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Executive administrative assistant jobs in Owensboro, KY - 32 jobs

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  • Administrative Assistant

    Aston Carter 3.7company rating

    Executive administrative assistant job in Henderson, KY

    Job Title: Administrative AssistantJob Description We are seeking an Industrial Support/Scale Operator to join our team during the busy season at our Henderson site. The role involves providing general administrative support, data entry, and tracking and recording information essential to the site's daily activities. Responsibilities + Monitor and administer all shipping and receiving activities for the facility, including inventory reconciliation, daily/monthly reporting, and logistics. + Distribute mail, e-mail, voicemail, copy, file, fax, and handle confidential information. + Scale in and out dry fertilizer and anhydrous ammonia trucks. + Assist in the safety orientation and permitting process with contractors. + Order catered meals for meetings as needed, organize events, and manage expense reports. + Enter Bills of Lading into an Excel sheet for inventory purposes. + Check inventory daily. + Ensure truck drivers have proper PPE prior to receiving their pick ticket. Essential Skills + Proficiency in administrative tasks and data entry. + Strong customer service skills. + Experience with SAP 4 HANA and Microsoft Office. + Basic computer skills. + Knowledge of inventory management. + Experience in supply chain and administrative support. Additional Skills & Qualifications + Reliable work history is essential. Work Environment The facility is small, with approximately 13 full-time employees. Dry products and anhydrous ammonia are shipped in via barge on the Ohio River. Scale Operators work in an enclosed, climate-controlled trailer/building in a temporary office-type setting. Work hours vary throughout the project phases: Early Project (Jan-Feb or mid-March) hours are 7:00 am - 3:30/4:00 pm; Mid Project (Early Feb - April) hours are either 7:00 am - 3:30 pm or 3:30 pm - 11:00 pm; Late Project (April-May) may require 12-hour shifts (7:00 am - 7:00 pm or 7:00 pm - 7:00 am). Anticipated overtime is 10-20 hours per week during April-May. The role is primarily indoors, with occasional outdoor tasks managed via CV radio. Job Type & Location This is a Contract position based out of Henderson, KY. Pay and Benefits The pay range for this position is $16.00 - $18.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Henderson,KY. Application Deadline This position is anticipated to close on Jan 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
    $16-18 hourly 5d ago
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  • Executive Assistant - Life Sciences (Onsite Position)

    Danaher 4.6company rating

    Executive administrative assistant job in Evansville, IN

    Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Beckman Coulter Life Sciences, one of Danaher's 15+ operating companies, our work saves lives-and we're all united by a shared commitment to innovate for tangible impact. You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact - innovating at the speed of life. At Beckman Coulter Life Sciences, we know time is the most critical facet in the laboratory today: time to get life-saving therapies to patients faster; reclaiming time by automating tedious manual workflows; and saving time spent addressing erroneous or complex results. We are partners in time and accelerate answers to critical questions through the power of automation. We develop innovations for scientists by scientists, with many of our 3,300+ global colleagues coming from the laboratory. It's all part of our time-tested approach to bringing meaningful innovations at the speed of life since 1935. And we're just beginning. Working together, let's put our time and talents together to advance human health for tomorrow. Learn about the Danaher Business System which makes everything possible. The Executive Assistant (EA) will coordinate the administrative functions for two to three C-suite executives that are a part of the Beckman Coulter Life Sciences Leadership Team. The EA handles confidential assignments that require tact and diplomacy, prioritize fluctuating work requirements, schedules and maintains executives' heavy calendaring, coordinating travel and meeting arrangements as needed. Prepare presentations using appropriate software applications. Maintain a high level of discretion & confidentiality (correspondence, personnel issues, etc.) This position reports to the Lead Executive Assistant and is part of the Beckman Coulter Life Sciences organization located in Indianapolis, Indiana and will work on-site in Indianapolis, IN. In this role, you will have the opportunity to: * Manage Outlook calendars (including prioritizing fluctuating schedules). Process expense reports. * Coordinate travel arrangements via Concur (domestic and international) per travel policy to include flights, hotel, trains, car service, and assistance with obtaining visas as applicable. * Coordinate internal/external meetings advising all participants of the purpose, location, and preparation required. * Ensure presentations are available prior to the start of meetings and ensure meeting minutes are published within two days after the meetings. Order catering for meetings when necessary. The selected candidate will possess the following: * Excellent communication skills: both written and verbal. * Ability to maintain a high level of confidentiality and discretion regarding business and associate matters. * Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook The essential requirements of the job include: * A high school diploma or equivalent education * A minimum of five years' experience supporting an executive in a fast-paced environment Beckman Coulter Life Sciences, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it's a health care program or paid time off, our programs contribute to life beyond the job. Check out our benefits at Danaher Benefits Info. #LI-JJ1 Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life. For more information, visit **************** Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The U.S. EEO posters are available here. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact:************** or applyassistance@danaher.com.
    $36k-43k yearly est. 1d ago
  • Executive Assistant

