Executive administrative assistant jobs in Oklahoma City, OK - 97 jobs

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Ncite Partners has been retained by the OKCPS Foundation to find an Executive Assistant to join their team. This role will provide executive and administrative support to the CEO and the Foundation. ABOUT OKLAHOMA CITY PUBLIC SCHOOL FOUNDATION As an independent 501(c)(3), the Oklahoma City Public School Foundation envisions a community that values public education, recognizes it creates opportunity for everyone, and leads to a prosperous society - where students and families, educators and businesses choose Oklahoma City because OKCPS is the pinnacle of quality education. As the leading advocate for OKCPS, we strengthen our schools through community investment, strategic partnerships, and innovative programs. SUMMARY OF POSITION The Executive Assistant provides high-level administrative support to the President & Chief Executive Officer and supports the broader Foundation team. This role manages executive scheduling and communication, organizes key administrative functions, and ensures efficient operations of the office. The Executive Assistant plays a critical role in supporting the Foundation's mission by anticipating needs, maintaining confidentiality, and enabling the CEO and staff to operate effectively. MAIN DUTIES Executive Support Manage complex scheduling, calendars, meetings, and travel for the CEO. Serves as a primary point of contact and gateway for CEO communication and correspondence. Prepares and organizes meeting materials, presentations, documentation, and follow-up items. Maintains confidentiality, exercises sound judgment, and builds strong internal and external relationships. Administration & Office Operations Supports organizational administrative systems, office processes, and operational workflows. Provides administrative support to Foundation staff and program teams as needed. Assists with document management, filing, records retention, and database support. Assists and lead special projects as needed. Coordinates logistics for meetings, events, etc. Board and Stakeholder Support Primary person responsible for board management, including setting up meetings, board documentation, board communications, etc. Supports preparation of board materials, communications, and meeting logistics as needed. Assists with scheduling and coordination with key partners, stakeholders, donors, and community leaders. QUALIFICATIONS Minimum of 5 years of experience providing executive or senior-level administrative support. Experience supporting a CEO, senior executive, or leadership team preferred. Bachelor's degree preferred but not required. Nonprofit or mission-driven organization experience is a plus. SKILLS/CHARACTERISTICS Strong written and verbal communication abilities. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Professional presence, discretion, and ability to handle confidential information. Collaborative and team-oriented approach with a service mindset. High level of proficiency in Microsoft Office and related technology platforms. Ability to exercise sound judgment, tact, and diplomacy. OTHER REQUIREMENTS AND WORKING CONDITIONS This is a full-time, salaried position primarily based in-office, with some required flexibility and occasional work outside standard hours as needed for events and Foundation priorities. Use of a personal vehicle and personal cell phone may be required. SALARY RANGE AND BENEFITS Salary will be commensurate with education and experience. Benefits include health, dental and vision insurance; life and disability insurance; employer 401(k) contributions; and paid vacation, holiday and sick leave.

Apply Online Executive Assistant , County Clerk Supervisor: Maressa Treat Phone: ************ Fax: Description The Oklahoma County Clerks Office is seeking a highly organized and professional Executive Assistant to support the County Clerk and Executive Leadership Team. This role manages complex schedules, coordinates meetings and events, handles sensitive and confidential information, and serves as a primary point of contact for elected officials, community partners, and constituents. The ideal candidate demonstrates exceptional judgment, strong communication skills, and the ability to navigate multiple priorities in a fast-paced environment. Key Responsibilities Manage detailed calendars, to include scheduling, confirming, and coordinating appointments, meetings, and events. Provide specialized and confidential administrative support to the County Clerk. Assist with constituent services, communications, and cross-department initiatives. Coordinate projects, track progress, maintain reporting, and ensure timely follow-up. Conduct research, prepare briefings, and support special projects as assigned. Serve as a liaison with County departments, elected officials, boards, and community organizations. Maintain reliable attendance and work onsite 40 hours per week. Perform other duties as assigned. Knowledge, Skills & Abilities Knowledge of: County government structures, elected offices, and public-facing services. Executive-level administrative support in public or governmental environments. Modern office management practices, technology, and administrative systems. Advanced computer proficiency across office software and systems. Ability to: Exercise discretion, sound judgment, and maintain strict confidentiality. Provide excellent customer service to internal and external stakeholders. Communicate professionally with individuals at all levels. Manage multiple priorities and maintain strong organizational practices. Build effective working relationships and support cross-functional teams. Maintain accurate records and documentation. Utilize strong communication, organization, and relationship-building skills.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Oklahoma City, Oklahoma. The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistant will provide high-level administrative, logistical, and organizational support while helping to streamline processes. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes. Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates. Prepare and edit executive correspondence, reports, charts, and presentations. Coordinate travel, including critical-incident and emergency-related travel. Track deadlines and consolidate responses for tasking and suspense items. Serve as IT/Helpdesk liaison for ticket submission and follow-up. Collect and disseminate Government-Owned Vehicle mileage and maintenance reports. Assist with HR actions, FOIA tracking, timekeeping, and office supply management. Maintain digital and physical filing systems, distribute mail, and support daily office operations. Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

