Executive Administrative Assistant Jobs in North Lauderdale, FL

Executive Personal Assistant to CEO, Corporate Services Company, Ft. Lauderdale, Florida The CEO of a very successful corporate services company is looking for an Executive Assistant. The ideal candidate must have at least 8 years of experience supporting an entrepreneurial HNW busy C-Suite executive, takes pride in having great organizational skills, great attention to detail as well as the ability to juggle multiple priorities with a smile and a sense of humor. Some travel required with the CEO, as needed. About the Job: Support the CEO as a true “gatekeeper “handling complex calendar management, personal and professional Communicate with internal and external stakeholders on the CEO's behalf and prioritize meetings Prioritize emails from inbox and craft emails on the CEO's behalf Arrange domestic and international travel arrangements with detailed itineraries, personal and professional Schedule, attend and prepare for meetings by organizing agendas, taking minutes at the meetings and following up on action items Plan dinners, events Expense reporting Personal work Ad hoc projects Base salary plus discretionary bonus, Comprehensive health benefits About You: At least 8 years of experience as an Executive Assistant Bachelor's Degree Has the ability to travel with the CEO as needed (estimate 10-15% of the time CEO travels) High level of integrity and discretion in handling all confidential information Excellent Microsoft Office Suite skills - Word, Excel, PowerPoint and Outlook Excellent written and verbal communication skills A pro-active personality who anticipates needs and handles issues independently Excellent project and time management skills A “no job too small” attitude and a good sense of humor

local candidates only please 100% In-office / On-site, full time position (Monday through Friday, 8:00 AM to 5:30 PM EST with flexible hours as needed) Compensation: $85,000 to $95,000 base salary plus comprehensive benefits package Summary: The Executive Assistant supports 2 senior Executives. Provides key administrative functions that enable the executives to operate at peak efficiency. Coordinates email correspondence, travel arrangements, minutes of meetings, assembly of materials for presentations and manages the executives' calendar. Analyzes and prepares data and reports. Maintains complete confidentiality at all times. Responsibilities for Executive Assistant: Compose original correspondence, documents, reports, and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy, mail, scan, fax and/or overnight mail as needed Maintain appointment calendar; Coordinate, schedule, arrange meetings and conferences on behalf of the Executives Support high-level executives in their daily tasks Act as liaison by maintaining open communication; Answer all telephone calls internal and external Type / Design general correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, publishing documents etc. Always maintain complete confidentiality Qualifications for Executive Assistant: Bachelor's degree REQUIRED Requires five (5) or more years of successful administrative experience including at least three (3) years at the senior executive level REQUIRED (preferably in a mid to large public corporation) Requires professional experience in working with senior-level executives within and outside the company, as well as customers, vendors, visitors, and others Highly effective communication and technical skills Ability to work beyond typical business hours as business dictates