    Unit A 4.8company rating

    Executive administrative assistant job in Owensboro, KY

    Join Our Team as an Executive Assistant! Are you an organized, detail-oriented professional looking to make a meaningful impact in the healthcare industry? At Client Care Equipment, LLC, we're on a mission to improve patient outcomes and support efficient care delivery through high-quality medical and mobility equipment. As an Executive Assistant, you'll play a vital role in helping our team achieve this goal while working in a dynamic and rewarding environment. About Client Care Equipment, LLC We are a U.S.-based healthcare company specializing in medical equipment and support services for healthcare providers, facilities, and individuals. Our commitment to reliability and quality has made us a trusted partner in the healthcare industry. What You'll Do As an Executive Assistant, you'll be the backbone of our operations, ensuring that everything runs smoothly and efficiently. Your responsibilities will include: - Managing schedules, appointments, and meetings for executives. - Handling correspondence, emails, and phone calls with professionalism and confidentiality. - Organizing and maintaining files, records, and documents. - Assisting with the preparation of reports, presentations, and other materials. - Coordinating travel arrangements and itineraries. - Supporting day-to-day administrative tasks to keep the team on track. What We're Looking For We're seeking a candidate with the following qualifications and skills: - At least 1 year of experience in an administrative or executive assistant role. - Strong organizational and multitasking abilities. - Excellent written and verbal communication skills. - Proficiency in office software (e.g., Microsoft Office Suite). - A proactive, problem-solving mindset and the ability to work independently. - A keen eye for detail and a commitment to maintaining confidentiality. Why Join Us? At Client Care Equipment, LLC, we value teamwork, integrity, and a shared commitment to improving healthcare. While we do not offer additional benefits, we provide an opportunity to work with a passionate team in a company that makes a difference in people's lives. Our Culture We pride ourselves on fostering a collaborative and supportive work environment where every team member's contributions are valued. At Client Care Equipment, LLC, you'll find a workplace that encourages growth, innovation, and a shared dedication to our mission. Ready to Apply? If you're ready to bring your organizational skills and passion for excellence to a company that's making a difference in healthcare, we'd love to hear from you! Apply today and take the next step in your career with Client Care Equipment, LLC.
    $30k-38k yearly est. 7d ago
  • CEO Admin Assistant - Executive

    River Valley Behavioral Health 3.5company rating

    Executive administrative assistant job in Owensboro, KY

    RiverValley Consulting Services is seeking an individual to provide administrative support The Administrative Assistant will be the first point of contact for employees and guests in a high traffic administrative office, and will be responsible for engaging all Clients, Guests, Vendors, and Employees entering the C-Suite. Responsibilities: Demonstrates a positive outlook and a respectful manner toward clients, staff, coworkers, and visitors. Answers phone and routes to appropriate party. Take messages if necessary. Assists in making space reservations and escorting guests and vendors throughout the C-Suite. Assist Executive Assistant to the CEO with any internal employee events as necessary. Responsible for all clerical functions, including typing, filing, mail/correspondence flow, electronic organization of files, etc. Assists Executive Assistant to the CEO with coordinating logistics for Board and internal committee meetings, as necessary: schedules meetings, compiles and distributes presentation materials, initiates teleconferences, coordinate catering when needed, and any other duties necessary. Receives all delivered supplies and/or equipment to C-Suite and appropriately tracks deliveries in the system. Responsible for overall appearance of CSuite Lobby and Walnut Entrance, overall cleanliness and daily care for plant life in those areas. Inventory kitchen supplies and drinks within C-Suite. Ensure all supplies are stocked, small refrigerator has drinks, and large refrigerator is cleaned out. Other duties as assigned by direct supervisor. Qualifications Education and Experience: Associate's degree and three (3) years of administrative experience OR Bachelor's degree and one (1) year of administrative experience Prior experience as an Executive Assistant is preferred.
    $33k-49k yearly est. 17d ago
  • Regional Administrative Assistant

    German American Bancorp, Inc. 4.5company rating

    Executive administrative assistant job in Jasper, IN

    Job Title: Regional Administrative Assistant As an Administrative Assistant in Jasper, you will create positive customer experiences, perform duties that assist the Regional President and Market Senior Retail Officer, and facilitate projects and events that promote German American Bank in the community. What You'll Do: * A Day in the Life - Every day you welcome customers to Jasper Main Street lobby, as well as help them enter their safe deposit boxes, perform notary services and complete wire transfers. You process data into reports, compiling information to tell a story, including managing the community donations process and reporting for your team. In addition to assisting the Market Senior Retail Officer in managing time cards for branch staff and creating schedules for customer service specialists throughout the branch network, you also work closely with the Regional President to create agendas and meeting materials for the Regional Advisory Board on at least a quarterly basis. Public relations efforts are a top priority, with involvement in community-centered activities, such as the Downtown Merchants program, customer appreciation days, and events with the school system. On an as-needed basis, you work alongside the front-line staff as a customer service specialist, working in a cash drawer. To thrive in this role, you must: * Enjoy coordinating events, taking ownership of outcomes, and be a thoughtful and conscientious team member. * Be flexible, willing to change your routine to work around timing for special projects, events, customer needs and changing priorities. * Have a heart for people with a drive to serve others. * Work under pressure to meet deadlines and communicate clearly with team members. * Be proficient in Microsoft Office Products Bonus Points: * Prior banking experience * Bilingual or multilingual What we can offer you: * Medical, dental, vision, STD, LTD, Life insurance, etc. * 17 days paid time off, 11 paid holidays and bereavement leave * Educational assistance program * Wellness benefits * Life event coverage * Paid parental bonding leave * Service awards * Financial benefits including 401(k) match, stock purchase plan and more * National and local discounts on everything from computers and vacations to phones and retail shopping. * Logo wear discounts * Free checking account, checks and discounted bank services This position will be located at: 711 Main St Jasper, Indiana, 47546 United States About Us: German American Bancorp and its family of financial services companies employ talented, compassionate people throughout the organization, truly making German American special. Delivering genuine, customized, personal service with a focus on truly serving customers and communities well, our employees bring the Shield of Excellence commitment to life with each and every interaction.
    $31k-37k yearly est. 6d ago
  • Senior Administrative Assistant