Wistsi Shared Services provides integrated administrative, financial, and operational support to Caddo Nation enterprises and strategic initiatives. Our mission is to streamline operations, strengthen collaboration, and empower tribal enterprises to deliver high-quality services and projects that advance the Nation's economic and community goals. Position Overview The Executive Assistant will serve as a key support role to the Strategic Development Officer , providing administrative, organizational, and logistical support for ongoing projects and initiatives in Hinton, Oklahoma. This on-site position requires a highly motivated, independent professional who can take ownership of assignments, anticipate needs, and keep operations running efficiently with minimal supervision. Key Responsibilities Provide proactive administrative support to the Strategic Development Officer and Wistsi Shared Services leadership. Independently manage scheduling, communications, and travel arrangements for on-site and off-site activities. Prepare and maintain professional correspondence, reports, meeting notes, and presentations. Track project pay apps, expenses, deliverables, deadlines, and progress updates with minimal direction. Maintain organized filing systems (digital and physical) and ensure data integrity within shared platforms. Coordinate procurement processes, vendor communications, and document routing. Represent Wistsi Shared Services in a professional and courteous manner with community partners, tribal departments, and enterprise staff. Maintain strict confidentiality while handling sensitive or proprietary information. Identify areas for process improvement and take initiative to implement solutions. Perform other administrative and office management duties as assigned. Compensation & Benefits Salary: $35,000 - $40,000 per year, depending on experience. Benefits package available after probationary period, including paid time off and professional development opportunities. Opportunity to work with a mission-driven team advancing the Caddo Nation's economic development and strategic initiatives. Qualifications Qualifications High school diploma or equivalent; associate or bachelor's degree preferred. 2+ years of administrative or office management experience (tribal government or enterprise experience preferred). Demonstrated ability to work independently and make informed decisions in a fast-paced environment. Strong organizational and time management skills with attention to detail. Proficiency with Microsoft Office Suite, Google Workspace, and digital collaboration tools. Excellent written and verbal communication skills. Positive, professional attitude with a strong sense of initiative and accountability. Valid driver's license and ability to travel for site visits and meetings as needed. Ideal Candidate The ideal candidate is an independent, dependable, and tech-savvy professional who can manage multiple priorities while maintaining a high standard of accuracy and organization. They are self-motivated, resourceful, and take pride in anticipating needs, solving problems, and supporting the mission of Wistsi Shared Services and the Caddo Nation.

* 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $27,000 - $30,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum. Essential Duties and Responsibilities: * This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community. * Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). * Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors. * Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference. * Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). * Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. * Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. * Responsible for collecting, opening, sorting, and distributing incoming mail. * Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred. * Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. * Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. * Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position. * Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs * Attend routine and emergent office meetings and take notes for future dissemination. * Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs. Required Qualifications * High School/GED (degree must be conferred on or before agreed upon start date) * Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education. * Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff. * Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine. * Skills, Proficiencies, and/or Knowledge: * Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule) * Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team. * Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability. * Valid Driver's License Preferred Qualifications * Associate's Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist - 1795 Langston OFFICE OF PRESIDENT (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Payroll Systems Analyst - 001730 Langston VP FISCAL & ADMINISTRATIVE AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d118abfbb5a58a24641953d1723c493&postfix=2_0">

