy policy offers an explanation of how and why your data will be collected, how it will be used and disclosed, how it will be retained and secured, and what legal rights are associated with that data (including the rights of access, correction, and deletion). The policy also describes legal and contractual limitations on these rights. The specific rights and obligations of individuals living and working in different areas may vary by jurisdiction. I certify that my answers to all questions will be true and correct. I understand that if I am employed, any false, misleading or otherwise incorrect statements made on this application or during the pre-employment process may be grounds for my immediate termination. I understand and authorize and agree that Seacoast Church may conduct national and local criminal biographical searches, state sexual offender searches, credit file and motor vehicle checks when appropriate and applicable. I agree to sign any and all authorizations by appropriate companies or entities who are engaged in, including but not limited to, South Carolina Law Enforcement Division, The Federal Bureau of Investigation, and any other necessary agencies. I also understand, if employed, that I am required to abide by all the rules and regulations of Seacoast Church. Seacoast Church is an Equal Opportunity Employer. While we make employment decisions that are aligned to our faith and beliefs, we do not discriminate based on race, color, sex, national origin, age, disability or any other characteristic protected by law. This application will only be valid for the position in which I am applying and will remain active for 45 days. If I wish to apply to another position or the 45 active period has passed, I may need resubmit a new application.
$19k-29k yearly est. 14d ago
Executive Assistant
Seamon, Whiteside and Assoc, Inc. 4.1
Executive administrative assistant job in Mount Pleasant, SC
Job DescriptionDescription:
SeamonWhiteside is seeking a highly organized, resourceful, and discreet ExecutiveAssistant to provide comprehensive support to our Management Team. This individual will be responsible for a wide range of administrative, logistical, and project-based duties requiring exceptional judgment, initiative, and attention to detail.
About Us
Since the company's beginning in 1985, we've blended the disciplines of civil engineering and landscape architecture from concept to completion to create places of legacy and inspiration for our clients, community, and family. There is a big difference in how engineers and landscape architects visualize a project. At SW+, we approach every plan from both points of view, working together to create a successfully integrated venture. In our world, that's a good thing.
With the goal of being the best design firm in the region, the SW+ leadership team continues to attract the brightest talent, each with a unique expertise in one of the many facets of land design. SW+ has a diverse portfolio at a variety of scales in both the public and private sector, including mixed-use commercial developments, urban and suburban multifamily, healthcare, office, high-end resort, and parks and recreation projects.
With over 195+ employees, and offices in Mount Pleasant, Greenville, Summerville, and Spartanburg, SC, as well as Charlotte and Raleigh, NC, SW+ inspires employees to stand behind its tagline, of designing innovative spaces that enrich lives and leave a legacy for future generations.
Company culture is at the core of who we are. SW+ offers a mentorship program and other professional growth opportunities. In addition, company sponsored events, such as golf tournaments, sports teams, and happy hours, along with philanthropic endeavors, provide opportunities throughout the year to lift morale and strengthen bonds between coworkers.
Essential Job Functions
Executive Support & Administration
Provide proactive, high-level administrative support to the Executive Management Team, ensuring smooth and efficient day-to-day operations.
Manage complex calendars and coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
Draft, proofread, and edit correspondence, presentations, reports, and internal communications with a high degree of accuracy and professionalism.
Handle confidential and sensitive information with discretion and integrity.
Serve as a liaison between executives, internal departments, and external stakeholders, ensuring clear and timely communication.
Organize and maintain department electronic files and documentation systems.
Coordinate travel arrangements for the executive team, including flight research and booking, hotel and dinner reservations, ground transportation, detailed itineraries, and conference registrations.
Prepare and process monthly travel and expense reports accurately and in a timely manner.
Coordinating vehicle maintenance, arranging drivers for corporate events, and running occasional errands.
Preparing client-facing materials such as gift bags, meeting packets, and presentation folders.
Assist in the organization and administration of strategic employee recruitment efforts as directed by the Management Team.
Providing logistical and hospitality support for key clients and strategic recruitment meetings, events, and conferences.
Maintain professionalism and responsiveness while managing competing priorities and deadlines.
Project & Operations Coordination
Manage multiple projects simultaneously, following through on deliverables with minimal supervision.
Proactively anticipate the needs of executives and offer creative, effective solutions within a dynamic and growing organization.