    University of Southern Indiana 4.1company rating

    Executive administrative assistant job in Evansville, IN

    Title: Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 Position Summary The University of Southern Indiana is accepting applications for Senior Administrative Assistant. Carry out the policies and procedures of the Registrar's Office, specifically those relating to registration. Serve as the initial point of contact for visitors to the Registrar's Office. Duties/Responsibilities Provide initial customer service to visitors to the Registrar's Office. Answer student questions regarding registration. Educate students on various registration procedures; for example, registering for a closed class, registering with a hold, etc. Train students on how to register via my USI when appropriate. Coordinate access to the main office area by determining needs of visitors and then counseling or directing them as appropriate. Supervise and coordinate the receipt and distribution of all incoming mail. Advise students, faculty, staff, and the general public of the University's academic policies and practices as they relate to student registration and records data. Serve as the receipt recipient and point of distribution of all student record forms used in processing student academic record data. Maintain academic enrollment and demographic data including drop/add, withdrawal, change of address, etc. Supervise assigned student workers and temporary employees; and train all student workers and temporary employees in registration related processes as required. Assist with processing non-attendance withdrawals and academic dismissals. Assist with verifying Change of Major forms and Change of Academic Bulletins. Create and post appropriate signage on front office door to inform visitors of changes in office hours or office closure. Assist students with ordering official transcripts via my USI. Assist students with printing enrollment certifications and Good Student Discount Certificates with the National Student Clearinghouse. Scan and index documents into document imaging system. Assist office staff with various projects during peak periods. Serve as an interviewer with students, parents, faculty, staff, etc. as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. Other duties as assigned. Required Knowledge and Skills High school diploma/GED. Excellent interpersonal, organizational and communication skills. Must be able to communicate university policies and procedures regarding registration, from simple to complex, to a wide range of audiences from faculty to non-native English-speaking students. Must keep students calm in situations where they might not understand how to proceed with registration. Must possess demonstrated customer service skills that would benefit in helping students register successfully. Demonstrated proficiency with personal computers, spreadsheet, electronic mail and word processing software. Ability to assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. Must assess students' needs and not become frustrated by communications that are unclear. Must have an interest in helping students succeed. Ability to handle multiple projects simultaneously and in an efficient and effective manner. Ability to work effectively with diverse needs and requests of individuals. Excellent customer service or public relations skills. Must maintain confidentiality in accordance with FERPA. Preferred Knowledge and Skills College course work. Experience in a university Registrar's office. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional overtime required during the summer with new student registration, on registration days, and the first week of fall and spring semesters; or as needed About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: Affordable medical, dental, vision, life and short term and long-term disability insurance plans. Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. Full tuition fee waiver for employees/75% for spouses and dependent children. Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities
    $13.6 hourly 54d ago
  • ASST FRNT END LEAD ASSOC-DG MK - 20 and older only - in MORGANTOWN, KY S14835

    Dollar General 4.4company rating

    Executive administrative assistant job in Morgantown, KY

    Work Where You Matter At Dollar General, our mission is Serving Others! We value each and every one of our employees. Whether you are looking to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values the unique strengths and perspectives that each individual brings. Your difference truly makes a difference at Dollar General. How would you like to Serve? Join the Dollar General Journey and see how your career can thrive. Company Overview Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day. by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at *********************************** . Job Details **GENERAL SUMMARY:** Under general supervision, lead front-end sales associates in the replenishment of front end impulse fixtures and ensure exceptional service is provided to each customer in absence of the Front-End Lead Sales Associate. Provides support to other managers as requested. **DUTIES and RESPONSIBILITIES:** + Lead the work of sales associates serving as cashiers including six to eight active registers. + Operate cash register and flatbed scanner as needed to provide great customer service. + Authorize voids and overrides; count register; make bank deposits. + Assist in maintaining strict cash accountability, key control, and adherence to company security practices and cash control procedures. + Monitor cash levels and make appropriate drawer pulls as directed by the Store Manager. + Monitor cameras for unusual activities (customers and employees), if applicable. + Supply cashiers with change when needed. + Complete all required paperwork and documentation according to guidelines and deadlines as assigned. + Assist in the training of new cashiers; + Cash handling policies and procedures + Proper Scanning technique + Engaging the customer + Cashier selling activity + Asking for additional front end help when lines start to back up + Responsible for the sanitation and execution of the front end cleaning schedule. Qualifications **Knowledge, Skills and Abilities:** + Ability to perform mathematical calculations such as addition, subtraction, multiplication, division, and percentages. + Knowledge of cash handling procedures including cashier accountability and deposit control. + Ability to perform cash register functions. + Knowledge of cash, facility and safety control policies and practices. + Effective interpersonal and oral & written communication skills. + Understanding of safety policies and practices. + Ability to read and follow plan-o-gram and merchandise presentation guidance. + Knowledge of and willingness to comply with company policies and procedures as outlined in the Standard Operating Procedures manual, Employee Handbook, and company communications. + Ability and willingness to obtain required certifications in food handling. **Work Experience &/or Education:** + High school diploma or equivalent. + Six months to one year of retail clerk experience. + Previous lead experience and/or grocery store experience preferred. + Attainment of required local and state food handling certifications, if applicable. Relocation assistance is not available for this position. _Dollar General Corporation is an equal opportunity employer._
    $33k-40k yearly est. 8d ago
  • Administrative Assistant

