Executive administrative assistant jobs in North Hempstead, NY

Executive Assistant / Personal Assistant to CEO Industry: Start-Up - Health and Wellness Salary: $125-150K Plus: Equity and lunches paid for daily Rapidly growing health and wellness start-up is looking for an Executive Assistant to support the CEO in a super fast paced environment in NYC. Responsibilities Heavy calendar management Meeting logistics Preparing and pulling documents for meetings Heavy gatekeeping Travel and expenses Personal assistant work Ad hoc projects as needed Qualifications 7+ years of relevant administrative support experience including some executive level support experience Start up experience strongly preferred College degree required Be fluid, flexible and successful in a fast paced environment Excellent technical skills Strong communication skills, both written and verbal Be proactive Have great EQ Be excited to help the organization thrive and grow

Division: Family Office Salary: $120,000 - $140,000 Schedule: Monday - Friday, with flexibility to work weekends as needed for special events Benefits: Health insurance, paid vacation, sick days, and performance-based bonus Position Overview A private family based in Chelsea, New York is seeking a highly professional, poised, and detail-oriented Executive Personal Assistant to provide seamless support to one of its principals. The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of personal, household, and administrative tasks. The ideal candidate is proactive, resourceful, and capable of anticipating needs in a fast-paced, dynamic environment. This position requires absolute confidentiality, strong communication, and hands-on problem-solving skills. Only candidates with direct Personal Assistant experience will be considered. Candidates must be based in New York City. Key Responsibilities Oversee the daily operations of the principal's residences and artist studios, ensuring all spaces run smoothly and efficiently Manage studio needs, including scheduling cleaning services, maintaining paint and frame inventories, and sourcing materials Liaise with household staff, the family office, vendors, and service providers to ensure effective communication and coordination across locations Maintain household and office inventories; oversee procurement of supplies and luxury items Coordinate complex and dynamic schedules for multiple family members, including appointments, meetings, and social engagements Arrange detailed domestic and international travel, including flights, accommodations, ground transportation, and itineraries Manage travel documentation such as passports, visas, and other requirements in collaboration with the family office Assist with personalized gifting, luxury procurement, and special requests Coordinate and manage medical appointments and overall calendar scheduling Support special events, family gatherings, and celebrations alongside the family office Requirements Minimum 5 years of experience in a similar role within a private family office or corporate environment A bachelor's degree from a top University is preferred Exceptional organizational, multitasking, and problem-solving skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite and project management tools Highly professional, polished, and discreet Proven ability to work independently and anticipate needs Excellent attention to detail and ability to perform under pressure Valid U.S. work authorization required Valid driver's license preferred SOCIETY STAFFING 379 West Broadway, 2nd Floor New York, NY 10012 Agency DCA License #2008231 www.societystaffing.com

FANTASTIC OPPORTUNITY for a smart and motivated Exec. Asst that wants to be a true right arm to a busy Executive! *HYBRID ROLE! * Executive & Personal Assistant to Managing Partner | White Plains leading boutique law firm is seeking a highly organized, proactive Executive & Personal Assistant to support the Managing Partner. This is a key role that keeps operations running smoothly so the Partner can focus on business growth. This position combines business and personal support, offering variety, visibility, and growth. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced, ever-changing environment. Responsibilities: Manage a high-volume inbox and complex business/personal calendars Coordinate meetings, calls, and detailed travel itineraries Communicate professionally with clients, vendors, and internal teams Handle expenses, billing, and reimbursements Manage select personal tasks - appointments, errands, and household needs Support business development with research and follow-ups Requirements: 4+ years of EA or administrative experience (legal/professional services a plus) Excellent communication, organization, and time-management skills Strong attention to detail and discretion Proficiency in Microsoft Office; CRM experience a plus Willingness to work overtime when needed Salary: $110,000-120,000 Plus great benefits and bonus/Perks! ```

