Executive Administrative Assistant Jobs in North Saint Paul, MN

The Executive Assistant to the President provides executive level administrative support for the President, the President's Chief of Staff and Secretary to the Board of Trustees, and the President's Office. Reporting to the President's Chief of Staff, the Executive Assistant manages the President's calendar and travel (including support outside of business hours); coordinates with other college departments on scheduling for events involving the President; and supports President's Office meetings and events. The Executive Assistant hires and supervises student employees; supports the Board of Trustees with travel, accommodations, and meeting logistics; and monitors budgets and accounts for funds within the President's Office. This is a full-time, 12 month, exempt position that requires being onsite during business hours Monday through Friday, 8:00 a.m.-4:30 p.m. Occasional evening or weekend support may be required for special events and for troubleshooting issues with the President's travel. About the President's Office: The President's Office team includes the President, the Chief of Staff for the President and Secretary to the Board of Trustees, the Executive Assistant to the President, and the Manager of Briggs House and the President's Home. Responsibilities Provides direct support to the President by maintaining the President's calendar, scheduling appointments and meetings, and making domestic and international travel arrangements, often in coordination with various other departments across campus. Tracks and resolves issues with the President's travel including troubleshooting outside of business hours for flights, ground transportation, and lodging. Gathers, organizes, and shares briefing materials and remarks. Attends cross-department meetings related to the President's calendar and travel and event planning. Provides administrative support for the President and the President's Office including: Greeting visitors, answering phones, screening calls, and providing information or appropriate referrals Handling correspondence and organizing and maintaining office files Maintaining an inventory of office supplies and ordering supplies as needed Submitting work requests for office and office equipment maintenance Preparing files for storage and maintaining inventory of file boxes Updating external materials related to the President's Office Hires and supervises student employees. Provides oversight for a calendar of on-campus events for the President and Senior Leadership, edited by student employees. Works with Advancement colleagues to maintain and update database records for donor correspondence, event details, and event attendance. Provides support for special events hosted by the President's Office on campus, at the President's Home, and at venues in the Twin Cities, including preparation of invitations, making space reservations and catering arrangements, and tracking attendance. Coordinates Senior Leadership Team and and trustee participation in Commencement and Opening Convocation, orders honorary degree diplomas, and coordinates preparation of honorary degree and special recognition citations. Provides direct support to the President's Chief of Staff and Secretary to the Board of Trustees in preparation for Board of Trustees meetings and special events, including retreats. Works with the Special Events team to plan and manage logistics for in-person meetings of the Board of Trustees. Monitors budgets and accounts for funds within the Office of the President. Identifies areas where expenses should be split among two or more funds in cases where travel spans multiple purposes. Manages and reconciles credit card payments for the President. Completes other responsibilities as assigned. Participates as an active member of the President's Office team. Participates in department and college activities and supports implementation of shared goals and initiatives. Provides backup support to other members of the team. Qualifications 3-5 years of progressively responsible administrative experience, including contact with external constituencies. Previous experience in higher education is preferred. Ability to interact effectively and professionally with trustees, donors, senior leaders, faculty, staff, students, alumni, and families. Experience managing or responding to challenges with tact and respect. Ability to maintain the highest standards of professionalism in handling confidential information and sensitive situations. Ability to prioritize effectively and handle multiple tasks simultaneously with minimal supervision. Exceptional attention to detail. Ability to prioritize and coordinate work flow on multi-task assignments. Exceptional organizational and time management skills. Ability to assess a problem, determine the appropriate course of action, intervene where necessary, and act as a liaison between the President's Office, Senior Leadership, and other constituencies. Ability to determine which matters require the President or Chief of Staff's attention and which can be resolved by others. Excellent verbal and written communication skills. Ability to communicate information clearly and concisely in a level of detail that is appropriate for the audience. Experience managing budgets, both departmental budgets and event or special project budgets. Experience reconciling and tracking expenses including expense management on behalf of others. Proficient in office productivity tools including Google Suite, Zoom Workplace, Adobe Acrobat, and Microsoft Office. Proficiency with spreadsheets including basic formulas, sorting, and formatting. Bachelor's degree required. Compensation: The annual salary for this position will be $70,000-$73,000, depending on experience. Benefits: At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights: 10% employer contributions to the retirement plan. Outstanding vacation and sick time packages, plus an additional 10 holidays. Generous employer contribution to Health Savings Account. Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions. Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan. Access to the athletics fitness facility, wellness coaching, and activities. These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page. Satisfactory completion of a criminal background check is a condition of employment. Application Guidelines: For best consideration, please submit your cover letter and resume through the Macalester Employment Opportunities webpage. Priority will be given to candidates who apply by May 1, 2025, and the position will be posted until filled. Applications submitted without cover letters will not be considered. Jaclyn Howard Talent Acquisition Manager *********************** Macalester College - Institutional Overview Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