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree is required Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Job Title: Executive/Personal Assistant Reports To: CEO & Spouse We are seeking a highly skilled, proactive, and personable Lifestyle Manager to support a dynamic Amazon Marketplace mastermind and his spouse. The ideal candidate will be a master at managing busy schedules, coordinating travel, creating extensive itineraries, and ensuring a seamless day-to-day life. This is an excellent opportunity for someone passionate about luxury travel, lifestyle management, and working closely with high-level professionals. The role offers room for growth, collaboration, and the potential for expanding responsibilities. Key Responsibilities: - Travel Coordination: Plan and organize complex travel itineraries, including flights, accommodation, transportation, and activities, ensuring every detail is attended to. Ensure all travel experiences are seamless, luxurious, and tailored to preferences. - Schedule Management: Oversee and manage a busy personal and professional calendar, ensuring that all appointments, meetings, and events are efficiently coordinated and attended to. - Event Planning: Coordinate personal events such as family gatherings, dinner parties, and special celebrations, ensuring every event is impeccably organized. - Household Management: Assist in overseeing household logistics, including coordinating with vendors, managing service providers, and ensuring the smooth operation of day-to-day tasks. - Lifestyle Enhancement: Research and recommend lifestyle enhancements such as wellness retreats, dining experiences, fitness regimens, and local Miami happenings. - Administrative Support: Provide ad hoc administrative support, including managing correspondence, emails, and preparing documents or presentations. - Problem Solving: Anticipate needs and handle any last-minute issues or requests, finding quick and effective solutions. - Relationship Building: Build a strong rapport with the principal's business partners, family, and other key contacts to foster collaboration and ensure seamless communication. Skills & Qualifications: - Experience: Minimum of 5 years experience in administrative personal assisting, or related fields with a strong focus on travel and high-level support. - Travel Expertise: Extensive knowledge of travel logistics, premium travel options, and luxury destinations. Strong ability to create personalized, extensive travel itineraries. - Organizational Skills: Exceptional organizational skills with the ability to multitask and prioritize effectively. - Tech-Savvy: Comfortable using various software tools for scheduling, communication, and research. Proficiency with Microsoft Office Suite, Google Suite, and project management tools is a plus. - Local Knowledge: Strong understanding of Miami and its high-end services, venues, restaurants, and events. - Communication Skills: Excellent verbal and written communication skills; able to interact with high-level individuals in a professional and courteous manner. - Discretion & Confidentiality: Ability to handle sensitive information with the highest level of confidentiality and professionalism. - Flexibility & Adaptability: Must be willing to work flexible hours, including evenings and weekends, as necessary. - Proactive & Solution-Oriented: Anticipates needs and solves problems independently while maintaining a positive attitude. Benefits & Opportunities: - Room for Growth: This role offers the potential to grow within the position and expand responsibilities as the household and business evolve. - Collaboration: Opportunity to work closely with both the mastermind and spouse, providing valuable insights and creating long-lasting relationships. - Competitive Salary & Benefits: Compensation based on experience with additional benefits and perks, including opportunities for travel and networking.

💰 Salary: $60,000 - $65,000 + Benefits Join a Growing Hospitality Distributor in a Dynamic, Fast-Paced Role! Are you a proactive, detail-oriented professional with a passion for client relationships and sales support? We're looking for a high-energy Account Manager to join our team in Doral, FL! This is your chance to be part of a leading hospitality group distributor, where you'll play a key role in sales operations, client management, and business development-all within a fun, collaborative, and career-driven environment. What You'll Do: ✅ Own Client Relationships - Process orders, follow up on accounts, and ensure top-tier customer service. ✅ Manage Scheduling & Operations - Coordinate meetings and optimize the Sales Director's calendar for maximum efficiency. ✅ Drive Growth & Sales Support - Identify new business opportunities and pass qualified leads to the sales team. ✅ Stay Organized & Strategic - Maintain sales reports, track client interactions, and ensure seamless operations. What You Bring to the Table: 🚀 2+ years of experience in account management, sales, or a related field. 📊 Strong organizational and time management skills to juggle multiple priorities. 📞 Excellent communication and relationship-building abilities to maintain client engagement. 💻 Proficiency in CRM software & Microsoft Office Suite (Excel, Outlook, PowerPoint). ⚡ Ability to thrive in a fast-paced, team-oriented environment and be a problem-solver. Why Join Us? 🌟 Competitive salary with performance incentives. 🏥 Comprehensive health, dental, and vision benefits. 🎉 Energetic workplace culture with career advancement opportunities. 📈 Real growth potential in a rapidly expanding company. 💡 Ready to make an impact? Apply today and take your career to the next level!