Prepare and distribute materials for meetings, including agendas, reports, and presentation decks.
Attend and take meeting minutes at Management Team meetings, Board of Directors meetings, and Shareholder meetings.
Collaborate on special projects by conducting research, compiling data, writing, and fact-checking.
Departmental & Organizational Support
Assist with departmental budget tracking and expense reconciliation.
Maintain and update the Management Team's Teams channel and related communication platforms.
Support other strategic initiatives as assigned by the management team.
Requirements:
Education: Associate's or Bachelor's degree preferred
Experience:
Minimum of 5 years' experience supporting senior executives, ideally within an engineering, construction, or professional services environment.
Proven ability to manage complex priorities and deliver high-quality work independently.
Desired Skills
Exceptional organizational and time management skills with a strong attention to detail.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and document management systems.
High level of professionalism, discretion, and sound judgment.
Self-motivated, proactive, and adaptable in a fast-paced environment.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Excellent written, verbal, and graphic communication skills
Strong organizational and project management skills
Positive attitude and strong work ethic
Excellent problem solving and critical thinking skills
Excellent interpersonal skills - ability to effectively interact with individuals at all levels
Ability to be both creative and analytical
Positive, solution-oriented attitude
Detail-oriented and accurate
Ability to work in a team environment
SW+ Benefits
Flexible schedule (Work/Life Balance)
10 Company Paid Holidays
100% Company paid Dental, STD, LTD, and Term Life Insurance
Monthly Cell Phone Reimbursement
Paid Time Off (PTO)
Medical, Vision, Voluntary Term Life, Accidental, Critical Illness, Allstate Term to 100 Life Insurance, and Nationwide Pet Insurance.
401K with employer match
Health Savings Account (HSA)/ Flexible Spending Account (FSA)
Wellness Program
For more information on our company and benefits, please visit our website at
***********************
SeamonWhiteside is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
$41k-56k yearly est. 16d ago
Executive Personal Assistant
PFP Logistics
Executive administrative assistant job in Charleston, SC
Job DescriptionSalary: $20-$25/hour
We are seeking a highly reliable, proactive, and hands-on Executive Personal Assistant to support both professional and personal operations for the President of the company, with a strong emphasis on property maintenance and organization. This full-time role requires someone who takes initiative, enjoys working with their hands, and can seamlessly balance physical tasks with administrative and personal support responsibilities.
Key Responsibilities
Property & Facility Maintenance
Perform light maintenance, repairs, and general upkeep across residential and office properties
Handle basic plumbing, electrical, painting, and carpentry tasks
Conduct regular property inspections and address issues promptly
Maintain tools, supplies, and workspaces in an organized, ready-to-use condition
Manage seasonal tasks such as pressure washing, gutter cleaning, and small home improvement projects
Landscaping & Grounds Care
Mow, edge, trim, and maintain lawns and landscaped areas
Plant, prune, and care for trees, shrubs, and flowers
Maintain irrigation systems and oversee general outdoor cleanliness and curb appeal
Manage seasonal cleanup and yard waste removal
Vehicle & Equipment Management
Clean, maintain, and schedule service for company and personal vehicles
Ensure all tools, landscaping equipment, and maintenance materials are in good working order
Administrative & Personal Support
Manage schedules, appointments, and communications as needed
Assist with errands, deliveries, and household or business-related shopping
Coordinate service appointments and oversee vendors when external help is required
Support travel arrangements, reservations, and general organization
Animal & Household Care
Feed, walk, and care for
large
dog daily
Transport pets to and from the groomer, vet, or boarding facility
Ensure pets and household needs are cared for when the owner is traveling
Ideal Candidate
Highly organized, self-sufficient, and comfortable working both indoors and outdoors
Hands-on and skilled in maintenance, landscaping, and property care
Professional, discreet, and dependable with strong communication skills
Valid drivers license and reliable transportation required
Flexible availability, including occasional evenings or weekends
Experience in property or facility maintenance preferred
Why Join Us
This is a dynamic, hands-on position ideal for someone who thrives on varietybalancing property maintenance, organization, and personal assistant responsibilities. If youre resourceful, reliable, and take pride in keeping things running smoothly, wed love to hear from you!