Do you have great Executive Assistant or Administrative Assistant experience but want to be more in control of your time and when you work? We're looking for temporary EAs, both those who value temping as a standalone career and also those who are interested in contract-to-hire opportunities. ABOUT US At Joss Search, we specialize in recruiting business support professionals into the Private Equity and Alternative Investments sector. Our clients make up the world's leading global private equity, alternative investment, and financial consultancy firms, and many of our clients are looking to expand their pool of temporary workers. THE ROLE Our clients are looking for temp Executive Assistants who are willing to jump into temporary assignments and hit the ground running! These roles range from a few days to a few months or even more than a year ongoing. This opportunity could mean regular work within the same company, getting to know the teams and systems well, and gaining a deeper understanding of the business and the people who work there. This is the perfect position if you are looking for the consistency (and benefits) of a full-time position but the flexibility that comes with a temporary role. Key responsibilities include but are not limited to: Complex calendar management and scheduling through Outlook Booking international and domestic travel arrangements Expense management - Concur experience preferred CRM database management Ad hoc projects as needed THE BENEFITS Hourly rates between $30/hr - $55/hr based on experience Opportunities for short and long-term contract assignments Flexibility in creating your own schedule Paid training days Free breakfasts and lunches are included by many of our clients THE CANDIDATE The ideal candidate will be resourceful, proactive, and communicative Previous experience as an administrator within financial services is preferred At Joss Search, we believe in finding the perfect candidates for our clients as well as the perfect clients for our candidates. If you like the sound of this fantastic opportunity and enjoy working in the heart of New York City, then apply now, we can't wait to meet you! Joss Search is proud to be an Equal Opportunity Employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.

Job Title: Personal Executive Assistant to the Founder Industry: Private Equity Employment Type: Full-Time Compensation: 120k-150k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, 24/7 support to the Founder. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support (24/7 Readiness): Provide around-the-clock support to the Founder, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability and handle after-hours needs with discretion and professionalism. NYC-based or willing to relocate; strong familiarity with the city is essential. Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. 24/7 availability is required due to the dynamic and demanding nature of the role. Some travel and on-site presence at events or meetings may be required.

Our clients, ranging from financial services to non-profit organizations, are seeking temporary Executive and Administrative Assistants to cover over the upcoming holiday season in November and December, specifically the weeks of November 24th and December 22nd and 29th. Qualified applicants will have corporate experience answering phones, managing calendars, generating expenses, booking domestic and international travel, setting up zooms, and organizing events. The ideal candidate will previous office experience and MS Office knowledge especially with Outlook. Hours and length of assignment will vary and be in-person. Pay rates are DOE $25-40/hr. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Executive Personal Assistant to Entrepreneurial Principal, Global Real Estate and Hospitality Investment and Development Firm, Meatpacking District, New York, Hybrid Our client, an entrepreneurial principal of a global real estate hotel and hospitality investment and development firm is looking for an Executive Personal Assistant to support and be a true “right hand” to him. The ideal candidate has 5+ years as an Executive Personal Assistant to a global executive in the C-Suite, has a “high touch” hospitality mentality and is well-traveled with a worldly global perspective. The candidate must be adaptive in a dynamic environment, be tech savvy, detail-oriented with strong project management skills. This is a hybrid position, 4 days in a new office that is planned to be in the meatpacking district, New York City. Some international travel may be required depending on the needs of his business a few times a year. About the Job Manage the principal's calendar; schedule appointments, and coordinate and prioritize meeting schedules, personal and professional. Manage complex domestic and international travel arrangements including detailed itineraries. Coordinate and prepare materials and presentations for investment road shows and business meetings, internal and external, including agendas; attend some meetings when needed, take notes Prioritize inbox and craft emails and other correspondence on the principal's behalf Track and follow up on action items and project initiatives for the principal and leadership team Plan special events, make reservations for lunches, dinners that will be all over the world, particularly in India and Dubai Some personal work, errands; plan family vacations; take as much off his plate so he can focus on his businesses About You 5+ years supporting a Global HNW C-Suite executive, preferably in the real estate, hotel/ hospitality space Bachelor's degree Proactive with a take initiative mindset Very organized and detail-oriented with great project management skills Excellent Microsoft Office Suite skills; tech savvy with an interest and knowledge of AI and how it can improve processes Exceptional writing skills Discreet, and trustworthy A warm calm personality that likes to make sure everything is done with a ‘high touch” mentality and gas a global worldly perspective. Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits,