Job Title Executive Administrative Assistant Laboratory Collaborate with Innovative 3Mers Around the World Choosing where to start and grow your career has a major impact on your professional and personal life, so it's equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. The Impact You'll Make in this Role As an Executive Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by: Provides administrative support for the Lab Technical Director and one or more Senior Lab Managers Maintains multiple complex, frequently changing calendars including independent resolution of meeting conflicts Schedules and supports on- and off-site meetings, conferences, executive reviews, recognition programs and making necessary arrangements to set-up meeting space Creates and/or compiles meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries. Manages laboratory databases, Microsoft Teams and other electronic documentation and archives Leads all aspects of supply, certification and services procurement for a global R&D organization. Coordinates facility planning of laboratory in conjunction with building management, engineering, telephone services, etc., as appropriate. Coordinates travel arrangements and complete subsequent expense reports Performs basic accounting functions such as paying invoices, and tracking budgets and spending Your Skills and Expertise To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications: High school diploma/GED or higher (completed and verified prior to start) from an accredited institution Two (2) year of experience performing common administrative functions and software (e.g., telephone, e-mail etiquette, MS Office and Teams, expense reporting, mailings, supply/equipment ordering, and meeting planning) in a public, private, government, or military environment Additional qualifications that could help you succeed even further in this role include: Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS) Advanced administrative assistant experience in a laboratory environment Experience with financial and employee data systems, for example, SAP, Workday, Concur expense reporting, etc. Advanced proficiency in MS Office including Word, Excel, PowerPoint and Teams Demonstrated ability to balance multiple priorities and complete assignments under pressure and short timelines Work location: Hybrid - Maplewood, MN Job Duties allow for some remote work but require travel to Maplewood, MN at least 3 days per week Relocation Assistance: not authorized Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Supporting Your Well-being 3M offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope. Chat with Max For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers. Applicable to US Applicants Only:The expected compensation range for this position is $66,635 - $81,442, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: ******************************************************************* Faith Posting Date Range 05/09/2025 To 06/08/2025 Or until filled All US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M.Learn more about 3M's creative solutions to the world's problems at ********** or on Instagram, Facebook, and LinkedIn @3M.Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.Pay & Benefits Overview: https://**********/3M/en_US/careers-us/working-at-3m/benefits/3M does not discriminate in hiring or employment on the basis of race, color, sex, national origin, religion, age, disability, veteran status, or any other characteristic protected by applicable law. Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly. 3M Global Terms of Use and Privacy Statement Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at 3M are conditioned on your acceptance and compliance with these terms. Please access the linked document by clicking here, select the country where you are applying for employment, and review. Before submitting your application, you will be asked to confirm your agreement with the terms.

**Who Are We?** Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it. **Job Category** Administrative/Clerical, Legal **Compensation Overview** The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards. **Salary Range** $56,400.00 - $93,000.00 **Target Openings** 1 **What Is the Opportunity?** This Sr. Administrative Assistant role is critical to providing complex administrative support to senior management. The role performs a wide variety of tasks related to organization, communication, facilitation and scheduling. **What Will You Do?** + Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details. + Exercises considerable discretion and independent judgment in facilitating overall department operations. + Directs the activities of other support staff as necessary. + Coordinates inter-departmental or department-wide administrative projects, such as broad communications, overseeing internal/external services purchased, developing and implementing department/business unit guidelines for operating policies and procedures. + Complex scheduling; typically involves internal, external, and department-wide scheduling. + Full responsibility for department-wide event and travel planning. + Prepares and submits expense accounts and other type expenses. + Manages and tracks/reports actual expenses versus budget for sr managements area of responsibility, develops or upgrades budget system. + Regularly interacts with internal and external executives, community leaders, shareholders Board of Directors, etc. Initiates follow-up actions as needed. + Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. + Initiates, develops, and makes decisions regarding office practices/procedures within authority level. + Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills. + Some travel required, typically once per quarter. + Perform other duties as assigned. **What Will Our Ideal Candidate Have?** + Minimum of 5 years of related work experience preferred. + Advanced skill level required for software applications, including advanced database queries, complicated Excel spreadsheets (i.e., vlookup). + Utilizes multiple software packages to prepare highly confidential correspondence and complex documents. + Independently designs advanced spreadsheets, graphics, presentations, and database applications. **What is a Must Have?** + High school degree or equivalent required. + Minimum of 3 years of related work experience required. **What Is in It for You?** + **Health Insurance** : Employees and their eligible family members - including spouses, domestic partners, and children - are eligible for coverage from the first day of employment. + **Retirement:** Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum. If you have student loan debt, you can enroll in the Paying it Forward Savings Program. When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account. You are also eligible for a Pension Plan that is 100% funded by Travelers. + **Paid Time Off:** Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays. + **Wellness Program:** The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs. + **Volunteer Encouragement:** We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice. **Employment Practices** Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences. In accordance with local law, candidates seeking employment in Colorado are not required to disclose dates of attendance at or graduation from educational institutions. If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email (*******************) so we may assist you. Travelers reserves the right to fill this position at a level above or below the level included in this posting. To learn more about our comprehensive benefit programs please visit ******************************************************** .