Job Description Communication Federal Credit Union has proudly served its members for 80+ years and we've been ranked #1 Credit Union in Oklahoma by Forbes and honored by Oklahoma Magazine as one of "Great Companies to Work For"! CFCU is deeply committed to local communities, providing financial education, and supporting local organizations. We are passionate about the credit union philosophy of "People Helping People", and we empower our team members to deliver on that promise. Employee Benefits Include:- 200% 401(k) Match up to 5% $1,000 Welcome Bonus after 90 days - 11 Paid Holidays - Competitive Pay with advancement opportunities - Multiple Medical Plans, including Employee Only for $5 per pay period - Dental, Vision, Short-Term Disability Insurance available - Paid Basic Life, AD&D Insurance, and Long-Term Disability POSITION SUMMARY: The Executive Administrative Assistant primary responsibility will be to provide high level support to the CEO, Senior Leadership and the Board of Directors. Qualities Needed for this Role: Exceptional communication and interpersonal skills to support and collaborate with members and co-workers. Superior written and verbal skills, ensuring a positive and professional approach to all tasks. Excellent attention to detail with focus on accuracy critical in this role. Strong organization skills with ability to effectively prioritize tasks and meet deadlines. Advanced proficiency in MS Office especially Word, Excel, PowerPoint and Outlook. Familiar with organizing virtual meetings utilizing MS Teams & Zoom; use A/V equipment as needed. Thrive in fast paced environment, adaptable to changes, critical thinking & problem solving skills. Required Experience & Education/Training: Minimum 2-3 years of experience in executive support role. 3-5 years of experience in administrative assistant position. Professional background with financial institution strongly preferred. Bachelor's Degree preferred; or combination of education, training and experience providing knowledge/skills to excel in essential functions of the role. What You Will Do: Assist President of Credit Union with all administrative functions, manage incoming communication. Manage schedule and maintain executive calendars as needed. Responsible for correspondence and reports, handle confidential information appropriately. Preparation and coordination of Board meetings, events, and Annual Meeting. Reconcile executive credit card, corporate expense reimbursement as needed. Arrange travel schedules/reservations for Senior Executives and elected/appointed volunteers. Manage tasks related to corporate-owned vehicles such as registration, maintenance, documentation. Our culture encourages trust, collaboration, and communication enabling each of our employees to have a meaningful impact on our organization and in communities we serve! If you're ready to make a positive impact in your community, we want to talk with you! Communication Federal Credit Union is an equal opportunity employer. We value and strive to provide a diverse workplace free of discrimination. We do not engage in unlawful employment based on gender, gender identity, race, sex, sexual orientation, age, disability, religion, or national origin. We make every effort to provide an environment where every employee feels respected and valued. Job Posted by ApplicantPro

Position Title:Executive Assistant - OU Health Executive OfficesDepartment:AdministrationJob Description: General Description: Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations. Essential Responsibilities: Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability Handles sensitive/confidential information requiring high level of discretion and confidentiality. Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries. Prepares documents and outgoing communications as necessary. Completes, reviews, and processes expense reports, invoices, etc. Books travel arrangements, both domestic and international travel. Creates professional PowerPoint presentations and presentation materials from conceptual ideas Manages assigned projects to timely completion and prepares progress reports, as required Takes accurate minutes at assigned meetings, as requested Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc. Reviews, distributes, and responds to correspondence. Performs a variety of other administrative tasks including reporting and tracking information. Interacts with executives at all levels, as needed, in a timely and professional manner. Understands when to escalate issues and barriers to ability to complete work assignments. Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary. Coordinates ordering and distribution of supplies and handles problems concerning material received Assists with other clerical functions when needed Performs other duties as assigned Minimum Qualifications: Education: Bachelor's degree required. Experience: 3 - 5 years of Executive Administrative Assistant experience required. License(s)/Certification(s)/Registration(s) Required: N/A Knowledge, Skills and Abilities: General knowledge of office procedures and equipment. Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages. Good general written communication skills to include spelling, grammar and punctuation. Will need advanced interpersonal skills for interaction with employees, clients and customers. General computer skills with some spreadsheet knowledge. Ability to maintain and handle confidential information appropriately. Typing/keyboarding skills sufficient to meet the requirements of the position. Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

The Executive Assistant is a key role supporting OKASBO's mission to enhance school leadership teams; to cooperate with other concerned educators, professionals, and organizations; to help members strive for increased efficiency in the business affairs of their school district; and to promote membership and participation in ASBO International. This position manages membership services, communications, event coordination, professional development support, and administrative functions. The Executive Assistant works closely with the Executive Director, Board of Directors, members, and partners to ensure smooth operations, professional service, and memorable events that reflect OKASBO's mission and vision. Required Qualifications - High school diploma or equivalent required; associate or bachelor's degree preferred. * Minimum of 3-5 years of administrative, office management, or executive support experience. * Proficiency in Microsoft Office Suite; familiarity with AMS and accounting systems preferred. * Strong organizational, communication, and multitasking skills. * Ability to work independently, maintain confidentiality, and manage multiple priorities. * Experience in event planning, marketing, or membership services is highly desirable. * Personable, responsive, and able to foster relationships with members, presenters, corporate partners, and volunteers.