Actively seeking a Executive Assistant/Administrative Assistant for a HYBRID and Temp-To-Perm role. This is a unique opportunity to support team members, and bring your high-level skills to the job each day. The right candidate is someone with experience in Banking, Financial Services, or Private Equity. - HOURS: Monday - Friday, 8:30 AM - 5:30 PM EST SCHEDULE | LOCATION: HYBRID | New York (Manhattan) HOURLY RATE: $90 - $100K (Commensurate w/Overall Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, 401k - IDEAL CANDIDATE REQUIREMENTS Bachelor's Degree PREFERRRED 5+ yrs of High-Level Executive Assistant Experience REQUIRED Experience in a Financial Services Environment is PREFERRED Prior Experience Supporting C-Suite, President, Managing Partner is PREFERRED Proficiency in MS Office Suite (Word, Excel, Outlook) Strong Attention to Detail and Confidentiality - ROLE RESPONSIBILITIES Manage complex calendars in different time zones Arrange meetings and appointments with clients and other counterparties Arrange domestic and international business travel Assist visiting clients with travel arrangements Process expense reports; Interface and communicate with internal administrative functions Answer multiple phone lines and provide phone coverage for other team members as needed. Monitor emails for professionals, as requested Perform other related duties as assigned or requested by professionals they support - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Job Title: Executive & Content Assistant Department: Operations Employment Type/Category: Full-Time Compensation: $85,000 - $100,000 About Jomboy Media: Jomboy Media is a creator-led sports media company and official MLB Media Partner built for the next generation of fans. Through flagship shows like Talkin' Baseball and our own backyard sports league, The Warehouse Games, we reach a growing community of hyper-engaged sports fans across YouTube, podcasts, and social platforms. We're storytellers and community builders, blending insight and entertainment in ways traditional sports media never could. We partner with brands who want to be part of the story-not just a sponsor break. That means custom content, creative integrations, and long-term relationships that bring real value to our audience. Role Description: Join our dynamic and energetic team at Jomboy Media as an Executive Assistant to the C-Suite! This is a unique opportunity to be an integral part of a thriving sports media company that combines passion for sports with creativity and innovation. As the Executive Assistant, you will play a crucial role in ensuring seamless operations for our leaders, fostering efficient communication across departments, and supporting various aspects of marketing and sales. Requirements: 3+ years of experience as an executive or content assistant Exceptional organizational, time management and multitasking skills. Strong communication skills, both written and verbal. Proficiency in Google Workspace, Monday.com & Slack Ability to maintain confidentiality and handle sensitive information with discretion. Enthusiastic, proactive, and adaptable attitude. Familiarity with sports media industry trends and platforms is a plus Basic content editing skills (video, canva, copywriting) Core Responsibilities Executive & Administrative Support Perform administrative tasks for the C-Suite Manage executives' calendars (scheduling, prioritizing, addressing conflicts) Fully manage the Founder's email inbox-organize, prioritize, and draft responses for review. Monitor the CEO's & Co-Founders' email, flagging anything high priority Serve as gatekeeper for C-Suite time and access. Add context for all meetings in calendar invite notes Cross-reference CEO's family calendar and add events as needed Act as gatekeeper for executives' time Run all-hands meetings: (scheduling, setup, coordination, send one-sheet takeaways by next morning at 10 am) Prepare an agenda for weekly Leadership meetings, and any additional meetings CEO or founder are running. Organize and maintain company files in Google Drive Handle company & personal returns and errands Maintain industry contact lists Proactively plan and organize the Founder & CEO's calendar 1 months in advance Ensure CEO personal appointments are scheduled in advance Make travel arrangements for the c-suite Complete expense reports for the c-suite Assist with board meeting scheduling and setup Coordinate Executive Team off-sites Join meetings and take notes as needed Assist with refreshments and lunch as needed Respond to Founder, CTO & CEO in Slack within seconds to 5-10 minutes during normal business hours, with exceptions for meetings - but expect a response when the meeting concludes. Utilize all available resources (Monday.com, G-Suite, Slack, coworkers, etc.) before contacting executives Maintain strict confidentiality and discretion at all times Anticipate needs and resolve issues proactively From time to time, be available on call outside normal business hours Professionally represent executives in various interactions Ensure executives are well-informed with full context Content & Social Media Support Partner on CEO's social media schedule for LinkedIn, IG & TikTok Oversee execution of a consistent posting schedule (2-3x daily on TikTok/IG; 1x daily on LinkedIn) Drive ideation generation for posts, helping align with the CEO's voice and brand goals. Capture candid office and event content for social videos or IG stories. Flag weekly trends that make sense for CEO to talk about on socials. Own post drafting from CEO's notes or voice memos (converting ideas to captions or copy) Manage light editing and, graphic creation (canva) Office Culture and Engagement In-Office Presence: Work from the office 5 days a week, arriving by 9:00 AM. Help with morning duties when the office manager is OOO. Slack Engagement: Be active and responsive on Slack by replying to messages promptly, engaging in threads, and leaning into emojis. Warehouse Productions: Attend franchise tournaments in person 1-2 days per event, bringing enthusiasm and a positive attitude to support the team. If you're a proactive and detail-oriented individual with a passion for sports and media, we invite you to apply and contribute to our exciting journey at Jomboy Media. Join us in creating engaging content and building meaningful connections in the world of sports entertainment! Salary The compensation will be based on a range of $85,000 to $100,000 annually. The range represents the low and high end of the base salary someone in this role may earn. Salary will vary based on several factors including but not limited to professional experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire. The final offer will be determined based on the strength of your experience and the depth of skills you bring to both the administrative and content aspects of the role. We value candidates with a proven track record in executive support, as well as content creation and coordination. If you have outstanding abilities in one or both areas, we're committed to recognizing that with a competitive compensation package. Company Benefits At Jomboy Media, we value our employees and offer a comprehensive benefits package that includes: Medical, dental, and vision insurance (75% premium coverage for employees and dependents) 401k Commuter benefits (up to 30% savings on transportation) Unlimited PTO Company holidays + the week off between Christmas and New Years Cell phone/internet reimbursement Fun office & kitchen stocked with snacks and coffee Exclusive employee discount on our online store Our goal at Jomboy Media is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. Jomboy Media is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws.