Job Type: Full-Time, In-Office (River Falls, WI) Schedule: Monday-Friday, 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM Salary: $25-$35 per hour (based on experience) Job Description: We are seeking a highly organized and motivated Sales & Recruitment Coordinator with Executive Assistant duties to join our team. This individual will be responsible for managing the full cycle of sales and recruitment while also providing essential administrative support to our executive team. The role requires a proactive, results-driven individual who thrives in a dynamic, fast-paced environment. The ideal candidate will have a strong background in sales, recruitment, and administrative support, with the ability to juggle multiple tasks and prioritize effectively. Key Responsibilities: Sales & Recruitment: Sales Cycle Management: Manage the full cycle of sales, including prospecting, lead generation, outreach, follow-ups, and closing deals. Client Outreach: Conduct outbound sales calls (6+ hours a day), generate leads, and engage with potential clients. Recruitment: Coordinate and manage the recruitment process, from sourcing candidates to scheduling interviews and following up with applicants. Talent Pipeline: Build and maintain a robust pipeline of qualified candidates for current and future hiring needs. Job Postings: Create, post, and manage job ads on relevant platforms, ensuring they attract top-tier talent. Interview Coordination: Coordinate and schedule interviews between candidates and hiring managers. Client & Candidate Communication: Maintain regular communication with clients, candidates, and internal stakeholders to ensure timely follow-ups and updates. Executive Assistant Duties: Calendar Management: Assist with scheduling appointments, and meetings for executives. Administrative Support: Provide general administrative support including email management, preparing reports, drafting correspondence, and more. Document Management: Organize and maintain confidential documents, files, and records. Task Prioritization: Handle a variety of administrative tasks and ensure that the executive team's time is utilized efficiently. Meeting Preparation: Prepare agendas, take meeting notes, and track action items to ensure follow-through. Qualifications: Experience: Minimum 2-3 years of experience in sales, recruitment, or administrative support (ideally in a similar role). Sales Skills: Proven experience with outbound sales calls and client management, with the ability to close deals and meet sales targets. Recruitment Experience: Hands-on experience with full-cycle recruitment, including sourcing, interviewing, and onboarding candidates. Executive Support Experience: Strong background in providing executive-level administrative support, including calendar management and travel coordination. Communication: Excellent verbal and written communication skills, with the ability to build rapport and maintain relationships with clients, candidates, and team members. Organization: Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively. Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with CRM systems and recruitment platforms. Detail-Oriented: Strong attention to detail and the ability to handle sensitive information with discretion. Adaptability: Ability to thrive in a fast-paced, ever-changing environment while balancing sales and administrative responsibilities. Interviews will take place via Microsoft Teams.

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We are seeking a proactive, highly organized, and detail-oriented Executive Administrative Assistant to provide direct support to the AVP of Operations and the broader executive leadership team. This role will be based in our Burnsville office with some flexibility in working remotely approximately 1 day per week based on business needs. Use your passion, organizational skills, and proactive nature to support the leadership team at Valley Medical. Your skills and positive attitude will be essential to help accelerate our ability to meet our goals. This role requires a polished professional with strong communication skills, sound judgment, and the ability to manage multiple priorities and projects in a fast-paced, dynamic healthcare environment. The ideal candidate will demonstrate discretion, adaptability, and a solutions-focused mindset while providing seamless administrative support. Flexibility to rotate to clinic locations within the Twin Cities area is required, as needed. Primary Responsibility: Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and correspondence. Draft and distribute internal memos, notices, and leadership updates. Autonomy & Decision-Making: Makes decisions on routine matters, provides recommendations to leadership. Coordinate with building management to ensure a safe, secure, and well-maintained office space. Draft, proofread, and prepare internal and external communications, reports, and presentations on behalf of leadership. Serve as a liaison between executives, staff, patients, and external partners. Gather, compile and report on information relevant to VP's assignments (Organizational KPI's, clinic utilization, etc.) Maintain accurate records and documentation related to confidential files, HR paperwork, handling sensitive information with discretion. Manage incoming communications and respond or route appropriately. Schedule and coordinate cross-functional meetings, departmental updates, and executive sessions. Prepare meeting materials, including agendas, presentations, and handouts. Take meeting minutes, track action items, and follow up to ensure timely completion. Monitor project deadlines, deliverables, and task assignments. Support the coordination and execution of internal projects and strategic initiatives. Use problem solving skills for process improvement in systems, processes, and communications Coordinate with HR, and Hiring Leader to schedule interviews, complete onboarding verification checks. Maintain current org charts, and email distribution lists Assist with general office operations, including ordering supplies, coordinating services, and maintaining inventory levels. Communicate with vendors to order office supplies, medical equipment, and other resources. Maintain vendor relationships, track service contracts, and manage renewals. Obtain quotes, compare pricing, and support vendor selection. Review invoices and payment requests for accuracy and completeness. Coordinate with Accounting Department to ensure timely processing of payments and checks. Assist with vendor billing questions and follow-up on outstanding payments. Assist in planning and executing company meetings, staff appreciation events, and company events. Coordinate and book travel arrangements, accommodations, and itineraries. Implement and oversee special projects and other duties as assigned. Perform general administrative tasks and provide cross-departmental support as needed. Preferred Skills and Knowledge: Bachelor's degree or higher in health administration, or business administration with an emphasis in health care, and two or more years of administrative experience in a clinic setting. Required Education, Experience and Credentials: Proven experience (4+ years) as an Administrative Assistant or similar role. Prior experience in healthcare, medical office, or wellness environment strongly preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with EMRs or healthcare systems is a plus Excellent organizational, time management, problem-solving skills and critical thinking Strong verbal and written communication abilities Ability to maintain a high level of confidentiality and professionalism Flexible, dependable, and capable of working independently Highly effective interpersonal, communication, assessment, evaluation, and documentation skills. Ability to communicate effectively both verbally and in writing. Ability to lead and work in a multidisciplinary diverse team. Ability to work in a fast-paced environment. Understanding of health care systems Excellent organizational skills Excellent interpersonal skills Additional Position Details: (hours, locations, commute) Standard work hours Monday through Friday from 8 a.m. to 4:30 p.m. and other hours as necessary to support and oversee business operations and initiatives. As needed, or accessible to other leadership and supervisors for event escalation of business decisions outside of the hours indicated above. This position requires working on-site and rotating between Twin Cities locations. · Ability to work on a holiday as part of a rotation. Benefits Include: Competitive Salary Medical, Dental and Vision Cell phone reimbursement 401K Discretionary Profit Sharing Life Insurance/Disability Paid Time Off Paid Holidays FLSA Status: Exempt Compensation: $50,000-$70,000.00 annually. The compensation range represents the low and high end of the base compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, qualifications, education, internal equity and business needs.