    Computech Corporation 4.3company rating

    Executive administrative assistant job in Princeton, IN

    Computech Corporation provides IT and consulting services to various customers across the globe. We are a Minority Certified Company with over 15 years of industry experience. Our global delivery model and proven track record enable companies to realize improved business efficiency and increased profitability. Job Description Administrative Assistant performs general secretarial and administrative support to a group or team of client serving personnel. This individual collects, compiles and analyzes moderately complex data and information; and follows up on, or requests information from, other Plant Shops or external representatives to communicate supervisors' instructions or to satisfy ongoing report needs. The Administrative Assistant also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion. Responsibilities may include: Calendar/Travel/Meeting Coordination: Establishes a systematic method for self and others to track time commitments and the completion of tasks; coordinates and makes arrangements for conferences, meetings and events. Working proficiency in use of automated calendar management tools (e.g., Outlook calendar) with minimal to no guidance. Effectively utilizes client travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy. May advise or train others on calendar management tools when requested. May assist with coordination of large client engagement meetings. Document Preparation Management: Formats and edits letters, reports, and all other correspondence from draft stage to client-ready work; adheres to record retention policies and procedures, and follows an organized filing/document management process for electronic and paper documents. Develops and edits business documents from information provided with minimal guidance. Maintains an awareness of and applies new firm guidelines that impact deliverables. Maintains and organizes documents on file servers in compliance with document retention policy. Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource. Working knowledge of internal financial coding structure and client billing process, including analysis and reconciliation of financial data. May populate databases (document repositories) with knowledge objects, client deliverables, etc. Additional Information Requirements. Works with standard versions of MS Word, Excel, PowerPoint, Lotus Outlook and other relevant software and is able to navigate internet and intranet and use technical equipment appropriately- Uses advanced functions of MS Word, works proficiently in Excel, PowerPoint, the internet, client knowledge databases, and Outlook, and may learn specialty software (e.g., MS Access, MS Project, Clarity).
    $27k-34k yearly est. 60d+ ago
  • Administrative Assistant

    Workoo Technologies

    Executive administrative assistant job in Evansville, IN

    Our experts are looking for a staffs assistant to carry out a wide array of overall workers clerical jobs in such places as staff member track record Operate at your advantage as well as gain $670 per week. It's a Flexible part time project. All the jobs are actually work coming from home/on campus task, you don't require to travel somewhere as well as also you don't need to have an auto to get started. Feel free to discover the opening and also some basic info below. Opening: Component- Opportunity Personal Assistant Type: Part-Time Project Pay for:670 regular Hours: Common of 3-6hrs weekly This role is going to be home-based as well as flexible part-time job, You could be operating from home, School or any sort of site Request is going to be obtained and you will acquire a reaction in between 2- 24 hr. Task Positioning & Trainee Solutions Responsibilities Running duties Scheduling and also control of appointments Calendar administration Engagement along with special projects connected to the house Paying for costs Company duties Handle all incoming as well as outward bound interactions Credentials An individual who practices really good perimeters Highly relational Have to have the ability to take instructions (both specific and taking advantage of finest common sense). Aggressive - yet recognizes when to request direction as well as when to react. Prepares for needs and volunteers. Capability to deal with and protect confidential information along with the highest degree of prudence. Ability to deal with numerous jobs while remaining managed. Perks. Medical insurance. Paid time off. Usage reimbursement. Computer. Cell Phone Stipend. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
    $670 weekly 60d+ ago
  • Administrative Associate, College of Business and Engineering

    University of Evansville 4.0company rating

    Executive administrative assistant job in Evansville, IN

    The University of Evansville (UE) is seeking a highly organized, professional, and proactive Administrative Associate to provide high-level support to the Dean of the College of Business & Engineering. This role is essential to the efficient functioning of the Dean's Office and supports the College's academic, administrative, and external engagement initiatives. If you are a detail-oriented professional who handles sensitive information with discretion and thrives in a collaborative environment, we encourage you to apply. As a full-time role, this is eligible for the University's comprehensive benefits package, including tuition remission for the employee and eligible dependents, making it an excellent opportunity for candidates seeking both professional growth and long-term institutional engagement. Applications received on or before January 21st, 2026 will receive priority consideration. Projected Start Date: February 9th, 2026 Key Responsibilities The Administrative Associate to the Dean of the College of Business and Engineering serves as a key ambassador for the College and a primary point of contact for the Dean's Office. The main duties will include: * Executive Support: Manage the Dean's calendar, coordinate meetings, and prepare agendas, briefing materials, and meeting summaries. Draft, edit, and manage high-level correspondence and communications on behalf of the Dean. * Administrative Operations: Oversee daily office operations, maintain organized filing systems (physical and digital), and ensure compliance with university policies and accreditation standards. * Financial Tracking: Monitor and track budgets for the College, process purchase orders and reimbursements, and assist with grant-related purchases and compliance. * Event Planning & Coordination: Plan logistics for retreats, advisory board sessions, student events, and special programs, including catering, technology, and materials. * Communication & Outreach: Serve as a liaison with the Provost's Office, Marketing, and Advancement. Assist in communications with industry partners, community organizations, and donor engagement efforts. * Special Projects & Accreditation: Support AACSB (Business) and ABET (Engineering) accreditation tasks, manage MOUs for academic partnerships, and coordinate related logistics. * Student Support: Assist students seeking guidance from the Dean's Office and support administrative tasks related to scholarships and student organizations. * ECTE Support: Provide up to eight hours per week of dedicated support to the Eykamp Center for Teaching Excellence (ECTE), including event setup, record keeping, and new-faculty orientation support. Required Qualifications * Skills: Strong organizational, time-management, and communication skills. * Professionalism: Ability to manage multiple priorities and work independently with accuracy and professionalism. * Technology: Proficiency with Microsoft Office Suite and a willingness to learn university systems such as Colleague and Slate. * Stakeholder Engagement: Demonstrated ability to work effectively with diverse internal and external stakeholders, including faculty, staff, students, and donors. Preferred Qualifications * Education: A Bachelor's degree is preferred. * Experience: Prior administrative or executive support experience. Why Join the University of Evansville? We are looking for candidates who resonate with the University of Evansville's mission and values. This position offers a unique opportunity to work at the intersection of Business and Engineering, supporting institutional growth and student success. You will be part of a supportive team that values excellence and innovative collaboration. This position is eligible for full benefits, including tuition remission for employees, spouse, and dependents. How to Apply Interested candidates should submit a resume, cover letter, and a list of three references via the University of Evansville's employment portal: *********************************************** App.cfm. The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.
    $30k-35k yearly est. 38d ago
  • Staff Assistant