Our client, a leader in the exciting world of the music industry, is seeking a highly organized and proactive Executive and Personal Assistant to provide comprehensive administrative support to their two managing partners, encompassing both their professional and personal/family needs . The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role requires a professional who can manage various tasks efficiently while maintaining confidentiality and professionalism in all interactions. Notes and Responsibilities The position offers WFH Fridays, 11 holidays off per year, 4 paid weeks off plus sick days (paid office closing the 2 weeks from just before Christmas to just after New Year, plus 2 weeks paid vacation and sick days.) 100% paid benefits (for employee): medical and health, dental, life, 401k with a company contribution of 3% regardless of employee contribution . Office is located near the highline in Manhattan. This role will support the two managing partners of this fun, but acutely focused, team. The right candidate is highly professional with an outgoing personality who is comfortable engaging with high profile, visiting clients from within the entertainment industry. Must have recent hands on experience with managing heavy and hectic schedules, contacts and correspondences, organize and arranging travel , organizing and filing (e-filing) of all receipts. This role ecompasses BOTH busines and personal scheduling, you will be responsible for keeping their lives on track! Additionally this role will manage the day to day functions of the office (team of 12) i.e.: upkeep and maintenance of the office/operations such as: keeping the conference area and lobby neat and presentable as there is always the possible arrival of unannounced talent and/or high level stakeholders. This position will assist (at a very basic level) of QuickBooks : inputting/record keeping of the office / business budgets, coordination with the accounting team. This requires that the right candidate is proficent with Excel and comfortable with QuickBooks. Administrative functions (ie: filing, correspondence, letters, taking notes during meeting to create business documents, monitoring and answering emails for the executives professionally applying perfect grammar and spelling.) The position is full time 5 days per week : 4 days in office and WFH on Fridays. They offer 11 holidays off per year, close the office the weeks from just before Christmas to just after the New Year, plus 2 weeks paid vacation and sick days. 100% paid benefits: medical and health, dental, life, 401k at 3% contribution from the company regardless of employee contribution. Salary target: $130,000 plus possible annual bonus, based upon performance. Our client is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. The management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Job Type: Full-time Benefits: 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person Application settings Application method Email Require resume Yes Application updates carol@garcmail.com Candidates contact you (email) No