Unique opportunity to work in the heart of an investment team. Coordinate all aspects of day-to-day business support needs and be a key member on this fast-paced team. This environment is ideal for a quick learner interested in learning how the investment business works. Key Responsibilities * Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required. * Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports. * Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. * Respond to ad hoc requests and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.). * Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants. Required Qualifications * Associate (2-year) degree or equivalent. * 3-5 years of relevant experience required. * Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.). * Experience with arranging/booking international travel. * Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people. * Ability to anticipate needs and use independent judgement given limited availability of leader. * Ability to exercise discretion due to accessing and handling sensitive information. Preferred Qualifications * Bachelors degree preferred * Financial services industry experience is favorable * Working across multiple teams, multiple offices, and multiple time zones About Our Company We're a diversified financial services leader with more than $1 trillion in assets under management and administration as of 2022. Our team of 20,000 people in more than 20 countries, advise and manage assets and income of more than 2 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world. Base Pay Salary The estimated base salary for this role is $53,400 - $72,000 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances. Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law. Full-Time/Part-Time Full time Exempt/Non-Exempt Non-Exempt Job Family Group Business Support & Operations Line of Business AMINV US Asset Management

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The Abudayyeh-Gootenberg lab (abugootlab.org) is a pioneering research group at the intersection of biotechnology and artificial intelligence. Based at Brigham and Women's Hospital, Beth Israel Deaconess Medical Center, and Harvard Medical School, we're developing cutting-edge technologies and AI tools to understand and ultimately reverse the aging process. We are a fast-paced, collaborative, and highly driven team committed to making groundbreaking discoveries and translating them into transformative therapies. Our work has been published in leading scientific journals, has been covered extensively by the press, and has the potential to reshape how we approach health and longevity. We are looking for a sharp, creative individual who is excited to work in a fast-paced environment and within teams to advance the research. We are seeking an exceptional Executive Assistant to provide comprehensive support to the lab's leadership. This is a unique opportunity to be at the heart of a dynamic research environment, contributing to both the daily operations and the strategic direction of the lab. You will play a critical role in ensuring the smooth functioning of our team, managing complex logistics, and fostering a positive and productive lab culture. In this role, you'll gain exposure to cutting-edge biotechnology and AI research, develop valuable skills in scientific operations management, and have the chance to directly contribute to work that could transform human health. You'll interact with world-class scientists, participate in strategic discussions, gain exposure to the broader biotech community, and see firsthand how groundbreaking science moves from concept to reality. While the initial focus will be on executive support functions, this role offers potential for growth into more strategic responsibilities for the right candidate who demonstrates exceptional capability and initiative. Qualifications Executive Support & Calendar Management: * Provide high-level administrative support to the Principal Investigators, including managing complex calendars, scheduling meetings and appointments (often with numerous participants), and coordinating intricate travel arrangements. * Proactively anticipate the needs of the PIs, ensuring they are well-prepared for all engagements. * Screen and prioritize incoming communications (calls, emails), responding or redirecting as appropriate. * Prepare meeting agendas, presentations, and other materials, ensuring accuracy and professionalism. Operational & Strategic Support: * Provide input on operational and strategic initiatives as requested by the Principal Investigators. Help organize and document strategic planning sessions. * Translate the lab's strategic vision into actionable plans and oversee their execution, tracking progress and identifying potential roadblocks. * Identify opportunities to improve lab efficiency, productivity, and impact, proposing and implementing solutions * Represent the PIs in meetings and interactions with internal and external stakeholders, acting as their delegate when necessary and ensuring follow-up on key actions. * Lab Operations & Communication: * Oversee the day-to-day administrative and logistical operations of the lab, ensuring smooth functioning and proactively addressing any operational challenges. * Manage the logistical operations of the lab, including organizing events, conferences, and seminars (from planning to execution, including venue selection, registration, catering, and materials). * Maintain lab files, records, and databases, ensuring data integrity and confidentiality. * Assist with the onboarding of new lab members, ensuring a seamless integration into the team. * Collaborate with the Lab Manager to ensure smooth lab operations. * Support the preparation and submission of grant proposals and reports. * Develop and implement internal communication strategies to ensure effective information flow within the lab and with external partners. * Serve as a central point of contact and liaison between the PIs, lab members, and external collaborators, fostering strong relationships and facilitating communication. * Financial Management: * Assist in financial tracking, reporting, and expense report management for the lab. * Analyze lab data (financial, operational, research) and prepare reports for the PIs, highlighting key trends and insights to inform decision-making. Why Join Our Team: * Professional Growth: Opportunity to develop skills in lab operations, scientific project management, and strategic planning within a prestigious research institution. * Meaningful Impact: Your contributions will directly enable groundbreaking research that could transform human health and longevity. * Exceptional Environment: Work alongside brilliant scientists in state-of-the-art facilities, participate in scientific discussions, and be part of shaping the future of biotechnology. * Career Development: Access to professional development opportunities, potential to attend relevant conferences, and the chance to build a network across Harvard Medical School and the broader biotech community. * Supportive Culture: Join a collaborative team that values work-life integration, celebrates diverse perspectives, and is committed to creating an inclusive environment where all team members can thrive. QUALIFICATIONS: * Bachelor's degree strongly preferred * 5+ years of experience supporting C-level executives or senior leaders, ideally in a fast-paced, research-intensive environment (biotech, pharma, or academia). SKILLS/ ABILITIES/ COMPETENCIES: * Exceptional organizational and time management skills, with the ability to prioritize effectively and manage multiple projects simultaneously. * Proactive problem-solver with a strong attention to detail and a commitment to accuracy. * Outstanding communication skills (written and verbal), with the ability to interact confidently and professionally with individuals at all levels. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with project management or collaboration tools is a plus. * Experience with financial tracking and reporting. * Discretion and the ability to handle confidential information with the utmost integrity. * A passion for science and a genuine interest in the lab's mission are highly desirable. This role is hybrid, with onsite presence required 2-3 days weekly. Additional Job Details (if applicable) Remote Type Hybrid Work Location 65 Landsdowne Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) EEO Statement: The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Administration Additional Information: Show/Hide Associate Administrator Work Schedule: 10-month, 217 days/year (mid August - mid June) Pay: $87,000 - $115,000 dependent on qualifications Benefits: Medical, Dental, Life and other benefits in accordance with the non-affilliated summary of benefits Required Qualifications: * Current MN Teaching license and current Principal license or enrolled in an administrative program leading to licensure. Must have at least three years of experience in a school setting, Experience in an early childhood setting strongly preferrred. Knowledge, Skills and Abilities: * Significant understanding of early childhood pedagogy * Strong ability to work with students who receive special education services and strong understanding of special education due process and state/federal laws * Knowledge and experience with positive approaches to managing student behavior * Strong understanding of culturally responsive and restorative practices * Ability to work cooperatively with others * Strong organizational skills Responsibilities: * Assist in overseeing building operations: * Help plan daily school activities by participating in the development of class schedules, teacher assignments * Supervise reporting and monitoring of student attendance * Assist in overseeing student behavior systems: * Ensure students are adequately supervised during non-instructional periods * Assist in developing and maintaining a student discipline process that results in positive student behavior * Ensure that school rules are uniformly observed and student discipline is appropriate and equitable * Conduct conferences on student and school issues with parents, students, Deans and teachers * Participate in the development and evaluation of educational programs; participate in professional development activities; monitor assigned instructional programs; encourage and support the development of innovative instructional programs; promote the use of technology in teaching/learning process; promote a positive, caring, and supportive climate for learning and instruction. * Supervise non-licensed personnel as assigned. * Participates and leads committees as assigned. * Support staff development training. * Assist the principal in interviewing, selecting, and orienting new staff. * Other related duties as assigned.