A private family office Principal seeks a dedicated, detail-oriented, and highly organized Personal Assistant to support daily personal and professional needs. This full-time role requires proactive problem-solving, impeccable organizational skills, and a strong commitment to delivering high-quality support. Responsibilities include: Property & Home Management Coordinate / research household needs, including managing housekeepers, and other maintenance providers. Ordering of home supplies through Amazon and other vendors. Address tenant inquiries for rental property Potential home rehabilitation projects assistance. Vehicle and boat upkeep and maintenance oversight. Travel Planning Organize and research both business and personal travel, incl. vacations. Arrange all travel logistics such as hotels, flights, ground transport, dining reservations, and ticket bookings. Scheduling & Calendar Management Manage schedule, including appointments, lunches, and calls. Coordinate events, reservations, and social engagements. Community & Philanthropic Organizations Support Family Charitable Foundation Home Owner's Associations Business Network Organizations Charitable Organizations Board Positions Support Gift Sourcing and Personal Shopping Research, source, and manage purchasing gifts, personal items, and household needs. Administrative & Office Support Organize and maintain office files, both digitally and in paper format; declutter and streamline storage. Implement office cloud file organization and basic data automation for improved efficiency. Support basic administrative tasks, including expense tracking and personal budgeting. General Support Provide basic tech support, assisting with devices such as laptops, smartphones, and tablets. Perform errands as needed, from personal shopping to coordinating with service providers. Requirements: Language Skills: Proficient in English and Spanish Communication: Strong written skills for drafting personal and business communications. Technical Proficiency: Skilled in Microsoft Office (Outlook, Word, Excel) and PDF software Experience: Minimum 6 years in a personal or executive assistant role. Education: Minimum Bachelor's Degree Personal Vehicle: Valid driver's license with a clean driving record. Benefits: Pension Plan Health Insurance Benefits Vacation Time + Holidays Off Other Details: Location: Near Downtown Miami (Museum Park/Performing Arts area). Paid, covered parking and gym access provided. Background Check: Required. To apply, please submit a resume.

Our client, a a financial firm is looking to hire an Executive Assistant to help support their office and CEO. Seeking 3-5 years of experience Has supported MUTIPLE Executives Coming from the financial services industry is preferred 5 days/week on site Bachelors degree required Typical Hours are 8am-6pm BUT must be extremely flexible Some minor PA responsibilities Will involve heavy calendaring and expense reports, scheduling private travel You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About Us: Grant Cardone Enterprises is a global leader in business education, sales training, and real estate, founded by bestselling author and entrepreneur Grant Cardone. Our mission is to help individuals and companies 10X their success. We're a fast-paced, high-performance organization with a dynamic culture built on accountability, innovation, and results. Position Overview: We're looking for a driven, detail-oriented, and highly organized Junior Executive Assistant to support the VP of Sales. This individual will play a vital role in ensuring operational efficiency through exceptional administrative support while also assisting with some personal tasks. This is an ideal role for someone looking to grow within a world-class, high-performance sales organization. Please Note: This role is fully onsite in Aventura, Florida - candidates must currently reside in Florida. Remote work is not available for this position. Key Responsibilities: Executive Support Provide day-to-day administrative support to the VP of Sales Manage complex calendars, including scheduling internal/external meetings, calls, travel, and events Coordinate logistics for team meetings, off-sites, and sales events Track and follow up on project deadlines, deliverables, and action items Prepare reports, presentations, and briefing materials Handle confidential information with discretion and professionalism Communication & Coordination Act as liaison between the VP of Sales and internal/external departments & clients Screen and prioritize emails, calls, and meeting requests Draft and proofread internal communications and documents Take notes and prepare summaries from key meetings Personal Assistance Run occasional personal errands and assist with non-business-related tasks Support light personal scheduling and reservations (travel, dining, appointments, etc.) Provide organizational support to streamline the executive's personal and professional life Event & Travel Support Assist with coordination and setup for company events, including occasional weekend events Occasional local travel may be required to venues and event locations Be available to support the VP of Sales during on-site functions or brand activations outside of normal business hours Qualifications: 2+ years of experience in an executive assistant, administrative, or support role (experience in sales/marketing org a plus) Must currently reside in Florida and be available to work 100% onsite in Aventura Exceptional organizational and time-management skills Excellent verbal and written communication skills Strong sense of discretion, confidentiality, and professionalism Ability to multitask and prioritize in a fast-paced environment Tech-savvy: proficient in Google Workspace, Microsoft Office, and calendar/travel management tools Positive, solution-oriented mindset with a "no task too small" attitude Comfortable in a high-energy, entrepreneurial environment Ability to anticipate needs and take initiative without being micromanaged Preferred: Bachelor's degree or equivalent experience Prior experience supporting a sales team or executive Familiarity with CRM tools like Salesforce or HubSpot Why Join Us? Work directly with high-level executives in a high-growth environment Be part of a world-renowned brand that is changing lives and shaping industries Access to exclusive training, mentorship, and development opportunities Involvement in high-impact events and networking opportunities Competitive compensation and a clear growth path within the organization To Apply: Please submit your resume and a brief cover letter outlining why you'd be a great fit for this role.