Executive Assistant & Office Manager Investment Banking/Financial Services New York, NY Base $120-140 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Plan New York office and firm wide events Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Experience with office moves and / or build outs preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

Our client is a renowned K-9 independent boys' school that is deeply committed to academic excellence, character development, and joyful learning and looking for an Executive Assistant to the Head of School. This role plays a pivotal role in supporting the Head, Board of Trustees, and broader school community. This is a high-trust position requiring exceptional organization, communication, and interpersonal skills. The role is full-time, 12 months per year, and offers competitive salary, generous vacation time, and excellent benefits. Responsibilities Manage the Head of School's schedule, travel, priorities, and daily operations, ensuring alignment with institutional goals Serve as a responsive liaison to faculty, staff, students, parents, alumni, trustees, and external partners Maintain confidentiality while exercising excellent discretion, professionalism, and judgment Collaborate closely with internal departments Schedule and organize Board of Trustees and committee meetings, prepare materials, and record and maintain minutes and documentation Handle all travel arrangements, conference registration, meal reservations, and expense reporting for the Head of School Supervise the front office team, including two direct reports Support or coordinate major school events Maintain student records in partnership with the registrar Assist with internal coverage needs, stepping in when needed Actively participate in daily school life and contribute wherever support is needed Qualifications: At least 5 years of executive assistant experience, not necessarily in an independent school (though school experience is appealing) Bachelor's degree and a commitment to a lifetime of learning Superior written and oral communication skills, with advanced editing and proofreading skills Meticulous attention to detail, excellent organizational skills, and reliable follow-through Ability to anticipate others' needs and “manage up” as needed Advanced proficiency (and/or determination to develop such proficiency) with relevant technology tools, including Google Workspace, Microsoft Office, databases (e.g., Blackbaud), and project management software (e.g., Asana)

A leading global media & entertainment company is seeking a highly organized, proactive, and resourceful Administrative professional to join their staff as an Executive Assistant / Chief of Staff to provide comprehensive support to a Senior Executive. Responsibilities: Manage a complex and dynamic calendar, scheduling, and meeting logistics for a senior leader Coordinate travel arrangements, including detailed itineraries and expense management Prepare and edit executive communications, presentations, and reports with a high degree of professionalism and accuracy Act as gatekeeper and liaison, managing information flow and prioritizing requests for the executive's time Support executive participation in key meetings, preparing background materials and tracking follow-up actions Partner with the executive to manage strategic priorities and ensure alignment across internal teams Lead follow-up and execution for leadership meetings, tracking progress against goals and key initiatives Anticipate issues, identify opportunities, and proactively recommend solutions to improve operational efficiency Coordinate with internal departments to ensure seamless collaboration Help draft communications, talking points, and materials for executive-level presentations or leadership forums Maintain confidentiality and discretion while handling sensitive and business-critical information Qualifications: 8+ years of combined experience in executive support, operations, or Chief of Staff-type role Bachelor's Degree Highly proficient in Microsoft Office Suite, Google Workspace, and collaboration tools (Slack, Asana, Smartsheet, etc.) Excellent written and verbal communication abilities; confident preparing polished materials for senior audiences Proven ability to manage competing priorities with grace, professionalism, and confidentiality Strong relationship-building skills with the ability to work effectively across multiple teams and leadership levels Exceptional organizational, multitasking, and prioritization skills Strong attention to detail Desired Skills: Advanced Degree or equivalent experience Experience in an Entertainment, Media, and/or Technology organization

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Administrative Experience - Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives. Software Proficiency Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office suites, with knowledge of collaboration tools like Slack. Project Coordination: Exceptional organizational, multitasking, and problem-solving skills, with the ability to manage projects and budgets. Communication Skills Superior written, verbal, and listening skills. Initiative: Demonstrated ability to work independently, exercise sound judgment, and take initiative. Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