For a description, see file at: ************ okbu. edu/hr/job-forms/executive-assistant-for-athletics. pdf

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client's plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure. Additional Information All your information will be kept confidential according to EEO guidelines.

Performs administrative duties and advanced level receptionist duties within the agency. Assists with electronic health record entry and wellness & community connections. Answers phones, greets visitors/staff coming to area, supports core team, and performs general office duties related to the program. Completes routine assignments and/or special assignments on a daily basis. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Performs program opening/closing responsibilities as pertains to assigned area, including securing confidential items Types correspondence, memoranda, reports, copies and distributes information as directed Performs duties as required to understand and maintain the electronic health record system Ensures adherence to documentation process for prescribed word processing procedures Coordinates and manages agency forms, materials, and printing requests; receives bids for printing jobs or special projects, and checks for quality, quantity, cost accuracy and efficiency; and maintains agency reference manual forms Answers, screens, and routes telephone calls and visitors Directs clients, visitors and staff to program area and assists them with their particular needs Coordinates meetings, schedules, and appointments (clients staff and/or community Assists with the facilitation of Care Plans for consumers within the Red Rock Health Team Performs other duties as required QUALIFICATIONS High School Diploma or equivalent with specialized vocational-technical or business training Relevant Associate's Degree preferred Excellent interpersonal and communication skills Ability to prioritize work and perform under pressure, and think quickly in unusual/stressful situations Experience working with community services Detail oriented, with excellent organizational skills Intermediate computer skills PHYSICAL REQUIREMENTS Must have the ability to stand or sit for long periods of time Must have the ability to lift, push, or pull a minimum of 25 pounds Ability to travel approximately 10% of the time Ability to use telephone, PC, fax machine, copy machine, and printer HOW WE TAKE CARE OF YOU! We pay a generous portion of your Health Insurance Low-cost Dental and Vision Insurance Retirement Plan with employer contributions equal to 5% of annual salary Student Loan Repayment Options No Cost Employee Assistance Plan 3 Weeks Paid Time-Off (increases annually between years 2-10) 9 Paid Holidays 1 Floating Holiday to use at your discretion. 4 Rest and Relaxation Days 3 days of Education Leave 4 hours of Volunteer Leave Eligible for Pay Increases and Bonuses Annually Employer Paid Long-Term Disability and Life Insurance Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Red Rock Behavioral Health Services does not discriminate based on race, color, national origin, religion, gender, gender identity, age, marital/familial status, sexual orientation, or disability.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Administrative Assistant - OKC Agility 360 is seeking a Administrative Assistant with some experience to support the day-to-day operations for our client, a Mortgage Default focused Law firm. This is a full-time position within a team-oriented environment located in Oklahoma City, OK. Responsibilities Answer incoming calls, assist with routine inquiries and/or transfer callers as needed Receive, input, and communicate all client referrals Greet clients and partners with professionalism Receiving incoming mail Other administrative tasks, as needed Qualifications Experience answering, screening, and directing incoming phone calls Strong computer skills Attention to detail and accuracy while achieving high productivity Ability to multitask and prioritize work with competing deadlines Ability to communicate in the utmost professional manner with clients and colleagues Eagerness to learn new tasks Be a positive contributor to firm's overall goals Have a general working knowledge of the mortgage default industry Bilingual (Spanish) is a plus Details Direct hire position Yearly salary based on experience ($35k - $42k) Onsite role in Oklahoma City, OK Employment is contingent upon passing a background check, drug screening, and credit check Our client offers a competitive compensation package including health benefits, 401K and paid time off.