Title: Senior Executive Assistant We are seeking an experienced administrative professional to support C-Level executives and their teams with organizational and executive tasks. The ideal candidate will be highly proactive, able to thrive independently in a fast-paced and demanding environment, and demonstrate intellectual curiosity, resourcefulness, and impeccable ethical standards. This individual must be detail-oriented, trustworthy, and able to effectively manage multiple projects with minimal supervision while ensuring thorough follow-up. Strong communication skills and the ability to engage with both internal and external stakeholders professionally are essential. Key Responsibilities: Manage executive calendars, scheduling meetings and appointments. Coordinate travel arrangements through the internal travel team and prepare detailed itineraries. Handle personal travel and administrative tasks with confidentiality, diplomacy, and professionalism. Organize both onsite and offsite meetings, as well as assist with event planning. Oversee office management, including guest registration, seating arrangements, and coordinating with building management for maintenance needs. Cultivate and maintain effective relationships with central facilities and workplace teams. Support onboarding for new team members. Serve as a liaison between the executive and business colleagues. Undertake additional responsibilities as needed. Required Skills & Qualifications: At least 5 years of experience, ideally with a combination of executive assistant and personal assistant roles. Strong proficiency in English, with excellent grammar and communication skills (both written and oral). Proven problem-solving ability and a track record of success. Exceptional organizational skills and attention to detail. Positive attitude, strong interpersonal skills, and high energy. Ability to work flexibly and adapt to changing work schedules and environments. High adaptability to a fast-paced workplace. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, etc.). A Bachelor's degree is required.

Senior Executive Assistant to C-Suite-$180,000 plus generous bonus Here is a wonderful opportunity in downtown Brickell suppporting a C-level Executive in a role which will keep you busy, yet challenged. You will be responsible for the organization of all aspects of the executives business and light personal affairs throughout each day: manage executive calendar, coordinating internal/external meetings with high-level clientle, oversee key projects, and ensure smooth communication across department divisions. Ideal for someone who excels in high-pressure environments and thrives on multitasking with precision, exercising good judgment in a variety of situations. Qualifications Bachelor's degree or equivalent experience 8+ years of Administrative experience Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Financial experience is preferred; however, other expereince would be considered

A top software-focused PE firm is looking for an EA to support the founder and his chief of staff. This is an excellent opportunity to work in a collaborative work environment and support one of the most successful PE leaders. The ideal candidate will have experience working with confidential matters in a fast paced and dynamic environment. Responsibilities Calendar management for executive Handle confidential matters Assist in planning and arranging extensive personal and professional international and domestic travel Schedule appointments, plan meetings, keep phone and plane logs, maintain calendars, coordinate travel arrangements and process expenses Aid executive in preparing for meetings Responding to emails and document requests on behalf of executive Draft slides, meeting notes and documents for executive Qualifications Bachelor's degree or equivalent experience 2-8 years of experience supporting c-suite executives Exceptional sense of urgency and attention to detail Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills High degree of collaboration with all levels in the organization Strong written and verbal communication skills

Highly regarded global Alternative Investment firm is seeking a very sharp, loyal and committed Executive / Personal Assistant with 10+ years' experience out of a very fast-paced investment firm to support a highly respected Executive. Heavy gatekeeping and prioritizing of Executives' schedules. Organize meetings and international travel coordination, both personal and professional. Must have prior experience supporting an extremely fair but very busy executive who needs a true partner who values hard work and success. Base salary 150-200K base, depending upon experience, plus bonus. Bachelors' degree required.