    Malco Theatres 4.1company rating

    Executive administrative assistant job in Owensboro, KY

    The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.
    $21k-31k yearly est. 13d ago
  • Admin Assistant

    System One 4.6company rating

    Executive administrative assistant job in Henderson, KY

    Job Summary Pay: $16/hr The Distribution Coordinator is responsible for supporting daily shipping, receiving, and inventory activities while ensuring safety, accuracy, and efficient facility operations. This role serves as a key point of coordination between logistics, inventory control, contractors, and administrative functions. Key Responsibilities + Oversee daily shipping and receiving operations, including inventory reconciliation and required reporting. + Scale inbound and outbound dry fertilizer and anhydrous ammonia trucks in accordance with site and safety procedures. + Perform daily inventory checks and maintain accurate records, including entering Bills of Lading (BOLs) into Excel. + Verify proper PPE compliance for all truck drivers prior to processing pick tickets. + Assist with contractor safety orientations and permitting processes. + Manage administrative duties such as mail distribution, document handling, filing, copying, and confidential records. + Coordinate calendars, meetings, and events; order catering as needed; and manage expense reports. Required Skills & Qualifications + Experience with SAP S/4HANA preferred + Proficiency in Microsoft Office, especially Excel + Strong attention to detail and data accuracy + Knowledge of inventory control and logistics processes + Supply chain, warehouse, or distribution experience a plus + Ability to work in a safety-sensitive, industrial environment System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. #M1 Ref: #223-Eng Orlando System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
    $16 hourly 1d ago
  • Administrative Assistant

    Churchill Downs Inc. 4.6company rating

    Executive administrative assistant job in Henderson, KY

    ORPORATED Headquartered in Louisville, Kentucky, Churchill Downs Incorporated has expanded through the development of live and historical racing entertainment venues, the growth of the TwinSpires horse racing online wagering business and the operation and development of regional casino gaming properties. Churchill Downs Incorporated is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We're always learning, evolving and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision. JOB SUMMARY The Administrative Assistant plays a key role in supporting the day-to-day operations of Ellis Park Racing & Gaming by providing administrative, reception, and operational support to the Senior Operations Director and property leadership team. This position serves as a central point of contact for visitors, vendors, and internal stakeholders while assisting with admissions coordination, event sales support, and leadership administrative needs. The Administrative Assistant helps ensure smooth operations, professional communication, and an exceptional guest and team member experience. ESSENTIAL DUTIES AND RESPONSIBILITIES The work environment characteristics described here represent those a Team Member encounters while performing the essential functions of this job with or without reasonable accommodations. This list of duties and responsibilities is not intended to be all-inclusive but a general illustration. It may be expanded to include other duties and responsibilities deemed necessary. * Serve as the primary point of contact for visitors, vendors, and guests, providing a professional and welcoming experience * Answer and route incoming calls, emails, and inquiries appropriately * Greet guests and partners and coordinate access as needed * Assist with admissions coordination, ticketing support, and guest flow during live racing, gaming, and special events * Support event sales efforts by assisting with inquiries, scheduling site tours, preparing materials, and coordinating logistics * Provide administrative support before, during, and after events to ensure seamless execution * Provide direct administrative support to the property leadership, including calendar coordination, meeting logistics, and correspondence * Prepare reports, presentations, agendas, and other business documents as needed * Maintain organized filing systems (electronic and physical) and ensure accuracy of records * Coordinate purchase requests, invoices, and basic expense tracking in accordance with company procedures * Support communication and coordination across departments, including Operations, Marketing, Security, Food & Beverage, and HR * Assist leadership with special projects, operational initiatives, and follow-up actions * Help ensure leadership priorities are executed accurately and on time * Perform other duties as assigned REQUIRED SKILLS AND ABILITIES * Ability to read, analyze, and interpret standard documentation. * Interpret an extensive variety of instructions, troubleshooting when necessary. * Maintaining a professional working relationship among all team members. * Effective oral and written communication skills. * Works well under pressure in a fast-paced environment. * Able to obtain and maintain a valid Kentucky gaming/racing license EDUCATION AND EXPERIENCE * High school diploma or equivalent required; associate degree or higher preferred * Minimum of 2 years of administrative, office support, or hospitality experience * Experience in gaming, entertainment, hospitality, or event-driven environments preferred * Strong organizational skills with the ability to manage multiple priorities * Excellent written and verbal communication skills * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) * Ability to maintain confidentiality and exercise discretion PHYSICAL REQUIREMENTS & WORKING CONDITIONS The employee is regularly required to sit, speak, hear, use hands, and reach with hands and arms. The employee may frequently be required to stand and walk. Specific vision abilities include close and distance vision, color and depth perception, and peripheral vision. The employee must occasionally lift and/or move up to twenty (20) pounds. The work environment characteristics described here are representative of those encountered by an associate while performing the essential functions of this job. When working in the office, the noise level is moderately quiet. When on the gaming floor, the noise level may be loud, and the employee will possibly be exposed to cigarette smoke on the gaming floor. The physical demands described here are representative of those that must be met by an associate to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CHURCHILL DOWNS INCORPORATED Churchill Downs Incorporated ("CDI") (Nasdaq: CHDN) has been creating extraordinary entertainment experiences for over 150 years, beginning with the company's most iconic and enduring asset, the Kentucky Derby. Headquartered in Louisville, Kentucky, CDI has expanded through the acquisition, development, and operation of live and historical racing entertainment venues, the growth of online wagering businesses, and the acquisition, development, and operation of regional casino gaming properties. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability. Work With Us Churchill Downs Incorporated is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We're always learning, evolving and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision. Already Work Here? Here's a link to apply internally: Employee Login
    $23k-31k yearly est. 1d ago
  • Senior Administrative Assistant