$20-25 hourly 9d ago
Executive Assistant
Ted Law Firm
Executive administrative assistant job in Charleston, SC
ExecutiveAssistant to Founder Seeking an energetic, organized professional with an extraordinary ability to organize tasks and ensure they are all followed through on. You'll be in the prime position, working directly with the founder of two successful companies, helping run those companies and the personal needs of the founder. This will largely consist of cataloging personal and professional needs, scheduling them, and helping execute a variety of tasks for two companies.
Job seekers should love planning, organizing, and diving into new challenges. You'll learn a lot in this position that will be helpful throughout your career. Strong opportunities for advancement and bonus for the right candidate. A proactive team player with an ability to transform "to do" items into "done" will be highly successful in this position.
Generally organizing and executing daily tasks usually associated with the founder
$33k-47k yearly est. 60d+ ago
Foster Care Administrative Assistant
Epworth Children's Home 3.5
Executive administrative assistant job in Summerville, SC
Job Description
For more than 126 years, Epworth Children's Home has grown and adapted to the individual needs of children and families by providing a safe and nurturing environment, evidence-based practices, and programs across the continuum of care and across the state of South Carolina.
Position Summary:
Performs various administrative duties as needed for the Foster Care department including monitoring and tracking compliance.
Qualifications:
Two years administrative experience or an equivalent mix of education
and experience
Computer experience and/or training in Microsoft and Excel
Exhibits strong customer service
Has a belief system and engages in faith practices that are compatible with those of the United Methodist Church
Must be able to pass standard background checks, including: drug screen, employment physical, SLED, DSS Central Registry and Sex Offenders Registry
What Epworth Children's Home offers full time employees:
Rewarding Client Focused work environment
Excellent Medical, Dental, Vision and Prescription Drug Plans
Company paid life insurance
Voluntary benefits such as STD, LTD, Group life
403(b) with company match
Ample vacation and sick leave
Mission/Volunteer leave
Credit Union
Employee Assistance Program
Eligible employer for the Public Service Loan Forgiveness (PSLF) program
Career opportunities throughout the state of SC!
The mission of Epworth Children's Home is to serve children, youth and families through caring, safe, Christian communities, where hurts are healed, hope is nurtured, and faith in God, self, and others is developed.
$25k-36k yearly est. 21d ago
UNIV - Administrative Assistant - Department of Medicine: Division of Cardiology
MUSC (Med. Univ of South Carolina
Executive administrative assistant job in Charleston, SC
Provides administrative support to the faculty members in the Division of Cardiology for clinical practice, research and teaching activities. This includes patient correspondence, scheduling, follow up and all other administrative functions.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC000966 COM DOM CARD General CC
Pay Rate Type
Hourly
Pay Grade
University-04
Pay Range
33,339.00 - 47,509.00 - 61,680.000
Scheduled Weekly Hours
40
Work Shift
Job Duties:
20% - Assist with contacting new and return patients when necessary for appointment reminders for any urgent add-on clinics or schedule changes. Assist with retrieving appropriate referral documentation. When appropriate, distributes progress notes to the referring provider. Works to get sooner appointment requests handled in a timely way.
20% - Provides administrativeassistance to assigned faculty members. This includes organizing calendars, travel arrangements, CV updates, downloading notes in Epic and completing leave slips. Performs general office tasks including but not limited to answering the phones and directing calls as appropriate, typing, filing, scanning, copying and routing correspondences.
15% - Assist physicians with all Epic related administrative tasks. Monitor physician Epic In-basket. Assist with routing outside records and information input in EPIC to the EMR.
15% - Provides clinic office support for physician scheduling and patient coordination. Submits paperwork for clinic openings/cancellations and processes paperwork for physician master template changes. Reschedules patients in cancelled clinics under 30 days.
15% - Serves as scheduling liaison as needed. Review schedules to ensure all testing is scheduled in accordance with provider protocol and progress notes. If necessary, contact referring physician to request records. Schedule urgent appointments.
15% - Assist with handling and triaging urgent calls to include communication with physicians and nursing staff.
Additional Job Description
Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.
Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: ***************************************
$25k-34k yearly est. 54d ago
Learn more about executive administrative assistant jobs
How much does an executive administrative assistant earn in North Charleston, SC?
The average executive administrative assistant in North Charleston, SC earns between $22,000 and $46,000 annually. This compares to the national average executive administrative assistant range of $31,000 to $62,000.
Average executive administrative assistant salary in North Charleston, SC
$32,000
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