Administrative Student Intern, Talent Garden (250488) Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical center, a large outpatient Clinic & Specialty Center, and a network of clinics in the North Loop, Whittier, and East Lake Street neighborhoods of Minneapolis, and in the suburban communities of Brooklyn Park, Golden Valley, Richfield, and St. Anthony Village. Hennepin Healthcare has a large psychiatric program, home care, and operates a research institute, philanthropic foundation, and Hennepin EMS. The system is operated by Hennepin Healthcare System, Inc., a subsidiary corporation of Hennepin County. Equal Employment Opportunities: We believe equity is essential for optimal health outcomes and are committed to achieve optimal health for all by actively eliminating barriers due to racism, poverty, gender identity, and other determinants of health. We are committed to equitable care and working in an environment that celebrates, promotes, and protects diversity, equity, inclusion, and belonging. We are committed to bringing in individuals with new cultural perspectives to assist in creating a more equitable healthcare organization. SUMMARY We are currently seeking an Administrative Student Intern to join our Healthy Equity Talent Garden team. This casual role will primarily work on-site (days) and during the day shift as needed. This position will not have benefits. Purpose of this position: To prepare college juniors, seniors, and master level students in programs for entry into their chosen field of study by providing exposure to and training in administration, operations, systems, and leadership functions within a non-profit, healthcare setting. Responsible for assisting or leading projects under the direction of an administrative staff member. Training and development of skills and knowledge will include both theory and practical application of attained knowledge. This internship position is specifically for our former Health Equity Talent Garden Interns. The duration of the program will be 3 to 4 weeks. RESPONSIBILITIES Collaborate with administrative/departmental team to determine needs for assigned project(s) Partner with internal and external resources and conduct research and/or analysis to carry out assigned projects Present findings and recommendations to appropriate audience Attend meetings and learn about HCMC wide initiatives and current activities within all areas of administrative department Assist with any other projects or activities within the department as needed QUALIFICATIONS Minimum Qualifications: Pursuing Bachelor or Master degree in Business, HR, Marketing/PR, Finance, Non-Profit Management, Healthcare Administration, or similar applicable field that includes college level coursework in key areas, including (but not limited to) business management, marketing, accounting/finance, health and human services, technology, process improvement, and project management. Recent graduates of BS/BA programs are also eligible. Preferred Qualifications: Bilingual candidates strongly encouraged to apply Knowledge/ Skills/ Abilities: Excellent oral and written communication skills Strong decision-making skills and ability to exercise sound judgment Self-direction and ability to work independently Ability to work effectively with cross-functional teams Excellent interpersonal skills and ability to interface effectively with all levels in the organization Exceptional platform, facilitation and presentation skills Strong PC skills, including MS Office (Word, Excel, Power Point) and ability to quickly learn new systems You've made the right choice in considering Hennepin Healthcare for your employment. We offer a wealth of opportunities for individuals who want to make an impact in our patients' lives. We are dedicated to providing Equal Employment Opportunities to both current and prospective employees. We are driven to connect talented individuals with life-changing career opportunities, enabling you to provide exceptional care without exception. Thank you for considering Hennepin Healthcare as a future employer. Please Note: Offers of employment from Hennepin Healthcare are conditional and contingent upon successful clearance of all background checks and pre-employment requirements. Total Rewards Package:We offer a competitive pay rate based on your skills, licensure/certifications, education, experience related to this position, and internal equity.We provide an extensive benefits program that includes Medical; Dental; Vision; Life, Short and Long-term Term Disability Insurance; Retirement Funds; Paid Time Off; Tuition reimbursement; and license and Certification reimbursement (Available ONLY for benefit eligible positions).For a complete list of our benefits, please visit our career site on why you should work for us. Department: Health EquityPrimary Location: MN-Minneapolis-Downtown CampusStandard Hours/FTE Status: FTE = 0.01 (casual) Shift Detail: DayJob Level: StaffEmployee Status: Temporary Eligible for Benefits: NoUnion/Non Union: Non-UnionMin:$15.00Max: $25.00 Job Posting: Apr-15-2025