Work Arrangement: In-office A Day in the Life: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Assist with preparation of Assurance and CAS (Client Accounting Services) engagement letters. * Assist CAS with administrative projects such as check printing, binding reports, requesting delivery of documents. * Process client confirmations. * Prepare invoices for Audit and CAS billers (partners). * Arrange various meetings via conference calls, video conference and webcasts. * Attend Audit and CAS departmental meetings and document discussion topics and action items as needed. * Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin staff as requested by the Office Administrator. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support; experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * You have strong written and verbal communication skills. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

City Wide Facility Solutions of Oklahoma is the nation's leading management company in the building maintenance industry. We are a management company that acts as a single point of contact for over 20 different interior and exterior facility maintenance services for our commercial clients. Our mission is to save time and solve problems for our clients so they can focus on their core business. We serve a wide range of industries by partnering with specialized independent contractors to deliver consistent, high-quality results. We are looking for an individual who is ready to be a key part of our dynamic team and help us continue our positive 'Ripple Effect' in the community. The Role: Administrative Assistant This vital role serves as the hub for administrative, accounting, and internal communications activities. Reporting directly to the Director of Administration, you will work closely with the General Manager and Owner to implement efficient procedures and manage a wide range of routine and project-based tasks. A high degree of attention to detail and exceptional follow-through are essential for success. Key Responsibilities and Essential Functions The Administrative Assistant will manage a diverse set of duties, including: I. Administrative & Operational Support Handle incoming calls, monitor office cameras, and greet visitors with professionalism. Process and manage internal office supply orders and certain customer orders. Maintain physical and electronic filing systems, including document scanning. Prepare monthly meeting packets for Independent Contractors (IC). Order employee business cards and IC uniforms as needed. Update and maintain internal resources, including phone directories, organizational charts, and employee milestone dates. Assist with the printing of Independent Contractor invoices. Develop reports as requested from the Leadership Team. II. Accounting Assistance Work with the Accounting Department on collecting outstanding Account Receivables. Prepare daily bank deposits accurately and promptly. III. Marketing & Communications Develop and distribute an internal employee newsletter and a monthly newsletter for Independent Contractors. Create engaging social media posts for LinkedIn, Facebook, and Instagram. Execute Emfluence campaigns to customers. Keep the company website current with pictures and employee profiles. Update office TV displays with relevant information for Sales, Operations, and Customers. IV. Employee & Event Management Plan and coordinate quarterly charity events and team-building outings. Create slide shows and recognition materials for employee birthday and anniversary milestones. Requirements High School Diploma is required; a college degree is preferred. Prior office administrative experience, accounting experience, or similar relevant experience is highly desired. Must be a self-starter with a strong attention to detail and follow-up skills. Excellent written and verbal communication skills. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency with using social media platforms for business purposes (LinkedIn, Facebook, Instagram). Benefits Compensation- Starting at $20 per hour, with potential for a higher rate based on experience. Schedule- Standard Monday through Friday work week. Health & Wellness- Comprehensive Health Care Plan (Medical, Dental & Vision). Financial Security- Retirement Plan (401k) with company match. Time Off- Generous Paid Time Off (PTO) and Holiday Pay. Career Growth- Ongoing Training & Development opportunities.