    University of Southern Indiana 4.1company rating

    Executive administrative assistant job in Evansville, IN

    Title: Senior Administrative Assistant Division: Provost's Office Department: Kinney College of Nursing & Health Professions FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 The Kinney College of Nursing and Health Professions is seeking a Senior Administrative Assistant to provide support for the Gerontology, Health Informatics and Information Management and Masters in Health Administration programs. Duties/Responsibilities * Provide administrative and instructional support to programs chairs and faculty. * Greet students and visitors to the office, providing assistance and information as needed. * Establish and maintain student files and databases to facilitate student selection and orientation. * Assist in development, maintenance and improvement of the student information system by establishing files on new students; entering information in databases; preparing current lists, mailing labels, and statistical data for reports. * Coordinate inventory of program supplies, materials, resources, and classroom equipment. Order new supplies and equipment through university procurement systems and place in inventory. * Respond to written and oral queries about the program. * Contribute to the update of student and faculty handbooks. * Coordinate course scheduling, section changes, room scheduling, and book orders. * Assist in maintaining program web pages. * Assist in preparation for special events/projects for students, staff, and faculty. * Work along with other administrative assistants in the college to provide assistance when needed. * The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. Required Knowledge and Skills * High school diploma or GED and two years office or comparable work experience. * Knowledge of computer applications including spreadsheets and databases required. * Strong organizational, interpersonal, customer service, and time management skills required. * Strong attention to detail and the ability to multi-task. * Strong problem solving abilities required. * Spirit of cooperation and ability to work as a team required. * Ability to work with a diverse group of internal and external individuals required. Preferred Knowledge and Skills * College degree or some college coursework. * Knowledge of Banner system a plus. Regular Work Hours/Travel Requirements * Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Hours may be adjusted for program/center coverage needs. * An occasional change in schedule and/or overtime may be required. About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: * Affordable medical, dental, vision, life and short term and long-term disability insurance plans. * Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. * Full tuition fee waiver for employees/75% for spouses and dependent children. * Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ About the College Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements. About the Department For more information about Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health. Application Process Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include: * Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities
    $13.6 hourly 37d ago
  • Administrative Assistant

    Computech Corporation 4.3company rating

    Executive administrative assistant job in Princeton, IN

    Computech Corporation provides IT and consulting services to various customers across the globe. We are a Minority Certified Company with over 15 years of industry experience. Our global delivery model and proven track record enable companies to realize improved business efficiency and increased profitability. Job Description Administrative Assistant performs general secretarial and administrative support to a group or team of client serving personnel. This individual collects, compiles and analyzes moderately complex data and information; and follows up on, or requests information from, other Plant Shops or external representatives to communicate supervisors' instructions or to satisfy ongoing report needs. The Administrative Assistant also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion. Responsibilities may include: Calendar/Travel/Meeting Coordination: Establishes a systematic method for self and others to track time commitments and the completion of tasks; coordinates and makes arrangements for conferences, meetings and events. Working proficiency in use of automated calendar management tools (e.g., Outlook calendar) with minimal to no guidance. Effectively utilizes client travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy. May advise or train others on calendar management tools when requested. May assist with coordination of large client engagement meetings. Document Preparation Management: Formats and edits letters, reports, and all other correspondence from draft stage to client-ready work; adheres to record retention policies and procedures, and follows an organized filing/document management process for electronic and paper documents. Develops and edits business documents from information provided with minimal guidance. Maintains an awareness of and applies new firm guidelines that impact deliverables. Maintains and organizes documents on file servers in compliance with document retention policy. Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource. Working knowledge of internal financial coding structure and client billing process, including analysis and reconciliation of financial data. May populate databases (document repositories) with knowledge objects, client deliverables, etc. Additional Information Requirement s. Works with standard versions of MS Word, Excel, PowerPoint, Lotus Outlook and other relevant software and is able to navigate internet and intranet and use technical equipment appropriately - Uses advanced functions of MS Word, works proficiently in Excel, PowerPoint, the internet, client knowledge databases, and Outlook, and may learn specialty software (e.g., MS Access, MS Project, Clarity).
    $27k-34k yearly est. 13h ago
  • Administrative Assistant