*This role will be starting out as a 7 month contract We're seeking a proactive and highly organized administrative professional who thrives in a dynamic, fast-paced environment. This role supports a senior executive and involves managing complex scheduling, coordinating meetings and events, handling expenses, and liaising with internal and external stakeholders. The ideal candidate is detail-oriented, adaptable, and able to work both independently and collaboratively across teams. Key Responsibilities: Manage executive calendars and schedule meetings across time zones Coordinate logistics for meetings, events, and team activities Submit and track expense reports, including travel-related expenses Support relationship management and communication efforts Identify and assist with administrative projects and office operations Provide general administrative support as needed Qualifications: Strong organizational, communication, and interpersonal skills High level of discretion and integrity when handling confidential information Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Ability to prioritize and multitask in a fast-moving environment Reliable, self-motivated, and accountable with a solutions-oriented mindset *This role will be onsite 3x a week in Newark, NJ

*Disclaimer: This is an part-time, unpaid internship* Invite Only Studios is an experiential recording and photography studio based in the Chelsea neighborhood of New York City. Our multi-million dollar, state-of-the-art space has only been around since October 2019, but we have hosted many clients since then. To name a few, we have hosted Mary J. Blige, Alicia Keys, Darren Barnett (2021 People Choice Awards Winner) and Offset. We have also hosted events for ESPN, KIDinaKORNER (Imagine Dragons), Swizz Beats, Snoop Dogg, Def Jam Recordings, Russ, Saint JHN and Nike. In addition, we have created musical content for brands such as Starbucks, JP Morgan-Chase, Sunny D, Summer's Eve, Wendy's and Weight Watchers. In addition, we work with several indie artists and assist them in their journeys to propel their careers. At Invite Only we welcome creativity from anyone who is willing to contribute ideas. If you think this role would suit you please apply as soon as you can! The ideal candidate for this role is someone seeking to enter the music industry, who is culturally aware and possesses strong administrative skills. Job Description Tasks & Responsibilities ● Assisting in managing the flow of paperwork. ● Going on runs for clients and staff when necessary. ● Monitoring Peer space account. ● Databasing; keeping inventory and invoice trackers up to date. ● Monitoring inquiry email, report new inquiries/emails to GM. ● Generating Internal Session Briefs. ● Managing guest list day-to-day. ● Completing projects dictated by studio management as directed. ● Maintaining a positive attitude, enthusiasm, and willingness to be as effective as possible. Skills & Qualifications ● Clerical ● Communication ● Detail Oriented ● Microsoft Word, Excel proficiency ● Time Management *Disclaimer: This is a part-time, unpaid internship*

Gotham Technology Group is seeking an outgoing, project oriented candidate to support our Chief Technology Officer and legal functions. This role managers the Chief Technology Officers, calendar and travel itinerary as well as supporting the legal department's admin9strative functions, The ideal candidate will have experience within the IT or technology sector. Salary range $60,000-$70,000 Key Responsibilities: Managing Travel/Calendars: Provide administrative support to the Chief Technology Officer, including scheduling, travel arrangements, and meeting coordination. Prioritize communication, track action items, and follow up on tasks on behalf of executives. Legal Support: Manage electronic signature process, including obtaining signatures, verifying incoming requests, and ensuring distribution of signed documents. Organize contract management system. Qualifications: Bachelor Degree Required Candidate should have 3 years' experience in an administrative role IT industry experience preferred, but not required CRM experience preferred Requirements: Able to take initiative and have willingness to learn Excellent spoken and written communication skills Detail oriented and highly organized while multitasking Excellent interpersonal skills with the ability to work with multiple managers Proficient with Microsoft Office Suite, specifically Excel and Word Gotham is an EOE.