We are seeking a highly organized and proactive Executive Assistant / Chief of Staff to manage the daily operations of our family and business affairs. This dual role requires exceptional multitasking skills, as you will be supporting a dynamic family of five alongside a growing digital advertising company with ten employees. The ideal candidate will be adept at balancing personal and professional responsibilities, ensuring efficiency and harmony in both spheres. Key Responsibilities: For the Company: Act as a liaison between the executive team and other staff, enhancing communication and workflow. Helping to manage the executive's calendar, including scheduling meetings, conferences, and travel. Prepare reports, presentations, and data, as well as maintain files and records. Oversee projects, ensure deadlines are met, and adjust priorities as necessary. Assist with HR duties, including onboarding new hires and maintaining employee records. For the Family: Manage household calendars, including scheduling appointments, coordinating family events, and organizing travel plans. Oversee household staff, including coordinating schedules and ensuring all tasks are completed effectively. Coordinate logistics for family commitments, school events, and extracurricular activities. Assist with special projects and events such as parties, celebrations, and family gatherings. Requirements: Proven experience as an Executive Assistant, Chief of Staff, or similar role with management responsibilities. Excellent organizational skills with an ability to think proactively and prioritize work. Strong communication and interpersonal skills, capable of maintaining strong relationships both internally and externally. High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, and family members. Proficiency in Microsoft Office, scheduling tools, and other office management systems. Ability to handle confidential information with discretion. Education: Bachelor's degree in Business Administration, Management, or a related field preferred. Benefits: Competitive salary and benefits package. Opportunities for professional development and growth. Flexible working environment to accommodate both personal and professional needs.

eCosmetics.com is focused on providing customers with a fast & easy experience, helpful service, and great savings. The company is committed to becoming a household name by delivering exceptional products and excellent customer service. Role Description This is a full-time on-site Executive Assistant role located in Pompano Beach, FL. The Executive Assistant will be responsible for providing executive administrative support, managing expense reports, communication, and general administrative assistance on a day-to-day basis. Expansion into Accounting role if aptitude allows. Qualifications Excellent communication skills Attention to detail and organizational skills Proficiency in MS Office suite Ability to handle confidential information with discretion Ability to manage expense reports Strong administrative assistance abilities BONUS: Basic account payables experience

Ultimate Staffing is seeking a seasoned Executive Assistant on behalf of a well-established organization in Florida. This position supports top-level leadership, including the CEO, and plays a pivotal role in keeping day-to-day operations running seamlessly. The right candidate will bring professionalism, attention to detail, and a proactive mindset to this high-visibility role. The role is 100% on-site, full-time hours, and looking to hire immediately! Responsibilities Optimize the productivity of executive leadership by managing calendars, coordinating meetings and travel arrangements, and ensuring timely follow-ups. Oversee time-sensitive priorities with a sense of urgency and sound judgment. Plan and execute internal and external meetings, including logistics, preparation of materials, and agenda coordination. Respond quickly and effectively to requests, including occasional support outside standard business hours. Represent executive leadership in interactions with internal teams, external partners, and board members, fostering positive relationships and clear communication. Prepare accurate reports, maintain confidentiality, and anticipate the evolving needs of the executive office. Serve as a dependable liaison between senior leadership and various departments. Manage expense reporting and support cost-efficiency initiatives. Qualifications Bachelor's degree required. At least five years of proven experience in an executive support capacity, preferably in a fast-paced environment. Advanced MS Office Suite - Included PowerPoint and Word. Experienced supporting BOD's and taking, editing, publishing meeting minutes. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Join Young Goose: Seeking a Dynamic Personal Assistant Are you ready to elevate your career? Young Goose, a leader in the health and beauty industry, is on the hunt for a Personal Assistant to support our executive team. This is a fantastic opportunity to join a vibrant, innovative company that's redefining beauty and wellness. As a Personal Assistant, you will play a pivotal role in managing schedules, handling communications, overseeing projects, and executing key initiatives. We're looking for a self-starter who takes ownership of their tasks, thrives in a fast-paced environment, and is ready to both manage and complete projects independently. Key Responsibilities Organize and manage executive schedules, meetings, and appointments. Handle correspondence and communication on behalf of the executive team. Coordinate travel arrangements and detailed itineraries. Prepare reports, presentations, and other documents. Oversee, track, and manage the progress of various projects while independently executing specific deliverables. Collaborate with team members to ensure effective resource allocation and smooth project execution. Identify opportunities for process improvements and take the initiative to implement solutions. Perform administrative tasks such as data entry, filing, and record keeping. Adapt to evolving business needs by taking on new responsibilities and tasks as required. Maintain confidentiality and discretion in all activities. Requirements Proven experience (5+ years) as a personal assistant, project manager, or in a similar role, preferably in the health, wellness, or beauty sectors. A self-starter mindset with a proactive approach to problem-solving and task management. Exceptional communication skills, both written and verbal. Strong organizational and multitasking abilities, with a proven track record of independently managing and completing projects. Familiarity with project management tools such as Trello, ClickUp, Asana, or monday.com. Proficiency in office software (e.g., Microsoft Office, Google Workspace) and scheduling tools (e.g., Calendly, Slack, WhatsApp). Ability to thrive in a fast-paced, deadline-driven environment with minimal supervision. A stable internet connection and a dedicated home office or quiet workspace. A portfolio or references showcasing your expertise in administrative and project execution roles. Why Join Young Goose? At Young Goose, we empower our team and foster a culture of innovation and excellence. If you're passionate about the health and beauty industry and thrive in a fast-paced, dynamic environment, we'd love to hear from you. Apply now to be part of a company that's not just making a difference but setting new standards in the industry! Job Type: Full-time Pay: From $25.00 per hour Expected hours: 40 per week Benefits: Health insurance Paid time off Schedule: Monday to Friday Experience: Executive Assistant: 5 years (Preferred) Personal assistant: 5 years (Preferred) Language: English (Preferred) Work Location: Hybrid remote in Greenacres, FL 33413