Accessible Space Inc. (ASI) is a national nonprofit organization providing housing and personal care services to individuals with physical disabilities, seniors and veterans. We are seeking a detail-oriented and proactive Administrative Assistant to support our Property Management department in Saint Paul, MN. This is a fantastic opportunity to work in a dynamic, mission-driven environment with a flexible part time schedule! Key Responsibilities: Assist with filing, data entry, and administrative tasks Process move-in and certification/recertification paperwork Maintain applicant files and handle telephone inquiries Support the department with various clerical duties as needed What We're Looking For: At least one year of experience in a fast-paced administrative support role Strong written and verbal communication skills Professional and friendly phone etiquette Excellent organizational skills and attention to detail Ability to manage high volumes of paperwork with multiple deadlines Proficiency in MS Word and strong computer skills Housing or property management experience is a plus! Why Join ASI? We offer a competitive wage and a comprehensive benefits package, including: Competitive pay Daily pay option Paid time off & holiday pay Life insurance Wellness rebate Tuition reimbursement Employee Assistance Program A Great Place to Work! Convenient office location near I-94 & Hwy 280, with free parking Easily accessible via light rail and bus lines Casual yet professional work environment On-site restaurant & great walking areas for breaks and lunch Join our team and make a difference! Apply today! ASI is an affirmative action, equal opportunity employer. It is the policy of Accessible Space, Inc. not to discriminate against any person based on race, creed, religion, sex, sexual orientation, color, national origin, ancestry, familial status, age, disability, marital status or status with regard to public assistance or any other protected status. Other details Pay Type Hourly Min Hiring Rate $17.00 Max Hiring Rate $19.00

The main purpose of position is to provide administrative support to the Leadership staff, ensuring efficient office operations. FT Monday - Friday. Position works on-site at Burnsville office location. 3-5 years related experience required. Bachelor's degree preferred, but experience in lieu of degree will be considered. Proficiency of Microsoft Word, Excel, Power Point, google drive applications, use of database systems and graphics. Essential Duties and Responsibilities: Demonstrate commitment to the agency's mission statement and core values at all times. The mission statement is “360 Communities delivers safety and stability that improves lives.” Provide administrative support as follows: Schedules meetings, coordinates retreats, reserves locations, equipment, and training materials. Manages Leadership calendar and communicates upcoming meetings and events. Records and distributes minutes for designated meetings. Assists in Board-related administrative assignments. Mails program materials and tracks returned documents and RSVPs. Creates, revises and maintains policies and processes. Maintains files, spreadsheets, databases and record keeping compliance. Distributes mail and handles outgoing correspondence. Assists in drafting and communicating program news and updates Coordinates building and equipment repairs. Notifies staff of contractor visits. Oversees telephone system, maintains extension listings and equipment. Manages access to buildings and offices. Orders supplies and manages inventory. Support special projects for programs as directed by supervisor. Perform additional duties as assigned. Qualifications Education and/or Experience: 3-5 years related experience required. Bachelor's degree preferred, but experience in lieu of degree will be considered Proficiency of Microsoft Word, Excel, Power Point, google drive applications, use of database systems and graphics.

Do you have a strong work ethic that is determined to deliver excellent results? Advance your career today as an Administrative Assistant for an outstanding agricultural company in Stanton, MN! Greet visitors, ensure they sign in, assign badges as needed Answer main phone line Handle ingoing and outgoing mail Support on-site meetings Room preparation Ensure beverage refrigerators are full Ensure breakroom supplies are adequate and stocked Lunch setup and takedown, occasional lunch pick-up Monitor office supplies and re-stock as needed Aramark supply monitoring and restocking Monitor 5-gallon drinking water jugs and notify when empty Assist with orientation packets with ASI when time permits. Other duties as assigned Shipping/Receiving: Process outgoing shipments Receive incoming shipments and deliver or notify the recipient General coordination with shipping couriers Skills Needed: MS office skills; Excel and Word Friendly and outgoing personality Self-starter, ability to work independently Ability to lift to 25 lbs. Other: Appropriate business clothing, closed toe shoes, no t-shirts or sweatshirts Pay: $19.00 / hr Paid Weekly Safety Incentives! Assignment Duration: Full Time with contract review every 3 months. Work Hours: Monday - Friday, 7:00am - 3:30pm with rare overtime. The expectation would be to stay until the afternoon shipping has been taken care of (received or outgoing). Location: Stanton, MN (On-site). Why work for Advance Services, Inc. Advance Services is for and about people; we are your employment specialists. Enjoy our easy application process. You NEVER pay a fee! Weekly pay. Fun Safety and attendance incentives. Health Benefits to keep you and your family healthy. PTO; time for you. Great Referral Incentives. Advance Services partners with the top companies in the area! Apply for this job by clicking the apply button. You will be directed to our website, *********************** Please select a branch near you or call our office at ************** X 3791. Advance Services is an equal opportunity employer. #446 Apply for this job by clicking the apply button. You will be directed to our website, ***********************. #446