Job DescriptionSalary: As an Administrative Assistant II at Dow Aero, your duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment, and the ability to escalate serious or unique problems promptly to superiors. Candidates must be driven by a first-class goal to make a substantial and valuable impact to the organization and should present: High degree of an attention to detail; Ability to work on sensitive data while maintaining confidentiality; Quality-minded focus; and High energy, plus flexibility in a high-paced and deadline driven organization. Thesecandidateswouldneed to work well in a team environment, while beingable to represent to management,peers, and other coworkerswith professional courtesy and acumen. Essential Functions Knowledge of basic office management systems and procedures, along with willingness to quicklylearn commercial and proprietary software operating procedures; Provide excellent customer service to all staff, management, executives, and guests whileemitting a positive attitude; Conduct basic to intermediate data entry withinspreadsheets, along with commercial andproprietary software solutions; Assist other departments with tasks and projects as needed/assigned. Create and issue certain Purchase Orders and process company expenses for payment; Demonstrate exceptional active listening, comprehension, communication; and analytical skills; Ability to work independently; Ability to drive company vehicles and run errands as needed; Assist in facilitating employee enrichment activities; Retrieve, sort, and distribute all inbound mail and prepare outbound mail for pickup; Ability to establish and maintain effective working relationships with others; Maintain current filing system, while preserving its structure and function; Prioritize workload, while completely following-through on actions; Ability to produce consistent high-quality work; Provide general to intermediate administrative support services; and Conduct routine basiccleaning duties. Competencies Communication Proficiency Customer/Client Focus Ethical Conduct Thoroughness Time Management Required Education or Experience High School Diploma or GED. Four(4) or more years ofadministrativeexperience in an officeenvironment. Solid understanding of working on Mac and/or Windows computer operating systems. Intermediate knowledge of using Microsoft Office software; primarily Excel, PowerPoint, and Word Legally drive a company-owned vehicle. Preferred Educationor Experience Accounting software. Working knowledge of ERP software. Primary Work Environments Climate controlled office; and Limited climate controlled file archive area. Physical Demands The followingis representative ofsuccessfully performing the essential functions of this job. Reasonable accommodations can be evaluated and appropriately implemented where possible to enable individuals with disabilities, or other limitations,improvedcomfort whenperforming duties. Hear; Lift, push, and pull objects (up to 35pounds); Reach with arms and hands; Stand; Stretch; Talk; Use hands and fingers; View;and Walk. Expected Days and Hours Monday through Friday 8:00a.m. to 5:00p.m. Flexible Open and able to work occasional overtime and weekends as required dependent on workload. Supervisory or Management Responsibility This position has no direct supervisory or management responsibilities. Travel Travel is rarely expected for this position. Required Personal Equipment/Tooling Notapplicable. Other Personal Protective Equipment (PPE) required for job duties and responsibilities will be provided as necessary by Dow Aero, including protective eyewear, respirator, etc. Other Duties Please be aware this job listing is not designed to contain a comprehensive list of job duties, responsibilities, and/or activities that are required. Actual assigned duties, responsibilities, and activities may change at anytime. Equal Employment Opportunity Dow Aero does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, genetic information, disability, and/or any other characteristic protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Dow Aero will be based on merit, qualifications, and/or abilities. Drug Screening Any selected candidate for this role shall be screened, at minimum, for the unlawful use of the following drugs: Marijuana; Cocaine; Opioids; Phencyclidine (PCP); and Amphetamines. Screenings are conducted in accordance with federal, state, and/or other local laws. Results shall be collected and approved prior to starting with Dow Aero. Additionally, as this position includes safety-sensitive job functions, screenings will also be conducted in accordance with Department of Transportation (DOT) and Federal Aviation Administration (FAA) regulations. Communication Dow Aero primarily communicates with applicants via email. Dependent on your email security settings, messages may be inadvertently placed in your email's Junk/Spam mailbox folder. To ensure proper delivery to your Inbox, please add the app.bamboohr.com domain to your email client's approved senders list. Privacy Policy By applying for this position you agree to our Applicant Privacy Policy< ************************************ >.

Housing Administrative Assistant City Rescue Mission | Oklahoma City Are you organized, detail-oriented, and passionate about helping people find stability and hope? City Rescue Mission is seeking a Housing Administrative Assistant to support our Housing Services team and play a key role in helping individuals and families experiencing homelessness take their next steps toward housing. This position combines administrative work, data support, and meaningful client interaction in a mission-driven environment. You'll support housing programs funded through Continuum of Care (CoC), Emergency Solutions Grant (ESG), and other housing resources while working alongside a dedicated team committed to compassion, dignity, and impact. What You'll Do Greet and assist individuals and families seeking housing support with empathy and professionalism Conduct initial Diversion triage and gather basic household information Help connect clients to City Rescue Mission programs and community resources Enter and maintain accurate client data in HMIS in compliance with HUD and grant requirements Support housing staff with documentation, file organization, and program compliance Assist with grant paperwork, monitoring preparation, and internal file reviews Maintain reports, logs, and spreadsheets as needed Answer phones, route calls, and assist with scheduling and office coordination Use Microsoft Office 365 and agency systems for communication and document management Qualifications Qualifications What We're Looking For Associate's degree in a related field preferred (or equivalent experience) Experience in administrative, housing, social services, or nonprofit work preferred Passion for serving individuals and families experiencing homelessness Familiarity with HMIS, HUD-funded programs, CoC, ESG, or Diversion models is a plus Proficient use of computers, Microsoft Office 365, and data management systems used to track service delivery. Strong communication skills and attention to detail Ability to manage multiple priorities in a fast-paced environment Comfort working with sensitive information and individuals in crisis Bilingual (English/Spanish) a plus Why Work at City Rescue Mission At City Rescue Mission, your work matters. You'll be part of a collaborative team making a real difference in our community while gaining valuable experience in housing services, compliance, and client support - all in a faith-based organization committed to hope and transformation. City Rescue Mission is an Equal Opportunity Employer. Reasonable accommodations are provided in accordance with applicable law.