Station Administrator - Aviation Security (Newark Liberty International Airport) Company: Global Elite Group Global Elite Group- Providing world-class aviation security through innovation and people committed to excellence. Global Elite Group is a highly specialized aviation security company, comprised of a diverse and collaborative team of committed professionals, industry leaders, and subject matter experts who rely on optimized processes and tools to deliver quality services. Our team members are at the forefront of homeland security, safeguarding infrastructure and ensuring seamless and secure operations in many of the largest and busiest airports in the country. Global is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Benefits: $22.50 per hour- Full-time Medical, Dental, Vision, AFLAC, Paid time off 401(k) Employee engagement, professional development, and opportunities for advancement Nurturing and challenging work setting that allows you to identify and hone your strengths while growing your skill set. Opportunities for community service projects, civic engagement, and advancement in your career Position Overview: The station administrator will provide basic administrative support, and overall office cohesiveness in our EWR Administrative Office in Newark, NJ. This is an office-based position that requires flexibility to shift towards current high priority tasks and manage a fast-paced environment. Weekend availability is required. Responsibilities: Assisting with the entry of training and operational payroll hours Manage Airport badging process for all new hires. Manage digital personnel files in HRIS (identification, attendance, and performance counseling) Assisting with maintaining accurate, and up to date training reports and certificates and for all airports Liaise with Station Management and Training Department to follow up on various training department needs Greet clients, guests, and visitors with a positive and helpful attitude Answer and direct phone calls- taking care to escalate urgent matters appropriately Maintain, organize, and order general office and kitchen supplies- ensuring our management team has everything they need to succeed Communicate with building maintenance to ensure timely handling of all facility management issues Qualifications Strong passion for Aviation and/or Security industry A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees. HS Diploma or G.E.D Must be 18 years of age or older Must be legally authorized to work in the United States and have IDs needed to verify Must have great intrapersonal skills and be able to communicate effectively at various social levels across many diverse cultures Must be willing to pass a 10-year verifiable background check (employment, education, criminal and personal references) Must have experience working with basic office equipment (copier, scanner, fax, printer) Must be proficient with Microsoft Office and Outlook Must obtain and maintain throughout course of employment a valid SIDA badge Customer Service experience Why Join Us? At Global Elite Group, we offer a challenging and rewarding environment where you'll play a pivotal role in shaping the future of our airport operations. We value innovation, safety, and customer satisfaction, and we are committed to supporting your professional growth and development.

About Us At ESU, we believe that every fruit has a story - grown in the regions of the world where it develops its best flavor and character. Our mission is to bring those stories to life by delivering the freshest, most flavorful produce from global fields to family tables. We're an industry leader in fresh produce - specializing in citrus, pomegranates, berries, grapes, ginger, pineapples and other key categories - and we owe our success to our people. Every team member contributes to our mission with dedication, creativity, and passion. At ESU, we work hard, support one another, and celebrate the joy of bringing the best flavors of the world to families every day. It's a place where teamwork and growth come naturally - and where your career can truly take root. About the Role As an Administrative Assistant, you will play a central role in keeping our daily operations running smoothly. From coordinating schedules and managing communication to supporting HR and finance activities, you'll be the backbone that helps our teams stay organized, connected, and efficient. This is an excellent opportunity for someone who loves structure, enjoys helping others, and takes pride in making a workplace operate seamlessly. You'll work closely with our leadership and gain hands-on experience in multiple areas of the business - all while developing skills that can grow into a long-term career. Key Responsibilities are as below, but are not limited to: Office & Administrative Support Manage Company assets, third party services, and expenses. Serve as the first point of contact for calls/emails, visitors, and vendors - ensuring a warm, professional experience. Manage events, coordinate meetings, and travel arrangements for the team. Organize and maintain company files, correspondence, and office supplies. HR & People Support Assist with onboarding new employees, preparing welcome materials, and maintaining HR records. Track attendance, time-off requests, and assist in payroll preparation. Support employee engagement activities and internal communications. Finance & Reporting Process invoices, receipts, and expense reports in collaboration with the accounting team. Support data entry, filing, and document organization for financial records. Assist in maintaining department reports and tracking budgets or purchases. Operations Coordination Partner with procurement, logistics, and sales departments to keep daily activities on track. Support cross-departmental communications and project follow-ups. Help identify opportunities to improve workflows and office systems. Qualifications Experience: 1-2 years of experience in administrative assistant, or executive assistant preferred. Skills That Help You Succeed Organization & Attention to Detail - You take pride in keeping things in order and ensuring nothing slips through the cracks. Communication & Professionalism - Clear, warm, and courteous in person and in writing. Initiative & Problem-Solving - You notice what needs to be done and take action before being asked. Team Collaboration - You work well with others and enjoy supporting a common goal. Technology Skills - Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with business systems is a plus. Customer Service Mindset - You enjoy helping people and creating a positive impression for everyone who interacts with ESU. Why You'll Love Working Here A team that values growth, collaboration, and respect. Opportunities to learn about multiple departments and the inner workings of a global business. A company culture that appreciates your initiative, reliability, and care. Equal Opportunity Statement ESU is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, veteran status, or any other legally protected status.