Join our dynamic Electrical Distribution team! If you're passionate about providing exceptional administrative support and thrive in a fast-paced setting, we would love to hear from you! The Administrative Assistant will perform day-to-day administrative support activities and handle multiple incoming issues and concerns as they arise and work directly with our client. In this hybrid role, you'll enjoy the flexibility of remote work combined with on-site support in the Minneapolis/St. Paul greater metro area. As an Administrative Assistant, you'll be at the heart of our operations. Your day-to-day tasks will include researching, prioritizing, and following up on various issues and concerns, some of which may be sensitive or confidential. You'll determine the appropriate course of action, referral, and response. You'll also help onboard new hires, coordinate appointments, meetings, and conference calls, and arrange meeting rooms and equipment for training sessions. Prioritizing tasks and ensuring deadlines are met will be crucial, as will collaborating with other departments to facilitate smooth interdepartmental communication. Additionally, you'll liaise with building maintenance companies and personnel and perform any other duties as assigned. Required Qualifications: * High school diploma required. * 2-5 years prior experience with working knowledge of administrative support activities * Knowledge of software tools to include, but not limited to Outlook, Word, Excel, PowerPoint, Teams, SharePoint, Adobe * Knowledge of office protocols and procedures * Must have effective communication both written and verbal to convey information. Who We Are: ENTRUST Solutions Group, an ENR Top 100 company, is a community of people, 3,000+ strong, who are committed to our clients and each other. We provide comprehensive and dependable engineering, consulting, and automation services to gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies. In return for top talent, ENTRUST Solutions Group offers: * Generous paid time off and benefits * 401(k) retirement program with a company match * Career development programs * Tuition reimbursement * Flexible work schedule To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at: ****************************************************** * Benefits & Salary: This position pays between $18 -$24 hourly and is a Non-exempt position. * Benefits offered include company sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually. * Full time employees are eligible to earn PTO hours. * May be eligible for discretionary bonus as determined by the company. ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group. #LI-LD1

Innovative Basement Authority, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Inver Grove Heights, MN! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is required to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

Location: Minneapolis, MN Work Arrangement: In-office A Day in the Life A typical day as a Tax Administrative Assistant might include the following: Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction. Process and assemble tax returns, extensions, e-filings, and tax organizers. Prepare, send, and track tax engagement letters. Prepare correspondence, proofread, and format documents. Assist in maintaining databases, new client setup, spreadsheets, project tracking, due date reports, etc. to be current and accurate. Utilize tax and accounting software to complete a wide range of tasks. Work collaboratively to provide overflow and backup support for other team members. Make travel arrangements for partners. Arrange various meetings via conference calls, video conference and webcasts. Process expense reports for partners and managers. Assist with processing outgoing mail. Organize incoming mail for partners as directed. Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates. Ability to professionally interact and effectively communicate with partners, managers, and staff. Be a positive influence for the administrative team and the tax department. Perform other duties as assigned by the Department Head and Manager. Regular and predictable attendance in office. Demonstrate an ability to multi-task and meet deadlines. Open to new challenges and assist with special projects as requested. Assist other admin as needed with events and meeting catering. Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods. Who You Are You have a high school diploma and 3+ or more years of experience in administrative support. You thrive in a high-volume, fast-paced work environment. You are a multi-tasking master, and there has never been a deadline you could not meet. You hold yourself to the highest professional standards and maintain strict client confidentiality. You love collaborating and being part of a team, but also enjoy working alone with limited supervision. Flexibility to work additional hours if needed during peak periods of the year. You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. Familiarity with CCH Access Tax, Document, CCH Engagement, 1040 Scan. Experience with Autoflow and Springboard, a plus. You are proficient in: Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. DocuSign: including creating, sending, and tracking documents for e-signature. Adobe Acrobat: including creating, editing, and commenting on PDFs. Microsoft Outlook and Teams. Experience in public accounting administration is a plus. You have strong written and verbal communication skills. This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation $22 - $28 per hour. Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KP1

Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $15.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