    Workoo Technologies

    Executive administrative assistant job in Evansville, IN

    Our experts are looking for a staffs assistant to carry out a wide array of overall workers clerical jobs in such places as staff member track record Operate at your advantage as well as gain $670 per week. It's a Flexible part time project. All the jobs are actually work coming from home/on campus task, you don't require to travel somewhere as well as also you don't need to have an auto to get started. Feel free to discover the opening and also some basic info below. Opening: Component- Opportunity Personal Assistant Type: Part-Time Project Pay for:670 regular Hours: Common of 3-6hrs weekly This role is going to be home-based as well as flexible part-time job, You could be operating from home, School or any sort of site Request is going to be obtained and you will acquire a reaction in between 2- 24 hr. Task Positioning & Trainee Solutions Responsibilities Running duties Scheduling and also control of appointments Calendar administration Engagement along with special projects connected to the house Paying for costs Company duties Handle all incoming as well as outward bound interactions Credentials An individual who practices really good perimeters Highly relational Have to have the ability to take instructions (both specific and taking advantage of finest common sense). Aggressive - yet recognizes when to request direction as well as when to react. Prepares for needs and volunteers. Capability to deal with and protect confidential information along with the highest degree of prudence. Ability to deal with numerous jobs while remaining managed. Perks. Medical insurance. Paid time off. Usage reimbursement. Computer. Cell Phone Stipend.
    $670 weekly 60d+ ago
  • Administrative Assistant

    Aston Carter 3.7company rating

    Executive administrative assistant job in Henderson, KY

    We are seeking an Industrial Support/Scale Operator to join our team during the busy season at our Henderson site. The role involves providing general administrative support, data entry, and tracking and recording information essential to the site's daily activities. Responsibilities + Monitor and administer all shipping and receiving activities for the facility, including inventory reconciliation, daily/monthly reporting, and logistics. + Distribute mail, e-mail, voicemail, copy, file, fax, and handle confidential information. + Scale in and out dry fertilizer and anhydrous ammonia trucks. + Assist in the safety orientation and permitting process with contractors. + Order catered meals for meetings as needed, organize events, and manage expense reports. + Enter Bills of Lading into an Excel sheet for inventory purposes. + Check inventory daily. + Ensure truck drivers have proper PPE prior to receiving their pick ticket. Essential Skills + Proficiency in administrative tasks and data entry. + Strong customer service skills. + Experience with SAP 4 HANA and Microsoft Office. + Basic computer skills. + Knowledge of inventory management. + Experience in supply chain and administrative support. Additional Skills & Qualifications + Reliable work history is essential. Work Environment The facility is small, with approximately 13 full-time employees. Dry products and anhydrous ammonia are shipped in via barge on the Ohio River. Scale Operators work in an enclosed, climate-controlled trailer/building in a temporary office-type setting. Work hours vary throughout the project phases: Early Project (Jan-Feb or mid-March) hours are 7:00 am - 3:30/4:00 pm; Mid Project (Early Feb - April) hours are either 7:00 am - 3:30 pm or 3:30 pm - 11:00 pm; Late Project (April-May) may require 12-hour shifts (7:00 am - 7:00 pm or 7:00 pm - 7:00 am). Anticipated overtime is 10-20 hours per week during April-May. Job Type & Location This is a Contract position based out of Henderson, KY. Pay and Benefits The pay range for this position is $16.00 - $18.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Henderson,KY. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
    $16-18 hourly 7d ago
  • Administrative Assistant for Nurse Anesthesia Program

    University of Evansville 4.0company rating

    Executive administrative assistant job in Evansville, IN

    The University of Evansville (UE) is seeking a professional and highly organized Administrative Assistant to support our Nurse Anesthesia program within the College of Education and Health Sciences. This role is vital to the daily operations of the program, providing essential support to faculty, students, and clinical initiatives. If you are a tech-savvy professional with a commitment to excellence and a desire to work in a dynamic academic healthcare environment, we encourage you to apply. Key Responsibilities * The Administrative Assistant manages the program office and serves as a primary point of contact for internal and external constituents. Your main duties will include: * Office & Record Management: Manage daily office operations, maintain accurate records, and provide exceptional customer service to students, faculty, and the community. * Executive & Faculty Support: Provide direct support to the program chair, full-time faculty, and adjunct instructors. Create, manage, and problem-solve the Director's schedule. * Event Coordination: Assist with the planning and execution of key program events, including Open Houses, Interview Days, Orientation, Regional Workshops, the White Coat Ceremony, and Graduation. (Note: Some evening and Saturday hours are required for these events). * Financial & Supply Support: Order office and lab supplies, arrange deliveries, and process financial paperwork, including check requests, purchase orders, and internal charge authorizations. * Marketing & Communication: Assist with submitting and reviewing Marketing Requests. Respond to inquiries via telephone, email, and in-person, and coordinate communications with adjunct faculty members. * Cross-Departmental Collaboration: Provide coverage for the shared office space during the absence of the Nursing Program's Administrative Assistant and reserve rooms for campus meetings and events. Required Qualifications * Education: High school diploma required. * Skills: Strong interpersonal skills (verbal and written) and a professional demeanor in all interactions. * Technology: Strong technology skills, including experience with database integration and the ability to navigate and learn new web-based applications. * Attributes: Ability to work both independently and collaboratively within a team; enthusiasm and commitment to the University of Evansville mission. Preferred Qualifications * Education: A Bachelor's degree from an accredited institution is preferred (Associate degree accepted). * Experience: Previous administrative experience in an academic or higher education setting is highly preferred. Why Join the University of Evansville? This position offers the opportunity to support a high-impact clinical program that prepares advanced practice nurses for vital roles in healthcare. You will work in a supportive environment within the College of Education and Health Sciences, contributing to the success of students from their first interview through their White Coat Ceremony and Graduation. How to Apply Interested candidates should submit a resume, cover letter, and references via the University of Evansville's employment portal: *********************************************** App.cfm The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.
    $33k-38k yearly est. 5d ago
  • Senior Administrative Assistant