EXECUTIVE ADMINISTRATIVE ASSISTANT TO CEO Location: Aventura, FL - Job is In-Office; hours 9:30am-7pm (Fridays until 5pm); additional hours may be required Balfour & co. is one of the world's leading collegiate and high school commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour , Gradimages , Artcarved , and more, we've been helping students celebrate life's most meaningful moments since 1913. Balfour has around 4,000 employees and operates in 3 countries. POSITION SUMMARY: Support CEO with a variety of administrative duties. Assignments are complex and confidential in nature, where considerable judgment, tact, creativity, and initiative are required. ESSENTIAL POSITION FUNCTIONS: Arrange appointments for the CEO and maintain the executive calendar as required. Greet visitors, answer, and direct telephone calls, take messages and respond to questions regarding activities associated with the executives. Coordinate travel arrangements including itineraries, agendas, expense reports, etc. Receive, sort, and prioritize the mail and email, taking notice of required actions and the dates. Coordinate and submit expenses, invoices, etc. for the CEO. Manage the Corporate HQ location in Aventura, FL Anticipate, revise, and send correspondence as needed. Prepare special or one-time reports, summaries, or presentations, selecting relevant information from a variety of sources such as reports, documents, correspondence, web sites, or other departments. Maintain and update files, records and publications, confidential files, and materials. Compile, analyze, and prepare data for administrative reports, complex spreadsheets, and presentations on an as-needed basis Serve as liaison with direct reports as well as others throughout the company on all projects and requests to ensure needed information is available to executives. Numerous administrative projects. Coordinate on and off-site meetings and other events. Stay abreast of the business by utilizing the appropriate resources to ensure accurate and timely information and follow-up on all issues. Travel with the CEO occasionally to help coordinate meetings, typically other Balfour offices, expectation every 5-6 weeks for 3 days. EDUCATION/EXPERIENCE: Bachelor's degree preferred and 2+ years of executive administrative experience. Advanced Microsoft Office skills (Word, Excel, PowerPoint, and Outlook) with an ability to learn company specific programs as needed. Proficiency and scheduling and managing small and large meetings with Microsoft Teams and Zoom platforms. Fully bilingual written and spoken English/Spanish required. Strong efficiency in multi-tasking and prioritizing multiple deadlines. Strong follow up and follow through. Ability to interact with all levels - clerical and managerial - within and outside the organization. Ability to maintain a high level of confidentiality while accomplishing a variety of tasks through others. Flexible, calm and team oriented. An ability to interact with all levels of leadership, apply strong communication skills, operate in a dynamic team environment, utilize solid time management and organizational skills are imperative.