HealthPartners is hiring for a full-time Executive Assistant working in our Integrity and Compliance and Employee Health departments. Provides confidential administrative support to the Executive(s). Assists with additional administrative responsibilities to ensure the efficient operation of the offices. Represents the Executive(s) in developing relationships with business associates and vendors. Independently applies analytical and problem-solving skills to resolve business issues. Communicates and interacts with senior-level HealthPartners personnel. Handles highly confidential matters and works independently to anticipate and meet business needs. ACCOUNTABILITIES: Performs a variety of administrative assistant and project coordination tasks to support the Executive(s). This includes typing, copying, sending faxes, maintaining accurate files and records, answering telephone calls, taking messages, maintaining appointment calendars, and arranging meetings. Sorts and distributes incoming mail. Creates, proofreads, and edits a variety of material including, but not limited to, correspondence, spreadsheets, presentation material, reports, and other confidential materials using appropriate computer software and office equipment. Manages multiple calendars, assists in efficient time utilization and balances multiple priorities. Assesses urgency/priorities, accepts or declines appointments and meetings and when appropriate arranges for others to attend for executives in his/her absence as appropriate. Schedules and arranges meetings. Handles space procurement issues, obtains the necessary equipment, and makes food service arrangements within established budget. Prepares materials for presentations and meetings as requested. Transcribes meeting minutes and distributes as necessary. Schedules meetings in support of team or individual team members as necessary. Audits budget reports and notifies Finance of errors or problems and works towards resolution. Prepares expense reports as requested. Processes check requests and reconciles monthly expenses to the budget. Acts as department front-line representative who provides information or assists those making inquiries of the executive(s) Screens and greets visitors and directs them to appropriate person in area(s). Appropriately refers substantive questions/key business issues to others and follows up to ensure resolution. Preserves confidentiality of sensitive material which is routinely encountered. Communicates effectively with all levels of management, responding to communications around deadlines and realistic estimations of project completions with tact and assertiveness. Builds and maintains positive working relationships with co-workers and the public by using principles of quality customer service. Trouble-shoots problems related to the operation of PC, software, printers, phone and other office equipment. Coordinates travel arrangements including airfare, hotel, transit and all other logistics through appropriate resources and prepares itineraries as necessary. Responsible for variety of administrative projects requiring independent judgment and action. Serves as a backup to other administrative support staff as needed. Performs other duties as assigned. REQUIRED QUALIFICATIONS: High School Diploma or GED 5+ years of administrative assistant experience Must report directly to a Vice President, Senior Vice President, Associate Medical Director or Medical Director Excellent desktop tool usage including Microsoft Suite, Outlook and Sharepoint. Excellent oral and written communication skills Excellent spelling, grammar, editing, and organizational skills Ability to manage multiple priorities while working under pressure and meeting tight deadlines Ability to work with and maintain highly confidential information Strong customer service orientation including the ability to recognize, understand and meet the needs of customers at all levels of the organization. Excellent problem solving skills Demonstrated time management and project management skills Ability to work independently with minimal supervision Ability to learn new software applications Ability to interact, collaborate and communicate with individuals at all levels both internally to the HealthPartners organization and externally as needed PREFERRED QUALIFICATIONS: Two-year degree or certificate in Business, Administrative Support, or related field Working knowledge of Healthcare Systems Working knowledge of annual planning and budgeting with familiarity with accounting principles and practice At HealthPartners we believe in the power of good - good deeds and good people working together. As part of our team, you'll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work. We're a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world. At HealthPartners, everyone is welcome, included and valued. We're working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change. Benefits Designed to Support Your Total Health As a HealthPartners colleague, we're committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care. Join us in our mission to improve the health and well-being of our patients, members, and communities. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.

Job Title Executive Administrative Assistant Laboratory Collaborate with Innovative 3Mers Around the World Choosing where to start and grow your career has a major impact on your professional and personal life, so it's equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. The Impact You'll Make in this Role As an Executive Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by: * Provides administrative support for the Lab Technical Director and one or more Senior Lab Managers * Maintains multiple complex, frequently changing calendars including independent resolution of meeting conflicts * Schedules and supports on- and off-site meetings, conferences, executive reviews, recognition programs and making necessary arrangements to set-up meeting space * Creates and/or compiles meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries. * Manages laboratory databases, Microsoft Teams and other electronic documentation and archives * Leads all aspects of supply, certification and services procurement for a global R&D organization. * Coordinates facility planning of laboratory in conjunction with building management, engineering, telephone services, etc., as appropriate. * Coordinates travel arrangements and complete subsequent expense reports * Performs basic accounting functions such as paying invoices, and tracking budgets and spending Your Skills and Expertise To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications: * High school diploma/GED or higher (completed and verified prior to start) from an accredited institution * Two (2) year of experience performing common administrative functions and software (e.g., telephone, e-mail etiquette, MS Office and Teams, expense reporting, mailings, supply/equipment ordering, and meeting planning) in a public, private, government, or military environment Additional qualifications that could help you succeed even further in this role include: * Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS) * Advanced administrative assistant experience in a laboratory environment * Experience with financial and employee data systems, for example, SAP, Workday, Concur expense reporting, etc. * Advanced proficiency in MS Office including Word, Excel, PowerPoint and Teams * Demonstrated ability to balance multiple priorities and complete assignments under pressure and short timelines Work location: * Hybrid - Maplewood, MN * Job Duties allow for some remote work but require travel to Maplewood, MN at least 3 days per week Relocation Assistance: not authorized Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Supporting Your Well-being 3M offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope. Chat with Max For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers. Applicable to US Applicants Only:The expected compensation range for this position is $66,635 - $81,442, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: *************************************************************** Good Faith Posting Date Range 05/09/2025 To 06/08/2025 Or until filled All US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M. Learn more about 3M's creative solutions to the world's problems at ********** or on Instagram, Facebook, and LinkedIn @3M. Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties. Pay & Benefits Overview: https://**********/3M/en_US/careers-us/working-at-3m/benefits/ 3M does not discriminate in hiring or employment on the basis of race, color, sex, national origin, religion, age, disability, veteran status, or any other characteristic protected by applicable law. Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly. 3M Global Terms of Use and Privacy Statement Carefully read these Terms of Use before using this website. 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