    University of Southern Indiana 4.1company rating

    Executive administrative assistant job in Evansville, IN

    Title: Senior Administrative Assistant Division: Provost's Office Department: Honors Program FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 The University of Southern Indiana is accepting applications for Senior Administrative Assistant. Provide administrative support for the Honors Program and Theme Living Communities. Duties/Responsibilities * Work closely with the Director of the Honors Program (HP) and Theme Living Communities (TLCs) to support student recruitment, retention, and success. * Receive walk-ins, emails, and telephone calls for the two Programs. Assist current students, prospective students, and others with inquiries to the office, including during New and Transfer Student Orientations and other events. * Maintain student files and student records, including monitoring student grade reports, membership records, probation and dismissal records, reporting Honors grades to the Registrar's Office, and tracking Honors activity points * Prepare correspondence for prospective students and current students and other communication. Process applications for the HP and TLCs. * Assist with maintenance of HP and TLC websites. * Coordinate student worker assignments and review in terms of completeness, timeliness, and accuracy. * Assist with student registration and other student needs, including coordination of priority registration for Honors students with the Registrar's Office. * Assist with all aspects of event planning for HP and TLC activities, including the Honors Cords ceremony, luncheons, retreats, banquets, etc. and the TLC Welcome Week events. * Assist the Honors Student Council/Assembly with coordination of their events. Work with the Honors Faculty Council and the Theme Living Communities Council to arrange their meetings and support their tasks. * Collaborate with Housing and Residence Life on placing students in TLCs and Honors apartments. * Maintain inventory of supplies for Program. Receive and distribute incoming mail. * Other duties as assigned. Required Knowledge and Skills * High school diploma/GED. * Two years of clerical experience or an equivalent combination of education and/or experience. * Experience with microcomputer, word processing, spreadsheet, database, and electronic mail software. * Knowledge of internet information gathering and ability to learn web creation and maintenance. * Excellent oral and written communication skills. * Excellent organizational and time management skills with keen attention to detail. Regular Work Hours/Travel Requirements Standard office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. As a part time position, it is expected this position work 18.75 hours a week, Monday through Friday. Hours should be consistently and consecutively scheduled but may vary based on office needs. Application Process Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include: * Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities
    $13.6 hourly 54d ago
  • Senior Administrative Assistant

    University of Southern Indiana 4.1company rating

    Executive administrative assistant job in Evansville, IN

    Title: Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status: Non-Exempt Salary Range: Grade 5: $13.63/hour EEO Job Group: 5 E6 The University of Southern Indiana is accepting applications for Senior Administrative Assistant. Carry out the policies and procedures of the Registrar's Office, specifically those relating to registration. Serve as the initial point of contact for visitors to the Registrar's Office. Duties/Responsibilities * Provide initial customer service to visitors to the Registrar's Office. * Answer student questions regarding registration. Educate students on various registration procedures; for example, registering for a closed class, registering with a hold, etc. * Train students on how to register via my USI when appropriate. * Coordinate access to the main office area by determining needs of visitors and then counseling or directing them as appropriate. * Supervise and coordinate the receipt and distribution of all incoming mail. * Advise students, faculty, staff, and the general public of the University's academic policies and practices as they relate to student registration and records data. * Serve as the receipt recipient and point of distribution of all student record forms used in processing student academic record data. * Maintain academic enrollment and demographic data including drop/add, withdrawal, change of address, etc. * Supervise assigned student workers and temporary employees; and train all student workers and temporary employees in registration related processes as required. * Assist with processing non-attendance withdrawals and academic dismissals. * Assist with verifying Change of Major forms and Change of Academic Bulletins. * Create and post appropriate signage on front office door to inform visitors of changes in office hours or office closure. * Assist students with ordering official transcripts via my USI. * Assist students with printing enrollment certifications and Good Student Discount Certificates with the National Student Clearinghouse. * Scan and index documents into document imaging system. * Assist office staff with various projects during peak periods. * Serve as an interviewer with students, parents, faculty, staff, etc. as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. * Other duties as assigned. Required Knowledge and Skills * High school diploma/GED. * Excellent interpersonal, organizational and communication skills. * Must be able to communicate university policies and procedures regarding registration, from simple to complex, to a wide range of audiences from faculty to non-native English-speaking students. * Must keep students calm in situations where they might not understand how to proceed with registration. * Must possess demonstrated customer service skills that would benefit in helping students register successfully. * Demonstrated proficiency with personal computers, spreadsheet, electronic mail and word processing software. * Ability to assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. * Must assess students' needs and not become frustrated by communications that are unclear. Must have an interest in helping students succeed. * Ability to handle multiple projects simultaneously and in an efficient and effective manner. * Ability to work effectively with diverse needs and requests of individuals. * Excellent customer service or public relations skills. * Must maintain confidentiality in accordance with FERPA. Preferred Knowledge and Skills * College course work. * Experience in a university Registrar's office. Regular Work Hours/Travel Requirements * Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. * Occasional overtime required during the summer with new student registration, on registration days, and the first week of fall and spring semesters; or as needed About USI The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include: * Affordable medical, dental, vision, life and short term and long-term disability insurance plans. * Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. * Full tuition fee waiver for employees/75% for spouses and dependent children. * Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit ************************ Application Process Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include: * Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at ****************** or **************. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at **************** or **************. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities
    $13.6 hourly 54d ago

Learn more about executive administrative assistant jobs

How much does an executive administrative assistant earn in Owensboro, KY?

The average executive administrative assistant in Owensboro, KY earns between $24,000 and $50,000 annually. This compares to the national average executive administrative assistant range of $31,000 to $62,000.

Average executive administrative assistant salary in Owensboro, KY

$34,000

What are the biggest employers of Executive Administrative Assistants in Owensboro, KY?

The biggest employers of Executive Administrative Assistants in Owensboro, KY are:
  1. River Region Behavioral Health
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