Our client, a Miami-based financial services platform that focuses on opportunistic strategies, leveraging industry expertise, broad relationships, and advanced structuring and technology capabilities, is currently seeking an Executive Assistant to directly support the firm's Co-Founders/Managing Partners. Responsibilities: Manage calendars, scheduling internal and external meetings and phone calls, potential personal appointments, etc. Coordinate business and personal travel arrangements including flight schedules, car bookings, and hotel reservations. Manage phone calls, providing appropriate screening and taking messages as needed. Candidate Qualifications: At least 5-10 years of experience in an administrative support role, ideally supporting Founder/President/C-Suite Executive Ability to work in a dynamic and professional environment Capable of adjusting in various environments while exhibiting resilience and pivoting quickly between tasks Strong work ethic and ‘can do' attitude: motivated, flexible, and able to maintain composure at all times Comfortable and experienced liaising with internal and external contacts at a variety of levels Superior experience and competency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint; strong comfort level learning to use other internal software tools Excellent written & oral communication skills; strong attention to detail when taking notes, communicating with various contacts, and all other tasks Candidate profiles will be reviewed daily, and a recruiter will reach out to you for an introductory conversation should they deem you to be a fit. This role is 5 days on-site and the firm is open to relocating the right candidate.

Timepiece Trading LLC, established in 2018, is a global watch trading company with offices in Miami, Hong Kong, Dubai, and the Caribbean. Specializing in luxury watch brands like Richard Mille, Audemars Piguet, Patek Philippe, and Rolex, we pride ourselves on delivering the best experience and price points to our clients. We are seeking a highly organized, communicative, and experienced Executive Assistant to support senior leadership at Timepiece Trading LLC in Miami, FL. This is a full-time, on-site role that requires exceptional multitasking skills, strong attention to detail, and the ability to anticipate needs while providing top-tier administrative support. The ideal candidate should have extensive experience in high-end customer service environments, excellent organizational skills, and the ability to manage multiple priorities efficiently. Job Location: 169 E Flagler St Unit 1000, Miami, FL 33131 Key Responsibilities Calendar & Schedule Management: Schedule and manage complex executive calendars, appointments, and meetings. Resolve scheduling conflicts and send timely reminders. Coordinate and confirm business and personal engagements as needed. Communication & Correspondence: Manage email correspondence, screen calls, and handle inquiries professionally. Draft, proofread, and edit professional documents, presentations, and reports. Interact with high-end customers, ensuring exceptional service and responsiveness. Travel Arrangements: Book flights, accommodations, and transportation for executives. Prepare detailed travel itineraries and handle visa applications if necessary. Ensure seamless coordination for both domestic and international travel. Meeting Coordination & Documentation: Prepare meeting agendas, distribute materials, and take meeting minutes. Follow up on action items to ensure timely completion. Organize client-facing meetings and events as needed. Project & Office Management: Assist with project planning, tracking progress, and coordinating with stakeholders. Maintain filing systems, manage office supplies, and coordinate office services. Support business operations with ad-hoc administrative tasks. Expense & Financial Support: Track and submit executive expense reports accurately and on time. Handle invoice processing and maintain financial documentation. Confidentiality & Discretion: Manage highly sensitive information with the utmost discretion. Ensure privacy regarding executive and client matters at all times. Qualifications & Requirements Preferred Qualifications: Proven experience supporting senior executives in fast-paced environments. Exceptional organizational skills and ability to handle multiple tasks simultaneously. Strong interpersonal skills, with a friendly and professional demeanor. Flexibility to manage communications in a dynamic work setting. Ability to remain calm and composed under pressure. Education & Experience: Bachelor's degree or equivalent experience preferred. Proven experience as an Executive Assistant in a fast-paced setting. Experience dealing with high-end clientele and luxury service industries is a plus. Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Strong knowledge of calendar management and scheduling tools. Excellent written and verbal communication skills. Soft Skills: Ability to anticipate needs and proactively solve problems. High level of discretion and confidentiality. Strong multitasking abilities with outstanding attention to detail. Ability to work independently while being an integral part of the executive team. Benefits: Competitive Salary Paid time off (PTO) Employee discounts on luxury watches and jewelry Growth opportunities within the company If you are a highly motivated, detail-oriented professional with extensive experience in executive support and high-end customer service, we encourage you to apply and join our team at Timepiece Trading LLC!